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HomeMy WebLinkAbout2015-03-25 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING March 25, 2015 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of March 25, 2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Steve King Council Member D. Love Council Member Ben Fehrenbacher ABSENT: None. STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser Engineer Mark Statz Finance Director Ellen Paulseth Public Works Maintenance Technician Tedd Peterson I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATION 1.Commissioner Rhonda Sivarajah a. Legislative Update b. I-35/Trunk Highway 97 & CSAH 32 Ramps Anoka County Commissioner Sivarajah introduced herself to Council and stated that she was here to provide Council with an and update on what has been happening within the County. Commissioner Sivarajah stated that she was aware of the City’s opposition to the White Bear Lake Lawsuit Settlement, stated that five (5) suburban counties are participating in discussions for items for Metropolitan Council and issues that they will pursue in the future. Commissioner Sivarajah stated that the County would like the City’s support regarding the entire reconstruction of bridge located at the intersection of I-35/Trunk 97, explaining that the existing bridge is in major disrepair, deficient in size and is a public safety hazard. Commissioner Sivarajah stated that the County/MN Dot is requesting Federal funding in the amount of 25 City of Centerville Council Meeting Minutes March 25, 2015 million for the project and it is believed that this is a major thoroughfare for traffic to St. Paul and surrounding suburbs. Commissioner Sivarajah desired to draw attention to an upcoming Senior Expo that would be taking place on April 11, 2015, from 9:00 a.m. to noon at Lord of Life Church in Ramsey where they will be a free breakfast and a wealth of information specific to seniors and their families. Council Member King questioned whether the bridge construction would be a cost sharing project or how funding would work. Commission Sivarajah stated that if the County completed the work they would not get the entire funding of 25 million is would be closer to 8-9 million. Commissioner Sivarajah stated that that is why the resolution before Council this evening is so important in gaining surrounding communities support and the County’s continuing efforts to work in conjunction with MN Dot, and the Cities of Columbus and Forest Lake. Commissioner Sivarajah stated that she has enjoyed working with Administrator Ericson in the past and looked forward to a successful working relationship with Centerville Staff. 2. Greg Kieselhorst, Centerville Lions Request for Permits Associated with Annual Lions Cadillac Dinner Mayor Wilharber suggested placing repeated annual requests for events to be placed in the Consent Agenda going forward. Council concurred stating that they have not experienced issues with the event in the past. Lion Member Kieselhorst stated that the Lions are requesting a raffle permit and temporary liquor license for their Cadillac Dinner event scheduled for April 18, 2015 commencing at 6:00 p.m. – 10:00 p.m. OPEN FORUM Mr. Charles Reinhardt, 1723 Meadow Lane Mr. Reinhardt stated that he believes that his neighbor at 1743 Meadow Lane constructed a fence approximately six (6) years ago and it is located on his property. Mr. Reinhardt stated that he is removing some additional wiring that allowed a buffer between his dogs and Mr. Rivard’s and has concerns for the safety of his dogs. Mr. Reinhardt stated that he generally is a passive person but when he approached the City regarding this matter they suggested participation in Mediation Services for himself and his neighbor in an attempt to repair the neighborly relationship that apparently has broken down. Mr. Reinhardt stated that he has attempted to work with Mr. Rivard regarding the location of the existing fence and cost sharing the placement of a fence along Mr. Rivard’s property rather than abutting the fence up against Mr. Reinhardt’s which is placed 2’ from the property line. Several members of Council felt that the City addresses ordinance violations via complaints and Mr. Reinhardt was filing a complaint. Legal Counsel Glaser stated that in his experience with similar neighborly relationships, participation in mediation has resolved these issues and Page 2 of 9 City of Centerville Council Meeting Minutes March 25, 2015 encouraged the two individuals to participate. Legal Counsel Glaser stated that both individuals have been provided with information regarding Mediation Services along with their original fence applications and permits. th Ms. Robyn Moore, 7353 – 20 Avenue North Ms. Moore presented Council with information regarding glyphosate, which is a herbicide developed by Monsanto and sold under the trade name Roundup. Ms. Moore stated that studies have proven it to be a carcinogenic to humans, would like to see its residential usage banned within the City as in other states and cities and on crops that we all eat. Ms. Moore stated that this is a very serious issue being that it not only is transferred to humans through air particles but through the soil as it remains in soil that has been treated for years and placed on crops that are consumed by humans. Ms. Moore stated that not only does the product cause cancer but it is also linked to autism, Parkinson’s Disease and other deficiencies in humans/babies. Council Member King desired additional information from Ms. Moore and Mayor Wilharber directed staff to ascertain whether the League of MN Cities, Federal or State agencies were in the process of handling concerns similar in nature to Ms. Moore’s. Ms. Moore stated that she would remain in contact with the City regarding the matter. IV. PUBLIC INPUT/HEARING 1. Storm Water Pollution Prevention Program/MS4 Annual Report Motion by Council Member Fehrenbacher, seconded by Council Member Love to open the Public Input Meeting at 7:10 p.m. All in favor. Motion carried. Engineer Statz stated that as a storm sewer system operator and permitted by the State of Minnesota for discharging these waters within the metropolitan area and as requirements we must provide an opportunity to residents to review the City’s annual report and provide comment. Engineer Statz also stated that the report addresses public education, conditions of storm ponds, pond dredging, street sweeping, etc. Mayor Wilharber questioned whether anyone in the audience desired to comment on the item and no comments were made. Motion by Council Member Fehrenbacher, seconded by Council Member Love to close the Public Input Meeting at 7:13 p.m. All in favor. Motion carried. 2. Proposed Assessments – 2015 Mill & Overlay Street Project Motion by Council Member Fehrenbacher, seconded by Council Member King to open the Public Hearing for Proposed Assessments – 2015 Mill & Overlay Street Project at 7:14 p.m. All in favor. Motion carried. Page 3 of 9 City of Centerville Council Meeting Minutes March 25, 2015 Engineer Statz stated that this is the second of two hearings required as part of the 429 assessment process, received bids several meetings prior and requested that Finance Director Paulseth review funding of the project. Finance Director Paulseth stated that there is $200,000 in a revolving street fund, $200,000 carry over from the previous year and $443,000 in the budget prior to special assessments. Finance Director Paulseth stated that there would be approximately $100,000 remaining in the budget once the project was completed. Discussion ensued regarding replacement of the colored concrete in the downtown area, the priority for funding that project and best timeframe to complete the work (traffic control/closure,etc.), the city’s pavement management plan, bids, and condition of roadways within the Royal Meadows Development. Public Works Maintenance Technician Peterson stated that the roadways within the Royal Meadows Development have remained safe and do not present a hazard. The streets are better than anticipated due to several issues receiving attention along with the water project last year. Public Works Maintenance Technician Peterson also stated that he felt that having the same contractor that was completing the work on Centerville Road working on the colored concrete intersections would ensure material quality, price discounting, and fend off traffic control issues with the projects being completed at different times. Additional discussion ensued regarding the payment management plan projecting smaller projects being addressed in 2016, an opportunity for the Royal Meadows Development being added during that year and questioned whether the lower bidder for the 2015 Mill & Overlay Project would honor his bid with the removal of the development. Engineer Statz stated that he would contact them to ascertain their desires. Mr. Tim Rehbine, 7062 Dupre Road, questioned the life expectance of seal coating and the mill and overlay process and why if the life expectance is doubled for the mill and overlay why are you assessing for it. Council Member Fehrenbacher stated that if the City did not assess for the project, taxes would need to be increased to cover the expenditures. Discussion ensued regarding previous costs of maintaining roadways (sealcoating/total reconstruction) and their associated assessments to residents and city costs, benefits to abutting property owners, extended life of the roadway and proposed cost of the assessment being $525. Legal Counsel Glaser stated that if any resident had objections to the assessments they needed to provide a formal appeal in writing including their name and address this evening and further objections would need to be filed with the courts. Council Member Love stated that he would be abstaining from voting on the item later in the meeting due to several issues; one being that he is scheduled to be assessed and does not agree with the assessment procedure with this project versus increasing taxes to complete the project. Page 4 of 9 City of Centerville Council Meeting Minutes March 25, 2015 Motion by Council Member Fehrenbacher, seconded by Council Member Paar to close the Public Hearing for Proposed Assessments – 2015 Mill & Overlay Street Project at 7:34 p.m. All in favor. Motion carried. V. APPROVAL OF AGENDA Mayor Wilharber added Check #29261-29264, and the Mayor brought to members attention numbering issues with X. New Business, added Item #5, Res. #15-0XX – Ordering Improvement and Accepting Bid for Construction of Improvement, added Item #6, Res. #15- 0XX – Adopting Special Assessments on 2015 Street Mill and Overlay Improvements. Mayor Wilharber also brought to the members’ attention that Item 1. c., Centennial Fire District Update was added under Council & Administration Announcements. Motion by Council Member Love, seconded by Council Member King to approve the Agenda with the above stated amendments. All in favor. Motion passed. VI. APPROVAL OF MINUTES 1. March 11, 2015 City Council Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the minutes of the March 11, 2015 City Council Meeting as presented. All in favor. Motion passed. VII. CONSENT AGENDA 1.City of Centerville March 12, 2015 through March 25, 2015 Claims (Check #29240- 29260) & (Check #29261-29264) 2.Centennial Lakes Police Department Claims through March 12, 2015 (Check #10297- 10319) 3.Centennial Fire District Claims through March 12, 2015 (Check #6804-6844) 4. Approve Lease Agreement w/Marco for Konica C454e Copier w/Folding Unit Mayor Wilharber provided Council Members an opportunity to pull items from the Consent Agenda for additional discussion. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Consent Agenda as presented. All in favor. Motion passed. VIII. OLD BUSINESS 1. None. Page 5 of 9 City of Centerville Council Meeting Minutes March 25, 2015 X. NEW BUSINESS 1. Res. #15-013 – Supporting the Reconstruction of the Interstate 35/Trunk Highway 97 Bridge and CSAH32 Ramps Council discussed concern for financial obligation by supporting this resolution and it was determined that there was none. Motion by Council Member Love, seconded by Council Member King to adopt Res. #15- 013 – Supporting the Reconstruction of the Interstate 35/Trunk Highway 97 Bridge and CSAH32 Ramps with the removal of Forest Lake and replacement of Centerville in the fourth Whereas as Amended. All in favor. Motion carried. 2. Centerville Lions Request for Permits Associated with Annual Lions Cadillac Dinner ~ April 18, 2015 6:00 p.m. – 10:00 p.m. & Waive Fees a. 1 to 4 Day Temporary/Event On Sale Liquor License b. Raffle The item was previously discussed. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to Approve the Requests of the Centerville Lions for Permits Associated with their Annual Lions Cadillac Dinner with Fees being Waived as presented. All in favor. Motion carried. 3. MCMA Intern Program Administrator Ericson stated that he felt the program was strong for both the intern and the city as both good benefit from expertise of each other and matching grant funds. Administrator Ericson stated that he would formulate a job description for the intern with a focus on the goals of Council. Administrator Ericson stated that traditionally this a 3-6 month position and he would speak with the Finance Director regarding funding. Council Member King questioned the grant funds and how they are obtained. Administrator Ericson stated that the funds are obtain from the MCMA which receives its funding through memberships, donations and professionals giving back. Motion by Council Member Love, seconded by Council Member King to Approve the Submission of the MCMA Internship Program Application as presented. All in favor. Motion carried. 4. Hugo Area Business Association Membership Page 6 of 9 City of Centerville Council Meeting Minutes March 25, 2015 Administrator Ericson stated that the city is already a member of the Quad Area Chamber of Commerce which provides networking for businesses and others with similar interests; however, the Hugo Area Business Association would also provide the same opportunities. Council felt that is was a minimal cost ($165/year) and would benefit the city. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve membership in the Hugo Area Business Association by the City of Centerville as presented. All in favor. Motion carried. 5. Res. #15-014 – Ordering Improvement And Accepting Bid for Construction of Improvement Engineer Statz stated that Council must consider moving forward with the project as is or modifying to remove any part(s) of it. Engineer Statz stated that a change order can be made to exclude things from the original bid such as the Royal Meadows Development is Council chooses. Mr. Stanley Angerhofer, 1989 Cardinal Drive, questioned when and what was going to be done within his development (Royal Meadows). Council questioned Mr. Angerhofer as to the effects of delaying the work within his development would have on him. Mr. Angerhofer did not believe it would be an issue if Council deferred the area to a later date. Mr. Angerhofer also questioned why a mill and overlay does not come out of taxes similar to a seal coating. Engineer Statz again stated that the life expectancy of the road way would be extended longer than if it was sealcoated and there is much more of an expense to provide the mill and overlay. Additional discussion occurred regarding removing Robin Lane North, South, West and Cardinal Drive, funding, assessments, and the $120,000 quote for reconstructing of the downtown intersections. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Approve Res. #15-014 – Ordering Improvement and Accepting Bid for Construction of the 2015 Mill & Overlay and Authorize Engineer Statz to Complete a Change Order for the Removal of Robin Lane North, South, West and Cardinal Drive From the Original Bid. Discussion ensued regarding the amount that would be saved by this change order ($175,000), future budgeting and consideration of adding the Royal Meadows Development back into the projects for 2016 or 2017 and funding for completing for the entire project as bid and the concrete intersection. Finance Director Paulseth stated that if Royal Meadows was removed and the colored concrete intersections were completed this year there would be a amounts remaining for overages; however, if both projects were completed in their entireties there would be no funds for overages. Page 7 of 9 City of Centerville Council Meeting Minutes March 25, 2015 Mr. Angerhofer questioned the cost of the assessment in 2017 if that is when the Royal Meadow Development would be added back in and Council stated that would be up to the Council at that time with public hearings being held similar to this evening. All in favor. Motion carried. 6. Res. #15-015 – Adopting Special Assessments for the 2015 Street Mill and Overlay Improvement with the Deletion of Robin Lanes North, South, West and Cardinal Drive Legal Counsel Glaser stated that Staff has provided two separate resolutions for Council to choose from; one resolution has the option to impose interest 30 days from this evenings meeting if the resolution is adopted and the other has the option to impose interest as of July 1, 2015. Legal Counsel Glaser also stated that Council must determine the period that the assessment will run, three (3), four (4) or five (5) years. Engineer Statz stated that he felt that July 1, 2015 would be a good date as the project should be completed by that date. Discussion ensued regarding the amount of the assessment and whether it could be deceased if Council desired. Legal Counsel Glaser concurred. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adopt Res. #15-015 – Adopting Special Assessments for the 2015 Street Mill and Overlay Improvement with the Deletion of Robin Lanes North, South, West and Cardnal drive for a period of three (3) Years Interest will Commencing July 1, 2015. Council Member Love abstained. Motion carried 4/0. XI. COUNCIL & ADMINISTRATION ANNOUNCEMENTS 1. Administrator Report a.Metro Cities Annual Meeting, Thursday, April 16, 2015, 5:30 p.m. – 8:00 p.m. – Administrator Ericson stated that if any Council Member were interested Staff would RSVP for them and properly notice the meeting. b.NE Metro Water Summit – April 9, 2015 – Administrator Ericson stated that he and the Mayor would be in attendance. c.Centennial Fire District Update – Administrator Ericson stated that the two (2) Mayors and Administrators met on Monday to discuss the 2015 budget and continued commitments of the two (2) cities to work together and that the Fire Chief Pat Devaney has given notice of his intent to terminate his employment as of April 13, 2015. 2. Council & Staff Reports Page 8 of 9 City of Centerville Council Meeting Minutes March 25, 2015 Council Member Fehrenbacher stated that he and Administrator Ericson participated in a recent Centennial Lakes Police Department Governing Board meeting where they were given instruction on the use of issued firearms to all officers within the department. Council Member Paar desired to have staff forward a reminder that the Fire Steering Committee meeting would be taking place at the Circle Pines City Hall and no longer at the Lino Lakes Fire station. Council Member Paar also stated that their next meeting was scheduled for April 9, 2015. Mayor Wilharber requested that Council Member Love be in attendance. Mayor Wilharber stated that Centerville Road will be closed from Main Street to Dupre Road commencing April 6, 2015 and only those that live within the vicinity or owner a business will have access through that area. The Centennial Lakes Police force will be enforcing allowable access due to the safety of the construction crew members. XIII. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member King to Adjourn the Regularly Scheduled Council Meeting of March 11, 2015 at 8:20 p.m. All in favor. Motion passed. Transcribed by City Staff Member Teresa Bender, City Clerk Page 9 of 9