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Home My WebLink About2015-06-03 P & R Packet CITY OF CENTERVILLE PARKS & RECREATION AGENDA Wednesday, June 3, 2015—6:30 p.m. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. Parks & Recreation Committee Minutes of May 6, 2015 V. COMMITTEE BUSINESS 1. Purchase Popcorn Machine 2. Signage for Music in the Park 3. Electrical Improvements—LaMotte Park 4. Drinking Fountain—LaMotte Park 5. Blue Bird Houses 6. Sledding Hill 7. Fete des Lacs—(Lions July 17, 18 & 19—Softball & Kickball Tournaments @ LaMotte & Band @ Kelly's & Southern Rail on July 18—Centerville July 25 5K, 8K& Kids Runs, Parade & Fireworks) VI. UPDATES 1. Council Updates—Council Member Steve King 2. Music in the Park—Need Performer(s)July 21, 2015 3. Flyer/Poster—Anoka County Placement(when we have a flyer/poster we send to them for approval) On-Going Items VII. ACTION ITEM(S) REVIEW VIII. ADJOURNMENT *REMINDERS** Planning&Zoning Commission Meeting—July 7, 2015, 6:30 p.m. (Council Chambers) Parks & Recreation Committee Meeting—June 3, 2015, 6:30 p.m. (Council Chambers) City Council Meeting—June 10, 2015, 6:30 p.m. (Council Chambers) City Council Meeting—June 24, 2015, 6:30 p.m. (Council Chambers) USE OF PARK(S) Cub Scout Rocket Launch—June 6, 2015, LaMotte Park— 8-12:00 (Will Work w/Wu Long) 2015 City Wide Garage Sale Days—June 12 & 13, 2015 2015 Clean Up Day—June 20, 2015, LaMotte Park, 6970 LaMotte Drive, 8:00— 12:00 (noon) Anoka County Radio Club—LaMotte Park Parking Lot—June 26-28, 2015 (5:00 p.m. —3:00 p.m.)(weekend event) Fete des Lacs Parade—July 25, 2015, 11:00 a.m. (Main Street) Fireworks—July 25, 2015, Dusk(LaMotte Park) Fete des Lacs 5, 8K"s & Kids Fun Run—July 25, 2015 (Around Centerville Lake and Out and Back) Out Run Homelessness, 5, 8K's &Kids Run/Walk—September 19, 2015 (Around Centerville Lake and Out and Back) CHS Diamond in the Rough 5K& l OK Run/Walk—September 26, 2015 (Around Centerville Lake and Out and Back) Centennial Flag Football—LaMotte Park Fields 1, 2 & 11 —August 1 —October 30, 2015 (Tuesdays, Thursdays & Saturdays from 5:00 p.m. — Sunset & 8:00 a.m. —2:00 p.m. Centennial Soccer—LaMotte Park, Fields 1, 2 & 11 —April 1 —July 31, 2015 (5:00 p.m. —Sunset) Centennial Soccer—Acorn Creek Park Field 1 —April 1 —October 30, 2015 (5:00 p.m. —Sunset) Centennial Soccer—LaMotte Park, Fields 1, 2 & 11 —August 1 —October 30, 2015 (Mondays, Wednesdays & Fridays from 5:00 p.m. — Sunset Centennial Little League—LaMotte Park, Fields 3, 4 & 5 —April 1 —August 1, 2015 (4:00 p.m.—Sunset), Monday—Thursdays, 6:00 p.m. —Sunset) PARKS AND RECREATION COMMITTEE Wednesday,May 6,2015—6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on May 6, 2015 at the City Hall location. Present: Chairperson Jon Grahek Vice Chairperson Kevin Waeghe Committee Member Kevin Amundsen Committee Member Chris Bettinger Committee Member Brian Peterson : Committee Member Suzanne Seeley ' Also Present: Council Member, Steve King Public Works Director, Paul Palzer Administrator Mike Ericson Linda Neudecker, Recording Secretary Absent: Committee Member Charles Reinhardt 1. CALL TO ORDER Chairperson Grahek called the May 6, 2015 Meeting of the Parks & Recreation Committee to order at 6:35 p.m. in the Council Chambers at City Hall. Roll Call—see above II. SET AGENDA Motion was made by Committee Member Seeley, seconded by Committee Member Amundsen to set the agenda with one addition: #10 under Updates—Bluebird Houses. All in favor. Motion carried. Ill. APPEARANCES—Ms. Robin Moore Ms. Moore appeared before the Parks & Recreation Committee regarding her concerns of the use of herbicides which can cause synthetic nitrogen and pesticides within the community and wanting to help raise awareness of the dangers of and long term consequences with continued use. Some of these pesticides include Round up and Scotts Turf Builder which use Glyphosate; and that there are studies that indicate a link with a higher rate of autism. She informed the Committee members about House Bill 221 sponsored by Lori Halvorson and several websites that provide information about Monsanto & GMOs. There was some discussion of various means of natural weed control. 1 She had requested that an ordinance be passed to restrict these chemicals in the city. The Committee requested additional information and resources be provided prior to making any recommendation to the city council to develop an ordinance. The Committee would like to see information provided to residents. IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Anderson, seconded by Committee Member Waeghe to approve the May 6, 2015 with one correction — under roll call remove Committee Member Suzanne Seeley as being present. All in favor. Motion carried. V. COMMITTEE BUSINESS 1. P& R Financials -Year Ended 12-31-14 To clarify the motion made in December which did not include a dollar amount. Motion by Committee Member Amundsen, seconded by Committee Member Peterson to recommend to City Council to carry the 2014 reserve balance of $8,471.76 to 2015. All in favor. Motion carried. The March 31, 2015 financials were presented to the committee for their review. 2. Anoka County Chain of Lakes Regional Park Visit Anoka County Parks and Community Services newsletter, The Connection, was included in Committee information packet. Administrator Ericson stated the City website was going to be revamped and the City newsletter would be re-introduced. 3. Cub Scout Rocket Launch This event is scheduled for Saturday, June 6, 2015 with an alternate date of Saturday, June 13, 2015. 4. WuLong Karate Boot Camp—June 6,2015 Upon requesting an alternate date for this event and requesting a certificate of insurance naming the city as an additional insured, the organizer cancelled the event. 5. Centennial Soccer/Centennial Flag Football Centennial Youth Soccer, via Mr. Matt Koehn,has requested the use of Laurie LaMotte Memorial Park and Acorn Creek Park for the Summer dates of April 1 2 through July 31 and for the Fall dates of August 1 through October 30. From 5pm through sunset for both seasons. Centennial Flag Football, via Mr. Jared Sampson, has requested Fields 1 &2 at Laurie LaMotte Memorial Park on Tuesdays and Thursdays from 5pm to sunset and Saturdays from 8am to 2pm from August 11 through September 26. Since both groups have requested the use of some of the same space, it has been requested that both gentlemen work out an equitable time schedule for each group. Motion by Committee Member Grahek, seconded by Committee Member Amundsen to recommend to the City Council to approve both of these applications. All in favor. Motion carried. 6. Centennial Lions Donation A donation in the amount of$500 was received from the Centerville Lions Club, by Administrator Ericson, to be used towards expenses/programs associated with park and recreation. 7. Special Event Permit Application-Anoka County Radio Club This is for a Field Day Exercise and is scheduled for June 26, 2015 from 5 pm through 3pm on June 28, 2015. They will be utilizing the parking lot for two nights and will be using electric or battery power. This event has already been approved by the City Council. Committee would like to have neighborhood notified. Motion by Committee Member Grahek, seconded by Committee Member Seeley to enthusiastically endorse this event. All in favor. Motion carried. 8. Purchase of Popcorn Machine Ms. Moore suggested that the committee contact Darren at Affordable Inflatables at 612-743-6418 to obtain a price for a new machine. Prior prices found have been around $500. Purchase needs to be finalized by July. 9. Signage for Music in the Park Committee Members Amundsen and Peterson are currently working on signs for the Music in the Park. Upon completion they will be distributed to the kiosks and other locations to promote this event. 10. Electrical Improvements—LaMotte Park 3 Mr. Palzer has requested bids for this project and upon receipt of them, will present them at a future meeting. VI. UPDATES 1. Council Updates—Council Member Steve King- NONE 2. Music in the Park—see number 9 below 3. Drinking Fountain—LaMotte Park Warming House Mr. Palzer has requested a quote from Hugo Plumbing and will present it to the committee at a future date. 4. Spring Clean Up The committee members that were available, plus two additional volunteers, did a spring park clean up on April 11`t'. There was some graffiti at McBride Park, a hole in the fence at Royal Meadows and some issues with the basketball hoop not being up to specifications. 5. Recognition Plaques The Lions previously placed a recognition plaque on one of the park benches in memory of Mr. Lynn Johnson. 6. Anoka County Placement of Flyers/Posters Flyers/Posters will be sent for approval and display. 7. Rice Creek Chain of Lakes Regional Park Trail—Gravel/Temp A culvert has been replaced and will be adding bituminous surface. 8. Letter to Anoka County Sheriff Department A letter was sent to the Anoka County Sheriff's Department requesting them to provide the Bald Eagle Water Ski Club a permit to place their ski jump on Centerville Lake for their water ski shows. 9. Music in the Park—8 signed Contract received need 7-21 booking Signed contracts from 8 of the acts booked have been received; need to book for the July 21" slot 4 10. Blue Bird Houses Committee Member Amundsen is currently maintaining the remaining bluebird houses that were installed as part of an Eagle Scout Project a few years ago. Currently four are missing and need to be replaced. It was suggested building and installing additional bluebird houses in other parks. OTHER: It was suggested by Committee Member Amundsen to move the dirt pile in Laurie LaMotte Park to another location within the park and make a sledding hill. There were no updates regarding the request for the Festival of the Lakes regarding the number and location of portable toilets or date change. VII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the May 6, 2015 meeting will be included with the minutes to be approved. Items that have been completed as of May 6, 2015 will be removed: • These include item numbers: 14-012, 15-011, 15-012, Items that are to be deleted as of May 6, 2015 will be removed: 15-015 (is duplicate of 14-020 Corrections/Revisions: 14-020: change: on-going to ASAP 14-024: add: Chauncey Barrett Sr. Living(Anoka County HRA) 15-010: add: Heidi Arnson as contact person&add Kevin Waeghe as assigned person Items to be added are: 15-016: Thank you letter to The Lions for donating $500 to P & R; assigned person-Mike Ericson; date—ASAP; status -open Items that are priority items and need to be done ASAP are item numbers: 13-020 & 15-016 Change dates to Ongoing: NONE VII. ADJOURNMENT Motion by Committee Member Waeghe, seconded by Committee Member Amundsen to adjourn the meeting. Meeting was adjourned at 8:27 p.m. All in favor. Motion carried. Submitted by: Linda Neudecker, Secretary 5 ACTION ITEMS PARKS RECREATION Assigned # Item Person Date Status Kiosk- Cornerstone Park - Create Inserts for Kevin 12-013a Kiosk -Need to Update&Replace Inserts Waeghe On-Going Open Kiosk @ Cornerstone Park- Remove All Outdated Materials & Replace Seasonal Programs/Events -Need to Update& 12-013b Replace Inserts Kevin Waeghe On-Going Open Plan to Address Signage for Indian Mound- Belongs to Anoka County, is 4,000-5,000 years old (Check w/MN Archeologist Austin Jenkins more info., i.e. tribe) &dollars 13-028 available from Legacy Funding S. Seeley On-Going Open Plan for Parks Irrigation - See Improvement 13-029 Projects P & R On-Going Open Send request to these organizationsfor donation of funds (Dead Broke, Centennial Youth Hockey, Shake Your Shamrock/Front Runner& Centerville Lions Club) to be used 14-001 for future projects J. Grahek On-Going Open K. Amundsen/Sta 14-016 Park Use Application Forms - Uniformity ff On-Going Open Estimate of Cost- Electrical Services at 14-020 LaMotte Pavilion-Waiting on bids P. Palzer On-Going ASAP Music in the Park - Purchase cords, equipment cases, 8'banner and adapters 14-022 from 1/4" to XLR for speakers T. Lee ASAP Open Promotion for Music in the Park- Request to Place Flyers in Anoka County Park 14-023 (Wargo, Campground & Beach) for 2015 Staff Jan. - 2015 Open Promotion for Music in the Park- Distribution of Flyers in Anoka County Park (Wargo, Campground& Beach) & Follow Up WHEN Centerville Parks, Chomonix Golf Course& Email to Andy FLYERS ARE 14-024 Chauncey Barrett Sr. Living Stedvolt AVAILABLE Promotion for Music in the Park- June& July- 14-025 Distribution of Flyers @ Water Ski Shows P &R 2015 Open North End of Rink- Increase Height of 15-01a Fence(Some Gaps in Fence) P. Palzer N/A Open Following May 6, 2015 Meeting Page I ACTION ITEMS PARKS RECREATION North End of Rink- Gap Between Fence& 15-01b Boards P. Palzer Summer Open South End of Rink - Increase Amount of 15-01 c Fencing on Either Side of Current Fence P. Palzer Summer Open East Side of Rink - Broken Screw(s) 15-Old embedded in exterior side of boards P. Palzer Summer Open Warming House - Replace Incandescent and 15-01 e CFL Lights w/LED Lights P. Palzer Summer Open South Side of Rink - Door to Rink Should 15-01 f be Replaced; is Extremely Rusty P. Palzer Summer Open Warming House to Rink-Add Additional 15-01 g Rubber Mats P. Palzer Summer Open Check w/North Metro TV regarding covering future events such as the 5K& 8K Runs, Music in the Park, etc. - Do a Follow- Up & Send List of Upcoming Events to 15-10 NMTV - Heidi Arnson K. Waeghe TBD Open 15-13 Purchase of Popcorn Machine C. Bettinger ASAP Open 15-14 Signage for Music in the Park T. Lee ASAP Open Thank you letter to the Centerville Lions for 15-16 Donation- $500 M. Ericson ASAP Open Following May 6, 2015 Meeting Page 2 Teresa Bender From: Teresa Bender Sent: Wednesday, May 20, 2015 9:41 AM To: Paul Palzer Subject: RE: Electrical quote for Lamotte Park I will put quote in P& R packet for consideration. Thanks, Teresa From: Paul Palzer Sent: Wednesday, May 20, 2015 9:23 AM To: Teresa Bender Subject: Electrical quote for Lamotte Park Hi Teresa- the quote from Rivard Electric for 2 electrical services and a LED light with photo cell was$3,418.00. Paul Hugo Plumbing & Estimate Pump Service, Inc. Date Estimate # 9600 - 18oth Street N. 5/29/2015 0-3976 Forest Lake, MN 55025 Name /Address Centerville 1880 Main St Centerville MN. 55038 Customer phone Description Qty Cost Total Plumbing Estimate for the Installation of drinking fountain at LaMotte parts Estimate Includes Material& Labor Install used drinking fountain on East wall of warming house 800.00 800.00 Drill through wall and connect to existing plumbing Waste&water piping 200.00 200.00 Misc. silicone, Etc.. Used Fountain 0.00 0.00 Option New fountain / Additional $500 Bottle Filler /Additional $450 If you have any questions, please call. Total Thank-You $1,000.00 Thomas Thill Phone # Fax# (651)433-4866 (651)433-4801