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Home My WebLink About2015-06-10 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING June 10, 2015 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of June 10, 2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member King Council Member D. Love Council Member Ben Fehrenbacher ABSENT: Council Member Jeff Paar STAFF: City Administrator Mike Ericson Legal Counsel Kurt Glaser Engineer Mark Statz Gaughan Companies, Lou Suski I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATION IV. PUBLIC INPUT/HEARING 1.None. V. APPROVAL OF AGENDA Mayor Wilharber added Check #29508-29516 and voided Check # 29517 to Item #1 under Consent along with making a correction on the dates of the Centerville Claims to “May 28, 2015 through June 10, 2015”. Mayor Wilharber also added 7261 Main Street as Item #2 under Old Business and made a correction to Allied Blacktop’s bid with a 25,000 linear feet ($28,750). Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Agenda with the above stated amendments. All in favor. Motion carried. VI. APPROVAL OF MINUTES 1. May 27, 2015 City Council Meeting Minutes City of Centerville Council Meeting Minutes June 10, 2015 Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the minutes of the May 27, 2015 City Council Meeting as presented. All in favor. Motion carried. VII. CONSENT AGENDA 1.City of Centerville May 28, 2015 through June 10, 2015 Claims (Check #29480-29507) & (Check #29508-29516) w/Voided Check #29517) 2.Centennial Lakes Police Department Claims through May 28, 2015 (Check #10394- 10407) 3.Centennial Fire District Claims through June 3, 2015 (Check #6970-6983) 4.Encroachment Agreement ~ Retaining Wall, 6727 Beaver Pond Way 5. Center Villa Second Addition (Mechanical Air Systems Purchase a. Resolution #15-0XX – Re-Affirming Final Plat and Authorizing the Mayor & City Clerk to Affix Their Signatures Upon the Approved Plat (Mylar) for the Center Villa Second Addition for Recording with the Anoka County Recorder’s Office b. Planning & Zoning Commission Recommendation to Amend the Previously Submitted Conditional Use Permit – “3. Conditions. This permit is issued subject to the following conditions: a) This Conditional Use Permit is not authorized until and unless the Plat for Center Villa Second is properly recorded with Anoka County by June 30, 2015 instead of May 25, 2015 6. Parks & Recreation Committee Recommendations to Expend Funds a. Electrical – Laurie LaMotte Memorial Picnic Pavilion/Shelter b. Drinking Fountain – Laurie LaMotte Memorial Park/Outside Warming House Mayor Wilharber provided Council Members an opportunity to pull items from the Consent Agenda for additional discussion. Mayor Wilharber requested that Items #4 & 6 a. be pulled for additional discussion. Motion by Council Member King, seconded by Council Member Fehrenbacher, to approve Consent Agenda 1-3, and Item #5 as presented. All in favor. Motion carried. Mayor Wilharber stated that he had driven by the home noticed that the retaining wall was already constructed and questioned its installation prior to the encroachment agreement. Staff reported that the residence was newly constructed, the buyer desired the ability to utilize the side garage door, and the builder thought the retaining wall would be covered under the original permit and did not consider the setback requirements until the Building Inspector informed him that in order for the retaining wall to remain an encroachment agreement would be needed. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve Consent Agenda Item #4 as presented. All in favor. Motion carried. Page 2 of 5 City of Centerville Council Meeting Minutes June 10, 2015 Mayor Wilharber stated that several years ago, the Centerville Lions desired to install electrical services to the shelter but to also allow appropriate amperage for their concession trailer. Mayor Wilharber stated that they had received several quotes at that time. He also stated that he felt more than one quote should be received for this work and that the Lions would pay for the additional amperage needed for their concession trailers usage. Motion by Council Member Love, seconded by Council Member King to table this item until additional quotes are received for the work and the Parks & Recreation Committee have reviewed and make recommendation to Council. All in favor. Motion carried. Administrator Ericson stated that both he and Mr. Paul Palzer, Public Works Director recently visited LaMotte Park and a drinking fountain on the exterior of the warming house would be a good idea and with a very good priced used fountain. Motion by Council Member King, seconded by Council Member Fehrenbacher to expend $1 000 for the installation of a used drinking fountain per the Parks & Recreation Committee’s recommendation as presented. All in favor. Motion carried. VIII. OLD BUSINESS Employee Health Insurance/Benefit (Blended/Age-Based) 1. Administrator Ericson stated that Council previously discussed this item at its previous work session and felt that the age-based health insurance package was a good thing and there were no additional costs to the city or employees. Motion by Council Member King, seconded by Council Member Love to authorize Staff to direct Mr. Al Roth, A.T. Group to implement the Age-Based Health insurance. All in favor. Motion carried. 7261 Main Street 2. Attorney Glaser stated that the current purchase agreement in effect will formally go into default on Sunday, June 14, 2015. Attorney Glaser also stated that the buyer has not contacted the City, was to pay $45,000 and to arrange the closing. Attorney Glaser stated that the City can formally cancel the purchase agreement or secure a cancellation notice from Mr. Magdik. Attorney Glaser stated that Mr. Magdik would receive notice of default, be given an opportunity to fulfill the unfulfilled conditions within 15 days or secures an order from the court suspending the cancellation within that timeframe. Motion by Council Member Fehrenbacher, seconded by Council Member Love to direct Attorney Glaser to initiate cancellation procedures for the residential purchase agreement for 7261 Main Street. All in favor. Motion carried. IX. NEW BUSINESS Parks & Recreation Committee Recommendation to Expend Funds 1. Page 3 of 5 City of Centerville Council Meeting Minutes June 10, 2015 a. Relocation/Creation of Dirt Pile/Sledding Hill – Laurie LaMotte Memorial Park Administrator Ericson stated that at last week’s Parks & Recreation Committee meeting, discussion ensued regarding the excess dirt from recent ditch project and the possibility of constructing a sledding hill within the park. Administrator Ericson stated that a neighboring community constructed the same sort of project. The Committee requested that the item be researched regarding relocation costs to move the dirt pile closer to the hockey rink. Council discussion ensued regarding liability, cost of relocation, lighting, etc. Motion by Council Member Fehrenbacher, seconded by Council Member King to table this item for additional research. All in favor. Motion carried. 2015 Crack Filling City Streets 2. a. Nugent Sealcoating, Inc. - $.53/Linear Foot b. SealTech, Inc. - $.70/Linear Foot c. Gopher State Sealcoat, Inc. - $.99/Linear Foot (by End of Aug. or $.79/Linear Foot by End of Oct.) d. Allied Blacktop Company – Min. of 25,000 Linear Feet = $28,750 e. Fahrner Asphalt Searlers - $1.00/Linear Foot Mayor Wilharber was amazed at the cost differences between the bidders. Administrator Ericson stated that Building Official Palzer recommended low bidder (Nugent Sealcoating, Inc.) for a maximum amount of $25,000 or 47,000 linear feet of roadway. Engineer Statz stated that the work would be for crack filing of existing roadways in the city except those involved with the 2014 and 2015 Mill & Overlay Projects. Motion by Council Member Fehrenbacher, seconded by Council Member Love to enter into a contract for the 2015 Crack Filling of municipal streets for 2015 with Nugent Sealcoating, Inc. at $.53/linear foot with a not to exceed amount of $25,000. All in favor. Motion carried. X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS 1.Administrator Report Administrator Ericson stated that most of his update had been provided to Council via his weekly report. 2. Council & Staff Reports Engineer Statz stated that they are cleaning up storm sewer issued in preparation of rain prior to preparing the roadway for asphalt. Mayor Wilharber had been approached by a resident who was confused about the replacement of some of the storm sewer(s) along the roadway and he provided correct information to the gentleman. Page 4 of 5 City of Centerville Council Meeting Minutes June 10, 2015 Mayor Wilharber recessed the regularly scheduled meeting at 6:50 p.m. Mayor Wilharber opened the closed work session at 7:50 p.m. XI. CLOSED WORK SESSION 1.Purchase Agreement – 1691/1695 Main Street a.The Council considered the status of the purchase agreement and gave direction to Staff. 2.Purchase Agreement – 7261 Main Street a.The Council considered the status of the purchase agreement and gave direction to Staff. Mayor Wilharber opened the regularly scheduled meeting at 7:55 p.m. XII. ADJOURNMENT The Council reported that in closed session they authorized Glaser to cancel the purchase agreements but that other action remained confidential. The non-confidential action made in closed session made by Motion of Council Member Fehrenbacher, seconded by Council Member Love. All in favor. Motion carried. Motion by Council Member King, seconded by Council Member Fehrenbacher to Adjourn the Regularly Scheduled Council Meeting of June 10, 2015 at 7:56 p.m. All in favor. Motion carried. Transcribed by City Staff Member Teresa Bender, City Clerk Page 5 of 5