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Home My WebLink About2015-07-08 P & R Packet CITY OF CENTERVILLE PARKS & RECREATION AGENDA Wednesday,July 8,2015—6:30 p.m. (Admin. Offices) I. CALL TO ORDER Administrator Ericson will be out 1. Roll Call of town the evening of your meeting and P.W. Director Palzer II. SET AGENDA will be at the Council Meeting. III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. Parks & Recreation Committee Minutes of , 2015 V. COMMITTEE BUSINESS 1. Purchase Popcorn Machine 2. Short/Long Term Planning 3. Playground(Rubberized & Woodchips) 4. Electrical Improvements—LaMotte Park(Obtaining Quotes) 5. Blue Bird Houses 6. Sledding Hill (On Hold) 7. Park Facility Permit Application Request—Hidden Spring Park Wedding,August 8,2015 12:00 p.m. (noon)to 6:00 p.m. 8. Park Dedication Fees—6995—20tb Avenue South Sale ($3,806) VI. UPDATES 1. Council Updates—Council Member Steve King�4a aZ ln , 2. Paul Palzer(Basketball Hoop/Hockey Rink/Backstop Fencing Drinking Fountain Completed) On-Going Items VII. ACTION ITEM(S)REVIEW VIII. ADJOURNMENT *REMINDERS** Planning& Zoning Commission Meeting—July 7, 2015, 6:30 p.m. (Council Chambers) Parks&Recreation Committee Meeting—August 8, 2015, 6:30 p.m. (Council Chambers) Karen Blaska, Anoka County(Bunker-Chain of Lakes Regional Trail Master Plan Presentation) City Council Meeting—July 8, 2015, 6:30 p.m. (Council Chambers) City Council Meeting—July 22, 2015, 6:30 p.m. (Council Chambers) USE OF PARK(S) Lions Kickball/Softball Tournaments—July 17, 18 & 19, 2015 (LaMotte Park) Lions Band @ Kelly's Korner—July 18,2015, 7:30 p.m.— 12:00 p.m. (Midnight) Fete des Lacs 5, 8K's & Kids Fun Run—July 25, 2015 (Around Centerville Lake and Out and Back) Fete des Lacs Parade—July 25, 2015, 11:00 a.m. Sharp(Main Street) (Unless otherwise re-routed) Fete des Lacs Fireworks—July 25, 2015, Dusk—Laurie LaMotte Memorial Park Out Run Homelessness, 5, 8K's& Kids Run/Walk—September 19, 2015 (Around Centerville Lake and Out and Back) CHS Diamond in the Rough 5K& l OK Run/Walk—September 26, 2015 (Around Centerville Lake and Out and Back) Centennial Flag Football—LaMotte Park Fields 1, 2 & 11 —August 1 —October 30, 2015 (Tuesdays, Thursdays & Saturdays from 5:00 p.m.—Sunset& 8:00 a.m. —2:00 p.m. Centennial Soccer—LaMotte Park, Fields 1, 2 & 11 —April 1 —July 31, 2015 (5:00 p.m.—Sunset) Centennial Soccer—Acorn Creek Park Field 1 —April 1 —October 30, 2015 (5:00 p.m.—Sunset) Centennial Soccer—LaMotte Park,Fields 1, 2 & 11 —August 1 —October 30, 2015 (Mondays,Wednesdays& Fridays from 5:00 p.m.—Sunset Centennial Little League—LaMotte Park,Fields 3,4 & 5—April 1 —August 1, 2015 (4:00 p.m. —Sunset), Monday—Thursdays, 6:00 p.m.—Sunset) PARKS AND RECREATION COMMITTEE Wednesday,June 3,2015—6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on June 3,2015 at the City Hall location. Present: Chairperson Jon Grahek Vice Chairperson Kevin Waeghe Committee Member Kevin Amundsen Committee Member Chris Bettinger Committee Member Brian Peterson Committee Member Charles Reinhard Committee Member Suzanne Seeley Also Present: Council Member, Steve King Public Works Director,Paul Palzer City Administrator,Mike Ericson Absent: None I. CALL TO ORDER Chairperson Grahek called the June 3, 2015 Meeting of the Parks & Recreation Committee to order at 6:33 p.m. in the Council Chambers at City Hall. Roll Call—see above 11. SET AGENDA Motion made by Committee Member Amundsen, seconded by Committee Member Seeley to amend the agenda by adding Mr. Tom Lee and Mr. Pat Branch under appearances, #8 Park Permit&#9 Running Ventures,Inc. All in favor. Motion carried. 111. APPEARANCES— Mr.Tom Lee-Music in the Park Mr. Lee provided a review of the first week of this event stating that approximately 45 people were in attendance. He also stated that he may not be in attendance to coordinate this event on June 16 and July 21, 2015 and asked for volunteers to assist in placing the audio equipment in preparation for the performances. He stated there needs to be a police presence for the fireworks. Also there will be no Jam in 2015. After his report there was discussion about possibly having an ice cream social with root beer floats at the last performance. It was suggested to do a review of this event and place it on the agenda for August. Page 1 of 5 Mr. Pat Branch—Festival of the Lakes (Fete de Lacs) and Out Run Homelessness Runs Mr. Branch provided information for the Festival of the Lakes 5K, 8K and Kids Runs at the Laurie LaMotte Memorial Park on July 25,2015. Additional volunteers are needed as well as sponsors for this event. He provided additional information to the committee members and also stated the Lions event is on another day. Mr. Branch provided information for the 5K and 8K Out Run Homelessness Run scheduled for September 19, 2015 at Laurie LaMotte Memorial Park. Their goal is 1,000 runners. Mr. Branch provided flyers for both events to the committee members. IV. CONSIDERATION OF MINUTES Motion made by Committee Member Waerhe,seconded by Committee Member Amundsen to approve the March 4. 2015 with one correction: Page 3 under#8. replace "needs"with "hopes"in the last sentence AND one addition: Page 4 under#4 add"Cub Scouts"between additional&volunteers in the first sentence. All in favor with the exceptions of Committee Members Peterson and Reinhardt abstaining due to their absence at the May Meeting. Motion carried. V. COMMITTEE BUSINESS 1. Popcorn Machine Purchase No update; requested this item be placed on the agenda for the July meeting. 2. Signage for Music in the Park Discussion regarding signage/flyers and placement in the kiosk located at Cornerstone Park ensued and it was determined that the Public Works staff would place these items when made available. 3. Electrical Improvements—LaMotte Park Motion made by Committee Member Grahek, seconded by Committee Member Amundsen to recommend to Council to approve the bid of$3.418 from Rivard Electric for two electrical services and a LED light with a photo cell with installation as soon as possible. All in favor. Motion carried. The item was placed before Council at their regularly scheduled meeting of June 10, 2015. Council tabled the item until such time as additional quotes are obtained and working in conjunction with the Centerville Lions regarding their Page 2 of 5 electrical needs and willingness to monetarily contribute for any upgrades needed to provide their request.. 4. Drinking Fountain—LaMotte Park An estimate was received from Hugo Plumbing & Pump Service, Inc. to install a used drinking fountain on the east wall of the warming house in the amount of $1,000. Motion made by Committee Member Bettinger, seconded by Committee Member Reinhardt to recommend to the City Council to approve the estimate of $1,000 from Hugo Plumbing & Pump Service, Inc. for the installation of a used drinking fountain on the east wall of the warming house at Laurie LaMotte Memorial Park. All in favor. Motion carried. There was also discussion about installing a drinking fountain at Acorn Park sometime in the future. 5. Blue Bird Houses The post and two bird houses that are missing have not yet been located. 6. Sledding Hill Motion made by Committee Member Amundsen, seconded by Committee Member Waeghe to recommend to the City Council to move the existing dirt pile in the Southeast corner of Laurie LaMotte Memorial Park to near the hockey rink developing a sledding hill. All in favor. Motion carried. The item was placed before Council at their regularly scheduled meeting ofdune 10, 2015. Council tabled the item until such time as quotes were received for the request to relocate the existing dirt pile. 7. Fete des Lacs—Mr. Pat Branch See report under Appearances 8. Park Permit Application An application was received for the use of Laurie LaMotte Memorial Park for a birthday party on June 13, 2015 from noon until 6:00 p.m. Staff approved the permit due to the submittal timing. 9. Running Ventures,Inc. Page 3 of 5 A signed contract has been received for the Festival of the Lakes 5K and, 8K runs. VI. UPDATES 1. Council Updates—Council Member Steve King Council Member Steve King provided an update on the status of the road construction. 2. Music in the Park—Mr.Tom Lee See report under Appearances 3. Flyer/Poster placement in Anoka County Once flyers/posters are received by staff they will forward them to Anoka County for their approval and placement. To prevent delay in posting, Ms. Seeley has agreed to place the flyer/posters in the previously discussed areas upon staff s acknowledgement of the County's approval. VII. OTHER Portable Toilets @ Festival of the Lakes - There were no updates regarding the request for the Festival of the Lakes regarding the number and location of portable toilets. Short/Long Term Planning—add to agenda for July Basketball hoops—may be installed by the end of June County Trail Mark Sign — this sign has disintegrated; Committee Member Amundsen originally made this sign and will replace it. Meeting Date Change: Motion made by Committee Member Grahek, seconded by Committee Member Waezhe to change the date of the July, 2015 P !& R Committee Meeting from Wednesday,July 1 to Wednesday,July 8.2015: to be held in the offices of City Hall. All in favor. Motion carried. VIII. ACTION ITEMS REVIEW— Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the June 3, 2015 meeting will be included with the minutes to be approved. Items that have been completed as of June 3,2015 will be removed: Page 4of5 • These include item numbers: 14-022, 15-016 Items that are to be deleted as of June 3, 2015 will be removed: NONE Corrections/Revisions: 13-028: add Mike Ericson as the second Assigned Person 14-001: add Centennial Youth Football Boosters under Items&change date from On-Going to July 14-020: delete waiting on bids&add bid received&recommendation made to C.C. 14-024: correct spelling from Stedvolt to Soltvedt and add On-going under date 15-001 a: change N/A to Summer 15-010: change to ASAP under date Items to be added are: 15-015: Evaluate Playground Fall Zone Material 15-016: Purchase 8 Cord adapters;Paul Palzer,ASAP;Open 15-017: Add Short/Long Term Planning to the July agenda 15-018: Add Purchase of Popcorn Machine to the July agenda 15-019: Add Review of Music in the Park to the August agenda Items that are priority items and need to be done ASAP are item numbers: NONE Change dates to Ongoing: NONE IX. ADJOURNMENT Motion was made by Committee Member Seeley, seconded by Committee Member Grahek to adiourn the meeting at 8:12 a.m.All in favor.Motion carried. Submitted by: Linda Neudecker, Secretary Page 5 of 5 ACTION ITEMS PARKS RECREATION Assigned # Item Person Date Status Kiosk- Cornerstone Park- Create Inserts for Kevin 12-013a Kiosk-Need to Update&Replace Inserts Waeghe On-Going Open Kiosk @ Cornerstone Park-Remove All Outdated Materials&Replace Seasonal Programs/Events-Need to Update& 12-013b Replace Inserts Kevin Waeghe On-Going Open Plan to Address Signage for Indian Mound- Belongs to Anoka County,is 4,000-5,000 years old(Check w/MN Archeologist Austin Jenkins more info.,i.e.tribe) &dollars S. Seeley/M. 13-028 available from Legacy Funding Ericson On-Going Open Plan for Parks Irrigation- See Improvement 13-029 Projects P &R On-Going Open Send request to these organizationsfor donation of funds(Dead Broke, Centennial Youth Hockey, Centennial Youth Football Boosters, Shake Your Shamrock/Front Runner&Centerville Lions Club)to be used 14-001 for future projects J. Grahek July Open K. Amundsen/Sta 14-016 Park Use Application Forms - Uniformity ff On-Going Open Estimate of Cost-Electrical Services at 14-020 LaMotte Pavilion-Waiting on bids P. Palzer On-Going ASAP Promotion for Music in the Park-Request to Place Flyers in Anoka County Park 14-023 (Wargo, Campground&Beach) for 2015 Staff Jan. -2015 Open Promotion for Music in the Park- Distribution of Flyers in Anoka County Park (Wargo, Campground&Beach) & Follow Up WHEN Centerville Parks, Chomonix Golf Course& Email to Andy FLYERS ARE 14-024 1 Chauncey Barrett Sr. Living Soltvedt AVAILABLE Promotion for Music in the Park- June&July- 14-025 Distribution of Flyers @ Water Ski Shows P &R 2015 Open North End of Rink-Increase Height of 15-01a Fence(Some Gaps in Fence) P. Palzer Summer Open North End of Rink- Gap Between Fence& 115-01b Boards P. Palzer Summer Open Following June 3,2015 Meeting Page 1 ACTION ITEMS PARKS RECREATION South End of Rink- Increase Amount of 15-01c Fencing on Either Side of Current Fence P. Palzer Summer Open East Side of Rink-Broken Screw(s) 15-Old embedded in exterior side of boards P. Palzer Summer Open Warming House-Replace Incandescent and .15-Ole CFL Lights w/LED Lights P. Palzer Summer Open South Side of Rink-Door to Rink Should 15-01f be Replaced; is Extremely Rusty P. Palzer Summer Open Warming House to Rink-Add Additional .15-01g Rubber Mats P. Palzer Summer Open Check w/North Metro TV regarding covering future events such as the 5K& 8K Runs,Music in the Park, etc. -Do a Follow- Up&Send List of Upcoming Events to 15-010 NMTV- Heidi Arnson K. Waeghe ASAP Open Provide two-pocket folders(any color) for L. Neudecker 15-11 each Committee Member or T. Bender Not Needed DROP BOX 15-12 Plaque for Lions Bench&LaMotte Park J. Grahek ASAP Open 15-013 Purchase of Popcorn Machine C. Bettinger ASAP Open 15-014 Signage for Music in the Park T. Lee ASAP Open 15-015 Evaluate Playground Fall Zone Material 15-16 Purchase 8 Cord Adapters P. Palzer ASAP Open Add Short/Long Term Planning to July 15-17 Agenda T. Bender ASAP Completed Add Purchase of Popcorn Machine to July 15-018 Agenda T. Bender ASAP Completed [;;]Add Review of Music in the Park to August Agenda T. Bender I j0pen Following June 3, 2015 Meeting Page 2 PARK E14PROVEMENT PROJECTS—S YEAR PLAN AMOUNT/ TARGET FUNDS ESTIMATED YEAR PROJECT LOCATION RESERVED? COST COMMENTS 20142015 Basketball Court LaMotte Park Yes 3,800-4,500 Hockey Rink 2015 hTigation Hidden Sprinst Park No 2015 kdgadon Ac om Creek park No 2015 kfigefian Comer Stone Park No 2015 McBride Park No 2015 DriAing Fountain LaMotte Park No 10,000 2015 Fountain Acorn Creek Park No 9,500 2015 Drinking Fountain IMcBride Park No 2015 Electrical bWovements ILaMotte Park lNo COMPLETED PROJECTS July,2014 Park Benches a. 2 0 Trailside Park along trail b. 1 Park Tennis Court by tennis court c. 10 LaMotte Park VoHeyball Court by volk3ta comet Id. 1 @ LaMotte Park Playground la d 2013 jVoUeybaU Court-LaMotte park October 1,2014 Teresa Bender From: Paul Palzer Sent: Monday,June 15,2015 2:33 PM To: Teresa Bender Subject: P& R item Hi Teresa- Please add wood chips for playground also to the agenda. Pricing is$14.25 per yard with$240.00 delivery charge for 40-100 yard truck. Tedd believes we need about 200 yards. Thanks, Paul Rivard Companies, Inc. **Quote** dba Rivard Contracting - Central Wood Products- Gronomics Date Quote# 6/11/2015 15132 Name/Address Ship To City of Centerville CITY OF CENTERVILLE 1880 Main Street 1874 REVOIR ST. Centerville,MN 55038 CENTERVILLE,MN QUOTE IS FOR 2 DELIVERYS 2203 Rec-Step Cert.Playground 200 14.25 2,850.00 Delivery Charge 1 190.00 190.00 Total $39230.00 Teresa Bender From: Paul Palzer Sent: Friday,June 12,2015 12:57 PM To: Teresa Bender Subject: FW: Paul Palzer is requesting a quote from shreddedmulch.com Attachments: City of Centerville.docx,City of Lastrup Pierz MN-OOIJPG; Lions Park Little Falls MN.PNG;City of Elmwood Park IL-OOI.JPG Hi Teresa- Please put the quotes for the rubberized play ground on the next Park& Recreation Agenda. Thanks From: Clint Firestone [_mailtoxubbersafe@gmail.coml Sent: Friday,June 12,201510:39 AM To: Paul Palzer Subject: Re:Paul Palzer is requesting a quote from shreddedmulch.com Thanks Paul ! ! ! ! On Thu, Jun 11, 2015 at 3:31 PM, Paul Palzer<postmaster6a�shreddedmulch.com>wrote: Nam,0 Paul Palzer coas�paay City of Centerville Type of Quote Commercial Add"" 1880 Main Street Centerville,MN 55038 Mai)It Ema" mmizer@centervil lemn.com Daytime Phone (651)429-4750 Length of Ares 10 i Width of Area 10 Color of Mulch Brown Purpose of Area 1 I Playground Mulch Depth Required Choose One Comments/Questions I am looking for 10 yards.Thanks,Paul Would you like to receive future emails? No Thank you Clint Firestone Rubber Safe Playgrounds 630-330-6589 This email has been scanned by the Symantec Email Security.cloud service. For more information please visit hqp://www.s=anteccloud.com 2 Rubber Safe playgrounds P.Q. Box 64 Date: 6-12-15 Westmont, IL 60559 Invoice # : 630-330-6589 rubbersafe@gmail.com TO: City of Centerville Centerville, MN Attention: Paul Palser Hi Paul, As per our phone conversation, your cost for 4 tons (10 cubic yard) of our rubber playground mulch is as follows. Options ------------- 4 tons (no rub off) black rubber mulch delivered=$1,745.00 4 tons colored delivered =$2,688.00 Thank you Clint Firestone Thank You Clint Firestone spun0J6Aeld ales jaggn�j . r z � -�• , � v_ .t •I ,�,� `� ^'�. 'vim ._ r-.�' �'r. 1 t 4 r • �"7 ---rte•r.� ♦ � i � �; Q s t 1 �� t •• !111 I� -� Co 0 f„ 4 1. ) +� ,'�� '�;`` I Il✓ � 4 •, + � � �� 1 ..._ t {2 I t 'Y`'i'', ,, i.,r,�,�`+ ', �� f r%; ! ,��F��I�._ yy/��n �•.. � '1 � k 1 ' �s•i�z .'�r*7'• I . i �S Y'c PARK FACILITY PERMIT APPLICATION 1. Name/Address/Phone Number of Individual or Organization responsible for making this application: Name Address 651 - ql(. Ce,-g� t/I IL _ 14 A/ 15S6-;t Telephone Number City, State&Zip 2. Please describe your event/activity and identify the specific facility/field within the park you wish to use along with what you are asking from the City: 3. What is the number of people that are involved in your event/activity? �_ 4. What City facilities do you wish to use Acorn Creek Park Eagle Park Laurie LaMotte Memorial Park Hidden Spring Park (Lighting& Warming House) Trailside Park An adult may be requested to take responsibility to lock&unlock restrooms Cornerstone Park Royal Meadows Park Tracie McBride Memorial Park City Hall 5. Please list the date or dates and times you/propose to use the facilities: !�[AA Oii 9r�_ 6. Is anyone charged a fee to watch or participate in your event? `t.0 . 7. Have you used these facilities before? " If so,when? 8. Are you requesting additional permits or City services? k Yes No (i.e., Road Closure(s), Temporary Liquor License(s), Fireworks Permit or Burning Permit, Use of lights, bathrooms or porta potties, Park Buildings) Please describe 40L u4tc- Depending upon the nature of your event, or if you are requesting City services,you may be required complete a different application and/or make a deposit to cover city costs. _�'!►ris A.",4 Sc 4, GLa /. -L/--/S7- Printed Name of Person Signing Date Signature ■■rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr■ Office Use Only Permit approved by: Date: la 79.Z — s io Deposit required: $ /DD•ao /0733 Receipt# Form number: 2013.01 PU d� _ , tow V ir& 1880 0VWn.S'tne%Omtsnva,91W55038 E5wWufiwd 18.� 651-429-3232 orTaz651-429-8629 June 30,2015 Mr. &Mrs. William Lessard 2303 Tart Lake Road Lino Lakes, MN 55038 Dear Mr. &Mrs. Lessard: On June 29, 2015, the City received payment of$11,008.11 from Land Title (Check #109052) which satisfies the outstanding special assessment associated with the FEMA Study and the promissory note dated March 2, 2015 in the amount of$3,806 drafted by Kurt Glaser for park dedication fees. These fees were associated with the sale of your property located at 6995 — 2e Avenue South, Centerville, MN. If you have additional questions or concerns regarding this matter,please do not hesitate to contact me. Sincerely, Teresa Bender,CMC City Clerk Cc: Legal Counsel Glaser Land Title Mechanical Air Systems