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HomeMy WebLinkAbout2015-08-12 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING August 12, 2015 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of August 12, 2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member Jeff Paar Council Member D. Love ABSENT: None STAFF: Legal Counsel Kurt Glaser Engineer Mark Statz – arrived at 6:37 p.m. Finance Director Ellen Paulseth Paul Palzer, Public Works Director I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATION 1. None. IV. PUBLIC INPUT 1. None. V. APPROVAL OF AGENDA Mayor Wilharber added checks #29647-29660 under Consent, Item #1. Cancellation of Purchase Agreement for 1691 & 1695 Main Street and Issuance of a Check in the Amount of $1,750 to be Released to Mr. Robert Scott, Purchaser under Old Business and Item #6. Mr. Lou Suski, Gaughan Companies, Request to Extend Purchase Agreement Terms for City owned properties under New Business. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Agenda with the above stated amendments. All in favor. Motion carried. VI. APPROVAL OF MINUTES City of Centerville Council Meeting Minutes August 12, 2015 1. July 22, 2015 City Council Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the minutes of the July 22, 2015 City Council Meeting as presented. All in favor. Motion carried. 2. July 22, 2015 City Council Closed Executive Session Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the Closed Executive Session minutes of the July 22, 2015 City Council Closed Executive Session Meeting as presented. All in favor. Motion carried. VII. CONSENT AGENDA 1.City of Centerville July 23, 2015 through August 12, 2015 Claims (Check #29608- 29646) & with voided Check #29607 & (Check #29647-29660) 2.Centennial Lakes Police Department Claims through July 23, 2015 (Check #10463- 10484) 3.Approval of Performance Review, Account Clerk II, Ms. Kris Sweeney, (Completion of Year 15) with a Grade Increase from Grade 5, Step 9 to Grade 6, Step 8 and job title change from Account Clerk II to Senior Account Clerk 4.Approve Revision to City Personnel Policy for Carry-over of PTO (Union Contract/Personnel Policy PTO Carry-over) Mayor Wilharber provided Council Members an opportunity to pull items from the Consent Agenda for additional discussion. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the Consent Agenda as presented. All in favor. Motion carried. VIII. OLD BUSINESS Cancellation of Purchase Agreement for 1691 & 1695 Main Street and Issuance of a 1. Check in the Amount of $1,750 to be Released to Mr. Robert Scott, Purchaser Administrator Ericson stated that the City received a request from the purchaser, Mr. Robert Scott to cancel the purchase agreement for 1691 & 1695 Main Street. Attorney Glaser stated that through negotiations, a settlement agreement was met with the buyer that fits the perimeters of Council’s authorization. Attorney Glaser also stated that this would conclude this transaction. Page 2 of 6 City of Centerville Council Meeting Minutes August 12, 2015 Motion by Council Member King seconded by Council Member Fehrenbacher to Approve the Cancellation of the Purchase Agreement of 1691 & 1695 Main Street and the Issuance of a Check in the Amount of $1,750. All in favor. Motion carried. IX. NEW BUSINESS 1. Discussion on North Metro TV Proposed 2016 Budget Administrator Ericson stated that Commission recommended forwarding to member cities Council’s for consideration. Council Member King stated that due to the lack of necessity to negotiate a Franchise Agreement with CenturyLink funding was available to satisfy the building loan and have contained the purchase of a new truck and equipment upgrades within the proposed budget. Motion by Council Member King seconded by Council Member Paar to approve North Metro TV Proposed 2016 budget. All in favor. Motion carried. 2. Discussion on the City of Centerville’s Proposed 2016 Budget Administrator Ericson stated that Ms. Paulseth would be providing Council with a presentation, answer questions that they may have and that the proposed budget would be discussed in depth at an additional Work Sessions prior to approval in December. Ms. Paulseth reviewed the proposed budget with Council and stated that the preliminary 2016 Budget would involve an approximate levy increase of 5.3% primarily due to public safety expenditures (Police/Fire budgets). Council Member Fehrenbacher stated that this increase would be approximately $60/yr. to each household. Ms. Paulseth stated that preliminary figures from Anoka County and Fiscal Disparity funding have yet to be received and that these items would also affect the budget. Ms. Paulseth stated that the General Fund balances were at acceptable levels, however, there may be concerns regarding the necessity of increasing sewer and water fees due to large fund usages for previous projects. Ms. Paulseth explained that the capital improvement project (CIP) included depreciation associated with the infrastructure and replacement could be an issue. Ms. Paulseth stated that the shortfall would be approximately $96,000 and the Council may desire to look at increasing rates for the following year. Discussion ensued regarding minimal increases in sewer/water rates versus larger rate increases less frequently, public safety increases and the effects of the City of Lino Lakes leaving the Fire District, street maintenance equipment replacement and scheduling, street maintenance funding, franchise fees as additional revenue sources, bond rating, costs associated with reconstruction of Centerville Road/CSAH21, storm sewer funding, cable franchise fees and sidewalk/trailway maintenance. Consensus was that Mr. Palzer would be present at the next work session to provide information regarding street maintenance equipment replacement scheduling, sidewalk/trailway maintenance scheduling, and pond dredging/drainage issues scheduling/priorities. 3. Metropolitan Council Environmental Service Water (Surface & Supply) Grant Program Summary Page 3 of 6 City of Centerville Council Meeting Minutes August 12, 2015 Administrator Ericson stated that a new grant program is being offered by Met. Council and Mr. Statz would speak in regards to it. Mr. Statz stated in the future, the downtown will be developed and the effectiveness of the stormwater reclamation will need to be analyzed for effectiveness and this program may be useful for funding. Mayor Wilharber requested that Mr. Lou Suski, Gaughan Companies be moved to Item #4 and Council concurred. 4. Mr. Lou Suski, Gaughan Companies, Request to Extend Listing Agent Agreements – City Owned Property Administrator Ericson stated that Mr. Suski’s current listing agreement was to expire at the end of August and the Council could determine whether to approve going forward with Mr. Suski’s services or consider additional options. Mr. Lou Suski stated that over the two (2) year period that he has been the listing agent he has sold two (2) parcels with a third being under contract. Mr. Suski presented to the Council three (3) agreements for the following surplus properties: 7071/7073 Centerville Road, 1691/1695 Main Street and 1737 Main Street all being zoned M-1, Mixed Use and an additional agreement for 2021 Commerce Drive zoned B-1, Commercial. Mr. Suski stated that he has enjoyed working with the City’s knowledgeable staff and desired to continue being the City’s listing agent. Motion by Council Member Love, seconded by Council Member King to extend the Listing Agent Agreements for 7071/7073 Centerville Road, 1691/1695 Main Street and 1737 Main Street.. Council Member Fehrenbacher made a friendly amendment to the motion to add 2021 Commerce Drive. All in favor. Motion carried. Mr. Suski suggested that Council consider the requirements set forth in the City’s Zoning Code for parking requirements associated with Other Industrial or Warehousing Businesses. Mr. Suski stated that it is extremely restrictive comparative to other communities and the required amount of impervious surface causes more run off. Council directed Mr. Suski to attend a Planning & Zoning Commission meeting with his suggestion. City Administrator Ericson stated that Mr. Suski will attend their next meeting. 5. Discussion on Letter of Agreement for Centennial Fire District Acting Fire Chief Administrator Ericson stated that Mr. Harlan Lundstrom was presented with an employment letter for the Centennial Fire District’s Acting Fire Chief position and accepted the position. Administrator Ericson stated that he would be starting employment on August 17, 2015. Discussion ensued regarding legalities associated with the City of Lino Lakes and the potential for withdrawing their requested leave from the District. Attorney Glaser stated that the only avenue for appointing a permanent Fire Chief at this time is that all three (3) cities vote in favor Page 4 of 6 City of Centerville Council Meeting Minutes August 12, 2015 of the appointment and that has not happened or until January 1, 2016 when the City of Lino Lakes will no longer be participating in the District. Motion by Council Member Paar, seconded by Council Member Love to the Accept the Letter of Agreement for Centennial Fire District Acting Fire Chief, Mr. Harlan Lundstrom. All in favor. Motion carried. X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS 1. Administrator Ericson A.Centerville Road (CSAH 21) Culvert Replacement Update Administrator Ericson reported that reconstruction of a culvert under th CSAH21/Centerville Road west of CSAH54/20 Avenue would result in closure to through traffic commencing August 10 through August 14, 2015. B.Rush Line Corridor Technical Advisory Committee (TAC) Meeting (Update) Administrator Ericson reported that this Committee will be focusing on the I35E corridor for bus routes, park and ride and the Highway 61 area and not a future BRT route. C.Rice Creek Watershed District Public Hearing Judicial Ditch 3 Administrator Ericson reported that he would be attending an upcoming public hearing on August 31, 2015 at 6:30 p.m. at the City of Hugo regarding correcting the drainage and would keep Council abreast of the project. 2. Council Mayor Wilharber thanked Attorney Glaser for negotiating a settlement agreement with the cancellation of the purchase agreement associated with 1691/1695 Main Street. Council Member Fehrenbacher reported that the Centennial Lakes Police Operations Committee is analyzing whether or not to fill the vacated Captain’s position. Council Member Paar stated that subsequent to a Fete des Lacs recap meeting, it has been determined that the 2016 Fete des Lacs Celebration will take place the first weekend in August and the Lions agreed. Council Member Paar again thanked all individuals that were involved with this years’ activities. Council Member Love desired to thank Council Members Paar and Fehrenbacher for their assistance in organizing the parade. He gave a brief review of the last Planning & Zoning meeting. Council Member Love expressed that neighboring communities had policies in place for storm/debris clean up and he felt that the City of Centerville should adopt a policy similar to theirs so that cleanup efforts are streamlined and cost efficient. Mr. Paul Palzer, Public Works Director, reported that the City’s current vendor for lawn services, Goetz Landscaping, has ceased operation as of July 31, 2015 and he has been working diligently to obtain bids for replacement services. Council had concern regarding costs associated with contracting with another provider and Mr. Palzer stated that it appears as though there would be Page 5 of 6 City of Centerville Council Meeting Minutes August 12, 2015 a slight increase. Council has concern regarding any outstanding liability associated with the business closing and Attorney Glaser stated that the City was protected.. Mayor Wilharber suggested holding a work session following the next regularly scheduled Council meeting to discuss the 2016 Proposed Budget and Brian Drive/Way drainage issues and Council agreed. Council Member King requested that discussion also take place regarding the Downtown Master Plan.. Mayor Wilharber stated that seven (7) groups participated in Night to Reunite activities. Mayor Wilharber questioned posting responsibilities for trailway signage near Mound Trail and the Rice Creek Chain of Lakes Regional Park and Administrator Ericson stated that he would research the issue. Council Member Fehrenbacher requested to have two (2) additional “No Parking” signs be placed on to the east side of Mill Road near the trailway. Council Member Paar questioned whether Anoka County would be marking a pedestrian crosswalk near St. Genevieve Community Center and also marking the trailway crossing near Meadow Lane. Administrator Ericson stated that the County would. Mayor Wilharber reaffirmed that the markings near Meadow Lane for the trailway crossing is not a legal crosswalk requiring motorized vehicles to yield to pedestrians and that users should be cautious when crossing in that area. XII. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehenbacher, to Adjourn the Regularly Scheduled Council Meeting of August 12, 2015 at 7:55 p.m. All in favor. Motion carried. Transcribed by City Staff Member Kris Sweeney, Senior Account Clerk Page 6 of 6