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2015-09-09 CC Packet
terviffe CITY OF CENTERVILLE COUNCIL MEETING, WORK ar�Lan�s. SESSION & CLOSED EXECUTIVE SESSION AGENDA Wednesday, September 9, 2015 — Set Agenda = Red 6:30 p.m. or shortly thereafter OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up sheet and give it to the Mayor or a Staff person prior to 6:15 p.m. COUNCIL MEETING I. CALL TO ORDER 1. Roll Call H. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATION 1. Mr. Chris DuFrensne, Hugo Food Shelf(Update) (Page 1) IV. PUBLIC INPUT APPROVAL OF AGENDA VI. APPROVAL OF MINUTES 1. August 26,2015 City Council Meeting Minutes (Pages 2-5) 2. August 26, 2015 City Council Executive Session Meeting Minutes **VIA EMAIL** 3. August 26,2015 City Council Closed Executive Session Meeting Minutes (Page 6) VII. CONSENT AGENDA 1. City of Centerville August 13, 2015 through August 26,2015 Claims (Check #29684-29704)w/Voided Check#29653) (Page 7) 2. Centennial Lakes Police Department Claims through August 27,2015 (Check #10509-10520) (Page 8) 3. Centennial Fire District Claims through August 26, 2015 (Check#7061-7105) (Page 9 ) 4. Special Event Permit Application—On Private Property, 1801 Main Street- CenterMart—MS Fundraiser in Parking Lot, September 13, 2015 11:00 a.m.— 3:00 p.m. (FD & PD Approved Event) (Pages 10-26) 5. Mediation Services for Anoka County—Request for$17 for 2016 Funding(Pages 27-31) 6. Res.#15-OXX—Approving the City Acquisition of Two (2) Tax Forfeited Parcels (PIN#23-31-22-34-0026, Outlot A,Pheasant Marsh 1St Addition & PIN #23-31-22- 34-0056, Outlot A, Pheasant Marsh 2nd Addition)^-Approximately $302.65, Road Right of Way& $180.65,Municipal Utilities & Access to Ditch Easement Respectively(Page 32) 7. Release Retainage, Final Payment—2014 Royal Meadows Watermain Improvement (Labor)— C & L Excavating, Inc. ($5,000) (Pages 33-52) VIII. OLD BUSINESS 1. Res. #15-OXX—Approving Preliminary 2016 Budget and Tax Levy(Pages 53-70) IX. NEW BUSINESS 1. Res. #15-OXX—Approving the Joint Powers Agreement Between the City of Lino Lakes and Centerville Regarding West Cedar Street Paving(Pages 71-75) 2. Res. #15-OXX—Approving Joint Powers Agreements Between the City of Lino Lakes and Centerville Regarding Maintenance of West Cedar Street(Pages 76-78) X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS 1. Administrator Ericson 2. Council XL ADJOURNMENT *REMINDERS** Planning&Zoning Commission Meeting—Octobe► 6, 2015, 6:30 p.m. (Council Chambers) Parks &Recreation Committee Meeting—October 7, 2015, 6:30 p.m. (Council Chambers) City Council Meeting— September 23, 2015, 6:30 p.m. (Council Chambers) City Council Meeting—October 14, 2015, 6:30 p.m. (Council Chambers) Special Event Permit— Private Property, September 13, 2015, 11:00 a.m. —3:00 p.m., CenterMart, 1801 Main Street, MS Fundraiser Parks & Recreation Committee Movie in the Park (The Lego Movie) — Laurie LaMotte Memorial Park, September 12, 2015 —7:30 p.m. Out Run Homelessness, 5, 8K's & Kids Run/Walk—September 19, 2015 (Around Centerville Lake and Out and Back) CHS Diamond in the Rough 5K & l OK Run/Walk—September 26, 2015 (Around Centerville Lake and Out and Back) Centennial Flag Football—LaMotte Park Fields 1, 2 & 11 —August 1 —October 30, 2015 (Tuesdays, Thursdays & Saturdays from 5:00 p.m. —Sunset& 8:00 a.m.—2:00 p.m. Centennial Soccer—Acorn Creek Park Field 1 —April 1 —October 30, 2015 (5:00 p.m.—Sunset) Centennial Soccer—LaMotte Park, Fields 1, 2 & 11 —August 1 —October 30, 2015 (Mondays, Wednesdays & Fridays from 5:00 p.m. — Sunset Board of Directors i President Chris DuFresne Vice President Darin Carlson Vice President Floyd Petty Secretary Amy Worthingham Treasurer Jeremy Phillippi Director Kris Emerson Director Neil Fagerhaugh Director Josiah Lamb Director George Lavallee Director Chad Lindgren Director Jennifer McNeil Director Cindy Petty Director Director .\ I I I 15106 Francesca Avenue North Hugo, Minnesota 55038 i Thursday, June 4th, 2015 5:00pm - 7:00pm Brief Ceremony at 6:00pm Guests, Children, and the Public are Welcome No RSVP Necessary Food, Activities for Children, Building Tours, and more! 1 CITY OF CENTERVILLE CITY COUNCIL MEETING August 26,2015 6:30 p.m. Pursuant to due call and notice thereof,the City of Centerville held their regularly scheduled meeting of August 12, 2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member Jeff Paar - Council Member D. Love y ABSENT: None STAFF: City Administrator Mike Ericson Engineer Mark Statz Finance Director Ellen Paulseth Public Works Director Paul Palzer I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATION 1. Mr. Brad Larsen, MN DOT MnPASS Policy & Planning Program Director, I-35E Improvements & MnPass Extension Project Mr. Larsen introduced himself to Council and stated that all commuters that utilize I-35E have endured extensive road construction over the past few years and are now experiencing some of the benefits. Mr. Larsen gave Council an overview of work completed and anticipated in the next years. Mr. Larson stated that MNDot has constructed 17 new bridges and 160 lane miles of new pavement, new interchange at Cayuga Street, new frontage road and auxiliary lane between Maryland Avenue and University Avenue, additional exit lane from I-35E to I-94/Highway 52, new park and ride lots at County Road E and CSAH14/Main Street and new MnPASS Express Lanes on I-35E. Mr. Larsen gave a brief overview of the MnPass Express Lanes that are coming to the east metro by stating that phase one would be completed at the end of 2015 and is located on the northbound and southbound I-35E between Little Canada Road and Cayuga Street. Mr. Larson also stated that phase two would be completed by the end of 2016 and involves a MnPass Express Lanes being constructed between Little Canada Road and County Road J 2 City of Centerville Council Meeting Minutes August 26,2015 (Southbound between County Road 96 and Little Canada Road) and (Northbound between County Road E and County Road J). Mr. Larsen explained that the MnPass lanes would provide a congestion-free travel option during peak driving times on I-35E when high levels of congestion occur. MnPass gives commuters a reliable travel choice saving them time and increases capacity for moving more people during peak hours. Mr. Larsen explained that all motorists may use the designated lanes for free outside of peak weekday drive times but during peak hours, car/vanpools or vehicles that contain more than two (2) individuals, public transit and motorcyclists can utilize the lanes without the required fees. Mr. Larsen explained that solo motorists who have a MnPass account and a MnPass tag can utilize the lanes for a fee from $.25 to $8.00 dependent upon peak intervals. Mr. Larsen stated that peak intervals were from Monday— Friday (Southbound 6 a.m. to 10:00 a.m. and Northbound 3:00 p.m. to 7:00 p.m.). Mr. Larsen stated that the fees obtained from users are utilized for operation, maintenance and corridor improvements only. Mr. Larsen stated that the lanes are separated from regular lanes by double solid and dashed white lines, entering and exiting are allowed in these areas only with fines/moving violations being imposed on violators along with users without have the proper device or sticker displayed on the vehicle. Council Members questioned whether additional areas were under consideration for similar lanes and Mr. Larsen stated that they continue to study the various areas within the Twin Cities and he believes that similar projects will continue to occur. Mr. Larsen stated that if commuters have questions, they could contact himself, access the MnPass web site or visit a local office. IV. PUBLIC INPUT 1. None. V. APPROVAL OF AGENDA Mayor Wilharber added checks #29678-29683 wNoided Check#29671 under Consent. Motion by Council Member Paar, seconded by Council Member King to approve the Agenda with the above stated amendments. All in favor. Motion carried. VI. APPROVAL OF MINUTES 1. August 12, 2015 City Council Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Page 2 of 4 3 City of Centerville Council Meeting Minutes August 26,2015 Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the minutes of the August 12, 2015 City Council Meeting as presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville August 13, 2015 through August 26, 2015 Claims (Check #29661- 29677) &voided Check#29570 & (Check#29678-29683) &voided Check#29671 2. Centennial Lakes Police Department Claims through August 13, 2015 (Check #10485- 10508) 3. Centennial Fire District Claims through August 12, 2015 (Check#7052-7060) 4. Res. #15-OXX—Constitution Week 5. Res. #15-OXX—Domestic Violence Awareness Month 6. Res. #15-OXX — Authorizing Approving Modifications to Utility Billing Procedures for the City of Centerville Mayor Wilharber provided Council Members an opportunity to pull items from the Consent Agenda for additional discussion. Motion by Council Member Love, seconded by Council Member Paar, to approve the Consent Agenda as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. None. IX. NEW BUSINESS 1. Continuation of Lawn Mowing Services a. Dario Lawn Care—$17,400 b. A& L Sod—$30,950 C. Wenzel Maintenance— $35,880 Public Works Director Palzer stated that the City had received notice that its current lawn service, Goetz Landscaping, ceased operations on July 31, 2015. He stated that he received the above stated proposals for services to complete the growing season (October). He also stated that there was roughly an 18%increase in price comparison from the previous provider. Motion by Council Member Fehrenbacher seconded by Council Member Love to approve Dario Lawn Care in an amount not to exceed $17,400 to complete the remainder of the season. All in favor. Motion carried. 2. 2015 Thin Bituminous Overlay Project Final Payment — Valley Paving, Inc. - $220,052.75 Page 3 of 4 4 City of Centerville Council Meeting Minutes August 26,2015 Council Member King questioned whether there for overages on the project and Engineer Statz stated no. Engineer Statz stated that the city originally anticipated that the costs associated with this project would be approximately $328,000 and with diligent staff work, previous patching and streets being in better condition than anticipated, the city received work for $30/foot rather than the anticipated $50/foot. Council Member Love questioned the effects of the savings and Engineer Statz stated that anticipated future projects would remain on track. Motion by Council Member King, seconded by Council Member Fehrenbacher to approve the Final Payment Associated with the 2015 Thin Bituminous Overlay Proiect, Valley Paving, Inc.- $220,052.75 as presented.All in favor. Motion carried. X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS 1. Administrator Ericson Administrator Ericson stated that Council had received the latest draft of the newsletter and requested that it be reviewed. Administrator Ericson stated with the resolution that Council previously considered and passed, bringing the utility billing back in house would serve the residents well. Administrator Ericson also reported that there would be a post Fete des Lacs Festival meeting soon and Legal Counsel Glaser would be joining the Closed Executive Session via teleconference due to his hospitalization. 2. Council Public Works Director Palzer stated that the electrical upgrades to the Laurie LaMotte Memorial Park Pavilion have been completed and West Cedar Street was beginning to be paved by the City of Lino Lakes. Council Members were concerned that the paving of West Cedar Street had been discussed in the past but Council never motion to approve the expenditure of $10,000 or an agreement for maintenance of the roadway. Engineer Statz stated that $10,000 was very inexpensive for a joint effort with the City of Lino Lakes to complete this work and Administrator Ericson stated that he would research the item and update Council at their next meeting. XII. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher,to Adiourn the Regularly Scheduled Council Meeting of August 26, 2015 at 7:05 p.m. to a Scheduled Work Session. All in favor. Motion carried. Transcribed by City Staff Member Teresa Bender, City Clerk Page 4 of 4 5 CITY OF CENTERVILLE CITY COUNCIL CLOSED EXECUTIVE SESSION MEETING August 26,2015 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held a Closed Executive Session of August 12, 2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member Jeff Paar Y Council Member D. Love ABSENT: None STAFF: City Administrator Mike Ericson Engineer Mark Statz City Attorney Kurt Glaser(Via Telephone) I. CALL TO ORDER Mayor Wilharber called the meeting to order at 8:55 p.m. II. SHEEHY LITIGATION Confidential discussion took place. III. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher to Adiourn the Schedule Work Session at 9:05 p.m. All in favor. Motion carried. Transcribed by City Staff Member Mike Ericson, City Administrator 6 CITY OF CENTERVILLE 09/03/15 12:40 PM Page 1 Check Detail - SEPTEMBER 9, 2015 Check Date Check# Vender Name Comments Amount 9/3/2015 029684 POSTMASTER POSTAGE FOR JULY&AUG.2015 UT BILLS $136.81 9/3/2015 029684 POSTMASTER POSTAGE FOR JULY&AUG. 2015 UT BILLS $136.80 9/3/2015 029684 POSTMASTER POSTAGE FOR JULY&AUG.2015 UT BILLS $136.80 9/3/2015 029684 POSTMASTER POSTAGE FOR JULY&AUG.2015 UT BILLS $136.81 Check Nbr 029684 POSTMASTER $547.22 9/9/2015 029685 ALEX GILBERTSON REFUND 7167 PETERSON TRAIL-OVER PAYMENT Check Nbr 029685 ALEX GILBERTSON $75.20 9/9/2015 029686 BMI GROUP WRENCH EXT-WATER Check Nbr 029686 BMI GROUP $1.519.20 9/9/2015 029687 BURNET TITLE 1671 HUNTERS TRL-OVER PD FINAL BILL-#15-08448-CV Check Nbr 029687 BURNET TITLE $14.22 9/9/2015 029688 C&L EXCAVATING FINAL PYMT-2014 ROYAL MEADOWS WATERMAIN IMPROV- Check Nbr 029688 C&L EXCAVATING $5.000.00 9/9/2015 029689 CENTENNIAL LAKES POLICE DEPT 2015-SEPTEMBER-POLICE SERVICES Check Nbr 029689 CENTENNIAL LAKES POLICE DEPT $60.627.92 9/9/2015 029690 CITY OF CIRCLE PINES 2015 SEPT-POLICE BLDG PAYMENT $5,000.00 9/9/2015 029690 CITY OF CIRCLE PINES 2015 SEPT-POLICE BLDG PAYMENT $235.73 Check Nbr 029690 CITY OF CIRCLE PINES $5.235.73 9/9/2015 029691 CITY OF ROSEVILLE IT SERVICE-JT POWERS AGREEMENT $63.63 9/9/2015 029691 CITY OF ROSEVILLE PHONE SERVICE $91.48 9/9/2015 029691 CITY OF ROSEVILLE PHONE SERVICE $91.47 9/9/2015 029691 CITY OF ROSEVILLE IT SERVICE-JT POWERS AGREEMENT $63.62 Check Nbr 029691 CITY OF ROSEVILLE $310.20 9/9/2015 029692 COMMERCIAL PARTNERS TITLE,LLC TITLE SEARCH/ASSESSMENT SEARCH, EXAMINATION FEE- Check Nbr 029692 COMMERCIAL PARTNERS TITLE. LLC $785.00 9/9/2015 029693 CONNEXUS ENERGY 7100 20TH AVE N-TRAFSG-SERV THRU 8-21-15 $77.45 9/9/2015 029693 CONNEXUS ENERGY 7087 20TH AVE S-WATER TOWER-SERV THRU 8-17-15 $20.79 9/9/2015 029693 CONNEXUS ENERGY 6800 20TH AVE SCADA AVE-SERV THRU 8-18-15 $7.05 9/9/2015 029693 CONNEXUS ENERGY 6800 20TH AVE SCADA AVE-SERV THRU 8-18-15 $7.06 9/9/2015 029693 CONNEXUS ENERGY 6900 20TH AVE-LIFT STAT-SERV THRU 8-17-15 $61.62 9/9/2015 029693 CONNEXUS ENERGY STREET LIGHTS-SERV THRU 8-21-15 $107.45 Check Nbr 029693 CONNEXUS ENERGY $281.42 9/9/2015 029694 FASTDRY CARPET CLEANING CITY HALL CARPET CLEANING Check Nbr 029694 FASTDRY CARPET CLEANING $208.80 9/9/2015 029695 GOETZ LANDSCAPE&IRRIG. LAWN MOWING-PARKS-LESS DAMAGE TO TRAIL $3,253.95 9/9/2015 029695 GOETZ LANDSCAPE&IRRIG. TRAIL DAMAGE 42,169.30 1 Check Nbr 029695 GOETZ LANDSCAPE&IRRIG. $1,084.65 9/9/2015 029696 GOPHER STATE ONE CALL INC SERVICES THRU 8-2015 $92.08 9/9/2015 029696 GOPHER STATE ONE CALL INC SERVICES THRU 8-2015 $92.07 Check Nbr 029696 GOPHER STATE ONE CALL INC $184.15 9/9/2015 029697 HENNES,STEVEN 1847 PRAIRIE DR-OVER PAYMENT ON FINAL BILL Check Nbr 029697 HENNES. STEVEN $30.90 9/9/2015 029698 INTEGRA 2085 W CEDAR ST-SERV THRU 9-22-15 Check Nbr 029698 INTEGRA $38.20 9/9/2015 029699 INTERNATIONAL UNION OF OPERATI 2015-SEPTEMBER UNION DUES Check Nbr 029699 INTERNATIONAL UNION OF OPERATI $100.50 9/9/2015 029700 LEAGUE OF MN CITIES MEMBERSHIP DUES Check Nbr 029700 LEAGUE OF MN CITIES $4.124.00 9/9/2015 029701 LEAGUE OF MN CITIES* MAYOR T.WILHARBER MEMBERSHIP DUES Check Nbr 029701 LEAGUE OF MN CITIES* $30.00 9/9/2015 029702 MN DEPARTMENT OF HEALTH WATER TEST-3RD QTR 2015 Check Nbr 029702 MN DEPARTMENT OF HEALTH $1.936.62 9/9/2015 029703 ON SITE SANITATION 1874 REVIOR ST-ACORN PARK Check Nbr 029703 ON SITE SANITATION $48.09 9/9/2015 029704 PARTNERS TITLE OF NORTH SUBURB 1969 72 1/2 ST-OVER PYMT FINAL UT BILL#502819 s )r 029704 PARTNERS TITLE OF NORTH SUBURB $2.40 TOTAL CHECKS $82,184.42 VOIDED CHECK #29653 7 CENTENNIAL LAKES POLICE DEPT Check Register-Police GL without invoice numbers Page: 1 Check Issue Dates:8/14/2015-8/27/2015 Aug 27,2015 11:18AM Report Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 08/15 08/27/2015 10509 AMAZON BATTERIES 18.64 08/15 08/27/2015 10510 CONNEXUS ENERGY JULY ELECTRIC 2,522.66 08/15 08/27/2015 10511 DELL MARKETING L.P. 2 LAPTOPS 8,363.09 08/15 08/27/2015 10512 DELTA DENTAL ADD D.SPRENG EFT 7/15-ADDL FOR 244.05 08/15 08/27/2015 10513 DON'S CIRCLE SERVICE, INC VEH MTC&REPAIRS 1,575.20 08/15 08/27/2015 10514 KEEPRS, INC UNIFORMS 192.47 08/15 08/27/2015 10515 NEAL A.NOREN BLDG MTC HOURS 90.00 08/15 08/27/2015 10516 PURCHASE POWER INC POSTAGE 146.99 08/15 08/27/2015 10517 QUILL CORPORATION OFFICE SUPPLIES 224.40 08/15 08/27/2015 10518 SHRED-N-GO, INC SHREDDING SERVICE 40.00 08/15 08/27/2015 10519 SUN LIFE FINANCIAL SEPT LIFE/DISABILITY 104.14 08/15 08/27/2015 10520 SUPPLYWORKS TOWELS/TISSUE/LINERS 795.61 Grand Totals: 14,317.25 M =Manual Check,V=Void Check 8 CENTENNIAL FIRE DISTRICT Check Register-FIRE GL Page: 1 Check Issue Dates:8/13/2015-8/26/2015 Aug 27,2015 10:10AM port Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 08/15 08/19/2015 7061 130845 MSF TICKETS FEMA-STATE FAIR TICKETS 2,530.00 M 08/15 08/19/2015 7062 900032 SARAH J.NIZNIK FEMA-RETENTION BONUS 500.00 M 08/15 08/19/2015 7063 60010 FEMA FEMA-2011 AFG GRANT UNDIS 923.89 M 08/15 08/26/2015 7064 11565 ASPEN MILLS, INC UNIFORMS 402.00 08/15 08/26/2015 7065 20400 DAVID BRUDER BLUE HERON PARADE SUPPLI 495.27 08/15 08/26/2015 7066 30480 CENTENNIAL UTILITIES JULY UTILITIES STATION 1 346.35 08/15 08/26/2015 7067 30500 CENTURY LINK STATION 2 PHONE 58.27 08/15 08/26/2015 7068 31137 CONNEXUS ENERGY JUIY ELECTRIC STATION 1 423.62 08/15 08/26/2015 7069 90151 IMAGE PRINTING&GRAPHICS BUSINESS CARDS 115.43 08/15 08/26/2015 7070 120450 CITY OF LINO LAKES JULY REIMB-FEMA INSURANCE 32,499.51 08/15 08/26/2015 7071 120463 LINO LAKES PUBLIC SAFETY DI FEMA-EMPLOYEE EXAMS 3,846.00 08/15 08/26/2015 7072 131470 MUNICIPAL EMERGENCY SERV SALES TAX 609.72 08/15 08/26/2015 7073 160130 PERFORMANCE PLUS LLC FEMA-MEDICAL EXAMS 2,730.00 08/15 08/26/2015 7074 220200 VERIZON WIRELESS COMMUNICATIONS 106.22 08/15 08/26/2015 7075 220250 VIKING TROPHIES, INC OFFICE SUPPLY 14.27 08/15 08/26/2015 7076 900000 AHMED AL-BEHEARY FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7077 900002 CHRISTOPHER ALLEN FEMA-RENTENTION BONUS 500.00 08/15 08/26/2015 7078 900003 CORY BELISLE FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7079 900004 ELIZA A.BOO FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7080 900005 JANEL A. BOURBEAU FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7081 900006 KYLE P.COLD FEMA-RETENTION BONUS 500.00 4/15 08/26/2015 7082 900007 -RON DEHN FEMA-RETENTION BONUS 500.00 3/15 08/26/2015 7083 900008 JASON A. DEROSA FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7084 900009 KELLY LAFORCE FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7085 900010 ANDREW FILLMORE FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7086 900011 JOHN P. FLANDERS FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7087 900012 ANTHONY FONTAINE FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7088 900013 MARK J. HAGER FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7089 900014 NATHAN HAMMENT FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7090 900015 JUSTIN HANSEN FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7091 900016 BRYAN KALLSTROM FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7092 900017 MATTHEW R. HOULE FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7093 900018 MARK A. ISUM FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7094 900019 RAYMOND JUNGE FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7095 900021 KATE H. MCKAY FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7096 900022 STUART MEYER FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7097 900023 ALEXANDER MILLER FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7098 900024 VLADIMIR PANKO FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7099 900025 CALEB PESOLA FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7100 900026 BRYAN SCHACHTELE FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7101 900027 MEGHAN SIPPLE FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7102 900028 ALEXANDER E.SIVIGNY FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7103 900029 DYLAN VANAVERY FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7104 900030 CHRISTOPHER L.VOIGT FEMA-RETENTION BONUS 500.00 08/15 08/26/2015 7105 900031 DYLAN G.WICKS FEMA-RETENTION BONUS 500.00 Grand Totals: 60,600.55 M =Manual Check,V=Void Check 9 Centerville Special Event Permit Application—on Private Property 1. TITLE, PURPOS ,AND BRIEF DESCRIPTION OF EVENT: New Application: Renewal of or Change in Application: Has this event been held in the past? II Yes M No If so, when? CONTACT PERSON: 1 ci. 6 Ll'J a�' TELEPHONE: ( -7 q52)1 OR EMAIL: - I &C" 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you,the applicant,to apply for this special event permit on its/their behalf Applicant's Name: q L'Oe.(hox t Title: Owo e f Address: 'ISO k Mcg.r S* Mailing Address: Affiliation: Day Phone: G5\-5 OQ-C IPS Evening Phone: Emergency Phone: 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers, event promoters, financial underwriters,commercial sponsors, charitable agencies for whose benefit the event is being produced,the organization(s)in whose name the event is being advertised, and all others administratively, financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. Name: W409W `-may Organization/Business/Agency/Affiliation: Is this a non-profit organization? Yes No If you are making application under non-profit status,proof of non-profit status must be attached to this application Mailing Address: 1 )- S• - &S Day Phone: Evening Phone: Title and functions respon ibi I lity,with regard to the even Page 1 of 5 10 4. INSURANCE: Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. 5. AVAILABILITY OF FOOD, BEVERAGES AND/OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, includin the intended hours of the music, sound or noise: uf rtGZ` Will alcoholic beverages be served? Yes No If yes, describe what system will be use4 ensure t at alcoholic beverages wi 1 be consumed by persons 21 years and older: If a casino party, a dance, or live entertainment is part of your event, please describe: Please note that certain licensing may be required by City, County and State agencies, such as a Large Assembly License for gatherings over 1,000 people, some types of food handling licensing, Gambling License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensing is required prior to submitting this application. Attach all required licenses to this application. Will food and/or non-alcoholic beverages be served? Yes No If yes, describe the nature of the food (such as pre-packaged foods, hot dogs, pre-mixed soda, unpeeled fruit, taw meat , vegetables, fish or peeled and cut fruit.) 7 u1 l S I_f yes, you may need a permit from the Anoka County Department of Environmental Health. Please attach a copy of the permit to this application. Page 2 of 5 11 6. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up,operation, internal security and crowd control: C 'I'1 In ( W_S j Attach to this application a copy of your building permit(_) if you are installing any electrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as bleachers, scaffolding,a grandstand, stages or platforms. Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures);tents, air supported structures, canopies, or fabric shelters. 7. FEE STRUCTURE/EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: ho 8. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants/spectators or others that they m y participate ' th event heth -they make a donation or not: hc& r Signature of Individual Submitting Application: Date of Application: 46_ - -- ---- - - -- --- -- - -------- - - -- ---- -- -- - - - --- -- ---- - - --- -- - - - - - - -- - - - (Office Use Only) NAME AND TYPE OF EVENT: DAY, DATE AND TIME: 1. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and/or live entertainment. Page 3 of 5 12 List types or permits or licenses required: 2. Alcoholic beverages license and insurance required. 3. Peddlers. 4. Noise abatement. 5. Other provisions as may be required: 6. Final check has been made of application requirements. 7. Event is approved by City Council. 8. All required permits are issued and on file. 9. Application is complete. 10. Special conditions are attached. INSURANCE: Insurance coverage must be reviewed and approved by the City's insurance carrier. 1. Public liability insurance certificate naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and filed. 3. List other insurance certificates (ie: liquor liability) 2. POLICE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Traffic/safety street closures. 3. Appropriate barricades. (# Required) 4. Police personnel required/available. 5. Portable toilet facilities. (# Required) 6. First aid facilities. 7. Internal security and crowd control. 8. nighttime lighting. 9. Other provisions as may be required by this department. 3. FIRE DEPARTMENT Approved by: Signature Title Page 4 of 5 13 f Date: 1. Emergency vehicle access. 2. Use of fireworks,pyrotechnics,vehicle fuel, open flame. 3. Cooking facilities. 4. Occupancy and spacing of tables, enclosures. 5. Parade, floats. 6. Tents, air supported structures,canopies. 7. Other provisions as my be required by this department: 4. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: 1. Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Permit(s) attached. Structural Plan: 1. Plan check/inspection of any temporary or permanent structures, including bleachers, scaffolding, grandstand, reviewing stands, stages, or platforms. 2. Permit(s) attached. 3. Other provisions as may be required by this department: Page 5 of 5 14 MS Fundraiser Event Avengers See The End! Help US Find A Cure for MS! September 13th 2015 11 -3pm Event located at: Center Mart 1801 Main St. Centerville MN Activities at Our Event Food Trucks Silent Auction &3vr Dunk Tank Put someone in jail Guess the candy in the jars Dove Chocolate Discoveries Usborne Books & Pampered Chef Bouncy houses & Climbing Wall Come And Enjoy the FUN! Please call Staci at 608-738-9531 with any questions or to become involved. All volunteers and donations are welcome! National Multiple Sclerosis Society Proceeds will go to the MS Society/Upper Midwest Chapter. 15 do it yourself urs -un�ro�is�nc� National Multiple Sclerosis Society Dear Friend of the National MS Society: There are over 17,000 people living with MS in Minnesota,South Dakota, North Dakota and Iowa.Some need help obtaining wheelchairs, some are looking to connect with others living with the disease,and all of them are hoping to see the end of the disease forever. When they need help, many turn to the National Multiple Sclerosis Society Upper Midwest Chapter. Each year dedicated constituents raise money to support the National MS Society through Do It Yourself(DIY)fundraising events. DIY fundraising events are an exciting opportunity for people with a commitment to the MS movement to raise awareness and critical funds in new and creative ways. DIY fundraising events range from sporting tournaments to bal sales. Many events choose to include a silent auction in an effort to raise funds,while others depend on local businesse.. to provide in kind donations. Would you consider making a donation to assist this DIY fundraising event in raising critical dollars for those living with MS?We will be happy to provide our tax ID number and any corresponding tax documents necessary upon receipt of your donation. Thank you in advance for your generosity and support in helping the National Multiple Sclerosis Society and the 17,000 people living with MS in our chapter territory move closer to a world free of this disease. If you have any questions, please contact Amanda Baldwin at amanda.baldwin@nmss.org or 612-335-7966. Thank you for your consideration! Sincerely, Community Engagement Manager National Multiple Sclerosis Society Printed By Upper Midwest Chapter The UPS Store® rw n" WE Q PRINTING 2009 W.Broadway Ave#400 16 forest lake,MN 55025 651-464-3000 MINNESOTA+R +�ENUE October 7,2005 Deb Abarr National Multiple Sclerosis Society Minnesota Chapter 200 12Th Ave,So. Minneapolis,MN 55415-1255 Dear Ms Abur. Your application for exemption from the Minnesota sales tax as a nonprofit organization has been approved. Your organization's exempt status number is 24855. Your exempt status number should be entered on the enclosed Certificate of Exemption,Form ST3. A copy of a properly completed Certificate of Exemption must be given to each seller fiord whom you purchase,lease,or rent tangible personal property or services for your use in your nonprofit functions. This exemption does not apply to purchases of prepared food,soft drinks,candy,lodging,waste collection and disposal services,or to purchases or leases of motor vehicles,except motor vehicles that are used primarily to transport goods or people,other than employees,as part of the organization's charitable,religious,or educational functions are exempt.Qualifying motor vehicles include those defined in Minnesota Statutes,section 168.011, as a truck or bus,or a passenger automobile that is designed and used for carrying more than nine people. Your exempt status number may not be used by a building contractor to obtain exemption for materials purchased under a lump sum construction project covering both labor and materials for the construction, alteration,or repair of your building or other real property you own. If your sources of support,or the purposes,character,or method of operation change,you must let us know so we can consider the effect of the change on your status.Also,please inform us of all changes in your legal name or address. If your organization makes ongoing taxable retail sales,you are required to obtain a Minnesota Tax Identification number,and to collect and remit the sales tax.When you purchase items for resale,you should give your supplier a photocopy of your Form ST3,claiming the resale exemption. For more information on your exemption,or on the Minnesota sales tax,please write us at the address below, or,call us at(651)556-6837. Enclosure:Form ST3 Corporate and Sales Tax Division Phone:651-556-6837 Policy Services and Taxpayer Programs Fax:651-556-3102 Mail Station 6330 Minnesota Relay(TTY)711 St.Paul,MN 55146-6330 An equal opportunity employer 17 � I v1 C� 4� h� o I � � I MINNESOTA DEPARTMENT OF AGRICULTURE - MINNESOTA DEPARTMENT MEN OF AGRICULTURE RETAIL MOBILE FOOD HANDLER 625 ROBERT STREET NORTH,ST.PAUL,MINNESOTA 55155.2538 A PEACE OF CAKE LLC RETAIL MOBILE FOOD HANDLER 4361 VIVIAN AVE A PEACE OF CAKE LLC SHOREVIEW MN 55126 4361 VIVIAN AVE SHOREVIEW MN 55126 20166229 0511312015 0313112016 License Ca cries License Number Effective date Expiration date MOBILE FOOD UNIT A PEACE OF CAKE LLC 4361 VIVIAN AVE SHOREVIEW MN 55126 20166229 $77.00 0511312015 0313112016 License Number License Fee Paid Effective date Expiration date This license must be posted in a conspicuous place and is not transferable. 20166229 $77.00 0313112016 AG-00853 in accordance wdh the Awricons With Disabilities Act,an allemak tam of commu n5on a available License Number License Fee Paid Expiration date Upon re4urA 19 Teresa Bender From: James Coan <jcoan@clpdmn.com> Sent: Monday, August 24, 2015 4:52 PM To: Teresa Bender Subject: RE:This will be going before Council on August 26, 2015 Thanks Teresa, please consider this approved by us. Jim Coan From: Teresa Bender [mailto:TBenderCa)CENTERVILLEMN.com) Sent: Monday, August 24, 2015 10:57 AM To: James Coan 0coan@clpdmn.com); Dave Bruder(david.bruder@centennialfire.org); Paul Palzer Subject: This will be going before Council on August 26, 2015 Dear All: Please find the attached. Sincerely, 7,—,4, ri«/moi Teresa Bender City of Centerville City Clerk (651)429-3232 x 13 V.Iorl- tbender@centervillemn.com 1880 Main Street Centerville,MN 55038 http://ce me rvi l l e m n.c o rn This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.symanteccloud.com 1 20 T Centerville Special Event Permit Application—on Private Property 1. TITLE,PURPOS ,ANP B F DESCRIPTION OF EVENT: New Application: Renewal of or Change in Application: Has this event been held in the past? II Yes K No If so,when? CONTACT PERSON: �r G/' 6allah' TELEPHONE: ( 7*�g 953i OR EMAIL: 2. IDENTIFYING INFORMATION: Attach a written communication from the organization(s) in whose name the event will be advertised which authorizes you,the applicant,�to apply for this special event permit on itsMeir behalf. Applicant's Name: Title: vwrIchad- Address: ISO\ M<- �t Mailing Address: Affiliation: Day Phone: C_5%-61%1-CSS6 Evening Phone: Emergency Phone: 3. EVENT PRINCIPALS: Following, please list the names, addresses and telephone numbers of all the principals involved in any of the proposed special event. Include professional event organizers,event promoters,financial underwriters,commercial sponsors,charitable agencies for whose benefit the event is being produced,the organization(s) in whose name the event is being advertised,and all others administratively,financially and organizationally involved as principals in the production of the proposed special event. Make additional copies of the following as needed to include as of the principals involved in the proposed special event. f Name: ' / / 12� Organizati n/Bo�itsiness/Agency/Affiliation: Is this a non-profit organization? Yes No If you are making application under non-profit status,proof of non-profit status must be attached to this application Mailing Address: h J• �5 1� Day Phone: Evening Phone: Title and functions respo ibili with regard to the even e Yl e Page 1 of 5 21 4. INSURANCE: Attach to this application either an insurance policy or a certificate of insurance including the policy number, amount, and the provisions that the City of Centerville is included as an additional insured. (Please note that insurance requirements depend upon the risk level of the event. 5. AVAILABILITY OF FOOD,BEVERAGES AND/OR ENTERTAINMENT: If there will be music, sound amplification or any other noise impact, please describe, includin the intended hours of the music,sound or noise: _S Will alcoholic beverages be served? Yes No If yes,describe what system will be use4 ensure that alcoholic beverages wi 1 be consumed by persons 21 years and older: If a casino party,a dance,or live entertainment is part of your event,please describe: _ Please note that certain licensing may be required by City.County and State agencies,such as a Large Assembly License for gatherings over 1,000 people,some tunes of food handling licensing. Gambling License, Cabaret License, etc. It is your responsibility to check with the City Clerk or local authorities to determine what licensing is required prior to submitting this application. Attach all required licenses to this application. Will food and/or non-alcoholic beverages be served? Yes No If yes, describe the nature of the food (such as pre-packaged foods, hot dogs, pre-mixed soda, unpeelj��it,�w meat ,vegetables,fish or peeled and cut fruit.) If yes, you may need a permit from the Anoka County Department of Environmental Health. Please attach a copy of the permit to this application. Page 2 of 5 22 6. SECURITY AND SAFETY PROCEDURES: Describe your proposed procedures for set up,operation, internal security and crowd control: v 15 - C+►,rr1 Attach to this application a copy of your building permits) if you are i ii. , y e ectrical wiring on temporary or permanent basis and/or if you are building any temporary or permanent structures such as bleachers, scaffolding,a grandstand,stages or platforms. Attach a copy of your fire department permit(s) to this application if you will use parade floats; an open flame; fireworks or pyrotechnics; vehicle fuel; cooking facilities; enclosures (and tables within those closures); tents,air supported structures,canopies, or fabric shelters. 7. FEE STRUCTURE/EVENT CHARGES: If there is a fee or donation required as a condition of attendance or participation of this event, please describe the amounts to be collected from various categories of participants or spectators: V)f) 8. If a donation is requested on a purely voluntary basis, describe how you intend to inform participants/spectators or others that they m y participate ' th event heth ey make a donation or not: NA r Signature of Individual Submitting Application: Date of Application: �c 7� ------------- ---------------------------------------------------- -- (Office Use Only) NAME AND TYPE OF EVENT: DAY,DATE AND TIME: 1. LICENSING AND INSURANCE Approved by: Signature Title Date: 1. Dance and/or live entertainment. Page 3 of 5 23 List types or permits or licenses required: 2. Alcoholic beverages license and insurance required. 3. Peddlers. 4. Noise abatement. 5. Other provisions as may be required: 6. Final check has been made of application requirements. 7. Event is approved by City Council. 8. All required permits are issued and on file. 9. Application is complete. 10. Special conditions are attached. INSURANCE: Insurance coverage must be reviewed and approved by the City's insurance carrier. 1. Public liability insurance certificate naming City of Centerville and other public agencies additionally insured is required. 2. Hold harmless forms executed and filed. 3. List other insurance certificates(ie: liquor liability) 2. POLICE DEPARTMENT Approved by: Signature Title Date: 1. Emergency vehicle access. 2. Traffic/safety street closures. 3. Appropriate barricades. (# Required) 4. Police personnel required/available. 5. Portable toilet facilities. (# Required) 6. First aid facilities. 7. Internal security and crowd control. 8. nighttime lighting. 9. Other provisions as may be required by this department. 3. FIRE DEPARTMENT Approved by: D4-Ki Vw-4m Assistant Chief Signature Title Page 4 of 5 24 Date: 8-25-2015 L X Emergency vehicle access. 2. Use of fireworks,pyrotechnics,vehicle fuel, open flame. 3. X Cooking facilities. 4. Occupancy and spacing of tables,enclosures. 5. Parade,floats. 6. Tents,air supported structures,canopies. 7. Other provisions as my be required by this department: 4. BUILDING DEPARTMENT Approved by: Signature Title Date: Electrical: I. Plan check/inspection of any wiring installed on a temporary or permit basis. 2. Permit(s)attached. Structural Plan: 1. Plan check/inspection of any temporary or permanent structures, including bleachers,scaffolding,grandstand, reviewing stands,stages,or platforms. 2. Permit(s)attached. 3. Other provisions as may be required by this department: Page 5 of 5 25 Teresa Bender From: James Coan <jcoan@clpdmn.com> Sent: Monday, August 24, 2015 4:52 PM To: Teresa Bender Subject: RE:This will be going before Council on August 26, 2015 Thanks Teresa, please consider this approved by us. Jim Coan From: Teresa Bender [mailto:TBender(�i)CENTERVILLEMN.com] Sent: Monday, August 24, 2015 10:57 AM To: James Coan (jcoan@clpdmn.com); Dave Bruder(david.bruder@centennialfire.org); Paul Palzer Subject: This will be going before Council on August 26, 2015 Dear All: Please find the attached. Sincerely, n' Teresa Bender City of Centerville City Clerk (651)429-3232 x 13 VVork tbender@centervillemn,com IBM Main Street Centerville,MN 55038 http.*Hcentervillem n.com This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.sManteccloud.com 1 26 Mediation Services for Anoka County Creating Peaceful Solutions August 28, 2015 Mayor Tom Wilharber 1880 Main St Centerville, MN 55038 Dear Mayor Wilharber, As you prepare your 2016 budget I want to remind you of the valuable partnership we have for resolving disputes in your community and to ask for your continued support of Mediation Services. As the Executive Director, I'm excited about how our nonprofit organization works with our partner communities all across Anoka County. We love helping your dedicated public safety and city staffs solve conflicts that can, in a very cost-effective way, improve the quality of life in their communities. We'd like you to thank you for being a partner in 2015 and look forward to serving you in 2016 when we will be rolling out new services to partner communities! As you know, for over 28 years our 501 c (3)nonprofit organization has provided an alternative path for people to resolve conflicts without tying up valuable police, city, and legal resources. Whether it is a dispute between two neighbors over a lifestyle that results in too many calls to City Hall or to the Police Department; or a messy personal or family relationship needing help; or a barking dog that causes friction in a neighborhood—we can help. We have over 40 professionally trained mediators from all across Anoka County who volunteer their time and expertise to help our communities. They receive high marks for their work facilitating difficult and often emotional discussions, and play an important role in helping you make sure your community is a safe place to live, work and raise a family. The bottom line is we can't provide this service without your ongoing support. Our services are in part funded by cities through a `fee for service agreement amounting to only 11 cents per capita($417 for your community). As you know, our nonprofit has worked hard at raising money from grants and fundraisers and remains committed to keeping the city price the same for 2016 as it has been for many years. I've enclosed a brochure on our organization and the `Guide to Resolving Conflict' that we developed for use in partner communities. And don't forget to link from your city website to our ever-improving website (www.mediationservice.ora). Please feel free to call me if you have any questions or would like to talk about how we can help your community. Sincerely, Davelhi_o(�Iomay Executive Director Mediation Services for Anoka County is a community-focused 501(c)(3) nonprofit organization. Contributions are very much appreciated and are tax deductible to the fullest extent allowed by the law. 3200 Main Street, Suite 210 Coon Rapids, MN 55448 www.mediationservice.oro office: 763-422-887b 7fax: 763-422-0808 info@mediationservice.oLg iggilig Nill: ME 71-3711!1 _ '�'x"'�et"�''-Gds 8'� �.,l_,r�.:..,-'- w1i 1`71.3 -A �- Lia £'' _;•2.f�a'-�'�-�3hA.sY'&-n:.✓�_'^._, ate_ •.,. •• - - - _ - - - .f +s '- "- .����y-.e�r4 �`2a'�.' E-f 'X_l%�#�¢t�1_ ��..`�i"` '�';;<y M. STEP #1: PREPARE, gn • Have your emotions under control.Calm • Don't assume you know how the other person yourself and be prepared—or consider waiting i feels or why they did what they did. until you can get to that place. • Don't create a long list of problems—focus on • Prepare your description of the conflict in as one or two that are most important to you. small and specific way as possible. j • Be prepared to hear that you are also • Be prepared to respect the other person's contributing to the conflict in some way. response and openness to discussion. ACTION r�:,�'•,.r, �� .��''� - "i:. �-X '_=Y-s.', �e �fi€Y'`-. �_:`�`„<s-� _.:'�;rus,.:#'-� _ '=YrM�`f _fie—"_.s�.,_. -��1-,"`?.- - - • Pick a time whenou and the other person are likel I y P Y Dont discuss the reason you believe they do it to have a few minutes and the problem is not"hot". or their intentions ("You did that because..."). ' I 1 • Ask—"May I talk with you about something" j • Describe your feelings when the conflict I occurs,but don't act them out. • Describe your plan - "I would like to tell you about a problem I am having and then I would like to hear i • Don't communicate those feelings as how you see it." judgments or"you"statements ("You make me angry"),but instead as"I"statements ("I feel • Describe the conflict/problem as you experience it angry when this happens"). and why it is important to you. i • Don't jump to conclusions and solutions. • Invite the other person to explain how they see the i 'Ibis is a time for understanding both sides of situation and listen closely to their response. I the conflict. • Check your understanding of the other person by i I summarizing what you heard. 28 STEP #3: SOLWTION • Identify any areas where you both agree. • Don't give in or come to an agreement too ("Sounds like`x'is important to both of us.") quickly without careful thinking • Exchange ideas on actions that might help • Don't rehash the conflict without moving to the situation. ("How about if we tried`x"'?) solutions I • Look for actions that will work for both of • Don't blame one another you ("Would`x'work for you?") • Don't be disappointed if the discussion does • Keep the conversation focused on today and not lead to an agreement. Don't make the j the future,not the past. ("'Ibat's what I have problem worse by overreacting in frustration. done in the past,what would be helpful going forward?") i I • Propose solution(s) that meet your interests and theirs. STEP #4: AfGTREEMENT �,.�.'s�i,:r,`s,�••�.,•g%,as sy�"�,;,a�;u %�w�_ �.,,,,a:,;: �`?�•r. ;^=k�-.���eg� a,-'�`�,�µ'k`{' _ �-•--_�P-.;: .;-: e H-e.:;,. _ �:p��e,�.M: __ - _ 68 ,S? +M"-,;R �- _.5r�r �>$z �?: ,- -ws - aS' _ _ _ _ '•F•' �,�t�^„`*f�.. 6:�, h:�� +' -� s :- Y�.�Y-'Uv :::,.�"s4'�• ei��:'�"'-e$ ,��'";- - fM� v�'{ - -:.1.' :� - a} � - -_,ro.Sr_ 3,a��:.=r'., •°. �:,;5.,�'.�, '� i-•�`7.=��- - ��$i'�..ia��� 'i`2';.� '�'fis e.L-. 3 T 'ice' 4' - • Check to be sure you are in agreement about who • Remember to hold up your end of the will do what and by when. agreement. •'Ihank the other person for their willingness to •Watch for opportunities to recognize when listen to you and work with you. the other person follows up as agreed. L MEDIATION SERVICES for Anoka County is a community-focused 501(c)(3) nonprofit organization. Contributions are very much appreciated and are tax deductible to the fullest extent allowed by the law. We help people work through and resolve their disputes. 3200 Main Street NW, Suite 210,Coon Rapids,MN 55448 www.mediationservice.org everything that is faced can be changed, but nothing •d Autl)orjaines Baldwin ©Mediation Servicel9r Anoka County,2015 PEOPLE WE CAN HELP: MINIM!� Neighbors • Landlords &Tenants Employers&Employees Senior Issues Family Issues Schools Bullying Consumers Businesses � M Co-parenting issues after divorce Mediation helps people resolve (we also serve never married parents) conflicts so they can move Issues such as: schedules,transportation, forward in their lives. holidays,extracurricular activities,ect. We cannot help with child support,child custody,and divorce W MV I u MEDIATION SERVICES ' ick Mediators assist parties to for Anoka County Confidential resolve their small claims is a community-focused 501(c)(3) nonprofit disputes in Anoka County and organization.We help people resolve conflicts. v Convenient Isanti Coun Courts tY Contributions are very much appreciated and are tax -I deductible to the fullest extent allowed by the law. V Self—Determined ® r (parties determine their own outcome) 3200 Main Street NW, Suite 210 and A collaborative program with the Coon Rapids,MN 55448 Anoka County Attorney's Office infoC+�mediationservice.org � Cost-Effective offering victim and offender www.mediationservice.org (mediation saves parties money) mediation. office: 763-422-8878 ® fax: 763-422-0808 (S'rr" w� wwmediationservice.org Peaceful Alternatives Class (PAC) helps youth learn about other ways TS infoC�mediationservice.org office: 763-422-8878 to ' with conflict and how to 0 DS hu difficult situations better. ' Mediation is the voluntary, g R ,non-bindin process used to settle disputes.Parties involved in a dispute meet with trained, After several calls to an on-going dispute neutral mediators. 1.Go to www.mediationservice.org and click between a new,young homeowner and his more established neighbors,the responding W � ' '' FIN Q I "Get Help".Choose the mediation type you police officer referred the case to Mediation need and fill out the online form so we can get ! Services for Anoka County. Mediators are volunteers from the started (or call us at 763-422-8878). Both neighbors agreed to the mediation. community who are trained according to Minnesota State Statutes.They listen to both 2.We contact the other party,initially by letter, The young homeowner felt that he should be sides,maintain order and make sure all explaining the mediation process and asking able to enjoy backyard bonfire parties with i opinions are aired.The mediators do not them to participate. his friends after a hard week of work and that decide who is right or wrong.They only assist i he did not like his neighbors always calling the parties in reaching their own agreement. the police.His neighbor responded,in a safe ® 3.Once both parties agree to participate with face-to-face setting,that he did not mind the i an open mind to identifying solutions,a bonfires but diddt appreciate how loud the ! mediation is scheduled at a convenient time in parties got,especially in the evening hours. Anyone who lives in Anoka County can use our neutral space. w our services.We provide mediation to everyone; With guidance and helpof the our individuals,families,neighbors,government 1 agencies,businesses churches and community 4.At the mediation,the mediators guide the experienced,neutral mediators,the two $e tY neighbors came up with an agreement. groups. I two parties as they work to: ?he young homeowner would let his neighbor • clarify issues and concerns j • discuss differences know when he was going to have a party and would move the party inside after Ilpm.His • generate options for settling the neighbor agreed that he would talk to the rest of There is only a cost for our Shared Parenting disagreement the nei hbors about their new agreement and Program which is split between both parties. g gr • develope a solution that is that i the parties ever of too loud again the A sliding fee scale is available for those who f yp g g y qualify.Contact us for details. acceptable to both parties would talk to the young homeowner directly before calling the police. All other mediations are free. 5.If a solution is reached, the terms of the agreement are written b the mediators.Copies Both men had come in very upset with each g Y P other but they left with a mutually agreeable are only given to the parties and not shared •Divorce ediations solution to their conflict.Even better,when • Child support matters with anyone else. leaving the mediation they talked about how • Changing the legal custody of a child each of them had a fishing boat ithe • Cases involving violence or abuse For more information about our programs go driveway.They discovered they shared red a • Cases in which at least one party refuses to to www.mediationservice.org and click on passion,and agreed to go fishing together on participate in mediation with an open mind "Services„or call us at 763-422-8878. their favorite lake.i towards finding solutions. CITY OF CENTERVILLE Res.#15- A RESOLUTION AUTHORIZING THE ACQUISITION OF TAX FORFEITURE LAND (PIN#R23-31-22-34-0026, OUTLOT A,PHEASANT MARSH 1sT ADD PER MN STATUTE 282.01 SUBD. 1A (E) & PIN#R23-31-22-34-0056,OUTLOT A, PHEASANT MARSH 2"D ADD) PER MN STATUTE 282.01 SUBD. 1A (B) WHEREAS,the City Council of the City of Centerville adopted Res. #13-029 on December 11, 2013 which approved the County of Anoka's classification and sale of said parcel (PIN#R23-31- 22-34-0026), Outlot A, Pheasant Marsh 1St Add; and WHEREAS, at that time expressed interest in obtaining this parcel for road right-of-way purposes subject to MN Statute 282.01 Subd. la(e); and WHEREAS, the City Council of the City of Centerville adopted Res. 15-005 on January 14, 2015 which approved the County of Anoka's classification and sale of said parcel (PIN #x23-31- 22-34-0056), Outlot A, Pheasant Marsh 2nd Add; and WHEREAS, at that time City Council also discussed its desire to acquire this parcel and a letter dated January 27, 2015 also expressed the City's interest. The City desires to acquire the parcel due to municipal services (12" watermain, 18" sanitary sewermain, and sanitary forcemain) located underneath the earth on this parcel allowing access/servicing and additionally provides the municipality with access to service an abutting drainage ditch along the rear parcels of two homes on Tourville Circle subject to MN Statute 282.01 Subd. la(b); and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE,MINNESOTA: 1. Anoka County Board of Commissioners consider this resolution and grant the City's request to acquire these two (2)parcels per the above referenced Statutes. 2. City Staff is directed to work in conjunction with their Staff for these acquisitions and has the authority to release up to $500 to acquire both parcels. Adopted by the Council this 9t'' day of September, 2015. Tom Wilharber, Mayor Attest: Teresa Bender, City Clerk 32 Teresa Bender •om: Statz, Mark <Mark.Statz@stantec.com> ,ent: Thursday,September 03, 2015 2:57 PM To: Teresa Bender Cc: Kris Sweeney; Mike Ericson; Greg Burmeister Subject: C&L Contract- Royal Meadows Teresa, We have reviewed the IC-134 forms and lien waivers submitted by C&L Excavating. They appear to be in order. Mr. Burmeister has confirmed that punch list items have been completed on the project. You should release the remaining retainage. The project can be considered closed out. Thanks. Mark R. Siat7, PE Associate Stantec Phone: (651) 604-4709 Cell: (651) 775-5126 Mark.Statz@stantec.com x The content of this email is the confidential property of Stantec and should not be copied,modified,retransmitted,or used for any purpose except with Stantec's written authorization.If you are not the intended recipient,please delete all copies and notify us immediately. 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For more information please visit http://www.syManteccloud.com 1 33 Owner: City of Centerville,1880 Main St.,Centerville,MN 55038 Date: December 2,2014 Stantac For Period: 10/17/2014 to 11/2/2014 Request No: 3/FINAL Contractor: C&L Excovoting,Inc.,7030 Ridgewood Rd.,St.Joseph,MN 56374 CONTRACTOR'S REQUEST FOR PAYMENT 2014 ROYAL MEADOWS WATERMAIN IMPROVEMENTS(LABOR BID) STANTEC PROJECT NO.193W2483(LABOR) q0 l va_s D b �o i ' SUMMARY 1 Original Contract Amount $ 297,601.80 2 Change Order-Addition $ 148,662.00 3 Change Order-Deduction $ 0.00 4 Revised Conlract Amount $ 446,263.80 5 Value Completed to Date $ 427,866.60 6 Material on Hand $ 0.00 7 Amount Earned $ 427,866.60 8 Less Retainage 0% $ 0.00 9 Subtotal $ 427,866.60 10 Less Amount Paid Previously $ 348,203.96 11 Liquidated damages- $ 0 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 3/FINAL $ 79,6 4 �Z)Dl dJ Recommended for Approval by: STANTEC Approved by Contractor. Approved by Owner. CLL EXCAVATING,INC. CITY OF CEt"VILLE Specified Contract Completion Date: Date: i 19�lFNAL Ubor�m 34 5 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date PART 1:ROYAL MEADOWS WATERMAIN IMPROVEMENTS(LABOR) 1 MOBILIZATION LS 1 11000.00 1 $11,000.00 2 TRAFFIC CONTROL LS 1 5000.00 1 $5,000.00 3 CLEAR AND GRUB EA 4 350.00 1 1 $350.00 4 FURNISH AND INSTALL FILTER LOG TYPE STRAW BIOROLL LF 1000 3.50 15 $52.50 5 TEMPORARY MAILBOXES EA 2 75.00 $0.00 6 REMOVE BITUMINOUS PAVEMENT SY 480 6.00 318 $1,908.00 7 REMOVE CONCRETE CURB AND GUTTER LF 170 7.00 25 $175.00 8 REMOVE GRAVEL DRIVEWAY SY 25 24.00 15 $36000 9 REMOVE AND REPLACE RETAINING WALL LS 1 1500.00 $0.00 10 SALVAGE AND REINSTALL SIGN EA 5 175.00 1 1 $175.00 11 SAWING BITUMINOUS PAVEMENT LF 570 350 487 $1,704.50 12 CONNECT TO EXISTING 10"WATER MAIN EA 1 7500.00 1 $7,500.00 13 CONNECT TO EXISTING 6"WATER MAIN EA 2 750000 1 $7,50000 14 INSTALL 6"GATE VALVE AND BOX EA 4 125000 4 $5,00000 15 DIRECTIONALLY DRILL 6"HDPE WATER MAIN LF 1796 3600 1803 $64,908.00 16 INSTALL HYDRANT WITH VALVE EA 4 1300.00 5 $6,500.00 17 INSTALL DUCTILE IRON FITTINGS LB 700 4.50 19 1236 $5,562.00 18 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE HOME EA 28 75000 35 35 $26,250.00 19 INSTALL 1"CORPORATION STOP WITH 6"SADDLE EA 33 250.00 2 35 $8,750.00 20 INSTALL 1"CURB STOP AND BOX EA 33 250.00 2 35 $8,750.00 21 INSTALL 1"HDPE WATER SERVICE-MAIN TO CURB STOP LF 1340 12.00 1215 $14,580.00 22 INSTALL 1"HDPE WATER SERVICE DIRECTIONAL DRILLED-CURB STOP TO HOME LF 1380 25.00 1589 $39,725.00 23 INSTALL TRACER WIRE LF 4926 0.80 3392 $2,713.60 24 FURNISH AND INSTALL 4"PERFORATED POLYETHYLENE DRAINTILE PIPE WITH SOCK WRAP LF 50 15.00 $000 25 FURNISH AND INSTALL AGGREGATE BASE,CLASS 5-STREET PATCHING TN 300 24.00 284 284 $6,816.00 26 FURNISH AND INSTALL AGGREGATE DRIVEWAY,CLASS 5- DRIVEWAY REPAIR TN 12 5000 10 10 $500.00 27 FURNISH AND INSTALL TYPE SPNWB330E NON WEARING COURSE MIXTURE(B) -STREET PATCHING TN 70 105.00 41 41 $4,305.00 28 FURNISH AND INSTALL TYPE SPWEB340E WEARING COURSE MIXTURE (B)-STREET PATCHING TN 60 116.00 30 30 $3,480.00 29 FURNISH AND INSTALL BITUMINOUS MATERIAL FOR TACK COAT GAL 31 5.00 30 30 $15000 30 FURNISH AND INSTALL SURMOUNTABLE CONCRETE CURB AND GUTTER LF 55 29.00 25 $725.00 31 FURNISH AND INSTALL B618 CONCRETE CURB AND GUTTER LF 115 33.00 $0.00 32 ADJUST MH CASTING EA 1 400.00 $0.00 33 FURNISH AND INSTALL TOPSOIL BORROW(LV) CY 610 2200 520 520 $11,440.00 w 34 FURNISH AND INSTALL SODDING,LAWN TYPE SY 2870 5.50 2242 $12,331 00 35 FURNISH AND INSTALL CATCH BASIN PROTECTION EA 5 22500 5 $1,125.00 36 STREET SWEEPER(PICKUP BROOM W/OPERATOR) HR 10 11500 16.5 27 $3,10500 TOTAL PART 1:ROYAL MEADOWS WATERMAIN IMPROVEMENTS(LABOR) $262,44060 PART 2:OFF-PROJECT SERVICES(LABOR) 37 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE HOME EA 3 1000.00 7 7 $7,000.00 38 INSTALL 1"HDPE WATER SERVICE DIRECTIONAL DRILLED-CURB STOP LF 250 3000 9 455 $13,65000 39 CONNECT TO EXISTING CURB STOP EA 3 1400.00 7 $9,800.00 TOTAL PART 2 OFF-PROJECT SERVICES(LABOR) $30,450.00 CHANGE ORDER NO.1 1 MANHOLE ADJUSTMENT(2014 OVERLAY) EA 10 500.00 2 $1,000.00 2 CATCHBASIN ADJUSTMENT(2014 OVERLAY) EA 24 1200.00 24 $28,800.00 3 VALVE BOX ADJUSTMENT(2 EACH) (2014 OVERLAY) EA 16 450.00 15 $6,75000 4 RECONSTRUCT STORM SEWER PER ABOVE DESCRIPTION LS 1 12000.00 1 $12,000.00 5 REMOVE AND REPLACE CONCRETE CURB AND GUTTER(2014 OVERLAY) LF 1065 30.00 665 $19,950.00 TOTAL CHANGE ORDER NO. 1 $68,500.00 193802483RFP3FINAL Labor xlsm 35 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date CHANGE ORDER NO.2 1 CONNECT WATER SERVICE TO EXISTING PLUMBING INSIDE HOME EA 9 1000.00 9 9 $9,000.00 2 INSTALL 1"HDPE WATER SERVICE DIRECTIONAL DRILLED-CURB STOP LF 856 52.00 863 $44,876.00 3 CONNECT TO EXISTING CURB STOP EA 10 1400.00 9 $12,600.00 TOTAL CHANGE ORDER NO. 2: $66,476.00 TOTAL PART 1:ROYAL MEADOWS WATERMAIN IMPROVEMENTS(LABOR) $262,44060 TOTAL PART 2:OFF-PROJECT SERVICES(LABOR) $30,450.00 TOTAL CHANGE ORDER NO. 1 $68,500.00 TOTAL CHANGE ORDER NO 2 $66,476.00 TOTAL WORK COMPLETED TO DATE $427,866.60 193802483RFP3FINAL Labor x1am 36 PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE STANTEC PROJECT NO. 193802483 (LABOR) CONTRACTOR C&L EXCAVATING, INC. CHANGE ORDERS No. Date Description Amount 1 8/20/2014 This Change Order provides for additional work on $80,150.00 this project.See Change Order. 2 9/3/2014 This Change Order provides for additional work on $68,512.00 this project.See Change Order. Total Change Orders $148,662.00 PAYMENT SUMMARY No. From To Payment Retainage Completed 1 07/01/2014 08/21/2014 178,265.66 6,943.64 185,209.30 2 08/22/2014 10/16/2014 169,938.30 6,943.64 355,147.60 3/FINAL 10/17/2014 12/02/2014 79,662.64 427,866.60 Material on Hand Total Payment to Date $427,866.60 Original Contract $297,601.80 Retainage Pay No. 3/FINAL Change Orders $148,662.00 Total Amount Earned $427,866.60 Revised Contract $446,263.80 193802483RFP3FINAL Labor xlsm 37 929585843 CONSENT OF SURETY OWNER TO FINAL PAYMENT ARCFIr]FECT CONTRACTOR AIA Docitinew 6707 st'xEIY (Instructions On rcversc side) OTHER TO OWNER: ARCHITECT'S PROJECT NO.: AdIfy o f IrnferviIIe 1880 Main St CONTRACT FOR Royal Meadows Water Main Centerville, MN 55038 PROIECT: CONTRACTDATED: April 4, 2014 (,\'rUrtc ratr(elttrlrt•u r 2014 Royal Meadows Water Main, City of Centerville In accordance with the pn wimons of the Contract hemeen the Owner and the Cunt acto r as indicated aline,the rIII 4'rt#tante curd,abbe„o/Sim-11 r Western Surety Company 333 S Wabash Ave, 41 st Floor Chicago, IL 60604 SCREIY on txxul of Ibrwt aurae uud nddrvw uJ(lura,nelnr I C& L Excavating, Inc. 7939 Ridgewood Road St. Joseph, MN 56374 CONTRACTOx, hereby approves of the final payment to the Cunaa(tur,an(1 agree,that final payment ur the Cuntrtcan-,h•(II nut rehete the Suret\ of anv of,t,ohligatlon,to rlrr.e•ry uuruc<unl rufrb e�. "1011 IWI-1 City of Centerville 1880 Main St Centerville, MN 55038 01,VNER, as set forth in said Surety',bond IN u't,NESS�ti HF.REOE,the Surer h.(,Itrrrunu r,et t,h.uxl c m tht,(late December 3, 2014 (I)Iw#t+rr 11,111)I{IN,tiro,!/!,polurr ed ht/Jt•,Darter a r!ur read t rue 1 Western Sur om any t, wh,. (VGrur rar•„J erUtlur _,K(ro/nr•u•...rgtrr Attest. Erin Pohlman t Seal t N h urlcrl umnc ural uNrr CAUTION: You should sign an original AIA dol (:,,tent that has this rratrtt(:>n ;,�;ttitc-a It, rea. An i original assurer that changes will not be obscured as may occut WhC-1: dOCUrt,ents arty tvptodtic!�-d See Instruction Sheet for Limited License for Reproduction of this docurnent. AIA DOCUMENT 6707•(ONSENT t 1-St HIM 1O 1'INAI P-N)AII.N't• 199-4 I:nl I lu\• Ota ule)9a•"INF AM[-'RICAN INtinll'1'F OF AR(HIl'F( I1,I-ii NFVU 1(1RK AVENI I MX UA,H IN(IO\ I/( _'tKNNr-i_'e).'.•WARNING:Unlicensed photocopying violates U.S.copy- 6707-1994 light laws end will subject the viotmor to Ie9al prosecution. 38 SURETY STATE OF MINNESOTA } 7UNTY OF STEARNS } 1,Terri H.B.Krahnke,Notary Public of Mille Lacs County,in the State of Minnesota do hereby certify that Erin Pohlman,Attorney-in-Fact,of the Western Surety Company,who is personally known to me to be the same person whose name is subscribed to the foregoing instrument,appeared before me this day in person,and acknowledged that he/she signed,sealed and delivered said instrument,for and on behalf of the Western Suretv Company,for the uses and purposes therein set forth. Given under my hand and notarial seal at my offs gSt Cloud in said C unty, is 3 December,2014. Notary Public s�_�. TEARI kiELEN 6117NER KRAHNKE "'�' Nota Public-Minnesota My Commission E�ires Jan 31,2017 39 Western Surety Company POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents,That WESTERN SURETY COMPANY,a South Dakota corporation,is a duly organized and existing corporation having its principal office in the City of Sioux Falls,and State of South Dakota,and that it does by virtue of the signature and seal herein affixed hereby make,constitute and appoint John S Delinsky, De Ette J Wurm, Debra M Bledsoe, Brenda S Klimstra, Deborah J Hoen, Gretchen O'Brien,Erin Pohlman, Individually of Saint Cloud,MN,its true and lawful Attorney(s)-m-Fact with full power and authority hereby conferred to sign,seal and execute for and on its behalf bonds,undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said Attorney,pursuant to the authority hereby given,are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By-Law printed on the reverse hereof,duly adopted,as indicated,by the shareholders of the corporation. In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Vice President and its corporate seal to be hereto affixed on this 27th day of May,2014. WESTERN SURETY COMPANY +�Suacty`w•,, ti:Q,POgq'�:3 S y f �`• E A !' cep` 202, w�h0nµ aul T.Bruflat,Vice President State of South Dakota l J7 County of Minnehaha ss On this 27th day of May,2014,before me personally came Paul T.Bruflat,to me known,who,being by me duly sworn,did depose and say: that he resides in the City of Sioux Falls,State of South Dakota;that he is the Vice President of WESTERN SURETY COMPANY described in and which executed the above instrument;that he knows the seal of said corporation;that the seal affixed to the said instrument is such corporate seal;that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority,and acknowledges same to be the act and deed of said corporation. My commission expires a"""""""" ""'' "'°""""'+ i J.MOHR S ^ NOTARY PUBLIC ^ r June 23,2015 d SEAL SOUTH DAKOTA 3%�_L f J Mohr,Notary Public CERTIFICATE I,L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney heremabove set forth is still in force,and further certify that the By-Law of the corporation printed on the reverse hereof is still in force In testimony whereof I have hereunto subscribed my name and affixed the seal of the said corporation this . day of "fd/� XC�14 WESTERN SURETY COMPANY .•opP017 it uaxw L.Nelson,Assistant Secretary Form F4280-7-2012 40 RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co-partnerships 2. It is important that ALL the blanks be completed and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials,ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) _As partial payment for labor, skill, and material furnished or to be furnished 2) _X_As payment for all labor, skill, and material furnished or to be furnished (Except the sum of $79,662.64retention and final) 3) As full payment for all labor, skill, and material furnished or to be furnished to the following described real property: (legal description, street address, or project name) Centerville 2014 Royal Meadows Watermain Improvements And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor, skill or material furnished to said real Document 1 property(only for the amount paid in box 1 is checked, and except for retain age shown in Box 2 is checked)The undersigned affirms that all material furnished by the undersigned has been paid for,and all subcontractors employed by the undersigned have been paid in full Company Name: C&L Excavating, Inc Date: a 5 11S Officer/Owner Signature PRINT NAME "K,,+ L kg- 41 8/25/2015 https://www.mndor.state.mn.us/tpleservices/ /Retrieve/0/b-/JAkKXB13RtPHCnDKoJCBpA ?FILE=Print2 MINNESOTA- REVENUE Contractor Affidavit Submitted Thank you,your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: 0-261-986-176 Submitted Date and Time. 25-Aug-2015 9.49:48 AM Legal Name: C&L EXCAVATING INC Federal Employer ID- 41-1915334 User Who Submitted: blackdirtl Type of Request Submitted: Contractor Affidavit Affidavit Summary Affidavit Number: 44875776 Minnesota ID: 3881660 Project Owner. CITY OF CENTERVILLE Project Number: 20141412 Project Begin Date. 01-Apr-2014 Project End Date 01-Jan-2015 Project Location. CENTERVILLE MN Protect Amount: $446,263.80 Subcontractor Summary Name ID Affidavit Number EJ MAYERS 6130608 694566912 LESTERS WATER WORKS 9553879 982204416 HUGO PLUMBING 4974746 233259008 DOWN RITE BORING 5428424 1188134912 CENTRAL LANDSCAPING 7663076 361840640 Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance,contact our Withholding Tax Division at 651-282-9999,(toll-free)800-657-3594,or(email) Wiithholding.tax@state.mn.us.Business hours are 8.00 a.m.-4:30 p.m.Monday-Friday. Please print this confirmation page for your records using the print or save functionality built into your browser https://www.mndor.state.mn.usttp/eservices/ /Retrieve/O/b-/JAkKXB13RtPHCnDK42BpA ?FILE- 1/1 Beth Lahr 'm: Deb - Lesters Water Works <deb@lesterswaterworks.com> _nt: Friday, May 15, 2015 10:03 AM To: Beth Lahr Subject: FW:Your Recent Contractor Affidavit Request From: MN Revenue e-Services [mailto:eservices.mdor@state.mn.us] Sent: Friday, May 15, 2015 10:02 AM To:deb@lesterswaterworks.com Subject:Your Recent Contractor Affidavit Request This email is an automated notification and is unable to receive replies. Contractor Affidavit Submitted Thank you,your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: 0-104-862-592 Submitted Date and Time: 15-May-2015 10:01:50 AM '.egal Name: LESTERS WATER WORKS LLC ederal Employer ID: 26-2859120 User Who Submitted: Lesters Water Works Type of Request Submitted: Contractor Affidavit Affidavit Summary Affidavit Number: 982204416 Account Number: 9553879 Project Owner: CITY OF CENTERVILLE Project Number 2014.1412 Project Begin Date: 22-Sep-2014 Project End Date. 23-Sep-2014 Project Location: CDBG CENTERVILLE Project Amount: $21,136.00 Subcontractors: No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free)800-657-3594, or(email) Withholding tax((&state mn.us. Business hours are 8:00 a.m.-4:30 p.m. Monday- Friday. How to View and Print this Request You can see copies of your requests by going to the History Tab. .s message and any attachments are solely for the intended recipient and may contain nonpublic/private data. If you are not the intended recipient,any disclosure, copying, use, or distribution of the information included in this message and any attachments is 1 43 RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co-partnerships 2. It is important that ALL the blanks be completed and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials,ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) _As partial payment for labor,skill,and material furnished or to be furnished 2) _As payment for all labor,skill,and material furnished or to be furnished (Except the sum of$ retention) 3) _X_As full payment for all labor,skill,and material furnished or to be furnished to the following described real property: (legal description,street address,or project name) 2014 Centerville MN Pd in full$21,136.00 And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor,skill or material furnished to said real Document 1 property(only for the amount paid in box 1 is checked,and except for retain age shown in Box 2 is checked)The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full Company Name: Lesters Water Works Date: P .'a3 1 �i'L4 Officer/Owner S;ig�na`ture PRINT NAME 44 Beth Lahr 1m: Hugo Plumbing <hugoplumbing@frontiernet.net> int: Friday, May 15, 2015 11:33 AM To: Beth Lahr Subject: FW:Your Recent Contractor Affidavit Request Hi Beth, Here is the IC134 confirmation you requested. I will send the lien waiver over shortly. Please let me know if you don't get it. Thank you and have a great weekend! Sue Thill Hugo Plumbing& Pump Service, Inc. From: MN Revenue e-Services [mailto:eservices.mdor@state.mn.us] Sent: Friday, May 15, 2015 11:29 AM To: hugoplumbing@frontiernet.net Subject:Your Recent Contractor Affidavit Request This email is an automated notification and is unable to receive replies contractor Affidavit Submitted Thank you, your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: 0-082-764-672 Submitted Date and Time: 15-May-2015 11:28:16 AM Legal Name: HUGO PLUMBING& PUMP SERVICE INC Federal Employer ID: 41-1981517 User Who Submitted: Hugo Plumbing Type of Request Submitted: Contractor Affidavit Affidavit Summary Affidavit Number: 233259008 Account Number: 4974746 Project Owner: CITY OF CENTERVILLE Project Number: 2012014.1412 Project Begin Date: 01-May-2014 Project End Date. 30-Jun-2014 Project Location: CENTERVILLE Project Amount: $21,700.00 Subcontractors: No Subcontractors portant Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us i 45 RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporamns and by partners in co-partnerships 2. It is important that ALL the blanks be completed and the AMOUNT PAID BE SHO':N 3. A receipt similar to this or legal waiver of lien rights will be required for all plus Lm� , heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) _As partial payment for labor, skill, and material furnished or to be furnishes{ 2) _X_As payment for all labor, skill,and material furnished or to be furnished (Except the sum of$1,085.00 retention) 3) YAs full payment for all labor,skill,and material furnished or to be furnished to the following described real property:(legal description, street address,or project name) Contract#2014.1412 Centerville MN And for the value received herby waives all rights acquired by the undersigned to file cif record mechanic's liens against said real property for labor,skill or material furnishpd to�,s:d real Document 1 property(only for the amount paid in box 1 is checked,and except for retain age shown in Box 2 is checked)The undersigned affirms that all material furnish:(I r)y i he undersigned has been paid for,and all subcontractors employed by the undersikne l have been paid in full Company Name: Hugo Plumbing Date- �,- I S I +5 ._ _ — , Officer/Owner SignaWre --- PRINT NAME 11i" 46 https:/lwww inndor.state.mn.us/tp/&services/ /Retrieve/0/b-/NXMFq... b o--,rL Q iie- Contractor Affidavit Submitted Thank you,your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number: 2-051-334-528 Submitted Date and Time. 10-Dec-2014 8:52:38 PM Legal Name: DOWN RITE BORING INC Federal Employer ID: 41-2007881 User Who Submitted- dsahlstrom Type of Request Submitted: Contractor Affidavit Affidavit Summary Affidavit Number: 1188134912 Account Number: 5428424 Project Owner: CITY OF CENTERVILLE Project Number: 00 Project Begin Date: 11-Aug-2014 Project End Date: 07-Sep-2014 Project Location: CENTERVILLE Project Amount: $61,360.00 Subcontractors: No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance, contact our Withholding Tax Division at(Metro Area)651-282-9999, (Greater Minnesota)800-657-3594, (TTY Users)Call 711 for Minnesota Relay, or(email) Withholding.tax@state.mn.us.Business hours are 8:00 a.m. -4:30 p.m. Monday-Friday. How to View and Print this Request You can see copies of your requests by going to the History Tab. Please print tins cojingirrayonaL:e for your records using the print or save functionality built into your browser. 1 Of 1 12/10/2014 8:53 PM 47 RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co-partnerships �` 3�po u p 2. It is important that ALL the blanks be completed and the AMOUNT PAID BE SHOWN. 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials, ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) _As partial payment for labor, skill, and material furnished or to be furnished 2) _As payment for all labor, skill, and material furnished or to be furnished (Except the sum of$ retention) 3) _X_As full payment for all labor, skill,and material furnished or to be furnished to the following described real property: (legal description, street address,or project name) 2014 City of Centerville MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor,skill or material furnished to said real Document 1 property(only for the amount paid in box 1 is checked,and except for retain age shown in Box 2 is checked)The undersigned affirms that all material furnished by the undersigned has been paid for, and all subcontractors employed by the undersigned have been paid in full Company Name: Down Rite Boring Date: / U S� _ c Officer/Owner Signature PRINT NAME 11T), 48 08/24/2015 09:32 6514648288 CENTRAL LANDSCAPING PAGE 02/02 https://Www.mndor.state.nnn.us/tp/csr-rvices//Retrieve/0/b-/1 epF)P,.- MINNESOTA-REVENUE Contractor Affidavit Submitted Thank you,your Contractor Affidavit has been approved. Confirmation Summary ConFlrmation Number 0-244-323-200 Submitted Date and Time: 15-May-2015 10:15.44 AM Legal Name, CENTRAL LANDSCAPING INC Federal Employer IQ, 41-0968934 User Who Submitted: RobinA Type of Request Submitted, Contractor Affidavit Affidavit Summary Affidavit Number 361940640 Account Number, 7663076 Project Owner, CITY OF CENTERVILLE Project Number, 2014 Project Begirt Date- 22-Sep-2014 Project End Date: 13-Oct-2014 Project Location CENTERVILLER-ROYAL MEADOWS Project Amount S20,726,05 Subcontractors. No Subcontractors Important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance,contact our Withholding Tax Division at 651.262.9999,(toll-free)300-657-3594,or(email) W18thholding taxCstate.mn us.Business hours are E,00 a.m.-4:30 p.m.Monday-Friday Please pant this confirmation page for your records using the pant or save functionality built Into your browser 1 of l 5/15/2015 10:16 AM 49 08!24/2015 09: 32 6514648288 CENTRAL LANDSCAPING PAGE 01/'02 05/•15/2015 FAT 7152 FAX 320 363 8386 0 6 L BKOlVd+Sng 0002/002 RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co-partnerships - 2. It is important that ALL the blanks be completed and the AMOUNT PAID BE SHOWN, 3. A receipt similarto this or legal waiver of lien rights will be required for all plumbing, heating, plastering materials,ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADC 1) _As partial payment for labor,skill,and material furnished or to be furnished 2) _As payment for all labor,skill,and material furnished or to be furnished (Except the sum of$ retention) 3) _x_As full payment for all labor,skill,and material fumished or to be furnished to the following described real property: (legal description,street address,or project name)$14,104.65 Contract#2014.,1412 Centerville MN And for the value recalved herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor,skill or material furnished to said real Document I property(only for the amount paid In box 1 Is checked,and except for retain age shown In Box 2 is checked)The undersigned affirms that all material furnished bythe underslgn9d Mas been paid for, and all subcontractors employed by the undersigned have been paid in full Company Name: Central Landscaping Date: Officer/owner Signature PRINT NAME 50 AUG-21-2815 10: 14A FPOM: T0:17201638386 08/21/2015 FRI 16e20 FAX 320 363 8386 C & L axcavatinq y �DD2l043 RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHT 1. This Is a LEGAL INSTRUMENT and must be executed accordingly by officers of corporations and by partners in co-partnerships 2, It Is Important that ALL the blanks be completed and the AMOUNT PAID BE SHOWN, 3. A receipt similar to this or legal waiver of lien rights will be required for all plumbing,heating, plastering materials,ect. 4. NO ERASURES OR ALTERATIONS MUST BE MADE 1) „_As partial payment for labor,skill,and material furnished or to be furnished 2) _)(_As payment for all labor,skill,and ma enol ftmnished or to be f rni hed (Except the sum of-SOit "ietentlon) 3) _As full payment for all labor,skill,and material furnished or to be furn(shed to the following described real property: (legal description,street address,or project name) Contract 112014.1412 Centerville MN And for the value received herby waives all rights acquired by the undersigned to file or record mechanic's liens against said real property for labor,skill or material furnished to said real Document 1 property(only for the amount paid in box 1 Is checked,and except far retain age shown in Box 2 is checked)The undersigned affirms that all material furnished by the undersigned has been paid for,and all subcontractors employed by the undersigned have been paid in full Company Name.- EJ Meyers Date: 0' t J - I s Officer/Owner Signature -E ^ PRINT NAME r r—% 1 GLV 51 WSW5 MN e-Services ry11NJt,,J a (�_ Contractor Affidavit Submitted - Enter Information Review and Submit Complete Thank you,your Contractor Affidavit has been approved. Confirmation Summary Confirmation Number 0-248-420-224 Submitted Date and Time. 25-Aug-2015 9:09:27 AM Legal Name: E J MAYERS INC Federal Employer ID, 48-1257369 User Who Submitted: EJMayers Type of Request Submitted: Contractor Affidavit Affidavit Summary Affidavit Number: 694566912 Minnesota ID: 6130608 Project Owner: CITY OFCENTERVILLE Project Number: 2012014.1412 Project Begin Date: 01-Jul-2014 Project End Date: 30-Jul-2014 Project Location: CENTERVILLE,ROYAL MEADOWS WATERMAIN ProjectAmount: $41,469.00 Subcontractors: No Subcontractors important Messages A copy of this page must be provided to the contractor or government agency that hired you. Contact Us If you need further assistance,contact our Withholding Tax Division at651-282-9999,(toll-free)800-657-3594,or(email) Withholding.tax@state mn us.Business hours are 8:00 a.m.-4.30 p.m.Monday-Friday. How to View and Print this Request You can see copies ofyour requests by going to the History Tab,or by clicking the link below.To Print or email a copy of this confirmation page,click one ofthe buttons below Click here to ac,to the History Tab Printer Friendry Email Me Close .• , i i �.•a • a ..�,, r�r.•� ,� , • ,.• haps:/,wm.mndor.state.mn.usltp/eservicmi MC4 111 52 Res.#15-0 Resolution Approving Preliminary 2016 Budget and Tax Levy IT IS HEREBY RESOLVED by the City Council of the City of Centerville,County of Anoka State of Minnesota, 1) That the attached proposed budget is tentatively approved subject to review and final approval. 2) That the following preliminary tax levies are hereby adopted for taxes payable in 2016 in the City of Centerville for the following purposes: General Levy General Levy $1,965,204.00 Debt Service Levies 2009A Improvement Bonds $230,000.00 2011 A Improvement Bonds $273,000.00 2013A—$18,000 &2012A— $70,000 $88,000.00 Total Levies $2,556,204.00 3) That a public budget meeting will be set for the 9a' day of December, 2015 at 6:30 p.m. in the Centerville City Hall for the purpose of obtaining input on said budget. 4) That the City Administrator is hereby instructed to transmit a certified copy of this resolution to the county auditor of Anoka County, Minnesota. Adopted by the City Council this 90' day of September, 2015. Tom Wilharber, Mayor Attest: Teresa Bender, City Clerk 53 GENERAL FUND 2015 2016 % Budget Proposed Changed Revenues Property Taxes $ 1,796,858 $ 1,965,204 9.4% Special Assessments 12,000 - -100.0% Licenses & Permits 106,300 108,600 2.2% Charges for Services 21,500 25,300 17.7% Intergovernmental Revenue 262,766 266,899 1.6% Fines & Forfeits 35,000 35,000 0.0% Interest Revenue 10,000 11,000 10.0% $ 2,244,424 $ 2,412,003 7.5% Expenditures General Government $ 457,800 $ 460,381 0.6% Public Safety 1,124,335 1,297,222 15.4% Public Works 386,400 385,400 -0.3% Culture & Recreation 19,889 19,000 -4.5% Economic Development - - 0.0% Capital Outlay 256,000 250,000 -2.3% $ 2,244,424 $ 2,412,003 7.5% Excess Revenue over $ - $ - (under Expenditures) Debt Service Levy 591,200 591,000 0.0% TOTAL TAX LEVY $ 2,388,058 $ 2,556,204 7.0% 54 PROPOSED LEVY CERTIFICATION TAXES PAYABLE 2016 County of Anoka Taxing Jurisdiction Centerville Levy Item Proposed Levy Amount (A) (B) General Revenue: 1,965,204.00 Total General Levies: 1,965,204.00 Bonded Indebtedness: - 2011 A 273,000.00 2009A 230,000.00 2013A$18,000 and 2012A$70,000 88,000.00 Total Debt Levy: 591,000.00 Other Specific Levies: Watershed Total Other Levies: A. T1sz� pacii. Isd B. Total 1iAalkf'�' 1a Rferendlvil»I' sed LAvies' C. TOTAL TO CAPACJTY LI MARKET AS '0 LEVIES (A-1-19) 2,5'56;204.00 *The levy amount by line item should already be reduced by any aids. Do not reduce levy amounts by the Fiscal Disparities Distribution levy. Attach a copy of the resolution adopting your proposed budget. ARE THESE AMOUNTS ALSO YOUR FINAL PAYABLE 2016 TAX LEVY? Yes No x I hereby certify that the foregoing are the amounts to be levied by the Anoka County Division of Property Records and Taxation for the named taxing jurisdiction. Given under my hand this day of September , 2015. City Clerk/Finance Director lAproptaAAcctg\TNT&Final Levy\TNT\PRLVCE RT.DOC 55 GENERAL FUND 2015 2016 % Budget Proposed Changed Revenues Property Taxes $ 1,796,858 $ 1,965,204 9.4% Special Assessments 12,000 - -100.0% Licenses & Permits 106,300 108,600 2.2% Charges for Services 21,500 25,300 17.7% Intergovernmental Revenue 262,766 266,899 1.6% Fines & Forfeits 35,000 35,000 0.0% Interest Revenue 10,000 11,000 10.0% $ 2,244,424 $ 2,412,003 7.5% Expenditures General Government $ 457,800 $ 460,381 0.6% Public Safety 1,124,335 1,297,222 15.4% Public Works 386,400 385,400 -0.3% Culture & Recreation 19,889 19,000 -4.5% Economic Development - - 0.0% Capital Outlay 256,000 250,000 -2.3% $ 2,244,424 $ 2,412,003 7.5% Excess Revenue over $ - $ - (under Expenditures) Debt Service Levy 591,200 591,000 0.0% TOTAL TAX LEVY $ 2,388,058 $ 2,556,204 7.0% 56 PROPOSED PROPERTY TAX NOTICE INFORMATION TAXES PAYABLE 2016 COUNTY OF ANOKA Taxing Jurisdiction: Centerville F sed Property Tax Notice" sent to each taxpayer contains the following information here to send comments and/or review a copy of the proposed budget. Please provide ation as it should appear on the notice. Budget and Tax Hearings: Location and Date Date: December 9, 2015 Time: 6:30 PM Location: Centerville City Hall 1880 Main Street Centerville, MN 55038 Mailing Address and Telephone Number: Name or Title Mike Ericson, City Administrator Address 1880 Main Street Centerville, MN 55038 Phone Number: 1(651 )429-3232 Signature of person completing this form: Title: City Administrator Phone Number: (651)429-3232 THIS FORM MUST BE RETURNED TO ANOKA COUNTY PROPERTY RECORDS AND TAXATION BY SEPTEMBER 30,2015 lAproptax\Acctg\TNT&Final Levy\TNPREARING INFORMATION.DOC 57 Ellie Paulseth From: Jodie L. Raymond <Jodie.Raymond @co.anoka.mn.us> Sent: Friday,August 07, 2015 6:11 PM To: Ellie Paulseth Subject: Proposed Levy for Truth in Taxation - City of Centerville Attachments: HEARING INFORMATION.pdf, PROPOSED LEVY CERT.pdf,Centerville.pdf The Truth in Taxation law, M.S. 275.065, requires counties,cities over 500 population, school districts, and metropolitan special taxing districts to hold a regularly scheduled meeting at which the budget and levy will be discussed and the final levy determined. The hearings must be between November 25 and December 28 and be held after 6:00 PM,and the public must be allowed to speak. if a regular meeting is not scheduled between November 25 and December 28 after 6:00 PM,then it will be necessary to schedule a special meeting for this purpose. Please complete the attached form with the meeting and contact information as it should appear on the proposed tax notice. Also,the form to certify your 2016 proposed levy is attached and due on or before September 30,2015. A copy of the bond levy schedule for your taxing jurisdiction is enclosed. If you aren't levying the scheduled amount,a board resolution to cancel the bonded indebtedness levy is required. According to M.S.475.61,the county is required to levy the amount originally certified unless the taxing authority passes a resolution canceling the levy. Please contact me if you have any questions. Jodie Raymond Tax&Assessment Research Analyst Anoka County Property Records&Taxation Email: iodie.raymond@co.anoka.mn.us Website:www.anokacounty.us 763-323-5438 763-323-5421 fax NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may be public data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.syrnanteccloud.com i 58 Levy Schedule for 2016 Aug. 07, 2015 City of Centerville Original Levy Scheduled Date Amount Issued for 2016 27 GO Special Assessment 08/01/2009 $3,715,000.00 $230,000.00 29 Refunding(GO Special Assessment) 04/01/2011 $2,760,000.00 $273,000.00 ✓ 0� 30 Refunding(General Obligation) 06/14/2012 $515,000.00 $72,877.88 ✓� 31 GO Special Assessment 06/01/2013 $1,485,000.00 $18,000.00 ✓ 32 General Obligation 01/15/2015 $1,385,000.00 $49,300.00 City of Centerville Total: $643,177.88 i 59 EXHIBIT C-FINAL DEBT SERVICE SCHEDULE Debt Service Schedule Date Principal Coupon Interest Total P+1 Fiscal Total 01/15/2015 - - - - 08/01/2015 - - 12,567.14 12,567.14 - 02/01/2016 20,000.00 0.850% 11,541.25 31,541.25 44,108.39 08/01/2016 - - 11,456.25 11,456.25 - 02/01/2017 25,000.00 0.850% 11,456.25 36,456.25 47,912.50 08/01/2017 - - 11,350.00 11,350.00 - 02/01/2018 25,000.00 0.850% 11,350.00 36,350.00 47,700.00 08/01/2018 - - 11,243.75 11,243.75 - 02/01/2019 215,000.00 1.050% 11,243.75 226,243.75 237,487.50 08/01/2019 - - 10,115.00 10,115.00 - 02/01/2020 120,000.00 1.300% 10,115.00 130,115.00 140,230.00 08/01/2020 - - 9,335.00 9,335.00 - 02/01/2021 190,000.00 1.550% 9,335.00 199,335.00 208,670.00 08/01/2021 - - 7,862.50 7,862.50 - 02/01/2022 190,000.00 1.750% 7,862.50 197,862.50 205,725.00 08/01/2022 - - 6,200.00 6,200.00 - 02/01/2023 200,000.00 1.900% 6,200.00 206,200.00 212,400.00 08/01/2023 - - 4,300.00 4,300.00 - 02/01/2024 200,000.00 2.050% 4,300.00 204,300.00 208,600.00 08/01/2024 - - 2,250.00 2,250.00 - 02/01/2025 200,000.00 2.250% 2,250.00 202,250.00 204,500.00 Total $1,385,000.00 - $172,333.39 $1,557,333.39 - Dated 1/15/2015 Delivery Date 1/15/2015 First Coupon Date 8/01/2015 First available call date 2/01/2020 Call Price 100.0000000% Bond Year Dollars $9,536.56 Average Life 6.886 Years Average Coupon 1.8070821% Net Interest Cost(NIC) 1.9014820% True Interest Cost(TIC) 1.9017972% All Inclusive Cost(AIC) 2.2296068% Bond Yield for Arbitrage Purposes 1.8003301% Net Interest Cost 1.8070821% Weighted Average Maturity 6.886 Years Page 5 NORTH I-AN1) Sr CURITIrS 60 City of Centervt1le, Mnnesota Refunding of the$2,430,000 General Obligation Improvement Crossover Refunding Bonds,Series 20098 (Extend 20098 Issue until 2025) (a) (b) (c) (d) (e) (f) (g) (h) (t) (j) (k) (1) (m) (n) Less: Special Less: Other Add:Annual Scheduled Scheduled Assessment Ravemie Less:Interest B p rises Cumd*e a ttietiSeirtTik" ; 4e1 hterest Toth Rm pat Revenue (Land Sale on Related to Annual Surplus Cash Balance Year Year DateFiscal Yew) (Rcal Year and Interest Deferred Proceeds Investments Bond Issue Net City Share 1 Defich 348 CerUTied Collected Tax Levy 375,916.00 2014 175,000.00 53,000.00 228,000.00 40,000.00 - 3,000.00 495.00 188,000.00 (155,495.00) 220,421.00 2012 2013 30,000.00 2015 185,000.00 44,594.88 229,594.88 60,000.00 2,000.00 495.00 169,594.88 (168,089.88) 52,331.12 2013 2014 2016 20,000.00 24,108.39 44,108.39 - 44,106.39 (44,108.39) 8,222.73 2014 2015 2017 25,000.00 22,912.50 47,912.50 - - 47,912.50 1,187.50 9,410.23 2015 2016 49,100.00 2018 25,000.00 22,700.00 47,700.00 - - 47,700.00 1,600.00 11,010.23 2016 2017 49,300.00 2019 215,000.00 22,487.50 237,487.50 - 237,487.50 (1,487.50) 9,522.73 2017 2018 236,000.00 2020 120,000.00 20,230.00 140,230.00 140,230.00 (3,030.00) 6,492.73 2018 2019 137,200.00 2021 190,000.00 18,670.00 208,670.00 208,670.00 (3,570.00) 2,922.73 2019 2020 205,100.00 2022 190,000.00 15,725.00 205,725.00 205,725.00 2,575.00 5,497.73 2020 2021 208,300.00 2023 200,000.00 12,400.00 212,400.00 - 112,400.00 (900.00) 4,597.73 2021 2022 211,500.00 2024 200,000.00 8,600.00 208,600.00 208,600.00 (2,700.00) 1,897.73 2022 2023 205,900.00 7 2025 200,000.00 4,500.00 204,500.00 - - - 204,500.00 400.00 2,297.73 2023 2024 204,900.00 O 2026 1027 z 2028 a 2029 "L i Total 51,385,000.00 $172,333.39 $1,557,333.39 - $1,557,333.39 ($373,618.27) $2,297.73 51,537,300.00 n z M Note:The figures for 2014 and 2015(shaded in gray)represent the remaining debt service for the Series 20098 Bonds. imp The figures for 2016 through 2025 represent the Series 2015A Bonds which will refund the 2016 through 2018 maturities of the Series 2009B Bonds. (f)The City expects to use approximately$60,000 from land sale proceeds to pay debt service. y (k)Beginning Cash Balance as of January 1,2014. City of CenterAh, Mnnesota Outstanding General Oblgation Debt (Includes the Series 2015A Bonds) (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (1) (m) (n) Less: Other Add:Annual91 Scheduled Scheduled Less: Special Revenue Less:Interest Expenses �►fiS.. ' Principal Interest Total Plincipal Assessment (Land Sale on Rehm to Annual surplus C md6e Year Year Date Fecal Year) (Fiscal Year) and Interest Revenue* Proceeds Invemstmeds Bond Issues Net City Share I Deficit Cash Balance Certified Nected Tax Levy 1,806,249.00 2014 855,000.00 279,369.50 1,134,369.50 256,000.00 - 13,600.00 1,840.00 868,194.50 (299,909.50) 1,506,339.50 2012 2013 566,700.00 N 2015 875,000.00 271,897.13 1,146,897.13 206,900.00 60,000.00 100.00 1,840.00 871,622.13 (279,837.13) 1,226,502.37 2013 2014 591,200.00 2016 725,000.00 235,590.89 960,590.89 206,900.00 - 7,000.00 1,345.00 747,115.89 (157,035.89) 1,069,466.48 2014 2015 591,000.00 ` 2017 745,000.00 216,225.50 961,225.50 206,900.00 - 7,000.00 1,345.00 747,750.50 (98,670.50) 970,795.98 2015 2016 650,000.00 2018 765,000.00 195,612.00 960,612.00 183,000.00 - 6,000.00 1,345.00 772,037.00 (122,957.00) 847,838.98 2016 2017 650,000.00 2019 945,000.00 172,593.00 1,117,593.00 261,000.00 - 6,300.00 1,345.00 850,718.00 (240,138.00) 607,700.98 2017 2018 611,500.00 2020 495,000.00 146,130.00 641,230.00 122,000.00 - 6,500.00 920.00 513,155.00 97,850.00 705,550.98 2018 2019 611,500.00 2021 710,000.00 127,156.00 837,156.00 117,000.00 - 7,000.00 920.00 713,581.00 (102,576.00) 602,974.98 2019 2020 611,500.00 7 2022 645,000.00 105,266.00 750,266.00 112,000.00 5,200.00 920.00 633,491.00 (22,486.00) 580,488.98 2020 2021 611,500.00 O 2023 655,000.00 83,144.00 738,144.00 112,000.00 5,500.00 920.00 621,069.00 (10,064.00) 570,424.98 2021 2022 611,500.00 2024 670,000.00 59,297.00 729,297.00 91,000.00 - 4,800.00 920.00 633,922.00 (22,917.00) 547,507.96 2022 2023 611,500.00 2025 670,000.00 33,992.00 703,992.00 16,000.00 3,800.00 920.00 684,617.00 (73,612.00) 473,895.98 2023 2024 611,500.00 z 2026 165,000.00 16,544.00 181,544.00 16,000.00 - 3,800.00 425.00 162,169.00 14,931.00 488,826.98 2024 2025 177,100.00 2027 170,000.00 11,938.00 181,936.00 16,000.00 - 3,500.00 425.00 162,863.00 9,337.00 498,163.98 2025 2026 172,200.00 2028 170,000.00 7,050.00 177,050.00 16,000.00 - 2,500.00 425.00 158,975.00 (13,075.00) 485,088.98 2026 2027 145,900.00 2029 150,000.00 2,250.00 152,250.00 - - 1,500.00 425.00 151,175.00 (151,175.00) 333,913.98 2027 2028 n Total$9,410,000.00$1,964,155.021$11,374,155.02 $1,938,700.00 $60,000.00 $94,800.00 $16,280.00$9,292,455.02($1,472,335.02) $333,913.98 $7,824,600.00 — co 00 Note:(k)Beginning Cash Balance as of January 1,2014. City of Centerville Cash Balances As of August 30, 2015 Fund No. Fund Cash Balance Total Cash Notes 101 General Fund $ 873,441.03 Total General Fund $ 873,441.03 309 Police Station Bond Fund $ 55,609.47 348 2009B Refinancing Bond Fund $ 39,733.98 349 2007A Refinancing Bond Fund $ 168,453.19 351 2009A Streets Bond Fund $ 641,751.38 352 2013A Streets Bond Fund $ 47,004.06 Total Bond Funds $ 952,552.08 401 Street Maintenance Fund $ 283,978.61 [1] 402 Park Capital Project Fund $ 42,570.23 [2] 409 Equipment Replacement Fund $ 65,065.65 414 Trail Fund $ 11,325.47 452 City Street Projects $ (198,838.03) [1] [4] Total Capital Project Funds $ 204,101.93 601 Water Fund $ 1,148,043.39 [4] 602 Sewer Fund $ 1,138,346.17 [2] [3] [4] 603 Storm Water Fund $ 127,828.81 [3] Total Utility Funds $ 2,414,218.37 614 Cable TV Fund $ 18,227.30 Total Other Funds $ 18,227.30 Total Cash Balance $ 4,462,540.71 $ 4,462,540.71 [1] Deficit balance in Road Fund 452 is the result of payment of change order$241,040 for Centerville Road. A transfer in of the Utility components from the Water and Sewer Funds will be presented to Council when calculations are received from the City Engineer. The remainder will betaken from the Street Maintenance Fund 401. The two road funds will be combined. [2] Park Fund 402 owes Sewer Fund 602$1,141,810.60 for interfund loan that financed Hidden Springs Park and Trail Project. [3] Stormwater Fund 603 owes Sewer Fund 602$44,984.98 for balance of interfund loan that financed Downtown Reclamation project. [4] Road Fund 452 owes Water Fund 601 and Sewer Fund 602 each$100,000 for interfund loan for Centerville Road project. This was approved by Council at the same time it was discussed to implement franchise fees for funding road projects. 63 City of Centerville Capital Projects Analysis As of August 30, 2015 Project Actual Retainage Budget Paid Owed Notes Centerville Road Project: $ 680,000.00 General Fund $ 242,000.00 $ 242,000.00 $ - 452 Road Fund $ 238,000.00 $ 204,000.00 $ 34,000.00 Water Fund loan $ 100,000.00 $ 100,000.00 $ - Sewer Fund loan $ 100,000.00 $ 100,000.00 $ - Total $ 680,000.00 $ 646,000.00 $ 34,000.00 Change Orders: $ 241,040.00 $ 241,040.00 $ - (1] Concrete Utilities Total Change Orders $ 241,040.00 $ 241,040.00 $ - Total Project $ 921,040.00 $ 887,040.00 $ 34,000.00 [1] Paid from Fund 452 until breakdown from City Engineer is received. Transfer from Utility Funds will be presented to Council to reimburse for utility components of change order no. 2. 21st Avenue Project: $ 310,961.00 Water Fund $ 310,961.00 $ 310,961.00 $ - Total $ 310,961.00 $ 310,961.00 $ - 64 Debt Service Financial Plan City of Centerville 2029 J�IIIu4fwitePun 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 !8 a -.. Cash Balance January 1 1,804,176 1,520,634 1,384,111 2,500,509 1,175,532 920,882 1,016,762 917,756 892,695 883,530 863,313 789,300 804,232 813,569 800,494 Estimated Revenue Assessments 216,000 215,000 210,000 194,000 292,000 117,000 117,000 112,000 112,000 91,000 16,000 16,000 16,000 16,000 Special A 7,300 6,500 7,000 Investments 12,800 10,500 9,500 8,000 5,200 5,500 4,800 3,800 3,800 3,500 2,500 1,500 Interest ss Property Sales 50,000 200,000 1,450,000 Tax Levy 591,200 591,000 600,900 600,700 327,500 474,300 406,400 403,200 400,000 405,600 406,600 177,100 172,200 145,900 Total Revenues 870,000 1,016,500 2,270,400 802,700 626,800 597,800 530,400 520,400 517,500 501,400 426,400 196,900 191,700 164,400 1,500 Estimated Expenditures 250 Interest Payment February 1 546,811 554,256 565,981 1,567,149 377,737 383,184 388,103 316,603 315,053 323,406 321,406 9,406 7,138 4,800 2, Principal Payment February 1 469,968 473,114 474,639 475,644 430,975 58,738 190,975 187,805 180,080 177,205 168,680 165,000 170,000 170,000 150,000 Interest Payment August 1 134,924 123,813 111,543 83,043 71,393 59,078 49,408 40,133 30,611 20,086 9,406 7,138 4,800 2,250 Fiscal Agent's Fee August 1 1,840 1,840 1,840 1,840 1,345 920 920 920 920 920 920 425 425 425 425 Miscellaneous Expenditures Total Expenditures 1,153,543 1,153,023 1,154,003 2,127,676 881,450 501,920 629,406 545,461 526,664 521,618 500,413 181,969 182,363 177,475 152,675 Estimated Cash Balance December 31 1,5520,634 1,3� 2,550099 1,175,5322920,8822 1,016,762917756 8892,69955 883,530 863,313 789,300 8 ,232 8� 13569 8�® '649,®19 Debt Service Tax Levy 700,000 591,200 591,000 600,900 600,700 600,000 474,300 500,000 f11 406,400 403,200 400,000 405,600 406,600 400,000 27,500 300,000 7,100 172,200 200,OD0 145,900 100,000 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Debt Service Financial Plan Fund 309 G.O. Refunding S olice 2015 2016 2017 2018 2019 2020 2022 Cash Balance January 1 60,846 65,489 65,756 66,674 68,290 70,702 74,025 Estimated Revenue Interest on Investments Tax Levy 70,000 70,000 70,000 70,000 70,000 70,000 - Total Revenues 70,000 70,000 70,000 70,000 70,000 70,000 - Estimated Expenditures Principal Payment February 1 60,000 65,000 65,000 65,000 65,000 65,000 70,000 Interest Payment February 1 2,829 2,529 2,204 1,879 1,505 1,083 595 Interest Payment August 1 2,529 2,204 1,879 1,505 1,083 595 - Fiscal Agent's Fee August 1 Miscellaneous Expenditures - - - - - - - Total Expenditures 65,358 69,733 69,083 68,384 67,588 66,678 70,595 Estimated Cash Balance December 31 65,489 65,756 66,674 68,290 70,702 74,025 3,430 Debt Service Financial Plan Fund 348 G.O. Refunding 13° °4 2015 2016 2017 2018 Cash Balance January 1 475,725 300,830 274,635 1,493,290 Estimated Revenue Deferred Assessments (Sheehy) 8,000 8,000 8,000 8,000 Interest on Investments 2,000 1,000 Property Sales 50,000 200,000 1,450,000 - Tax Levy - - - - Total Revenues 60,000 209,000 1,458,000 8,000 Estimated Expenditures Principal Payment February 1 185,000 190,000 200,000 1,195,000 Interest Payment February 1 25,625 23,775 20,925 17,925 Interest Payment August 1 23,775 20,925 17,925 - Fiscal Agent's Fee August 1 495 495 495 495 Miscellaneous Expenditures - - - - Total Expenditures 234,895 235,195 239,345 1,213,420 Estimated Cash Balance December 31 300,830 274,635 1,493,290 287,870 Debt Service Financial Plan „�- And future Fund 349 G.O. ImprovementA ' 2015 2016 2017 2018 2019 Cash Balance January 1 365,231 320,204 278,786 233,756 169,726 Estimated Revenue Special Assessments 81,000 80,000 80,000 64,000 170,000 Interest on Investments 3,000 2,500 2,500 2,000 1,000 Property Sales - - - - - Tax Levy 273,000 273,000 273,000 273,000 Total Revenues 357,000 355,500 355,500 339,000 171,000 Estimated Expenditures Interest Payment January 1 18,301 15,746 12,553 8,803 4,471 Principal Payment July 1 365,000 365,000 375,000 385,000 365,000 00 Interest Payment July 1 18,301 15,746 12,553 8,803 4,471 Fiscal Agent's Fee July 1 425 425 425 425 425 Miscellaneous Expenditures - - - - - Total Expenditures 402,028 396,918 400,530 403,030 374,368 Estimated Cash Balance December 31 320,204 278,786 233,756 169,726 (33,642) Debt Ser- _Onancial Plan Fund 35120( A"5lreets> 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 �u Cash Balance January 1 844,885 763,066 690,251 628,406 567,601 509,981 450,451 405,771 369,391 343,611 313,231 Estimated Revenues Special Assessments 95,000 95,000 90,000 90,000 90,000 85,000 85,000 80,000 80,000 75,000 - Interest on Investments 7,000 6,000 6,000 5,000 5,000 4,000 4,000 2,000 2,000 1,000 Property Sales - - - - _ - - 00 Tax Levy 230,000 230,000 240,000 240,000 240,000 240,000 240, 0 240,000 235,000 230,000 230,000 Total Revenues 332,000 331,000 336,000 335,000 335,000 329,000 329,000 322,000 317,000 306,000 230,000 Estimated Expenditures Principal Payment February 1 265,000 265,000 270,000 280,000 290,000 300,000 300,000 300,000 300,000 310,000 310,000 Interest Payment February 1 76,514 71,810 66,510 60,840 54,470 47,655 40,380 32,805 25,080 17,205 8,680 Interest Payment August 1 71,810 66,510 60,840 54,470 47,655 40,380 32,805 25,080 17,205 8,680 - Fiscal Agent's Fee August 1 495 495 49S 495 495 495 495 495 495 495 495 Miscellaneous Expenditures - - - _ - - Total Expenditures 413,819 403,815 397,845 395,805 392,620 388,530 373,680 358,380 344780 336,380 319,175 Estimated Cash Balance December 31 763,066 690,251 628,406 567,601 509,981 450,451 405,771 369,391 343,611 313,231 224,056 Debt Service Financial Plan Fund 352 G.O.ImpFgveRlEnt18A 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Cash Balance January 1 57,489 71,045 74,683 78,383 82,045 85,970 238,058 254,326 265,645 282,261 292,423 307,586 322,517 331,855 318,780 Estimated Revenue Special Assessments 32,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 32,000 16,000 16,000 16,000 16,000 16,000 Interest on Investments 800 1,000 1,000 1,000 1,300 2,500 3,000 3,200 3,500 3,800 3,800 3,800 3,500 2,500 1,500 Property Sales - - - _ _ _ - - Tax Levy 18,200 18,000 17,900 17,700 17,500 164,300 166,400 163,200 165,000 175,600 176,600 177,100 172,200 145,900 Total Revenues 51,000 51,000 50,900 50,700 50,800 198,800 201,400 198,400 200,500 195,400 196,400 196,900 191,700 164,400 1,500 Estimated Expenditures Interest Payment February 1 18,509 18,509 18,428 18,347 18,266 18,184 18,103 16,603 15,053 13,406 11,406 9,406 7,138 4,800 2,250 Principal Payment February 1 - 10,000 10,000 10,000 10,000 10,000 150,000 155,000 155,000 160,000 160,000 165,000 170,000 170,000 150,000 Interest Payment August 1 18,509 18,428 18,347 18,266 18,184 18,103 16,603 15,053 13,406 11,406 9,406 7,138 4,800 2,250 Fiscal Agent's Fee August 1 425 425 425 425 425 425 425 425 425 425 425 425 425 425 425 Miscellaneous Expenditures - _ _ _ Total Expenditures 37,444 47,363 47,200 47,038 46,875 46,713 185,131 187,081 183,884 185,238 181,238 181,969 182,363 177,475 152,675 Estimated Cash Balance December 31 71,045 74,683 78,383 82,045 85,970 238,058 254,326 265,645 282,261 292,423 7,S8612 2,517 333331,8555 318,780 167,605 J O Mike Ericson rom: Paul Palzer .vent: Friday,August 28, 2015 8:07 AM To: Mike Ericson Subject: RE:W. Cedar Street Hi Mike- Here is when it was talked with at Council and it should have been on Council agenda for approval. Paul City Council 2014-10-22 Summary of Meeting Present were Mayor Wilharber, Council members Fehrenbacher, King, Love and Paar. 1. The council approved the consent agenda which contained routine items. 2. Council declined to approve a request by Pat Camp-Barron to cancel penalties and interest on unpaid special assessments that were levied for cleaning up their property. 3. Council adopted two resolutions changing the authorized person on banking and purchase card transactions from Dallas Larson to Mike Ericson, effective November 5, 2014. 4. Council approved an amendent(extending the closing date by 60 days)to the purchase/sales agreement for 1695 Main Street. 5. The Council received a request for a street light on residents on Old Mill Road. Council referred the matter to staff to review the policy and practices on installing street lights. Staff will report back in a few weeks. The Council passed a resolution appointing two additional election judges for the General Election. 7. Council approved an amendment to my phased retirement agreement. 8. The Council noted that the last council meetings in November and December conflict with holidays of Thanksgiving and Christmas. A motion was passed to cancel the meetings but a second meeting of each month will be subject to call of the mayor, depending upon the need to meet. 9. I reported that the two new trucks authorized by Council are scheduled for delivery shortly. Staff was authorized to dispose of the two old trucks. 10. I reported that Lino Lakes intends to pave Cedar Street in conjunction with a housing development to the south. They will be sending a joint powers agreement requesting participation of Centerville. It is likely that they will request financial contribution in the amount of about $10,000. 11. 12. The city 13. 14. 15. 16. i 71 City of Centerville Council Meeting Minutes October 22,2014 to "PTO maximum is waived up to 370 hours" and from "hours do not exceed 80 hours in a one month"to "hours do not exceed 120 hours in a one month". Motion by Council Member Paar, seconded by Council Member Love to approve the Amendment to Phased Retirement Agreement as presented. All in favor. Motion passed. 7. Consider Modification to Purchase Agreement for 1695 Main Street Parcels Mr. Lou Suski stated that the buyer would like to extend the date for closure from October 21, 2014 to December 22, 2014 to provide the Rice Creek Water Shed District with information and receive all proper permits. Administrator Larson stated that he recently spoke with the pending owner's architect, the need for submittal of a Planned Unit Development and believes that they legitimately desire to build. Motion by Council Member Fehrenbacher, seconded by Council Member Love to modify the purchase agreement by extending the closing date to December 22, 2014 . All in favor. Motion passed. 8. November 26 and December 24, 2014 Regularly Scheduled Council Meetings Discussion ensued regarding potential for the rescheduling of the above stated meetings. Administrator Larson stated that in previous years, Council cancelled these meeting with the option for the Mayor to call a meeting if the need arose. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to cancel the November 26 and December 24, 2014 Regularly Scheduled Council Meetings and if Deemed Necessary the Mayor Would Call for Meetings with Proper Notice. All in favor. Motion passed. X. ANNOUNCEMENTS/UPDATE 1. Administrator Larson stated that he has been in contact with the City of Lino Lakes and they have stated that they desire to pave Cedar Street and are looking for the City of Centerville to cost share the project. Administrator Larson stated that the City of Lino Lakes anticipated the cost to be approximately $10,000 and would be forwarding a Joint Powers Agreement for the project shortly. 2. Administrator Larson stated the City has received the first of two (2) trucks that the City purchased and that he will be listed both the 1 Ton GMC ($18,500) and the 2008 Ford F150 ($17,500) on Craig's List. Administrator Larson requested Council permission to accept purchase offers as close to book value as possible. Council concurred without requiring Council action on the matter. 3. Council Member Love stated that he recently attended a Fire Steering meeting where they approved a EMS Coordinator pay adjustment, approved a fire prevention lieutenant with stipulations for training, Lino Lakes' use of the ladder truck for training at Century College, Chief gave a report of training for potential incidents associated with the ebola virus and other diseases that are becoming more common. There was some confusion as Page 5 of 6 72 CITY OF CENTERVILLE RESOLUTION NO. 15- APPROVING THE JOINT POWERS AGREEMENT BETWEEN THE CITY OF LINO LAKES AND THE CITY OF CENTERVILLE REGARDING WEST CEDAR STREET PAVING WHEREAS, the City of Centerville and the City of Lino Lakes desire to enter into a Joint Powers Agreement to improve West Cedar Street by paving a bituminous roadway between 20th Avenue S (CSAH 54) and a point approximately 1,650 feet east of 20th Avenue S (CSAH 54). WHEREAS, the City of Centerville is responsible for$10,000 as its share of the project. The remaining portion of the project, estimated to cost $125,000, shall be paid by the City of Lino Lakes. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Centerville approves the Joint Powers Agreement with the City of Centerville. Adopted by the Council of the City of Centerville this day of , 2015. Tom Wilharber, Mayor ATTEST: Teresa Bender, City Clerk 73 JOINT POWERS AGREEMENT BETWEEN THE CITY OF LINO LAKES AND THE CITY OF CENTERVILLE REGARDING WEST CEDAR STREET PAVING THIS AGREEMENT is made and entered into on the latest date set forth below by and between the City of Centerville and the City of Lino Lakes,political subdivisions of the State of Minnesota. RECITALS 1. The City of Centerville and the City of Lino Lakes desire to improve West Cedar Street by paving it between 20th Avenue S. (CSAH 54) and a point approximately 1,650 feet east of 20th Avenue S. ("the Project"). 2. West Cedar Street is a line road that is on the border between Lino Lakes(to the south) and Centerville(to the north)with the center line of the Street, as platted, as the corporate boundary. 3. Subject to the terms set forth below, the two cities agree to share the financial responsibility for the construction of the Project. AGREEMENT In consideration of the mutual undertakings expressed herein, Lino Lakes and Centerville agree as follows: 1. Purpose. The purpose of this Agreement is to set forth the terms of the agreement between the two cities concerning the construction and financing of the Project. This Agreement does not create a joint powers board. 2. Project Responsibility. a. Lino Lakes shall design the Project, contract with contractors, administer the construction and conduct inspections of the construction process. Centerville shall have the right to inspect, review and comment upon construction of the Project. Lino Lakes shall have final authority with respect to all construction administration decisions. b. For purposes of performing its obligations under this Agreement, Centerville hereby grants to Lino Lakes the right to use the streets, public ways, and easements of Centerville for purposes of constructing the Project, including any excavations necessary to perform work incidental to the performance of this Agreement. Centerville agrees to cooperate to the fullest extent in the protection of any excavations or barricades that may be necessary for the work performed by Lino Lakes. 74 c. Centerville agrees to notify and coordinate with businesses and residents in Centerville that are located along West Cedar Street as early as practical to review the construction schedule of the Project. d. Centerville and Lino Lakes will each acquire the necessary right of way, if any, to permit the construction of the street improvement. 3. Division of Cost. Centerville shall contribute $10,000 as its share of the Project. The remaining portion of the Project, estimated to be $125,000, shall be paid by Lino Lakes. Each municipality shall be responsible for the sale of bonds, if any, to fund the project. Centerville shall forward $10,000 to Lino Lakes within 30 days of entering into this Joint Powers Agreement. 4. Approval. Before this Agreement shall become binding and effective it shall be approved by an appropriate resolution of the City Councils of Centerville and Lino Lakes. 5. Street Maintenance. Maintenance shall be shared under a separate agreement. CITY OF CENTERVILLE CITY OF LINO LAKES Mayor Mayor Attest: Attest: City Clerk City Clerk Dated Dated 75 CITY OF CENTERVILLE RESOLUTION NO. 15- APPROVING JOINT POWERS AGREEMENTS BETWEEN THE CITY OF LINO LAKES AND THE CITY OF CENTERVILLE REGARDING MAINTENANCE OF WEST CEDAR STREET WHEREAS, West Cedar Street, east of 20th Avenue South(CSAH 54), is a line road between Lino Lakes and Centerville, with the corporate boundary in the center of the street, as platted; and WHEREAS, The City of Centerville and the City of Lino Lakes paved West Cedar Street from 20th Avenue S. (CSAH 54) eastward approximately 1,650 feet pursuant to a Joint Powers Agreement; and WHEREAS,the two Cities also desire to enter into a Joint Powers Agreement for the ongoing maintenance of West Cedar Street. NOW,THEREFORE BE IT RESOLVED by the City Council of the City of Centerville that the Joint Powers Agreement with the City of Centerville concerning the ongoing maintenance of West Cedar Street is approved. Adopted by the Council of the City of Centerville this day of , 2015. Tom Wilharber, Mayor ATTEST: Teresa Bender, City Clerk 3 76 JOINT POWERS AGREEMENT BETWEEN THE CITY OF LINO LAKES AND THE CITY OF CENTERVILLE REGARDING MAINTENANCE OF WEST CEDAR STREET THIS AGREEMENT is made and entered into on the latest date set forth below by and between the City of Centerville and the City of Lino Lakes, governmental subdivisions of the State of Minnesota. RECITALS 1. West Cedar Street east of 20th Avenue S. is a line road that is on the border between Lino Lakes (to the south) and Centerville (to the north)with the center line of the Street, as platted, as the corporate boundary. 2. The City of Centerville and the City of Lino Lakes paved West Cedar Street from 20th Avenue S. (CSAH 54) eastward approximately 1,650 feet pursuant to a Joint Powers Agreement. AGREEMENT In consideration of the mutual undertakings expressed herein, Lino Lakes and Centerville agree as follows: 1. Purpose. The purpose of this Agreement is to set forth the terms of the agreement between Lino Lakes and Centerville to maintain West Cedar Street east of 20a' Avenue South. 2. Division of Cost. a. The two cities will equally share the cost to crack fill and sealcoat the roadway on a 5-7 year interval. Lino Lakes will perform the work and invoice Centerville one-half of all costs, including personnel, materials and equipment. Centerville shall submit payment to Lino Lakes within 30 days of receipt of the invoice. b. Centerville shall perform annual street sweeping, snow plowing and winter sanding/de-icing at its sole expense. c. Centerville shall maintain the storm water drainage system, including periodic inspections of the conveyance system and taking minor corrective action, at its sole expense. Culvert replacement costs will be shared equally between Lino Lakes and Centerville. d. Centerville shall mow the ditches at least once in the summer and once in the fall. 77 e. Each City is responsible for the following on its respective side of West Cedar Street: i. Erecting and maintaining appropriate signage. ii. Maintaining the gravel shoulders. iii. Cutting, trimming or removing brush and trees. f. Substantial repair projects, such as reconstruction and overlays, shall be completed by separate agreement between the two Cities. 3. Approval. Before this Agreement shall become binding and effective it shall be approved by an appropriate resolution of the City Councils of Centerville and Lino Lakes. CITY OF CENTERVILLE CITY OF LINO LAKES Mayor Mayor Attest: Attest: City Clerk City Clerk Dated Dated 2 78