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HomeMy WebLinkAbout2015-09-02 P & R Minutes - (Not Approved) PARKS AND RECREATION COMMITTEE Wednesday, September 2, 2015 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on September 2, 2015 at the City Hall location. Present: Chairperson Jon Grahek Vice Chairperson Kevin Waeghe Committee Member Chris Bettinger Committee Member Charles Reinhardt Committee Member Kevin Amundsen Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Council Member Steve King City Administrator Mike Ericson Public Works Director Paul Palzer Absent: Linda Neudecker, Recording Secretary I. CALL TO ORDER Chairperson Grahek called the September 2, 2015 Meeting of the Parks & Recreation Committee to order at 6:35 p.m. in the Council Chambers at City Hall. Roll Call – see above II. SET AGENDA Committee Members requested that Movie in the Park ~ The Lego Movie be added under Committee Business Item #4, Thank Yous/Recognitions for Mr. Pat Branch and Mr. Tom Lee under Updates Item #3, Safety Bases, Shoreline at Trailside Park & Fete des Lacs Run be added under Other Items, Items #6, 7 and 8. Motion by Committee Member Waeghe, seconded by Committee Member Amundsen to amend the agenda as stated above. All in favor. Motion carried. III. APPEARANCES ~ 1. Terry & Brigid Thompson, Midwest Events Terry & Brigid Thompson where invited to present to the Committee information regarding their company and professional expertise to coordinate the Fete des Lacs runs/walk in the future and they provided an outside perspective on suggestions for improvements for the event. City of Centerville Parks & Recreation Committee Meeting Minutes September 2, 2015 The spoke about the Shake Your Shamrock Run which they own and provide timing, marketing and registrations for. They briefly discussed fees, provided information about their organization, marketing and stated that they have known Administrator Ericson for several years due to other events that they have overseen. They stated that at this time they cannot be the run coordinators but they would be happy to assist. IV. CONSIDERATION OF MINUTES Chairperson Grahek provided members with an opportunity to amend the presented minutes. Committee members requested that on page 1 of 6 under Appearances that the first sentence in the last paragraph “14.5 miles” be modified to “3 miles” and page 5 of 6 under Updates, Item #2 second sentence, modify the dollar amount to “$450” rather than “$250”. Motion by Committee Member Peterson seconded by Committee Member Seeley to approve the August 5, 2015 with the above stated amendments. All in favor. Motion carried. V. COMMITTEE BUSINESS 1.Use of Laurie LaMotte Memorial Park, October 3, 2015 w/Alternative Date October 10, 2015 from 8:00 a.m. – 5:00 p.m. (Cub Scout Pack 232) – Rocket Launch The Committee noted that there were no additional requests for the same time period. Motion by Committee Member Grahek, seconded by Committee Member Peterson to approve the above stated request. All in favor. Motion carried. 2.Use of Laurie LaMotte Memorial Park, August 30, 2015 from 1:00 p.m. – 5:00 p.m. (B-Day Party) ~ Pre-Approved Administrator Ericson stated that due to the timing of the event and the meeting, staff approved the item as there were no additional requests for the same time period. 3. Tour de Hugo, 2015 Administrator Ericson stated that he has been attending meetings regarding the event, placed event flyers in the City’s kiosk and stated that with the trailways within the community and throughout Anoka County’s Rice Creek Regional Park. Administrator Ericson stated that he Committee may be interested in planning of this event anticipating that it may enlarge to our community or planning a similar event in Centerville. 4. Movie in the Park – September 12, 2015, 7:30 p.m. (The Lego Movie) Page 2 of 4 City of Centerville Parks & Recreation Committee Meeting Minutes September 2, 2015 The Committee reported that the flyers had been completed, placed in the kiosk and forwarded to the school for inclusion with the Friday Flash. Committee Member Peterson felt that supplies on hand where sufficient for the event. VI. UPDATES 1. Council Updates – Council Member Steve King Council Member King again discussed volunteers for clean-up of the parks and the utilization of members of the County’s Sentence to Service Program as an option. 2.Electrical Improvements at LaMotte Park, Paul Palzer Public Works Director Palzer reported that all of the improvements had been completed. 3. Thank Yous/Recognitions (Pat Branch, Fete des Lacs 5K/8K Run/Walk Coordinator & Tom Lee, Music in the Park Coordinator) The Committee discussed ideas associated with thanking outgoing Race Coordinator Branch for his dedicated services associated with the Fete des Lacs 5K/8K Run/Walk, creative venues and Administrator Ericson volunteered to obtain a #1 race bib for members’ signatures. The Committee also discussed ideas for Mr. Lee and it was determined that a thank you would be in order. The Committee requested that both items be presented to the individuals at the September 23, 2015 Council meeting. VII. OTHER/ON-GOING 1. Popcorn Machine Purchase ~ Tabled This item was again tabled for discussion. 2. Short/Long Term Planning ~ Tabled This item was again tabled for discussion. 3. Playground Areas – Replacement w/Woodchips (3 Parks Completed)/Rubber (LaMotte Not Completed) ~ Tabled 4. Blue Bird Houses - Deleted 5. Basketball Court Line Markings ~ Table 6. Safety Bases 7. Shoreline, Trailside Park Page 3 of 4 City of Centerville Parks & Recreation Committee Meeting Minutes September 2, 2015 8. Fete des Lacs 5K/8K Walk/Run Administrator Ericson stated that this item would be discussed further at a part of the 2016 Fete des Lacs Festival Committee meeting. VIII. ACTION ITEMS REVIEW – Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the September 2, 2015 meeting will be included with the minutes to be approved. Items that have been completed as of August 5, 2015 will be removed:  These include item numbers: 15-01d and 15-026. Corrections/Revisions: 15-015: add: Paul Palzer; Date: ASAP; Status: Open Items to be added are: 15-030: add: Safety Bases; Assigned Person: P. Palzer; Date: ASAP; Status: Open Add tabled items under VII. OTHER to agenda for September IX. ADJOURNMENT Motion by Committee Member Peterson, seconded by Committee Member Amundsen to adjourn the meeting at 8:45 p.m.. All in favor. Motion carried. Submitted by: City Administrator Mike Ericson Page 4 of 4