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Home My WebLink About2003-03-26 CC Packet WORK-SESSION/CITY COUNCIL MEETING m. APPROVAL OJ' COUNCIL MJNIJT.ES Wednesday, March 26, 2003 'L' 5:30 PM (Work Session - 2002 Audit) ~~t~ --14 6:30 PM (Couneil~ ~ - ~~J.,\!~ ~ oN- 6:libl pm March 26, 2003 CouDdI MeetbIg M1Dldes ~~/ ~ ~- cJ CALL TO ORDER / 1. RoD CaD . \Jl APPROVAL OJ' AGENDA 1. City of CentervDle March 13, 2003 through March 26, 2003 Claims een_ni.1 :Fire District Claim.s . 3. Pay Estinutte ##4 (Arat CoDStruetion Co.) - Pheasant Marsh Phase n ( . ~. . 1m County AssesslDent Contrad - 2.003 A A L l{""~" . V . _~~ V~~ 70~.~ -" V. AWARDSJ.PRESEN1ATIONSlAPPEARANCES :- t.tY:hf '- .,fi. Noble WeIdIDg- 21" Avemie (Update)-13Db 1rx-t.> .M~j/'/ ~f:) PUBLI~;~~ LiP ~**V. V (jYlIl-1:~PWtier Preserv~ Subdivision and Be.!~g ~iW~~).. ~ ~. i ~ Cont'd -~~ .--~3~~~ r:; r"T1J- -:r~i'-u.rp t /7'ft 2. hitGPoUce CoDSOUda~':'PH. ~ U7X,~ ~~~ aJ,. e. e- e;t - 1JtR..tf *' Ql) ~ , V UI ~/~ C-UJG PU. 7:~D 0 VB. COUNCIL BUSINESS :::;tpl -m.~&.BJ&h1et({:.~L"fUJb,?) ~ ~~, , ~~~$ -r~ . VehideReplAcelDent~(paJzer)-"'~ ~ ~~I- ~~}J r~~V4h i ~/Tru-Green Chem Lawn Contrad _ ~ prr.a fov- ~ ~. D ~~:.\ :' ,~:lr~;7;:1f:-Annu.J ~ ~iieC8rd.A~f~/~ t.tf.,f,,(ltf,~ -.... ~~ ResoIUti. on##03-016.-.Cable~~JointPQwersAareelDent 1It.;bIAJJ!t~ 8. Volunteer Reeognition Day (Capra).lP5l;JO \I~ ~~~"p 7 .. . CIGNA ;&ehavioral EAP Privacy AddendUID ~au1seth) -' ~~L,~ ~ ~ .JsPJt~r- \.Q......~re<'.tKlfO' ,.~-t Cofl\~"l ~, ~ · . vm. ANNOUNCEMENTSlUPDATES i LegIoJatIve (Update) {~ . ~ \~>'~ CONSENT AGENDA IX. ".. _L_ 1 '~~ fa Si ~ ~ ~ I ~ ~ 16 c>> cO .... .... ~ I Ii 0) '"'":. 8 ! .... .... ~ .... ,... I!! .... .. u I' ~ fa .. "~'J"~.~ I ,':,.J. ~ 'I." j.l,;:+.. Q ~';:;,~';"r- ~ 0 ~ ~ 8 ~ Iii ~ ~ ..... CD ~ ~ 0') ~ _. "l c .... i (0 ,... m. - . 15 f8 ~ ... c E c I!! .. .. U ~ ::3 0 0 8 8 ~ ~ (0 ,... 8 Ct) (0 N .... ~ g ~ ....: - 0 N ~ = - "':. <<!. g) c ! ~ 1.0 1.0 m f8 ~ l f8 (0 18 ~ .... ~ Iii .. si :: ~ l. 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Proposed Budget u "0 Lakes Centennial Joint 2003 2003 2,004 EXPENDITURES Salarles- Full Time 1,847,643 1,241,849 2,391,000 Salaries-Overtime 60,000 40,000 70,000 Salarles-CSO's 0 34,480 200,000 Worker's Comoensation Jnsurance 21,096 21,400 40,000 Suoolles , 42,710 42,800 44,500 Fuel- Vehlchles 40,000 24,500 55,000 Audltlna & Accounting Services 0 12,000 17,000 Other Contracted services 22,624 26,260 20,300 Travelfrralnlna 20,000 16,000 36,000 Prlntlna & Publishing 800 300 1,000 PropertylLlablllty Insurance 25,000 30,800 60,000 . Utilities 30,080 3,500 32,000 Teleohone 7,760 7,000 12,000 . Building/Grounds Maintenance 33,000 2,200 33,000 Vehicle & Eauloment Repair & Maintenance 63,000 15,500 89,000 Bulldlna Lease 203,650 12,000 203,850 Eauloment I 19,335 22,000 34,000 . Dues & Subscriptions 1,800 790 1,000 Miscellaneous 1,500 8,830 5,000 Dare Exoenses 4,000 0 5,000 CONTINGENCY FUNDS 0 5,000 10,000 Capital Eaulpment 90,000 69,500 190,000 TOTAL EXPENDITURES I 2,533,998 1,636,709 3,549,450 Available $ 0 0 93,370 Note: Prolected New Centennial PD Building Y8i rlycost 300000 I POLICE JfA BUDGET I. -',\1 it , QUAD CITIES POLICE DEPARTME~ T Proposed Budget L no Lakes Centennial Joint 2003, 2003 2,004 REVENUE Circle Pines 0 596,587 Lexinaton 0 501,323 L1no Lakes 2,437,298 C8ntervUle 0 484,549 AMOUNT TO BE PROVIDED BY-CinES 2,437,298 1,582,459 3,589,820 GranfS-Small Communities Grant Grants-state Snowmobile . 1,500 Grants-Fec:leral COP 0 25,000 0 Grants-New COP 47,000 0 Grants-Eaulpment 11,000 State Relmbursement-other Items or events 0 0 0 State Reimbursements 0 5,500 12,000 Dare Funds-centennlal SchooUDonatJons 0 0 0 Copies/Report Records/Notary 700 2,000 4,000 Interest on Investments 0 1 ,250 2,000 Soeclal EventReimb 18,500 5,000 10,000 Miscellaneous 0 4,500 5,000 Vehicle & EQuipment Sales 9,000 5,000 10,000 Forfeitures 5,000 5,000 5,000 Donations 4,000 1,000 5,000 TOTAL REVENUE 2,533-,998 1,636,709 3,642,820 I I I I POUCE fA BUDGET I Holiday Parties January 2001 Kelly's Komer CKft 015382 $400.00 2000 Holiday Party Flrstar Bank $372.32 Majestic OaksIHollday December 2000 Flrstar Bank $201.92 Holiday Party Supplies January 2000 Flrstar Bank $437.89 Holiday Party September 2000 Check # 15017 Majestic Oaks - Deposit fpr 12-9 Holiday Party $ 50.00 December 1999 Check # 14122 2000 HOI~day Party Buffet Kelly's Komer $150.00 December 1999 Firstar Bank . $65.50 Holiday Party Supplies December 1998 Check # 12939 Hollday!Party Kelly's Komer $270.00 STAFF REPORT () DATE: March 12, 2003 ~ cP ~ ~,o TO: FROM: Honorable Mayor and City Council Kim Moore-Sykes, City Administrator Jalvlh RE: Electronic Card Access for City Hall ......................................................................... The suggestion of installing electronic card access for City Hall came up as the result of an ongoing Staff discussion has been having regarding the difficulty of collecting keys from people who have used City Hall for meetings and former employees. The locks on City Hall have also had to be changed because a former employee may have copied a key. Two past councilmembers still have keys but I have notified them about retmning their keys. Missing keys to City Hall is also a concern for the security of Staff members. Recently, staff came to work and discovered that the building had been used the evening before but there was no meeting scheduled. Two vehicles were observed in the parking lot and the lights were on in the offices of City Hall. While Staff collects a security deposit for keys that are given out and returns it when keys are retuIned, it is very simple to make a copy. This scenario certainly has serious implications for the security of City Hall, especially since the well roOm and chemical room are'b.oused at this site. Because of these above-stated issues, I asked the Staff to get information and a cost estimate for a card key system. Attached is the information that we were able to obtain. . Some of the features of this system include the ability to control access so that if someone has a card key and does not return. it, Staff can simply delete the card number thereby rendering the card key inactive. Another benefit of this system is that we are able to determine who is in the building and when. This information is also useful in verifying time sheets or simply using th~ print-outs as time sheets. This information is being provided to you as FYI. . . . '" .. .~.; ~... .. . . ~ <S> - Il'c1"IIWJL.a NYC MEA I The 485 and 4858 Control . Expanston cards provtde access, fire, and burglary control ODeratton to any ~OO Command Proc:essoi-' PaRe[ The 485 eJCPands the XR200's memory capadty to 1000 user codes, 1200 events, and 16 door ac~ess locatfons. The manyfeatures such asHolfday Schedules, Antf-Passback operation, Shift Schedules, Door Schedule OVerride operatkm, make the XR2CJO..485 combInatfon a sophfstfcated blend of b~ flre, and access control at a remarkable prtce~ .AddItIonally, the 4858 provIdesfourspedal features for bank applk:atfons~ I :1 .j '1 'j 485 ,. 4858 _".HANCED ,.i SYSTEM fEATURES B 000 USER CODE CAPACITY The 485 expands XR200 user code capacity from 200 to 1000 users. Each user can be assigned one of 99 different profiles that Ind.udesaccess to arrfcornbinatfon of ef8ht areas. A 16-character name can be assigned tDeachcode. Thfs namewll print on a local printer; cliplayftmntheeventbuffeJ; andean be transmitted to a DMP receiver, or an alphanumerfcpaget HOLIDAY DATES AND SCHEDULES The XR2CJO.485 allows up to 20 different holfday dates to be selected that overrfde the normal schedules. Independent holfday schedules are available for each of the eight burglary areas, system relay output operation, and door strike operation. All holiday dates can be assigned up to one year in advance. UP TO 16 INDEPENDENT ACCESS DOORS Card reader inputs can be attached from 16 different locations in the system. Any proxtmi~ magnetic stripe, or other type of access control reader that provides a WIegand data output can be used. Readers can be connected dtn!ctly to DMP Security Command-keypads, Model 733 Wiegand Interface ModUles, or DMP Easy Entry" keypads with buUt-in proxtmity card readers. 200 EVENT MEMORY BUFFER The 485 expands the~memoryofthe moo from 200 to 1200 events. 200 events are reserved for standard but'g1ary, fire and system events, and an addttfonal 1000 are reserved for door access reports only. The events can be viewed at a keypad, printed on a local printer, or retrfeved by the central statton. Events can be sorted by a particular user, door location, and date range. . '. -::.::::":;;t~::~fi.ffi;~1t~f14~il1l1 n\ll'i'~.!m SHiFT SCHEDULES Each area of the system can have a schedule. Each users' access card can be assigned to operate during one of the four shift schedules, or may be allowed to operate regardless of any schedule. This same schedule is also used by the burglary system to detennfne if a partfcular area is not armed by the scheduled time. ANTS..FAISBACK The Mof!et 485 offers extensive anti- passbackoperatton. DIstinct doors and readers C$n be designated for access to, or exit (egress) from, partfcular areas in the system. When users access an area, they are logged tnto that area tn the system memory. Should the users exit improperty, theywiU be dented access to the area when they try to re-enter. A forgive. user option is available to the master user to - clear anti-passback vtotattons. ACCESS DENIED REPORTS The XR2OCJ-0185 system can restrict access for several reasons. For example, a user may be attempting to enter an area whk:h they are not assigned or an area they did not properly exit. The user may also be dented access for entering during the wrong time of day. The ~ reason for access dental can be displayed on the keypad, stored fn events, logged ona local printer, sent to the central station, orsent ~~~r or to the fBRE DRILL AND WAI.l( TlUT Users can test fire notfffcatton bells usfng the FIre Drill feature. Nottficatfon devfces wIl sound until an Alarm Silence or a Bell OUtput ttme-out: occurs. Aspectalcode is also available for installers to fnltiate a one r.nan Walk Test for testtng and system verIfk:atton. 11 r OUTPUT GROUPS Unk multiple outputs to activate wtth a single event. Groups can be asstgned to a particular user to provide floor control for elevators. AUTOMATIC DISARMING 0' BURGLARY SYSTEM Stnce the XR2OO-485 is an integrated burglary, fire, and access contn)l system, the burglary system can be disarmed simply by presenting a card to a reader. When a user a~ to gain access to the buIldtng they present their card to a card reader. When the card Is vaUdated, the JmOO..485 system checks the burglary area(s) assigned to the user. This area is then compared to the area(s) assigned to the spedfk: reader addrES The anned area(s) that Is assigned to both user and reader is then disarmed. 1bfs feature allows a user to.gain access to a spedflc area and disarm with one card read. DOOR. STR.lKE SCHEDULES WITH OVERRIDE Schedules are also provided to allow control of door sttIJ<es. Spedflc doQrs may be set to unlock certain times of the day or nieht, or the card reader can be completely disabled when desired. The schedule override feature keeps doorS locked should the business open late or dose early due to inclement weather or other emergenc.y.. 4858... ADDED SECURITY fOR BANKS The 485B provides addttfonal securlt.yfor banks by providtng aU of the features" found on the Enl!ulnced 485, plus Bank Safe It Vault operation, _ 'J\vo.Man Rule, Panic Button Test, and Early Morning Ambush. LISTINGS. AND APPROVAILS · Underwriters~- 55398 Ul294 Access Control System Units UL 365 . Poltce Connected Burglar Ul609 local Burglar UL 864 FIre Protective Signaling UL 985 Household FIre Warntng UL 1023 Household Burglar UL 1076 ProprfetaryBurglar UL 1610 Central Station Burglar UL 1635 Dfgttal Burglar · UL Bank, Safe, and Vault (485B only) . CaltfomfaStateRreMarshal-7165-1151:105 -j! I I J i e .s ~ ! '-' 2500 North Partnership Boulevard Springfield, Missouri 65803-8877 v MinlProx~ Proximity C~rcI Reaeler' 5365 Series The MlnlProx Proximity Card Reader boasts a new slim design to match any decor. The attractive new design allows the MlnlProx reader to be mounted Indoors or out. The durability and rellabHIty of the new MlnlProx reader Is underscored by the new lifetime warranty. The new MlnlProx reader accepts 5-16 volts, so that one model can meet most voltage requirements. The MlnlProx reader Is available with either Wiegand Interface or clock-and-data magnetic stripe Interface: The 5-volt capability allows existing swipe-type access control Installations to be easily upgraded to proximity technology, simply by changing the existing reader heads and cards. The cloclHJn9-data magneftc stripe version reads all HID proximity cards and outputs the card data In a Track II . format No rewiring Qr pulling of new cable. Is : nec~~.' , The MlnlProx reader offers high reliability, consistent read range characteristics, and low power consumption In a single, easy-to-lnstall package. Standard capabilities Include mulftcolor LED, compatibility with all standard accesS control systems, and Intemal or host control of the LED and beeper. The MlnlProx reader Is designed for mounting directly on metal with no change In read range performance. HID's commitment to bringing advanced technology to the radio frequency Identification market Is again demonstrated In the new MlnlProx proximity card reader. , i . I . . j , 1 ... , , , ..I ..:j "n . . ~ ::,j I i F.atures Mullion mounting: MlnlPro~ readers are designed to be unobtrusive and. to mount directly on metal such as door mullions.. . Audiovisual Indication: When a proximity card Is presented to the reader, the red LED flashes green and the beeper sounds. The multlcolor LED and' beeper can also be controlled IndMdual1y by the host system. Diagnostics:. On reader power-up, an Intemal se/f- test routine checks and verifies the setyp Q (:Jii~) 18~ configuration, determines the Intemal or extemal - lead control of the LED and beeper, and initializes the 2 x 0.172" (0.43 pm) I ~46.7 em) reader operation. . 1~~c:n) Indoor/outdoor design: The MlnlProxreader Is mounted In a rugged, weatherized polycarbonate housing to withstand harsh environments and provide a high degree of vandal resistance. This allows reliable performance anywh~re. . Easily Interfaced: The MlnlProx reader Interfaces with all existing access control systems andean be operated with any facility code and card number format requirements.. MlnlProx r~ders communicate In aU Wiegand formats. The clock- and-data magnetic stripe output Interfaces with systems that originally read Track II magnetic stripe data using m level outputs of data, clock, and' card present. . Security: The MlnlProx reader recognizes over 137 billion unique codes. Warranty: MlnlProxread~rs are warranted against defects In materials and workmanship for life from date of shlpm~nt. (See complete warrantY policy for details.) 6.00- (15.2 em) 5.25" (13.3 em) =0 DIm. HOLD 9 _8 RED LSD 7 8IIN LSD 8 RIIlUAN 8 DATAol 4 DATMl3 8IlOUND 2 VDCl mm .. '" ". .- Q BLUE YELLOW BROWN ORANGE BLACK WHITE GREEN BLACK RED Specifications Typical maximum read range: ProxCard 1J<i card 4-5.5" (10-14 cm) ISOProx™ card 2-4" (5-10 cm) ProxKey II~ keyfob 1-2" (2.5-5 cm) Power SUpply: 4.75-16 VDC Unear power supplies are recommended. CUrrent requirements: Cun-ent (DC) 5V Max.Draw Average 50 mA Peak 80 rnA Dimensions: 6.0" x 1.7" x 0.75". (15.2 x 4.3 x 1.91 cm) Material: Polycarbonate UL 94 Weight: .3.8 oz. (108 gm) Operating temperature: -~ to 1500 F (-3()0 to 650 C) . Operating humidity: 0-95% noncondenslng Transmit frequency: 125 kHz CertIfIcations: UL 294 listed FCC part 15, United states DTI (MPT 1337), United KIngdom CE Mark pending Blf pending Cable distance: Wiegand Interface: 500 feet (150 m) Clock-and-data Interface: 50 feet (15 m) Recommended cable Is ALPHA 1295 (22 AWG) 5 conductor stranded with overall shield or equivalent.' Additional conductors may be . required for LED or beeper control. Spec/tlcotlons subject to change without notlce. 5365 1196. supersedeS 8/94 PrInted In the U.S.A. 12V Max..Draw 60 mA 160 mA Part Nu....rs Base Part No.: 5365 Wlegond Interface Base Port No.: 5368 Clock-<md-data Interface Description: TrI-state LED, Inteniol Beeper on Options: . Color (Gray, Beige) . LED and Beeper Operation · Custom Label (Please see "HoW to Order" guide for a description of the options and associated part numbers.) 9292 Jeronimo Road, Irvine, CA 92618-1905 U.S.A. Tel: (714) 598-1600 (BOO) 237-7769 Fax: (714) 598-1690 Internet Address: . h1tp:/Iwww.prox.com # If c PRODUCT SPECIFICATION ' --., ..".- -,- I. ". '. 733 Wiegand Interface Module, RSIIIOTli ACe.SS CONTROL For XR10, XR20, 1912XR, and XR200 Panels Description The 733 Weigand Interface Module allows you to use the powerful DMP Easy EntryTM access control capability with the XR10, XR20, XR200, and 1912XR Command ProcessorTM Panels to provide codeless entry and arming and disarming of the system. The 733 operates on either 1? VDC or 24 VDC Input and provides four programmable protection zones you can program for a variety of burglary and aCC8$S control applications. The module additionally supplies a Form C (SPDT) Door Strike relay, built-in plezo with remote annunciation output, Data to panelLED, and a 4-posltlon terminal for connectfng up to two extemal Weigand format proximity, swipe, or Insert type readers. Armed SlaIus Oulput , RemolII AulllbIe AnnlmdaIIal 1PJ24 VDC Oulput ~ . NormaByOpen Zone 4 Zci1e a Zone 2 Zone 1 Keypad Dala Bl!8 733 wiring diagram How the Easy EntryTM Feature Works A user simply presents an access card ortoken to a reader connected to the 733 module. Information from the card or token, which contains the users code number, Is then transmitted to the 733. The user code Is then checked by the 733 against the panel's programming to d~rmlne whether the. user has the authority to arm or disarm or enter the controlled area at the currenttlrrie. If user has the proper authority, the 733 then activates Its Form C door release relay and arm or disarm If programmed. DQor contact zone with Soft-shunt™ .If the 733 module Is releasing an electric strike or magnet . . on a protected door (contacted), a 4O-second shuFlt can also be provided by connecting the door contaCt wiring to Zone 2 on the 733 module. Once the 'users ~uthorlty Is confirmed the door strike relay Is activated and the user has 5 seconds to open the door conl1ected to Zone 2. The zone Is then shunted for 40 . seconds. ... Features · Access readers connect directly to 733 module · Works with proximity, swipe, and Insert style readers · Simple 4-wlre connection to keypad data bus wiring · Each module Is addressed and fully supe~ · Module operates on either 12 VDC or 24 V~ Input · Readers can be P9wered from 733 power output,or separate power supply · Reader output voltage from 733 matches Input voltage · 733 allows codeless arming and disarming of system · ExIsting bank or credit cards can be used with Insert style readers for low cost access control · 733 provides four programmable protection zones · Zones suitable for burgiary and access applications · Controlled door contact wiring can connect directly to 733 zone 2 for 4O-second .Soft..shunt" delay · PIRs, mechanical switches, or other devices can be connected to the 733 for. a Request to Exit feature · Built-In Form C (SPDT) door release relay · Armed Status output for armed display at entry door · Built-In plezo alert sOunder · Remote sounder output for local annunciation · All wiring connects to high qUality terminal blocks for secure, 10ng-I$8tIng connections . · Attractive and functional high-strength plastic housing. allows mounting on walls, electrical boxes, or InsIde metal enclosures' . · Easy slide switch addressing eliminates mistakes · Built-In DM~ quality and reputation · Designed, engineered, and assembled In the USA I ! . , " - \ 1 j ,J j 1 I '.'t , ... 2841 E.1nlIustIlaI DrIve SpIInglIeId, MO Elll802-6310 8OCHl41-4282 ...... -~ -....... .......... LT-0a44 (1197) Door contact zone with Soft-8hunt™ After 30 seconds, the 733 module begins sounding its built- In pelzo sounderto alert the userthatthe Soft-Shunt Is about to expire. If the door Is stili open at the end of the 40 second Soft-Shunt timer a zone fault Is generated on Zone 2. .- - 1-5 I -[J -- fa""""",,, I A11O_lIlo == --'1- 40__ ""'..."..._. sea:.. [J I '_~1lI1I _""'4O_a .____Iooplollllfa-. lIodol '"* . Soft-Shunt™ IImellne Zone three Request to ExIt You can also connect a PIR (or other motion sensing device) or a mechanical switch to zone three on the module to provide a Request to ExIt capability to the system. When zone three Is opened or shorted, the door strike relay activates for five seconds. During this tim~, the. user can open the protected door to start the 4O-second .Soft- Shunt™D entry/exit timer. After five seconds, the relay restores power to the door strike or magnetic lock. Compatible panels and operating modes The following table shows the various panel types and necessary operating modesforthearmlng/dlsarmlngfeatu~: Operation XR10 XR20 1912XR XR200 Arms H1A Yes Yes Yes Yes Disarms HlA Yes Yes Yes Yes Arms AlP No No No . No Disarms AlP Yes Yes Yes Yes Arms Area(s) N/A No No No Disarms Area(s) N/A *Yes *Yes '*Yes * DurIng entry delay only Access Control Keypad Applications Control access to specific areas . Presenting their card to the reader, users can arm or disarm the system or just open the'doors of those areas In which they're authorized to go. Use existing bank or credit cards You don't even have to Include the cost of access control cards In the job if the. users all have bank or credit cards. The 733 module can use the Information.from these sources and validate their authority level and user code with the panel. ~ to Retrofit any existing DMP system .. . . ... Designed to allow easy upgrading, the 733 conneCts to' - existing DMP systems and makes use of the panel's Qurrent authority levels and access restrictions. Keypad Data Bus Connection The simplicity of the 733 module is In its Installation. The 733 connects to the 4-wire keypad data bus at any. point along its wire run, and Just requires an address setting through its on-board switch block. Power Sp$Clflcatlons Model 733 Weigand Interlace Module Voltage 8.5 to 28.5 VDC' Current 3OmA, up to SOmA with relay on External Access Readers and cards. MP-5365 MinlProxe ProximItY Reader - Narrow styling (1.7" x 6") for Interior or exterior mullions. Two to - five Inch read range. Gray. .' ,..- Current 60mA at 12 VDC PR-5355 ProxPr08Proximlty Reader-Single gang mounting for interior or exterior applications. Four to eight inch read range. Gray. Current 60mA at 12 VDC TL-5395 ThlnUne 111M SwItch Plate Reader-Slzeofstandard wall switch plate. Only 0.58 thick with reader in the center of the plate; Two to five inch read range. CUrrent 60mA at 12 VDC 1325 ProXCard I~ Proximity Card - C..- ~. size. Distributed with randem DMP user codes. 1345 ProxKey 111M Proximity Device - Tough" plastic molding. Convenient car key size. Distributed with random DMP user codes. .., 544 Insertion MagnetIC Stripe Reader - Single gang mounting(3a x 5.5") for interior o~ exterior applications. Reads Dorado 9000 Magnetic Stripe Cards. Black or White. Current 35mA at 12 vPC 644 Pass-through Magnetic Stripe Reader :- Narrow styling (1.88 X 6") for interior or exterior mulDons. Reads Dorado Magnetic Stripe. Cards or bank credit cards encoded with ANSrtABA formal Current 35mA at 12 VDC 9000 Credit card size Dorado Magnetio StrIpe Cards.- Distributed with random DMP user codes. I Dlgiml Monitoring Product:s 2841 E. Industrial Drive Springfield, MO 65802-6310 800-641-4282 L ~ " CITY OF CENTERVll.,LE CITY COUNCIL MEETING MARCH 12,2003 6:30 p.m. Pursuant to due call and notice thereo( the City of Centerville held their regularly scheduled meeting on March 12, 2003, at City Hall, 1880 Main Street. PRESENT: Mayor Terry Sweeney Council Member Paar Council Member Lee ' Council Member Capra Council Member Broussard Vi t ABSENT: None. STAFF: City Administrator, Ms. Moore-Sykes City Attorney, Mr. Jim Hoeft City Engineer, Mr. Dan Schluender I. CALL TO ORDER ::j ~ "'1 '.'j ,I :n '."1 , ; ,:1 ---J 1 J "J ',,;,'1 '1 , '~ '~ , Mayor Sweeney called the March 12, 2003, City Council meeting to order at 6:28 p.m. ll. SET AGENDA Mayor Sweeney requested that building permit information be added under announcements and updates. Council Member Lee requested that discussion of an ordinance barring' bring your own bottle type establishments be added under council business. Motion bv CouncR Member Broussard Vickers seconded bv CouncR Member Lee to aDDrove the a2enda as amended. AD in favor. Motion carried unanimouslY. m. APPROVAL OF ,COUNCIL MINUTES 1. Febmarv 10.' 2003 Council Worksession MeetinfJ Minutes Motion by Council Member CaDra. seconded bv CouneD Member Broussard Vickers to aDDrove the Council Worksession Meetin2 Minutes for February 10_ 2003. AU in favor. Motion carried unanimously. Page 1 of17 " 2. February 12. 2003 Council Meeting Minutes Mayor Sweeney requested the following changes: On Page 2 of 20, first paragraph, third sentence insert "a city committee" and "apprc;>ximately" in front of $20,000. On Page 4, third paragraph remove yelling. Sixth paragraph, same page, sentence 2 modify.to read "She also provided information from the AKC that listed Jack Russell 'Terriers Ms. Wirth provided information from the AKC website that listed the traits. of the Jack Russell Terrier." On Page 5, indicate the license was good for the life of the previous dog. On Page 11, third paragraph add "if' in between make and exhibit, and add modifying between A and Sections. On Page 15, change ~'part" to ~'party". Council Member Capra requested the following changes: On Page 7, insert Mr. Ken Vanderbeek for a representative of Wiseguys. On Page 13 change would to "may be". Motion by CouncD Member Broussard Vickers. seconded bv CouncD Member Pur to aoorove the CouncD MeetJn2 Minutes of February 12.. 2003 as amended. All in favor. Motion carried una.nimously. IV. CONSENT AGENDA 1. The City of Centervi1le February 24, 2003 through March 13, 2003 Claims for Approval 2. Centennial Fire District Claims 3. Parks and Recreation Committee Request to Expend Funds Not to Exceed $150 Associated with Earth Day Events Planned in Local Parks 4. Electrical Inspection Contract - Mr. Dave Kicbler Mayor Sweeney requested that the Electrical Inspection Contract be removed for discussion as he had found some spelling errors. Motion by CouncD Member Broussard Vickers.. seconded bv CouncD Member Paar to aoorove Consent A2enda Items 1.. 2.. and 3 as oresented. All in favor. Motion carried unanimously. Mayor Sweeney requested ,the following changes to the contract: On Page 3 under Independent Contractor chang~ ~~f' to ~With". On Page 4, under 10.2 change to personal delivery and under 11.1 anyone s~ould be two words and ,names should be names. Motion by CouncD Member Lee.. seconded bv CouncD Member Paar to aoorove the Electrical InsoectioD Contract as amended. All in favor. Motion carried unanimously. V. A W ARDSIPRESENTATIONS/APPEARANCES I. Ms. Bonnie McDonald. Anoka County Historical Society Page 2 of17 J, ., Council Member Capra gave a brief overview of the history of the Design Team Ad 1IU\,.... ~~~ and the process for declaring an historical district. Council Member Lee indicated he felt the mailing should have stated that not returning the card would count in favor of the historic district. Council Member Capra indicated that information was listed in the second mailing that there would need to be 51% to oppose the district. . . Ms. Bonnie McDonald introduced herself and thanked Council for the opportunity to provide information on a possible historic district Ms. McDonald indicated Council Member Capra had asked her to come as a professional in the field of historic ~reservation planning. She then briefly gave an explanation of the process of placing properties on the nation8.l register of historic properties. Ms. McDonald indicated she had received calls concerning whether the national register historical designation affected personal property rights. She then clarified that it does not except where federal funds are used and federal funds are rarely given to individuals to renovate their homes. Ms. McDonald d~bed the process for designating an historic district. Council Member Lee asked if the City moved forward, what the time :frame would be to create the historic district Ms. McDonald indicated the timeline is governed by the time required to gather the information required and dependent upon the level of interest or expertise in writing the request. She then recommended allowing at least six months. and as much as one. year. Council Member Capra indicated 0 ~ had begun photographing the homes that were within the original d started the process of determining Wh~ built and who owned them. She then indicated that the designation would. review by the County as to whether the buildings could be removed 8q, to allow widening of CSAH 14. .. ; Council Member.Lee asked whether the City had any requirement to assist with funding the hi.storic district application. Ms. McDonald indicated Council could chose to support the writing .of the nomination with or without financial support. She further clarified. that the City has no legal obligation to financially contribute. Council Member Lee asked if Council were in favor of this nomination, if the City would have any control over which homes are included. Ms. McDonald indicated there is no ability to control what homes are included. She then said it is the right of all persons, as a citizen, to write the nomination if they believe the area is historic and desire to be preserved. Page 3 of17 \ ~ Council Member Lee commented that without the support of the Council, it would be more difficult to move forward. Ms. McDonald indicated that anyone writing the nomination would be required to use his or her own resources if. the City chose not to p financially support the nomination. She then said that she believes that the National Register Historian does take into consideration how the community feels about the request. Council Member Capra indicated that if there is home or business within the district and a person wants to sell or renovate they have every right to do so and this does not give any right to stop someone from changing their property. Ms. McDonald indicated that this is an "honor roll" type recognition that recognizes the special features of the community and there are no regulations attached to being included in the district Council Member Lee indicated that based on the mailing, the entire downtown is opposed to becoming part of the historic district and part of the reason is because it would affect .their businesses because improving CSAH 14 would improve business for -them. The historic district has the potential to affect what the County can do and that could harm their businesses. Mayor Sweeney added that the .project is federally funded. Ms. McDonald commented that it could be looked at both ways, but said she has information to indicate that a national historic designation improves tourism and increases business. Mayor Sweeney commented that based on how close together the buildings are in the area, any expansion of CSAH 14 would require the removal of some of the existing buildings. He then said that the business owners are concerned that the historic designation will affect what is done to CSAH 14 and be a negative impact on their businesses because they feel the expansion of CSAH 14 will bring more traffic to downtown and provide more business for them. Council Member Broussard Vickers indicated she was not ready to decide as a Council. whether to do this and would like it placed on an agenda for another meeting. Ms. McDonald indicated she is available to educate, give guidance and .is not here to advocate for or against the historic district. She then said it does improve tourism, property values and then welcomed any calls with questions. . 2. Mr. Tom Wilharber. Centerville Lions Mr. Tom Wilharber, 6849 Centerville Road, addressed Council and thanked Council for' allowing the Lions to distribute the recycling carts. He then provided statistical Page 4 of17 information as to. how many carts were handed out and noted that residents .can either keep the old carts for storage, throw them away or biing them to City Hall where they will be made available to any resident who would like them. I Mr. Wilharber informed Council that Mr. Robert LaMotte passed away on M,nday evening and told Council it was an honor for Mr. LaMotte and his family to receive the Lifetime Achievement Award prior to his death. VI. PUBLIC HEARING(S) 1. Peltier Preserve Subdivision and Benefiting Prol'erties (Municipal Services) Mayor Sweeney opened the public hearing at 7:05 p.m. Mr. Schluender indicated that he was informed that Mr. Peterson had rescheduled this hearing to March 26, 2003. Mayor Sweeney indicated he was not sure if Mill Road and Clear Water Drive w~ in such disrepair as to require reconstruction at this time. Mr. Schluender indicated that Mill Road is in fairly good shape right now and intUbated that several options were included to determine what the assessment would look like~ Council Member Capra indicated there was money set aside from Lakeland Circle for water looping and asked if it was used for The Shores or if it was available. She thea said she would like to know how much money is left from Lakeland Circle. Ms. Moore-Sykes indicated the money was put into the water fund and as projectsi have come up, the aggregate amount has been used so she is unsure what is remainin~ but there are no dollars earmarked for Lakeland Circle. Council Member Capra indicated she felt it was necessary to determine what was set aside for Lakeland Circle to be used to offset these assessments. Mr. Michael Scheller, 7267 Mill Road, asked how the water would get through where the creek is. Mr. Schluender indicated that they would use directional drilling and pull a pipe under the creek. He then said there is already an existing casing there. Mr. Scheller asked if this would affect the bridge that was just constructed and wh$t the support level for this looping is. Mayor Sweeney explained that the main reason toi loop the system is for safety reasons for fire fighting. He then said that the Fire Department is set up to haul water but a tanker truck carrying 1,800 gallons of water is hard on the streets. The looping should also assist with water pressure throughout the system. Page 5 of17 Mr. Scheller indicated he is opposed to the water because he has a well and does not want to pay for something he is not going to use. Mayor Sweeney indicated it would cost more to have a new well drilled than it would for the assessment for City water. Ms. Moore-Sykes indicated that the amount could be added to taxes and paid over a 10 year period at an interest rate of 8% or residents could obtain a private loan with a much lower interest rate. Council Member Capra said she has concerns about bonding for these projects because some of the bonds get paid off early and the City is left having amounts to make up. Mr. Scheller indicated he is opposed to something that he will not use, has to pay for and wonders if everyone with a well feels the same way. He then asked for a show of hands of those that do not desire. City water and all in attendance for the hearing raised their hands. Mr. Don Simonson, 7263 Centerville Road, asked who made the determination that Centerville Road is in disrepair and said it has cement curbs and has not been overlaid. He then said that the culvert may need repair but, the road is in better shape than Mill Road. Mayor Sweeney indicated the City is looking into whether it would. be more cost effective to reconstruct it now rather than to just install water and in two or three years, tear up the street and reconstruct it at a larger cost to the City and residents. Mr. Simonson read the Ordinanc.e indicating that residents have to connect by a time determined' by Council and asked what that time ftame would be. Mayor Sweeney indicated that the practice of the City has been to require connection when a well fails. Council Member Broussard Vickers indicated the sitting Council at the time of the development would make the determination. She then said that it has been the practice to require hook up when a well goes bad. Mr. Simonson indicated that any improvement to the loop can be assessed to all that benefit. City Attorney Hoeft indicated the City has to be able to establish that there is a benefit to the properties that are being assessed in an amount equal to or greater than the amount of the assessment. He then said that municipalities have been successful in assessing' for installing water, but not for looping because the benefit is difficult to establish. ' Ms. Suzanne Seeley, 1784 Peltier Lake Drive, indicated that it was mentioned at the informational meeting that directional drilling was the more expensive of the options and asked for costs for the open cutting. Mayor Sweeney explained that it is more expensive to directionally drill the water if the street is not being constructed but it is less expensive than the assessment would be for the entire project, water and street, by open cutting. He then said that the City is looking into whether it is more cost effective to reconstruct the Page 6 of17 street at this time even though the assessment would be higher now; it may make seb.se if the overall assessment for water at this time and street in a few years would be higher. Ms. Seeley indicated she is not opposed to one or the other, but had only h~ the figures for directional drilling and she would be interested in the figures for open.cu1;ting. She . then said she would not like to have the roads tom up for a long period of time and would prefer to keep the assessment as low as possible. Council Member Broussard Vickers indicated that Council needed better and J;nore information on the open cutting option for street reconstruction prior to ro9king a determination. Ms. Seeley indicated that every time she hears the figures, they are increasing and it makes her nervous because at the informational meeting, it was $5,100 and now 'it is proposed for $12,000 for streets and water. Mayor Sweeney indicated the $5,100 for water is still-the number one option; however, the City asked for more infolJIl.$tion including the street reconstruction. Ms. Seeley indicated the need for road repair would be caused by the development 8$ the roads currently do not need repair. She then said that she feels the developer should pear the cost of the road reconstruction and not the residents. She further commented that most residents have. wells and do not need the improvements, but the developer dads to make his money from the development Mr. Schluender indicated the developer will be required to escrow monies for Mill ~oad and Peltier Lake Road and those monies will be held for an overlay for any daxrlage caused by the construction traffic. Ms. Seeley indicated that Mill Road is starting to degrade and putting this kind of tntffic on it will degrade it even faster. - I 1 ,..I-.l j i~._._; . I . ,- J ~ .. t Ms. Seeley said she would appreciate spreading the cost of the road repair to !the developer as he stands to make a lot of money. She then asked if it would be possible to include the 13 households that were not included in the assessments to lower ithe assessment overall for .the other residents. She further commented that the last. assessment for water was $4,330 and theirs is $5,100. Ms. Moore-Sykes explained that the assessment for the 13 homes that were not previously assessed would be very c1os~ to that of the other residents for this project after inflation and said that it is not possiblo to include those 13 residents to lower the assessment for the other 45. Ms. Renee Lee, 7268 Clearwater Drive, asked why she had never seen anything ~ut advertisements forbids on the project and asked where the numbers for the assessmetJ.ts came from. Mayor Sweeney explained the figures are the Engineer's estimate. . Page 7 of17 Ms. Lee asked if residents could be assured that everything will be done to take the lowest bid. Mayor Sweeney explained that the City is required to take the lowest responsible bid. Mr. Tim Schweppe, 7249 Centerville Road, asked Council to consider a complete' reconstruction of Peltier Lake Road all the way to CSAH 14 and do the project as an open cut if it would be less costly over all. Ms. Mary Moran, 1743 Peltier Lake Drive, indicated she is concerned with reconstructing the road as the previous two reconstructions did not work. She then said she has lived there for 22 years and does not think any road, no matter how it is built, will hold on that type of soil. She further commented that the last time the road was reconstructed, it began to degrade within the :first year or two and she does not feel it is fair to ask residents to pay for a third road. Council Member Lee asked if residents preferred to have the road patched seasonally. Ms. Moran said that residents would prefer the seasonal patching, as well as, seasonal sea1-coating seasonally. . Council Member Lee indicated there has been a problem with funding those types of maintenance issues. He then said that Council has been discussing a better schedule for repairing roads, proactively, rather than reactively. Ms. Moran said she was very opposed to redoing the roads. She then said that residents were told that there was $50,000 available to offset the costs of looping the water and' they would like that amount used to lower their assessments. Mayor Sweeney asked where residents received that information. Ms.- Moran indi~ted that previous Council had told them that. Council Member Capra indicated the' City would look into that matter. Mr. Roger Shimon, 1751 Peltier Lake Drive, indicated the $50,000 if it was earmarked for looping would be contained in the minutes and requested that the City research the item. He then said that the residents should be entitled to that amount plus the 5 or 6 years of interest on the amount. Mr. Shimon asked whether the City considered open cutting in. the boulevard and directionally drilliD.g under driveways. Mayor Sweeney indicated the City could ask for a price for that type of installation to determine what would be more cost effective. Mr. Shimon indicated that everyone has said there is plenty of water, but there are watering bans every year because there is not enough water. Mayor Sweeney indicated the City is looking at a new water tower and has the funds to construct it once a location is determined. He then said that the interconnect with Lino Lakes is to. open up and give the City water from Lino Lakes if needed, but it has worked in the other direction with Page 8 of17 . Lino Lakes using water from Centerville. He further commented that this Coun,eil is working proactively on improving streets, drainage, and water and has asked the City Engineer to do a report on water including the water tower construction. Mr. Shimon asked whether Council would still move forward if everyone on Peltier !Lake Drive did not desire water. Council Member Broussard Vickers indicated that Copncil will listen to residents and work with them to ensure the most cost effective wlfY of bringing City water to them but is charged with doing the best job they can for the ~tire City and bringing water to this area and looping the system will benefit the entire City. She further clarified that this is not a popular vote and is not something residen1ls by majority can say no to. Council Member Lee said he understood the comments of residents, but improvin$ the City's water system is a benefit to the entire community and in the best interest of the City. Mr. Tim Larson, 1775 Peltier Lake Drive, indicated it would be necessary to drill: two holes in each yard so that the open cutting would be cheaper. Council Member Broussard Vickers indicated the City would take the cheapest method possible based on: the recommendation of the City Engineer. Mr. Larson suggested looping from the outlet of the new development down Peltier IJ.ake Drive to Centerville Road and that would .cost $80,000 and using the $50,000 from Lakeland Circle that would.leave $30,000 for the developer to pay and the City w,uld have its loop. Mayor Sweeney explained that the City needed to connect Peltier Lake Drive at Mill Road to have a true loop. .J - ~ 1 ~I ;; t ;;:1 ::~: 1 .~: .j . I I . i j I.! Council Member Capra clarified that the water restrictions are a measure to cons.-ve water, not because there is not water available. Mayor Sweeney commented that at peak: usage, the City's water tower is emptiedl 10 times per day. Mr. Bob Hoye, 7288 Mill Road, asked when this project would be completed. He then asked if there would be a bJ:.eakdown of costs available for residents to comment on. IHe further said that he would be interested in paying more now for both the water and ~e road reconstruction if it would cost him less in the long run. Council Member BroUssard Vickers indicated that Council will ask for more information and make a determination as to whether itis most feasible to reconstruct now or at a later date. Mr. Schluender indicated that the project is set for this summer, with an anticip~ completion date of October. Council Member Broussard Vickers asked what would happen if residents were somehow bypassed and their wells failed. City Attorney Hoeft indicated he could not envision a situation where residents would be bypassed. He then said that, if that Page 9 of17 _._._..~__.~.~._ .. __......,..~."..""'.......,..._........__..._.._._.-..-.h_......'-.",,..,.'~.................._..._..._._. _ ...-..-. ..._.............. .__.......,..~...-....." _'.._. ..._,.......__....._..._................ .._~-__..l_...~.oA..o__;U'.:.\..;.,\" happened, the resident would be responsible for all of the costs to bring City water to their property at the time of the ~ell failure. Ms. Kim Horsnell, 1783 Peltier Lake Drive, indicated that the figure for the assessment is $5,100 but there is also the $5,000 to connect to the house. She then said that the figure for the water and road reconstruction is $12,000 plus the $5,000 to connect to the house. Ms. Horsnell indicated she had been told that the cost would be $120 per running foot for the road and the reason she is asking is because her property is. 300 x 100'. Mr. Schluender indicated that the typical formula is $120 per running foot on the short side and $120 per half the running foot of the long side. Ms. Horsnell indicated they. also have a City pump on their property and the bridge for the creek. Mr. Larson indicated he had heard that the City never charged for a 'comer lot Ms. Moore-Sykes indicated the City has always charged for a comer lot Council Member Capra said she thought the City only charged for one side. City Attorney Hoeft clarified that this project is in the very early stages and. any figures are rough engineering figures. He further commented that this matter has to be reviewed and approved by 4/5th vote of the Council to proceed. He then indicated that better figures would not be available until the assessment hearings and cautioned residents against locking into a dollar amount so early in the process as there are a lot of variables that go into the costs for the project and those costs will not be known for several months. Ms. Horsnell commented that the property owner is supposed to get the money for the assessments back out of the house by improved and increased value at the time it is sold, but in her case, she is looking at an assessment of $40,000 for the road and $10,000 for water and it is not possible to recover that amount out of the house when it is sold City Attorney Hoeft indicated the property owner has the right to challenge the assessment if they feel that benefit cannot be shown in that amount. He then. said that the courts have upheld amounts between $8,000 and $10,000 for City water. Motion by Council Member Broussard Vicken. seconded. by Council Member Caura to continue the Peltier Preserve uublic hearine: to March 26. 2003. AD in favor. Motion carried unanimousIv. City Attorney Hoeft indicated that the City is not required to renotice for the hearing on March 26, 2003 because it is a continuation of this hearing. Ms. Moore-Sykes indicated that Staffhad agreed to renotice residents. Ms. Moran asked if the options could be included in the notice. Ms. Moore-Sykes indicated Staff would have the information available at the meeting but would only send out notices to residents. Page 10 of17 I I Councilrecessed at 8:04 p.m. and reconvened at 8:10 p.m. VB. COUNCIL BUSINESS 1. Pheasant MarSh Phase n Develqper's Agreement City Attorney Hoeft reviewed the Developer's Agreement with Council. . I Mayor Sweeney indicated he was concerned with the last paragraph of the G1l>und Development .attorney's letter. City Attorney Hoeft indicated it concerned him toq and he would discuss it with the other attorney, but clarified that the City has every rigJtt to request higher park dedication fees if asked to bring property into MUSA ahead of \fhen it would have come in because common sense would indicate that the fees woul~ be higher five years later. Mayor Sweeney indicated .he would like Ground Development to understand the ratio~e behind the higher park dedication fees. City Attorney Hoeft indicated that he W9u1d communicate to Ground Development that all costs associated with advancing MUsA for the property would be born by Ground Development and would not involve the City. I . 2. NPDES Phase n MS4 Permit , j .:.) , O\~ }:l . " ~""_~t1 .", 1 ,I ".\.""].4 "'j c:.~., .. . ~ .~. Moore-Sykes indicated that Staff continues to work on the NPDES phase.n MS4 permit. Mayor Sweeney indicated that the draft provided, listed the storm water fee incorreCtly and asked that Staff go through the document and provide updated fee information. Council Member Capra asked that Staff verify the water quality designation Ifor Centerville Lake. I , j 3. Resolution #03-015 - Fee Schedule (Amendin~ Resolution #03-002) I Ms. Moore-Sykes indicated that Staff determined that the City's . Fee Schedule did ~ot include a license fee for an adult establishment and this Resolution would amend the Fee I Schedule to include that. Mo on b Coundl Member Broussard Vicke seconded b CouncD Me er C ra to a rove Resolution #03-01 a Resolution amendin the Fee Schedule. in favor. Motion carried unanimouslv. 4. Parks & Recreation Committee Recommendations Council Member Lee indicated there is a motion that is missing from the agenda andJ it was in regard to a Parks and Recreation recommendation concerning Hunter's Crossing~ Page 11 ofl7 L Ms. Moore-Sykes explained that it was pulled from the agenda because the wording of the motion was confusing and sent back to the Parks and Recreation Committee for clarification. Mayor Sweeney indicated that the only way the City could invest money for a Parks and Recreation Coordinator, even part-time, would be to attempt to find the funds for it in next year's budget. He then said he would like to look at working with Lino Lakes to utilize their Parks Department -as a joint powers arrangement. Council Member Capra indicated she had called all of the Parks and Recreation Committee members except for Ms. DeVine because she did not have the right telephone number for her to ask what they desired. She then said she does not think it is the time to hire another employee and would like to see if there is someone who would want to work as a paid volunteer for a stipend to coordinate recreation for the City. Mayor Sweeney indicated the City has a good little league and soccer program and he does not want to reinvent the programs that are already working, but would like to see a pony league football program. Ms. DeVine asked who would be coordinating that. Council Member Broussard Vickers indicated the City doeS not have money in the budget and said if the money was there, she would have approved it two years ago. She then said she would .like to contact Lino Lakes and ask them for a proposal for providing contract services to the City. Council Member Lee indicated that he has a good relationship with Barry from LiD.o Lakes and offered to contact him concerning this matter. ~e then said that Parks and Recreation does not desire to recreate or replace what is existing but wants to enhance what is already available. Council Member Lee commented that he could have saved all the Parks and Recreation Committee Members and Council Member Capra time if she had contacted him concerning the wishes of the Committee as he is the liaison. A resident in attendance asked whether the City does anything with Anoka County in the County Park. Mayor Sweeney indicated lifeguards are offered at the beach, but the park ....J is not finished, this is only the first phase. Council Member Capra indicated there ~ ~ "b kayaking, canoeing and once a month there is day in the parIflwith Wargo Nature Center. c- /(' VJlb - .' Ms. DeVine asked for clarification on procedures and protocol because she does not understand why when the Committee makes a recommendation it is removed from .the agenda by Staff. She then suggested that Staff could review the tape from the meeting if there was confusion about the motion. - Ms. Moore-Sykes indicated the motion did not reflect the discussion and she was not sure what the request was so she removed it from the agenda as she did not feel she could adequately explain it to Council. She further indicated she had sent it back to. the Page 12 of17 Committee for verification as she did not know that Ms. DeVine would be at the Council meeting to interpret the motion. Ms. Moore-Sykes indicated Staff could not understand if it was money or land., Ms. DeVine indicated it was not the land or the sidewalks, it was the northwest stub for a trail, whether or not it was between Lot 1 and 2 or Lots 5 and 6 or at all. Council Member Broussard Vickers recommended having the motion read back for clarification if there is a long motion to avoid this type of issue in the future. Ms. Stephan indicated she listened to the tape and typed it verbatim but the Committee had a stub where it is not feasible to have a stub. There was confusion among three members DeVine said between Lots 2 and 3, Brian said between Lots.5 and 6,and that is swamp and Lots 2 and 3 is two lots away from the trail. Ms. Stephan indicated the motion did not explain any of the proposals that Mr. Ca1tlson presented and, when Staff looked at the discussion, the motion did not make sense. Ms. Stephan indicated Ms. Moore-Sykes had asked whether the Committee wan~ to take park dedication fees in lieu of land as that did not make sense when the Committee is accepting 4.5 acres of land. Staff brought up the sidewalk issue as the Committee made a motion to accept no sidewalks but that cannot be done because it is a collector street and collector streets must have sidewalks. 5. Proposed Police Consolidation I 1 ) . j .I ~I .i .. j - H1 1 1 , 'fJ , , 1 1 ~ Ms. Stephan indicated she had contacted Ms. DeVine to ask if the Committee wished to reconsider the motion and she said to put it through, so she asked Ms. Moore-Sykes ']Vho told her to send it back to the Committee for clarification and that is what she did, since Ms. Moore-Sykes is her supervisor. Ms. Moore-Sykes reviewed her memo with Council on questions raised after.the informational meeting. ' Council Member Capra. commented that she now understands the comments of Mr. Wilharber concerning miles patrolled. Ms. Moore-Sykes indicated that grids would be established and officers assigned to th~se grids and those deCisions would be made by the governing body. Council Member Broussard Vickers indicated her biggest concern is the discussion ~ut reopening hiring for all of the staff and she would prefer to move all staff to the n~ department and let the natural process of attrition bring them to the numbers they want [ as that would go a long way toward making employees feel safe in their positions. She then commented that she realizes that the City would not see the large savings the first year but, she feels strongly that all current staff should retain their jobs. Page 13 of17 Ms. Moore-Sykes indicated the governing body could consider putting the officers on probation for a one-year period to see how it works out Mayor Sweeney indicated the City needs to make sure that Centerville's representative to the governing body attends the meetings as decisions will be made regardless of whether Centerv.ille is represented. 6. Publishing Costs Mayor Sweeney indicated that it costs the City $10,000 per year to publish the Week in Review and he feels that is a waste of taxpayer money when th~W eek in Review is available at City Hall, bye-mail and on the website. Council Member Capra indicated the Ad Hoc Communications Committee had recommended the Week in Review be published twice per month on the week following the Council meetings so the cost would be half. She then said that at the time, it was decided to publish the Week in Review, the City had budgeted $43,000 per year for the newsletter and Council did not wish to continue that. Mayor Sweeney clarified that the $43,000 included an employee. Council Member Capra indicated she felt it was important to publish the Week in Review and would like to do so twice per month, as well as, look into a quarterly newsletter and a folding machine. Council directed Staff to purchase a folding machine not to exceed $500. Motion bv Councll Member Broussard Vickers. seconded bv Councll Member Pur to cUrect Staff to uublish one more Week in Review and list all the ulaces that it will be avallable as it will no lone:er be uublished. Council Member Capra indicated that people do read the ~and some do not have any other access to the Week in Review. Council Member PUt indicated the Week in Review is on the website and could be mailed to anyone with no computer access. Council Member .Lee indicated he would like to investigate a quarterly newsletter to inform residents of what is going on. Council Member Paar asked that the last published issue of Week in Review indicated that residents can call City Hall to be placed on the direct e-mail list for the Week in Review. VOTE: Aves - 4. Navs -HCaura). Motion carried. Page 140f 17 7. BYOB Ordinance Council Member Lee indicated it was brought to his attention that it may be legally possible for a business to open without a liquor license by having patrons bring their own bottles and providing setups. City Attorney Hoeft indicated that is not legal anymore. vm. ANNOUNCEMENTSIUPDATES 1. Emt>loyee J\Rpreciation Dinner Mayor Sweeney indicated that this is the last time the employee appreciation dinner will be on the agenda. He then said he had received telephone calls and e-mails regardizl,g the matter and there was a statement in one of the papers that said that Council cou1d~ donate their checks for this meal as it would look like they were giving checks to the employees. He then said that City employees do not realize any of the perkS that employees in the private sector do such as bonuses, Chris1:mas parties, profit sharing or trips from vendors. City Attorney Hoeft indicated that Council Members could refuse to accept their checks and they would go into the general fund and the employee appreciation dinner is paid for I out of the general fund. , ~~ .1 ..j " Mayor Sweeney indicated there was something in the local paper that said a municipality used to take their checks and use them to purchase meals or a party for Staff. " r,,! City Attorney Hoeft indicated that anyone could donate a check to the City ~~ the money would be placed in the general fund. He then said that a person can specifY how they want the funds used but the City is not obligated to do so but may want toifth~.City wishes to continue receiving donations. He further said that the Council Members ~ot designatC that the donation be used for the party but the money is put into the ge:rneral fund and the general fund pays for the employee appreciation dinner. Mayor Sweeney indicated this is the last time he will comment on this. He then said the information printed in the two local papers has been so skewed and so inaccurate it ireads more like something out of a tabloid. He further indicated he would not be making any further comments and would be writing no more letters. Council Member Lee told residents not to believe everything read in the newspapJr and invited them to..watch on television or come to the Council meetings to see what actually happens. ' Council Member Paar encouraged residents to contact him directly any time they [ have questions and encouraged residents to watch the meetings. He then said he realized Ithere Page 15 of17 would be some of this when he was elected, but did not realize that the newspapers would actually be printing complete lies and inaccuracies and he has no patience for this type of thing. 2. Personnel Policy - Short/Lone: Term Disability Insurance Council discussed the short and long-term disability insurance options and decided to wait until the union contract is negotiated to make a determination on how to proceed. 3. Le2islative Update Ms. Moore-Sykes indicated that the chances are good that there will be levy limits at the 2003 level and wage freezes for public employees. Council discussed the potential impact to moral should the wage freeze take effect before all employees received their full increase and asked whether Council could approve the increase now and have it effective on the anniversary date. City Attorney Hoeft indicated that Council could not skirt around the wage freeze in that manner and recommended waiting to see what happens as nothing has been decided at this point. 4. Capital Projects City Attorney Hoeft indicated he is working with Staff and the developers to reach settlements and will bring those ,to Council for consideration. 5. Pendin~ Issues Ms. Moore-Sykes overviewed the required report from the state for building. fees indicating that the numbers prove that the claim that the City is making money on fees is inaccurate. Ms. Moore-Sykes indicated that the City Clerk is working on the Ordinance codification. '\ Ms. Moore-Sykes indicated that she had provided an invitation to attend the open house and public hearing for CSAH 14 on the Hugo side of the project. Council Member Lee asked Staff to look into :whether the developer on the Buckbee property paid the $250 fee per lot as required. Co~cil Member Paar provided an EDC update and indicated that there was some concern that businesses outside of Centerville were allowed to advertise in the directory. He then indicated that the Business Appreciation Dinner is scheduled for Tuesday, May 13,2003 at 5:30 p.m. and said that the EDC would like Council to attend. Page 16 of17 , Council Member Paar indicated that Mr. Tim Rehbine has concerns with County RJad 14 as he feels it is affecting property for sale. He had also asked that the Engineers fifFe in streetscapes when the assessments are determined. . Council Member Paar asked that Staff look into the shoveling of sidewalks on 73rd . between Brian Drive and Old Mill Road. Council Member Broussard Vickers indicated that Mr. Noo Vang appeared befote the Planning Commission to discuss his potential nightclub/community centerlpool hall~ She then said that it would fit the zoning but the building is nonconforming and will ~uire substantial upgrades to bring it into compliance. IX. ADJOURNMENT Motion bv Councll Broussard Vickers.. seconded bv Councll Member Cau~ to adiourn the March 12. 2003 Citv Council meetin2 at 9:53 o.m. AD in favor. M~tion carried unanimously. Transcribed by: Joan Lenzm.eier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 17 of17 . v ) Dep~ of Administration Building Codes and Standards Division, 408 Metro Square Building, 121 fb Place l:ast, St. Paul, MN 55101.2181 Voice: 651.296.4639; TTY: 1.800.627.3529 and ask for 296.9929 MUNICIPAL CONSTRUCTION and DEVELOPMENT FEE REVENUE and EXPENSES ANNUAL REPORT "if Ie. II. Building Inspection Permits 1. 2. 3. 4. 5. III. Fee Revenue And. Expenses AssocIated WIth Building Permits And Inspections . FEE REVENUE 6. Permit Fees $ 7. Plan Review Fees $ 8. Other Fees $ 9. TOTAL FEE REVENUE $ . EXPENSES on 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Plannl 21. 22. 23. 24. 25. 26. 27. 28. Signed the information contained herein to be an accurate representation of fees collected and expenses Incurred. TItle ~it'\Q.I\CA:b(r~ Date a/2.~/O~ '. BCSO-ECOllHl21l1ll3 City of Centervllle Building Permit and Inspection Expenses Year Ended 12/31/2002 Cltv Council 101-41110 YTD Expenses % of Total Amount Allocated $16,357 x 20.0% = $3,271 $3,271 Administration 101-41400 Annual Salary % Allocated Amount Allocated Kim M.S. $65,170 x 10.0% = $6,517 Ellie $34,652 .x 15.0% = $5,198 Teresa $40,112 x 15.0% = $6,017 Kris $28,834 x 10.0% = $2,883 KimS. $27,244 x 50.0% = $13,622 $34,237 Benefits % Allocated Amount Allocated Kim M.S: $11,661 x 10'.0% = $1,166 Ellie $11,017 x 15.0% = $1,653 Teresa $11,737 x 15.0% = $1,761 Kris $10,251 x 10.0% = $1,025 KimS. $6,663 x 50.0% = $3,332 $8,936 YTD Expenses % of Total Amount Allocated $100,541 x 20.0% = $20,108 Depreciation of City Hall Annual Depr. % Allocated Amount Allocated (50%) $10,938 x 25.0% = $2,735 . $66,016 Financial Administration (Audit) 101-41500 YTD Expenses % of Total Amount Allocated $19,327 x 20.0% = $3,865 $3,865 Plan nino & Zonlna 101-41910 YTD Expenses . % Allocated Amount Allocated $5,051 x 50.0% = $2,526 $2,526 Leaal 101-41600 YTD Expenses % of Total Amount Allocated $85,417 x 20.0% = $17,083 . $17,083 3/21/2003 1:15 PM building permit expenses -, .. I f!nolnAArlno S IIrv1eaa 101-41950 YTD Expenses % ofTotaJ Amount Allocated $10,033 x 20.0% = $2,007 $2.007 leftY Hall/Flre Hall 101-42280 YTD ExDenses % Allocated Amount Allocated $25,865 x 25.0% = $6,466 $6,466 Bulldlno Insoectlon 101-42400 YTD Expenses % Allocated Amount Allocated $92,130 x 100.0% = $92,130 Annual Depreciation of Vehicles YTD ExPenses % Allocated Amount Allocated $5,000 x 100.0% = $5,000 ","' $5,000 x 50.0% = $2,500 $7,500 $99.630 ElectrlcallnsDAetfon 101-42403 YTD Expenses % Allocated Amount Allocated $10,331 x 100.0% = - $10,331 $10.331 public Works 101-43000 Annual Salary % Allocated Amount Allocated Tedd $40,611 x 10.0% = $4,061 Joel $39,048 x 10.0% = $3~905 $7,966 Benefits % Allocated Amount Allocated Tedd $11,987 x 10.0% = $1,199 Joel $12,490 x 10.0% = $1,249 $2,448 YTD Expenses % Allocated Amount Allocated $45,184 x 25.0% = $11.296 Depreciation of Public Works Bulldlna Annual Depr. % Allocated Amount Allocated $9,375 x 25.0% = $2,344 $24.053 Total Building Inspection Expenses $235,249 3/21/2003 1:15 PM building permit expenses """"'- City of Centerville Development Contract Administrative Expenses Year Ended 12/31/2002 Cltv Council 101-41110 YTD Expenses % of Total Amount Allocated $16,357 x 20.0% = $3,271 $3,271 IAdmlnlstratlon 101-41400 Annual Salary % Allocated Amount Allocated Kim oM.S. $65,170 x 15.0% = $9,n6 Ellie $34,652 x 20.0% = $6,930 Teresa $40,112 x 10.0% = $4,011 , Kris $28,834 x 5.0% = $1,442 KlmS. $27,244 x 5.0% = $1,362 $23,521 Benefits % A1locat~ Amount Allocated Kim M.S. $11,661 x 15.0% = $1,749 Ellie $11,017 x 20.0% = $2,203 Teresa $11,737 x 10.0% = $1,174 I Kris $10,251 x 5.0% = $513 KlmS. $6,663 x 5.0% = $333 $5,972 YTD Expenses % of Total Amount Allocated $100,541 x 20.0% = $20,108 Annual Depr. % Allocated Amount Allocated (50%) $10,938 x 20.0% = $2,188 $51 J 789 Financial Administration tAut It) 101-41500 YTD Expenses % of Total Amount Allocated $19,327 x 20.0% = $3,865 $3.865 Plannlnn & Zonlnn 101-41910 YTD Expenses 0 % Allocated Amount Allocated $5,051 x 50.0% = $2,526 $2.526 l.ea.al 101-41600 YTD Expenses % of Total Amount Allocated $85,417 x 25.0% ": $21,354 $21.354 3/2112003 1:15 PM development contract expenses . " j. I;noln8erlno S Itrvlces 101-41950 YTD Exoenses % of Total Amount Allocated $10,033 x 50.0% = $5,017 $5,017 Cltv Hall/Flre . all 101-42280 YTD Expenses % Allocated Amount Allocated $25,865 x 20.0% = $5,173 $5.173 public Works 101-43000 Annual Salary % Allocated Amount Allocated Paul $67,316 x 25.0% = $16,829 Tedd $40,611 x 10.0% = $4,061 Joel $39,048 x 10.0% = $3,905 $24,795 Benefits % Allocated Amount Allocated Paul $11,945 x 25.0% = $2,986 Tedd $11,987 x 10.0% = $1,199 Joel $12,490 x 10.0% = $1,249 $5,434 . YTD Expenses % Allocated Amount Allocated $45,184 x 25.0% = $11,296 Annual DepreciatiOn of VehIcle YTD es ' % Allocated . Amount Allocated $5,000 x 25.0% = $1,250 Building Depreciation YTD Expenses % Allocated Amount Allocated $9,375 x 25.0% = $2,344 $45~119 Total Administration Expenses $138,113 'j I I I j I 1 'I ;., I 3/21/2003 1:15 PM development contract expenses fI) CD fI) CN !.e ><"1"" ~~ :"1"" u..lJ "'''0 C C CDW E .. a.. " .9.~ ~ CD C ~ ct) 0) CD 0 - ~ 0) ... i J! '" <0 0) ~ = Q. 0 ..; cQ CD a .. ,.~ ... lj ,. 0 I I: ~ II. ~ CD CD .li .c 5 (5 . c 0 0 ~ Cl .2 2 ~ I '5 a; ~ ~ .a I ct) ct) ~ i .. :a c II. a. 18 ~ .li .. a. 0 ct) ~ ~ co ! ! co ~ ..... '" ~ :s ,. &d' ~ a; I 1$ I ~ 10 ! i i I: ct) II. ~ .li .5 .5 ~ 8 ~ 0 Cl co "l. ~ ~ I cQ ~ N ..... ~ I ~ CD CD 'I: 5 .c II. (5 I = .li (I) i 0 ~ 0 ~ 0 ~ Cl 55 10 10 ~ 10 ~ <0 f5 0 0 i ~ ~ ~ ~ ::i "l. ~ S = & &d' N ~ 10 ct) ~ ~ ci N ,. N ,. GIS CD "GIS la a. :. a. .li 0 0 0 0 co m ct) <0 N f8 0) ~ 1ft Q 0 0 8 Cl g ~ 0 ~ ~ ~ ~ 10 0 ~ ,. ~ 10 C N a; ~ ~ m as ~ N "C ~ "C CD <0 I I ~ I ,. ~ I ... c c a II. a c c .li w w ~ 8 CD ~ ~ co ~ 0) m N ct) ..... ..... 0 f6 0) co Cl j = <0 co 10 10 I 8 0 Iff &d' &f as cQ N ~ I o. 8 ~ UJ ct) C\l 0 q ,. I ... :. 0 :s 0 0 &d' C E ~ ~ E .li ~ ~ - g - Q - - UJ .c .c .c .c c S "i r! r! 1 r! r! i 11 Ii .. .. - .. .. - e - e :E :E ,. = I :E ::E I = .!! ! w :s - - 0 - 1: 0 ~ ~ "0 C C 0 .. r! I c t. r! CD .5 :I .. .c a. :I i .c ~ :c := U) CD CD CD- U) CD S s IJ .. -~ J! I () ~ CD CD ! g g c ~ CD g C C CD .c .c .. .. :s .. 0 .c .c .c .rI :s CD :s &. a. a. I- w W xo. I- 0. 0. l- X 0 ID I c I "0 i J ~ E go G5 ~ C :E n.. '" ~ ~ ~ .... SJ . Other Fees Collected on the Bulldlna Permit Year Ended 12/31102 R.E.U. 49 $2,000 $98,000 1 $6,000 $6,000 $104,000 Storm Fee 49 $200 $9,800 1 $1,500. $1,500 $11,300 Water Hook-uD 49 $1,500 $73,500 1 $4,500 $4,500 $78,000 Meters 49 $290 $14,210 1 $425 $425 $14,635 $207,935 2/2812003 8:37 AM Development fees and expenses >>; ", MEMO 25 Match 2003 To: Centerville City Council From: Paul Patzer, Public Works Director/Building Official Re: Vehicle Replacement Program 11111111111111111111111111111111111111111111111111111111111I111111111 I was asked by the City Administrator to put together a memo regarding the City's vehicle replacement program for discussion at the next Council meeting. The City established a program in which public works vehicles were replaced on a rotated plan every three years. This program saved the City money in that the vehicles were 1raded back to the dealer before the warranty 'expired. By scheduling replacement every three years, Staffhad reliable equipment and the resi~ts had dependable service. Currently, all four truck vehicles are at the point of being 1raded or beyond. Some of these vehicles are three years over due for replacement and as such, we are beginning to experience expensive major repairs costs. The last vehicle that was replaced under this program was in 2000 and cost the City $4,500. This is a very reasonable price to pay for a new vehicle with full warranty. I would recommend that this program be adopted and budgeted under capital replacement for vehicles for 2004. OPERTY CO~If:. SBIlVlCB 4nRPJIRIYT _.C.I.t Y.... ..H ALt... .. ( CU.t.D.Y I l- .~ 11 ~J..a.a.a.JtAI.}:L S T 6S 1-429-47GQ..-kITY 0' -".NTERV;rLLE. 1880 MAIN ST 651- 42 9- 415 0 _.._ ATTN: PAY.~P~ZER'_____'__'_"'h________'___ _. PRS-EMERGENT FOR BROADl.EAF WEED CONTROL CjIASGRASS CONTROL 0 NATUAAL FER11UZER ~TION 0 INSECT CONTROl. o WEED CONTROL 0 o f>RE.EMERBENT FOR 0 FERTILlZATION CRABGRASS CONTROL 0 NATUAAL FER11UZER o BROADLEAF WEED 0 INSECT CONTROL CONTROL 0 I91!iRnUZATION 0 NATURAL FERTI1.IZER ,...L _ . _. _. _ 0 INSECT CONTROL. J,4E1ROADl.EAF WEED 0 CONTROl. 0 o FERT1lIZATION 0 NATURAL FERTILIZER o INSECT CONTROL o o o NATURAL FEFinuzER o INSECT CONTROl. o o o PRE-EMERGENT FOR WINTER WEED CONTROl. o INSECT CONTROL o o PRE-EMERGENT FOR WEED CONTROl. . o INSECT CONTROL o ANNUAL LAWN CARE COST AU ;pRJNCl tARLy :UMMIi!R X ATE UMIIIII!lR o BROADLEAF we> CONTROl. ARLY FERT1lIZATION ALLX ~WEED CONTROL o FERT1lIZATION o NATURAL FER11UZER o BROADl.EAF WEED CONTROl. PECIAI. 0 FERT1lIZATION I!RVICI8 0 NATURAL FER11UZER o BROADl.EAF WEED CONTROL ATE ALL 104..00 DSSCRIPTION o SUPERIOR HORTICULTURE OIL . o INSECT CONTROL o DISEASE CONTROL o 2. LATE. 0 FERT1lIZATION SPRING 0 ROOT ZONE FERT1lIZATION o o 3. EARLY 0 INSECT CONTROL (BPRAY APPUCATIONS) SUIIMER 0 DISEASE CONTROL (BPRAY APPUCATIONS) o o 4. LATE 0 INSECT CONTROL (SPRAY APPUCATIONS) 8UIIMIlR 0 DISEASE CONTROL (BPRAY APPUCATIONS) o o "EARLY 0 INSECT CONTROL. (BPRAY APPUCATI6Ns) PALL 0 DISEASE CONTROL. (BPRAY APPUCAnoNS) o ROOT ZONE FERT1lIZATION o .. LATE 0 FERTIUZATION 0 ROOT ZONE FERTILlZATION PALL 0 INSECT CONTROL o DISEASE CONTROL. o 7. SPECIAL 0 FERT1lIZATION 0 ROOT ZONE FERTILlZATION SI!RVICIl8 0 INSECT CONTROl. o DISEASE CONTROl. o / 104.00 104.00 U AERATION AERATI.ON SEPT AERA'"FION I SEEDING SEEDING . PLUGGING FUNGICIDE INSECT CONTROL VEGETATION CO!'ITROL o TRUNK INJECTION 278.000 TRIM AND SHAPE o SHEARING o WINTER PROTECTION o o o !" 0 o o ANNUAL BENEFICIAL SERVlPES CO$T TOTAL $AlES TAX 1M OF AGREEIlIElNT: MMENTS: ANNUAL BENEFICIAL SERVICES COST TOTAL SALES TAX o 1 YEAR 0 2 YEAR 0 3 YEAR TERM OF AGREEMENT: COMMENTS: o 1 YEAR 02 YEAR 03 YEAR :OWING DA.Y M T W TH F SA CIR.ClI ONE .ERATION SIRVICE YES NO SPRINKLER YES NO ALL AHEAD YES NO 2003 CONTRACT 00 Tro.GteeIl L.P. AU 1lIshts lIesenred. AUTHORIZI!D SIGNATURE DATE TITLE ..DATE CUSTOMER COPY GENERAL MANAGER" COJ6M"lBlf!141, SBBVICII .AIJII.~ tOPERTY :.~ '.,' ~\. SILL TO . .ACgJUf CgglK ..r.ARK. ._...._..___Jil-.4Z9-4750 ...-f!TY OF__CE!!..ER~!~L~___..._._..__.._6~.~:~.~'.~:-4.~~~... ...1lt'l.L R!YOIR_ST 1880 MAIN ST .. .PA.JJ.t. PAt.?;!i;.~. .._..........__._..... __..______._._~_._._j&TTN: P!~1L.__~_~L~~~....._.. ..._...._......... ISA"I'MSNT EARLY SPRING DI!8CRIP1'ION [] PRE-EMERGENT FOR 0 BROADLEAF WEED CONTROL CRABGRASS CONTROl. 0 NATURAL FERTlUZER o FERnUZATlON 0 INSECT CONTROL o WEED CONTROL 0 o PRE-EMERGENT FOR UZATlON j;IWlGRASS CONTROl. NATURAL FERnUZER . ~ BROADLEAF WEED 0 INSECT CONTROL CONTROL 0 o FERTlUZATION 0 NATURAL FERTlUZER o INSECT CONTROL o BROADLEAF WEED 0 CONTROL 0 o FERnUZATlON 0 NATURAL FERnUZER o INSECT CONTROL o o [] NATURAL FERnUZER o INSECT CONTROL o o o PRE-EMaRGENT FOR WINTER WEED CONTROL o INSECT CONTROL o o PRE-EMaRGENT FOR WEED CONTROL o tNsEcr CONTROL o ANNUAl. LAWN CAf.lE COST LATE SPRING X EARLY SUMMER LATE lIUMMBR o BROADI.EAF WEED CONTROL EARLY FERnUZATlON FALL X ~ BROADLEAFWEED CONTROL [] FERnUZATION [] NATURAL FERnUZER o BROADI.EAF WEED CONTROL SPBCIAL 0 FERnUZATION 9BRVICIlS 0 NATURAL FERTlUZER o BROADI.EAF WEED CONTROL LATE FALL C08I' TRSA1'IlIENT D~ C08I' 1. EARLY o SUPERIOR HORTJCw.TURE OIL SPRING o INSECT CONTROL o DISEASE CONTROL [] 2. LATE . o FERTlUZAl10N SPRING' o ROOT ZONE FERTlUZATlON 250.0 0 0 3. EARLY o INSECT CONTROL (SPRAY APJ!'UCATlONS) SUMMER o DISEASE CONTROL (SPRAY APP\JOATlONS) 0 0 4. LATE o INSECT CONTROL (SPRAY APPLICATIONS) SUMMER o DISEASE CONTROL (SPRAY APP\JOATIONS) 0 0 8. EARLY o INSECT CONTROl. (SPRAY APPUOATIONS) PALL o DISEASE CONTROL (SPRAY APPUCATlONS) 250.0 o ROOT ZONE FERTlUZATION 0 8. LATE o FERTlUZATlON o ROOT ZONE FERTlUZATION PALL o INSECT CONTROL '0 DISEASE CONTROL [] '. 7. SPBCIAL 0 FERTlUZATlON o ROOT ZONE FERTlUZATION SEIMCS8 0 INSECT CONTROL o DISEASE CONTROL 0 UME AERATION AEaATION I SEEDING SEEDING PLUGGING FUNGICIDE INSECT CONTROL VEGETATION CONTROL D TRUNK INJECTION o TRIM AND SHAPE o SHEARING o WINTER PROTECTION o o o o o o ANNUAL BENEFICIAL SERVICES COST TOTAL SAl.es TAX AM OF AGREEMeNT: )MMENTS: ANNUAL BENEAOIAL SERVICES COST TOTAL SA1.ES TAX 01 YEAR 02YEAR OS YEAR TERM OF AGREEMeNT: COMME ,r: 01 YEAR 02YEAR OSYEAR ~OWING DAY M T W TH F SA CIRCLE ONE ~ERATION SERVICE YES NO SPRINKLER YES NO :ALL AHEAD YES NO 2003 CONTRACT 000 '1'tv.Green L.P. AU BIshta ResenecI. AUTHORIZED SIGNATURE DATE TITI.E CUSTOMER COPY GENERAL MANAG~R" 'DATE JPERTY " L AM O.T.T..E.-.P..AliK.__ ._ ______._ 6S1-429-~7S0 CXTY OF CINTltRVILLE ____..--.iil-42!::!7SQ.___. 1880 MAIN-U.._ ATT)f: f~.UL_lALZltR _.._.__..._._____..._.___.___.... ..R..9.o1._J..A.H.CR1'~__. IATMINT DB8CRIPTION ~FOR ~LEAFWEEDCONTROL CONTROL 0 NA1\JRAL FERTIUZER FERTILIZATION 0 INSECT CONTROL [1 WEED CONTROL 0 ATI. 0 PRE-E!MSRGE!NT FOR 0 FERTILIZATION .pRING ORABGAASS CONTROL 0 NA1\JRAL FERTIUZER C J BROADLSAF WEED 0 INSECT CONTROL CONTROL 0 .ARJ. Y c;l-t=EFmLIZATION 0 NA1\JRAL FERTILIZI!R UMM&R ........r.:._ ._. _. _ 0 INSECT CONTROL X ~~WEED 0 CONTROL 0 ATI 0 FERTILIZATION 0 NA1\JRAL FERTILIZER UMMBR 0 INSECT CONTROL o o o NA1\JRAL FERTILIZER o INSECT CONTROL o o o PRE-EMERGENT FOR WINTER WEED CONTROl. o INSECT CONTROl. o o PRE-EMERGENT FOR WEED CONTROL o INSECT CONTROL o o BROADLEAF WEED CONTROL :nON X.e(~WEED o FERTILIZATION o NA1\JRAL FERTILIZER o BROADLEAF WEED CONTROL . =. 0 FERTlLlZAnON o NA1\JRAL FERTILIZER o BROAOLEAF WEED CONTROL ARLY ALL ATI ALL UME AERATION AERATION I SEEDING SEEDING PLUGGING FUNGICIDE IN~ECT CONTROL VEGETATION CONTROL 861. 00 2.LATI SPRING 861. 00 o FERTlLlZAnON o ROOT ZONE FERTILIZATION o o o INSECT CONTROL (SPRAY APPLICATIONS) o DISeASE CONTROL (SPRAY APPLICATIONS) o o o INSECT CONTROL (SPRAY APPLICATIONS) o DISEASE CONTROL (SPRAY APPLICATIONS) o . o o INSECT CONTROL (SPRAY APPLICATIONS) o DISeASE CONTROL (SPRAY APPUCATION8) o ROOT ZONE FERTlUZATION n FERTILIZATION 0 ROOT ZONE FERTlUZATION o INSECT CONTROL o DISeASE CONTROL o 7. SPECIAL 0 FERTILIZATION' 0 ROOT ZONE FERTILIZATION 8EIMCE8 0 INSECT CONTROL o DISeASE CONTROL o a. BARLY 8UIIMIlR 4.LATI 8UIIIIIlR .. BARLY FALL 861. 0 o TRUNK INJECTION o TRIM AND SHAPE o SHEARING o WINTER PROTECTION o o o o o o ANNUAL BENEFICIAL SERVICES COST TOTAL SALES TAX ANNUAL BENEFICIAL SERVICES COST :;~::~~?~. f-:~C;' TOTAL SALES TAX 1M OF AGREEMENT: MMENTS: 01 ~ D2YEAR DSYEAR TERM OF AGREEMENT: COMMENTS: 01 YEAR 02YEAR DSYEAR lOWING DAY M T W TH F SA CIRCLE ONE ,IRATION SERVICE NO SPRINKLER YES NO R AUTHORIZED SIGNATURE DATI nTLE GENERAL~ .DATI CUSTOMER COPY COJ4MJDlCTIT, SBBVICB Atm~ lOPERTY . .RQB.I.lLLANB...F.AIUL__..___ .....__-....i.U - 412 9- t7 5 Q-kIIJ.-JJL-CUTERVI L LL.__....___.ill- 42': 4:'l~_Q..__... _R1UU.N..l. ANE 1880 MAIN 5T ATT~: PAUL PALZER._ ..._..............____..._.__....._____.... .__. 1 I COST TRIlATMBNT D&8CRIPTION COST 1. EARLY o SUPERlOfl HORTICULTURE OIL SPRING o INSECT CONTROL 85.00 o DISEASE CONTROL 0 2. LATE o FER11LlZA11ON SPRING o ROOT ZONE FER11LlZA11ON 0 0 a. EARLY o INSECT CONTROL (SPRAY APl*LJCA11ONS) SUMMER o DISEASE CONTROl.. (SPRAY AFlPUOATIONS) 85.00 0 0 4. LATE o INSECT CONTROL (SPRAY APFlUOATIONS) SUMMER o DISEASE CONTROL (SPRAY APPuOATIONS) 0 0 8. EARLY o INSECT CONTROL (SPRAY AAPUOATIONS) PALL o DISEASE CONTROL (SPRAY APPLIOATIONS) 85.0 o ROOT ZONE FER11LlZA11ON 0 e.LATE o FER11LlZA11ON o ROOT ZONE FER11LlZA11ON PALL o INSECT CONTROL o DISEASE CONTROl.. 0 7.8PIlCfAL 0 FERTlLlZA110N o ROOT ZONE FER11LIZA11ON 8ERYIC&8 0 INSECT CONTROL o DISEASE CONTROL 0 DI!8CRIPTION o PRE-EMERGENT FOR BROADLEAF WEED CONTROL 9JilA8GRASS CONTROL 0 NATURAl FERTIlIZER ~FERTlLlZA11ON 0 INSECT CONTROL o WEED CONTROL 0 LATE 0 PRE-EMERGENT FOR 0 FER11LlZA11ON SPRING CRABGRASS CONTROL 0 NATURAl FERTILIZER o BROADlEAF WEED 0 INSECT CONTROL CONTROL 0 o NATURAL FERTILIZER o INSECT CONTROL o o o NATURAL FERTILIZER o INSECT CONTROL o BROADLEAF WEED 0 CONTROL 0 !!ARLY . E!1!l:rmLIZA11ON 0 NATURAl FERTIlIZER "ALL 0 INSECT CONTROL c;r'BROADlEAF WEED 0 . X CONTROl.. 0 o FER11LlZATION 0 PRE-EMERGENT FOR WINTER o NATURAL FERTILI2ER WEED CONTROL o BROADlEAF WEED 0 INSECT CONTROL CONTROL 0 lPEClAl.. 0 FER11LlZA11ON 0 PRE-EMERGENT FOR WEED lERVICE!S 0 NATURAL FERTILI2ER. CONTROL OBROADlEAF WEED 0 INSECT CONTROL CONTROL 0 ANNUAL LAWN CARE COST BATMENT I!ARLY SPRING X EARLY !lUMIIIER X ~WEED .ATE 0 FERTlLlZA110N !lUMIIIER .ATE "ALL UME AERATION AERATION I SEEDING SEEDING PLUGGING FUNGICIDE INSECT CONTROL VEGETATION CONTROL o TRUNK INJECTION o TRIM AND SHAPE o SHEARING o WINTER PROTECTION o o o o o o ANNUAL BENEFICIAL SI;RVICES COST TOTAL sALEs TAX ANNUAL BENEFICIAL SERVICES COST i~r.~~{it61.:.:. . TOTAL SALES TAX TERM OF AGREEMENT: COMMENTS: 03 YEAR iOWING DAY M T W TH F SA CIRCLE ONE ~ERATrO:t-l SERVICE YES NO 5PR'rNKLER YES NO o 3 CONTRACT AUTHORIZED SIGNATURE lOCI 'l'zuo.- LoP. ..AIl BIghts Besemlcl. DATE TITlE CUSTOMER COPY GENERAL MANAGER" -nATE feuGREfN Chemlawlr COMlll1l"4f'!rA r. BBIlVICB Aml~ 'IDPERTY ..ia1.5__F.ax...RUN_~__.______ _ . 'flUe.I.E. PARK .----._._........ '_'_ ._-6.5 1-42 ~-47 5 Q........f.:IIL.ar....c.iH.1.liY..il.L.I. _....._.__. ..---.ii..!::.t2 9_- 41j~t.. . BILL TO J880 MAlli...u._.____.. ..--.--..._.___...._...__._.AT..I.1'!t-P.AYk. P_.\t.4.n .... .... ......__.... .._......._..._. _'_"'h DI!8CRIP'l'ION o PRE-EMeFIGENT FOR I.J:AF WEED CONTROL ~ CONTROL D NATURAL FERTILIZER :noN D INSECT CONTROL WEED CONTROL 0 LATE D PAE-EMERGENT FOR D FEFmLlZATION 8PRlNG CRABGRASS CONTROL D NATURAL FEATILIZER o BROADLEAF WEED D INSECT CONTROL CONTROL D . EARLY :noND NATURAl. FEATILIZER , . SUMMElR ../ D INSECT CONTROL X c:r BROADLEAF WEED D CONTROL D LATE D FER11LIZAnON D NATURAL FEATILIZER SUMMElR' D INSECT CONTROL D BROADLEAF WEED D CONTROL D EARLY ~nON D NATURAL FEATILIZER PALL ---./ D INSECT CONTROL v I2f BROADLEAF WEED D A CONTROL D D FER11lJ2'ATION D PRE-EMERGENT FOR WINTER D NATURAl.FERTD./ZER WEED CONTROL D BROAOl.EAF WEED D .INSECT CONTROL CONTROL D SPECIAl. D FER11lJ2'AnON D PRE-EMERGENT FOR WEED 8ERVICIlS D NATURAL. FERTD./ZER CONTROL o BROAOl.EAF WEED D INSECT CONTROL CONTROL D ANNUAL LAWN CARE COST 203.0 203.0 LATE PALL UME AERATION AERATION I SEEDING SEEDING PLUGGING FUNGICIDE INSECT CONTROL VEGETATION CONTROL D&SCRIPTION D SUPERIOR HORTlCU\..TURE OIL D INSECT CONTROL D DISEASE CONTROL 2. LATE D FERTILIZATION SPRING D ROOT ZONE FER11lJ2'ATION D D 3. EARLY D INSECT CONTROL (SPRAY APPUOAnONS) SUMMElR D DISEASE CONTROL (SPRAY APPUOAnONS) D o 4. LATE D INSECT CONTROL (SPRAY APPUOATIONS) SUMIIIIR D DISEASE CONTROL (SPRAY APPUOAnONS) D D 8. EARLY D fNSEOT CONTROL (SPRAY APPUOAnONS) PALL 0 DISEASE CONTROL (SPRAY APPLICATIONS) D ROOT ZONE FER11lJ2'AnON D .. LATE D FER11lJ2'AnON D ROOT ZONE FEFmLl2A11ON PALL D INSECT CONTROL D DISEASE CONTROL D 7. SPECIAl. D FER11lJ2'AnON D ROOT ZONE FEFmLl2A11ON 8IlRVIC18 D INSECT CONTROL D DISEASE CONTROL o o TRUNK INJECTION o TRIM AND SHAPE . 0 SHEARING o WINTER PROTEcTIoN o o o o o o ANNUAL BENEFICIAL SERVICES COST TOTAL SALES TAX ANNUAL BENEFICIAL SERVICES COST TOTAL SALES TAX RM OF .AGREEMENT: )MMENTS: o 1 YEAR 02 YEAR 0 a YEAR ~OWING DAY M T W TH F SA CIRCLE ONE . 'ERAT~ON SERVICE E 000 ',l'mGreen LoP. All BIght.s Beserved. 8;;a '0 AUTHORIZED SIGNATURE DATS TInE TERM OF AGREEMENT: COMMENTS: I::J 1 YEAR 0 2 YEAR 0 3 YEAR GENERAl. MANAGER" CUSTOMER COPY --DATS v i . I Disbut'seme t & Receipts Mat'ch 13 tht'ou h Mat'ch 21) 2003 Receipts $86,094.34 Disbt.\l"5emen $119,620.62 PG\~~oll (03- 3-03) $10,882.62 4 . .. -~ .. $120,000 $100,000 $80,000 . $60,000 $40,000 $20,000 ..~ 0 .11 Disbursements Receipts Payroll Amount CITY OF CENTERVlLLE '~ 031211031:37 PM Page 1 Cash Receipts CASH RECEIPTS FROM MARCH 14 THROUGH MARCH 21, 2003 Tran Date Refer Comments Batch Name AccountDescr FUND 101 GENERAL FUND Act Type E Act $42.48 $42.48 Act Type G 311412003 $1.50 311412003 $0.50 311712003 $200.00 3/1712003 $80.00 3/1712003 $2.80 3/1812003 $1,500.00 3/2112003 $0.50 3/2112003 Act $1,785.30 Act Type R $8.50 3/1412003 $88.58 3/1412003 $104.30 3/1412003 $0.67 3/1412003 $0.26 311412003 $1.04 3/1412003 $83.50 311112003 $16.00 3/1712003 $2,743.04 3/1712003 $25.00 3/1712003 $500.00 3/2112003 $500.00 3/2112003 $16.00 3/2112003 $6,750.00 3/2112003 Act $10,836.89 FUND 10 $12,664.67 FUND 402 PARK CAPITAL PROJECT Act Type R $54,000.00 3/2112003 Act $54,000.00 FUND 40 $54,000.00 o DONATION OF MILEAGE R 0314-03 o 1693 PELTIER LAKE DR- 03 0314-03 o 2025GATEWAYCIRCLE-C 03-17-03 06811 GROUSE HOLLOW -0 Q3.17-03 o 6811 GROUSE HOLLOW - 0 03-17-03 o UB UR Receipt Group 01 RE 031803 o 1744 OJIBIWAY OR - SODIL 032103 o DEMOLIATlON PERMT # 03 032103 o DOG TAG #195 0314-03 o REIMBURSED PHONE BILL 0314-03 o 1693 PELTIER LAKE DR- 03 0314-03 o UB Receipt Sarv 102 CERTI 031403UT o PHOTO COPY 0314-03 o PHOTO COPIES 0314-03 o 2025 GATEWAY CIRCLE-C 03-17-03 o DOG TAG #194 7154 MILL R 03-11-03 o 6811 GROUSE HOLLOW - 0 03-17-03 06811 GROUSE HOLLOW -0 03-17-03 o FINE FOR COMPLIANCE C 032103 o OEMOLIA TlON PERMT # 03 032103 o DOG LICENSE 02-03 - # 196 032103 o PLAT FEES - PHEASANT M 032103 o PARK OED. - PHEASANT M 032103 FUND 415 STORM WATER IMP PROJECTS Act Type R $23.83 $2.54 $0.27 $200.00 $2.73 $0.30 $3.00 $13,058.00 $2.06 $20.44 $13,313.17 Act 3/1412003 3/1412003 3/1712003 3111/2003 3/1712003 311812003 3/1812003 3/2112003 3/2112003 3/2112003 o UB Receipt Serv 10 DRAIN F 031403UT o UB Receipt Serv Pen 10 DR 031403UT o UB Receipt Sarv Pen 10 DR 03-17..o3ut 06811 GROUSE HOLLOW -0 03-17-03 o UB Receipt Sarv 10 DRAIN F 03-11-o3ut o UB Receipt Sarv Pen 10 DR 031803 o UB Receipt Serv 10 DRAIN F 031803 o STORM FEES - PHEASANT 032103 o UB Receipt Serv Pen 10 DR . 032103UT o UB Receipt Sarv 10 DRAIN F 032103UT E 101-41400-434 Appreclatlon/Awards G 101-24500 Bldg. Permit Surcharge G 101-24503 EIec. Permit Surcharge G 101-24504 Site Main. Escrow G 101-24500 Bldg. Permit Surcharge G 101-11500 Accounts Receivable G 101-24505 Sod Escrow G 101-24500 Bldg. Permit Surcharge R 101-32200 AnImal Ucenses R 101-36270 RefundslRelmbursements R 101-32210 BulkllngJMech. Permits R 101-36200 Miscellaneous Revenues R 101-34105 Sale of Maps and PublIcat R 101-34105 Sale 9f Map, and Publicat R 101-32225 Electrical Inspection R 101-32200 AnImal Ucenses R 101-32210 BulklinglMech. Permits' R 101-32300 Site Malntenance Fees R 101-35000 Fines and Forfeits R 101-32210 BulldinglMech. Permits R 101-32200 Animal Ucenses R 101-32215 Zoning Fees R 402-36200 MlsceI/aneous Revenues R 415-32350 Storm Water Drainage Fu R415-3235O Storm ,Water DraInage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Dralnage Fu R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu R 415-36200 Miscellaneous Revenues R 415-32350 Storm Water Drainage Fu R 415-32350 Storm Water Drainage Fu 4- Amount FUND 41 $13.313.17 FUND 601 WATER FUND Act Type R Act $0.26 $0.03 $106.53 $10.65 $6.49 $64.91 $1.500.00 $290.00 $3.29 $32.93 $2.015.09 FUND 60 $2.015.09 FUND 602 SEWEft.FUND Act Type G $1,200.00 Act $1,200.00 Act TypeR $388.62 $42.53 $2.000.00 $44.55 $4.45 $49.00 $4.90 $5.14 $49.23 $284.54 $28.45 Act $2.901.41 FUND 60 $4.101.41 $86.094.34 CITY OF 031211031:37 PM Page 2 CASH RECEIPTS FROM MAR H 14 THROUGH MARCH 21, 2003 " Tran Date Refer Comments 3/14/2003 3/1412003 3/1412003 3/14/2003 '3/1712003 3/17J2003 3/17J2003 . 3/1712003 3/2112003 3/2112003 3/1712003 3/14/2003 3/1412003 3/1712003 3/17J2003 3/1712003 3/1812003 3/1812003 3/2112003 3/2112003 3/2112003 3/21J2003 Batch Name o UB Receipt Serv 30 ATER 031403UT o UB Receipt Serv Pen WA 031403UT o UB Receipt Serv 1 W TER 031403UT o UB Receipt Serv Pen WAT 031403UT o UB ReceIpt Serv Pen WAT 03-17-03ut o UB Receipt Serv 1 W TER 03--17-03ut 06811 GROUSE HOLL W -0 03-17-03 08811 GROUSE HOLL W -0 03-17-03 o UB Receipt Serv Pen WAT 032103UT o UBReceipt Serv 1 W TER 032103UT o UB Receipt Serv 6 S ER 031403UT o UB Receipt Serv Pen SEW 031403UT 08811 GROUSE HOLL W -0 03-17-03 o UB RecelptServ6S ER 03--17-03ut o UB Receipt Serv Pen SEW 03-17-03ut o UB ReceIpt Serv 6 ER 031603 o UB Receipt Serv Pen SEW 031603 o UB ReceIpt Serv Pen 8 SE 032103UT o UB ReceIpt Serv 18 S ER 032103UT o UB Receipt Serv6 S ER 032103UT o UB Receipt Serv Pen SEW 032103UT Account Descr R 601-34400 Safe Drinking Water Fee R 601-34400 Safe DrInking Water Fee R 601-37100 Water Seres R 601-37100 Water Sates R 601-37100 Water SaIe8 R 601-37100 Water SaIe8 R 601-37150 Water ConnectIR.econnec R 601-34600.Water Meter Charges R 601-37100 Water Sales R 601-37100 Water SaIe8 i I 1 ; i I ,:.1 :.1 '1 ".:1 /] ; 'j 'j ;1 I . I "i ,Cj , G 602-34407 ServIce A~ Charg R 602-37200 Sewer SaIe8 R 602-37200 Sewer SaIe8 R 602-37250 Sewer ConnectlReconnec R 602-37200 Sewer Sales R 602-37200 Sewer SaIe8 R 602-37200 Sewer SaIe8 R 602-37200 Sewer SaIe8 R 602-37200 Sewer SaIe8 R 602-37200 Sewer SaIe8 R 602-37200 Sewer Seres R 602-37200 Sewer Seles FILTER: (([period] 10(3) and [Act Year] = '20031 and [Tran br] In(10.13)) and ((((Not [Tran Date]=#3/1112003#)))AND . ((Not [Tran Date]=#3I6I2003#)))' CITY OF CENTERVlLLE 03121103 12:53 PM Page 1 "Check Summary Register@) Name Check Date Check Amt 10100 MAIN STREET BANK Paid C~k# 017898 DECOY'S GRILL 3/1412003 Paid Chk# 017899 POSTMASTER 3/18/2003 Paid Chk# 017900 ABBA TROPHY 3/28/2003 Paid Chk# 017901 ARNT CONSTRUCTION 312612003 Paid Chk# 017902 AVENET. LLC 3/28/2003 Paid Chk# 017903 CENTER FRAME & WHEEL ALIG 348/2003 Paid Chk# 017904 D.J.'S MUNICIPAL SUPPLY CO. 3/28/2003 Paid Chk# 017905 GOLDENGATE INTERNET SERVI 3/2612003 Paid Chk# 017906 IMAGE PRINTING & GRAPHICS 3/2612003 Paid Chk# 017907 INSTRUMENTAL RESEARCH INC 3/2612003 Paid Chk# 017908 LAMETTI & SONS INC 312612003 Paid Chk# 017909 MENARDS - FOREST LAKE 312612003 Paid Chk# 017910 MINNEGASCO. 3/2612003 Paid Chk# 017911 MINNESOTA BENEFIT ASSOCIA 3/2612003 Paid Chk# 017912 MUNICIPALlCOMM. SEWER SER 312612003 Paid Chk# 017913 PRESS PUBLICATIONS 3/2612003 Paid Chk# 017914 PRESTlNE SERVICES 3I26l2OO3 Paid Chk# 017915 QWEST 3I26l2OO3 Paid Chk# 017916 RIVARD ELECTRIC COMPANY IN 3/28/2003 Paid Chk# 017917 SALOMON SMITH BARNEY 3I26l2OO3 Paid Chk# 017918 SITE SOLUTIONS INCORPORAT 3/2612003 PaId Chk# 017919 TIME SAVER 3I26l2OO3 Paid Chk# 017920 US BANK- 3I26l2OO3 Paid Chk# 017921 XCEL ENERGY 3/2612003 Total Checks FILTER: None . MARCH 2003 $245.88 EMPLOYEE APPRECIATION DINNER 3 $431.55 MAILING BUSINESS DIRECTORIES $16.28 2 PLASTIC SIGNS 2 X 8 $31.699.18 PHEASANT MARSH UTILITY & STR. $120.00 E-MAIL ACCOUNTS $656.62 REPAIR PLOW FRAME (PLOW TRUCK $249.32 SUPPLIES $60.00 SERV THRU 4-30-03 - 982280 $271.78 IMPRINT BULK RATE STAMP $34.00 MARCH CITY WATER SAMPLES $666.45 FURNISH LABOR & EQUIPMENT TO R $17.47 SUPPLIES $2.533.68 1694 SOREL ST - SERV THRU 3-14 $46.90 E. PAULSETH INS. FOR APRIL 200 $1.098.75 JET FROZEN STORM SEWER BY 73RD $458.70 WEEK IN REVIEW $195.47 CARPET CLEANING AT P.W. $60.89 651-762-9261 - SERV THRU 4-12- $280.65 REPAIRS TO STREET LIGHTS $79.100.00 CD - ACCT#2394481416289 $118.68 BALANCE DUE FOR BUSINESS DIREC $267.70 COUNCIL MEETING 3-12-03 $600.00 T. BENDER. E PAULSETH. K SWEEN $410.87 1875 FOX RUN (PUMP) SERV THRU $119.620.62 Pay Check Check Check Year Period t# Employee t# Date Amount Gross 2003 6 007200 00000OO47 3/1312003 $398.38 $1,514.75 2003 6 007201 00000OO26 3/1312003 $1,857.13 $2,674.00 2003 6 007202 00000OO93 3/1312003 $908.35 $1,312.64 2003 6 007203 00000OO94 3/1312003 $1,594.39 $2,884.29 2003 6 '()O7204 00000OO98 3/1312003 $1,319.72 $2.446.35 2003 6 007205 00000OO91 3/1312003 $1,057.34 $1,861.03 2003 6 007206 00000oo75 3/1312003 $1,039.30 $1,952.96 2003 6 007207 000000108 3/1312003 $33.25 $36.00 2003 6 007208 000000109 3/1312003 $59.10 $64.00 2003 6 007209 00000OO69 3/1312003 $951.38 *1,809.20 2003 6 007210 OOOOOOO8O 3/1312003 $835.14 $1,456.57 2003 6 007211 00000oo73 3/1312003 $0.00 $225.00 2003 6 007212 000000110 3/1312003 $207.79 $225.00 2003 6 007213 000000111 3/1312003 $207.79 $225.00 2003 6 007214 00000OO68 3/1312003 $246.64 $275.00 2003 6 007215 00000OO89 3/1312003 ~ ~ $10,862.62 $ 19,186.79 _<,I centenn~al Fire District Che k Register 3 ~1/2003 The disbursements listed below are submitted by the Centennial Fire DIstrict for your approval: . DATE 3/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 2/1812003 CHECKt# NAME 13697 13698 13699 13700 13701 13702 13703 13704 13705 13706 13707 13708 13709 13710 13711 13712 13713 13714 13715 13716 13717 Amaco 011 Company Anoka County Sheriff's OffIce Cltgo Petroleum Corporation Emergency Apparatus Malntena ce Helman Fire Equipment, Inc. Hennepin Technical College Internet CorporatIon UstIng Se ce LoffIer Business Systems MN Chapter IAAVJeffrey G. ~deg9 MN Fire Service Certlflcatlon- ~rd NFPA International Orkin exterminating Oxygen Service Company, Inc. PIoneer ProductS Qwest RIvard Electric Tabitha Hines Viking OffIce Products Volunteer Firefighters' Benefit A$Sn. )(eel Energy Zep Manufacturing Company 1011 ACCOUNT 42100 - Fuel and Lube 42280 - Miscellaneous Expense 42100 - Fuel and Lube 42000 - Vehicle Maintenance 42230 - Cleaning Supplies Service 42220 - Travel, Cont., School 42180 - OffIce Supplies . 42180 - OffIce Supplies 42220 - Travel, Conf., School 42220 - Travel, Cont., School 42210 - SUbscriptions 42110 - Other Maintenance 42270 - Breathing Air 42130 - Equipment Expense 42240 - Telephone 42130 - Equipment Expense 42220 - Travel, Cont., School 42180 - OffIce Supplies 42200 - Dues and Memberships 42254 - StatIon 2 - Electric 42230 - Cleaning SUpplies Service Total AMOUNT 144.2 265.9 51 2190.04 34.19 542.9 29.5 33.70 565.00 50.00 141.91 51.12 95.00 2,989.72 109.95 '150.00 293.76 64.79 292.00 505.40 ~ $8.704.50 .. l.Y :::00 OWner: of Centervllle 1880 Maln II:JI AnderIik& For Period: 1011912002 to 311812003 .lJ1 Assodates Contractor: Amt Construction P. EngIneers & ArdlIteds e. MN 55038 Date: R est No: March 18 2003 4 CONTRACTOR'S QUEST FOR PAYMENT PHEASANT MARSH UTILITY STREET IMPROVEMENT PHASE II BRA FILE 0.616-02-126 SUMMARY 1 OrIginal Contract Amount $ 463.327.45 2 Change Order - AddItIon $ 0.00 3 Change Order - Deduction $ 0.00 4 Revised Contract Amount $ 463.327.45 5 Value Completed to Date $ 421.514.57 6 Material on Hand $ 0.00 7 Amount Earned $ 421.614.57 8 Less Retalnage 5% $ 21.075.73 9 SUbtotal $ 400.438.85 10 Less Amount Paid PrevIously $ 368.739.67 . 11 Uquldated damages- $ 0.00 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 4 $ 31.699.18 Recommended for Approval by: . BONESTROO, ROSENE, ANDERUK & ASSOCIATE ,INC. Approved by Contractor: ARNT CONSTRUCTION COMPANY Approved by OWner: CITY OF CENTERVlLLE Specified Contract Completion Date: June 28 2003 Date: .~ 81602128REQ4 '" Contract Unit Quantity Amount No. Item Unit QuantIty PrIce to Date to Date Part 1 - Sanitary Sewer 1 MOBILIZATION LS 1 21000.00 1 $21,000.00 2 CONNECT TO EXISTING MANHOLE EA 1 525.00 1 $525.00 3 CONNECT TO EXISTING SANITARY SEWER 8- PVC PIPE EA 1 370.00 1 $370.00 4 CORE DRILL CONNECTION TO EXISTING MAN EA 1 1050.00 1 $1,050.00 5 REMOVE AND REPLACE EXISTING SILT FENCl LF 100 3.00 $0.00 6 SILT FENCE, REGULAR LF 50 2.00 $0.00 7 HAY BALES EA 10 6.00 $0.00 8 8- PVC SANITARY SEWER, SDR 35, 0'-10' DEEP LF 316 14.70 316 $4;645.20 9 8- PVC SANITARY SEWER, SDR 35, 10'-12' DEEP LF 80 16.80 80 $1,344.00 10 8- PVC SANITARY SEWER, SDR 35, 12'-14' DEEP LF 284 18.90 314 $5,934.60 11 4- PVC, SCH. 40 RISER PIPE LF 18 10.50 5 $52.50 12 8- X 4- PVC WYE EA 15 48.00 15 $720.00 13 CUT 4- SERVICE INTO 8" PVC EA 1 525.00 1 $525.00 14 4' DIAMETER SANITARY MH, 8' DEEP EA 3 1575.00 3 $4,725.00 15 4' DIAMETER SANITARY MANHOLE OVERDEPTH LF 11.5 90.00 1Q $900.00 16 IMPROVED PIPE FOUNDATION, PER 6" INCREJ LF 680 3.70 680 $2,516.00 17 SEEDING AC 0.5. 2400.00 $0.00 18 CLOSED CIRCUIT TV INSPECTION LF 710 1.00 $0.00 19 CLEAR AND GRUB LS 1 2000.00 1 $2.000.00 Totar Part 1 - Sanitary Sewer $46.307.30 Part 2 . Watermaln 20 CONNECT TO EXISTING 8- WATER MAIN EA 2 420.00 2 $840.00 21 CONNECT TO EXISTING 8" WATER MAIN EA 3 315.00 3 $945.00 22 8- PVC WATER MAIN LF ~75 18.00 475 $8,550.00 23 6- PVC WATER MAIN LF 481 15.75 406 $6,394.50 24 12- WATER MAIN OFFSET EA 1 2940.00 1 $2,940.00 25 8- WATER MAIN OFFSET EA 1 1840.00 1 $1,840.00 26 8" GATE VALVE AND SOX, IN PLACE EA 5 650.00 5 $3.250.00 27 INSTALL HYDRANT EA 5 1575.00 5 $7,875.00 28 DUCTILE IRON FITTINGS LB 625 1.30 679 $882.70 29 IMPROVED PIPE FOUNDATION, PER 8" INCREMENT LF' 860 0.01 $0.00 30 INSULATION, 3- THICK SY eo 22.00 60 $1,320.00 Total Part 2 - Watermaln $34,837.20 Part 3 - ServIces 31 1- CORPORATION STOP EA 31 90.00 ~ $2,880.00 32 1- CURB STOP AND BOX EA 31 79.00 32 $2,528.00 33 1- TYPE "K" COPPER WATER SERVICE LF 1320 8;00 1417 $11,336.00 34 1- TYPE "K" COPPER WATER SERVICE DRlLLE LF 90 47.25 140 $6,615.00 35 CONNECT TO EXISTING SEWER SERVICE EA 14 525.00 14 $7,350.00 36 4- PVC, SCH. 40 SERVICE PIPE LF 1265 7.90 1279 $10,104.10 Total Part 3 - ServIces $40,813.10 Part 4 - Stonn -... 37 SALVAGE APRON EA 1 210.00 1 $210.00 38 CONNECT TO EXISTING STORM SEWER EA 1 260.00 1 $260.00 39 21- RCP STORM SEWER, CLASS 3 LF 220 31.20 220 $6,864.00 40 18- RCP STORM SEWER, CLASS 5 LF 147 27.80 149 $4,142.20 41 15- RCP STORM SEWER, CLASS 5 LF 524 24.40 512 '$12,492.80 42 12- RCP STORM SEWER, CLASS 5 LF 76 23.10 73 $1,686.30 43 21- RCP FLARED END SECTION, INCL TRASH GUARD EA 1 1140.00 1 $1,140.00 44 12- RCP FLARED END SECTION, INCL TRASH GUARD EA 1 625.00 1 $625.00 45 5' DIAMETER STORM CBMH EA 2 2835.00 2 $5,670.00 46 5' DIAMETER STRUCTURE OVERDEPTH LF 1.2 240.00 1 $240.00 47 4' DIAMETER STORM CBMH EA 6 1520.00 6 $9,120.00 48 4' DIAMETER STRUCTURE OVERDEPTH LF 4.6 95.00 '4 $380.00 49 2' X3'CATCH BASIN EA ~ 2 1025.00 2 $2,050.00 61l102128REQ4 .. v contract Unit QuantIty Amount No. Item Unit Quantity PrIce to Date to Date 50 CLASS III RANDOM RlPRAP CY 20 75.00 12 $900.00 51 IMPROVED PIPE FOUNDATION, PER 6" INCREI LF 900 3.70 900 $3,330.00 52 18- CMP CULVERT LF 30 23.10 $0.00 53 1r CMP CULVERT LF 20 21.00 $0.00 . 54. 18- CMP FLARED END SECTION EA 2 290.00 $0.00 55 1T CMP FLARED END SECTION EA 2 230.00 $0.00 66 SEEDING AC 0.1 2500.00 $0.00 57 SEEDING, INCL SEED, FERnUZER, AND WOOD FIBER BlANKET SY 130 3.00 $0.00 58 SILT FENCE, REGULAR LF 60 2.00 $0.00 . 59 PROTECTION OF CATCH BASIN IN STREET EA 14 45.00 14 . $830.00 60 DITCH EXCAVATION LF 400 17.76 400 $7,104.00 Total Part 4 - Storm Sewer $56,844;30 Part 5 - Street 61 SAWING BITUMINOUS PAVEMENT LF 130 4.00 52 $208.00 62 REMOVE CONCRETE CURB AND GUTTER LF 12 5.00 $0.00 63 REMOVE BITUMINOUS PAVEMENT SY 725 2.00' 821.5 $1,643.00 64 MILL BITUMINOUS PAVEMENT l' WIDE LF 60 5.00 $0.00 65 SUBGRADE PREPARATIoN SY 8150 0.78 8150 $6,357.00 66 SUBGRADE EXCAVATION (EV) CY 225 8.00 489.1 $3,912.60 67 .GEOTEXTILE FABRIC, TYPE V SY 8150 . 1.40 8150 $11,410.00 66 SELECT GRANULAR BORROW (CV) CY 10300 10.25 10150 $104,037.50 . 69 AGGREGATE BASE, CLASS 5 TN 3100 10.32 2800 $28,896.00 70 TYPE LV NON-WEARING COURSE MIXTURE- LVNW 35030B TN 650 33.50 756 $25,328.00 71 TYPEMV WEARING COURSE MIXTURE- MVWE 35030B (2003) TN 650 37.00 $0.00 72 BITUMINOUS MATERIAL FOR TACKCOAT GAL 340 1.50 40 $60.00 73 ADJUST FRAME AND RING CASTING EA 5 450.00 $0.00 74 ADJUST VALVE BOX EA 4 200.00 $0.00 75 SURMOUNTABLE CONCRETE CURB AND GUTTER LF 3580 7.52 3466 $26,064.32 76 WATER FOR DUST CONTROL 1000 100 0.01 $0.00 77 4- PERFORATED POLYETHYLENE PIPE LF 3580 4.50 3466 $15,597.00 78 SALVAGE BARRICADE EA 3 25.00 $0.00 79 TYPE UI BARRICADE EA 2 350.00 $0.00 80 SKlDSTEER (BOBCAT) WITH OPERATOR HR 15 75.00 $0.00 81 STREET SWEEPER WITH PICKUP BROOM - WITH OPERATOR HR 15 90.00 $0.00 82 SEEDING AC 1.6 2200.00 $0.00 83 TOPSOIL BORROW CY 40 0.01 40 $0.40 84 SODDING, LAWN TYPE SY 300 . 3.50 $0.00 85 CLEAR AND GRUB LS 1 1200.00 1 $1,200.00 86 COMMON EXCAVATION - TRAIL OR SIDEWALl' LF 1380 2.80 1380 $3,864.00 87 AGGREGATE BASE, CLASS 5 - TRAIL TN 700 10.82 1306.53 $14,138.85 86 BITUMINOUS WEAR COURSE, LVWE4503OB, PATHWAY TN 200 44.00 $0.00 Total Part 5 - Street $242.712.67 Total Part 1 . Sanitary Sewer Total Part 2 . Watermain Total Part 3 . ServIces Total Part 4 - Storm Sewer Total Part 5 - Street Total Work Completed To Date $46,307.30 $34,837.20 $40.813.10 $56,844.30 $242,712.67 $421,514.57 81602126REQ4 r PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE BRA FILE NO. 616-02-126 CONTRACTOR ARNT CONSTRUCTION COMPANY CHANGE ORDERS No. Date Description Amount .1 Total Change Orders PAYMENT SUMMARY No. From To P ent Retal e Comleted 1 08/0112002 08/15/02 103 025.60 5,422.40 108,448.00 2 0811612002 f18/02 189 798.55 15411.80 308 :95. 3 0911912002 10/18/0 75,915.52 19407.35 388,147.02 4 1 Of1912OO2 03/18/03 31,699.18 21,075.73 421,514.57 Material o~ Hand 4 $400 438.85 On nat Contract 21,075.73 Chan e Orders, $421 514.57 Revised ContraCt $463,327.45 $463,327.45 .~ 61602126REQ4 COUN y OF A N O.K A PROPERTY CORDS AND TAXATION DMSION GOVERNMENT · 2100 3RD AVENUE. ANOKA, MN 55303 FAX (763) 323-5421 · Property Assessment · Records and Public Service · petty Tax Accounting and Research FebruarY 28, 2003 Kim Moore-Sykes, Administrator City of Cente~iIIe 1880 Main Street Centerville, MN 55038 RE: Assessment Contract Dear City Council Members: In accordance with our assessm~nt cont~ ct, the following cost has been computed to do the 2003 assessment in the City of Ce tervill~. 1,144 improv~ed residential parcels $10.50 . ;:59 .... jmproved/unimproved com . nd parcels @ $60.00 3 improved/unimproved. apt/m. .p. parcels @ $60.00 :: .., 144 unimproved parcels @ $3.50 .. 1 ,350 TOTAL = $12,012 = 3,540 = 180 = 504 $16,236 Please make the check payable to Anoka County in the amount of $16,236. Also, as part of our assessment agreeme t, our office is open Monday through Friday from 8:00 a.m. to 4:30 p.m. to answer an questions cOncerning the assessment in the City of Centerville. . Slncel'e1y, ~ 2::~rt . Anoka County Assessor . . JHItb,',.. ~; ~ ~.:.. . ~ ~ ~ ~~:..;,..:; ;.~ ~.:~.." .; It.. t.: : ........ "L"t:.~;:.:~t...y.~..:..:'; ''':~:''.~.;: . Prtadmbi~""fuI:.ctoc' c'" ", ;.:: .r....':...... :;'. , ........ ,!,,~.l' ~ ...'... . .; .. . ,..' ." ., ~ '.. . . ,,: :., :'. "0' ". '. :... . . ~ . ;.:'.: ~1 '.:: . ~ ~~12! .\ ::.-' ",:'~: ..-',' ......;:-. .... 3 . ,.~: ,~..:~: .of. J',: .~. :':';.{~:',:: " '.:.,~ ",i' .. . .....'. .' -, .: .' . '" '.' .10:;..' i.. ':"_ I. _ AcUon I ~ OppoItunl\y Employer DATE: March 26, 2003 TO: Honorable Mayor and City Council FROM: Kim Moore-Sykes, City A tor~ RE: 21st Avenue; Bob Sorg, No Ie Welding .................................. ...................................... ed and asked ifhe could appear before the tion of 21st Avenue. He is concerned o concemed about the cost of its Mr. Bob Sorg, owner of Noble Welding, c City Council to discuss the future of the about the cmrent state of the ''road'' but is construction. I spoke with Tom Peterson, City Engineer, and he indicated that he had talked to Uno Lakes two to three weeks ago and hasn't h anything since. Mr. Peterson advised me that he will have information for Mr. Sorg the Council meeting. I Citizen Statements. and Qaestns on Peltier Preserve Addition. We cha11m1ae the <mrent City CotnJcI1 to be p1~ . . and thiDkGside of the box, in their appao8d1 to city iwprovemonts and ~ lather tbaa IaICtive and past. solutions. We feel that utility lJUrintensmce issues be dealt with as with city t1mdi1'lg from mainpumce accowdS. An 01IIlCC of ~ _worth a pound ofcure. These ~wdS should fi~ from propert, tax and developer and cc;....~ utility . use fees such as road use permit fees for JCUiug to and . 1brm CODSb:ac:tion sites along with l~ of actual 4PmS\IP- CoDstruction ofutiJilies should be dealt with from the yeatS and pay acfdjti()n~l1 taxes on utiJity valuations that dealt with as "cause foi'". In other words why does it need the installer should pay, or was there ~ due to . ofwho wiJl proJit, not who may recoup their cost in 10 to 20 be questicmable and not be essentiAl RecoosaluCtion",d be be rec:onstmcted was the work clone poorly the first time, then then the miss-user should pay the cost. . Wbenwill the Water and ~~8&.beready? (as passed at the 212612003 COUIIQI1. ~., I Has the scope of this stUdy been ~eted. if not when wiD it be done, and when it is done, wm it be available for public 0{)t1Unent1 Will this stqcly be used in the p1pni1tg for Mill Rd., Peltier ~ Dr., Peltier Cr. and CeDtervil1e Rd., in reJatioml to the Peltier Prese.a:te ~~? If NO what wiJl be the criteria for proposiDg .iwp~lto tile above area? Of the $817.000.00, projected city utilities costs for the Pe1tfer Preserve please outline ~ details. That is: What ate the projected. item costs for the project? Streets? Stotm fIIMe1!1 Sidewalks? I SaDitaty ~ CitJ water? Hawllll,d1af__"'llUlBidodlo~_1 What poI1ion outside the developmcmtarea does the ~ pay? Please show on a map where file developers portion lies. BecauSe development builds on the exjtdi11g commitfti.;y ~ aud adds additioDal cost and burden on it. should it not be required to add value to that base of m~g services to ~ these costs without ili'f'9'li11g on the ~lllfing ,:onua"I..i~ who paid for an adequate system for their usage? If the developer is requiIecl to i.1IstaIl city water for his:t= and loop it boose of city staDdants, and he. operates for profit aud will recoup his cost from the development, why <mrent IeSi.deots be pena1i7.ed (~UlS-l;nHI) for added va1ue the developer is n.quMd to provide? Will there be ooJlllJGtitil'C bJddi1\g on work outside the ~ area not part of the developers respoDSibility? Once improvements have been made, 8SIK~al!ll~. . and property taxes a4ustedfor City~ to msri1d1rin these improvemeDts, should it not be the fidocisry responsibility the City Council to see that such funds are p.roperly maift'Jlined ... to acoo,np1i$h this nmi~? We ask tIIat tile City Coud1 respoad to tile above itemlin wrlthq; to as (......tist of tf'1.....) aDd tb8t we werk togetIler witI1 statJ amd the developer to resolve tkese I before aDy work is bid and started. __ .~-'-:.J I .~ . . Statement We support development ancl progrilss in our CO....".,mity reascma'b1classInTMf.lftt$ OIl property 0WDeIS for t1lese we realize tbat pmgnlSS ancl improvemeDt may requiJe We challenge the current City Council to be proactive ancl mtb.er than reactive and usiDg poor so1utioDs of the past. paying for JDiWttM ' In some cases pi....,. 0WDeIS paid an p1mmi1\g We refer to projects ~ lawsuits have blockecl Then this,burden is passed to all to pay throu&h property . in their approach to city improvemeD1S ancl typNH., p1~ ancl timiDaof~~ cmIy resa11s in~one for the service ancl the extra tax burden for poor city from ~ as&DSS"~'" for lack ofw1ue pined. ancl those paying the 8SSCllfment pay both. WoW thotutilily_iIIIaoI, -"'~bo__._iIIIaoI, -oiIJ-..- mAi~ 8CC01J1lF These IMiUU4t8 should be fi1uatKBI properl,.. dewloper and ~-- utility use fees. use permits, (such as I08Cl use permit fees for access to . sites to cover long term repair for 1I1ISeeD I08Cl "'""9), ancl restoration fees for actual ~ CoDStruction of new utilities Deeds to be dealt with from ,d~lwlpoiDt ofwho. wm pmfit 01' who lias actual need. This should not burden those tbat may JeCOUP'their cost in 10 to 20 ancl pay additioDal taxes on utility wbJatioDs tbat may be questioDab1e ancl not be essetJtiaJ RecoDstruction should be with as "c:ause for." In other words, why does it need to be recoostruc:tecl Was the work dcme poorly the first time. the iDsta11er should pay. 01' was theIe ~ due to misuse, then the .leSp01ISible pI11y should pay the <lOSl1f . is nee:; ~ ..ry due to lack: of ...,imOOIf1P!,1\mdiDJ from the city ~ ~ the JDODCY is ...pposecl to be aUocated from taxes, must cover it. Once improvemeD1S have been made, assv.~ts ilr\f-osed ~ taxes a4justed for city budgets to mAitdllin these improvemeDtS. it is the ficIucjaJy respoqsibility of the City . to see that such t\mds are .-upedy ..,it.IAillClt to acc,~i,h this msrintenaft(:le. QaesdoDs OR p+ ~ Additioa When wm the Water fIIKI ~~ M_A~ ~ be ready? (As passed at the 2J26/2003 council nHWing) Has the scope of this study been eomp1etM? If not, when wiU it be done? When it is done. wiU it be available for public comment? Will this study be used in the ~ for Mill Rd., Pe1timr Lake Dr.. Peltier Cr., aacl Centenri11e Rd.. in relation to the Peltier Preserve Addition? If NO, what wiU be the criteria for proposing ~ to ~ above area? le.: VJSU81 i1Ispection, soil boring, past construction ~ etc. Of the $817.000.00 projected city utilities costs for the ~ Preserve, J)lease outline the details. That is: What are the projecteclline items costs for the project? Streets? Storm sewer? Sidewalks? SanitaIy sewer? City water? How much of these costs are outside the development area What porIion outside the developmeDt area does the deveI pay? ,l J ~ Please show on a map where the de\doper"s portioD lies. ~ _~ builds on the existiD& Cl)IOnnlnity base adds addfflnna1 cost 8Dd. buIdea on it. shoulcl it not be tecpdrecI to adcl value to that base of existiD& semces to th8 ClOSIS. This shoulcl be done without j~ OIl the ~"I co........nity who pd4 for an adequate system for usage. If the developer is leqQirecl to iDsta11 ci1J utilities for his ~ to meet ci1J ~ o:-a...pe IoopiD& water maiDs, and he ....._ for profit and will recxJUp his cost ftom the ~opmeut, why shoul4 current residents be petWllmA (lISllsscll) for added value the developer is rcquirecl to provide? wm there be ~yO ~.. on WOIkoutside the ~ area not part of the developer's ~1ity? I We ask dIat tile City CauDdI respond to tile aIJove iteIIIllt _.... to tile ....v 8WIleIS aft'eded by tIds ~ We W8Id to WOIk ~ with staff 8Ild tile .,,-.-.. resolve tkese issIIes Wore anf work Is 1tk18IId started. I ~ tervi1{e ~11J57 REPORT CITY COUNCIL Date: March 26, 2003 To: Honorable Mayor and . COUDcD Members Ms. Kim Moore-Sykes, Admini.trator From: Ellen Paulseth, Finance D ~ Re: Peltier Lake Drive Water .................................. ............................*....*... As requested, attached are documents reI g to the Lakeland Hills Development ProjeCt and the developer's $50,000 contribution ward :future water main looping. It is my understanding that the council wishes to . whether or not the contribution.was to be used in connection with the proposed P ltier Lake Drive Project. The documents are as follows: 1. ~akeland Hills Development Agreem nt, dated January S, 1998, page 9, . Section P; Development Project is approximately 2. Letter from Royal Oaks Realty, IDe., 3. City COUDcD Meeting Minutes - Also, it should be noted that the Lakeland $53,000 in arrears to the City. t. ,~ t' . LakeIand Hills Development Agreement ClTY'S COpy FINAL January 5, 1998 4. IncOJ:poration by Reference. All plans, special provisions, proposals, specifications, and contracts for the improvements furnished and let pursuant t() thIs" Agreement shall be and hereby are made a part of this agreement by reference as fully. as if set out herein in full. L. VIOLATION OF AGIUtlj~MJitNT In the event that Developer violates any of the covenants and agreements contained in this Development Co~ and to be performed by the Developer, the City, at its option, in additi01,l to the rights and remedies as set out hereunder may refuse to issue building' permits to any property within the plat until such time as such default has been corrected to the satisfactio:Q. of the City. . M. PARK DEDICATION The Developer agrees to provide park dedication to the City in . the form of a cash payment of $30,000 calculated at $750 per lot multiplied by .40 lots. N. ~~lT~ D~n~ATION. ~ trajldedi~on~~ ~b~.~aiyed.in lieu ~~~.~'!.!4~::::.\....;,:.':'~:/,.':.:;,...; paying the full cost ofcoristrU.ction of the conerete sidew~ and ~ituttJ.in.ous trall.sb.o.,....:.'. ..:;;....;;~:: .:: on.the plans; . . . . . . , o. SToRMW ATER FEES The ston:D.water fee shall be' paid by the Developer prior to approval of the final plat. This fee is $22,829.53, based on a charge of $0.01546 per square foot of 33.9 acres of platted 'area. Q FlJTURE W A TERM;'IN S]'EL'lSI0N FEE . The Developer agxees.to pay a fee in the . sum of $50,000 to be depo$ited into the City of Centerville Water Fund for use in the ~ . construction of a project that would benefit Lakeland Hills. The City of Centerville 'IF' reserves the right to use the fee at any time in the future for this project, and is under no obligation to complete ~ project within any time constraint. Q. T,TA.RlT.JTY INSURANCE REQTJTREMENT. The Developer shall provide to the City, at the Developer's expe~, general public liability and property d3.mage insurance 'including vehicle coverage protecting the City aDd the Developer' from all claims for personal injury, including death, and all claims for construction of or damage to prope~, arising out of or in co~on with any operations under these. contract documents, whether such operations be by the Dev~loper, its. Contractor, or by any subcontractor, or anyone. directly or indirectly employed by the' Contractor or by a . subcontractor under him. Insurance shall be written with a limit of liability of not less than $600,000 for all datnaees arising out of bQdily injury including death, at any time. resulting therefrom, sustained by any on,e person in any one accident; and a limit of liability of not less than $1,000,000 for any such damage SUstained by tWo or more persons in anyone acCident. Insurance shall be written with a limit of liability of not less than $300,000 for all property damaee sustained by one. person in any one accident, and a. limit of liability of not l~s than $600,000 for any such damage sustained by tWo or more persons ~ anyone accident. .The insurance policies shall accompany thecontr3:ct for its 2601083-l904.feb Page 9 " .. ... , - '* ~ *OIIKS . REALl'(, INC. March 7, 1997 James March City Ad1!lini~tor 1880 Main street CeDterville, MN 55038 RE: Lakeland I{ills I 1 .j :.;.'j . ~ 1 ~;:1.'li ..., . I j l l ; ~ Mr:. ~~ Mayor W~r. . City Council. Members Powers-. RaStnu$sen., ~re.nner, Buckbee and.8 Imbrecbt:: .... ..' ". .. . As we proceed into.the final design p of:Lakeland Hills; .it is.important for our. Company to realize the fbiancial 'tJnents to the project. .Our . Company bas agreed to contribute do towards the City project to loop the water. inain north along Centerville & ad and Peltier Lake Drive to Mill Road. These dQllars are to lower the cast of the public improvement in lieu of our .cost to loop the water main easterly ss Clearwater Creek to Clear Ridge Street. Your consultirig. engineer has . ted the cost to con.stroct a water pipe across the cree~ and to purchase the necessary utility easement to be betWeen $31,400:8nci $38,000 dollars The estimate did nOt include any Cost . for adm.inistriLtion, legal or e' design ~'~~At.,!!1i~ time, Royal Oaks Realty is willing to contribute amount !S~,~.~wards the' . future water main loop. This dollar ount is what is needed at . this time for our completion of a cree crossing project We also request the issue of sidew to be resolved. It is our opinion.that sidewalks are not needed in Lakeland . . People do not want the maintenance responsibility that comes with haviDg a sidewalk in fro~ of their honJ,e. . The ~ in. LakeIand Hills. l~: resi~ ~tS that will . carry less than SOO average daily trips per day. . The traffic does not warrant si~walk$. The City OtdinAtlC'.es dp' . require: sidewalks. No other local residentialS1reets have.sidewalks, incl . the neighborhood immediately to the north. Royal Oaks Realty is the City Council to uniformly apply the ordinAnr.e on sidewalks to lan4 Hills. ':1 4196lexington Avenue · Shoreview, Minneso ) 483-5518 · Fax (612) 483-5642 .....4.JJ.\.h'\...'.k'"-<'. _I). '.' k-....... ....40 . ........... ... . ".' ...... .... ..... ..."...._. ....h... f. '.._~ ...._....._ t1..~.............,,\\:.~~l.>4." ..1.....".......... ~....h.' I..."'..._......_..~..\.,~....e...\_~ '... -......-. .......~........."'".....,,;. ............._ .f' >t..... .....$...... .;...1......._. ...........'....:.:.~.~~h~__ . , '. .' -page 2- I will. attend your City Council meeting on Wednesday, March 12, 1997, to address these issues and answer any questions. Yours truly, \r..t V'1U Michael J. Black ' .~.~ MOTION by He1mbrech~ seconded by Benner to table the feasibility study allowing staff to review and make recommendations to e council. Motion carried Vl1"nimously. Brenner suggested inviting Lino Lakes to e next council meeting to discuss the interconnect. WIlharber suggested Cente . e discuss the issue then invite Lino Lakes. Nyberg had a recent phone conversation Councilmember Brenner. She did not reca1l a ten;.year review for the interconn~. erg said that David Ahrens, .City Engineer for Lino Lakes, just threw the ten-year review ut for discussion. Nyberg suggested the city consider looking at a watertower within th next couple years. Prior to Nyberg leaving, March briefly' ssed a meeting .earlier with :Mike Quigley regarding Eagle Pass Third Addition. Eagl Pass persons claimed they had never seen the staging of the utilities in the comprehensive Ian. Although. Nyberg felt confident Tony Emmerick had seen the utility staging. M8.I1 h wasn't completely happy With. the design' on the 54.73 acres. NYberg commented the p~ perty will be limited to split level homes due to tb.e water table/wet lands. Nyberg sugg ed larger lots with a higher scale of homes. \",:.~. ~':'.. > . ~} . Buckbee mentioned currently the City has C earwater Meadows, Eagle Pass, Lake1and Hills, Acom Creek II, developments which e not completed. Buckbee recommended completing some current developments then request extending the MUSAAlso, since the city has a small staff this may be too much:fi r now. Council agreed. ~ LakeIand Hills - Nyberg explained he and Ii met with Mr; :Mike Black of Royal Oaks, and Bill Lalonde today. Nyberg questioned . ch area should be pursued to connect the watermain. Nyberg fel~ Royal Oaks shouldn beheld up because of a water extension. . i " 'i )' ,..:1 . .j ['"J :::~\11 tf.-<:. I ~~.:"'".j , ..,.\ Buckbee suggested running the watermain a ,OSS the creek. Nyberg mentioned Mr. Black anticipated dilemmas in getting all the easem ts. Royal Oaks is considering offering a ,credit'to the city to run the watermain down enterville Road. Wllharber suggested looking into.this option, since.this would cov r two issUes at once. ! , March asked the cost of a watermain feasib.. study for the two options; going under th creek and clown Centerville Road. Nyberg ted $3,59<). Nyberg suggested doing a cost estimate to cross the creek and to run it own Centerville Road which wo1:Jld be about $.500.00. f I I . I ';" MonON by Helmbrecht, seconded Brenner to have the City Engineer put together a letter of~cts to cross' the creek and to incIud other options, not to exceed $500.00. Motion carried unanimously. 1\.~arch had a meeting this afternoon With a re resentative of Center Oaks, who requested multi-housing and requested rezoning the co ercial land to residential high density. \Vilharber was not in favor of rezoning any co ercial property. Council was not in favor of rezoning any commercial property to esidential. . 3 '"I I:" :1 "<'1 I ! I I I ,..,...o1.'.\lJ:Io1,:"S.~to""'-''''''_'''''tol. lAL..' '.1.......'...............' ...,'.' .......' ,'....... ....._.. ,.,,~..:...''"'....' ," ,._..,.....,.........'-, ..~'._,~."..........,'.'...,.,.',.."........,. .............."........,'......,,,.......,.......'...............' '.......".. ." ,;,............ .'~ ~ '-". .....__......_~,_..~ ...,. .,..~.....h. '....,. .-....-..---...--.. city Council Meeting February 12, 1997 development growth.. Mr. Wiegert felt a majority of the cost would be absorPed by the builders and installation is simple in new developm~nts. Mayor Wtlharber asked the cost of the Radio Read unit? Mr. Wiegert said the Radio ' Read is $125 per unit. Buckbee asked if the city co'QId use a Touch Read with the current system? Mr. Wiegert said yes. The Touch Read'is $8,500 per hand held Unit and includes star softwa{e and two days training. WIlharber asked how long is the warranty on the hand held unit? Mr. Wiegert said one year. Although Mr. Wiegert wouldn't recommend a warranty since they are d~le plus he seldom sees a repair bill over $150 W1lbarber asked if there is any problems with bushes or trees getting in the way? Mr. Wiegert explained with the Touch Read an obstacle will be an issUe but with the Radio 'and Phone Read there is no problems with obstacles. I . ~ . . , .akeland. Jrm~ Prelimin~ Plat A.pproval Mr. Black of Royal Oaks Re8lty, Inc. requested rezoning from R-3 to R-2 and Preliminary Plat Approval for 34 acres which consists of 40 single residential homes. Mr. Black briefed the council on the issues addressed at the PJan~ aQ.d Zoning meeting. . Continuing.one comer lot had a 40 feet rear set back which had to be changed. RoYal Oaks complied with the minimal comer lot issues which adjusted the 4 I lots to a 40 lot plan. Mr. Black has spent several hours working with wetland committees to minimi7.e the wetland impact. Currently Royal Oaks is working with Mr. Neld of the Army Corp of Engineers to obtain a permit for any wetland impacts the roads may cause. Because of wetland impacts Royal Oaks will attempt at one of two permits. One is a local. permit which could take up to six months to receive or a nation wide permit which could be issued at the time of applying. ~ ~ ,~ Mr. Black explained there has been discussion of purchasing an easement with Mr. Bill Lalonde which didn't go very wen now, Royal Oaks will pursUe an easement from the Elementary School. Another utility isSue is to either loop the watermain across the creek or down Peltier Lake Drive. If the Council is interested Royal Oaks is willing to pay some costs assOciated with running the watermain down P~ltier ~e Driv:e. Mr. Black eXplained Royal Oaks, is looking to complete Lakeland Hills project within a couple years so the watermain could be ~ddressed at later date. March spoke with the Park and Recreation Committee, they would prefer park dedicated funds instead of park land dedication. March asked if the Hensel house would be J."emoved from the project? Mr. Black said yes. March asked Nyberg to discuss construction of the 200 feet of road. Nyberg, City . Engineer explained they would have to allow settlement plates to settle which takes about six months. Nyberg suggested the road would need to be surcharged for approximately six months. Nyberg suggested looking into ~ese issues further as the project continues. Brenner asked how would the city know how the road will hold up? Nyberg co~ented this will be similar to some areas on Peltier Lake Drive. Brenner questioned theOCity's 3 '. 7 'J' , city Council Meetifg'February 12, 1997 current problem with Peltier Lake Drive. N erg explained this road will be on higher ground so there shouldn't be a problem. He recht asked if the school was aware of the trail location and if that works with their p . Mr. Black commented the school bas seen the plans and are comfortable with the trail I . g to the ball fields. for the viewing audience. The road d Hills Development located on the'Hensel W1lharber clarified the road location being is the.north entrance into the proposed Lak , property.. Powers-RasInu$sen asked if all the issues:Ethe City Engineer's letter date4 Jamwy 30, 1997, had been addressed. Nyberg had . several of the issues with Planning and Zoning, a variance is needed for the block ceeding 620 feet in length but this is a formality. ;Nyberg explained one issue from~e PJamting and Zoning which should be discussed is the center islands. Mr. Black p posed two $10,000 maintenance free center islands at each entrance. / I Mayor W1lharber asked which agencies Ro Oaks is referring to, in the letter dated January 28th? Mr. Black explained they are currently scheduled to go before RCWD on February 26th. Further, Royal Oaks is war' with the Army Corp of Engineers for a nation wide wetland permit. Mr. Black bas in contact Roger Butler at Anoka County Highway Department f9r an access permit 0 Co. Rd. 14. Finally, they are working with the DNa on minim17.ina wetland impact. . Brenner has not seen the Planning and Zo' minutes from the last two meetings and would rather hear their input prior to appro . Mr. Black mentioned the R-2 district in this area would satisfy the zoning ordinance requirements. Mayor Wi1harber commented the City Administrator and City Engineer b were present at the Planning and Zoning meetings and have addresSed any issues. I grading plans and suggested the council comm~ the el~on of grading will i1harber Commented since the Army Corp of d DNR are looking at these plans they should ented the developers have done everything Mr. Qamhieh requested the new and . consider r~cting drainage to the east. N not affect M;r. Qamhieh's property. Mayor Engineers, Rice Creek Watershed District catch any potential problems. Nyberg co possible to direct the water away from the Mr. Bill Lalonde of1687 WesMew Street 'scussed issues he hoped the cOuncil would think about. Mr. Lalonde wouldn't like dog kennels or yipping do~ Although the park board would rather have the park money' . ead of park land, he felt the citY should have a park in this area. He was totally for sid leading to the school path, it shouldn't be grass and was in favor of curb and gutters. Mr. ~onde mentioned th~ meeting with thi developer and the &<;hool didn't go well since, the developer didn't want anymore water ~g on their property. Mr. Lalonde 14 " .. ;1 .I..:j .: ~ i'~ ~;~~n ...1 ~ ~~'.i '. ::> . .....~.'_h ~..'..' M'_' _ :........ _......, .",,1)_ _. :,~:.,..u"a,t\.....!.........:.."".:...I.....:~..-.t._....t:.~' ...hr.":..t.,,~~V.....,...:.\'_''''''~ '~;"'.'.u.... .t....~~.!.U"bt.~.h..;,o1.\...~..,....<'\.t.\o..l....;:.....;....U.,llh.b..:.;.I...:.I\...wo.l.o\i.lo01~,.....' _:,...~.....l,..::.lh.l~~.b......:...n....~.;,;lUl.l:l.;;."UW~..lhl~ ..:.\1'.....,"'.. , ,it' .. City Council Meeting February 12, 1997 described the past drainage in 1979 - whatever came off the baIl field road drained onto his land. Mr. Lalonde does not want to SUIrlp out the water nor loose any more trees. . . .,>! Mayor W1lharber asked what role the city plays between the school and Mr. Lalonde's: property. Mr. Lalonde explained he would rather have Mr. Black obtain an easement with the school instead of from him. Mayor W1lharber asked who was at the meeting with the developer and the school? Mr. Black identified Mr. Gary Karpe11a, Mr. Bill Martin, Mr. Phil Behrind, Mr. Lalonde and bimselfwere at the meeting. Mr. Lalonde requested the council not approve the project until the water issue is resolved. Further, he still feels very strongly about a moratorium on building in Centerville. Mayor W1lharber asked which of the three issues the council would like to discuss first; preliminary plat approval, zoning or the water issue. . ! Nyberg suggested discussing the water issue. Mayor Wtlharber explained havjng the water loop down Peltier Lake Drive is far more advantageous to the city especially. with the future need to repair the road. Mayor Wtlharber.commented he was on the council when Peltier Lake Drive was done in 1987. The council did what they could with the money and technology available. Mayor Wllharber felt the watermain should run down Peltier Lake Drive since it will off set the assessments to the residents. H~lmbrecht would like it to run down Peltier Lake Drive but questioned the cost. Nyberg discussed option three ofhis letter dated FebnWy 5, 1997. Nyberg suggested quoting out a couple different options and award bids accotdingly. Buckbee felt if the city runs the watermain down Peltier Lake Drive then the road should be reconstructed. Helmbrecht requested concrete amounts available from TIF and the Road Mairltenance Fund. Mayor W1lharber commented running the waterma1n across the creek: would only make a couple people mad, but theb.est interest of the city is to run the watermain down Peltier Lake Drive. Mr. Lalonde said the best interest of the city is to run the watermain . down Peltier Lake Drive. Powers-Rasrp.ussen suggested looking into some creative financing options. Further, she felt the best interest of the city is to run the waterrDain down Peltier Lake Drive and redo Peltier Lake Drive and do it right. Brenner felt she may have a slight conflict of interest if the watermain cross' the creek since it would. take place in her neighborhood therefore she would rather not vote. . . Helmbrecht would like to see the watermain run down Peltier Lake Drive but would like the road done right. Nyberg felt with the new available materials and Gee- T~h the road would be much better than Peltier Lake Drive. Buckbee felt it would be be~ to run the watermain down Peltier Lake Drive and.thought we could budget for the road then perhaps do it in a few years. . . 5 I ! I : , i I I I I I. .~ -- -..-....--........ ....... . .... ..).....::......:..: .~,:....,:I "~"':' J . FebnuuyI2,1997 Mr. Qamhieh asked why the road wasn't d ne right since.it was redone in 19877 Mr.", Qamhieh felt the road was done.haphazar and felt there should be an Engineer . 'Inspector. Nyberg respended the roadssb uld be seal coated regularly. Nyberg drove down Peltier Lake Drive and didn't notice dips or sways. Rezoning' .akeland Hill. from R3 t.. R2 MOTION by Buckbee, seconded by He recht to rezone the proposed Lakeland Hills fromRJ to R2 contingent upon the final pI approval. Mayor W1lharber yes, Helmbrecht yes, Brenner yes, Buckbee yes, Pow~ absent. MOTION by Helmbrecht, $eCOnded by . for Lakeland Hills contingent upon Army . and Engineers approval. Mayor Wdharber Rasmussen nay, Brenner abstained. MOTION by Buckbee, Seconded by H echt to set the Peltier Lake Drive Public Information Meeting on April 2, 1997, at 7: PM Motion carried IJ"Slmmously. E.gJ~ PASS " Helmbrecht questioned the sewer connectio areas in Eagle Pass? Nyberg explained the sewer drains from Dupre 'and connects.on . Street where it drains south to north. Helmbrecht asked what the tree pJanting eement was with Eagle Pass, since some builders are requesting the home owners p the trees. 'Nyberg said he would check the Developers Agreement. Helmbrecht menti ned several people building in Eagle Pass have commented on the cost of bw1ding permit , Gaustad explained the US EP A is requiring e Minnesota Department oflIealth to co:QlPlete the stat~ delin~Qn's. The State Health DepartIitent was pr.esent at the last Wellhead Protection Meeting and suggest . completing the required profiles for Anoka County ~ A Cities at no cost to the cities or county. ' MOTION by Buckbee, seconded by Helm recommendation to discontinue the Phase I commencement of the Phase IT work set fa Department ofHealth,(MDH) proposal at nnanimously. echt to ratifY the JP A Group onsultaht selection: process; and authorize in parts I, 2, and 3 of the Minnesota o cost to the city. Motion carried Facilitator for Stratc~gk Plan March suggeSted the Brimeyer proposals an MOTION by Buckbee, seconded by He~b echt to direct city staff to authorize Brimeyer to facilitate a meeting at the time of the fac' tators request. Motion carried IJnanimously. 6 t. . .) 1 .~ ~~ t2.,I'i'17:J ~ KJke Black - Royal Oaks ReoJty - ~ Mr. B~ discussed ~ ~os to loop the ~ main under au: ~ and ~ peltier .. . Lake Dove. Royal Oaks IS willing to offer the City $50,000 to run utilities downPeltter Lake Drive. Mr. Black predicted the development completion within two to three years. Counciimember Powers-Rasmussen suggested sidewalks to access. the sch.ool since there is a concern with safety on County Road 14. Mayor W1lharber discussed sidewalks in and around the development. Mr. Black Understood only a collector street required sidewalks. Mayor W1lharber commented running sidewalks :from the east side of Centervi11e Road, connecting to the proposed south road near the school property would avoid safety ~ds. Mr. Black confirmed lot 2,. blocks 1-8 is the area for the sidewalk: location. Mayor W1lharber agreed with Councilmember Powers-Rasmussen on the safety concerns. Nyberg commented, the city may want to consider sidewalks oB.Peltier Lake Drive ifit is.r~nstructed. Mayor W1lharber Suggested waiting until the Informational Meeting to receive the citizens input. Mayor W1lharber asked for input :from the Council. Councihnember Helmbrecht commented, she was . fine with running a sidewalk :from Centerville Road to meet the trail ~>n the west side of the school property. Councihnember Brenner suggested sidewalks through the deve~opment. Mayor W1lharber asked Mr. Black, "Is the section of sidewalk: agreeable with Royal Oaks?" Mr. Black commented it would be agreeable if the city pays for the trail and the city maintains responsibility for the sidewalk maintenance. Mr. Black commented the trail is clearly there to accOmmodate people beyond the development and if the city wants sidewalks perhaps the city should pay for it. Mr.. Nyberg commented Mr. Blacks wishes were not out of line. Mr. March commented the least the developer could do is provide the sidewalk. Mr. March recommends the developer put in a sidewalk along the west side of the development. Mr. March continued, requiring the developer to pay for the concrete, sidewalk: trail easement to the school property and to the southern stub of Centervi11e Road is the least the developer could do. Mr. Black commented the request was way out of line, if the City wants a sidewalk: the developer can put in the sidewalk, but the city should pay for and maintain it. Mr. March suggested tabling the issue, although since this is a safety issue, he felt the issue should .not be up for debate. MOTION by P.owers-Rasmussen, seconded by Helmbrecht to require the develope~ to put in a continuous concrete trail way :from Centervi11e Road to the east, following the roadway to the south and down to the school walkway. In addition, the cost will be credited out of the trailway dedication ~ all overage paid by the developer. Motion carried. Mr. Black questioned the maintenance responsibility. Councilmember Helmbrecht explained the only city maintained sidewalks are the sidewalks the school has deemed hazardous. Mr. Black asked, "Since .the city asked to have the developer pay for it, can the city maintain it?" . Councilmember Helmbrecht cOInmented the city has limited equipment. Councilmember Powers- Rasmussen commented the city has an ordinance which explains property owners have to maintain the sidewalk on their property. Mayor Wdharber asked for further questions. There were no ~""""" .u....- _.;...~.._~_ o1...'.-........~._-.l.._....,-.....~..~~.\Oo--'-.s....U.............o.._...."'~......".............,....~-.....,,.,....I-_~_ .... .....,................."....h-........""'"'.l..lou..._......,............., ._." .....Ilo.~......h......~O\.... .....~,~. :\..........._.!,...~_~..............Ol:.....~~~.a--..., ... .. . .,., t.",-- moratorium on all building within the city. Mr.' yberg mentioned the Metropolitan eouncil would rather work with city staff than have ity place a moratorium on building. Mr. Nyberg reported Rice Creek Watershed '. 'ct (RCWD) is willing to work with the City to provide additional street maintenance. RCWD ~ ested the streets be swept before untreated sandldebris flows into the creek. RCWD has ap oached the city for sweeping assistance. Mayor W1Iharber suggested coordinating street eeping with Anoka County. Mr. March . reported, Mr. Palzer (Public Works DirectorlB . ding Official) mentioned the streets are swept m the spring, scheduHng more ro~d sweepings will part of the untreated run off Mr. Nyberg suggested the Council consider ado a shore1and ordinance since this needs to be complete prior to Metropolitan Council appro' the comprehensive plan. Further~ the ordinance could protect the natural resources and prevent contaminated. run off Mr. Mareh reported the Metropolitan Council is in receipt 0 the City~s Water Comprehensive Plan, however~ the plan is pending receipt of a letter of map 11 "on (LOMR):from. FEMA. Mr. 'Nyberg " I}lentioned RCWD has a sixty-day approval pl1 , and the target date is the end of the year. <.1\ 1'1, ('711 fi"iY{<..~ Stormwater Fee: Mr. Nyberg gave a brief overview of the st er utility fees. Mr. Nyberg suggested implementing a stormwater fee on developments, due to the direct impact on the creek. , Mr. Nyberg briefly discussed storm sewer dep11 . on and stormwater pond sediment removal. Mr. Nyberg indicated MSA has documented the~. rmwater fees and the reoords indicate the largest impact has been created by developments. Mr. Nyberg mentioned he will have some hard figures in the near future and the City Attorney be looking at the fee schedule. Further~ Mr. Nyberg suggested the city charge $4.00 instead 0 $2.00 for drainage fees. Utility Issues on 20th and 21st Avenues: . Mr~ Nyberg described the possible options to . ce the south side of the industrial park. A m.eeting has been scheduled with the City ofLino to discuss a possible joint adventure to service the industrial'parle with an interconnectio Another option is to lay the utilities .on the proposed 21st Avenue extension coni1eeting to C Street and cross :from the west to the east and service 20th Avenue. Mr. March commented e industrial park will be serviced if either . option is elected. Mayor Wilba.rber questioned likelihood of ~ MUSA being granted by the Metropolitan Council ifLino Lakes and Cepterville worked together on an extension. ~ Peltier T nh Drive: . t .' . ". .r ~ Mr. Nyberg'stressed a need to address improving eltier Lake Drive road and providht8 utilities. " Mr. Nyberg suggested providing water to Lakl~ Hills Development and suggested the watermain should be looped to prevent a one way operation. Mr. Nyberg mentioned, Mr. Mike Black may request utility service down Peltier e Drive and will compensate the City for the cost to cross the creek. t i . i f 2 i } . .f ~. ~ "' ~ ~ f .r. I ~ DATE: March 26, 2003 ervUCe ~1B57 .. .~ TO: Honorable Mayor and City ouncil Kim Moore-Sykes, ~ity A .. strator 1{JtJh FROM: RE: North Metro Telecommuni .ons Commission Joint Powers Agreement .................................. ...................................... Attached is a revised copy of the resolutio amending the joint powers agreement for the North Metro Cable Commission that the C ty Council approved in December 2002. Because the previous agreement did not e licitly state the Commission's authority.to issue bonds, obligations or other forms of. debtedness in order to purchase land and retain an architect for the purpose of co cting a building for North Metro Telecommunications, this amended resolu on needs to be approved by the City Council. Staffhas sent the revised JP A to the City ttomey for his review. Heidi Amson, Executive Director of North Metro Teleco unications, has reported that the city attorneys for Blaine, HanlLake and Circle . es have reviewed the document and have no problems with it. ~ ~ ervi{{e T.sta6fisnet{ 1857 1880 fMain$treet . Centeruilfe, M!X. 55038 (651) 429-3232 .!f~ (651) 429-8629 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTION NO. #03-016 RESCINDING RESOLUTION NO. ##03-005 AND AMENDING THE AMENDED JOINT AND COOPERATIVE AGREEMENT FOR THE ADMINISTRATION OF A CABLE COMMUNICATIONS SYSTEM TO PERMIT THE ISSUANCE OF BONDS, OBUGATIONS AND OTHER FORMS OF INDEBTEDNESS AND TO MODIFY THE PROCESS FOR WITHDRAWING FROM THE NORTH METRO TELECOMMUNICATIONS COMMISSION WHEREAS, The . City of Centerville, Minnesota (the "City") is a member of the North Metro Telecommunications Commission (the "Commission"), a municipal joint powers board organized pursuant to a Joint and Cooperative Agreement, as amended (" Agreement"), adopted by the Cities of Blaine, Centerville, Circle Pines, Ham. Lake, Lexington, Lino Lakes and Spring Lake Park, Minnesota (the "Member Cities") pursuant to Minn. Stat. ~ 471.59; and WHEREAS, the Commission wishes to purchase a parcel of land in one of the Member Cities and to improve such parcel by completing a new operations/studio tacility on that land (the "Project"), in order to exercise its powers and carry out its duties under Article VDr of the Agreement; and WHEREAS, Article vm, ~ 2 of the Agreement states that the Commission may not contract for the purchase of real estate without the prior authorization of the Member Cities; and WHEREAS, the Commission voted on October 16, 2002, to authorize staff to pursue options for purchasing an appropriate parcel of land and to retain an architect to draft necessary architectural diagrams. for the new studio tacility; and WHEREAS, the Commission proposes to issue revenue bonds or similar obligations in a principal amount not to exceed $2,500,000 (the "Bonds") in order to finance the Project; and WHEREAS, Mimi. Stat. ~ 471.59, subd. 11 states that the governing bodies of the Member Cities must expressly authorize the Commission to issue bonds, obligations and other forms of indebtedness; and WHEREAS, the Agreement, as currently written, does not expressly authorize the Commission to issue bonds, obligations and other forms of indebtedness; and ..< WHEREAS, it is necessary to amend ~ Agreement to permit the issuance of the Bonds and to ensure that each of the Member .. es remains responsible for its share of that indebtedness; and WHEREAS, Resolution #03-016, . h was previously adopted by the City for the purpose of amending the Agreement to . the issuance of the Bonds, was not acceptable to and was not approved by aU the Member Cm ; and Section 13. The Commissio is given express authority to issue bonds, obligations and other forms of debtedness, in a principal. amount not to exceed 52,500,000 (the "Bonds"), to the Commission's purchase of real property and its construction and acquis" ion on that property of a public. access center and an operations/studio fi1cility, t include the Community Media Center and the offices of the Commission (the "Project"). The term "Bonds" shall also include agree on any amendments to the Agreement; WHEREAS, aU the Member Cities and WHEREAS, the Member Cities have w agreed upon how the Agreement should be amended to permit the Commission to issue bo ds, obligations and other forms of indebtedness. . NOW, THEREFORE, BE IT RESOL Minnesota as follows: by the City Council of the City of Centerville, 1. That Article n of the Agreement shall amended to read as follows: The general purpose of this the operation and activities of Communications System (Sy administration and enforcem System; to produce, edit and agr~ent; to make video Pfi available to the citizens of the Community Media Center; to television proprn",ing; to technologies; and to conduct necessary to insure equitable citizens of the Members to this That Article IV, Section 3 of the eement is to establish an OrgAJ'ization to monitor Ie communications, and in particular, the.Cable ) of the parties; to provide coordination of of the franchises of parties for their respective mit video programmittg for the parties of this ctiOD, editing and studio facilities and equipment . es to this agreement through the operation of a ate the development ofloca11y produced cable e public access to emerging telecommunications ch other activities authorized herein as may be reasonable rates and service levels for the eement. 2. ent shall be amended to read as follows: Section 3. "ComnnJ1lity formerly run by the cable co facility that may be sub related equipment and stafI That Aftjqle vm of the Agreement reads as follows: . Centef' means the public access center y, and any other public access center and studio y constructed by the Co~OD, along with. aU 3. be amended by adding a new Section 13 that 2 ~, bonds issued to refund and refinance the Bonds, or any portion thereof Refunding Bonds shall not count against the $2,500,000 limit except to the extent that the amount of the reftmding Bonds exceeds the amount of the Bonds being refunded thereby, but that limit shall not apply to any issue of refunding Bonds which produces an overall savings in debt service cost. As provided in Minn. Stat. ~ 471.59, subd. 11, the Bonds shall be obligations of the Commission which are issued on behalf of the Members, and shall be issued subject to the conditions and limitations set forth in Minn. Stat. ~ 471.59, subd. 11. The Bonds shall be payable solely from the Member's franchise fees, as hereinafter provided. The Commission may not pledge to the payment of the Bonds the full faith and credit or taxing power of 'the Members. No bonds, obligations or other forms of indebtedness other than the Bonds may be issued by the Commission without the' prior consent of the Members. 4. That Article VIII, Section 13 of the Agreement shall be renumbered as Section 17. s. That Article XI, Section 3 of the Agreement shall be amended to read as follows: The financial contributions of the Members in -support of tile Commission shall be of two types: (1) each Member shall be responsible for its share of the debt service payments on the Commission's Bonds (but only from the Member's franchise fees), which share shall be in the same proportion as the Member's franchise fees for the immediately pr~ing calendar year were to the total franchise fees receivable by the Commission for that calendar year (the "Debt Service Share"); and (2) each member shall be responsible for its share of the operating and capital costs of the Commission (not including any Part of the debt service on the Commission's Bonds), which share shall be in 'direct proportion to the percent of 3-nnlJal subscriber revenues of each Member to the total annual revenues of the system multiplied by the Commission's Slf.nual budget (the "Operating Cost Share"). The ~nual budget shall establish the contribution of ' each Member for its Operating Cost Share for the ensuing year. Each Member ~ cause its franchise fees to be paid directly to the Commission, and the Commission shall deduct from each Member's quarterly payment of franchise fees, before application to any other purpose, one-fourth of the Member's Debt Service Share for that calendar year. If any Member's quarterly payment of franchise fees is not sufficient to pay its qua,rterly Debt SeJ:Vice Share, the deficiency will continue to be an obligation of the Member and will be deducted from the next payment or payments of the Member's franchise fees until the deficiency has been restored. After provision is made for payment of the Debt Service Share, the remai"ing franchise fees shall be applied as a credit against each Member's Operating Cost Share owed the Commission, with any excess being remitted to the Member by the Commission and any shorttiill being payable to the Commission by the Member. The rem8inder of any :franchise fee remitted back: to the Member by the Commission shall be used for cable-related expenses. Each Member acknowledges that its Debt Service Share of the :franchise fee collections will be irrevocably pledged by the Commission as security for the Commission's Bonds. ' 3 , I That Article XI, Section 5 of the Agreement shall be amended to read as follows: Section S. A proposed bUdget for the operation of the Commission, including the Community Media Center, for each calendar year shall be formulated by the Executive Director under the direction of the Operations Committee and submitted to the Commission on or before July 1 of each year. The Commission shall submit the proposed budget to the Mem~ on or before August 1 of each year. Such budget shall be deemed approved by a Member unless, prior to October 15 prec.eding the effective date of the proposed budget, the Member gives notice in writing to the Commission that it is withdrawing from the Commission, subject to Article xu, Section 2 of this agreement. Final action adopting a budget for the ensuing calendar year shall be taken by the Commission on or before November 1 of each year. 7. That Article xu, Section 2 of the Agreement shall be amended to read as follows: 6. Section 2. . In order to prevent obligation for its Operating Cost Share for the ensuing calendar year, a Member must withdraw from the Commission by filing a written notice with the secretary by October 15 of any year giving notice of withdrawal effective at the end of the calendar year; and membership shall contime until the effective date of the withdrawal. A notice of withdrawal may be rescinded by a Member at any time prior to the effective date of withdrawal. If a Member withdraws before the dissolution of the Commission, the Member shall have no c1aim apinllt the assets of the Commission, including the right to receive an allocation of franchise fees, except as provided herein. A Member withdrawing after October 15 shall be ob1iwttM to pay its entire Operating Cost Share (mcluding any shortfiills) for the ensuing year as outlined in the budget of the Commission for the en~ling year. A withdrawn Member will continue to be responsible for its Debt Service Share (payable only from the withdrawn Member's franchise fees) notwithstanding its withdrawal from the Commission, and shall contimJe to have its .franchise fees paid directly to the Commission until all Bonds have been paid. Any excess of the withdrawn Member's franchise fees over the withdrawn Member's Debt Service Share (and any required Operating Cost SI1are, if the Member gave notice of withdrawal after October 15 of the preceding calendar year) shall be remitted by the Commission to the withdrawn Member. A Member that has withdrawn from the Commission may, if no Bonds . are o1.11:stat'ding, upon request, recover an amount of any equity that exists, as of the withdrawal date, in real property and buildings purchased or constructed with any Bonds,.up to (but not exceeding) the Member's individual percema.ge of total franchise fees paid to all the Members (or their designee) and the withdrawn Member for the calendar year precMing withdrawal. The Commission may, if no Bonds are outstanding, at any time after the withdrawal of a Member as provided for herein, initiate a buy-out of the proportionate equity interest of the withdrawn Member, which interest is to be the withdrawn Member's individual percentage of total franchise fees paid to the Members (or their designee) and the withdrawn Member for the calendar year preceding the buy-out, pursuant to terms and conditions agreed upon by the parties. The amount of any equity distributed to a 4 , withdrawn Member will be paid, without interest, on a payment schedule established by the Commission, provided, however, the term of such payment schedule shall not exceed five (5) years. When calculating an equity repayment schedule, the Commission may deduct the withdrawn Member's proportionate share of outstanding indebtedness from the amount of any equity due to the withdrawn Member. Notwithstanding anything to the contrary, a withdrawipg Member shall have no claim to the franchise fee. the Grantee collected on its behalf for the year in which its withdrawal is effective, except for the reimbursement of cable-related expenses for that year. If no Bonds are outstandin& for the calendar year following withdrawal, and for all subsequent years, the entire franchise fee calculated upon gross revenues attributable to the system within the withdrawn Member shall be paid by Gnintee to the withdrawn Member in accordance with the Franchise. 8. That Article XII, Section 1 of the Agreement shall be amended to read as follows: . The Commission shall continue for an indefinite term unless the number of Members becomes less than five, and the Commission may also be terminated by mutual ~ment of all of the Members at any time; provided that the Commission shall continue to exist as long as any Bonds described in .Article vm, Section 13 of this agreement remain Outstanding. 9. The City understands and agrees that, pursuant to the foregoing amendments of the Agreement, (a) the Commission would be authorized to acquire the land and issue the Bonds for the Project and to proceed with its completion and (b) the City would be obligated to pay its share of the debt service on the Bonds from franchise fees and to co~ to dO so even if the City might elect to withdraw from the Commission. 10. This paragraph is solely to allow the Bonds initially issued pursuant to Article vm, Section 13 of the Agreement to be desigrasriM as "qualifie4 tax~empt obligations" within the mea.ning of Section 265(b)(3) of the IntemalRevenue Code (the "Code") in the hope and expectation of achieving thereby certain lower interest rates on the Bonds. For this purpose, it is assumed that the full $2,500,000 of Bonds would.be issued in 2003, although the actual amount of Bonds issued may be less, and that each Member. City of the Commission would have an allocation of that total bond issue, based on the percentage shares of the members for 2002, as follows: Percentage Allocated Member' Share Bond Amount Blaine 52.347% $1,308,675 Centerville 3.567 89,175 Circle Pines 5.001 125,025 Ham Lake 11.696 292,400 Lexington 2.551 63,775 , .. LinoLakes Spring Lake Park: 16.391 8.447 409 775 , 211.175 100.000.4 $2,Soo,ooo This City's allocated bond amount (as provided above) is hereinafter referred to as the City's Bonds, and the City hereby makes the following &ctual statements and representations: (a)' the City hereby designates the City's Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b )(3) of the Code; (b) the sum of the City's Bonds plus the reasonably anticipated amount of all other tax-exempt obligations (other than private activity bonds, treating qualified SOI(c)(3) bonds as not being private activity bonds) which will be issued by the. City (and all entities subordinate to, or treated as one issuer with, the City) dwing calendar year 2003 is not expected to exceed $10,000,000; and . (c) pursuant to Section 26S(b)(3)(C)(ili) of the Code, the City states that it is receiving the benefits from the issuance of the City's Bonds and the City hereby irrevocably agrees (solely for purposes of said Section 26S(b )(3) of the Code) with the other Member Cities of the, Commis,sion to the foregoing respective allocations of the principal amount of the Bonds and further agrees and finds that said allocation bears a reasonable relationship to the respective benefits received. Nothing in this paragraph is intended or shall be interpreted to limit or alter the respective percentage shares of the Member Cities or their respective allocations of debt service obligations on the Bonds, as those may be determined in accordance with the Agreement for 2003 or any subsequent year. 11. This Resolution, and the amendments made .to the Agreement, shall 'be construed to authorize the Commission to contract for and purchase real estate, as part of the Project. 12. Resolution #03-005 is hereby immediately rescinded and superceded by this Resolution. 13. The City officers are authorized to take such actions as may be necessary or desirable to implement the approvals given in this Resolution, including the execution on behalf of the City of an amendment to or an amendment and restatement of the Agreement and, upon request, providing to the Commission or bond counsel for the Bonds certifications of this Resolution ',or certifications of faCts and circnm!lbf.nces of the' City as may be pertinent in connection with the issuance of the Bonds. This Resolution shall be effective immediately. .. ~ , .'1 Passed and adopted this, day of . 2003. CITY OF CENTERVllLE, MINNESOTA 6 By: Its: ATTEST: moved the adoption of the foregoing Resolution, and Councilmember duly seconded that motion. Upon a vQte being taken thereon the following members of the Council voted in favor thereof .and the following voted.against the same: Whereupon said Resolution was declared duly passed and adopted. 7 ~ the undersigned, being the duly qualified and acting City Clerk of the City of Centerville, Minnesota, 00 HEREBY CERTIFY that I have carefully compared tJie attached and foregoing extract of minutes with the original minutes of a meeting of the City Council duly called and held on the date therein indicated, which are on file and of record in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to a '. ~on of the Council consenting to the amendment of the joint powers agreement for the North Metro Telecommunications Commission. WITNESS my hand as such City official and the official seal of the City this _ day of . 2003. City Clerk (SEAL) 8 or.: "~'rnMb . ;,.._l1!~.~; ". ,', .r f, .1 i ~ 'f ,; " Q,Amj,iHl ;~2J,2oo3 .: 'CiHono'rableMaYOf ~,'~ M~, Mary Capra lr ~''''.TO: FROM: .. {t .:" hi)! " ,:01::'.,; !_, " ~~..u. I r:i!lo'< ,f '.' :j.'i ~atipIU\\Yo~~~on W~ .f 'q-.". ~~,.~ ';q ~ ., f .') . ,'.-. i'iiI'....... .:...'.. .-... .......... .....;. ....... ....... .......;._..~...~.t-'... 111..'.-.. 4. .~~.. ia1afj;............ IJ 'I:. II" PI~:~~. ~1~ of~ ~on fOf,~eiCel:rt~e Vohwt",Reco~~nay.~ent. 'J;bis,ev~~~a& ~~~f~ryear.~ a ~ay, :~9 ~nQt ourci1Y ~~~.~tq pro~~J.~.xplunteer ,~~e$l~,opr:~~Jfrity.,~ .y.., ~e4 to ,bav~i~'Rp:the ~~ to ~,1t ~ cuq-ent .c.oQQCi1.wDUld Jike,to.c.p~ this event fOf oFdtyand ~~ potC}Jltial,possi1)~~' (Q( ,this event. Below you will find the estimated cost for this event per 200 people. I' fi{ r: j;.l' '~j.""rr~ I "....,... . Health permit for Anoka County (recommended) charge will be waved. . Invitation paper 100 sheets S5.69 x 2 = SII.38 . Postage per 200 stamps S.37 x 200 = S74.oo " ..~. ,. Plates, napkins, cups, foil wraps will be estim~ per 200 = $30.00 " . Hot dogs (S5.53 per 30) and buns (S1.83 per 16) estimated pet-2oo ~'~~5.14 . Cbips(S8.42 per 42) est1mAtM per 200 = S33.68 .,~ . Condiments for hot dogs estimated per 200 = S5.88 · Vari~ 0~C09kies($5:~9,~ 24)~~~oo pa:200 = $41.52 . Lemonade' to ga1lbJis fOr $8.97estmuitec1pei200 = $17.94 · Ice for leJ)\Onade$S~<OO ~-',er,~QP)= $5.00 . Helium'. ft~ AAd9nfQ(,baIl0QQ5,,~8led = $91.00 (please note tl1is priCe h1cludes p"~J1P and delivery with up to ~ tank credit if not used and we can have the tank for a week. (We had several balloons and weights left :i I ifrotlAfIM Hetedes Lacs we;~ ~ )(IUlr,to give f}lJt ta the children attending. [have 1.1Jadrfll!ioppo,.".uty!ltq'SF,iJflf!J{PfJJrlfftlO!'.~)lear'sevent. [will have this ;;.(~Onlor the ~tlby -'!!f': ~ 1IJee"",')" 'f/ j :,'-n of~ Total estimated cost for.200 ,people'~oul4100.' ~o,be S36S.54 .,~! ~; '<';: ". Last year the Park" R~.-~~~~~~ requested this event be advertised in the Quad Press as a way of promoting' vo~ ~ the COmm11nity. I did call the Quad Press and the cost for the'adatMChed tatbis'metmhitreUld be S132.oo for one week. Ifwe did not want the expense of advertising in the newspaper we have our city web site, city sign and a small space availableonrb1\rutility.biDs, whichWiDbe!mailecl'out APrl115,'2003 .- We encri~the city com.n:i~t~~ip~:t'o; t:h~ ~~ mUi if they chose we allowed them to set up tables displaying their'cO~fS\eVents aDd pOSstDle volunteer opportunities within the community. (over) We had offered this event out to the local Lions Organization and the school distri~ifthey}V8D.ted to put our flyers or information on explaining volunteer opportunities within their ofgllni?.ation. I have spoken to Chief Heckman and he stated he does not see a problem '9Jith having.' COOimunity officer present during this event. In ad.dition ifpatro~ aloud it ~,officer ~y also be available with a squad car during this time frame for the residemsto see. ' ,',' , , . _ } " . I .l' ~'''1.4, t I have spoken to Centennial Fire Department Safety Education Coordinator Kevin Stewart and Centennial Fire Department would be will to give tours or presentaUdrls to'those attendiDg ,this event as they did last year~ ,We had. the public works, staffbring. up the new, snowplow truck/or residents to view last year and if they council wished we could do this again this year. Per'the council request the city staffaild'I organized'this event 'last year, b~ due to It family einergencYI was nofable to attend. Last year citY siaff and several eouncUmembers served the ~o1unteers and hosted this event;' If the 'cQuncil aPpro~es this event for this Year I am hopefUl my fellow' council mettiberSwiUbewilling to 'offer their time'to suppbtt''and' serve the volunteer$ within our connnunity.. I Thank you for ,your time ~~,consideration of this matter. " .1< ~:- ~ .~. " , The",C#'lY of C;eiitervi/l~Salutes,- ';' ,,' Centenil'eVolunteers NtltIoIullVolunteer~. Week' e)f'. .April27LMa~3,2003' 1 ~ Yon and your family are invited to join us m eWebrating the American tradition of neighbor helping neighbOr! See what' our 'citY vdlunteers lla"e "acoompllshe'(f' Within our community! Cen~emll(lIClty Hall ~~rday~ ,May: 3, 2fJ03' 10:011,0.';"-1 :00 p.m. r ~~~n' ~/J ~:-f . Cent:enni1lFire Department Centerville Station Open House Centennial Police Department, - Officers and Information " ,,". ,t ',' , CeJ!.~erville City ~~' ,<1'en House :,;, ~- f ~ ' - t ;I; \ c~~ ,,' ',,".';.ia;\'O'Btc,D:-" nterv__,~~~"O'IuI" ~f~aturdaJ,..illi1ti,i.;W ..no" nm. -1-0' (), :.ft m. 1"'\.:..... ,- '. ...,,- ,: .,' . .- "- Hot dogs, chips, lemonade and cookies will..~' Centenn1~l,Ftte 'Department Centerville Statiott" Centen11ial.Police Department - Officers and Info Centerville City"Hall Open House See what our city volunteers have accomplished while checking out the many opportunities to volunteer within our community! .-J A J..) Date: To: From: Re: tervUfe 'Esta6fisftd 1857 STAFF REPORT CENTERVll..LE CITY COUNCIL Mareh 26, 2003 Honorable Mayor and City ConeD Members Ms. Kim Moore-Sykes, City Admini,trator Ellen Paulseth, Finanee Director U ClGNA Behavioral EAP Privacy Addendum ************************************************************************ CIGNA Behavioral Health administers the city's Employee Assistance Program. The program costs $1841year and is available to all city employees, their dependents and all members of their households at any time of the day or night The Health Insurance Portability and Accountability Act (HIPP A) Privacy Addendum to the Contract is attached and must be signed by the Mayor. A motion authorizing the Mayor to sign the Addendum should be passed. . ! 1 ','- , I I -. ""...lII: III CIGNABehavioral Health March 7, 2003 \l~ 11095 Viking Drive, Suite 350 Eden Prairie, MN 55344 Telephone 952.996.2000 Facsimile 952.996.2579 Toll Free 1.800.433.5768 www.CIGNABehavioral.com K Sykes City of Centerville 1694 Sorel St. .' Centerville, MN 55038 t'J .. I ;'}' I Bv Certified Mail Dear K, Attached please find a copy of CIGNA Behavioral.Health, Inc.'s HIP AA Privacy Addendum ("Addendum'') to the Agreement for Employee Assistance Program Services between your organization and CIGNA Behavioral Health, Inc. ("ClGNA Behavioral''). This Addendum is effective on April 14, 2003. As a condition of ClGNA Behavioral continuing to perform while the terms of this Addendum are being negotiated, the attached Addendum will govern the rights and obligations of the parties until it is replaced by a fully executed Addendum between the parties. This will afford all parties protection pending execution. We look forward to expediting the negotiation and execution of these Addendums. Please contact your ClGNA Behavioral account manager for any assistance in that process. Thank you. Sincerely, ~~-~ Jo Goodell-Holmes Assistant Secretary cc: Kim Carlson, ClGNA Behavioral Account Manager attachment " ~. f. I.. ~t fIll r i . ~ ~ f r : i. ! f. ~ ~ ~ r "e I ...1=& lr: I' ...ld& Ir f. r! f ~ i: : f · r t. ~ !: ~ ~ .!:,l; il : ~ . .! Hill, . .Ussr I ~ll i it sr I II :, ~l -oj I : ~ ~ 1 -oj I -0 .i i " -0.. II ~, Pi:~! . ~ l t I I I I d I . -----:------_. .. .... . ",.,. -.- -... -!_.. -.. .. '. .- -..... - ~,I,:,f,"!~ .,1 .li~lt~11 ~~thi~ ~ ~J~ ~"t~ - gfUIt . Jllfili if, (., '~,~ ~~f' 91, !!!., . cJ" I. ", ~ ' -a . .~~,~ ~. ! g - - ",[ .~ .. . , Us Us .. . , c. ... illlij 1.1 ~ a. Q n f i! if'D I f A.I ! if I: G 1 ... ." 3" c: (L) i -n ;0 -. -g -8 -- &.. ::J 0 t ::s c: c... c.. Q 0- ~ 20 ~ :::t'. :f- a ~i, (ij.i ~(f) W f i-' ~ 8.. ~.,~ ~ l a b$ n ~ ~~ 8 !" -.. - ::r~ ~.., ~ W 3 1JI c:-- :J ~ fa ~ P'~ S -e ~C::J. bt- CD ~ ~cg ~.~ .... :i>~ ~ .., CD 0 :JCD~ ~~ 5 ir 8.. ....... co !1' 3 0 " c · i~~ ~fll gc3 S!L .g; . ~ fR ~. . ~" · III I r ~_ ~' 1't~ g:. fo1 i _.~ ..a ~ '" L"l, , n' __ i 0 ~ Q *0 ~ :S,"~ =- i. ~ ~,' ~ f'~~'3 'i, P,l 9 ,SiP,' fl, r:.R f ~ . 0 !!- g $='1.:;. iF ~ Q CQ "fA,..,: '"'Tf lil:J," '-' -, &.. Q ur.: ~ a.. ;r ..:.i. a. II fA s: ,!& e.. :s en ~ iT lIS ~'i lat. 'Ie,. I ~ f;, ~, -(I fJ en _ ~ CD . .. II Qg ,'a- S ~ i. 2:'lfD.. go p;- a" il .. ~.ii.l"~ ",fi ti~ - ., ~ C ft Cl ~= (' a. ~ 0 ... .. ~. <',f . . ~ J l Ill" i I Ii\" s- ~ J - r~.1 2".!"- If Q J . 5..0' 8 2. ....-<' CDj 3 ;;; :r () I- a.. a.. 5" f- ~I~~ . il[. "0 -8iil= > i""& 3 ' ~ ~l5g CD::lQ !!.~.!" ~~g.. 3 Q ::l ::l::l:"& !::l5; a..go Q a..!!, 3 ~ ,::l 5.. ic6 ~ ~ - I[f~ S' CD = g. ~ c6 Q CD iil ~ a ~ g 3' c a.. -. S 3~.!" ~ - 8' f ~ g ~::t iil a "0 g.. ar -ac_~ ':,<::l(39- ~ i-s g ~ 3'9:a.. 3' S sn e:- ll> lI> ~ e ~ ." 0 · a.t6 ~ c - CD ~ jlJ~~~ _i~~~O a. ~ ~ ~. ~ ~ ~. s ~ ..,. :::t :to: ft~~~f~ ~~~~~ ~ ~ 'i ~ ~ i~~i~ J ~ ~ I s: 5'i II 1111 Qg fH( !If f J 1 ! ~j. ~ I i ~t. ..l~ h fa-I ?~ - ow I if I . e" ~i II . 11 11 H g' f If f Q i fIll leS' t I ~ ~s .- 'I ~ 0' f l J i f. ~. 1"1 . ~ _ f r I .~, IiI -" o ~ + + + ~. i J ~ ~[ I.i..l m ~~ i lb. ~ 'i s::: Q 0 2'9- tll,o ~ s.t. ~ a !)l. ~ t:5 "'" == 6., "" ~ fi :I: 0 S l3' ~ ~ ~C' ~i . I r_~_ ;: 19' c.J:5 fit\>> lit' -. ~ g.e: g'~ . ~ a ~ ;;~ '<l ~ ~. eo :So [s ... ;s ~ is: g ~ ~ <2 c. [ ~ ~ ~~H ;1; 1t1; oc.g.S::: '<l~ ~"\l~ e,tT m(j : I>a ~~~ tll.= ~ ..g J I:l C s: p- ~ .! . . .. ~ ::' ~. .~ t m~ l~i""" r+ ag:a ~;s~ ~ ~ ~S'~ (8 ". \ CIGNA BeIuwIoral Health, Inc. recommends that dlents consult theJr own legal counsel to 14ent!fy the impacts of the lllPAA reguladons on theJr organfzatlon. FACT SHEET This is to provide you with some important information abo'gt the Bealth Insurance POrtabUity and Accountability Act (BIPAA) Privacy Rule, which is effective Aprll14, 2003. . The HIPAA Privacy Rule requires that HMOs, insurers and group health plans, including self-funded employer-sponsored plans and employer-sponsored employee assistance plans: . Establish processes to maintain the confidentiality of an individual's Protected Health Information, or PHI; . Pstablish processes ,to handle indlvidual rights concerning the use and disclosure of their PHI; and . Execute Business Associate agreements with their Business Associates, which are companies that . handle PHI while providing services on their behalf. The Business Associate agreement is designed to address how the Business Associate will handle and protect PHI. For your self-funded and/or employer-sponsored employee assistance plan, CIGNA Behavioral Health, Inc. (CBH) is your Business Associate. Impact on Self-Ponded (ASO) and Employee .Assistance (EAP) Plans How the HIPAA Privacy Rule will affect your self.funded and/or EAP plan depends, in part, on the effective date of your ASO and/or EAP contract with CBH, as outlined below: 1. Impact on plans with CBB ASO and/or EAP contracts effective before October 15, 2002 These plans are reqUired to enter into a Business Associate agreement with CBH by Apri114, 2004, or when the contract is moclified,whichever comes first.' 2. Impact on plans with eBB ASO and/or EAP contracts effective on or after October IS, 2002. These plans are r~uired to enter into a Business Associate agreement with CBH by Aprll14, 2003. The, Business Associate agreement should be executed as soon as possible. .1 ,1 ,":'1 ,] "'1 ,) " i .,</-'j ~'1 )(j ',' , 'j .1 While the terms of our Business Associate agreement are being negotiated, CBH will continue to perform the services outlined in our ASO and/or EAP agreement for your plan. In addition, except for the Privacy Notice, we will administer the HIPM-required individual rights on your behalf for your employees and their dependents. Business Associate Agreement We have enclosed a Business Associate agreement, in the form of an addendum to our ASO and/or ~ agreement, for your use. In addition to the required Business Associ~te provisions, the agreement also includes provisions that outline the way we will handJ,e the HIPM-required individual rights on your . behalf. We encourage you to talk to your CBH Account Manager about executing this contract addendum as soon as possible. We've also enclosed a document with answers to some questions you may have about HIPAA Privacy. If you have additional questions, please contact your CBH Account Manager. Enclosures "1 ASO/EAP None03/02/23 ,;I PRIVACY ADDENDUM L GENERAL PROVISIONS Section 1. Eft'ect. Effective as of April 14, 2003, the terms and provisions of this Addendum are incorporated in and shall supersede any conflicting' or inconsistent terms and provisions of the Agreement for Employee Assistance Program Services to which this . Addendum is attached, including all exhibits or other attachments thereto and all documents incorporated therein by reference (the "Agreement"). This Addendum sets out terms and provisio:ps relating to the use and disclosure of protected health information without written authorization from the individual. Section 2. Amendment. CIGNA Behavioral, Employer (also. jE'Cferred to as "Plan Sponsor") and the Group Health Plan that is the subject of the Agreement (also referred to . as "the Plan") agree to amend this Addendum to the extent necessary to allow either CIGNA Behavioral or the Group Health Pian to comply with the Privacy Rules (45 C.F.R. Parts 160 and 164), the Standards for,mectronic Transactions (45 C.F.R. Parts '160 and 162) and the Security Standards (45 C.F.R. Part 142) (collectively, the "Standards") promulgated or to be promulgated by the Secretary and all other ,applicable regulations or statutes. CIGNA Behavioral, Employer and the Group Health Plan willfully comply with all applicable Standards and will amend this . Addendum to incorporate any material required by the Standards. Section 3." Definitions.' Capitalized terms.used herein without definition shall have the respective meanings assigned to such terms in Part IV of this Addendum. ll. OBLIGATIONS OF CIGNA BEHAVIORAL Section 1. Use and Disclosure of Protected Health Information. CIGNA Behavioral may use and disclose Protected Health Infoimation, ("PHI") only as required to satisfy its obligations or as permitted under the A~C?lt, or as permitted or required by law, but shall not otherwise use or disclose any Protected Health Information. CIGNA Behavioral shall not use or disclose, and shall ensure that its directors, officers and, employees do not use or disclose, Protected Health Information in any manner ~ would constitute a violation of the Privacy Standards if done by the Group Health P~ except that CIGNA Behavioral may use and disclose Protected Health Information (i) for the proper management and administration of CIGNA Behavioral, (ii) to carry out the legal responsibilities of CIGNA Behavioral or (iii) to provide Data Aggregation services relating to the health care operations of the Group Health Plan. Section 2. Disclosure of Protected Health Information to GroUD Health Plan SDonsor. . (a) The Group Health Plan acknowledges and agrees that the Privacy Rules allow the Group Health Plan to permit CIGNA Behavioral to disclose or provide access to PHI, other than SU11ll;D.ary Health Information, to the Plan Sponsor only after the Plan Sponsor has amended its plan documents to' provide for the permitted and required Nopm , uses. and disclosures of pm and to require the Plan Sponsor to provide a certification to the Plan that certain required provisions have been incorporated into the Plan documents before the Plan may disclose, either directly or through a business associate, such as CIGNA Behavioral, any pm to the Plan Sponsor. The Group Health Plan hereby warrants and represents that no pm will be provided to the Plan Sponsor nor to any of its employees, agents or other persons under. its control Therefore no such Plan document amendments have been made nor any such certification received from the Plan Sponsor. Section 3. Other Information to Plan Soonsor or Plan. Upon the written request of Plan or Plan Sponsor, CIGNA Behavioral will.provide certain other information including, but not limited to, information about CIGNA Behavioral's arrangements with health care providers (''Other Informationj to Plan Sponsor's desigrulted employee. Plan Sponsor acknowledges that in receiving Other Information under these provisions, it acts in its capacity as Plan Adm;n;mator, as that term is defined by the Employee Retirement Income Seemity Act of 1974, as amended. Other Inforination will be kept confidential and will be used by Plan Sponsor solely for the purpose of satisfying its fiduciary responsibilities with respect to admi.nisttation of the Plan, and will be handled and maintained in accordance with all fiduciary obligations owed to participants in the Plan. Seetion 4. Safenards A2ainst Misuse of InformAtion. CIGNA Behavioral agrees that it will use appropriate safeguards to prevent the use or disclosure of Protected Health Information other than as allowed under the terms and conditions of this AddemJ1mt or as permitted or required.by law. Section 5. Renortin2 of Violations. CIGNA Behavioral shall report to the Group Health Plan any use or disclosure of the Protected Health Information not provided for by this Addendum of which it becomes aware. .1 j j ! .~j 1 I Section 6. ~los1ll'eS to and A2reements bv 'fhird Parties. (a) CIGNA Behavioral shall ensure that each agent and subcontractor to whom it provides pm received from the Plan, or created by CIGNA Behavioral on behalf of the Plan agrees to substantially similar restrictions and conditions with respect to Protected Health Information that apply toCIGNA Behavioral pursuant to this Addendum. .- \~ ..1 j .J ., 1 (b) Upon Group Health Plan's or Employer's written request, CIGNA Behavioral will provide Protected Health Information and/or Other Information to certain desigJultM third-parties who assist in administering the Plan and are authorized by the Group Health Plan to receive such information ("Designated Third Parties") solely for the purpose of assisting in the carrying out of Plan administration functions. Such parties may include, but are not limited to, third-party administrators, consultants, brokers, auditors, successor administrators or insurers, and stop-loss carriers. Group Health Plan shall enter into and ma;nillUt an agreement with each agent and subcontractor or other third party to which it directs CIGNA Behavioral to disclose pm under which such agent, ,subcontractor or other third party is legally bound by 2 , substantially similar restrictions with respect to Protected Health Information that apply to CIGNA Behavioral pursuant to this Addendum. (c) It is acknowledged and agreed that the Privacy Rules require the Group Health Plan to maintain policies and procedures to ensure that any pm that ; it uses, requests or discloses be no more than the minimum necessary to accomplish the intended purpose. The Group Health Plan hereby warrants and represents that any requests that it makes for pm to be disclosed to it or to any third parties will be for no more than the minimum amount necessary for the intended purpose. Section 7. Access to InformAtion. (a) Request made to the Plan. When an individual requests access to pm contained in a designated record set and such request is made directly to the Plan or Employer, the Plan shall so notify CIGNA Behavioral'within two (2) business days of receipt of such request. CIGNA Behavioral shall make such pm available directly to the Participant within the time required in 4S C.F.R. Section 164.524. (b) Request made to CIGNA Behavioral. Ifa Participant directs a request for access to pm contained in such desigru:ated record set to CIGNA Behavioral, CIGNA Behavioral will provide the pm to the individual within the time required in 45 C.F.R. Section 164.524. (c) RespoD.SlDility for..denials and responding to requests. In the case of either subsection (a) or (b) above, the Plan delegates to CIGNA Behavioral the duty to determine, on behalf of the Plan, whether to deny access to pm requested and the duty to provide any required notices and review. (d) Agent for the Plan. It is understood and agreed that in all activities performed pursuant to this section, CIGNA Behavioral acts as agent of and on behalf of the Plan and/or Employer. When responding to an individual's request for access, it may inform such individual of that fact and that there may be other pm about that individual created or maintained by the Plan and/or its other busine8$ associates and not included in CIGNA Behavioral's response. CIGNA BeIuivioral shall not be responsible for performing any of the duties described herein with respect to any such other pm. ,Section 8. AvailabDitv of Protected Health Information for Amendment. (a) Handling of Requests by CIGNA Behavioral. When an individUal requests amendment of pm contained in a designated record set and ~ or received by CIGNA Behavioral or its subcontractors, and such request is made directly to the Plan or Employer, within two (2) working days of its request, the Plan shall forward such request to CIGNA Behavioral for handling except that the.Plan shall retain and handle all requests to the extent that they pertain to individually identifiable health information (i.e. enrollment information}originated by the Plan, Plan Sponsor, or its other business associates. CIGNA Behavioral shall respond to such forwarded requests as well as to any such requests that it receives directly as required by 3 .'~ . Section 164.526 except that CIGNA'-Behavioral shall forward to the Plan for handling any requests for amendment of pm originated by the Plan, Plan Sponsor or its other business associates. (b) Responsibility for denial of request. With respect to those requests handled by CIGNA Behavioral under subparagraph (a) above, the Plan delegates to CIGNA Behavioral the duty to determine, on behalf of the Plan, whether to deny a Rquest for amendment of any pm and the duty to provide any required notices and review as well as, in the case of its determination to grant such a request, the duty to make any amendments in accordance with the terms of the Privacy Rules. In all other instances, the Plan retains all responsibility for handling such requests, including any denials, in accordance with the Privacy Rules. (c) Amendments by the Plan. Whenever CIGNA Behavioral is notified by the Plan that the Plan has agreed to make an amendment pursuant to such a request which it handles hereunder, CIGNA Behavioral shall incorporate any such amendments in accordance with Section 164.526. (d) Agent for the Plan. It is understood and agreed that in all activities performed pursuant to this section, CIGNA Behavioral acts as agent ot and on behalf ot the Plan and/or Employer. When responding to requests for amendment ofPlU, CIGNA Behavioral may inform such individual of that fact and that there may be other pm about that individual created or maintained by the Plan and/or its other business associateS and not-included in CIGNA Behavioral's response. CIGNA Behavioral shall not be responsible for performing any of the duties descn"bed herein with respect to any such other pm : i . ~ . I 1 Section 9. Accouotbu! of DIsclosures (a) Request made to the Plan. When an individual requests an accounting. of disclosures .- pursuant to Section 164.528, and such request is. made directly to the Plan or Employer, the Plan shall so notify CIGNA Behavioral within two (2) business days of receipt of such request (b) RequeSt made to CIGNA Behavioral. If a Participant directs a request for accounting to CIGNA Behavioral, CIGNA Behavioral will provide the accounting to the participant within the time required in 45 CFR Section 164.528. (c) Agent for the Plan. It is uilderstood and agreed that in all activities performed pursuant to this section, CIGNA Behavioral acts as agent ot and on behalf ot the Plan and/or Employer. . When responding to requests for an accounting of disclosures, C~GNABehavioral may inform such individual of that fact and that there may be other disclosures of pm about that individual made by the Plan and/or its other business associates and not included in CIGNA Behavioral's response. CIGNA Behavioral shall not be responsible for performing any of the duties described herein with respect to any such other pm or disclosures. 4 Section 10. Other ReoueSts. CIGNA Behavioral shall handle Participant requests made to it for privacy protection for pm pursuant to the requirements of the Privacy Rules at Section 164.522. Section 11. Processes and Proeedures. In carrying out its duties set forth in Sections IT, 7, 8, 9 and 10 above, CIGNA Behavioral may establish ~ and processes for requests from individuals as permitted by the Privacy Rules, including the requirement that requests be made in writing and the creation of a form for use by individuals in making such requests. As appropriate, CIGNA Behavioral shall i utilize the same or similar procedures regarding requests from individuals for access to PIn that it applies. to its own health care plan administration business. Section 12. Availability of Books and Records. CIGNA Behavioral hereby agrees to make its internal practices, books and records relating to the use and disclosure of Protected Health Information available to the Secretary for purposes of determining the Group' Health Plan's compliance with the Privacy Rules. ID. TERMINATION OF AGREEMENT WITH CIGNA BEBA VIORAL Section 1. Termination Uoon Breach of Provisions ADuUeable to Protected Health Information. Any other provision of this Agreement notwithstanding, this Agreement may be ter.min8ted by the Group Health Plan upon ten (10) business days priOr written notice to CIGNA Behavioral in the event that CIGNA Behavioral materially breaches any obligation of this Addendum and fails to cure the breach within such ten (10) day period; provided that in the event that termination of this Agreement is not IeaSJ.ole, in the'Group-'-- Health Plan's sole discretion, CIGNA Behavioral hereby acknowledges that the Group Health Plan shall have the right to report the breach to the Secretary. Section 2. Use of Protected Health Information uoon Termination. The parties hereto agree that it is not feasible for CIGNA Behavioral to return or destroy pm at termination of this Agreement, therefore, the provisions of this Addendum shall survive termination of this Agreement and CIGNA Behavioral shall limit any further uses and disclosures of such pm to the purpose or purposes which make the return or destruction of such pm infeasible. . IV. DEFINITIONS FOR USE IN THIS ADDENDUM "Data Aggregation" shall mean the combining of Protected Health Information by CIGNA Behavi9ral with the Individually Identifiable Health Information created or received by CIGNA Behavioral in its capacity as a business associate of another covered . entity, to permit data analyses that relate to the health care operations of the Group Health Plan and the other covered entity. "Designated Record Set" shall mean the,. payment, claims adjudication, and case or medical Dl9TI9gel11ent record systems maintained by or for the Group Health Plan, or used, in whole or in part, by or for the Group Health Plan to make decisions about individuals. As used herein the term "Record" means any item, collection, or grouping of 5 ;, information that includes Protected Health Information and is maintained, collected, used, or dissem;nsttM by or for the Group Health Plan. "Group Health Plan" shall mean the Group Health Plan (as defined in the Btnployee Retirement Income Security Act of 1974, as amended, (ERISA) at 29 U.S.C. ~iI91b(a)) maintained by the Plan Sponsor that is identified in tbis Agreement as the health Plan for or on behalf of which CIGNA Behavioral is obligated to perform any function or activity involving the use or disclosure of Protected Health Information pursuant to this Agreement. "Individually Identifiable Health Information" shall mean information that is a subset of health information, including demographic informatiQn collected from an individual, and: (i) is created or received by a health care provider, Health Plan; health care clearinghouse (as those terms are defined in the Privacy Standards), or employer; and (ii) relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present or future payment for the provision of health care to an individual; and (a) identifies the individual, or (b) with respect to which ~ere is a re.asonable basis to believe the information can be used to identify the individual. "Privacy Standards" shall mean the Standards for Privacy of Individually Identifiable Health Information, 4S C.F.R. Parts 160 and 164. "Protected Health Information" shall mean. Individually Identifiable Health Information transmitted or maintained in any form or medium that CIGNA Behavioral creates or receives from or on behalf of the Group Health Plan in the course of 1111ti11ing its obligations under this Agreement. "Protected Health Information" shall not include (i) education records covered by the Family Educational Rights and Privacy Act, as amended, 20 U.S.C. ~1232g, and (ii) records described in 20 U.S.C. ~1232g(aX4)(BXiv). "Secretary" shall mean the Secretary of the United States Department of Health and Human Services. "SummAry Health Wormation" shall mean information, that may be Individually Identifiable Intbrmation, and (i) that summarizes the claims history, claims expenses, or type of claims experienced by individuals covered by the Group Health Plan; and Cn) from which the information descn"bed at 4S C.F.R. ~164.S14(bX2Xi) has been deleted, except that the geographic information described in 4S C.F.R. ~164.S14(b)(2Xi)(B) need only be aggregated to the level of a five-digit zip code. 6 IN WITNESS WHEREOF, this Agreement is executed by the parties, by their duly authorized representatives as of the date set forth below; . C1GNA BEHAVIORAL HEALTH, 1Nc. By: Name: Title: Date: GROUP HEALTH PLAN By: Name: Title: Date: CITY OF CENTERVILLE By: Name: Title: Date: ,. ~ "l. ~~ Minnesota Department of Natural Resources 500 Lafayette Road St. Paul, Minnesota 55155-40_ Mayor Ted Swedberg and City Council Centerville Administrat;ive Offices 1880 Main Street Centerville,MN.55038 February 24, 2003 Dear Mayor Swedberg and City Council Members, This letter is to update you on the outcome of the Peltier heron rookery during the 2002 nesting season. Due to all the good efforts that were exerted by the staff and Council members from both Uno Lakes and Centerville, the no-wake smface zone use regulations were adopted by both cites in record breaking time. Many DNR staff with experience in adopting such ordinances expressed their amazeJllent at the promptness with which these ordinances were accomplished by both Cities. As the resource managers involved in this effort, we want to thank each of you for responding to the need for such management actions. The buoys delineating the no-wake zone on Peltier Lake were set in place by Anoka County Parks staff on June 11th, 2002. ,j ,I The birds at issue, however, did not wait for our protective actions. True to their own "biologipal clocks", the first great blue herons to return to the lake were noted along Rice Creek below the Peltier Lake dam by March 19th. By mid April, both the great blue herons and the great egrets . were observed at nests on the island The herons were also observed picking up sticks and other material for nest building. For more detailed information on the birds' behavior, please see the attached report prepared by Art Hawkins. It should be noted that the weather in April was remarkably variable with. 86 degree high temperatures on April 18th between two snow storms April 3m and April 21st. Bi-weekly aerial monitoring at all metro region heron rookeries by the DNR also indicated a good start to the nesting season, with both great blue herons and great egrets observed in the Peltier rookery during April. However, during the aerial survey on May 3m, our observer noted that the number of great egrets had dropped from the 50 egrets seen on April23rd to only 4 great egrets observed standing in the trees. DNa Information:. 651-296-6157 · 1-888-646-6367 · TTY: 651-296-5484 · 1-800-6.57-3929 An Equal OpJXlttdDity Employer 0 PIinIlId on Recycled Paper ConIaInIng a Who Values Diversity MInInwm of 10% Post-ConsumerWa8te .. ~ ,'; 2. By the end of April, the great egrets had abandoned the colony. The great blue herons remained through the month of May with stick collecting as an indication of nest activity observed through mid-May. On May 1 Th.. the Metropolitan Mosquito Control District helicopter was observed along the west shore of the lake. Its presence caused the great blue herons to leav.e the island. There were 300-400 great blue herons present on May 25th during the aerial survey. There was considerable boat activity noted during the month of May, with heavy activity over the Memorial Day weekend. Some of this boating activity occurred north of the island ~ause the buoys had not yet been placed. Unfortunately, by June 3rd, it was apparent that the great blue herons had also abandoned the colony. A visit to the island on June 4th and 5th by field staff from the DNR and Anoka County Parks confirmed that the site had been abandoned and very little evidence of egg laying or hatching of young could be found. Once again, the birds at the Peltier Lake heron rookery failed to successfully nest at the colony site. As you know, the fate of these birds was of considerable interest to many concerned residents of your community. A number of news media followed the story through the season. A very concise snmmary of the season can be found in the attached article which appeared in the fall issue of Imprint (volume XIX (3)) from the Bell Museum of Natural History at the U. of Minnesota. As great blue herons and great egrets are both long lived species, we are hopeful that they will once again return to Peltier Island this spring. We are proceeding on that assumption and will again conduct monitoring to record their presence and activity. We will also establish the no- wake boundary as soon as ice out allows, and will be posting the nesting island as a "do not disturb area in the hopes of deterring human activity on the island. Please feel free to call either of us if you have any qlle$tions. We would be glad to visit with you and the City Council, should you like to discuss this information further. Thank you for your contiD.uing support to protect an4 manage the special and important natural resources of Peltier Lake. Sincerely, ~~ ~~~ Joan Galli Minnesota Dept. of Natural Resources 651-297-2277 ~~ Anoka County Parks 763-767-2896 .,..,...~,:,~__ ...."'..t'''..tl..~~\~~Ol\\UU.~lI.~~i'l'.I\'............,.., .....hp......l.'..".Ilw..~~.bi.\~~~,llto1.lw.t..t1.1\'.t.'.I\'.ot'!..'lM,~.~t,l.U~~~'l).;.~~\c.'.!ltl'U\U~l\!bh~\\.t\tl~~'"'\~:fl'.'~''$'u;,t~~ ., . ~ ,. . ''''- ~~ THE PELTIER LAKE HERONRY, 2002.AND BEYOND JUNE 15,2002 ART HAWKINS .... -' . Six great blue herons bad arrived this year by March 19 along Rice Creek below Peltier Lake dam where it was ice free. By March 30 at least 5 pairs of herons were. standn,g on nests of Peltier Island b1;d: a 5 inch snowfilll on April 3 caused the birds to return to the open water .of Rice . e. Creek. They bad retmned to their nests by April 7 in greater nnri'lhers than before the snow. I co~ 73 herons-at.neSts on J\p[il14"but no egrets.yet.:. . . ... -".."0". '. .. ~;r"'.~ :. .....,.:. . "9: .. . .oto!. po: .. ,... . . " '. 'Iee-out on most local~ occurred on Apri11~ ~.~.ifxt ~ I $8W 15 egrets at nests at the colony. At least 20 ewetS were dAnd~ en.aests: by"-4I18 when the ~ reached 86 degrees. Eight herons came to the "stick field" for i1est repair materials. TheD, on 4/21 ~ther .. major snowstorm made this the snoWiest April on nmrd. On April 30, Gordy'Brand~ 8nd I checked the heronry il'om 8:15-9:15 AM. Only 3 herons came to the stick field but unusually large numbers were flying from or coming to the heronry. Only one egret was seen during the hoUr. ' .. -... On May 3 fishermen motored to the bog-sticks narrows then cut the motor and drifted, caSting toward shore along the north shore of the isJaixl but caused no noticeable reaCtion frOm the birds. I could see ~ybe 20 herons and 2 or 3 egrets at nests. Steve Kittleson flew by on regular count. ~ an nest and two swans flew into North Arm of the lake from the south. On 5/4 at 1 PM, I received a call from Ron Marier reporting a moto~ bQat circling Peltier " . island. I notified Joan GaUi who pickep me up and we joined Ron at the lookout.on ~ p{Operty . where he described the boat's activity. We could see perhaps 30 heronS at nests but no~ came fOr sticks during OlD' stay. From the west side we could see herons but no egrets at nestS. A peregrine flew by as we ~ the Wargo east gate. On 5/9 :from 9:30 - 10:00 AM we saw no herons come to sticks and only a couple flying out. However it was very windY. on ~13, .from 7:20 - 8:20 AM, 3 herons came for sticks, 6 herons flew into or out from the heronry?Vfnore distant points and 16 herons were counted on nest. Brief sleet shower with temp. around 40 degrees. Two eagles flew over the island. It was apparent that the egrets had deserted the heronry. On April 18 when Jennifer Amee from the Bell Museum visited the heronry with me I thought that nest repair process was starting. On Earth Day, April 22, the herons lan<JI4~.tbG stick area at the rate of one per minute. On April 26, Joan Gilbertson and Joe Berg1o~e:"felt'/ Perry, Ron Marier and Steve Kittlesonjoined me for pictures of the heronry from Marier's look_ .~., .......... "....,~...uuCll,~t.am~~~\.\\',l.w1h.~.u.\.~,.~'\....\'i;:.~~.:...\..~\...\l.~~.l.\~\t',\li:.l~~h\t~t.1!J;\h\li~\\.~~:.;,\U\l.~.~",).b~-.i.~'.:..:h~':)\;;'~' .:\~~tl~:\'''::.\'~",,~\4..\Ul'4'..,\'.\t\..i:~:'.,.\._~>~:.>;O...',:tt'.:j~::"':'~~""~'~:\~~...~~~~'~'l~~Ui.wa.'U';,~'.~~\Ut.\-.:'llli,\;\\\,:lt\;,>l!'t,;t\\'!\t'h.;..U\Ql\b\.\\'.\\i1\i\\ .. '- that they even tried to nest. Egg sheDs found under nesting trees iOOil',ated that at least some herons tried to nest but no evidence was found that any eggs hatched. The scarcity of sheDs found under trees containing nests and the absence of eggs or young found in nests by climbers suggests that no serious fle.4tting efforts occurred, despite the lengthy presence of the birds at nests. The weak: effort of the birds to gather nest materials, as coinpared with previous years, supports this weak effort hypothesis. Some people have blamed the Bald Eagle for the desertions. There is an eagle nest on the island this year which is surrounded by trees with heron nests. During my many visits to the heronry, I saw eagles almOst eveiy time but never saw a threatening act toward the herons by the eagles or any concern evidenced by the herons when an eagle flew over or landed in their midst. The tree climber checked the eagles' nest and the ground beneath the tree but found no evidence of the eagles preying on herons or egrets. ... ~ The loss of production of young in this colony dUring this 3-year period totals several thousand, a serious blow to the colonial nesting population of the metro area and state and a deplorable fiW.ure of 1mIfU\8ement.The adults are alive to try again but will they try again at a place they have :tailed three times? Or, they can move to a new location but where? Ideal sites like Peltier IsJand are rare to non-existent. .. .......:.......~ . ....... ;. . .,. -.J iN1i~VILLE C'RC~ ~6-(~O'" () . '. It,,,,#) ~~ # '. _ m O~ ~~ ...i~ March 13,' 2003 Dear Quad Area Chamber Member: The Quad Area.Chamber of CQmmerce appreciates your renewal for membership for the year 2002-2oo3'and enclosed is your member ~cate. . , The Chathber val~ ~ members ~ fWly'intends tQ supportthem and their businesses as "needs atise"., Any inplU from yoU1ilelf of i4eas:Of wayS. the. Chamber P.UlY provide service or benefit.to it's members would be'~ . Beside retaining current meinbersthe ebam1)er is focuSing 0Jl growing to 90 . members in 1 ~.years from our cUrrent 49 m~bers.The Chamber Wou1d~ refelraIS ofbusinesses you may petsonaUy know that woUld be Urterested hi becoming a . member. . Pl~ rmnember.the Chamber is.operated by it's members volunteering time~ .We have a variety of activities on the.agenda and a.pprecl.ate'~y time you or your employees may be able to give. . Call me directly at (612) 720-4056 as IIliLY. ~ needed. Thank,you for your support. . . Sincerely, .1?~~ Tim Rehbine, President Quad Area Chamber ofComm~ (651) 792-8911 - Fax (651) 780-043~ 4n ApollO Drive, Suite 10- Lino'Lakes, MN 55014 www;QuadChamber.com . , -. j\ MAR r 7 2003. Centennial Fire District 7741 Lake Drive Lino Lakes MN 55014 (651) 784-7472 March 13, 2003 Centerville City Hall 1880 Main Street Centerville, MN 55038 To Whom It May Concern.: Due to the disasters that occurred in Chicago and Rhode Island, I thought it was appropriate to contact all facilities within the Cities of CenterviI1e, Circle Pines and Lino Lakes that operate places of assembly and remind them of the code requirements regarding your type of facility. The primary goal for eriforcing the building and fire codes is to ensure life safety. The following information is provided to you,. so that you have a clear understanding of the codes that apply and your responsibility to enforce these codes at all times. 1) No one shall be allowed to ~perate any type of pyrotechnics in any estabUshment within the Cities of Centerville, Circle Pines and Lino Lakes without specific ~n permission from the Centennial Fire District Fire Chief. The Minnesota Uniform Fire Code (MUFC), Article 78, Section 7801.3.2 Pyrotechnic special effects material. A permit is required to manufacture, compound, store or use pyrotechnic special effects material. A permit for use shall be granted only to a . pyrot~hnic operator. (That means a permit may be issued to a pyrotechnic operator, as defined by Minnesota Statute, if all city and state requirements are met.) 2) It is your responsibility as the owner/manager of your facility to meet with any organization (Le. band, disc jockey etc.) that is allowed to perfonnin your facility and specifically: inform them that fireworks and pyrotechnics are not allowed inside your facility without a signed permit from the Centennial Fire District Fire Chief. It is my recommendation to have the above information in writing and require the responsible person (for any band, etc.) to sign the document that they understand and will comply with all requirements. The owner, manager or an approved designee from your faCility should also Sign the document'as a witness.' .. Assembly Safety Issues Page 1 ofS ~......_.+~.__. ---~---..-_.__._- . I. -/ Centennial Fire District 3) It is your responsibility to maintain exits, means of egress and maintenance of emergency lighting, equipment, etc. The following sections of the MUFC address the issues you must enforce to comply with the requirements: ARTICLE 12 - MAINTENANCE OF MEANS OF EGRESS & EMERGENCY ESCAPES Section 1201.1 Scope. Maintenance of means of egress and emergency escapes in buildings and structures used or intended to be used for human occupancy shall be in accordance with Article 12. A) Section 1203 - Means of Egress Obstructions Obstructions, including storage, shall not be placed in the required width of a means of egress, except projections as allowed by the Building Code. Means. of egress shall not be obstructed in any manner and shall remain free of any material or matter where its presence would obstruct or render the means of egress hazardous. B) Section 1207 - Doors Section 1207.1 General Exit doors shall be maintained in accordance with . Section 1207. Exit doors shall be maintained in an operable condition. Doors installed as part of required fire assemblies shall be maintained in accordance with Section 1111. Section 1207.3 Locking Devices (As amended) Exit doors shall be openable from the inside without the use of a key or any special knowledge or effort. Exit doors shall not be locked, chained, bolted, barred, latched or otherwise rendered unusable. All locking devices shall be of an approved type. Exception 1: In Group A, Division 3 (Under three hundred pccupants with no legitimate stage) Key latching hardware may be used on the !main exit when the main exit consists of a single door or pair of doors if there is a readily visible durable sign on or adjacent to the door stating: "This door to remain unlocked during business hours". The sign shall be in letters not less than 1 inch high on a contrasting background. When unlocked, the single door or both leaves of a pair of doors must be free to swing without operation of a latching device. The use of this exception may be revoked by the Fire Chief or Building Official for due cause. Assembly Safety Issues Page 2 of 5 ~-~r- 1 i,. Centennial Fire District C) Section 1208 - Gates and Barriers Section 1208.2 - Latch. Gates and barriers shall be openable without the use of a key or any special knowledge or effort. Gates and barriers in a means of egress shall not be locked, chained, bolted, barred, latched or otherwise rendered unopenable at times when the building or area served by the means of egress is occupied. D) Section 1211 Means olEgress-Illumination Section 1211.1 General Means of egress illumination (emergency lighting) shall be provided and maintained in accordance with the Building Code: Means of egress shall be illuminated when the building or structure is occupied. ' Section 1211.2 Emergency Power Equipment. Equipment providing emergency power for means of egress illlimination and exit signs shall be maintained in an operable condition. E) Section 1212- Means 01 Egress - ldentijlcllt/Dn Section 1212.2 Where Required. The path of exit travel to and within exits in a building shall, be identified by exit signs conforming to the requirements of the building code. Exit signs shall be readily visible from any direction or approach. Exit signs ~ be located as necessary to clearly indicate the direction of egress travel. No point shall be more than 100 feet from the nearest vist'ble sign. .;i Section 1212.4 Illumination. Exit signs shall. be internally or externally illuminated. When the face of an exit sign is illllminS'lted from an external somce, it shall have an intensity of not less than 5 footcandles from either of two electric lamps. Internally illuminS'lted signs shall provide equivalent luminance and be listed for the purpose. Section 1215.5 Power Source. All exit signs shall be illuminated at all times. To ensure continued illumination for a duration of not less than 1 ~ hours in case of primary power loss, the exit signs shall additionally be connected to an emergency electrical system provided from storage batteries, unit equipment or an on-site generator set and the system shall be installed in accordance with the Electrical Code. Exception: Approved self-luminous signs that provide continuous illllmination independent of an external power source. Assembly Safety Issues Page 3 ofS - ~ ... ... . _... ... . _.__.._.._ _......___ _._. .._ ...._.. _.__... ",_,,'_.__n _........ ._._........__............ ....._..____.....-u...._..._..........__..._....___..._..............._........._..........._ Centennial Fire District F) Section 1213 - Discharge, Dispersal and Refuse Section 1213.1 General. Areas designated for occupant discharge, dispersal or refuge shall be maintained unobstructed and clear of storage. Section 1213.4 Obstructions. (As amended) All exits shall be maintained :free of obstructions, including the accumulation of snow and ice, which would restrict their use. ARTICLE 2S-PLACES OF ASSEMBLY A) Section 2501.16 - Maximum Occupant Load Section 2501.16.1 Posting of room capacity. Any room having an occupant load of 50 or more where fixed seats are not installed, and which is used for assembly purposes, shall have the capacity of the room posted in a conspicuous place on an approved sign near the main exit from the room. Such sign shall be maintained legible by the owner or the owner's authorized agent and shall indicate the number of occupants permitted for each room use. B) Section 2501.16.2 - Determination of Occupant Load. The number of persons in a building or portion thereof shall not exceed the amount determined as specified in the Building Code, except that where such additional exit facilities are provided the occupant load can be increased by not more than 10 percent, when approved by the Fire Chie~ without being considered overcrowding. C) Section 2501.16.3 - Overcrowding. Overcrowding and admittimce of persons beyond the aPProved capacity of a place of assembly are prohibited.. The chief: upon finding overcrowding conditions or obstructions in aisles, passageways or other means of egress, or upon finding a condition which constitutes a serious menace to life, is authorized to cause the performance, presentation, spectacle or entertainment to be stopped until such condition or obstruction is corrected. ARTICLE 10 - FIRE PROTECTION SYSTEMS & EQUIPMENT A) Section 1002 - Portable Fire Extinguishers , Section 1002.1 General Portable fire extinguishers shall be installed in occupancies and locations as set forth in this code and as required by the Fire Chief. . Assembly Safety Issues Page 4 ofS \,,: Centennial Fire District I realize a lot of information has been provided to you, but it is your explicit responsibility to ensure the life safety of anyone in your facility. The requirements I listed apply to your type of occupancy, however, there may be other code issues that are not specifically listed in this letter that need to be addressed by your facility. It is your responsibility to contact me if you have questions and/or need assistance with other fire code issues specific to your facility. Thank you for your time and consideration. If you have questions or need assistance in complying with these requirements, you may contact me at the office (651) 784-7472. Sincerely, ~ t?~..-.r Milo Bennett Fire Chief cc: Kim Moore-Sykes, Centerville City Administrator Jim Keinath, Circle Pines City Administrator Linda Waite Smith, Lino Lakes City Administrator Assembly Safety Issues . Page 5 of 5 Mar-l8-03 111_ FrOllJ'"ANOl(A COlIlI'V LIBRARY raTl13282 r-1U P.02lO2 F-338 ANOKA COUNTY LmRARY . Library Support SenIces BaIIdIq 70'1 HIghway 10 NE BlaIne MN 55434-2391 . (7Q) 715.385 (78) 717-32'2 FAX 1rttprI~.aaoka.Ibolllll.U8 FOR IM:MEDIATE RELEASE Submitted by: Mary Caven 763-785-3695 Date: March 18, 2003 Page I ofl Friends of the Library to be Organized - Members Welcome! Lydia Ross, Blaine area resident. has ammUDCed the :first m~s of'Prien.d.s of AD.oka Coumy IJbra:ly. Persons mtefeStec:t in tho new Orgll"il7Jl1ft.m are invited to aueud a mee\iDa to be held at Norrhtown Ll'brary, 711 HishwaY ] 0 NB in B1aiDe OIl Monday. April 7 at 7:00 pm. The m.esdng a.pnda will include ad.op1ioD ofby.taws and election ala Board. of Directors and o1Bce:rs oime oJipt'tf74tiOn. "1'bis 1irst week at April is celebrated as Naticmal UbnDy Weelc aucl it seems like a perfeGt time to . bmte tbose \\1110 love the .AD.aka County Library to come topther," says Rou. Ross has been one of a &rOUP of people hoping to organize a Friends group for Anoka CoU11'ty. She goes on to say tlutt "libraries are important to so many people -they deserve OUT help'" She says that Friends support . the mission afthe library through volunteerism aDd tim.d.rais.ing and by focusina public aucmtion OIl the hDra:r;y. Rosa points out tbat there has been l~ community support oftbe UDrary ad interest in foJ:mlng a Friends of Anoka County LJ.'brary. More iDt'ormation abOut the Library or about the April 7 mcctin& of Friends of ADoka COUDty Library may 'be obtained by calling 763..'15-3695 or by vtsitiDa the IJbraty's websfEe at www.anoka.Ub.mn.us. Affirmative ActIan II!!Qual Opportunity EmplOyer ~ .J 'L..qabl'i.~il'J" l.~ Organization Name: Gambling Location: MonthlY ear: CITY OF CENTERVILLE Monthly Gambling Summary ~ ~~i: ~(.a: CL."~ T rz..1:O r.-.J,.J 7,\03> .MAR 2 1 2003 Name of Individual Completing Fonn: .J,."UIJ'T W. j1,,~,J" ~ Ten Percent Net Profit Calculation A Net Receipts -. Total lines 2e, 3e, Se, 9c (per Schedule A ifmore than one (1) site) B. Sums of lineS 22 thru33 , (per Schedule A if more than one (1 ) site) C. Line a -line b 5113 1..\135 3l~ Miscellaneous Deductions (for this site only) 1. PuDtab tax to distributor '1~9 Il,'z- S -.,.,..:,..._.' 2. Combined receipts tax for this site 3. Federal Taxes (per schedule C/O) 4. State Gambling Tax (per line 11) S. Ttu '" 'H4'VfoJl) Total Miscellaneous Deductions for this site Line e X 50% 4()OAa (~D) IOOAa < If; l AMOUNT DUE 5 < ISJoiO) S2~ ~ ( 15 '> - \ D. E. F. Line e -line d List Receivers offundslor attach a separate page PAYABLE TO THE CITY OF CENTERVILLE. *DUE ANNUALLY AS PER ORDINANCE* Signature: ~pwlUlJ I ~" .. .r....tabti..;/;..,( J.'i:;;- Organization Name: CITY OF CENTERVILLE Monthly Gambling Summary ~~ ~~'E. ~l...C Cl..\)j'$ ~S\1l. G.u"1s P1:2zv\ zle3 Gambling Location: MonthlY ear: Name of Individual Completing Fonn: $UtJ\ V-). es~ ~ eRA TeD Percent Net Profit Calculation A Net Receipts- Total lines 2c, 3c, 8c, 9c (per Schedule A ifmore than one (1) site) B. Sums ofHnes 22 thru 33 (per Schedule A ifmore than one (I) site) C. Line a -line b , S 5~7... I 3L-f 'Z. , <"3"1) MisceUaneous Deductions (for this site only) 1. Pulltab tax to distnoutor 3\1 ~~I 2. Combined receipts tax for this site 3. Federal Taxes (per ~hedule C1D) 4. State Gambling Tax (per line II) S. I~ ~ V:...Jt.Jfj Total Miscellaneous Deductions for this site Line e X 50% AMOUNT DUE 3 <1"~ < :sq ~ ) < \~~ '> D. E. F. . Line c -line d 400A>> < \51 ') List Receivers of fimdslor attach.a separate page 1 OOAl (~'1) -,j PAYABLE TO THE CITY OF CENTERVILLE *DUE ANNUALLY AS PER ORDINANCE* SPure: ~~ ., MINNESOTA. REVENUE 2002 Refund for Tax Paid on Unsold Pulltab and Tlpboard Tickets I , I I I G7430 Use this form to claim a tax refund on unsold tickets reported during the 2002 calendar year. File It with your February G1 retUrn due March 20: Read the Instructions on the back befOre completing. 0rpnlzlItI0n name IlJllense number I MIIlIlll80tB tBlllD \)G:Ao ~ S~..e. C&..v\\ 1>- O~~DO 111 ("1~'5" (Rev. 11/021 2. For each month. enter the January ~1. rZ.? July 11,L.5~ total dollar value of unsold February .blo\,~"1 August t,'l. 110 [ pulltab and tlpboard tickets ~cr ,5110 l.'. "1..<0' .~o reported on line 47 of March September Form G1.(Oo not Include April Lio , '\ 1"'1 October ii, <.\\ paddletlckets.) May 4~ ,51<<- November (,,0,<..,,", June ib,'11S' - December ~Iof I ~ "i <.. 2 Add amounts on line 1 ..,.........',..,.........,........................... 2 3 It you filed a fund loss report In 2002 (Form LG250) and reported the affected games at Ideal value. enter the value of any unsold tickets In your possession that are not Included on One 2 3 4 It-you flied a request to destroy games (Form G7420) and received approval In 2002, enter the value Of any unsold tickets destroyed that are not Included on line 2 ..... ~ .. .. ... . ..4 6 Add lines 2 through 4 ...................................................... 6 8 It you filed a defective game report In 2002 (Form 67410) and received a refund, enter the value of any unsold tickets from the game that are Included on line 2 . ~ . . . . . . . . . 8 7 ~ubtract line 6 from One 5 .............................. '0' . . . . . . . . . . . . . . . . . . 7 08 Multiply line 7 by 1.7% (.017) ................................................8 Enter this amount a~ a negative number on your February Form LG1010 Schedule C/O. and as a positive number on line 11b of Schedule F for February only. 9 Amount from line 13 Of February Form 61 ....................................... 9 2.0 It One 9 Is- more than line 8, subtract line 8 from One 9. ThIs Is the tax you owe for February minus your refund. Pay this amount Instead of the amount on One 13 of Form 61. Make check payable to MIMesota Revenue ............. 2.0 11. It One 8 Is more than line 9. subtract line 9 from line 8, You'll receive a check for this amount. Do not pay the amount on line 13 of Form 61 ...... 11. Enter this amount.on Sched\.lle F, One 11b. for March and each succeeding month until you receive your refund eheek. You must deposit the refund In your organlzatlon's gambling account no later than tour busIness days after receMng It. -Ilq.9~.~O .., \q, 9q\.50 "q, 4'\\.5'0 rz., 1. ';4:}. "10 \\,"Z.~', ~~ ''l4~.9o film Wtl~~ ~ 14-~ot.. Attach this form to the front of Y February Form G:I. and .....0 to: Minnesota Revenue. Mall StatIon 3350. St. Paul. MN 55146-3350 MINNESOTA DEPARlIDT OF REVENUE 1... IIIfIHLY SUIIWlY and TAX RETURN (G-l) o Lawful Gambling Activity o Month and Year Premises FEBRUARY 2003 4 Address 19680 Harrow Avenue North.. Forest. take lit 55025 . Attached: Schedule A Schedule 82 Schedule F 4 22 1 Organization License 03800 Name Dead BrOke Saddle Club Schedule B-2 Game Count 255 1 8ingo. . . . . . . . . . . . . . . . . . . 1 (A) Gross 0 (B) Prizes (C) 0.00 0.00 2 Raffles [ ] Exempt, Schedule-ER . . . . . 2 3 P add 1 et i ckets . . . . . . . . . . . . . 3 4 $UB-TOTAL (Add Lines 1 through 3). . . . . 4 5 Uast Month Line 6C, if it was negative. . 5 6 Adjusted Sub-Total (Line 4 minus Line 5) . 6 7 ~ncome from Interest and Dividends . . . . 7 8 llipboards. . . . . . . . . . . . 8 9 ~ulltabs . ..... . . . 9 e. . . . . 10 TOTALS (Add Lines 6,7,8,9) . . 0.00 5,400.00 5,400.00 0.00 5,400.00 11.86 0.00 220,079.50 0.00 5,220.00 5,220.00 5,220.00 0.00 183,248.00 Net 0.00 0.00 180.00 180.00 0.00 180.00 11.86 0.00 .... . . . .10 225,491.36 0 188,468.00 37,023.36 36,831.50 11 Gambling Tax (8.51 of Line 6&) . . . . . . . . . . . . . . ;1. . . 11 15.30 12 Oombined Receipts Tax (Schedule E, Line 9) . . . . . . . . . . . . . . 12 11,224.66 13 PAY THIS AIIJUNT (Line 11 plus Line 12) Check to Department of Revenue. 13 11,239.96 14 Gambling Tax Paid to Distributors for Pulltabs . Tipboards . . . . . . 14 5,750.11 15 TOTAL Gambling Tax (Add Lines 13 and 14) . . . . . . . . . . . . . . . 15 0 16,990.07 16 _ PROFIT, After Taxes (Line lOC .inus Line 15) to HOne 17, page 2. 16 20,033.29 .J ..~ . MINNESOTA DEPARTMENT OF REVENUE NONTHLY SlIIIARY and TAX RETURN (G-l) Page Z . I I' , ' 17 20,033.29- . 18 4,229.72 . 19 4,099.80 . 20 8,329.52 . 21 4,381.22 , , Organi~ation License Month and Year 03800 FEBRUARY 2003 17 Gross ,profit from line 16 of page 1. . . . 18 Beginning Inventory (Last Month Line 21) . 19 Gambling Product Obtained, with Sales Tax. 20 Goods Available (Line 18 plus. Line 19) . . . . 21 Ending Inventory (excludes Sales Tax). . . . . ... ... . . . . 22 Goods Used (Line 20 minus Line 21) . 22 . 23 23 Compensation and Payroll taxes . . . . . . 24 Penalty or Interest on Taxes paid during the month . . . . 24 25 Advertising. . . . . . . . . . 26 Accounting and Legal Services. . .. . . . . . . 25 . 26 27 . 28 29 . 30 . 31 . 32 . . . . . . ..... . . . . . . . . 27 Miscellaneous Expenses, Supplies & Bank Charges. . . . . . . 28 Purchase/Rep~.ir of Furnishings or Devices for Gambling. 29 Rent for the Purpose of Con.ducting Lawful Gambling . . . . . . . 30 Utilities. . . . . . . . . . . 31 Theft and. Liability Insurance. 32 Manager's Bond, Licenses, Local Fee, Premises Permit. 33 Cash Long(-) or Cash Short(+). . . . . . . . . . . . . . 33 ---- --34--DEPOSIT--REQUIRED;-EXcess Cisti. 'ShortReiDiEiursementr.:r : -~--~ ---:-- ';--=---:--:--:--34--- 35 Deposited Amount, Excess Expense Reimbursement(-). . . 36 TOTAl ALLOWABLE EXPENSES (Add lines 22 through 35) . 37 NET. PROFIT (Line 17 minus Line 36) . . . . . . . . . . . . .. . 35 . . . 36 . 37 38 Prior Month Profit Carry-Over (Line 44 from Last Month). . I , I I I I i! ,. 3,948.30 14,614.79 0.00. 0.00 265..00 317 . 73 0.00 2,500.00 600.00 0.00 0.00 Ii I, ! .1 :]1 I, 'i Ii . .1 ,. I! i I , I i I." !I I 't "-'I .-11 "!i " " 146.00 0.00 . 0.00 1 " 11 i1 22,391.82 -2,358.53 , ;1 , . 38 49,565.93 39 Approved Adjustments (Attach Letter and/or Add Line 5C if not zero). . 39 0.00 40 BALANCE Sub-Total (Add lines 37, 38 and 39). . . . 41 Lawful Purpose Expenditures (Line 11 Schedule C/O) 42 Board-Approved Expenditures (Line 13 Schedule C/O) . . . . '0 47,207.40 . '1 (1:z.1 'Z.01 . ,,,) . 42 0.00 43 (I'Z., 'Z.o<i . 'l.I,. ) 44 59,qI6.Z.~ 0.00 43 Total Expenditures (Add Lines 41 and 42) . 44 PROFIT CARRY-OYER (Line 40 minus Line 43). . . . . 46 FUNDS BALANCE DIFFERENCE from Schedule F, Line 22. . .46 47 Pulltab & Tipboard UNSOLD TICKETs this month . . . . .47 74,602.50 i . , MINNESOTA DEPARTMENT OF REVENUE . lAWFUL GAMBLING ACTIVITY' ... 6-1 SCHEDULE A RECEIPTS and EXPENSES' PER PREMISE Organ. License Premise Number Premise Name 03800 008 The Trio Inn Lines 1-10 and 18-36 correspond to Form G-l (A) 1 B 1 ngo. . ..... . . . . . . . . . . . . . . 1 2 Raffles [ ] Exempt, Schedule-ER . . . . . 2 3 Paddlet ickets ........... . . . 3 4 SUB-TOTAL (Add Lines 1 through 3). . . . . 4 5 Proportional Part, Last Month G-l Line 6C. 5 6 Adjusted Sub-Total (Line 4 minus Line 5) . 6 7 Income from Interest and Dividends . . . . 7 8 T i pboards. . . . . . . . . . . . . . 8 9 Pulltabs . . . . . . . . . . . . . . . . . 9 10 TOTALS (Add Lines 6 - 9) . . . . . . . . .10 Gross (B) 0.00 0.00 1,830.00 1,830.00 0.00 ' 1,830.00 2.97 0.00 31,816.00 33,648.97 Report Month/year FEBRUARY 2003 Prizes (C) 0.00 0.00 1~769.00 1 ;769.00 1,769.00 0.00 26,764.00 28,533.00 Net 0.00 0.00 61.00 61.00 0.00 61.00 2.97 0.00 5,052.00 5,115.97 18 Beginning Inventory (Last Month Line 21) . . . . . . . . . . . . 18 1,194.97 19 Gambling Product Obtained, with Sales Tax. . . . 19 351.82 20 Goods Available (Line 18 plus Line 19) . . . . . . . . . . 20 1,546.79 21 Ending Inventory (excludes Sales Tax). . . . . . . . . ., . ..' 21 985.36 22 Goods Used (Line 20 minus Line 21) . . . . . . . . . . . . 22 561.43 23 Compensation and Payroll taxes . . . . . . . . . . . . . . . . . . 23 3,652.87 24 Penalty or Interest on Taxes paid during the month. . . . . . . . 24 0.00 25 Advert i sing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 0.00 ---- :~:ii~~;~::e:n:n~e~r ~c:fr:J;~~~', su.pp if~s.'&'. E~p;n;es-~-":- -:-~-:-~-~--: . ~. ,.:- '~~,...~'-_._~: :~~._._- -- '. 28 PurchasejRepair of Furnishings or Devices for Gambling . . . . . . 28 0.00 29 Rent for the Purpose of Conducting lawful Gambling. . . 29 400.00 30 . Ut 111 ties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 0.00 31 Theft and Liability Insurance. . . . . . . . . . . .. . . . . . . 31 0.00 32 Manager's Bond, Licenses, Local Fee, Premises Permit. . . . . . . . . 32 0.00 33 Cash Long(-) or Cash Short(+). . . . . . . . . . . . . . . 33 -25.00 34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement(-) . . . 34 0.00 35 Deposited Amount, Excess Expense Reimbursement(-). . . . . . 35 0.00 36 TOTAL ALLOWABLE EXPENSES (Add Lines 22 through 35) . . . . . . . . . . 36 4,734.98 Line numbers correspond to the Tax Return (Form G-l) line numbers. Gss 7/99 .10 MINNESOTA DEPARTMENT OF REVENUE .LAWFUL GAMBlING ACTIVITY --_',~---------.---.- ! I, I G-1 SCHEDULE A RECEIPTS and EXPENSES PER PREMISE Organ. License Premise Number Premise Name 03800. .' 012 Wise Guys Pizza I Pub Lines 1-10 and 18-36 correspond t~ Form G-l (A) 1 81 ngo . . . . . . . .'. . . . . . . . 1 2 Raffles [ ] Exempt, Schedule-ER . . . 2 3 Paddlet ickets . . . . . . . . .. . . . . 3 4 SUB-TOTAL (Add Lines 1 through 3). . . . . 4 5 Proportional Part, Last Month &-1 Line 6C. 5 6 Adjusted Sub-Total (Line 4 minus Line 5) . 6 7 Income from Interest and Dividends . 7 8 IipboarcJs. . . . . . . . . . . . 8 9 Pu lltabs . . . . '.. . . . . . . 9 10 TOTALS (Add U"es 6 - 9) .10 Gross (B) 0.00 0.00 .1,050.00 1,050.00 0.00 1,050.00 2.97 0.00 16,093.50 17,146.47 Report Month/year FEBRUARY 2003 Prizes (C)- 0.00 0.00 I,QI5.00 1,015.00 1,015.00 0.00 12,747.00 13,762.00 18 Beginning Inventory (Last Month Line 21) . . . . . . . . . . . 18 19 Gambling Product Obtained, with Sales Tax. . . . . .. -...... 19 20 Goods Available (Line 18 plus Line 19) .. . . . . . . . 20 21 Ending Inventory (excludes Sales Tax). . . . . . . . . . .. . 21 ~2 Goods Used (Une 20 minus Line 21) . . . . . . . . . . . 22 23 Compensation and Payroll ta~s . . . . . . . . . . . . .. . . .23 24 Penalty or Interest on Taxes paid during the month . . . . . . 24 25 Advert 1 s 1-og . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 ---~1- :;~~~2J~::e:n:n~~:r ~c:ffI~;:~j . siipph~s .'I~ E~p~n~e; :.. -:..:-: -: -..:.. -:- -:- -~ -~ i~ .. 28 Purchase/Repair of Furnishings or Devices for Gambling . . . 28 29 Rent for the Purpose of Conducting Lawful Gambling. . . . . . 29 30 Ut i 1 it i es. . . . . . . -. . . . . . . . . . . . . . . . . . .. . 30 31 Theft .nd Liability Insurance. ~ . . . . . . . . . . . . . . . . . 31 32 Manager's Bond, licenses, Local Fee, Premises Permit. . 32 33 Cash Long(-) or Cash Short(+). . . . . . . . . . . . . . 33 34 DEPOSIT REQUIRED,. Excess Cash Short Reimbursement(-) . . . . 34 35 Deposited Amount, Excess Expense Reimbursement(-). . . . . . 35 36 TOTAL ALLOWABLE EXPENSES (Add Lines 22 through 35) . . . . . . . 36 Line numbers correspond to the Tax Return (Form G-1) line numbers. Gss 7/99 Het 0.00 0.00 35.00 35.00 0.00 35.00 2.97 0.00 3,346.50 3,384.47 . i Ii 513.34 295.83 809.17 418.50 390.67 2,688.07 0.00 0.00 .- U 66.25 d 79:43 -- 'd' :j 0.00 ,I 100.00 II 0.00 !I 0.00 ii 0.00 96.50 0.00 0.00 3,420.92 ~. MINNESOTA DEPARTMENT OF REVENUE G-I SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, LOST or DESTROYED Page 1 of 1 License 03800: Dead Broke Saddle Club Game Type Premise 008: The Trio Inn PULL TABS PLAYED Report Month/year FEBRUARY 2003 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Lo~g Removed 10 Part' SERIAL' Date Gross Prize Value Receipts Value NET Deposit :Short Date AI PF611 580021 01/11 7998. 6298. 6192. GT 4730 5483670 01/23 3234. 2332. o. GT 4674 5466345 01/31 3136. 2287. 172. TP 14471-MN G069647 01/22 3168. 2326. 344. GT 4738 5488140 02/06 3136. 2281. 705. TP 14564-MN G142666 02/09 3120. 2280.. 471. AN 32515 2458587 02/04 7980. 6298. O. AI Pf703 170096 02/09 3159. 2300. 615. GT 4697 5469432 02/14 3038. 2219. 1361. AN 32474 2455840 02/24 3090. 2240. 870. TP 14553-MN G143567 02/01 3120. 2280. 1633. 1806.00 3045.00 -1239~00 -1244.00 -5.00 02/01 3234.00 2356.00 878.00 893:00 15.00 02/01 2964.00 2218.00 746.00 775.00 29.00 02/05 2824.00 2024.00 800.00 799.00 -1.0002/09 2431.00 1913.00 518.00 517.00 -1.00 02/09 2649.00 2167.00 482.00 480.00 -2.00 02/14 7980.00 6298.00 1682.00 1682.00 0.00 02/15 2544.001853.00 691.00 691.00 0.0002/17 1677.00 1595.00 82.00 82.00 0.00 02/23 2220.00 1821.00 399.00 397.00 .2.00 02/27 1487.00 1474.00 13~00 5.00 ~8.00 02/28' Column I J K L M N TOTAL THIS PAGE .......... Line 16 12363. 31816. 26764. 5052~00 5077.00 25.00 Total from previous page ......... o. O. O. 0.00 0.00 0.00 TO TAX RETURN or to next page .... 12363. 31816. 26764. 5052.00 5077.00 25.00 Gss 07/99 ~ MINNESOTA DEPARTMENT OF REVENUE &-1 SCHEDULE B-2 L.AVFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, LOST or DESTROYED License 03800: Dead Broke Saddle Club Game Type Premise 012: Wise Guys Pizza & Pub PULL TABS PLAYED Page 1 of 1.. Report Month/year FEBRUARY 2003 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed 1D Part' SERIA..l.. ..Diu. GrQ.n. ~ Value Receipts Value NET Deposit -Short ~ IG 7831 9057234 01/04 1548. 1155. 527. AI PF637 360016 01/21 3159. 2300. 1550. AN 32510 2458252 01/24 3090. 2240. 913. AN 32474 3455829 01/15 3090. 2240. 1890. GT 4738 548813802/05 3136. 2281. O. TP 14553-MN G143570 02/15 3120. 2280. 102. AI PF703 170087 02/21 3159. 2300. 84. Al PF661 230037 02/04 1580. 1186. 723. 1021.50 980.00 41.50 40.00 -1.50 02/04 1609.00 1179.00 430.00 422.00 -8.00' 02/05 2177.00 1696.00 481.00 481.00 0.00 02/05 1200.00 1365.00 -165.00 -179.00 -14.00 02/13 3136.00 2280.00 856.00 835.00 -21.00 02/15 3018.00 2223.00 795.00 756.00 -39.00 02/2~ 3075.00 2236.00 839.00 828.00 -11.00 02/27 857.00 788.00 69.00 67.00 -2.00 02/28 ! i . Column I J K L M N TOTAL THIS PAGE .... .... . .. Line 16 . 5788. 16094. 12747. 3346.50 3250.00 -96.50. Total from previous page ......... o. O. o. 0.00 0.00 0.00 TO TAX RETURN or to next page .... 5788. 16094. 12747. 3346.50 3250.00 -96.50 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE &-1 SCHEDULE B-2 LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED, Page 1 of 5 LOST or DESTROYED License 03800: Dead Broke Saddle Club Game Type Report Month/year Premise 008: The Trio Inn PADDLE TICKETS,PLAYEDFEBRUARY'2003 MANUFACTURER's In-Play Ideal Ideal Unsold Gross, Prizes IDEAL CASH Long Removed 10 Part # SERIAL , Date Gross Prize Value Receipts Value NET Deposit -Short Date JM 30lTICKET 408646 02/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/07 S JM 30lTICKET 408647 02/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/07 S JM 30#TICKET 408648 02/07 30. 29. O. 30.00 29.00 1.00. 1.00 0.00 02/07 S JM 30lTICKET 408649 02/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/07 S JM 30lTICKET 408650 02/07 30. 29. O. 30.00 29.00 1.00 1.00' 0.00 02/07 S JM 30#TICKET 408651 02/07 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/07 S JM 30lTICKET 408652 02/07 30. 29. o. 30.00 29.00 1.00 1.00, 0.00 02/07 S JM 30lTICKET 408653 02/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/07 S JM'30lTICKET 408654 02/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/07 S JM 30lTICKET 408655 02/07 30. 29. O. 30.00 29.00 1.. 00 1.00 0.00 02/07 ' S JM 30#TICKET 408656 02/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/07 S JM 30#TICKET 40~657 02/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/01 S JM 30#TICKET 408658 02/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/07 S JM 30#TICKET 408659 02/07 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/07 S JM 30#TICKET 408660 02/07 30. 29. O. 30.00 29.00 1.00 1.00 0.0002/07 S Column I J K L M N TOTAL THIS PAGE .......... Line 16 O. 450. 435. 15.00 15.00 0.00 Tota 1 from previous page ......... o. o. o. 0.00 0.00 0.00 TO TAX RETURN or to next page .... O. 450. 435. 15.00 15.00 0.00 Gss 07/99 MINNESOTA DEPARTMENT OF REVENUE G-l SCHEDULE B-2 LAllfUL GAMBlING ACTIVITY REPORT OF GAMES PLAYED, Page 2 of 5 LOST or DESTROYED License 03800: Dead Broke Saddle Club Game Type Report Month/year Premise 008: The Trio Inn PADDLE TICKETS PLAYED FEBRUARY 2003 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long-Removed 19 Part' SERIAL /# Date ~ Prize Value Receipts Value NET Deposit -Short Date JM 30/#TICKET 408661 02/07 30. 29.- o. 30.00 29.00 1.00 1.00 -0.00 02/07 S JM 30/#TICKET 408662 02/14 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/14 S JM 30lTICKET 408663 02/14 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/14 S JM 30lTICKET 408664 02/14 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/14 S JM 30lTICKET 408665 02/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/14 S JM30lTICKET - 408666 02/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/14 S JM30lTICKET 408667 02/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/14 S JM 30lTICKET 408668 02/14 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/14 S JM 30lTICKET 408669 02/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/14 S JM 30lTICKET 408670 02/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/14 S JM 30lTICKET 408671 02/14 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/14 ,. I S i ....: JM 30lTICKET 408672 02/14 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/14 .. S JM 30lTICKET '408673 02/14 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/14 - S JM 30lTICKET 408674 02/14 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/14 - . S JM 30lTICKET 408675 02/21 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/21 S Column I J K L M N TOTAL THIS PAGE .......... Line 16 o. 450. 435. 15.00 15.00 0.00 Tota 1 from previous page ......... O. 450. 435. 15.00 15.00 0.00 TO TAX RETURN or to next page .... O. 900. 870. 30.00 30.00 0.00 Gss 07/99 ~1 MINNESOTA DEPARTMENT OF REVENUE &-1 SCHEDUlE B-2 ,LAWFUl GAMBLING ACTIVITY REPORT OF GAME~ PLAYED, Page 4 of" 5 LOST or DESTROYED License 03800: "Dead Broke Saddle Club Game Type Report Month/year Premise 008: The Trio Inn PADDLE TICKETS PLAYED FEBRUARY 2003 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed 10 Part I SERIAL' Date Gross Prize Value Receipts Value NET Deposit -Short Date . JM 30'TICKET 407401 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S JM 30lTICKET 407402 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S JM 30lTICKET 407403 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S JM 30lTICKET 407404 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S JM 30lTICKET 407405 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S JM 30'TICKET 407406 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S JM 30lTICKET 408691 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 0?/28 S JM 30'TICKET 408692, 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S . JM 30'TICKET 408693 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S JM 30'TICKET 408694 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 ;. S JM 30'TICKET 4086~5 02/28 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/28 S J)_ i JM 30'TICKET 408696 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S JM 30lTICKET 408697 02/28 30. 29. o. 30.00 29.00 1.00' 1.00 0.0Qw 02/28 .. S JM 30'TICKET ~08698 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S JM 30~TICKET 408699 02/28 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/28 S Column I J K L M -,. TOTAL THIS PAGE .......... Line 16 o. 450. 435. 15.00 15.00 0.00 Total fr-om previous page ......... O. 1350. 1305. 45.00 45.00 0.00 TO TAX RETURN or to next page .... o. 1800. 1740. 60.00 60.00 0.00 Gss 07/99 --r-- . ! MINNESOTA DEPARTMENT OF REVENUE l.AWFUlGAMBLING ACTIVITY G-l SCHEDULE B-2 REPORT OF GAMES PLAYED, LOST or DESTROYED Page 5 of 5 License 03800: Dead Broke Saddle Club Premi se 008.: The Tri 0 Inn Game Type Report Month/year PADDLE TICKETS PLAYED FEBRUARY 2003 MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed ID Part # SERIAL # Date Gross Prize Value Receipts Value NET Deposit -Short Date JM 30#TICKET 408700 02/28 30. 29. S O. 30.00 29.00 1.00 1.00 0.00 02/28 Column I J K L M N TOTAL THIS PAGE .......... Line 16 O. 30. 29. 1.00 1.00 0.00 Total from previous page ......... o. 1800. H 40. 60.00 60.00 0.00 TO TAX RETURN or to next page .... o. 1830. 1769. 61.00 61.00 0.00 Gss 07/99 JttDBSOTA DBPARTJIBRT OJ" lUNJl:llIO'B LAWI'UL. GAMBLING AC'l'rvJ:TY . . Q-1 SCBBDULB B-2 REPORT OJ" GAMES PLA'XED, LOST or DESTROYED License 03800: Dead Broke Saddle Club Premise 012: WiseGuys Pizza & Pub Paige 1 of 3 Game Type Report-Month/'Y'ear PADDLE TICKETS PLAYED FEBRUARY 2003 MANUFACTURER I S In-Play Ideal Ideal Unsold Gross ID Part # SERIAL # Date Gross Prize Value Receipts .::JM 30#TICKET S .::JM 30#TICKET S .::JM 30#TICKET S .::JM 30#TICKET S .::JM 30#TICKET S .::JM 30#TICKET S .::JM 3P#Tl:CKET S .::JM 30#TICKET S .::JM 30#TICKET S .::JM 30#TICKET S .::JM 30#TICKET S .::JM 30#TICKET S .::JM 30#TICKET S JM 30#TICKET S .::JM 30.#TICKET S 408527 02/02 30. 408528 02/02 30. 408529 02/02 30. 408530 02/02 30. 408531 02/02 30. 408532 02/02 . 30. 408533 02/02 30. 408534 02/02 30. 408535 02/02 30. 408536 02/02 30. 408537 02/02 30. 408538 02/09 30. 408539 02/09 30. 408540 02/09 30. 408541 02/09 30. TOTAL THIS PAGB .......... Line 16 Column Total from previous page ......... Gss 07/99 TO TAX RBT'QRN or to next pagEt 29. 29. 29. 29. 29. 29. 29. 29. 29. 29. 29. 29. 29. 29. 29. O. o. o. O. O. O. O. O. o. o. O. O. O. O. O. I o. O. O. 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 30.00 J 450. 450. Prizes Value 29.00 29.00 29.00 29.00 29.00 29.00 29.00 29.00 29,00 29.00 29.00 29.00 29.00 29.00 29.00 K 435. O. o. 435. IDEAL NET 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 L 15.00 0.00 15.00 ~oo .00 t.OO , . .00 .00 .00 .00 ~.OO ,.00 lOO 11,.00 1.00 1.00 1 00 1 00 ~I 15 00 o 00 15 00 Long Removed -Short Date 0.00 02/02 0.00 02/02 0.00 02/02 0.00 02/02 0.00 02/02 0.00 02/02 0.00 02/02 0.00 02/02 0.00 02/02 ", , - 0.00 02/02 0.00 02/02 0.00 02/09 '.' .'.',1..1 . ,. ~' . 1./ \"; 0.00 02/09 0.00 02/09 ." ,'j 0.00 02/09 .., I N 0.00 0.00 0.00 IIDOmSOTA DEPARTMENT 'OF REVEN'O'E G-l SCHEDULE B-2 LAWI'tJL GAHBLXNG ACT:IVJ:TY REPORT OF GAMES PLAYED, Page 2 of 3 . . LOST or DESTROYED License 03800: Dead'Broke Saddle Club Game Type Report Month/Year Premise 012: Wise Guys Pizza & Pub PADDLE TICKETS PLAYED FEBRUARY 2003 MANUFACTURER's In-Play Ideal Ideal unsold Gross Prizes IDEAL CASH Long Removed ID Part # SERIAL # Date Gross Prize Value Receipts Value NET Deposit -Short Date .:1M 30#TICKET 408542 02/09' 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/09 S .:1M 30#TICKET 408543 02/09 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/09 S .:1M 30#TICKET 408544 02/17 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/17 S JM 30#TICKET 408545 02/17 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/17 S JM 30#TICKET 408546 02/17 30. 29. O. 30.00 29.00 1.,00 1.00 0.00 02/17 S .:1M 30#TICKET 408547 02/17 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/17 S .:1M 30#TICKET 408548 02/17 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/17 S .:1M 30#TICKET 408549 02./17 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/17 S .:1M 30#TICKET 408550 02/17 30. 29. 0,. 30.00 29.,00 1.00 1.00 0.00 02/17 S JM 30#TICKET 408551 02/23 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/23 S JM 30#TICKET 408552 02/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/23 S .:1M 30#TICKET 408553 02/23 30. 29. o. 30.00 29.00 1.'00 1.00 0.00 02/23 S .:1M 30#TICKET 408554 02/23 30. 29. O. 30.00 29.00 1.:00 1.00 0.00 02/23 S .:1M 30#TICKET 408555 02/23 30. 29. O. 30.00 29.00 1.00 1.00 0.00 02/23 S .:1M 30#TICKET 408556 02/23 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/23 S Colunm I J K L M N TOTAL THIS PAGE .......... Line 16 O. 450. 435. 15.00 15.00 0.00 ' Total from previous page ......... O. 450. 435. 15.00 15.00 0.00 TO TAX RETURN or to next pag~ .... O. 900. 870. 30.00 30.00 0.00 Gss 07/99 .; :H:IHNBSO'1'A DEPARTHBN'l' 01' RBVBN'tI1I: LAWI'lJL GAJlBL:mG ACT:tVJ:'l'Y " ~ Q.l SCHEDULE B.2 REPORT OF GAMES PLAYED, LOST or DESTROYED Page 3 of 3 License 03800: Dead Broke Saddle Club Premise 012: Wise Guys Pizza & Pub Game Type Report Month/Year . PADDLE TICKETS PLAYED FEBRUARY 2003 MANUFACTURER's In-Play Ideal Ideal unsold Gross Prizes IDEAL CASH Long Removed ID Part # SERIAL # Date Gross Prize Value Receipts Value NET Deposit -Short ~ JM 30#TICKET 408557 02/23 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/23 S JM 30#TICKET 408558 02/23 30. 29. O. 30.00 29.00 1.00 1.0.0 0.00 02/23 S JM 30#TICKET 408559 02/23 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/23 S JM 30#TICKET 408560 02/23 30, 29. O. 30.00 29.00 1.00 1.00 0.00 02/23 S JM 30#TICKET 408S61 02/23 30. 29. o. 30.00 29.00 1.00 1.00 0.00 02/23 S 1.;....' ;<~ I ! j , , ! MINNESOTA LAVFUL GAMBLING SCHEDULEC/D. '. Organization ~ License Month/year Page of AlEnded Dead Broke Saddle Club 03800 FEBRUARY 2003 1 1 Schedule? II) SCHEDULE C: Lawful Purpose Expenditures Approved Date of Check BY OreJan Check llllIIIhAr Check Ita. OUt To: 01/28/2003 02/20/2003 7189 City Of Lino City Tax ~ ~F\)IJj) Reason Benefits .IKl ~ IVF ...nt a(8) 31.00 <. rz I 'l. ~Cc , ~.n, ) Total for ALL PAGES: to Tax Return Line 41. < n\'z..o~ ".tle. '7 SCHEDULE 0: Board Approved Expend1lure$ Approved Date of CIteck By Organ Check ....." Check Made 0iIt To: Reason .IBCl Code Date Approved A1munt By Board .' ! . Total for ALL PAGES: 0.00 to Taic R~ Line 42. I declare~th1S Scbedule i~1k~lete and correct to the best of., knowledge and belief. Chief . . =: n_ ---~~. Qate $ -/?-~J Manager _-. - Date J -/3 -C';..J Mail to: GAllJLING CON1ROI.. BOARD SUite,3OO' South 1711 Vest CouIrty Road B Roseville, .. 55113 / Gss 08/98 /I MINNESOTA DEPARTMENT OF REVENUE . LAWFUL GMBlING ACTIVIlY ... G-l SCHEDULE F GAMBLING FUND RECONCILIATION Organization Name License Number Report.MonthjYear Dead Broke Saddle Club 03800 FEBRUARY 2003 Gambling checkinq account 1 End-of-month cheCking account balance from statements. . . 1 95.277.80 2 Deposits made during the month not included in line 1 . . . 2 5.029.00 3 Add lines 1 and 2 . . . . . . . . . . . . . . . . . . . . . 3 100.306.80 4 Checks written during the month not included in line 1. . . 4 54.571.66 5 RECONCILED BANK BALANCE (line 3 minus line 4) . . . . . . . 5 45.735.14 other funds not included in Checking Balance 6 Starting banks for games . . 6a 8.300.00 Reimbursment after monthend. 6b 0.00 Monthend cash balance in starting banks. . 6 8.300.00 7 Total ending inventory (G-1 line 21) . . . 7 8 Deposit after month-end for Games in &-1. 8 9 Total in Savings I Other funds . . . . .. 9 10 Excess shortages (&-1, 34) and prior reimbursement due for excess shortages . . 10 4.381.22 0.00 0.00 0.00 11 Fund Loss. (LG-250) . . . . l1a Refund Due (G-7430) . . . . lIb Op~n-Game prizes,by check . lIe Prizes bought, not awarded. lId Other additions . . . . . . lIe 12 Add lines 6, 7, 8, 9, 10, 11 . . . 13 Add lines 5 and 12 . . . . '. . . . 0.,JKl rz., ~~,. y,," 0.00 0.00 0.00 Tota 1 11 \'1.1 'Z.;9~(e . .. . . . . . . .' 12 . . . . . . . . 13 . , 1."1.'\ '2;1. 0"& ., 0 .loS'6. 't.1.. UlJpaid ObliCJl,tions and ODen GUlf Deoosits 14 Tax from &-1 line 13 and any prior months taxes. . . . .. ...... 14 11.239.96 15 Deposits for games still in play . . . . . 15 0.00 0.00 0.00 0.00 16 Loaned amounts included in bank statement. 16 17 Product part of unpaid invoices. . . . . .17 . 18 18 Other subtractions . . . . .. . 19 Add Lines 14 through 18. . . . . . . . . . . . . . . . 19 11.239.96 GAMBLING FUNDS RECONCILIATION 20 GAMBLING FUND BALANCE (line 13 minus 19) .~. . . . . . . . 20 6q.~)6.~ 21 PROFIT CARRY-OVER (from Form G-1 line 44). . . 21 S"'t .LfI6.U, 22 FUND BALANCE equals PROFIT CARRY-OVER, Difference. . . 22 0.00 ~lo.1T ~, \t.v1,l,.w6- 612/464-7225 i : CITY OF CENTERVILLE CENTERVILLE, MINNESOTA ANNUAL FINANCIAL REPORT YEAR ENDED DECEMBER 31,2002 ,u i , i i i, I I I i, j --1 r ! '- j ~4 ..~ . February 6, 2003 Gnmdview Square 5201 Eden Avenue Suite 370 Edina. MN 55436 Members of the City Council City of Centerville, Minnesota We have audited the general purpose financial statements of the City of Centervi11e, Minnesota for the year ended December 31, 2002 and have issued our report thereon dated February 6, 2003. Professional standards require that we provide you with the following information related to our audit Our ResponsibUity Under Auditing Standards Generally Accepted in the United States of America As stated in our engagement letter, our responsibility, as descn'bed by professional standards, is to plan and perform our audit to obtain reasonable, but not aOsolute, assurance that the financial statements are free of material misstatement and are fairly presented in accordance with accounting principles generally accepted in the United States of America. Because an audit is designed to provide reasonable, but not absolute, assurance and because we did not perform a detailed examination of all transactions, there is a risk that material errors, fraud or illegal acts may exist and not be detected by us. In planning and performing our audit of the general purpose financial statements of the City, for the year ended December 31, 2002, we considered its intemal control in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal controL However, we noted certain matters involving the internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public AccountaJits. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of internal control that, in our judgment, could adversely. affect the City's ability to record, process, summarize, and report financial data consistent with the assertions of management in the general purpose financial statements. We noted the following reportable condition. Segregation of Duties Our study and evaluation disclosed that because of the limited size of your office ~ the City bas limited segregation of duties. Good internal control contemplates an adequate segregation of duties so that no one individual bandles a transaction from inception to completion. While we recognize that the City is not large enough to permit an adequate segregation of duties in all respects, it is important, however, that you be aware of this condition. The City bas made significant improvement in internal control during 2002. Establishing written policies and implementing more thorough reconciliation processes bas helped provide better financial information. A material weakness is a reportable condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that errors or fraud in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of internal control would not necessarily disclose all matters in internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses as defined above. However, the reportable condition descn'bed above is not believed to be a material weakness. 952.835.9090 Fax 952.835.3261 www lleI1ICpllS com City of Centerville February 6, 2003 Page Two As part of obtaining reasonable assurance about whether the general purpose financial statements are free of material misstatement, we performed tests of compliance with certain provisions of laws, regulations, contracts and grants. However, the objective of our tests was not to provide an opinion on compliance with such provisions. We noted no instances of non- compliance with Minnesota statutes. Significant Accounting PoUcies Management has the responsibility for selection and use of appropriate accounting policies. In accordance with the terms of our engagement letter, we"will advise management about the appropriateness of accounting policies and their application. The significant accounting policies used by the City are descnbed in Note 1 to the general purpose financial statements. No new accoUnting policies were adopted and the application of existing policies was not changed during 2002. We noted no transactions entered into by the City during the year that were both significant and unusual, and of which, under professional standards, we are required to inform you, or transactions for which there is a lack of authoritative guidance or consensus. Accounting Estimates Accounting estimates are an integral part of the general purpose financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the general purpose financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most significant estimate affecting the financial statements was depreciation on enterprise fund fjxed assets. Management's estimate of depreciation is based on estimated useful lives of the assets. We evaluated the key factors and assumptions used to develop this estimate in determining that it is reasonable in relation to the financial statements taken as a whole. Audit Adjustments For purposes of this letter, professional standards define an audit adjustment as a proposed correction of the financial statements that, in our judgment, may not have been detected except through our auditing procedures. An audit adjustment mayor may not indicate matters that could have a significant effect on the City's financial reporting process (that is, cause future financial statements to be materially misstated.).. Our prior years' management letter reported concern with the number of audit adjus1ments made and the lack ofreconci1iation procedures to ensure that data entry is property reviewed. During our 2002 audit, we made 34 adjusting entries. They all were year end and accounting entries. This is a significant improvement in the type of entries made. The Finance Director has impleinented reconciliation procedures for all major areas and this eliminated the correcting entries we made in the past From discussions with the Finance Director, we anticipate the number of adjusting entries to decrease since the reconciliation processes are in place and more time will be available for year end adjustments. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting or auditing matter that could be significant to the general purpo~ financial statements or the auditor's report We are pleased to report that no such disagreements arose during the course of our audit City of Centerville February 6, 2003 Page Three Consultations with Other Independent Aecountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the City's general purpose financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Issues Diseussed Prior to Retention of Independent Auditors We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Diffteulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing our audit city ofCentervi11e February 6, 2003 Page Four Other Matters The following are areas that came to our attenticm. during the audit that we feel should be reviewed: FiDneia1 PositlOD and Results ofOperatioDs General Fund The general fimd is used to acc:ount for resources traditionallyaBJCiated with government, which are not required legally or by sound principal management to be accounted for in another fimd. The general fimd fimd balance increased $224,852 from 2001. The fimd balance of$937,932 is 49 percent of the 2003 budgeted expenditures. We recommend the fimd balance be maintained at a level sufficient to fimd operations until the major revenue S01D'ce8 are received in June. We feel a reserve of applOxiInately 40 to 50 percent of planned expenclittn'es and transfers out is adequate to meet working capital and small emergency needs. At the current level, the fimd balance is witbh1 the range ofwhat is generally recommended as a minimmn. The State has recently indicated they may consider reviewing fimd balance reserves at local governments when adjusting the local government aid formulas. This could negatively impact the City ifreserves in excess of the amount needed for working capital are not desig....rted Designations indicate intended use offimd balance. The City should consider a formal fimd balance policy and annual designations if the general fimd is maintained at a level above the 50 percent threshold. A table summarizing the general fimd balance in relation.to budget follows: Fund Following Balance Fund Year as a Percent Year Balance Budget ofBudaet 2002 $ 937,932 $ 1,899,469 49% 2001 713,080 1,797,613 40 2000 841,154 1,654,352 51 1999 1,051,596 1,345,674 78 1998 905,692 1,212,029 7S Fund Balance as a Percent of Next Year's Budget $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- :.::...::::.- - 1,345,674 1,212,029 ~ 1,654,352 1,797,613 1,899,469 ..... ... ---.:: .----. 75% 78% 'OF 51% 40% 490At . . . 1998 1999 2000 2001 2002 I-+- Fund Balance - Budget I City of Centervi11e February 6, 2003 Page Five Fund balance should be maintained for the following reasons: Purposes and Benefits . Expenditures are incurred somewhat evenly throughout the year. However, currently, property tax and state aid revenues are not received until the second half of the year. An adequate fund balance will provide the cash flow required to finance the General Fund expenditures until these revenue sources are received. . The City is vulnerable to legislative actions at the State and Federa1leveL The State eliminated HACA aid with the 2001 legislative seSsion and has proposed significant reductions in local government aid. Levy limits have also been implemented for nnmicipalities in past legislative sessions. An adequate fund balance will provide a temporary buffer against those aid adjustments and levy limits. . Expenditures not anticipated at the time the annual budget was adopted may need immediate Council action. These would include capital outlay replacement, lawsuits and other items. An adequate fund balance will provide the financing needed for such expenditures. . A strong fund balance will assist the City in obtaining, maintaining or improving its bond rating. The result will be better interest rates in future bond sales. A summary of the 2002 operations is as follows: Variance - Favorable Budget Actual (pnfavorable) Revenue $ 1,797,613 $ 1,995,888 $ 198,275 Expenditures 1.671.830 1.542.948 128.882 Excess (deficiency) of revenUe over expenditures 125.783 452.940 327.157 Other financing sources (uses) Operating transfers in 121,499 121,499 Operating transfers out (125.783) (349.587) (223.804 ) Total other financing sources (uses) (125.783) (228.088 ) (102.305) Excess (deficiency) of revenue and other financing sources over expenditures and other financing uses $ - 224,852 $ 224.852 Fund balance, January 1 713.080 Fund balance, December 31 $ 937.932 . The majority of the favorable revenue variance resulted from intergovernmental revenue in excess of budget by $227,833. The majority of this variance resulted from the market value credit that was not anticipated at the time of budget adoption. . The majority of the favorable expenditure variance resulted from capital outlay under budget by $108,953. . The City does not budget for the Fire aid revenue and subsequent payment to the Relief Association. The payment to the Relief Association was $119,468 and resulted in a favorable variance on the revenue side and an unfavorable variance in expenditures for that amount. We recominend the Fire aid and payment be reflected in the budget. . Transfers out were over budget because of the fund closings complete4 in 2002. city ofCenterville February 6, 2003 Page Six A more detailed comparison of general fimd revenue with the prior year is as follows: Perc:ent Percent Increase of of (Decrease) Revenue Source 2002 Total 2001 Total from 2001 Property taxes $ 1,367,373 64.58% $ 1,225,296 65.92% $ 142,077 Licenses and permits 280,551 13.25 235,667 12.68 44,884 Intergovernmental 242,833 11.47 235,367 12.66 7,466 Charges for services 1,725 .08 780 .04 945 Fines and forfeits 21,306 1.01 32,269 1.74 (10,963) Interest on investments 30,015 1.41 20,787 1.12 9,228 Miscellaneous 52,085 2.46 40,563 2.18 11,522 Transfers in 121.499 5.74 68.034 3.66 53.465 Total revenue and transfers $ 2.117.387 100.00% $ 1.858.763 100.00% $ 258.624 The 2002 revenue is graphically presented as follows: 2002- Revenue Property taxes 64.58% Transfers in 5.74% Miscellaneous 2.46% Interest on investments 1.41% Fines ~d Charges for forfeIts services 1.01% 0.08% Licenses and permits 13.25% Intergovernmental 11.47% city ofCenterville February 6, 2003 Page Seven ' A more detailed comparison of expenditures with the prior year is as follows: Percent Percent Increase of of (Decrease) ProoIam.s 2002 Total 2001 Total ftom 2001 General government $ 473,702 25.03% $ 440,480 21.01% $ 33,222 Public safety 725,288 38.32 648,345 30.94 76,943 Public works 194,783 10.29 196,832 9.39 (2,049 ) Parks 88,734 4.23 (88,734 ) Culture and recreaticm 59,457 3.14 59,457 Miscellaneous 9,671 .51 46,686 2.23 (37,015) Capital outlay 80,047 4.23 552,951 26.38 (472,904 ) Transfers out 349.587 18.48 122.000 5.82 227.587 Total expenditures and transfers S 1.892.535 ~ S 2.096.028 100.00010 S (203.493 ) The 2002 expenditures are graphically presented as follows: 2002 Expenditures General government 25.03% Capital outlay 4.23% Transfers out 18.48% Miscellaneous 0.51%' Culture and recreation 3.14% PubHc safety 38.32% PubHc works 10.29% city of Centerville February 6, 2003 Page Eight Special Revenue Funds These funds are used to account for revenues derived from specific revenue sources that are restricted to expenditures for specific purposes. The fund balances of each at year end for 2002 and 2001 are as follows: Fund Balance (Deficit) Increase . Fund 2002 2001 (pecrease) Cable TV $ 11,139 $ 26,286 $ (15,147) Recycling (10,628) 10,628 City Celebration (34,962 ) 34,962 Gambling Donation 25.230 (25.230) Total $ 11.139 $ 5.926 $ 5.213 The City made the entries necessary to close the deficit balances in the Recycling and City Celebration funds during 2002. Debt Service Funds A comparison of the assets of each fund and the remaining bonds outstanding at year end are as follows: Cash and Investment Total Bonds Fund Balance Assets . Outstandin2 Maturitv 1987 Improvements $ 29,811 $ 31,827 $ 50,000 2003 1993 Acorn Creek Improvements Municipal Building 57,238 2003 Elementary School Water Extension 223,411 264,221 270,000 2008 Parkview Development 432,694 445,969 455,000 2009 G.O.lmprovement Bonds of2000 502,483 522,271 475,000 2011 G.O.lmprovement Bonds of2oo1 675,605 677,416 990,000 2013 G.O.lmprovement Bonds of2oo2 36.104 36.104 635.000 2014 Total S 1.900.108 $ 1.977.808 S 2.932.238 The City currently has substantial cash balance for bond repayments, but because of low interest rates, future debt payments may be in excess of projected cash. Most of the remaining bond issues were scheduled to be repaid with special assessments that accrued interest at 8 percent annually. The majority of assessments have been prepaid which means the City will not earn the 8 percent as scheduled, but will earn the current rate of interest between 1 and 4 percent The City could prepay some of the bond issues if the call date has been reached, but since these issues are recent, it is unlikely. The City should consider all the financing options to avoid levying to provide for projected shortfalls. t . Capital Projects Funds City of Centerville February 6, 2003 Page Nine The following funds were established to account for the resources used for the acquisition or construction of major capital facilities. As projects are completed, any remain",g funds should be transferred to their funding source. The following funds along with their fund balance or deficit are included in this group: Fund Park Fire TIF Projects Pedestrian Trail ways Storm Water Eagle Pass Addition Lakeland Hills TIF District 1-4 TIF District 1-5 Parkview Development Willow Glen Development Woods of Clearwater Creek 21 It Avenue Improvements Center Villa Buechler Estates Deer Pass Royal Industrial Park Public Works Building Lift Station #2 Renovation Hunter's Crossing Downtown Revitalization Pheasant Marsh The Shores Economic Development Commission Eagle Pass (phase 2) Pheasant Marsh (phase 2) Total Fund Balance (Deficit) 2002 2001 $ 93,329 $ 141,633 12,500 306,744 625 $ 5,853 139,520 (352 ) 188,826 (11,152) (45,898) (2,550 ) (6,233) 43,811 10,579 25,121 (8,467) (40,553 ) 1,943 (3,599) (90,186) (6,029) (159,422 ) 64,702 (8,560 ) 413,548 (1,018) (1,521 ) 508.988 $ Increase (Pecrease ) 92,704 (5,853 ) 2,113 12,852 117,918 11,152 45,898 (1,870) 6,233 (43,811 ) (10,579) (25,121 ) (2,554 ) 40,553 (1,943 ) 3,599 90,186 6,029 159,422 (18,461 ) (215,289) 1,018 1,521 61,282 134.602 461.601 Our prior years' management letter discussed the need for better organization and monitoring of project data. The City has done thorough research of all projects and provided financing for all funds in deficit There are now systems in place to monitor projects appropriately. According to the checklist maintained for the Pheasant Marsh Phase 2, the City does not have a signed development agreement in place and the project is near completion. The financial security for the project is not complete without a signed agreement in place. The City needs to ensure that open items on their checklists are reported on and remedied in a timely manner. (4,420) (11,021 ) 46,241 (8,560 ) 198,259 61,282 134.602 $ 970.589 $ .. . ~ City of Centerville February 6, 2003 Page Ten Enterprise Funds Water Fund The results of the operations and cash position of the Water fund for the past three years are as follows: Percent Percent Percent of of of 2002 Total 2001 Total 2000 Total Charges for services $ 158,122 100.0 $ 184,481 100.0% $ 146,321 100.0% Operating expenses 117.477 74.3 154.722 83.9 85.511 58.4 Operating income 40,645 25.7 29,759 16.1 60,810 41.6 Nonoperating income 188.974 119.5 165.916 89.9 129.134 JU Net income before transfer S 229.619 ~% S 195.675 ~% S 189.944 ~% Cash balance, December 31 S 1.125.148 S 1.264.755 S 1.093.145 Bonds payable S 237.750 S 267.000 S 294.000 The hook-up fees generate revenue for expansion of the system. . These fees contributed to the majority ofthe'large cash balance. The rates currently appeaJ.' adequate and are at a level sufficient to provide for the operation of the system. but the City should evaluate them. annually. Sewer Fund The results of operations and cash position of the Sewer fund for the past three years are as follows: Percent Percent Percent of of of 2002 Total 2001 Total 2000 Total Charges for services $ 248,113 100.0% $ 202,121 100.0% $ 181,415 100.0% Operating expenses 212.867 ~ 188.248 J3J. 214.089 J18..Q Operating income (loss) 35,246 14.2 13,873 6.9 (32,674 ) (18.0) Nonoperating income 204.458 JM 187.036 92.5 215.656 118.9 Net income before transfers S 239.704 ~% S 200.909 ~% S 182.982 ~% Cash balance, December 31 S 1.835.677 S 1.818.376 S 1.669.712 Bonds payable S 297.250 S 333.000 S 366.000 The Sewer cash also is very high compared with operating expenses but hook-up fees have also been a major factor in the increase. The operations before hook-up fees have been at a loss for several years unti12oo1. It is important that the City review rates to ensure that the revenue is sufficient to cover operating expenses. As mentioned in the Water fund analysis, the hook-up fees should be used for the expansion of the system. , . City of.Centerville February 6, 2003 Page Eleven BuDding Fee Reporting Requirement The 2001 Legislature provided for law MS 16B.685 which requires all municipalities to file an annual construction and development-related fee report to the Department of Administration. The first report will be due April 1, 2003 and will cover the year ended December 31,2002. The content of the report will be as follows: 1. The number and valuation of units for which fees were paid. 2. The amount of building permit fees, plan review fees, adminiRtrative fees, engineering fees, infrastructure fees and other construction (md development related fees. 3. The expenses associated with the municipal activities for which fees were collected. The first two items have always been available while the third may require additional effort to report the most accurate information. Most cities have not allocated indirect costs to the Building Department Some consideration of all the costs directly and indirectly related to providing Building Department services will help the City report the most accurate information. It doesn't appear that there is a consequence to reporting profitable operations but this information could be used for further lobbying efforts and legislation aimed at restricting the amount of the fees. If needed, we are prepared to provide assistance in completing the form. Governmental Aeeounting Standards Board (GASB) Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for State and Local Governments We have discussed GASB 34 in detail in our management letter each of the last two years. This statement is a major overhaul in the way government financial statements look and the information contained within. It is intended to make the City's annual financial report more user friendly for citizens, st8ft; council and those that provide resources to the City. We are prepared to offer assistance and direction on implementation but staff and council can find many resources relating to Statement #34 on GASB's web site (http://accounting.rutgers.edulraw/gasb/repmodeJ/index.h1m1). We have discussed some of the items needing preparation in advance of implementation with your Finance Director and listed below are some key dates and activities: Statement implementation date: Year ending, December 31, 2004 Items needing completion by City: lJifrastructure asset inventory: Year ending, December 31,2003 Capital asset inventory: Completed Management Discussion and Analysis Letter (MD&A): Year ending, December 31, 2004 The dates above are recommended timelines for completion but the City can complete any of them before the date identified. 1 1 * * * * * * This report is intended solely for the information and use of management, Council and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. Our audit would not necessarily disclose all weaknesses in the system because it was based on selected tests of the accounting records and related data. The comments and recommendations in the report are purely constructive in nature, and should be read in this context. If you have any questions or wish to discuss any of the items contained in this letter, please feel free to contact us at your convenience. We wish to thank you for the opportunity to be of service and for the courtesy and cooperation extended to us by yourstaft: February 6, 2003 Minneapolis, Minnesota ~J ~~ ~~)LLP ABDO. EICK. & MEYERS. LLP Certified Public Accountants I : CITY OF CENTERVILLE, MINNESOTA TABLE OF CONTENTS DECEMBER 31, 2002 Page No. I. lNTRODUcrORYSECI10N Elected Officials 1 IT. FINANCIAL SECI10N Independent Auditor's Report 2 General Purpose Financial Statements Combined Balance Sheet - All Fund Types and Account Groups 3-4 Combined Statement of Revenue, Expenditures and Changes in Fund Balance - All Governmental Fund Types 5-6 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual- General Fund 7 , Combined Statement of Revenue, Expenses and Changes in Retained Earnings - All Proprietary Fund Types 8 Combined Statement of Cash Flows - All Proprietary Fund Types 9 Notes to Financial Statements 10 - 24 Combining and Individual Fund Financial Statements General Fund r ! Comparative Balance Sheets 25 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 26-29 Special Revenue Funds Combining Balance Sheet 30 - 31 Combining Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit) 32 - 33 Debt Service Funds Combining Balance Sheet 34 - 36 Combining Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit) 37 - 39 Capital Projects Funds Combining Balance Sheet 40 - 45 Combining Statement of Revenue, Expenditures and Changes in Fund Balance (Deficit) 46 - 51 Enterprise Funds Combining Balance Sheet 52 Combining Statement of Revenue, Expenses and Changes in Retained Earnings 53 Combining Statement of Cash Flows 54 Other Schedules I ! Tax and Special Assessment Levies and Collections 55 '_. ID. OTHER. REPORTS Report on Minnesota Legal Compliance 56 Schedule of Findings 57 ! I , i i. ! 1 ,-_.i r. ! L.. ~ r-l J I LJ r-nl 1 ~. ! ! INTRODUCTORY SECTION CITY OF CENTERVll..LE CENTERVll..LE, MINNESOTA '-.-1 i . i l,.__.1 YEAR ENDED DECEMBER 31,2002 ~"-. ",. ':, : i i_.l LJ r--i ; i , . i_.. i J ,- T CITY OF CBNTERVllLE, MINNESOTA ELEcrED OFFICIALS DECEMBER 31,2002 ELECTED 1U. I Tim Swedberg Richard Travis Mary Capra Marl Nelson Linda Broussard Vickers Mayor Council Member Council Member Council Member Council Member APPOINTED Kim Moore-Sykes Teresa Bender Ellen Pau1setb. City Administrator City Clerk Finance Director ,. , , . -1- FINANCIAL SECTION CITY OF CENTERVTI..LE CENTERVllLE, MINNESOTA i ; YEAR ENDED DECEMBER 31,2002 ~ ) Orandvlew Square 5201 EdenAvenue Suite 370 Edina. MN 55436 INDEPENDENT AUDITOR'S REPORT Honorable Mayor and City Council City of Centerville, Minnesota We have audited the accompanying general purpose financial statements of the City of Centervi11e, Minnesota, as of and for the year ended December 31, 2002 as 1isted in the table of contents. These general purpose financial statements are the responsibility of the City's management Our responsibility is to express an opinion on these general purpose financial statements based on our audit . . , , , , " We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial statements are free of material misstatement An audit includes e:xamining, on a test basis, evidence supporting the amounts and disclosures in the general purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City as of December 31, 2002, and the results of its operations and cash flows of its proprietary fimd type for the year then ended in conformity with accounting principles generally accepted in the United States of America. Our audit was conducted for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The combining and individual fimd financial statements and supplemental information listed in the table of contents are presented for the purpose of additional analysis and are not a required part of the general purpose financial statements of the City. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated in all material respects in relation to the general purpose financial.statements taken as a whole. February 6, 2003 Minneapolis, Minnesota 01zlD)~ t~)LLP ABDO, EICK & MEYERS, LLP Certified Public Accountants 952.835.9090 Fax 952.835.3261 www.aemcpas.c:om r''-''! ; ! i" ._J r"'; ~ ( GENERAL PURPOSE FINANCIAL STATEMENTS CITY OF CENTERVILLE CENTERVILLE, MINNESOTA l ; ! ! I : l.. __, YEAR ENDED DECEMBER 31, 2002 '--) ,..-.., , i , J \ J ".'r CITY OF CENTERVILLE, MINNESOTA COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS DECEMBER 31, 2002 (With comparative totals for December 31, 2001) Governmental Fund Types Special Debt Capital General Revenue Service Projects ASSETS AND OTHER DEBITS ASSETS Cash and temporary investments $ 972,123 $ 11.163 $ 1,900,108 $ 1,017,743 Receivables Accrued interest 2,797 29 4,948 2,462 Delinquent taxes 44,754 96 Accounts 144,574 4,711 Special assessments 15,262 72,752 Due from other governments 10,477 Inventories Prepaid items Bond discount Fixed assets, net OTHER DEBITS Amount available for debt retirement Amount to be provided for debt retirement TOTAL ASSETS AND OTHER DEBITS $ 1,189,987 $ 11,192 $ 1,977,808 $ 1,025,012 IJABllITY, EQUITY AND OTHER CREDITS IJABILITIES Accounts payable $ 48,334 $ $ 13,000 $ 2,126 Contracts payable 52,228 Accrued salaries payable 12,824 53 69 Deferred revenue 190,897 72,435 Capita1lease payable Bonds payable TOTAL LIABILITIES 252,055 53 85,435 54,423 EQUITY AND OTHER CREDITS Investment in general fixed assets .. ! Contributed capital Retained earnings Reserved Unreserved Fund balance Reserved 1,892,373 Unreserved Designated 937,932 Undesignated 11,139 970,589 TOTAL EQUITY AND OTHER CREDITS 937,932 11,139 1,892,373 970,589 TOTAL IJABILITIES, EQUITY AND OTHER CREDITS $ 1,189,987 $ 11,192 $ 1,977,808 $ 1,025,012 See Notes to Financial Statements. -3- Proprietary Totals Fwd Type Accowt Groups (Memorandum Only) i General General Long-term Enterprise Fixed Assets Debt 2002 2001 $ 2,960,825 $ $ $ 6,861,962 $ 5,733,360 7,800 18,036 34,097 44,850 60,187 127,039 276,324 128,157 487,821 575,835 830,348 10,477 69,409 10,699 10,699 8,971 68,750 4,616 4,616 5,275 3,066,546 2,830,388 5,896,934 4,314,100 1,892,373 1,892,373 1,341,021 1,054,212 1,054,212 1,476,162 $ 6,665,346 $ 2,830,388 $ 2,946,585 $ 16,646,318 $ 14,069,837 $ 14,048 $ $ $ 77,508 $ 271,465 52,228 20,220 3,167 14,347 30,460 32,435 477,878 741,210 830,269 57,238 57,238 112,732 535,000 2,875,000 3,410,000 3,290,000 1,030,093 2,946,585 4,368,644 4,557,121 2,830,388 2,830,388 1,784,314 2,442,883 2,442,883 1,927,511 71,631 71,631 71,631 3,120,739 3,120,739 3,160,245 1,892,373 1,410,916 937,932 712,807 981,728 445,292 5,635,253 2,830,388 12,277,674 9,512,716 $ 6,665,346 $ 2,830,388 $ 2,946,585 $ 16,646,318 $ 14,069,837 -4- Totals (Memorandum Only) 2002 2001 $ 1,367,373 $ 1,232,496 12,036 24,580 280,551 235,667 242,833 245,889 1,725 780 , j 21,306 32,269 949,866 481,718 61,975 77,165 295,621 110,436 . ., 3,233,286 2,441,000 473,702 440,480 725,288 648,345 194,783 196,832 . 6,236 4,691 74,679 120,220 9,671 46,686 1,051,524 1,224,495 505,494 318,806 117,818 88,457 , i 3,159,195 3,089,012 74,091 (648,012) 1,227,703 299,225 622,662 969,316 :--, (681,438) (238,717) ('..<-.i 1,168,927 1,029,824 1,243,018 381,812 2,569,015 2,187,203 $ 3,812,033 $ 2,569,015 -6- CITY OF CENTERVILLE, MINNESOTA I STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE- I BUDGET AND ACTUAL GENERAL FUND YEAR ENDED DECEMBER 31,2002 I Variance - Favorable I Budget Actual (Unfavorable) REVENUE General property taxes $ 1,480,623 $ 1,367,373 $ (113,250) I Licenses and permits 200,500 280,551 80,051 Intergovernmental 15,000 242,833 227,833 Charges for services 500 1,725 1,225 Fines and forfeits 25,000 21,306 (3,694) I Interest on investments 40,000 30,015 (9,985) Miscellaneous 35,990 52,085 16,095 TOTAL REVENUE 1,797,613 1,995,888 198,275 I EXPENDITURES I Current General government 474,755 473,702 1,053 Public safety 607,778 725,288 (117,510) I Public works 282,441 194,783 87,658 Culture and recreation 117,856 59,457 58,399 Miscellaneous 9,671 (9,671) I Capital outlay 189,000 80,047 108,953 TOTAL EXPENDITURES 1,671,830 1,542,948 128,882 I EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 125,783 452,940 327,157 I OTHER FINANCING SOURCES (USES) Operating transfer in 121,499 121,499 I Operating transfer out (125,783) (349,587) (223,804) TOTAL OTHER FINANCING SOURCES (USES) (125,783) (228,088) (102,305) I EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER I EXPENDITURES AND OTHER FINANCING USES $ 224,852 $ 224,852 FUND BALANCE, JANUARY 1 713,080 I FUND BALANCE, DECEMBER 31 $ 937,932 I See Notes to Financial Statements. I -7- I CITY OF CENTERVILLE, MINNESOTA COMBINED STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS ALL PROPRIETARY FUND TYPES YEAR ENDED DECEMBER 31,2002 ,n I i , , I . i TOTAL OPERATING EXPENSES Enterprise $ 406,235 68,029 36,087 53,423 4,359 109,200 59,246 330,344 75,891 48,827 167,122 203,504 (26,021) 393,432 469,323 (548,397) (79,074) 39,568 (39,506) 3,231,876 $ 3,192,370 OPERATING REVENUE Charges for services OPERATING EXPENSES Personal services Supplies and maintenance Other services and charges Utilities MCES disposal charges Depreciation OPERATING INCOME NONOPERATING REVENUE (EXPENSE) Interest on investments Special assessments Hook-up fees and unit charges Interest expense I I , I I TOTAL NONOPERATING REVENUE (EXPENSE) INCOME BEFORE OPERATING TRANSFERS OPERATING TRANSFERS OUT NET LOSS CREDIT FOR DEPRECIATION ON CONTRIBUTED ASSETS NET DECREASE IN RETAINED EARNINGS RETAINED EARNINGS, JANUARY 1 RETAINED EARNINGS, DECEMBER 31 See Notes to Financial Statements. -8- CITY OF CENTERVILLE, MINNESOTA COMBINED STATEMENT OF CASH FLOWS ~~ I ALL PROPRIETARY FUND TYPES I YEAR ENDED DECEMBER 31, 2002 Enterprise CASH FLOWS FROM OPERATING ACTIVITIES Operating income $ 75,891 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 59,246 (Increase) decrease in assets: Accrued interest 9,090 Accounts receivable (17,750) Inventories (1,728) Prepaid items 9,442 Increase (decrease) in liabilities: Accounts payable (7,821) Accrued salaries payable 1,506 NET CASH PROVIDED BY OPERATING ACTIVITIES 127,876 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Operating transfers out (548,397) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Hook-up fees and unit charges 203,504 IJ Special assessments received 177,312 Principal paid on bonds (65,000) Interest paid on bonds (26,021) Purchase of fixed assets (40,407) NET CASH PROVIDED BY CAPITAL AND RELATED FINANCING ACTIVITIES 249,388 CASH FLOWS FROM INVBSTING ACTIVITIES Interest received on investments 48,827 DECREASE IN CASH AND CASH EQUIVALENTs (122,306) CASH AND CASH EQUIV ALENI'S, JANUARY 1 3,083,131 CASH AND CASH EQUIVALENTS, DECEMBER 31 $ 2,960,825 NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES Fixed assets contnbuted by other funds $ 554,940 See Notes to Financial Statements. -9- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2002 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES A. Reporting Entity The City of Centerville is a statutory city operating in accordance with the "Optional Plan A" form of government, as defined in the State of Minnesota statutes. Under this plan the government of the City is directed by a Council composed of an elected Mayor and four elected Council Members. The Counell exercises legislative authority and determines all matters of policy. The Council appoints personnel responsible for the proper adminiAtration of all affairs relating to the City. The City has considered all potential units for which it is financially accountable, and other organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the City's financial statements to be misleading or incomplete. The Governmental Accounting Standards Board (GASB) has set forth criteria to be considered in determining financial accountability. These criteria include appointing a voting majority of an organization's governing body, and (I) the ability of the primary government to impose its will on that organization or (2) the potential for the organization to provide specific benefits to, or impose specific financial burdens on the primary government The City does not have any component units. B. Measnrement Focus, Basis of Aeeonnting and Basis of Presentation The accounts of the City are organized and operated on the basis offimds and account groups. A fund is an independent fiscal and accounting entity with self-ba1ancing sets of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with finance- . related legal and contractual provisions. The minimum number of funds are maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. Revenue resulting from exchange transactions, in which each party gives and receives essentially equal value, is recorded on the accrual basis when the exchange takes place. On a modified accrual basis, revenue is recorded in the year in which the resources are measurable and become available. Non-exchange transactions, in which the City receives value without directly giving equal value in return, include property taxes, grants, entitlement and donations. On an accrual basis, revenue from property taxes is recognized in the year for which the tax is levied. Revenue from grants, entitlements and donations is recognized in the year in which all eligJ.oility requirements have been satisfied. EligJ.oility requirements include timing requirements, which specify the year when the resources are required to be used or the year when use is first permitted, matching requirements, in which the City must provide local resources to be used for a specified purpose, and expenditure requirements, in which the resources are provided to the City on a reimbursement basis. On a modified accrual basis, revenue from non-exchange transactions must also be available before it can be recognized. Deferred revenue arises when assets are recognized before revenue recognition criteria have been satisfied. Grants and entitlements received before eligJ.oility requirements are met are also recorded as deferred revenue. On the modified accrual basis, receivables that will not be collected within the available period have also been reported as deferred revenue. i ' i ' -10- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED The City has the following fund types and account groups: Governmental funds are used to account for the City's general government activities. Governmental fund types use the flow of current financial resources measurement focus and the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recognized when susceptJ.'ble to accrual (i.e., when they are "measurable and available''). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to pay liabilities of the current period. The City considers all revenues available if they are collected within 60 days after year end. Expenditures are recorded when the related fund liability is incurred, except for unmatured interest on general long-term debt which is recognized when due, and certain compensated absences and claims and judgments which are recognized when the obligations are expected to be liquidated with expendable available financial resources. Property taxes, franchise taxes, licenses, interest and special assessments are susceptJ.'ble to accrual. Other receipts and taxes become measurable and available when cash is received by the government and are recognized as revenue at that time. The preparation of general purpose financial statements in conformity with generally accepted accounting principles in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. Entitlements and shared revenues are recorded at the time of receipt or earlier if the susceptJ.'ble to accrual criteria are met Expenditure driven grants are recognized as revenue when the qualifying expenditures have been incurred and all other grant requirements have been met I I Governmental funds include the following fund types: The generalfund is the City's primary operating fund. It accounts for all financial resources of the City, except those required to be accounted for in another fund. The special revenue fimds account for revenue sources that are legally restricted to expenditures for specified purposes (not including major capital projec!B). The debt service fimds account for the servicing of general long-term debt not being financed by proprietary funds. The capital projects fimds account for the acquisition of fixed assets or construction of major capital projects not being financed by proprietary funds. Propriettzry funds are accounted for on the flow of economic resources measurement focus and use the accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities are incurred. In accordance with the provisions of the Governmental Accounting Standards Board (GASB) Statement No. 20, Accounting and FmaTlcial Rej)orting for Pro,prietary Ftmil!\l and other Governmental Entities that use Pro,prietary Fund Accounting. the City applies all applicable GASB pronouncements plus all Financial Accounting Standards Board (F ASB) Statements and Interpretations, Accounting Principles Board opinions, and Accounting Research Bulletins issued on or before November 30, 1989, except for those that conflict with or contradict GASB pronouncements. The City has elected not to apply FASB Statements and Interpretations issued after November 30, 1989. Proprietary funds include the following fund type: -11- CITY OF CENTBRVll.LE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED : I Enterprise fimds are used to account for those operations that are financed and operated in a manner similar to private business or where the Council has decided that the determination of revenues earned, costs incurred (-, and/or net income is necessary for management accountability. r A.ccount groups. The general fixed assets account group is used to account for fixed assets not accounted for in proprietary funds. The general long-term debt account group is used to account for general long-term debt and certain other liabilities that are not specific liabilities of proprietary funds. C. Assets, Liabilities and Equity , ___i Deposits and Investments The City's cash and cash equivalents are considered to be cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of acquisition. Minnesota statutes authorize the City to invest in obligations of the U.S. Treasury, commercial paper, corporate bonds, repmchase agreements and shares of investment companies registered under the Federal Investment Company Act of 1940 and whose only investments are obligations guaranteed by the United States or its agencies. Investments for the City are reported at fair value. Earnings on investments are allocated to the individual funds based upon the average of month-end cash and investment balances. The Minnesota Municipal Money Market Fund investment pool operates in accordance with appropriate state laws and regu1ations. The reported value of the pool is the same as the fair value of the pool share. L Property Taxes The City Council annually adopts a tax levy in December and certifies it to the County for collection in the following year. The County is responsible for collecting all property taxes for the City. These taxes attach an enforceable lien on taxable property within the City on 181'l11aIY 1 and are payable by the property owners in two installments. The taxes are collected by the County Auditor and tax settlements are made to the City during 1anuary, 1uly, and December each year. Taxes payable on homestead property, as defined by Minnesota statutes, were partially reduced by a maTket value credit aid. The credit is paid to the City by the State of Minnesota in lieu of taxes levied against the homestead property. The State remits this credit in two equal installments in October and December each year Delinquent taxes receivable include the past six years' uncollected taxes. Delinquent taxes have been offset by a deferred revenue liability for delinquent taxes not received within 60 days after year end. Aeeount Reeeivable Accounts receivable include amounts billed for services provided before year end. Unbilled utility entelprise fund receivables are also included for services provided in 2002. The City annually certifies delinquent water and sewer accounts to the county for collection in the following year. Therefore, there has been no allowance for doubtful accounts established. , -12- CITY OF CENTERVILLE. MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31. 2002 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED ! -, Special Assessments Special assessments represent the financing for public improvements paid for by benefiting property owners. . . These assessments are recorded as receivables upon certification to the County. Special assessments are recognized as revenue when they are received in cash or within 60 days after year end. All special assessments receivable are offset by a deferred revenue liability. Interfund Reeeivables and PayabIes Transactions between funds that are representative oflendinglborrowing arrangements outstanding at the end of the fiscal year are referred to as either "interfund receivableslpayables" (i.e., the current portion ofinterfund loans) or "advances to/from other funds" (i.e.. the non-current portion of interfund loans). All other outstanding ~es between funds are reported as "due to/from other funds." Advances between funds are offset by a fund balance reserve account in applicable governmental funds to indicate they are not available for appropriation and are not expendable available financial resources. Inventories The inventories are stated at the lower of cost or market on the first-in. first-out (FIFO) method. Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items. Fixed Assets Fixed assets used in governmental fund types of the City are recorded in the general fixed assets account group at cost or estimated historical cost if purchased or constructed. Donated fixed assets are recorded at their estimated fair value at the date of donation. Assets in the general fixed assets account group are not depreciated. Interest incurred during construction is not capitalized on general fixed ~sets. Public domain (infrastructure) general fixed assets (e.g.. roads. bridges, sidewalks and other assets that are immovable and of value only to the City) are not capitalized. The cost of normal maintenance and repairs that do not add to the value of the asset or materia1Iy extend assets' lives are not included in the general fixed assets group or capitalized in the proprietary funds. Property, plant and equipment in the proprietary funds of the City are recorded at cost Property. plant and equipment donated to these proprietary fund type operations are recorded at their estimated fair value at the date ' . > of donation. , -13- I ~) CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2002 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Major outlays for capital assets and improvements are capitalized in proprietary funds as projects are constructed. Interest incurred during the construction phase of proprietary fund fixed assets is reflected in the capitalized value of the asset constructed, net of interest earned on the invested proceeds over the same period. Property, plant and equipment are depreciated in the proprietary funds of the City using the straight line method over the following estimated useful lives: ,_"I Assets Years ! Collection system Water distribution system Equipment 60 40 5-10 Wi Compensated AbsenceS It is the City's policy to permit employees to accumulAte a limited amount of earned but unused vacation, which is paid to the employee upon separation. Sick leave may be accumulated but is not payable upon termination from City employment for regular employees. Union employees are allowed severance equal to their unused compensatory time and half their accrued sick leave up to a maximum of 400 homs after 10 years of service. In governmental fund types the cost of these benefits is recognized when payments are made to the employees. A liability of$14,347 represents accrued vacation, sick and compensatory time unused at year end. The liability has been recorded in the genera11ong-term debt account group. Long-term ObUgatlons The City reports long-term debt of govermnenta1 funds at face value in the genera11ong-term debt account group. Certain other govermnenta1 fund obligations not expected to be financed with current available :financial resources are also reported in the genera11ong-term debt account group. Long-term debt and other obligations financed by proprietary funds are reported as liabilities in the appropriate funds. J For governmental fund types, bond premiums and discounts, as well as issuance costs, are recognized during the current period. Bond proceeds are reported as an other financing source net of the applicable premium or discount Issuance costs, other than thOse withheld from the actual net proceeds received, are reported as debt service expenditures. For proprietary fund types, bond issuance costs and discounts are deferred and amortized over the life of the bonds using the straight line method. Fund Equity Reservations of fund balance represent amounts that are not appropriable or are legally segregated for a specific purpose. Reservations of retained earnings are limited to outside third-party restrictions. Designations of fund balance represent tentative management plans that are subject to change. The proprietary fund's contributed capital represents equity acquired through capital grants and capital contributions from developers, customers or other funds. Memorandum Only - Total Columns Total columns on the general purpose :financial statements are captioned as "memorandum only" because they do not represent consolidated :financial information and are presented only to facilitate financial analysis. The columns do' not present information that reflects financial position, results of operations or cash flows in accordance with accounting principles generally accepted in the United States of America. Interfund eliminations have not been made in the aggregation of this data. -14- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - CONTINUED Comparatlve DataJRec1assifieatlons Comparative total data for the prior year have been presented in the selected sections of the accompanying financial statements in order to provide an understanding of changes in the City's financial position and operations. Also, certain amounts presented in the prior year data have been reclassified in order to be consistent with the current year's presentation. ".'-j Note 2: STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. Budgetary Information Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America for thegenera1 fund. All annual appropriations lapse at fiscal year end. The City does not use encumbrance accounting. In August of each year, all departments of the City submit requests for appropriations to the City Administrator so that a budget may be prepared. Before September 15, the proposed budget is presented to the Council for review. The Council holds public hearings and a final budget is prepared and adopted in early December. The appropriated budget is prepared by fund, function and department The City's department heads, with the approval of the City Administrator, may make transfers of appropriations within a department Transfers of appropriations between departments require the approval of the Council. The legal level of budgetary control is the department level. Budgeted amounts are as originally adopted, or as amended by the Council. There were no budget amendments made during the year. B. Defidt Fund Equity The following funds have a deficit fund balance as of December 31,2002: Capital projects TIP District 1-4 21 st Avenue Improvements Downtown Revitalization $ 4,420 11,021 8,560 The deficits in these funds will be eliminAted by future revenue sources and transfers. Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS A. Deposits and Investments Cash balances of the City's funds are combined (pooled) and invested to the extent available in various investments authorized by Minnesota statute. Each fund's portion of this pool (or pools) is displayed on the financial statements as "cash and temporary investments." For purposes of identifying the risk of investing public funds, the balances are categorized as follows: -15- CITY OF CENTERvnLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2002 .Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED Deposits I. In accordance with Minnesota statutes and as authorized by the Council, the City P'UlintainR deposits at those depository banks, all of which are members of the Federal Reserve System. Minnesota statutes require that all City deposits be protected by insurance, surety bond, or collateral. The market value of collateral pledged must equa1110 percent of the deposits not covered by insurance or bonds (140 percent in the case of mortgage notes pledged). Authorized collateral includes the legal investments descn"bed below, as well as certain first mortgage notes, and certain other State or local government obligations. Minnesota statutes require that securities pledged as collateral be held in safekeeping by the City or in a financial institution other than that furnishing the collateral. At year end, the City's carrying amount of deposits was $4,913,340 and the bank balance was $5,031,318. The bank balance was covered by federal depository insurance totaling $500,000. The remaining balance of $4,531,318 was covered by collateral. Investments Investments are categorized into these three categories of credit risk: 1. Insured or registered, or securities held by the City or its agent in the City's name. I : 2. Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the City's name. 3. Uninsured and unregistered, with securities held by the counterparty, or by its trust department or agent but not in the City's name. At year end, the City's investment balances were as follows: 1 Category 2 3 Carrying and Fair Value ~. . U.S. Government Securities $ 889.326 $ - $ - $ 889,326 . . ., Investments not subjected to risk categorization:. Broker money market funds Minnesota Municipal Money Market fund 8,524 1.050.572 Total investments $ 1.948.422 '. -16- /' CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED Cash on Hand I I I Cash in the possession of the City consisting of petty cash totals $200. --'1 Cash and Investments Summary A reconciliation of cash and investments as shown on the Combined Balance Sheet for the City follows: A summary of amounts due from other governments as of December 31, 2002 is as follows: .-. I County General s 10.477 C. Fixed Assets A summary of changes in general fixed assets for the year ended December 31, 2002 is as follows: Balance Balance Beginning End ofY ear Additions Adjustments of Year Land $ 27,450 $ 38,000 $ 1,175,850 $ 1,241,300 Buildings 742,728 285,372 1,028,100 Furniture and equipment 943,705 26,759 (682,628) 287,836 r,J Machinery 70.431 202.721 273.152 Total S 1.784.314 S 64.759 S 981.315 S 2.830.388 The adjustments resulted from reconciling the unaudited general fixed assets to the audited balances. The following is a summary of proprietary fund type fixed assets at December 31, 2002: Water distribution system Sewer collection system Total Less accumulated depreciation Net fixed assets EnteJprise Funds Water Sewer Total $ 1,699,496 $ $ 1,699,496 1.944.122 1.944.122 1,699,496 1,944,122 3,643,618 (211.405) (365.667) (577.072 ) S 1.488.091 S 1.578.455 S 3.066.546 i ---, -17- ""- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED , i ! I ' '_.\ D. Deferred Revenue ! ! Deferred revenue at December 31, 2002 is comprised of the following: Debt General Service Entelprise Total Delinquent taxes $ 31,781 $ - $ - $ 31,781 Developer receivable 143,854 143,854 Special assessments Deferred 15.262 72.435 477.878 565.575 I .- Total $ 190.897 $ 72.435 $ 477.878 $ 741.210 -- .' E. Long-term Debt , J Genertd Obligtltlon Bonds. The City issues general obligation bonds to provide funds for the acquisition and construction of major capital facilities. General obligation bonds have been issued for general government activities. i I General obligation bonds are direct obligations and pledge the full faith and credit of the City. General obligation bonds currently outstanding are as follows: General Obligation Improvement Bonds I I The following bonds were issued to finance various improvements and will be repaid primarily from. special assessments levied on the properties benefiting from the improvements. Some issues, however, are partly financed by ad valorem tax levies. All special assessment debt is backed by the full faith and credit of the City. Each year the combined assessment and tax levy equals 105 percent of the amount required for debt service. The excess of 5 percent is to cover any delinquencies in tax or assessment payments. , , Authorized Balance and Interest Issue . Maturity at Issued Rate Date Date YearEnd G.O. Improvement Bonds of 1998 $ 615,000 4.10-4.50% 08-01-98 02-01-09 $ 455,000 G.O. Improvement Refunding Bonds of 1998 245,000 4.71 07-01-98 02-01-03 50,000 G.O.lmprovement Bonds of 2000 650,000 4.65-5.25 11-01-00 02-01-11 475,000 G.O. Improvement Bonds ,r of 2001 990,000 2.90-4.45 11.:.01-01 02-01-13 990,000 G.O.lmprovement Bonds of 200 1 635,000 3.00-4.10 10-23-01 02-01-14 635.000 Total General Obligation Improvement Bonds $ 2.605.000 (~- r -18- y CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 Note 3: DETAn..ED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED General Obligation Revenue Bonds The following bonds were issued to finance improvements to the water system. They will be retired by user charges and are backed by the full faith and credit of the City. Authorized and Issued . ,~ Interest Rate Balance Issue Maturity at Date Date Year End 08-01-96 02-01-08 $ 270,000 07-01-98 02-01-09 535.000 S 805.000 G.O. Water Revenue Bonds of 1996 $ 410,000 5.05-5.40% G.O. Water and Sewer Revenue Bonds of 1998 720,000 4.15-4.80 Total General Obligation Revenue Bonds Capital Lease Payable During 1992, the City entered into a lease, with option to purchase, agreement as lessee for financing the construction of the City admini!ltration office and fire department Title remains with the City so long as they are not in default of terms in the lease agreement. The lease agreement qualifies as a capital lease for accounting purposes and, therefore, has been recorded at the present value of the future miniml'pn lease payments as of the date of its inception. t. $ 500,000 6.28% 09-16-92 02-01-03 S 57.238 ) Compensated Absences This liability represents vested benefits earned by employees through the end of the year, which will be paid at termination of employment in future years. Total Compensated Absences s 14.347 Changes in General Long-term Liabilities. During the year ended December 31, 2002, the following changes occurred in liabilities reported in the general long-term debt account group. Balance Balance January 1, December 31, .1 2002 Additions Reductions 2002 G.O. Improvement Bonds $ 2,380,000 $ 635,000 $ 410,000 $ 2,605,000 G.O. Revenue Bonds 310,000 40,000 270,000 Capital Lease Payable 112,732 55,494 57,238 Compensated Absences 14.451 104 14.347 Total S 2.817.183 S 635.000 9: 505.598 9: 2.946.585 -19- '" CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED The annual service requirements to maturity for all bonds and leases outstanding at December 31, 2002 are as follows: G.O. G.O. Capital Improvement Revenue Lease Bonds Bonds Payable Total 2003 $ 376,050 $ 141,225 $ 59,035 $ 576,310 2004 421,208 141,248 562,456 2005 280,413 145,853 426,266 2006 282,730 140,123 422,853 2007 284,430 144,023 428,453 Thereafter 1.515.905 229.489 1.745.394 i Total 3,160,736 941,961 59,035 4,161,732 Less interest (555.736) (136.961 ) (1.797) (694.494 ) Principal S 2.605.000 S 805.000 S 57.238 S 3.467.238 Amounts avaikzble for debt retirement. Available fund balance in the debt service funds for repayment of long-term debt totaled $1,892,373 at year end. Amounts to be provided for debt retirement. This represents future revenue to be generated for debt payments and severance benefits payable, generally including interest earnings, tax increments, scheduled tax levies and II deferred (future) special assessment levies. F. Tax Increment Districts The City is the admini!ltering authority for the following tax increment financing districts: District Number 1-4 1-5 Adjusted Original Tax Capacity $ 3,337 $ 708 Current Tax Capacity (payable 2002) 11.852 807 Captured Tax Capacity Retained by the City S 8.515 S 99 Type of District Economic Economic -20- CITY OF. CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 Note 3: DETAILED NOTES ON ALL FUNDS AND ACCOUNT GROUPS - CONTINUED ) G. Fund Equity Reservations and Designations The components of fund equity are descnbed in Note 1. Certain reservations and designations have been made in the following funds: Reserved Purpose Amount Proprietary Fund Sewer Governmental Funds Debt service Senior housing project commitment $ 71.631 Debt service on bonds issued $ 1.892.373 Unreserved - Designated Governmental Funds General H. Contributed Capital Working capital $ 937.952 The changes in the City's contributed capital accounts for its proprietary funds were as follows: Sources EnteJ:.prise Funds Water Sewer Total $ 841,990 $ 1,085,521 $ 1,927,511 334,735 220,205 554,940 (19.045) (20.523 ) (39.568) $ 1.157.680 $ 1.285.203 $ 2.442.883 Beginning balance, contributed capital Sources: Fixed assets contnbuted by other funds Less: Depreciation on contributed assets Ending balance, contnbuted capital Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE A. Plan Deseription All full-time and certain part-time employees of the City are covered by defined benefit plans administered by the Public Employees Retirement Association of Minnesota (PERA). PERA administers the Public Employees Retirement Fund (PERF), which is a cost-sharing, multiple-employer retirement plan. The plan is established and administered in accordance with Minnesota statutes, Chapters 353 and 356. PERF members belong to either the Coordinated Plan or the Basic Plan. Coordinated Plan members are covered by Social Security and Basic Plan members are not. All new members must participate in the Coordinated Plan. PERA provides retirement benefits as well as disability benefits to members, and benefits to survivors upon death of eligxble members. Benefits are established by Minnesota statute, and vest after three years of credited service. The defined retirement benefits are based on a member's highest average salary for any five successive years of allowable service, age and years of credit at termination of service. . -21- CITY OF CENTBRVILLB, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 Note 4: DEFINED BENEFIT PENSION PLANS - STATEWIDE - CONTINUED Two methods are used to compute benefits for PERF's Coordinated and Basic Plan members. The retiring member receives the higher of a step-rate benefit accrual formula (Method 1) or a level accrual formula (Method 2). Under Method 1, the annuity accrual rate for a Basic Plan member is 2.2 percent of average salary for each of the first 10 years of service and 2.7 percent for each remaining year. The annuity accrual rate for a Coordinated Plan member is 1.2 percent of average salary for each of the first 10 years and 1.7 percent for each remaining year. Under Method 2, the annuity accrual rate is 2.7 percent of average salary for Basic Plan members and 1.7 percent for Coordinated Plan members for each year of service. For all PERF members whose annuity is calculated using Method 1, a full annuity is available when age plus years of service equal 90. A reduced retirement annuity is also available to eligJ.ble members seeking early retirement , , . , There are different types of annuities available to members upon retirement. A normal annuity is a lifetime annuity that ceases upon the death of the retiree - - no survivor annuity is payable. There are also various types of joint and survivor annuity options available which will reduce the monthly normal annuity amount, because the annuity is payable over joint lives. Members may also leave their contnbutions in the fund upon termination of public service in order to qualify for a deferred annuity at retirement age. Refunds of contnbutions are available at any time to members who leave public service, but before retirement benefits begin. The benefit provisions stated in the previous paragraphs of this section are current provisions and apply to active plan participants. Vested, terminated employees who are entitled to benefits but are not receiving them yet are bound by the provisions in effect at the time they last terminated their public service. PERA issues a publicly available financial report that includes financial statements and required supplementary information for PERF. That report may be obtained on the web at www.mnpera.com. by writing to PERA, 60 Empire Drive, Suite 200, St Paul, Minnesota 55103-1855 or by calling 651-296-7460 or 1-800-652-9026. B. Funding Polley Minnesota statutes Chapter 353 sets the rates for employer and employee contnbutions. These statutes are established and amP.nded by the state legislature. The City makes annual contnbutions to the pension plans equal to the amount required by Minnesota statute. PERF Basis Plan members and Coordinated Plan members are required to contribute 9.10 percent and 5.10 percent, respectively, of their annual covered salary. The City is required to contribute the following percentages of annual covered payroll: 11.78 percent for Basic Plan PERF members and 5.53 percent for Coordinated Plan PERF members. The City's'contn'butions to the PERF for the year ended December 31,2002,2001 and 2000 were $20,932, $15,963 and $15,736, respectively. The City's contributions were equal to the contractually required contributions for each year as set by Minnesota statutes. Note 5: OTHER INFORMATION A. Risk Management The City is exposed to various risks ofloss related to torts; theft o~ damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters for which the City carries insurance. The City obtains insurance through participation in the League of Minnesota Cities Insurance Trust (LMCIT), which is a risk sharing pool with approximately 800 other governmental units. The City pays an annual premium to LMCIT for its workers compensation and property and casualty insurance. The LMCIT is self sustaining through member premiums and will reinsure for claims above a prescn'bed dollar amount for each insurance event Settled claims have not exceeded the City's coverage in any of the past three fiscal years. Liabilities are reported when it is probable that a loss has occurred and the amount of the loss can be reasonably estimated. Liabilities, if any, include an amount for claims that have been incurred. but not reported (IBNRs). The City's management is not aware of any incurred but not reported claims. i- ! I -22- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2002 Note 5: OTHER INFORMATION - CONTINUED B. Segment Information for Enterprise Funds The City maintains two enterprise funds. The Water and Sewer funds account for the provision of basic utility services to all citizens. Selected segment information for the year ended Deceinber 31, 2002 is as follows: Water Sewer Total Operating revenue $ 158,122 $ 248,113 $ 406,235 Depreciation expense 30,718 28,528 59,246 Operating income 40,645 35,246 75,891 Net income (loss) (148,884 ) 69,810 (79,074 ) Contributed capital additions 334,735 220,205 554,940 Fixed asset additions 334,735 260,612 595,347 Net working capital 854,079 1,692,191 2,546,270 Total assets 2,979,065 3,686,281 6,665,346 Bonds payable 237,750 297,250 535,000 Total equity 2,437,661 3,197,592 5,635,253 C. Legal Debt Margin In accordance with Minnesota statutes, the City may not incur or be subject to net debt in excess of 2 percent of the market value of taxable property within the City. The total taxable market value of property within the City is $180,650,300, which leaves a debt margin of$3,613,006. Net debt is payable solely from ad valorem taxes and, therefore, excludes debt financed partially or entirely by special assessments, enterprise fund revenues or tax increments. The City does not have any debt subject to the 2 percent limit -., D. New Reporting Standard In June 1999, the Governmental Accounting Standards Board (GASB) issued Statement 34 "Basic Financial Statement and Management's Discussion and Analysis for State and Local Governments." This Statement establishes new financial reporting requirements for state and local governments throughout the United States. When implemented, it will require new information and restructure much of the information that goveCJU11ents . \ have presented in the past Comparability with reports issued in all prior years will be affected. The City is required to implement this standard for the fiscal year ending December 31, 2004. The City has not yet determined the full impact that the adoption of GASB Statement 34 will have on the financial statements. These financial statements are presented in accordance with the financial reporting model in effect prior to that descn'bed in GASB Statement No. 34. Note 6: FIRE PROTECTION DISTRICT In 1985, the City discontinued providing the fire protection services to the Centerville community. The City joined the .1 Centennial Fire District (District), along with the cities of Circle Pines and Uno Lakes. The City contributed all fire apparatus and equipment items to the District The City pays an annual membership fee to the District based on their percentage of the computed annual depreciation on the apparatus and equipment values. The District still houses equipment in the City's building and pays for a share of the utilities. .! -23- CITY OF CENTERVILLE, MINNESOTA NOTES TO FINANCIAL STATEMENTS DECEMBER 31,2002 Note 7: COMMlTMENTS In 1997, the City entered into a Joint Powers agreement with the Anoka County Housing and Redevelopment Authority (ACHRA) to provide senior housing within the City. The ACHRA has issued $1,290,000 of Housing Development Revenue Bonds to provide for construction costs of the project The City has reserved $71,631 in the Sewer Enterprise Fund in accordance with the agreement with ACHRA. This amount is to be used in the event revenue is not sufficient to cover operating expenses and debt service. The City would also be liable for any deficit above the amount reserved. This commitment exists until December 31, 2012. No expenses were incurred relating to the commitment in 2002. Note 8: TRANSFER RECONcn.IATION The following schedule reconciles transfers in and out to the general purpose financial statements. Transfer Fund In Out As reported on the combined financial statements General $ 121,499 $ 349,587 Special revenue 51,689 25,230 Debt service 222,510 52,665 -- Capital projects 832,005 253,956 Enterprise 548,397 Agency 2.132 Total S 1.229.835 S 1.229.835 r-. -24- TIllS PAGE IS LEFT BLANK INTENTIONALLY COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS CITY OF CENTERVTI..LE CENTERVllLE, MINNESOTA YEAR ENDED DECEMBER 31,2002 ,.-.. . , , ! i :-1 CITY OF CENTERVILLE, MINNESOTA GENERAL FUND COMPARATIVE BALANCE SHEETS .. i DECEMBER 31,2002 AND 2001 2002 2001 ASSETS Cash and temporary investments $ 972,123 $ 695,608 Receivables Accrued interest 2,797 4,700 Delinquent taxes 44,754 60,027 Accounts 144,574 1,500 Special assessments Delinquent 15,262 Due from other governments 10,477 62,911 Prepaid items 273 TOTAL ASSETS $ 1,189,987 $ 825,019 LIABILITIES AND FUND BALANCE LIABILITIES Accounts payable $ 48,334 $ 66,441 Accrued salaries 12,824 15,875 Deferred revenue 190,897 29,623 TOTAL LIABll..1TIES 252,055 111,939 FUND BALANCE Reserved for prepaid items 273 Umeserved Designated for working capital 937,932 712,807 TOTAL FUND BALANCE 937,932 713,080 TOTAL LIABILITIES AND FUND BALANCE $ 1,189,987 $ 825,019 I '.- .. -25- ~._- : CITY OF CENTERVILLE, MINNESOTA GENERAL FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND AClUAL YEAR ENDED DECEMBER 31,2002 (With comparative actual amounts for the year ended December 31, 2001) 2002 2001 Variance - Favorable Budget Actual (Unfavorable) Actual REVENUE General property taxes $ 1,480,623 $ 1,367,373 $ (113,250) $ 1,225,296 Licenses and permits Business 8,500 23,226 14,726 16,791 Nonbusiness 192,000 257,325 65,325 218,876 Total 200,500 280,551 80,051 235,667 Intergovernmental ! I State Local government aid 9,315 9,315 25,280 Property tax credits 117,295 117,295 110,028 State grants aid 1,333 1,333 Police aid 15,000 21,922 6,922 19,666 2% Fire relief aid 92,968 92,968 80,393 Total 15,000 242,833 227,833 235,367 Charges for services General government 500 600 100 780 Culture and recreation 76 76 Other 1,049 1,049 Total 500 1,725 1,225 780 -. I Fines and forfeits ! 25,000 21,306 (3,694) 32,269 I i Interest on investments 40,000 30,015 (9,985) 20,787 '.--_1 I I Miscellaneous Other 31,990 6,808 (25,182) 15,162 Newsletter 190 Refunds and reimbursements 4,000 45,277 41,277 25,211 Total 35,990 52,085 16,095 40,563 ..- TOTAL REVENUE 1,797,613 1,995,888 198,275 1,790,729 -26- CITY OF CENTERVILLE. MINNESOTA GENERAL FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND AcruAL - CONTINUED YEAR ENDED DECEMBER 31,2002 (With comparative actual amounts for the year ended December 31, 200 1) 2002 2001 Variance - Favorable Budget Actual (Unfavorable) Actual EXPENDITURES - CONTINUED Current - Continued General government Mayor and council Personal services $ 15,180 $ 15,071 $ 109 $ 18,612 Other services and charges 1,350 1,287 63 6,946 Total 16,530 16,358 172 25,558 Elections Personal services 2,700 2,746 (46) Supplies 385 438 (53) Total 3,085 3,184 (99) Planning and zoning Other services and charges 6,780 5,051 1,729 5,406 Economic development Supplies 1,780 5,661 (3,881) 176 Other services and charges 632 (632) 6,008 Total 1,780 6,293 (4,513) 6,184 Administration Personal services 239,880 215,246 24,634 179,612 Supplies 6,600 6,757 (157) 7,317 Other services and charges 64,250 82,582 (18,332) 84,912 Total 310,730 304,585 6,145 271,841 Assessing Other services and charges 17,500 16,173 1,327 17,594 Legal and accounting Other services and charges 62,000 85,418 (23,418) 72,071 Engineering services Other services and charges 14,250 10,034 4,216 14,897 Insurance Other services and charges 15,000 1,339 13,661 9,447 -27- CITY OF CENTERVIILE, MINNESOTA GENERAL FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND AC'lUAL - CONTINUED YEAR ENDED DECEMBER 31,2002 (With comparative actual amounts for the year ended December 31, 2001) ~ 2002 2001 Variance - Favorable Budget Actual (Unfavorable) Actual EXPENDITURES - CONTINUED Current - Continued General government - Continued General government building Personal services $ $ $ $ 886 Supplies 3,100 397 2,703 2,625 Other services and charges 24,000 24,870 (870) 13,971 Total 27,100 25,267 1,833 17,482 Total general government 474,755 473,702 1,053 440,480 Public safety Police protection Other services and charges 430,000 426,415 3,585 374,935 Fire protection Remittance to relief association 119,468 (119,468) 100,393 Other services and charges 76,000 76,066 (66) 68,128 Total 76,000 195,534 (119,534) 168,521 ; ; Building inspection Personal services 74,878 79,616 (4,738) 78,387 Supplies 2,150 1,464 686 1,387 Other services and charges 23,100 21,367 1,733 11 ,873 Total 100,128 102,447 (2,319) 91,647 Civil defense Other services and charges 1,300 1,072 228 11,278 Animal control Other services and charges 350 (180) 530 1,964 Total public safety 607,778 725,288 (117,510) 648,345 Public works Streets Personal services 145,626 91,573 54,053 105,453 '-- ) Supplies 76,200 44,565 31,635 19,677 Other services and charges 60,615 58,645 1,970 71,702 , Total 282,441 194,783 87,658 196,83~ . - Total public works . 282,441 194,783 87,658 196,832 ! I -28- I 1 ! 1 TIllS PAGE IS LEFf BLANK INTENTION ALL y "I ! 'I r- \ I ' CITY OF CENTERVILLE, MINNESOTA GENERAL FUND STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL - CONTINUED , -, YEAR ENDED DECEMBER 31, 2002 (With comparative actual amounts for the year ended December 31, 200 1) , " 2002 2001 Variance - Favorable Budget Actual (Unfavorable) Actual Culture and recreation Personal services $ 46,786 $ 21,340 $ 25,446 $ 21,948 Supplies 13,750 4,640 9,110 6,512 Other services and charges 57,320 33,477 23,843 60,274 Total culture and recreation 117,856 59,457 58,399 88,734 Miscellaneous Other services and charges 9,671 (9,671) 46,686 Total current expenditures 1,482,830 1,462,901 19,929 1,421,077 ! ,-- Capital outlay i General government 30,500 37,357 (6,857) 237,501 I ' Public safety 1,000 15 985 37,469 Public works 114,000 42,675 71,325 257,863 Culture and recreation 43,500 43,500 20,118 Total capital outlay 189,000 80,047 108,953 552,951 TOTAL EXPENDITURES 1,671,830 1,542,948 128,882 1,974,028 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 125,783 452,940 327,157 (183,299) OTHER FINANCING SOURCES (USES) Operating transfer in 121,499 121,499 177,225 Operating transfer out (125,783) (349,587) (223,804) (122,000) TOTAL OTHER FINANCING SOURCES (USES) (125,783) (228,088) (102,305) 55,225 EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES $ 224,852 $ 224,852 (128,074) FUND BALANCE, JANUARY 1 713,080 841,154 FUND BALANCE, DECEMBER 31 $ 937,932 $ 713,080 -29- CITY OF CENTERVllLE, MINNESOTA SPECIAL REVENUE FUNDS I COMBINING BALANCE SHEET I r DECEMBER 31, 2002 I (With comparative totals for December 31,2001) City Gambling Cable T.V. Recycling Celebration Donation ASSETS Cash and temporary inves1ments (deficit) $ 11,163 $ $ $ Receivables Accroed interest 29 - Accounts Due from other governments TOTAL ASSETS $ 11,192 $ $ $ LIABILITIES AND FUND BALANCE LIABILITIES Accounts payable $ $ $ $ Accroed salaries 53 TOTAL LIABll..ITIES 53 FUND BALANCE Unreserved Undesignated 11,139 TOTAL LIABILITIES AND FUND BALANCE $ 11,192 $ $ $ ] ...J -30- 1 o J \ , I Totals 2002 2001 $ 11,163 $ (11,720) 29 230 11,306 6,498 $ 11,192 $ 6,314 i 1 $ $ 200 53 188 53 388 1 11,139 5,926 I ! $ 11,192 $ 6,314 i , i , , i 1 I ! -31- CITY OF CENTERVILLE, MINNESOTA SPECIAL REVENUE FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) YEAR ENDED DECEMBER 31,2002 (With comparative totals for the year ended December 31, 2001) City Gambling Cable T.V. Recycling Celebration Donation REVENUE Taxes Cable franchise fee $ $ $ $ Intergovernmental Recycling grant Interest on investments 75 Miscellaneous Other 137 TOTAL REVENUE 75 137 EXPENDITURES Current Culture and recreation : - Personal services 2,860 Supplies 6,200 Other services and charges 6,162 Sanitation Personal services (188) Supplies 2,722 Other services and charges 3,702 TOTAL EXPENDITURES 15,222 6,236 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES (15,147) (6,099) OTHER FINANCING SOURCES (USES) Operating transfer in 16,727 34,962 Operating transfer out (25,230) TOTAL OTHER FINANCING SOURCES (USES) 16,727 34,962 (25,230) EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES (15,147) 10,628 34.962 (25,230) FUND BALANCE (DBFICIT), JANUARY 1 26,286 (10,628) (34,962) 25,230 FUND BALANCE, DECEMBER 31 $ 11,139 $ $ $ -32- I I I ,r-" \ , \ ! Totals 2002 2001 -33- ~ CITY OF CENTERVILLE, MINNESOTA DEBT SERVICE FUNDS COMBINING BALANCE SHEET DECEMBER 31, 2002 (With comparative totals for December 31, 2001) Flood 1993 Plains Improvements Acorn Creek Reduction 1979 1987 Improvements ASSETS Cash and temporary investments $ $ $ 29,811 $ Receivables Accrued interest 79 Special assessments Delinquent 1,937 Deferred Prepaid items TOTAL ASSETS $ $ $ 31,827 $ '.,;' LIABIT.JTIBS AND FUND BALANCE LIABIT.JTIBS Accounts payable $ $ $ $ Deferred revenue 1,896 TOTAL LIABIT.JTIBS 1,896 -- I FUND BALANCE Reserved for debt service 29,931 Unreserved Undesignated (deficit) TOTAL FUND BALANCE 29,931 TOTAL LIABIT.JTIBS AND FUND BALANCE $ $ $ 31,827 $ -34- I I I , \ Elementary G.O. G.O. G.O. School Improvement Improvement Improvement Municipal Clearwater Water Parkview Bonds of Bonds of Bonds of Building Meadows Extension Development 2000 2001 2002 I i $ $ $ 223,411 $ 432,694 $ 502,483 $ 675,605 $ 36,104 I ': 589 1,140 1,329 1,811 1,706 40,221 12,135 16,753 I, .\\ $ $ $ 264,221 $ 445,969 $ 522,271 $ 677,416 $ 36,104 $ $ $ $ 10,000 $ 12,135 $ $ 3,000 40,221 18,183 40,221 22,135 18,183 3,000 224,000 423,834 504,088 677,416 33,104 224,000 423,834 504,088 677,416 33,104 $ 264,221 $ 445,969 $ 522,271 $ 677,416 $ 36,104 $ $ " i , ~ I t~J :J : I -35- ,i , I f I t~1 TIllS PAGE IS LEFT BLANK. INTENTION ALL y , ! (_ I , ! r-, CITY OF CENTERVILLE, MINNESOTA DEBT SERVICE FUNDS COMBINING BALANCE SHEET - CONTINUED DECEMBER 31, 2002 (With comparative totals for December 31, 200 1) " ! Totals 2002 2001 ASSETS i Cash and temporary investments $ 1,900,108 $ 1,270,247 I , Receivables Accrued interest 4,948 7,192 Special assessments ,9 Delinquent 3,643 10,804 Deferred 69,109 347,409 " '"~J Prepaid items 59,035 i I TOTAL ASSETS $ 1,977,808 $ 1,694,687 i LIABn..rrms AND FUND BALANCE i\..__, UABn..rrms Accounts payable $ 13,000 $ 5,023 , I Deferred revenue 72,435 348,643 ! ! TOTAL UABn..rrms 85,435 353,666 FUND BALANCE Reserved for debt semce 1,892,373 1,410,643 Unreserved Undesignated (deficit) (69,622) TOTAL FUND BALANCE 1,892,373 1,341,021 , TOTAL UABn..rrms AND FUND BALANCE $ 1,977,808 $ 1,694,687 i I . ,.~ '\ i I j --j j -36- ~ t -37- C \ Elementary G.O. G.O. G.O. School Improvement Improvement Improvement Municipal Clearwater Water Parkview Bonds of Bonds of Bonds of Building Meadows Extension Development 2000 2001 2002 ) $ $ 998 $ 13,200 $ 2,625 $ 262,813 $ 665,362 $ 2,860 5,832 7,247 2,557 219 998 16,060 8,457 270,060 667,919 219 31,326 (144,425) (39,411) .(43,089) 67,832 636,029 33,104 I , I i j (31,326) 144,425 263,411 466,923 436,256 41,387 $ 224,000 $ 423,834 $ 504,088 $ 677,416 $ 33,104 $ $ -38- ql TIllS PAGE IS LEFT BLANK INTENTIONALLY I I , " '..:'1 (I -. CITY OF CENTBRVILLE, MINNESOTA DEBT SERVICE FUNDS COMBINING STATEMENT OF RBVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) - CONTINUED YEAR ENDED DECEMBER 31, 2002 (With comparative totals for the year ended December 31, 200 1) j -39- CITY OF CENTERVll.LE, MINNESOTA CAPITAL PROJECfS FUNDS COMBINING BALANCE SHEET DECEMBER 31,2002 :, ,'I (With comparative totals for December 31, 200 1) . ! Park Fire TIF Pedestrian -. I Fund Fund Projects Trail Ways ASSETS Cash and temporary investments (deficit) $ 93,329 $ $ 141,271 $ 12,500 Receivables Accrued interest 362 Delinquent taxes Accounts TOTAL ASSETS $ 93,329 $ $ 141,633 $ 12;500 LIABILITIES AND FUND BALANCE (DEFICIT) lJABILITIES Accounts payable $ $ $ $ 1'. .~ Contracts payable Accrued salaries payable TOTAL lJABILITIES FUND BALANCE (DEFICIT) Unreserved , Undesignated 93,329 141,633 12,500 TOTAL lJABILITIES AND FUND BALANCE (DEFICIT) $ 93,329 $ $ 141,633 $ 12,500 ~ 1 -40- . J , I $ 306,744 $ 306,813 $ t .-; ) i I, $ 69 69 $ $ $ 457 $ 457 (4,420) $ (3,963) $ -41- $ $ $ $ CITY OF CENTERVILLE, MINNESOTA CAPITAL PROmCTS FUNDS COMBINING BALANCE SHEET - CONTINUED DECEMBER 31,2002 (With comparative totals for December 31, 200 1) Woods of Clearwater 21st Avenue Center Buechler Creek Improvements Villa Estates ASSETS Cash and temporary investments (deficit) $ $ (11,021) $ $ Receivables Accrued interest , , Delinquent taxes Accounts TOTAL ASSETS $ $ (11,021) $ $ LIABILITIES AND FUND BALANCE (DEFICIT) LIABILIT.IES Accounts payable $ $ $ $ Contracts payable Accrued salaries payable TOTAL LIABILITIES . , FUND BALANCE (DEFICIT) Unreserved Undesignated (11,021) TOTAL LIABILITIES AND FUND BALANCE (DEFICIT) $ $ (11,021) $ $ " ( , -, I -42- , /,~) $ $ $ $ $ 46,284 $ (8,560) $ 231,582 " j $ $ $ $ $ 43 $ $ 502 32,821 43 33,323 i 46,241 (8,560) 198,259 $ $ $ $ $ 46,284 $ (8,560) $ 231,582 ? I -- t- ~~ --, i -43- CITY OF CENTERVILLE, MINNESOTA CAPITAL PROJECT FUNDS COMBINED BALANCE SHEET - CONTINUED DECEMBER 31,2002 (With comparative totals for December 31, 200 1) Economic Eagle The Development CSAH 14 Pass Shores Commission Water Main (phase 2) .~ ASSETS Cash and temporary investments (deficit) $ $ $ $ 61,120 Receivables Accrued interest 162 Delinquent taxes Accounts TOTAL ASSETS $ $ $ $ 61,282 " LIABll..ITIES AND FUND BALANCE (DEFICIT) LIABll..ITIES Accounts payable $ $ $ $ Contracts payable Accrued salaries payable TOTAL LIABll..ITIES FUND BALANCE (DEFICIT) Unreserved Undesignated 61,282 TOTAL LIABll..ITIES AND FUND BALANCE (DEFICIT) $ $ $ $ 61,282 -44- , I i i Pheasant Marsh Totals (phase 2) 2002 2001 $ 154,719 $ 1,017,743 $ 698,227 I I i i, 414 2,462 5,085 96 160 4,711 3,929 $ 155,133 $ 1,025,012 $ 707,401 !--1 $ 1,124 $ 2,126 $ 177,933 19,407 52,228 20,220 69 260 I I 20,531 54,423 198,413 i I 134,602 970,589 508,988 $ 155,133 $ 1,025,012 $ 707,401 , I I '.- 'I ~ \ (-'I '...-' -45- CITY OF CENTERVILLB, MINNESOTA CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) YEAR ENDED DECEMBER 31,2002 (With comparative totals for the year ended December 31, 2001) Park Fire TIP Pedestrian ~ - "f Fund Fund Projects Trail Ways REVENUE Tax increments $ $ $ $ Interest on investments (625) 2,113 Miscellaneous Other 21,000 11,000 ! TOTAL REVENUE 20,375 2,113 11,000 EXPENDITURES Capital outlay Public works .. I Economic development TOTAL EXPENDITURES EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 20,375 2,113 11 ,000 OTHER FINANCING SOURCES (USES) Operating transfers in 72,329 1,852 Bondproceeds Operating transfers out (5,853) TOTAL OTHER FINANCING SOURCES (USES) 72,329 (5,853) 1,852 EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTHER FINANCING USES 92,704 (5,853) 2,113 12,852 FUND BALANCE (DEFICIT), JANUARY 1 625 5,853 139,520 (352) FUND BALANCE (DEFICIT), DECEMBER 31 $ 93,329 $ $ 141,633 $ 12,500 I I I -46- - : I Bagle Storm Pass Lakeland TIP District TIF District Parkview Willow Glen Water Additions Hills 1-4 1-5 Development Development $ $ $ $ 11,968 $ 68 $ $ 4,655 (143) 31,032 37,623 35,687 37,623 11,968 68 (143) 117,918 11,152 45,898 (1,870) 6,233 (43,811) (25,121) 188,826 (11,152) (45,898) (2,550) (6,233) 43,811 25,121 $ 306,744 $ $ $ (4,420) $ $ $ -47- CITY OF CENTERVllLE, MINNESOTA CAPITAL PRomcrs FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICI1) - CONTINUED YEAR ENDED DECEMBER 31,2002 (With comparative totals for the year ended December 31, 200 1) Woods of Clearwater 21st Avenue Center Buechler Creek Improvements Villa Estates REVENUE Tax increments $ $ $ $ Interest on investments Miscellaneous Other TOTAL REVENUE EXPENDITURES Capital outlay Public works 2,554 558 469 Economic development TOTAL EXPENDITURES 2,554 558 469 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES (2,554) (558) (469) OTImR FINANCING SOURCES (USES) Operating 1ransfers in 6,550 41,111 714 Bondproceeds Operating transfers out (17,129) (2,188) TOTAL OTImR FINANCING SOURCES (USES) (10,579) . 41,111 (1,474) EXCESS (DEFICIENCY) OF REVENUE AND OTHER FINANCING SOURCES OVER EXPENDITURES AND OTImR FINANCING USES (10,579) (2,554) 40,553 (1,943) FUND BALANCE (DEFICIT), JANUARY 1 10,579 (8,467) (40,553) 1,943 FUND BALANCE (DEFICI1), DECEMBER 31 $ $ (11,021) $ $ .----j -48- ; I . , 3,599 (3,599) $ i .-1 90,186 (90,186) $ 6,029 (6,029) $ 159,422 (159,422) $ -49- (18,461) 64,702 $ 46,241 $ (8,560) (215,289) 413,548 (8,560) $ 198,259 CITY OF CEN1ERVILLE, MINNESOTA CAPITAL PROJECTS FUNDS COMBINING STATEMENT OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE (DEFICIT) - CONTINUED YEAR ENDED DECEMBER 31, 2002 (With comparative totals for the year ended December 31, 2001) Economic Eagle The Development CSAH 14 Pass .- .-) Shores Commission Water Main (Phase 2) REVENUE Tax increments $ $ $ $ Interest on investments 5 1,013 Miscellaneous Other 9,000 862 82,575 TOTAL REVENUE 9,005 862 83,588 EXPENDITURES Capital outlay Public works 7,987 196,835 22,306 Economic development TOTAL EXPENDITURES 7,987 196,835 22,306 , ' EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES 1,018 862 (196,835) 61,282 OTHER FINANCING SOURCES (USES) Operating transfers in 659 196,835 Bond proceeds Operating transfers out TOTAL OTHER FINANCING SOURCES (USES) 659 196,835 EXCESS (DEFICIENCY) OF REVENUE AND ! OTHER FINANCING SOURCES OVER , I EXPENDITURES AND OTHER FINANCING USES 1,018 1,521 61,282 FUND BALANCE (DEFICIT), JANUARY 1 (1,018) (1,521) FUND BALANCE (DEFICIT), DECEMBER 31 $ $ $ $ 61,282 -- I i J -- I -50- 453.107 956,048 631,510 15,429 31,318 453.107 971,477 662,828 I,_j \ ~~~ (452.175) (703,225) (581.802) 832,005 586.777 586.777 927.990 (253.956) (116,717) 1 i 586,777 1,164,826 811,273 i I ~ I ( 1 Pheasant Marsh (Phase 2) $ 932 932 134,602 $ 134,602 Totals 2002 2001 $ 12,036 $ 24,580 12,817 23.127 243,399 33,319 268,252 81,026 461,601 229,471 508,988 279,517 $ 970,589 $ 508,988 -51- CITY OF CBNTERVILLE, MINNESOTA ENlERPRISE FUNDS i COMBINING STATEMENT OF REVENUE, EXPENSES AND CHANGES IN RETAINED EARNINGS YEAR ENDED DECEMBER 31,2002 (With comparative totals for the year ended December 31, 2001) Totals Water Sewer 2002 2001 I I OPERATING REVENUE Charges for services $ 158,122 $ 248,113 $ 406,235 $ 386,602 OPERATING EXPENSES Salaries and benefits 37,079 30,950 68,029 37,175 Supplies 31,604 4,483 36,087 70,493 Other services and charges 15,172 38,251 53,423 34,181 Utilities 2,904 1,455 4,359 10,886 MCES - Disposal charges 109,200 109,200 131,136 Depreciation 30,718 28,528 59,246 59,099 i .! TOTAL OPERATING EXPENSES 117,477 212,867 330,344 342,970 OPERATING INCOME (LOSS) 40,645 35,246 75,891 43,632 NONOPERATING REVENUE (EXPENSE) I , Interest on investments .19,476 29,351 48,827 75,746 Special assessments 82,193 84,929 167,122 104,462 Hook up fees and unit charges 98,375 105,129 203,504 201,297 Interest expense (11,070) (14,951) (26,021) (28,553) TOTAL NONOPERATING REVENUE (EXPENSE) 188,974 204,458 393,432 352,952 INCOME BEFORE OPERATING TRANSFERS 229,619 239,704 469,323 396,584 OPERATING TRANSFERS OUT (378,503) (169,894) (548,397) (60,508) NET INCOME (LOSS) (148,884) 69,810 (79,074) 336,076 CREDIT FOR DEPRECIATION ON CONTRIBUTED ASSETS 19,045 20,523 39,568 39,422 NET INCREASE (DECREASE) IN RETAINED EARNINGS (129,839) 90,333 (39,506) 375,498 RETAINED EARNINGS, JANUARY 1 1,409,820 1,822,056 3,231,876 2,856,378 RETAINED EARNINGS, DECEMBER 31 $ 1,279,981 $ 1,912,389 $ 3,192,370 $ 3,231,876 -53- CITY OF CENTERVILLB, MINNESOTA ENTERPRISE FUNDS COMBINING STATEMENT OF CASH FLOWS YEAR ENDED DECEMBER 31,2002 (With comparative totals for the year ended December 31, 200 1) Totals Water Sewer 2002 2001 CASH FLOWS FROM OPERATING ACTIVITIES I Operating income $ 40,645 $ 35,246 $ 75,891 $ . 43,632 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation and amortization 30,718 28,528 59,246 59,099 (Increase) decrease in assets: Accrued interest 3,852 5,238 9,090 Prepaid items 285 9,157 9,442 (498) Accounts receivable 2,915 (20,665) (17,750) (22,056) Inventories (1,728) (1,728) 23,819 Increase (decrease) in liabilities: Accounts payable 1,960 (9,781) (7,821) 8,805 Accrued salaries payable 760 746 1,506 1,334 Deferred revenue (46,721) NET CASH PROVIDED BY OPERATING ACTIVITIES 79,407 48,469 127,876 67,414 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Operating transfer out (378,503) (169,894) (548,397) (60,508) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Hook up fees and unit charges 98,375 105,129 203,504 201,297 Special assessments i'eceived 81,958 95,354 177,312 131,706 Principal paid on bonds (29,250) (35,750) (65,000) (60,000) Interest paid on debt (11,070) (14,951) (26,021) (28,553) Purchase of fixed assets (40,407) (40,407) NET CASH PROVIDED BY CAPITAL AND RELATED FINANCING ACTIVITIES 140,013 109,375 249,388 244,450 , , CASH FLOWS FROM INVESTING ACTIVITIES Interest received on investments 19,476 29,351 48,827 68,918 NET INCREASE (DECREASE) IN CASH AND CASH EQUNALENTS (139,607) 17,301 (122,306) 320,274 CASH AND CASH EQUN ALENTS, JANUARY 1 1,264,755 1,818,376 3,083,131 2,762,857 CASH AND CASH RQUN ALENTS, DECEMBER 31 $ 1,125,148 $ 1,835,677 $ 2,960,825 $ 3,083,131 NONCASH CAPITAL AND RELATED FINANCING ACTIVITIES Assets contributed by other funds $ 334,735 $ 220,205 $ 554,940 $ 548,924 -54- CITY OF CENTERVILLE, MINNESOTA TAX LEVIES AND COLLECTIONS DECEMBER 31, 2002 Percentage Collection Percent Collection of Total Total of Current of Levy of Prior Total Collections Year Levy Years' Levy Collected Years' Levy Collections to Levy 1993 $ 365,137 $ 373,421 102.27% $ 4,901 $ 378,322 103.61 % 1994 421,224 414,883 98.49 628 415,511 98.64 1995 449,058 445,422 99.19 4,315 449,737 100.15 1996 531,775 520,523 97.88 5,077 525,600 98.84 -- 1997 536,082 532,625 99.36 9,229 541,854 101.08 1999 562,007 557,814 99.25 4,422 562,236 100.04 I ,l 1999 762,130 748,136 98.16 18,259 766,395 100.56 2000 985,009 968,826 98.36 13,933 982,759 99.77 " I 2001 1,210,000 1,186,697 98.07 14,048 1,200,745 99.24 I . 2002 1,120,624 1,101,463 98.29 17,986 1,119,449 99.90 I I SPECIAL ASSESSMENT LEVIES AND COLLECTIONS Percentage Collection Percent Collection of Total Total of Current of Levy of Prior Total Collections Year Levy Years' Levy Collected Years' Levy Collections to Levy 1993 $ 63,248 $ 59,082 93.41 % $ 5,765 $ 64,847 102.53 % 1994 57,881 52,792 91.21 2,591 55,383 95.68 1995 104,251 100,431 96.34 1,470 101,901 97.74 1996 93,420 91,836 98.30 5,904 97,740 104.62 1997 175,539 130,529 74.36 1,614 132,143 75.28 1998 116,286 110,705 95.20 42,760 153,465 131.97 1999 273,814 259,003 94.60 55,058 314,061 114.70 2000 151,401 141,190 93.26 2,414 143,604 94.85 2001 261,982 252,397 96.34 22,385 274,782 104.89 2002 177,893 169,966 95.54 8,725 178,691 100.45 I I I I . I I I ---1 -55- THIS PAGE IS LEFT BLANK INTENTIONALLY I I 'I I . I i ) '., OTHER REPORTS CITY OF CENTERVILLE CENTERVILLE, MINNESOTA I ; YEAR ENDED DECEMBER 31,2002 i I I -' , I.: I I i Grandview Square 5201 Eden Avenue Suite 370 Edina. MN 55436 REPORT ON MINNESOTA LEGAL COMPLIANCE Honorable Mayor and City Council City of Centerville, Minnesota We have audited the general purpose financial statements of the City of Centerville, Minnesota as of and for the year ended December 31, 2002, and have issued our report thereon dated February 6, 2003. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the provisions of the Minnesota Legal Co:nu>liance Audit Guide for Local Government. promulgated by the Minnesota Office of the State Auditor pursuant to Minnesota statute section 6.65. Accordingly, the audit included such tests of the accounting records and such other auditing procedures, as we considered necessary in the circumstances. The Minnesota Legal CoIQpliance Audit Guide for Local Gnvemment covers five main categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements. Our study ~uded~mthelisted~~es. . The results of our tests indicate that for the items tested, the City complied with the material terms and conditions of applicable legal provisions. This report is intended solely for the information and use of the City Council, management and the Minnesota Office of the State Auditor and is not intended to be and should not be used by anyone other than these specified parties. February 6, 2003 Minneapolis, Minnesota Obtlo)~ ~~~)LlP ABDO, illCK. & MBYERl, LLP Certified Public Accountants 952.835.9090 Fax 952.835.3261 www~com -56- Findinif 02-1 I- L I, I I I I i i I I ! CITY OF CENTERVILLE, MINNESOTA SCHEDULE OF FINDINGS DECEMBER 31.2002 Description Segregation of Duties Our study and evaluation disclosed that because of the limited size of your office staff, your City has limited segregation of duties. A good internal control structure contemplates and adequate segregation of duties so that no one individual handles transactions from inception to completion. While we recognize that your City is not large enough to permit an adequate segregation of duties in all respects. it is important, however. that you be aware of this reportable condition. Management Response Management recognizes that it is not economically feasible to correct this finding. is aware of the condition and is relying on oversight by management and the Council to monitor this condition. In addition, the City has implemented specific internal control policies to address segregation of duties issues. -57- .. ~" .'~~ ~."'; ~j,,', L'a ., -, .......,...'~'-<..'r'-. .. .. ... .. . ~' - .".-.. --'-':" . '-', . .' ~ ~-, i ,I l j :,j. "~ 1 , ; .. .~! 1 , , " . ' CityofCenterville Public Hearing' Peltier Preserve Utility and Street Improvements File No. 616-03-129' :1 ,I " , I , , March 26, 2003 Terry Sweeney,Mayor Linda Broussard Vickers"Council.Member "Mary Capra, Council Member Tom Lee, Council Member ,JeffPaar, Council Member Kim Moore-Sykes, Administrator ,~.~ ~;j . ~~ Prepared by: Tom Peterson, City Engineer Bonestroo Rosene Anderlik & Associ~tes, Inc. . J I .. Proposed Improvements - Peltier Preserve plat 1. Sanitary sewer within plat 2. Water main within plat and outside plat 3. Storm sewer and ponding within plat 4. Street construction within plat and to north side of Peltier Lake Drive 5. Sanitary and water service lines to 10' past the property line Alternate Improvements: 1. Water main on Centerville Road, Peltier Lake Drive, Mill Road and Clearwater Drive. Project Costs: A. Peltier Preserve Plat 1. Sanitary Sewer 2. Water Main 3. Services 4. Storm Sewer s. Streets TOTAL $75,348 94,349 * 33,470 ** 77,765 298.355 *** $579;287 (DEVELOPERS COST) * Includes water main from plat line to Peltier Lake Drive; Peltier Lake Drive from Peltier Circle to Mill Road; and connection to existing water main on Mill Road. ** Does not include lines to six (6) existing homes along Peltier Circle, Peltier Lake Drive and Mill Road. *** Includes Peltier Circle from plat line to Peltier Lake Drive --.JI B. Possible Scenarios and Related Costs Outside the Peltier Preserve Plat Scenario 1: MinimUm Improvements. Extend Water main from Peltier Preserve plat to Mill Road, connect to 8" main. Total Assessable Cost: Total Assessment: $5,410 $5,410/6 lots = $9QO/ea. Scenario 2: Connect to 8" main on Mill Road, and extend water main to Lake1and Hills, connect to main on Centerville Road Total Assessable Cost: Total Assessment: $91,500 $91,500/2210ts =$4,160/ea. Scenario 3: Connect to 8" main on Mill Road, and connect to mains on 73rd Street and Prairie Drive. Total Assessable Cost: Total Assessment: $59,050 $59,050/1410ts = $4,220/ea. Scenario 4: Connect to 8" main on Mill Road, and connect to mains on 73rd, Prairie and Lakeland Hills. Total Assessable Cost: Total Assessment: $144,470 $144,470/30 lots = $4,820/ea. Scenario 5: Per Feasibility Report, connect to 8" main on Mill Road, 73rd Street, Prairie, Lakeland Hills and extend main on Peltier Lake Drive and Clearwater Drive. Total Assessable Cost: Total Assessment: $227,750 $227,750/45 lots = $5,060/ea. "' . ~ ... .. ... Optional Improvements: 1. Install water maiIi in the street. Reconstruct the street. Estimated Assessment: $ 14,SOO/ea. 2. Install water main in the street. Patch the street Not Recommended. Recommendations: Scenario 3. . Extend water from the plat to Mill Road and along Mill Road to 73'(d street and Prairie Drive. Extend services to 14 homes along this route. This will loop the 3 dead-end lines along Mill Road. · Estimated Assessment to each property: $4,220. · Ifproperties south of Prairie Drive want to connect to the existing water main, assess each $4,220 to do so. · Wait to extend water main on Peltier Lake Drive, Clearwater Drive and Centerville Road until it's time to reconstruct the road. Have an assessment policy in-place for a feasible amount to assess each property for new streets. Do all of Peltier Lake Drive, to CSAH 14, in 3 to 5 years from now. --.,;.... / b. / 2 ~.s 1 r-[ '-.l \ t7t" 1'121 i1~ ~"'n "ul :~,I ? · ,'. ~ · \<~t)~ , ' ... \\ i 2 _'! 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I:' ~ I': I I ~ ;.'. ~ ;::J ~t.ij-I ..:.....:,I;: l!11..~ J! : 1211 \~ I .-:: I, I -.1 . 1:( ~ :~ I .... I!llISTINGCONNECT~ I '-', .-.~::, I, i -r- r ,. , -u , ':",', .., 01i Scenarfo 5 \;~ " -',:-,,::'''' ~~)-- . -- ';'; I ' S 7 ~ 8 \''''.1 ' A ~~. I 'i" \ F :': ~ .14 , ~ 01 - o 11711 ~':. =llIlI~40 11748 I ! , ~' I TO "':,,! .1Mff:: ': I i i _ ~ii=