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Home My WebLink About2015-09-09 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING September 9, 2015 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 9, 2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member Jeff Paar Council Member D. Love ABSENT: None STAFF: City Administrator Mike Ericson City Attorney Kurt Glaser Engineer Mark Statz Finance Director Ellen Paulseth I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATION 1. Mr. Chris DuFresne, Board President, Hugo Good Neighbors Food Shelf - Overview for Centerville City Council Mr. DuFresne introduced himself to Council and gave a brief overview of services offered to those that reside in the 55038 zip code area, mission statement, history, governance structure, statistics of those served over the past year, volunteers, previous housing and new facility, funding and their non-capital funding campaign. Mr. DuFrensne stated the hours of the Food Shelf are Monday, Tuesday & Thrusdays from 4:00 p.m. – 7:00 p.m. and Mayor Wilharber thanked him for the presentation. IV. PUBLIC INPUT 1. None. V. APPROVAL OF AGENDA City of Centerville Council Meeting Minutes September 9, 2015 Mayor Wilharber added the August 26, 2015 City Council Executive Session Meeting Minutes, Pages 5a-5b; Checks #29705-29716 w/Voided Check #29695, and Item #4. Special Event Permit Application ~ On Private Property, 1801 Main Street – CenterMart ~ MS Fundraiser in Parking Lot, September 13, 2015 from 11:00 a.m. – 3:00 p.m. (FD & PD Approved Event) Page 26a Letter Requesting Waiving of Electrical Fees under Consent. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Agenda with the above stated amendments. All in favor. Motion carried. VI. APPROVAL OF MINUTES 1. August 26, 2015 City Council Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to approve the minutes of the August 26, 2015 City Council Meeting as presented. All in favor. Motion carried. 2. August 26, 2015 City Council Work Session Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Love, seconded by Council Member Paar, to approve the minutes of the August 26, 2015 City Council Work Session Meeting as presented. All in favor. Motion carried. 3. August 26, 2015 City Council Closed Executive Session Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the minutes of the August 26, 2015 City Council Closed Executive Session Meeting as presented. All in favor. Motion carried. VII. CONSENT AGENDA 1.City of Centerville August 26, 2015 through September 9, 2015 Claims (Check #29684- 29704) & voided Check #29653 & (Check #29705-29716) & voided Check #29695 2.Centennial Lakes Police Department Claims through August 27, 2015 (Check #10509- 10520) 3.Centennial Fire District Claims through August 26, 2015 (Check #7061-7105) Page 2 of 6 City of Centerville Council Meeting Minutes September 9, 2015 4.Special Event Permit Application ~ On Private Property, 1801 Main Street – CenterMart ~ MS Fundraiser in Parking Lot, September 13, 2015, 11:00 a.m. – 3:00 p.m. (FD & PD Approved Event) 5.Mediation Services for Anoka County – Request for $17 for 2016 Funding 6.Res. #15-028 – Approving the City Acquisition of Two (2) Tax Forfeited Parcels (PIN st #23-31-22-34-0026, Outlot A, Pheasant Marsh 1 Addition & PIN #23-31-22-34-0056, nd Outlot A, Pheasant Marsh 2 Addition) ~ Approximately $302.65, Road Right of Way & $180.63, Municipal Utilities & Access to Ditch Easement Respectively 7.Release Retainage, Final Payment ~ 2014 Royal Meadows Watermain Improvement (Labor) ~ C & L Excavating, Inc. ($5,000) Mayor Wilharber provided Council Members an opportunity to pull items from the Consent Agenda for additional discussion. Council Member Fehrenbacher requested that Item #5 be pulled from the Consent Agenda as a typographical error had been made in the amount ($417) instead of ($17). Motion by Council Member fehrenbacher, seconded by Council Member King, to approve the Consent Agenda Items 1-4 & 5-7 as presented. All in favor. Motion carried. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve Item #5 with the Request being $417 rather than $17 as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Res. #15-029 – Approving Preliminary 2016 Budget and Tax Levy Finance Director Paulseth provided Council with a proposed levy schedule for the upcoming year, debt services schedule, cash balances and capital project fund balances through August, 2015 and debt service forecasts through 2018-2029 respectively. Ms. Paulseth reviewed the documents with Council and answered questions that they had. Discussion ensued regarding final expenses associated with the CSAH21/Centerville Road Project, sewer and water fund balances, interfund loans and payments, park fund balance, park dedication fees and their justification, justification for interfund loans and practice for accrual of interest, anticipated franchise fees and levy increase funding of road project fund, storm water fund, minimal infrastructure needs for sewer and water, Engineer’s proposed street project plan and debt service reduction in 2018. Discussion also ensued in regards to optimal times for bidding street projects and the ability of the City to limit the parameters of the bid depending upon funding needs and availability. Council questioned whether there was a possibility of refinancing any of the debt service funds and Ms. Paulseth stated that not at this time as Northland Securities advises the City as to optimal times for doing so. Finance Director Paulseth stated that she had budgeted $200,000 in the road project fund as directed by Council and reiterated that state aid and fiscal disparity figures have yet to be received from the County. Ms. Paulseth stated that the proposed budget would increase the levy by 7% or approximately $60-$80 per home. Page 3 of 6 City of Centerville Council Meeting Minutes September 9, 2015 Additional discussion took place regarding the withdrawal of the City of Lino Lakes from the Centennial Fire District and its effects on the budget along with increases in crime associated with the Centennial Lakes Police Department budget computation. Council Member Paar stated that once the City approves and certifies to the County the preliminary budget it cannot be increased but could be decreased. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to adopt Res. #15-029 – Approving the Preliminary 2016 Budget and Tax Levy as presented. Council Member King questioned whether the increase would be enough to take care of unforeseen expenditures and discussion ensued regarding franchise fees and resident’s inability to write them off versus property taxes on their Federal taxes. All in favor. Motion carried. IX. NEW BUSINESS 1. Res. #15-0XX – Approving Joint Powers Agreement Between the City of Lino Lakes and Centerville Regarding West Cedar Street Paving Administrator Ericson stated that the item is being brought before Council subsequent to the work being completed, the item was briefly discussed with Council in October, 2014 by the previous City Administrator stating that an agreement would be forthcoming and the completion of the project precipitated the research for the agreement and its approval. Both the Public Works Director Palzer and Engineer Statz felt that $10,000 for the paving of the roadway was a more than fair price due to cleanliness of vehicles, building and vehicle repairs. City Attorney Glaser stated that assessments could be made to benefiting properties after the fact and that the City of Lino Lakes may have a legal recourse against the City for this matter along with an ill working relationship for any future project. Motion by Council Member Fehrenbacher, motion failed due to lack of second. Brief discussion was had regarding the procedures taken by Staff on this matter and the City of Lino Lakes’ responsibility for securing an agreement prior to commencing the project. 2. Res. #15-0XX – Approving Joint Powers Agreements Between the City of Lino Lakes and Centerville Regarding Maintenance of West Cedar Street Motion by Council Member King, seconded by Council Member Love to table Items #1 & #2 until the next regularly scheduled meeting of September 23, 2015. All in favor. Motion carried. Administrator Ericson was directed to provide Council with information regarding agreements st for maintaining joint roadways such as Mound Trail, 21 Avenue and LaMotte Drive/Circle for the next meeting. Page 4 of 6 City of Centerville Council Meeting Minutes September 9, 2015 X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS 1. Administrator Ericson Administrator Ericson stated that utility billing was recently mailed out to residents along with a newly revised City newsletter. Mr. Ericson stated that Staff had completed both of the projects and feels that Council took steps to ensure a better delivered product. 2. Council Attorney Glaser thanked staff for their assistance during his recent illness. Engineer Statz stated that he would a street plan for Council’s next meeting. Council Member King reported on the recent retiring of previous Parks & Recreation Committee Chairperson Branch from being the Fete des Lacs 5K/8K Walk/Run Coordinator and the need for the Committee to consider alternative resources. Council Member King stated that Administrator Ericson had invited Mr. & Mrs. Terry Thompson, owners of Midwest Events, to appear before them and provide a presentation of their services for the run coordination. Council Member King stated that the Committee feels that a new avenue for services may provide alternate revenue sources and larger participation for the event. Council Member Paar reminded the audience that an upcoming Out Run Homelessness 5K & 8K was scheduled for September 19, 2015 at Laurie LaMotte Memorial Park commencing sharply at 8:00 a.m. Council Member Paar stated that there was a $30 registration fee prior to same day registration will all proceeds will go to the No One Left Hungry Foundation. Council Member Paar stated that the same certified courses that were utilized for the Fete des Lacs 5K/8K Walk/Run will be used. Council Member Love stated that the Planning & Zoning Commission discussed the downtown moratorium, the need to hold a public hearing regarding the item, scheduling a public hearing for October 6, 2015 to consider amending Chapter 156, Section 156.166 regarding parking regulations for the industrial or warehousing requirements. Council Member Love also stated that Ruffridge Johnson’s architect had met with Staff recently and has submitted a draft site plan. Administrator Ericson reported that Fire Chief Glen Olson has announced his retirement as of October 1, 2015 and there would be a gathering following the next Council meeting from 6:00 p.m. – 8:00 p.m. at Station 1. Administrator Ericson stated October 1, station 2 Glen Olson and open house 6-8 p.m. 30 years of service after next meeting. Administrator Ericson also reported that he has spoken with representatives from Connexus Energy and Xcel regarding the potential for the City placing franchise fees onto residential billing. Page 5 of 6 City of Centerville Council Meeting Minutes September 9, 2015 Mayor Wilharber questioned the completion of CSAH21/Centerville Road and Engineer Statz stated that most work has been completed and he will be working closely with the County to ascertain final expenditures. Mayor Wilharber suggested that an article regarding nitrates in well water for the next Centerville Bulletin. Mayor Wilharber reviewed upcoming events (MS Fundraiser, Movie in the Park, etc.) with Council and the audience. XII. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to Adjourn the Regularly Scheduled Council Meeting of September 9, 2015 at 8:05 p.m. All in favor. Motion carried. Transcribed by City Staff Member Teresa Bender, City Clerk Page 6 of 6