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HomeMy WebLinkAbout2015-09-23 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING September 23, 2015 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 23, 2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member Jeff Paar Council Member D. Love ABSENT: City Attorney Kurt Glaser STAFF: City Administrator Mike Ericson City Engineer Mark Statz Lead Project Coordinator Greg Burmeister I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATION 1. Parks & Recreation Committee Presentation ~ Past Chairperson/Fete des Lacs 5K/8K Run/Walk Coordinator Mr. Pat Branch a. Res. #15-030 – A Resolution Recognizing Patrick Branch for His Years of Dedicated Public Service on the Centerville Parks & Recreation Committee Mayor Wilharber read the resolution and presented Mr. Branch with it along with a commemorative #1 race bib signed by members of the Parks & Recreation Committee. Mr. Branch stated that he enjoyed his time serving on the Committee and felt that they accomplished many projects through sponsorships, donations and volunteer hours. Mr. Branch listed some of the many projects that were accomplished through the proceeds from the 5K/8K Run/Walks throughout the years (park benches, basketball court, volleyball court, Music in the Park equipment, etc.). Mr. Branch felt that the continued efforts of the Committee would serve the residents and patrons of the community well into the future and thanked Council for its support over the years. 2. Anoka County Commissioner Rhonda Sivarajah & Transportation Division Manager Mr. Doug Fischer ~ CSAH14/Main Street Improvements City of Centerville Council Meeting Minutes September 23, 2015 Mayor Wilharber commended Anoka County and Project Manager Mr. Bruce Luikart for services he provided during the Centerville Road/CSAH21 street reconstruction project. Transportation Division Manager Fischer stated that not only is Mr. Luikart a dedicated employee of the County but he is also a Centerville resident. Commissioner Sivarajah stated that she and the County have always appreciated the partnership that City Staff and the community have had during recently road projects and this fall, they will be working with MNDot to install flashing yellow/red arrows turn arrows at the intersection of th 20 Avenue and Main Street. Commissioner Sivarajah stated that it was anticipated once the wiring, analysis and timing are determined they would be installed weather dependent. Commissioner Sivarajah also stated that the County and MNDot will be correcting the large hump in the east lane (traveling west bound) on the Main Street overpass (I35E) bridge. Commissioner Sivarajah stated that this was not a small project due to the curb, gutter and inside lane obstacles. Mayor Wilharber stated that the Centerville Road reconstruction was a tremendous project with the elimination of ditches and the addition of the trail, new asphalt, drainage and turn lanes. He stated that he is impressed with the amount of individuals utilizing the trail and requested that the County and municipalities work together on mapping trails. Council Member King requested finalizing the cost-share numbers for budgeting purposes associated with the Centerville Road project. 3. Mr. Mike Rogers, Ramsey County Regional Railroad Authority, Rush Line Corridor ~ Update Mr. Rogers introduced himself to Council and gave a brief overview of the Rush Line Corridor Pre-Project Development Study. Mr. Rogers stated that the study area involved 30 miles between the Union Depot in St. Paul and Forest Lake, the results of the study show that the primary need for services is in the southern end of the corridor where housing and job densities were higher along with environmental and cultural impacts being lower in the northern end of the corridor. Mr. Rogers also stated that the Tier 1 results of the study have shown the possibility for light rail transit/diesel multiple unit along the County/Railroad right of way from downtown to White Bear Lake, or Bus Rapid Transit along the County/Railroad right of way from downtown to Forest Lake with the same mode along White Bear Avenue and US Highway 61 from downtown to White Bear Lake, however the I35E corridor will be removed from the list for future studies. Mr. Rogers stated that continued public engagement efforts will take place with additional routes and modes of transportation being analyzed and studied and an anticipated completion date of 2016 with environmental studies in 2017. Mayor Wilharber questioned that with the installation of light rail or bus rapid transit along the County/Rail right of way along Highway 61 whether that would eliminate the current pedestrian trailway. Mr. Rogers stated that it would not and that there was sufficient space to allow the construction and leave the trailway undisturbed. Mayor Wilharber stated that the public’s participation in the meeting that took place in Forest Lake was minimal and transportation was a st huge community asset. Mayor Wilharber also commented that the new park and ride at 21 Page 2 of 8 City of Centerville Council Meeting Minutes September 23, 2015 Avenue is utilized much more than the church’s parking lot. Mr. Rogers stated that studies have shown that ridership has increased and will continue to increase. Additional discussion took place regarding funding, ridership, growth, the potential for future consideration/upgrades, etc. Mr. Rogers stated that additional information may be obtained by contacting himself, through the Rush Line Corridor Web Site or Facebook and any modifications or outcomes from the continued study he would keep the Council informed of. IV. PUBLIC INPUT 1. None. V. APPROVAL OF AGENDA Mayor Wilharber added Item #1., a., Res. #15-030 – A Resolution Recognizing Patrick Branch for His Years of Dedicated Public Service on the Centerville Parks & Recreation Committee Under Appointments/Presentation, Checks #29734-29741, pages 34a-34g under Old Business Item #1., b. and Pages 34h-34j under Old Business Item #1., b. Motion by Council Love, seconded by Council Member Paar to approve the Agenda with the above stated amendments. All in favor. Motion carried. VI. APPROVAL OF MINUTES 1. September 9, 2015 City Council Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Motion by Council Member Fehrenbacher, seconded by Council Member King, to approve the minutes of the September 9, 2015 City Council Meeting as presented. All in favor. Motion carried. VII. CONSENT AGENDA 1.City of Centerville September 10, 2015 through September 23, 2015 Claims (Check #29717-29733) & (Check #29734-2974) 2.Centennial Lakes Police Department Claims through September 10, 2015 (Check #10521-10531) 3.Centennial Fire District Claims through September 4, 2015 (Check #7106-7119) 4.Encroachment Agreement, 1692 Lakeland Circle, ~ Replacement & Enlargement of Existing Shed Within Drainage/Utility Easement 5.Multi-City Residential Recycling Drop-Off Day, October 24, 2015 (8:00 a.m. – Noon), City of Circle Pines Public Works Facility, 760 Civic Heights Drive 6.Centerville Elementary PTA Request for Charitable Gambling Permit (Bingo) & Waiving of Associated Fees, November 13, 2015 (Annual Centerville Family Bingo Night) Page 3 of 8 City of Centerville Council Meeting Minutes September 23, 2015 7.Stantec Proposal for Part 1 Wellhead Protection Plan Amendment ~ Not to Exceed $7,350 8.Successful Performance Review, Lead Project Coordinator Mr. Greg Burmeister Completion of Year 5 Mayor Wilharber provided Council Members an opportunity to pull items from the Consent Agenda for additional discussion. Council Member King requested that Item #7 be removed from the Consent Agenda for additional discussion. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Consent Agenda Items #1-6 & Item #8 as presented. All in favor. Motion carried. Council Member King questioned what factors played a part in determining that the Royal Meadows Development was entirely within the Well Head Protection Area. Engineer Statz stated that the close proximity of the existing wells determines the area along with many other factors. Engineer Statz stated that the Department of Health desires for communities to commence work on their amendments two years prior to when they are due and they are due every 10 years. Council Member King requested that he receive a copy of the City’s current Wellhead Protection Plan. Engineer Statz stated that the new report would include old and new maps if modifications were made and that Council Member King would be provided with a copy. Motion by Council Member Paar, seconded by Council Member Love to approve Consent Agenda Item #7 as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Ms. Diane Hankee, City of Lino Lakes City Engineer – West Cedar Street Agreements a. Res. #15-0XX – Approving the Joint Powers Agreement Between the City of Lino Lakes and Centerville Regarding West Cedar Street Paving b. Res. #15-0XX – Approving Joint Powers Agreements Between the City of Lino Lakes and Centerville Regarding Maintenance of West Cedar Street Administrator Ericson stated that Council tabled the above stated agreements at its last meeting due to lack of history of the project, timing of the work versus the agreement and invited Ms. Hankee to provide the history, timing events and discuss the agreements. Ms. Hankee introduced herself to Council and stated she was not the Engineer that was employed with the City at the time that negotiations took place in late 2014 but she was aware that the previous City Administrator for Centerville and the Lino Lakes Administrator had negotiated a price; however, was unaware of the status of the agreement, thought that it had been approved and proceeded with the work. Ms. Hankee stated that she was excited for the new development further down on W. Cedar Street since asphalting the roadway allowed for reduced maintenance costs, she worked with the Public Works Department regarding construction timelines, driveway aprons, etc. Page 4 of 8 City of Centerville Council Meeting Minutes September 23, 2015 Mayor Wilharber stated that it appears that the between the hiring of the new City Administrator, transferring responsibilities and hiring of a new City Engineer for the City of Lino Lakes the agreements for asphalting and maintaining the roadway were overlooked. Both Council Members Fehrenbacher and King felt that the City of Centerville received no benefit from the project and truly it was the City of Lino Lakes that had received 100% of the benefit from the project due to the new development and road maintenance costs. Discussion ensued regarding timing of the agreement versus the construction of the roadway, lack of Council action prior to construction without an agreement, negotiation by City Staff without Council authorization, 100% benefit to the Northpointe Development and whether there was a benefit to the City of Centerville. Mr. Burmeister stated that the City of Centerville does receive a benefit from the roadway being asphalted, i.e. maintenance vehicles remain in clean condition, less repairs due to dirt roadway, building cleaning costs are decreased and that staff was under the impression that the City had already approved the necessary agreements for the construction. Council Member Love questioned whether the City of Lino Lakes had approved either of the agreements without the City of Centerville’s approval or prior to construction. Ms. Hankee stated no but she had emails that stated that the City of Centerville would entertain the construction, costs negotiated with it and an agreement for maintenance. Council Member Love questioned why the roadway was not paved to its terminus and Ms. Hankee stated that this is a temporary roadway and future development would determine building the roadway to standard th including turn lanes onto 20 Avenue. Ms. Hankee stated that during construction, Centerville Staff required the contractor to pave the three driveway aprons 15’ to 20’ similar to other road projects and standards. Ms. Hankee stated that this increased the City of Centerville’s cost of the project by approximately $8,000; however, due to the confusion with the Joint Powers Agreement they would not be asking for that payment. Mayor Wilharber called for a vote. Council Member King requested clarification of the costs associated with the roadway and aprons provided at the City’s Public Works site. Ms. Hankee clarified $10,000 for the City’s portion of the roadway and $8,000 for the aprons, however they would not be asking for the $8,000. Council Member King also asked what the total costs of the project were for the City of Lino Lakes and Ms. Hankee replied 50% were paid by the developer of the total $125,000. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve Res. #15-0XX – Approving the Joint Powers Agreement Between the City of Lino Lakes and Centerville Regarding West Cedar Street Paving as presented. Council Members Paar and King opposed. Motion carried. b. Res. #15-0XX – Approving Joint Powers Agreements Between the City of Lino Lakes and Centerville Regarding Maintenance of West Cedar Street Page 5 of 8 City of Centerville Council Meeting Minutes September 23, 2015 Discussion ensued regarding if the City of Centerville’s portion of the pavement of the roadway was 10% of the costs then all maintenance should be 10%, lack of street sweeping equipment, maintaining individual ditches, agreement termination date, construction of standard roadway and its shared costs and maintenance. Motion by Council Member King, seconded by Council Member Fehrenbacher to table this agreement to the next meeting to allow staff to revise it. All in favor. Motion carried. Ms. Hankee stated that the Cities of Lino Lakes and Centerville continue to discuss a Joint st Powers Agreement regarding the maintenance of 21 Avenue North. 2. Discussion on Ordering of Feasibility Report for 2016 Thin Mill & Overlay Project Engineer Statz stated that Council desired to obtain quotes for this project prior to final approval of the 2016 Budget due to funding, state aid, franchise fees and levy increase in anticipation of the project. Engineer Statz also stated that when requesting bids from contractors he would allow for project decreases if Council desired to remove roadways. Discussion ensued regarding trail maintenance, City Hall parking lot resurfacing, inter-fund loans and payback schedules, park/trail dedication fees, curb replacement, special assessments, length of time to implement franchise fees, dedication of those fees to roadway Capital Improvement Project and whether contingencies would be built in to the project. Engineer Statz stated that two areas of concern would need curb replacement due to sanitary sewer lines heaving and addressing funding and contingencies built into the estimate for the project. Administrator Ericson stated that Council would need to make a final decision on whether or not to assess franchise fees to Connexus and Xcel Energy customers on behalf of the City, that many municipalities are completing the same processes and that it is a very political issue. Administrator Ericson also stated that Xcel Energy is approximately three months behind in implementing fees and Connexus process is much shorter. Motion by Council Member Fehrenbacher, seconded by Council Member Love to order a Feasibility Report for the 2016 Thin Mill & Overlay Project and approve Stantec’s Proposal for Associated Services in an Amount Not to Exceed $9,000 as presented. All in favor. Motion carried. IX. NEW BUSINESS th 1. Reader Board Request ~ Open House (Ultimate Martial Arts, 6845 – 20 Avenue South, Ste. #160) Administrator Ericson stated that the City recently received a request from a business to promote their open house on the City’s Reader Board. Administrator Ericson stated that past policy has Page 6 of 8 City of Centerville Council Meeting Minutes September 23, 2015 been that the City advertises non-profit events and City events only, but with the request he felt that Council may desire to institute a written policy regarding the item. Lengthy discussion ensued regarding Corner Expresses reader board availability, current use other communities policies and the Planning & Zoning Commission’s review. Motion by Council Member Fehrenbahcer, seconded by Council Member Paar to Deny the Current Request Due to Lack of Policy and Forward to the Planning & Zoning Commission for Review. All in favor. Motion carried. X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS Mayor Wilharber stated that he had received a letter from a resident residing at 7384 Old Mill Road requesting driveway repair, previous road project, special assessments and exposed utilities Discussion ensued regarding previous declined offerings of paving the lower portion of the driveway and previous City favorable court action regarding special assessments and driveway concerns of the owner. Council concurred that Administrator Ericson would continue to work with the property owner, research the item and keep Council abreast of the situation. 1. Administrator Ericson Administrator Ericson stated that he continues to have discussions with Mr. Rich DeFoe and has advised him to contact a broker for the sale of the old Waterworks site. Administrator Ericson stated that he recently met with staff from North Metro TV regarding Centerville marketing and history videos. 2. Council Engineer Statz stated that with the new FEMA map, the City’s floodplain ordinance would need to be updated and the Planning & Zoning Commission would be considering calling a public hearing at its November meeting and then it would be forwarded to Council for consideration in December. Engineer Statz stated that all wetland transactions had been completed for the 2013 Trail project closing it out. Engineer Statz also stated that Anoka County has yet to provide remaining invoices associated with the CSAH21/Centerville Road project but anticipate receiving them prior to Council’s final approval of the 2016 budget. Council Member King stated that a Joint meeting would be held with the North Metro TV Commission and Administrators on October 6, 2015 for discussion of a proposed franchise agreement with CenturyLink. Administrator Ericson will be in attendance along with Council Member King. Page 7 of 8 City of Centerville Council Meeting Minutes September 23, 2015 Council Member Fehrenbacher stated that a Centennial Lakes Police Joint Governing Board meeting has been called for September 28, 2015 at 7:00 p.m. to discuss the vacancy of Captain Nelson. Council Member Paar stated that the Centennial Fire District Fire Steering meeting was scheduled for October 8, 2015. XII. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to Adjourn the Regularly Scheduled Council Meeting of September 23, 2015 at 8:40 p.m. All in favor. Motion carried. Transcribed by City Staff Member Teresa Bender, City Clerk Page 8 of 8