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Home My WebLink About2015-12-02 P & R Packet CITY OF CENTERVILLE PARKS & RECREATION AGENDA Wednesday, December 2, 2015—6:30 p.m. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES IV. CONSIDERATION OF MINUTES 1. Parks & Recreation Committee Minutes of November 4,2015 V. COMMITTEE BUSINESS 1. Purchase of Popcorn Machine 2. 2016 Fete des Lacs Organization Meeting—2016 Event Scheduled for First Weekend of August 3. Purchase Hot Cocoa and Popcorn Mix& Other Supplies 4. Purchase Coffee Urns 5. Sledding Hill Donation Request to Dead Broke Saddle Club VI. UPDATES 1. Council Updates—Council Member Steve King 2. City Owned Property Along Lake VII. OTHER ITEMS 1. None VII. ACTION ITEM(S) REVIEW VIII. ADJOURNMENT *REMINDERS** Planning& Zoning Commission Meeting—January 5, 2016, 6:30 p.m. (Council Chambers) Parks & Recreation Committee Meeting—January 6, 2016, 6:30 p.m. (Council Chambers) City Council Meeting— December 9, 2015, 6:30 p.m. (Council Chambers) City Council Meeting—January 13, 2016, 6:30 p.m. (Council Chambers) Parks & Recreation—January 9, 2016 - Family Skate Night, LaMotte Park (6:30 p.m. —9:00 p.m.) Parks & Recreation—February 6, 2016 - Family Skate Night, LaMotte Park(Hayrides 6:30 p.m. —8:30 p.m., popcorn, hot cocoa and bonfire(6:30 p.m.—9:00 p.m.) CITY OF CENTERVILLE PARKS & RECREATION COMMITTEE MEETING November 4,2015 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on November 4, 2015 at the City Hall location. Present: Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Chris Bettinger L} Committee Member Brian Peterson 0 Committee Member Suzanne Seeley a Absent: Vice Chairperson Kevin Waeghe Committee Member Charles Reinhard Staff Present: Council Liaison, Steve King Public Works Director, Paul Palzer City Administrator, Mike Ericson I. CALL TO ORDER Chairperson Grahek called the November 4, 2015 Meeting of the Parks & Recreation Committee to order at 6:34 p.m. in the Council Chambers at City Hall. Roll Call—see above II. SET AGENDA Motion was made by Committee Member Seeley, seconded by Committee Member Bettinger to amend the agenda by adding#4 "P& R Equipment" to Updates and adding#1 "Kids Hangout" under Other Items. All in favor. Motion carried III. APPEARANCES—NONE IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Bettinger, seconded by Committee Member Amundsen to approve the September 2, 2015 minutes with the following corrections: change spelling of Amundson to Amundsen under II. Set Agenda and V Committee Business #4: also under VI. Updates #3, motion— replace "a" with "2" and add "s" at the end of Maker. All in favor. Motion carried. V. COMMITTEE BUSINESS 1. Short/Long Term Planning(5 year plan for Park Improvement Projects) City of Centerville Parks&Recreation Committee Meeting Minutes November 4,2015 The Committee reviewed and modified this list. They also discussed needing additional storage for the P &R equipment. 2. Playground Areas Replacement of woodchips has been done in Acorn, Eagle and Royal Meadow Parks. Additional crushed rubber replacement to be placed at LaMotte playground area(s). 3. Requests for Donations The Committee would like the city staff to request donations from Dead Broke Saddle Club and the Centennial Youth Hockey Association to be used for these proposed projects i.e. sledding hill, warming house improvements plus others items on the 5 year Park Improvement Projects Plan. Administrator Ericson attended the Chain of Lakers Rotary meeting and they are looking to donate $15 — 20 K towards a community project. 4. 2016 Tour des Hugo/The trail of Two Cities Administrator Ericson will be attending their meeting on November 5, 2015. 5. 2016 Fete des Lac Festival Committee The Committee would like to see this become a weeklong event with active participation between the Main Street businesses, the Lions and the City of Centerville. Committee Members Peterson and Bettinger have volunteered to be the representatives of the P & R Committee. Administrator Ericson recently attended a Lions meeting and networked with them regarding the 2016 Fete des Lacs Sledding Hill Committee members Grahek, Seeley, Amundsen, Administrator Ericson & a Public works employee looked at a sledding hill at Oak Hill Park in the Bald Eagle Industrial Park in Hugo and also evaluated potential size of Centerville sledding hill. Approximately 20' to 30' wide by 10' high, utilizing from 700 to 1500 cubic yards of dirt as it needs to be longer than wider. Depending on size, three trees may need to be removed. Mr. Gerald Rehbein will be asked to provide/donate dirt for the Centerville Sledding Hill. VI. UPDATES 1. Council Updates—Council Member Steve King See next item Page 2 of 4 City of Centerville Parks&Recreation Committee Meeting Minutes November 4,2015 2. Council Resolution#15-034 The City Council adopted Resolution #15-034 supporting the development of the Bunker Chain of Lakes Regional Trail on October 14th. 3. Bald Eagle Water Ski Shows, Inc. A payment in the amount of$2500.00 was received by the Bald Eagle Water Ski Shows, Inc. on October 15th per an agreement regarding Trailside Park abutting the lakeshore. Additional items that were discussed were having the Lions sell food during the water ski shows; adding signs on area roads stating location of water ski shows; add cones on the trails for clarification; check with county and/or state to determine if a grant might be applied for regarding terracing the lakeshore bank. 4. P& R Equipment Committee Member Bettinger will be making the purchase of a commercial popcorn maker, not to exceed $600.00 & the purchase of two 40 cup coffee makers, not to exceed $125.00 for both, for heating water for hot chocolate at various P & R events. Both of these expenditures have been approved as expenses from the P & R budget via prior motions. In addition he will be purchasing popcorn kernels and hot cocoa mix for upcoming P & R events. 5. Hayride The hayride has been confirmed for Saturday, February 6, 2016 from 6:30pm to 8:30pm. VII. OTHER ITEMS 1. Kids Hangout/Hideout It has been noted that there is an area adjacent to a park trail where kids have been seen smoking (& possibly using illegal items as well.) The area is Sorel Street, east of Progress Road to Dupre Road — on south side are bushes. Committee would like to determine if this is privately owned property and perhaps trim back the bushes and clean up the area and possibly install a city owned fence on the property line. The Committee would like Mr. Palzer, and possibility a member of the police department, to obtain this information. VIII. ACTION ITEMS REVIEW— Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the September 2, 2015 meeting will be included with the minutes to be approved. Page 3 of 4 City of Centerville Parks&Recreation Committee Meeting Minutes November 4,2015 Items that have been completed as of November 4, 2015 will be removed: • These include item numbers: 15-00le, 15-015, 15-027,15-029, Items that are to be deleted as of November 4,2015 will be removed: NONE Corrections/Revisions: 14-001: add Chain of Lakes Rotary,M Ericson 15-023: Split into 23a: add: K.Amundsen(Replace Faded Trail Map Sign Next to Maintenance Garage)&23b: Need new replacement sign—P. Palzer 15-030:add: to be purchased by Lions&ad to be placed for 5K fun run 15-031: change: open to ongoing 15-032: add: popcorn between mix and the& 15-033: change: from February to May 15-037: add: Ad in Midwest Race Magazine for 5K Fun Run; M. Ericson; December meeting; Open Items to be added are: 15-038: check with Tom Lee re: audio equipment replacement — what & when to buy; Jon; spring, 2016; Open 15-039: send requests for donations from Dead Broke Saddle Club & Centennial Youth Hockey; staff, ASAP; Open 15-040: contact Gerald Rehbein regarding dirt & machine to move it for the sledding hill, M. Ericson&P. Palzer; ASAP; Open 15-041 secure pallets for bonfires from Tom Lee's work; K. Amundsen; Dec/Jan; open 15-042 need estimate for cost to remove wall on west side of warming house; P. Palzer,ASAP; Open 15-043 send letter to Chain of Lakes Rotary requesting funds for Warming House renovations; M Ericson,ASAP?; Open 15-044 add the following to December agenda: 15-013; 15-028; 15-032; 15-034 -under P&R Equipment& Supplies 15-035—(also add to January agenda) 15-037 through 15-043 Items that are priority items and need to be done ASAP are item numbers: NONE Change dates to Ongoing: NONE IX. ADJOURNMENT Motion was made by Committee Member Bettinaer, seconded by Committee Member Seeley to adiourn the meeting at 8:23 p.m.All in favor. Motion carried. Submitted by: Linda Neudecker, Recorder Page 4 of 4 ACTION ITEMS PARKS RECREATION Assigned # Item Person Date Status Kiosk - Cornerstone Park- Create Inserts for Kevin 12-013a Kiosk-Need to Update &Replace Inserts Waeghe On-Going Open Kiosk @ Cornerstone Park- Remove All Outdated Materials &Replace Seasonal Programs/Events -Need to Update& 12-013b Replace Inserts Kevin Waeghe On-Going Open Plan to Address Signage for Indian Mound- Belongs to Anoka County, is 4,000-5,000 years old (Check w/MN Archeologist Austin Jenkins more info., i.e. tribe) & dollars available from Legacy Funding(Karen Blaska will check on the agreement between S. Seeley/M. 13-028 the County/City) Ericson On-Going Open Plan for Parks Irrigation - See Improvement 13-029 Projects P & R On-Going Open Send request to these organizations for donation of funds (Dead Broke, Centennial Youth Hockey, Centennial Youth Football Boosters, Chain of Lakes Rotary, Shake Your Shamrock/Front Runner& Centerville Lions Club) to be used for future projects - 14-001 send photos of projects M. Ericson On-Going Open K. Amundsen/Sta 14-016 Park Use Application Forms - Uniformity ff On-Going Open Warming House to Rink - Add Additional 15-01g Rubber Mats P. Palzer Winter Open Check w/North Metro TV regarding covering future events such as the 5K& 8K Runs, Music in the Park, etc. - Do a Follow- Up & Send List of P & R Upcoming Events 15-010 to NMTV - Heidi Arnson K. Waeghe On-Going Open 15-013 Purchase of Popcorn Machine C. Bettinger ASAP Open South Side of Rink- Door to Warming 15-022 House Should be Replaced Replace Faded Trail Map Sign Next to Maintenance Garage -Need New 15-023a Replacement Sign K. Amendsen ASAP Open 15-023b Need New Replacement Sign P. Palzer ASAP Open Following November 4, 2015 Meeting Page 1 ACTION ITEMS PARKS RECREATION Replace Burned Out Light in Pavilion in Hidden Springs; Check on Photo Sensor as 15-024 Light is Always On P. Palzer ASAP Open 2016 Fete des Lacs Organizational Mtg. - ASAP affter 2016 Event Scheduled for First Weekend of wrap up 15-028 lAugust M. Ericson session Open Safety Bases - To Be Purchased by CV 15-030 Lions &to be Placed for 5K Fun Run P. Palzer ASAP Open Check w/Hugo For Use of Large Formatting 15-031 Printing Machine M. Ericson ASAP Ongoing Purchase Hot Cocoa and Popcorn Mix & 15-032 Other Supplies C. Bettinger Prior to Jan. Open 15-033 Basketball Court Marking Tape P. Palzer May, 2013 Open 15-034 Purchase Coffee Urn(s) for P &R Events C. Bettinger Prior to Jan. Open Skate Nights/Hayride - Provide P & R Event Ad to School For Publication in Friday Flash on Friday Prior to Christmas Break& Friday 15-035 Prior to January Event ? December Open Hayride-Bunker Stable Confirm February 7 15-036 Event Booking K. Amundsen ASAP Open Ad in Midwest Race Magazine for 5K Fun 15-037 Run M. Ericson December Open Check w/Tom Lee Re: Audio Equip. 15-038 Replacement- What& When to Buy Jon Spring, 2016 Open Send Requests for Donations from Dead Broke Saddle Club & Centennial Youth 15-039 Hockey M. Ericson ASAP Open Contact Gerald Rehbein Re: Dirt& M. Ericson & 15-040 Machine to Move it for the Sledding Hill P. Palzer ASAP Open Secure Pallets for Bonfires from Tom Lee's 15-041 Work K. Amundsen Dec./Jan. Open Need Estimate for Cost of Remove Wall on 15-042 West Side of Warming House P. Palzer ASAP Open Send Letter to Chain of Lakes Rotary Requesting Funds for Warming House 15-043 Renovations M. Ericson ASAP Open Add the Following to December Agenda(15- 013, 15-028, 15-032 & 15-034 Under P & R 15-044 Equipment& Supplies) Staff December Open Add 15-035, 15-037-15-043 to January 15-045 Agenda Staff January Open Following November 4, 2015 Meeting Page 2 PARK IMPROVEMENT PROJECTS 5 YEAR PLAN A B C D E F 1 ESTIMATED 2 TARGET YEAR PROJECT LOCATION FUNDS RESERVED COST COMMENTS 3 4 2016 Irrigation Hidden Spring Park NO 5 2016 Irrigation Acorn Creek Park NO 6 2016 Irrigation Corner Stone Park NO 7 2016 Irrigation McBride Park NO 8 1 2016 Drinking Fountain Acorn Creek Park NO 9,500 9 1 2016 Drinkina Fountain McBride Park NO 10 2016 Sledding Hill Laurie LaMotte Park NO 11 2016 Remodel/replace Warming House NO 12 2016 Upgrade equipment Audio-mixers, s krs NO 13 2016/17 Upgrade a ui ment Audio-other items NO 14 15 16 17 18 19 1 COMPLETED PROJECTS 20 21 22 23 Sept., 2015 Electrical Im rovem Laurie LaMotte Park NO 7-8-15 - on City Council Agenda 24 June, 2015 Prinking Fountain Laurie LaMotte Park NO attached to Warming House 25 June, 2015 1 Basket Ball Court Laurie LaMotte Park YES Hockey Rink 26 July, 2014 Park Benches 2 @ Trailside Park along trail 27 Park Benches 1 @ Eagle Park by Tennis Court 28 Park Benches 1 @ LaMotte Park by Volleyball Court 29 Park Benches 1 @ Lamotte Park by Playground 30Sept., 2013 jVolleyball Court I LaMotte Park 31 as of 11-4-15 PARK IMPROVEMENT PROJECTS 5 YEAR PLAN A B C D E F 32 33 341 Other Sugnestions 7-8-15 mtq 35 36 a. Arborist for City Parks 37 b. Upgrade landscaping c. Shoreline restoration for Hidden 38 Springs Park&Trailside Park d. Professional tree trimming for 39 Hidden Springs & other parks 40 e. Sledding Hill 41 f. Upgrade audio equipment g. Remodel or replace Warming 421 House h. Facelift for Cornerstone 43 (fountain) 44 45 46 47 48 49 50 51 52 53 54 55 as of 11-4-15 a �t e ry vw to 1880-Wain Street, Centen ffe,WN55038 .L,,.,stabfisfw[! 1857 651-429-3232 or 97aX651-429-8629 November 12, 2015 Mr. Mark Larson Dead Broke Saddle Club P.O. Box 441 Hugo, MN 55038 Dear Mr. Larson: As you are aware for the past several years, the Centerville Parks and Recreation Committee has requested funding and your organization's past generosity has been extremely appreciated by both the community and the Committee. In years past, your donations have been instrumental in assisting the City in providing amenities that were out of the City's budgetary reach. (Sand Volleyball Court, Basketball Court, etc.) So again, we look to you to assist in obtaining funding for a sledding hill to be constructed at Laurie LaMotte Memorial Park. It is anticipated that the cost to construct the hill will be in excess of $8,500 with signage, turf establishment and additional associated costs. The Parks & Recreation Committee is requesting a donation of$5,000 to assist us in funding this project with the Committee's reserve funds being applied to the remainder of the costs. Again, thank you for your consideration. Sincerely, c Michael A. Ericson City Administrator Cc: Parks & Recreation Committee at. Ya ,.. .- , .,. �..¢ nav ,r •'°+x%.'a�°'t"'4..ara:�T^afi""'i*°q�y � , `ri1 - S,;y{„'i,k�.ti•. , yf�ir+'^`t 14., 'L egt$ r t� H• . t F° a ,�� s4a. 4�4!r n£nn�-..,, ��a •�i' ... a�..r.wl+n",....� A ,..t ?r'�.�',}�. 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'i a �{°" 4FY { ?-;r•n'""Y,ry Py'° r 6161 4A, .�, i� :�;;�;,�P,', �• r,4a .t. ��,t�: '�:. ,.,: 'a: 'y,,,};�- gyp;^yi. zXt:��;.dc«i,q �.z ^`"<'' ,,t, <ifwa,sy'�'. saa=„ �.i"rY�'e-r' •,�,o "-'�' •�„� '�' ^� - ."��`,•'4�''�y .- ,l.. :"t:,it_ � `;��t,%: f;.'°. �; 'A r.,`�j,',°."'",''>R PIN#23-31-22-22-0002—Owned by the City 11/25/2015 Printable View To print this document please press Print Wedoome to the Web site of Anoka County CQ Ty Minnesota Property Account Summary Current General Information Property ID 23-31-22-22-0002 Situs Address UNASSIGNED SITUS ,CENTERVILLE,MN 55038-0000 Property Description LOT 3 AUDITORS SUBDIVISION NO 48 REV Last Sale Price 7,500.00 Last Sale Date 04/14/2015 Last Sale Document Type QDEE QUIT CLAIM DEED Linked Property Group Position Status Active Abstract/Torrens Abstract Parties Role IName Owner ICITY OF CENTERVILLE Document Recording Process Dates Abstract Documents Have Been Recorded Through 11/18/2015 Abstract Documents Have Been Mailed Through 11/18/2015 Torrens Documents Have Been Recorded Through 11/13/2015 Torrens Documents Have Been Mailed Through 11/13/2015 Active Certificates Of Title Type lCertificate Number Certificate Date No Certificates Found Documents Recorded Within 30 Days Of "Recorded Through"Dates Above Type JAbstract/Torrens lRecorded Number Recorded Date No Documents Found Oroperty Characteristics Lot Size S150*28OL*30*295 * Lot Size:Approximate lot size in feet,clockwise beginning with the direction the lot faces Tax District Information School District Number and Name ICENTENNIAL SCHOOL DISTRICT #12 City Name ICENTERVILLE Watershed IRICE CREEK WATERSHED Property Classification Tax Year Classification 2015 5E-Exempt Properties 2014 5E-Exempt Properties Property Values Tax Year Description Amount 2016 Est Market(MKTTL) 3,200 2016 Market Value Prior to Hstd Excl. (TM VP) 3,200 2016 Est Market Land (MKLND) 3,200 1/2 11/25/2015 2016 Taxable Market(TMTV) 3,200 2015 Market Value Priorto Hstd Excl.(TMVP) 3,200 2015 Est Market(MKTTL) 3,200 2015 Taxable Market(TMTV) 3,200 2014 Taxable Market(TMTV) 3,200 2014 jEst Market(MKTTL) 3,200 2014 Market Value Priorto Hstd Excl.(TMVP) 3,200 Tax Amounts for M1PR Tax Year Description Amount 2015 Total Tax Amounts - Before Payments 0.00 2015 Special Assessments (Included in Total) 0.00 Payment Histo for Past Three Years Date Paid Tax Year Principal Interests,Penalties and Costs Amount Paid No Payment Records Found No Charges are currently due. Developed by Manatron,Inc. @2010 All rights reserved. Version 1.0.5590.10027 212