HomeMy WebLinkAbout2015-12-09 CC Set Agenda w-Handouts CITY OF CENTERVILLE COUNCIL MEETING AGENDA
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Tuesday, December 9, 2015 — Set Agenda =Red
6:30 p.m. or shortly thereafter
OPEN FORUM 6:30 P.M.: An opportunity for members of the public to address the City Council on items not on
the current agenda. Items requiring Council action may be deferred to Staff or Boards and Commissions for research
and future Council Agendas if appropriate. You will be limited to two (2) minutes and we ask that you conduct
yourself in a professional, courteous manner and refrain from the use of profanity. Failure to abide by this policy
may result in the loss of your privilege to speak. Persons wishing to speak will be required to complete a sign-up
sheet and give it to the Mayor or a Staff person prior to 6:15 p.m.
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
II. PLEDGE OF ALLEGIANCE
III. PUBLIC INPUT ON 2016 Budget& Tax Levies (TNT Hearing)
IV. APPOINTMENTS/PRESENTATION
1. Presentation of Century Link Franchise Agreement—Mr. Michael R. Bradley,
Hagen & Gullikson, LLC & Ms. Heidi Arnson,North Metro Cable Commission
(Pages 1-20)
2. Public Hearing on Proposed Improvements—2016 Mill& Overlay Project (Pages
21-33)
V. APPROVAL OF AGENDA
VI. APPROVAL OF MINUTES
1. November 12, 2015 City Council Meeting Minutes (Pages 34-42)
2. November 24, 2015 City Council Meeting Minutes (Pages 43-45)
VII. CONSENT AGENDA
1. City of Centerville November 12,2015 through December 9,2015 Claims
(Check#29841-29861) & (Check #29891-29916) (Pages 46-49) & (Pages 49a-49b)
2. Centennial Fire District Claims through December 2, 2015 (Check#7199-7229)
w/Payroll Check#7195-7198 (Pages 50-51)
3. Centennial Lakes Police Department Claims through November 25,2015 (Check
#10616-10627) (Page 52)
4. Parks & Recreation Committee Recommendation to Purchase Recycled Rubber
Mulch from Playground Equipment—Not to Exceed $1,250 (Pages 53-57)
5. Special Event Permit Application—Outrun Homelessness 51c, 8K& Kids
Run/Walk—October 1, 2016, 6:00 a.m.-10:30 a.m.)LaMotte Park(Waive Fee)
Subject to Anoka County Permit Approval, Centennial Lakes PD & Centennial
FD Approval) (Pages 58-71)
6. Special Event Permit Application—Shake Your Shamrock 51-C, 8K& Kids 1/3 K
Walk/Run—March 12,2016, 7:00 a.m.— 1:00 p.m.,Around the Centerville Lake
Subject to Anoka County Permit Approval, Centennial Lakes PD & Centennial
FD Approval) (Pages 72-82)
7. Special Event Permit Application,Noise Permit(8:00 a.m.—6:00 p.m.), Temp. On
Sale Liquor License (10:00 a.m.—3:00 p.m.) & Raffle Permit (2:30 p.m.)—
Centerville Lions Lynn Johnson Memorial Ice Fishing Contest —February 20,
2016, Centerville Lake (Waive Fees) (Subject to Anoka County Sheriff
Department,MN DNR, Centennial Lakes PD & Centennial FD Approval) (Pages
83-103)
8. Continuation of Recycling Incentive-Authorize Rebate to Residents, Subject to
Anoka County Approval as in Years Past—Staff Determination of Amount
Dependent Upon Outstanding Expenditures
9. City Hall Hours (December 24 & December 31,2015)—Closed %Day Christmas
Eve Day & % Day New Year's Eve Day w/Employee's Use of PTO Time for
Missed Hours (Page 104)
10. Off Sale Liquor& Tobacco License, Turgeon Enterprises, Inc. (dba Mainstreet
Liquor Barrel) (Page 105)
11. Accept& Approve Resignation of Mr. Tom Wood from Planning& Zoning
Commission (Page 106)
12. Approve Hiring Jack Beavens, Andrew Schweitzer & Simon Knockel as Seasonal Ice
Rink Attendants
VIII. OLD BUSINESS
1. Discussion On Listing Prices of City Owned Property (1737 Main Street) &
(1691/1695 Main Street—Lakeview) (Pages 107-121)
2. Discussion & Update on Proposed Franchise Fees (Connexus Energy, CenterPoint
Energy & Xcel Energy—Schedule Work Session to Discuss (Pages 122-131)
**REPLACEMENT PAGES**
3. Centennial School District ISD#12 Centerville Elementary School- Parking Lot
Options (Pages 132)
4. 2016 Mill& Overlay Project—Res. #15—OXX—Receiving Bids, Ordering
Improvement & Scheduling Assessment Hearing(Pages 133-139)
IX. NEW BUSINESS
1. Presentation of 2016 Budget& Tax Levies—Res. #15-OXX—Adopting Budget&
Tax Levies for 2016 (Pages 140-155) **ADD RES.**
2. City Hall Security/Training (Pages 156-157)
3. Approval of City Code, Second Series 74 & Summary(At the End of Packet)
X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS
1. Administrator Ericson
a. Administrator Review (Pages 158-162)
2. Council
XL ADJOURNMENT
*REMINDERS**
Planning&Zoning Commission Meeting—January 5, 2016, 6:30 p.m. (Council Chambers)
Parks &Recreation Committee Meeting—January 6, 2016, 6:30 p.m. (Council Chambers)
City Council Meeting— December 9, 2015, 6:30 p.m. (Council Chambers)
Parks &Recreation—January 9, 2016 - Family Skate Night, LaMotte Park (6:30 p.m. —9:00 p.m.)
Parks & Recreation—February 6, 2016 - Family Skate Night, LaMotte Park(Hayrides 6:30 p.m. — 8:30
p.m., popcorn, hot cocoa and bonfire(6:30 p.m. — 9:00 p.m.)
CITY OF CENTERVILLE 12/09/15 3:33 PM
Check Detail - December 9, 2015 - Update Page 1
Check
Date Check-& Vender Na!+?p Comments Amount
12/4/2015 000819E PSN ACH FEES-MISC.CHARGES $31.82
12/4/2015 000819E PSN ACH FEES-UTILITIES $215.34
12/4/2015 000819E PSN ACH FEES-UTILITIES $215.34
12/4/2015 000819E PSN ACH FEES-PERMITS&FEES $3.50
Check Nbr 000819 PSN $466.00
12/9/2015 029891 ALL COVERED INC. CHECK SERVER&REPLACE ADDONICS DRIVE BAY $22.81
12/9/2015 029891 ALL COVERED INC. CHECK SERVER&REPLACE ADDONICS DRIVE BAY $22.81
12/9/2015 029891 ALL COVERED INC. CHECK SERVER&REPLACE ADDONICS DRIVE BAY $22.82
12/9/2015 029891 ALL COVERED INC. CHECK SERVER&REPLACE ADDONICS DRIVE BAY $22.82
Check Nbr 029891 ALL COVERED INC. $91.26
12/9/2015 029892 ANOKA COUNTY TREASURY JAN. 2016 BROADBAND $37.50
12/9/2015 029892 ANOKA COUNTY TREASURY JAN. 2016 BROADBAND $37.50
12/9/2015 029892 ANOKA COUNTY TREASURY JAN. 2016 BROADBAND $37.50
Check Nbr 029892 ANOKA COUNTY TREASURY $112.50
12/9/2015 029893 BRUDER, DAVE REIMBURSE FOR BUILDNG MATERIES FOR FIRE STATION 3
Check Nbr 029893 BRUDER. DAVE $92.72
12/9/2015 029894 CENTER FRAME&WHEEL ALIGN. REMOVE PIN FROM WING PLOW
Check Nbr 029894 CENTER FRAME&WHEEL ALIGN $270.00
12/9/2015 029895 CENTER POINT ENERGY 2085 W CEDAR ST-SERV THRU 12-30-15 $265.39
12/9/2015 029895 CENTER POINT ENERGY 1785 PELTIER LAKE DR-SERV THRU 12-30-15 $18.00
12/9/2015 029895 CENTER POINT ENERGY 6970 LAMOTTE DR-SERV THRU 12-30-15 $42.17
12/9/2015 029895 CENTER POINT ENERGY 1880 MAIN ST-SERV THRU 12-30-15 $219.95
12/9/2015 029895 CENTER POINT ENERGY 1737 MAIN ST-SERV THRU 12-30-15 $40.34
Check Nbr 029895 CENTER POINT ENERGY $585.85
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA D.SCHMITZ-BOOT ALLOWANCE $161.49
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA BATTERY BACKUP FOR CABLE ROOM $258.10
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA SUPPLIES $13.92
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA POSTAGE-WATER SAMPLES $3.34
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA REPAIRS&MAINT.BOBCAT&2014 CHEV P.U. $518.84
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA MAINT SUPPLIES $40.17
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA OPERATING SUPPLIES $667.00
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA FUEL $84.12
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA MAINT. SUPPLIES $27.87
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA ELECTION OFFICE SUPPLIES $11.99
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA ENDICA POSTAGE $9,95
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA OFFICE SUPPLIES $448.75
12/9/2015 029896 CITY OF CENTERVILLE-MASTERCA FUEL $281.31
Check Nbr 029896 CITY OF CENTERVILLE-MASTERCA $2,526.85
12/9/2015 029897 CROSSTOWN ELECTRIC,LLC. REFUND OVER PD C15-061 - 1684 LAKELAND CIRCLE
Check Nbr 029897 CROSSTOWN ELECTRIC, LLC. $4.00
12/9/2015 029898 EMBEDDED SYSTEMS INC 6 MONTH SIREN MAINTENANCE FEE
Check Nbr 029898 EMBEDDED SYSTEMS INC $527.16
12/9/2015 029899 ERICSON,MIKE MILEAGE&MEAL($10)REIMBURSEMENT
Check Nbr 029899 ERICSON. MIKE $103.50
12/9/2015 029900 HAIDEN, MARK P&Z MEETINGS 11-2-&12-1
Check Nbr 029900 HAIDEN.MARK $40.00
12/9/2015 029901 IDEAL SERVICE.INC. SERVICE ON IRRIGATION WELL
Check Nbr 029901 IDEAL SERVICE.INC. $306.25
12/9/2015 029902 KOSKI,RUSSELL P&Z MEETINGS 11-2-&12-1
Check Nbr 029902 KOSKI. RUSSELL $40.00
12/9/2015 029903 KRIS SWEENEY/PETTY CASH POSTAGE-FORM 3547-RETURNED UT W/UPDATED ADDR $5.99
12/9/2015 029903 KRIS SWEENEY/PETTY CASH POSTAGE-FORM 3547-RETURNED UT W/UPDATED ADDR $5.99
12/9/2015 029903 KRIS SWEENEY/PETTY CASH REFUNDED OVER PYMT ON SURCHARGE- 1ST TEAM $10.00
12/9/2015 029903 KRIS SWEENEY/PETTY CASH CITIES TITLE-OVER PD $0.17
Check Nbr 029903 KRIS SWEENEY/PETTY CASH $22.15
-oar
CITY OF CENTERVILLE
12/09/15 3:33 PM
Check Detail - December 9, 2015 - Update Page 2
Check
_ Date Check# Vender Name Comments Amount
12/9/2015 029904 MCCULLOUGH AND SONS WELL DRILL 1960 N ROBIN LN-WELL SEAL $650.00
12/9/2015 029904 MCCULLOUGH AND SONS WELL DRILL 7187 ROBIN LN W-WELL SEAL $650.00
12/9/2015 029904 MCCULLOUGH AND SONS WELL DRILL 1983 ROBING LN N-WELL SEAL $650.00
Check Nbr 029904 MCCULLOUGH AND SONS WELL DRILL t1 95n nn
12/9/2015 029905 MECHANICAL AIR SYSTEMS 6995 20TH AVE-REFUND DEPOSIT
Check Nbr 029905 MECHANICAL AIR SYSTEMS MOM
12/9/2015 029906 MET.COUNCIL ENV. SERV.(SDS) JAN.2016-WASTEWATER SERVICE
Check Nbr 029906 MET OUhCIL ENV SERV (SDS) t17,101,14
12/9/2015 029907 METRO TESTING MECHANICAL LLC RPZ TEST-2085 CENTERVILLE RD
Check Nbr 029907 METRO TESTING MECHANICAL LLC 9n nn
12/9/2015 029908 MONTAIN, MATTHEW P&Z MEETINGS 11-2-&12-1
Check Nbr 029908 MONTAIN. MATTHEW
12/9/2015 029909 MOSHER,DARRIN P&Z MEETINGS 11-2-&12-1 $4
0.00
Check Nbr 029909 MO HER.DARRIN
12/9/2015 029910 PETERSON,TEDD REIMBURSE-CLOTHING&BOOT ALLOWANCE $40.00
Check Nbr 029910 PETERSON.TEDD
12/9/2015 029911 SECURITY CONTROL SYSTEMS,INC. BASIC MONITORING FEE-12 MONTHS $502.89
Check Nbr 029911 SECURITY CONTROL SYSTEMS INC, $240.00
12/9/2015 029912 SMITH&GLASER, LLC PROSECUTION MATTER-SERV THRU 7-31-15 $3,471.30
12/9/2015 029912 SMITH&GLASER, LLC PROSECUTION MATTERS-SERV THRU 9-30-15 $3,470.05
12/9/2015 029912 SMITH&GLASER,LLC PROSECUTION MATTERS-SERV THRU 8-31-15 $4,415.20
12/9/2015 029912 SMITH&GLASER,LLC CIVIL MATTERS-SERV THRU 9-30-15 $5,886.35
12/9/2015 029912 SMITH&GLASER,LLC KELLY MATTERS-SERV THRU 9-30-15 $163.00
Check Nbr 029912 SMITH&GLASER, LLC
$17,405.90
12/9/2015 029913 SWEENEY, KRIS MILEAGE-POSTOFFICE UT BILLING $3.91
12/9/2015 029913 SWEENEY, KRIS MILEAGE REIMBURSEMENT-BANK DEPOSITS THRU 12-7-15 $30.81
12/9/2015 029913 SWEENEY, KRIS MILEAGE-POSTOFFICE UT BILLING3.91
Check Nbr 029913 SWEENEY. KRIS
12/9/2015 029914 TILLGES ELECTRIC LLC OVER PYMT C15-071(ELECTRIAL PERMIT) 1801 MAIN STREET
Check Nbr 029914 TILLGES ELECTRIC LLC
12/9/2015 029915 TWOHY, NICK $4 00
P&Z MEETINGS 11-2-&12-1
Check Nbr 029915 TWOHY. NICK
12/9/2015 029916 WASTE MANAGEMENT DELINQUENT GARBAGE-2015 PROPERTY TAX $40.00
Check Nbr 029916 WASTE MANAGEMENT
$5,006.28
Total Checks $48,147.08
COUNTY OF ANOKA
CITY OF CENTERVILLE
RES. #15-0
A RESOLUTION ADOPTING BUDGET AND TAX LEVIES FOR 2016
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA
WHEREAS, with the guidance of the Council a proposed budget has been prepared by staff for the year 2016,
and
WHEREAS, a public meeting has been held and the City Council had considered input from the public related
to such budget and the resulting tax levies.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, County of Anoka,
State of Minnesota, that the attached budget for 2016 is hereby adopted.
BE IT FURTHER RESOLVED, that the following sums of money by levied for the current year, collectable
for 2016 upon the taxable property in the City of Centerville for the following purposes:
Total General Fund Levy $1,965,204
Debt Service Levy:
2009A Improvement Bonds $230,000
2011A Improvement Bonds $273,000
2012A Police $ 70,000
2013A Streets $ 18,000
Total Debt Service Levy $591,000
*The above levy includes the amount necessary to cover debt service requirement for 2016
Total All Levies $2,556,204
BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmit a certified copy of this
resolution to the County Auditor of Anoka County, Minnesota along with all required documentation.
PASSED AND ADOPTED by the City of Centerville this 9th day of December, 2015.
Mayor, Tom Wilharber
Attest:
City Clerk, Teresa Bender
tY 'Ah
t e rvi e
-,E,qwbfi..;hed M5,7
Franchise Fee Analysis
December 9, 2015
Pavement Management Plan
➢ Inventory of approximately 20 miles of streets
➢ PASER rating
■ Pavement Surface Evaluation and Rating;
■ Pavement Condition Index.
Pavement Condition Rating Recommended Maintenance
9-10 Do Nothing
7-8 Crack Seal, Seal Coat, Bituminous Patch
5-6 Mill and Qverfay
3-4 Full Depth Reclamation & Paving
1-2 Full Depth Reconstruction
Maintenance and Rehabilitation Costs
Pavement Rehabilitation Option Cost/Lineal Foot
1. Crack- Route/Seal and Sea[Coat $8.00
2. Bituminous Patching $11.00
3a. Overlay (Rural Street) $35.00
3b. Edge Mill and Overlay (Urban Street) $44.00
4. Reclaim and Replace Blturninous $72.00
5. Full Depth Reclamation $320.00
20 miles of new construction today at $320/l.f. _
$33,792,000
Annual Investment Required
Depreciation Period 100 Years
Annwallnvestrnent $1,126,400 $675,$40 $337,920
Current Annual Investment
✓ Typical Annual General Fund Investment $200,000 for seal coat,
crack seal, and mill and overlay projects;
✓ Special Assessments can range 50% - $100% of costs to property
owner for reconstruction.
$200,000 General Fund Levy
$150,,000 Franchise Fees
$350,,000 Annual Maintenance Funding
Financing Mechanisms Available
❖ General Fund Tax Levy ❖ Special Assessments
■ Pros: ■ Pros:
❑ Levied against all classes of ❑ Levied directly against
property; properties that benefit.
❑Tax deductible. ■ COns:
■ Cons: ❑ City policy requires a %
❑ Limited revenue assessment for overlays and
diversification; reconstruct (avg $22,400),
❑ Increased tax rate; and 100% for new roads and
pavement;
❑ Progressive; ❑ Interest rates high;
❑ Large impact on commercial ❑ City v. Property Owner,
properties. difficulty establishing
increase in property value.
Financing
**** Municipal State Aid ❖ Franchise Fees
■ Pros: Pros:
❑ Constitutionally dedicated; ❑ Fee to utility providers for
❑ 100% of costs for state aid use of public right of way;
designated streets is ❑ Diversification of revenue;
reimbursable, regardless if ❑ Flat fee, not progressive;
special assessment revenue ❑ Relatively easy to
is also realized. implement.
■ Cons: Cons:
❑ Funds are necessary for ❑ Viewed as "another tax";
improvements to state aid
❑
designated streets; Coordination with providers;
❑ Only 20% of streets eligible. ❑ Raises utility costs.
Revenue Analysis
• 1400 Residential@ $8/month $ 134,400
• Commercial @ $ 16/month 10,P000
• Total Estimated annual revenue $ 144,,400
• Annual amount per home $ 96
tervi!!e
Revenue Analysis continued . . .
City of Centerville
Analysis of Property Tax Increase Needed to Fund Local Road Improvements
Annual Annual Annual
Current 1%Levy Property 5%Levy Property 10%Levy Property
Levy Increase Tax Increase Increase Tax Increase Increase Tax lncrease
2016 Tax Levy $ 2,556,204 $ 2,581,766 $ 2,684,014 $ 2,811,824
Additional Revenue $ 25,562 $ 127,810 $ 255,620
Local Tax Rate 70.9914% 71.8169% 75.1190% 79.2466%
City Taxes:
$163,111 Home Value $ 1,027 $ 1,039 $ 12 $ 1,087 $ 60 $ 1,146 $ 119
$200,000 Home Value $ 1,312 $ 1,328 $ 16 $ 1,389 $ 77 $ 1,465 $ 153
$300,000 Home Value $ 2,086 $ 2,110 $ 24 $ 2,207 $ 121 $ 2,329 $ 243
Revenue Analysis continued . . .
Projected Assessments for a Street Reconstruction Project (100-foot resident . .
Percent of Project Assessed Amount of Assessment
20% $ 6,400
50% $16,000
70% $22,400
100% $32,000
PUBLIC UTILITY FRANCHISE FEE
What is a franchise fee?
A franchise fee is a charge imposed by the City on utility and cable providers who
operate in the public right-of-way. An agreement with the City allows them to
work in the right-of-way upon payment of established fees. The utility and cable
providers often pass these charges on to the customer.
Who pays the fee in Forest Lake?
If you own a home or business in Forest Lake and receive a gas and/or electric
[FeA e Q(:: ] bill from a utility company, a franchise fee will be included on your monthly
statement beginning in May of 2013 based on the following schedule:
Residential $ 4.00
Small Commercial/Industrial Non-Demand $ 2.50
Small Commercial/Industrial Demand $18.50
Large Commercial/Industrial $75.00
Why was this fee established?
In 2011, the City Council appointed a Streets task force to study the condition of
the City's street inventory and recommend methods of financing street
maintenance and improvements. The task force found that nearly 65% of the
City's streets were in need of improvement, based on a standard ranking system
recognized in the industry. Failing to maintain streets in an appropriate time
frame can result in the need to reconstruct the roads at a much higher cost to the
taxpayers. The task force ultimately recommended the establishment of
franchise fees as a mechanism to finance needed street improvements.
What benefit do I get from paying this fee?
City residents will enjoy a higher level of street maintenance and improvement. If
your street is improved, it is likely that little to none of the cost will be assessed to
your property. The franchise fee will provide approximately $700,000 annually in
revenue, which is specifically dedicated to the local street improvement fund.
The annual revenue is far less than the amount the City would need to maintain
the streets to an acceptable level; however, significant improvement in the overall
condition of local streets should be noticed as this program proceeds.