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HomeMy WebLinkAbout2015-11-12 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING November 12, 2015 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of November 12, 2015 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member Jeff Paar Council Member D. Love ABSENT: None. STAFF: City Administrator Mike Ericson City Attorney Kurt Glaser Public Works Director Paul Palzer I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATION 1. Ms. Julie Jeppson, Development Director, Stepping Stone Emergency Housing Ms. Jeppson introduced herself to Council stating that Stepping Stone Emergency Housing serves Anoka County youth and adults 18 years of age and older in a dormitory-style setting. Stepping Stone is a temporary housing facility that provides basic needs along with mentoring and life skills training to promote self-sufficiency. Ms. Jeppson formally requested funding support from the City. Council addressed Ms. Jeppson with a number of questions. Council stated that the City’s preliminary budget has been set for 2016 and suggested that Stepping Stone approach local representatives regarding alternative funding sources. 2. Mr. Lou Suski, Gaughan Companies & Mr. Dan Huffman, ISD# 12 a. Purchase Offer -1737 Main Street & Abutting Property Administrator Ericson stated that this item would be addressed under New Business. IV. PUBLIC INPUT City of Centerville Council Meeting Minutes November 12, 2015 1. None. V. APPROVAL OF THE AGENDA Mayor Wilharber added pages 1A-1F under VI. Approval of Minutes, added Checks #29832- 29840 w/Voided Check #29826 and 29814, and replacement pages for Item #4 under VII. Consent Agenda Motion by Council Member King, seconded by Council Member Love to approve the Agenda with the above stated amendments. All in favor. Motion carried. VI. APPROVAL OF MINUTES 1. October 28, 2015 City Council Meeting Minutes Mayor Wilharber provided Council Members with an opportunity to amend the presented minutes. Mayor Wilharber noted a typographical error on page 1b, spelling of “certofocate” rather than “certificate”. Motion by Council Member Paar, seconded by Council Member King, to approve the minutes of the October 28, 2015 City Council Meeting with the correction. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville October 28, 2015 through November 12, 2015 Claims (Check #29812-29831) & (Check #29832-29840) w/Voided Check #29826 & 29814) 2. Centennial Fire District Claims through November 2, 2015 (Check #7183-7194) 3. Successful Performance Review, Mr. Tedd Peterson, Public Works Maintenance Technician – (Completion of 16 years) 4. Approve SCADA Remote Dialer Upgrade, Hallfield Controls – replacement pages 5. Parks & Recreation Committee Recommendation to Purchase (2) Coffee Pots and Popcorn Machine 6. Approve Replacement of Outside Lighting @ P.W. Maintenance Facility (LED) Mayor Wilharber requested that Items #4 and #6 be removed for discussion.. Motion by Council Member Love, seconded by Council Member King, to approve the Consent Agenda items 1-3, & 5 as presented. All in favor. Motion carried. Council Member Love questioned the needed cellphone provider associated with the upgraded SCADA Remote Dialer, AT & T versus who the City currently has services through. Public Works Director Palzer stated that there are proprietary issues and the ability to utilize a custom APN application. Public Works Director Palzer stated that the services would be approximately $20 per month which is reasonable. Page 2 of 9 City of Centerville Council Meeting Minutes November 12, 2015 Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the Consent Agenda Item #4. All in favor. Motion carried. Mayor Wilharber questioned funding for the exterior lighting proposal. Administrator Ericson stated that a portion of funding would be from the Public Works Funds and 25% each from Sewer and Water Funds respectfully. Mayor Wilharber stated that the proposal was for exterior LED lighting and motion detection lighting. Public Works Director Palzer explained that all exterior light bulbs replaced this spring have burnt out due to faulty, corroded and leaking fixtures along with employee safety concerns regarding locations of light switches and current all day lighting use throughout the building. Public Works Director Palzer stated that with the motion detection lighting in certain areas of the building, the lights would stay on for approximately 15 minutes following movement being sensed saving the City energy consumption and have an anticipated payback within 2.54 years. Motion by Council Member Fehrenbacher to approve Consent Agenda Item #6 as presented with funding coming from the Public Works Funds and 25% from the Sewer and Water Funds. Discussion ensued regarding the usage of Water and Sewer Funds for a portion of the expenditure. Council Member Fehrenbacher made a friendly amendment to his motion “Contingent upon the Approval of the Finance Director”. This was confirmed by the Finance Director. Seconded by Council Member Love. All in favor. Motion carried. VIII. OLD BUSINESS 1. None. IX. NEW BUSINESS 1. Discussion on Purchase Agreement – 1737 Main Street & Abutting Property (PIN #23-31-22-21-0058 Administrator Ericson discussed with Council that Centennial School District #12 has expressed interest in purchasing the City lots mentioned above, however a purchase offer has yet to be received. Administrator Ericson stated that the City has received condemnation proceedings from the School District for the condemnation of 1709 Main Street and that Mr. Dan Huffman, Executive Director of Business Services Centennial School District had recently met with himself and staff regarding the District’s parking lot design and future growth. Administrator Page 3 of 9 City of Centerville Council Meeting Minutes November 12, 2015 Ericson stated at that same meeting, the City’s Downtown Redevelopment design and requirements were discussed. Consensus of the Council was that 1737 Main Street and the abutting property’s best use would not be a pond or parking facility, does not follow the City’s Downtown Redevelopment Plan and is not in the best interest of the City to be non-property tax generating. Mr. Huffman introduced himself to Council, stated that the School District’s interest is based on long-range facility planning, taking into consideration anticipated student population growth, Rice Creek Watershed District requirements, classroom additions, etc. Mr. Huffman stated that it is the desire of the School District to partner with the City regarding the growth of the existing facility and accommodating/complimenting the City’s Downtown Redevelopment Plans. Council Member Fehrenbacher questioned whether the School District desired to acquire/condemn additional property that the City does not own within the area for utilization of a parking lot. Mr. Huffman stated that the District would not be entering into similar condemnation proceedings unless it was necessary to facilitate their needs. 2. 1709 Main Street – Ind. School Dist. #12 Condemnation Notice Administrator Ericson stated that the City has received a Petition in Condemnation, a Notice of Intent to take title to and possession of the property in accordance with MN State Statute 117.042 for the property located at 1709 Main Street. Administrator Ericson stated that the School District’s desire is to obtain the property to allow for an expansion of the existing parking lot for Centerville Elementary separating parking between staff and parents and providing a safer route for school bus traffic and student safety. Administrator Ericson stated that the City received preliminary plans during their recent meeting with Mr. Huffman on November 10, 2015. Mr. Huffman stated during the early phases of considering school bus traffic and student safety for all five (5) elementary school sites, they considered adding additional parking in the rear of the school. However, this because increasingly cost prohibitive due to monitoring and ensuring safety to those that utilized it. District staff determined that parking should be in the front of the building and the School District purchased the property located at 7124 Centerville Road earlier this year. Mr. Huffman stated that he has been in discussions with the property owner, Mr. Paul Steffel regarding the purchase of his property but negotiations have fallen through and in order to complete their construction plans they have exercised their rights to proceed with eminent domain/condemnation proceedings. Council Member Fehrenbacher questioned the District’s needs versus desires and use of existing property compared to what is stated within the Petition of Condemnation documents. Council Member Fehrenbacher stated that there is ample room in the rear of the building to house a larger parking facility but the District believes it would be cost prohibitive. Mr. Huffman again stated that the Committee determined the optimum location for parking would be street facing. Council Member King questioned appointments to the Committee. Mr. Huffman stated that the Committee is made up of members of the District staff. Page 4 of 9 City of Centerville Council Meeting Minutes November 12, 2015 Mr. Huffman stated that while meeting with City Staff it was discussed that a possible joint meeting with Council and District Staff could be arranged to discuss mutual needs, District facility plans, etc. Attorney Glaser stated that with both entities having common goals and needs, discussions should take place. Council Member Paar questioned the City’s ability to cease the condemnation proceedings of the School District. Attorney Glaser stated that the City could proceed with the same proceedings for the same reasons and compete with the School District for the property. Attorney Glaser explained that Mr. Steffel purchased the property in 2002 when the market was extremely high, now the market is slightly rebounding from being extremely low and Mr. Steffel believes that the value should be much higher than the estimated market value the County has placed on the property. Attorney Glaser stated that with the Condemnation proceedings, fair market value is what the School District will pay for it. Discussion ensued regarding working with the Council and Committee regarding mutual needs, facility plans and etc. going forward and the benefits of working together and scheduling a future meeting. Council Member Love questioned whether the City’s property located at 1737 Main Street and abutting property were included in the current plan for parking requirements and Mr. Huffman stated no. 3. Centerville Elementary Parking Lot Design Council Member King questioned installation of a loop around to the back of the school. Mr. Huffman stated that District Staff looked at many alternatives with the proposed design working best for the needs of the facility, safety of students and staff. Council Member Love questioned with a loop around the back of the school how it would differ from Blue Heron Elementary School. Mr. Huffman explained that at Blue Heron buses drop off/pick up students in the rear with parents utilizing the front parking lot for drop off/pick up of students. The proposed Centerville Elementary design has parents utilizing the front for drop off/pick up of students and buses would utilize the side. Council suggested arranging a meeting with Mr. Huffman and staff regarding the proposed parking lot design and whether Council should table Items #2 and #3. Attorney Glaser questioned whether Mr. Huffman felt that the School Board should suspend the quick take of 1709 Main Street and enter into discussions with the City. Mr. Huffman stated that the item is not on the Board’s agenda for their December meeting but would be willing to request that it be placed on for consideration along with alternative suggestions for plan design. Mayor Wilharber requested that Administrator Ericson extend Council’s desire to meet and discuss parking lot design, plan suggestions, mutual needs and future facility endeavors with the School Board and report back to Council at their next meeting. Discussion ensued regarding the process/procedure to protect the City’s interest in the Condemnation Proceedings. Attorney Glaser stated that the City could take similar action and see what happens, however, there would be associated fees. Page 5 of 9 City of Centerville Council Meeting Minutes November 12, 2015 Attorney Glaser stated that the items were placed on Council agenda to acknowledge receipt of them, obtain Council’s views on the matters and provide Council with an opportunity to render a formal objection. Motion by Council Member Fehrenbacher, seconded by Council Member King to table Items #2 and #3 as presented. All in favor. Motion carried. 4. Planning & Zoning Commission Recommendation to Adopt Chapter 155: Flood Damage Prevention Administrator Ericson stated a public hearing was held at the last Planning and Zoning meeting providing opportunity for the public to provide input on the item. Administrator Ericson also stated that slight modifications were made to the presented Ordinance and Engineer Statz has incorporated them in the provided materials. Administrator Ericson explained that the City must adopt the ordinance to participate in the FEMA Flood Insurance Program. Council Member Love stated that there was no public input at the meeting and Engineer Statz reviewed the Ordinance very well. Motion by Council Member Love, seconded by Council Member Paar, to Adopt Chapter 155: Flood Damage Prevention as presented. All in favor. Motion carried. 5. Planning & Zoning Commission Recommendation to Adopt Chapter 156.166, Second Series Amendment to Parking Requirements for other industrial or warehousing. Administrator Ericson stated a public hearing was held at the last Planning and Zoning meeting providing opportunity for the public to provide input on the item. Administrator Ericson also stated that Mr. Suski was instrumental in researching this item and providing information to staff. Motion by Council Member King, seconded by Council Member Love, to Adopt Chapter 156.166, Second Series Amendment to Parking Requirements for Other Industrial or Warehousing as presented. All in favor. Motion carried. 6. Revised Grading Plan – Pheasant Marsh Third Addition Vacant Lots Administrator Ericson stated that the developer, Ground Development, desires to revise the existing grading plans relating to the remaining vacant lots within the Third Addition. Public Works Director Palzer does not believe that there will be adverse effect with the swale or runoff to abutting properties. Administrator Ericson stated that Engineer Statz had several recommended requirements that should be incorporated into an amendment to their original Developer’s Agreement: Page 6 of 9 City of Centerville Council Meeting Minutes November 12, 2015 1.Revised driveway grades should be shown on all lots. Grades greater than 8% should be avoided, with an absolute maximum of 10%. Lots 1, 6 & 7 of Block 2 to be near this grade. 2.All Emergency Overflow (EOF) locations should be verified in the field and if not graded properly, shall be corrected. A “record plan” of these lots should be provided to the city. 3.Lots 7 – 10 of Block 2 already have limited back yard space. Raising the grades here only make that worse. Lots 9 and 10 are only being raised a small amount, so it may still be acceptable, but if it can be avoided, it should. 4.The developer shall provide evidence that they have secured a maintenance contract for mowing, weed control, snow removal and the like on all vacant lots and their adjoining boulevards. Public Works Director Palzer stated that the City still has a letter of credit with Ground Development and felt that the adjustments were acceptable. Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to Approve the Revised Grading Plan – Pheasant Marsh Third Addition Vacant Lots with the Engineer’s Requirements Being Incorporated into an Amendment to Their Original Developer’s Agreement per Legal Counsel as presented. All in favor. Motion carried. 7. 2016 Liquor & Tobacco Renewal Licensing (Subject to Successful Review & Background Checks by Police Department & All Delinquent Property Taxes and Municipal Utilities Being Paid) a. CenterMart – Tobacco b. Corner Express/Circle K – Tobacco c. Kelly’s Korner – On Sale, Off Sale & Sunday Liquor d. Wiseguys Pizza – On Sale & Sunday Liquor e. Main Street Liquor Barrel – Off Sale Liquor & Tobacco f. Platinum Liquor – Off Sale Liquor & Tobacco g. Southern Rail – On Sale, Off Sale, & Sunday Liquor Motion by Council Member Fehrenbacher, seconded by Council Member King, to Approve the Above Stated Licenses Subject to Successful Review & Background Checks by Police Department & All Delinquent Property Taxes and Municipal Utilities Being Paid as presented. All in favor. Motion carried. X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS Administrator Ericson stated that he attend the TEDX Talk in Fridley which featured Anoka County Historical Society’s Executive Director Rebecca Ebnet-Mavencamp. He stated that this is a program of local, self-organized events that bring people together to share ideas. Council Member Fehrenbacher reported that the Police Governing Board officially swore in Pat Aldrich and Russ Blanc as Lieutenants, current funding for 2016 included the purchase of two (2) patrol vehicles, however only one (1) will be purchased due to maintenance cost Page 7 of 9 City of Centerville Council Meeting Minutes November 12, 2015 determination versus replacement. Council Member Fehrenbacher stated that funds will remain in reserve for a future purchase if needs determine. Council Member Fehrenbacher stated that it is anticipated that the Centennial Lakes Police Department’s 2015 will be under the approved amount. Council Member Love reported that the Planning & Zoning Commission held that two (2) public hearings that were previously discussed. Mayor Wilharber stated that a necessity has arisen to have a second Council meeting in November and it has been scheduled for Tuesday, November 24 at 6:30 p.m. Mayor Wilharber reviewed Engineer Mark Statz email stating that there would be a bid opening held at City Hall in Council Chambers on December 2, 2015 at 10:00 a.m. for the 2016 Thin Mill & Overlay Project. Mayor Wilharber convened the regularly scheduled Council Meeting at 8:25 p.m. to the scheduled Closed Executive Session. CLOSED EXECUTIVE SESSION – (PENDING LITIGATION) I. CALL TO ORDER Motion by Council Member Fehrenbacher, seconded by Council Member King to open the scheduled Closed Executive Session at 8:26 p.m. All in favor. Motion carried. II. DISCUSSION ITEMS 1. 7258 Mill Road – Kelly Property Confidential discussion took place. 2. Ruffridge/Johnson Purchase Agreement – 2065 Commerce Drive Confidential discussion took place. III. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member Paar to Adjourn the Schedule Closed Executive Session at 9:00 p.m. and Reconvene the Regularly Scheduled Council Meeting. All in favor. Motion carried. Page 8 of 9 City of Centerville Council Meeting Minutes November 12, 2015 XI. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to Adjourn the Regularly Scheduled Council meeting of November 12, 2015 at 9:01 p.m. All in favor. Motion carried. Transcribed by Staff Member Kris Sweeney, Sr. Account Clerk Page 9 of 9