Loading...
HomeMy WebLinkAbout2016-02-10 CC Packet teryilfe CITY OF CENTERVILLE COUNCIL MEETING & CLOSED EXECUTIVE SESSION AGENDA Wednesday, February 10, 2016 6:00 p.m. or shortly thereafter INTERVIEW W/APPLICANTS FOR PLANNING& ZONING COMMISSION —Mr. Pete Johnson (6:00 p.m.) (Page 1) —Mr. Charles Reinhardt (6:15 p.m.) (Page 2) COUNCIL MEETING L CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. PUBLIC INPUT/HEARING 1. None. IV. APPOINTMENTS/PRESENTATION 1. None. APPROVAL OF AGENDA VI. APPROVAL OF MINUTES 1. January 27, 2016 City Council Meeting Minutes (Pages 3-8) VII. CONSENT AGENDA 1. City of Centerville January 14,2016 through January 27, 2016 Claims (Check #30005-30025)W/Voided Check#30026) (Pages 9-10) 2. Centennial Lakes Police Claims through January 14,2016 (Check#10703-10721) (Page 11) 3. Centennial Fire District Claims through February 1,2016 (Check#7264-7308) Payroll Checks (7265-7273)W/Voided Check#7178,7283 & 7296) (Pages 12-15) 4. Wahoo Adventures Contract–Fete des Lacs 5K/8K Run Walk/Race Coordinator Agreement(Pages 16-17) 5. League of MN Cities Ins.Trust–Liability Coverage–Waiver Form (Tort Liability) (Page 18) 6. 2016 Agreement for Residential Recycling Program(Anoka County) (Pages 19-27) VIII. OLD BUSINESS 1. Ordinance#75, Second Series–Franchise Agreement–Xcel Energy–Gas (Pages 28-29) 2. Ordinance#76, Second Series–Franchise Fee–Xcel Energy- Gas IX. NEW BUSINESS 1. 1737 Main Street—Purchase Offer (Kingdom Baking) (Pages 30-31) 2. Anoka County Radio Club (Pages 32-41) 3. Consider Appointment of Mr. Pete Johnson & Mr. Charles Reinhardt to the Planning& Zoning Commission 4. Discussion on Joint Goalsetting Session (Council/P& R/P & Z) (Pages 42-70) X. COUNCIL &ADMINISTRATION ANNOUNCEMENTS 1. Administrator Ericson a. P & R Agenda (Page 71) b. 2016 Fete des Lacs Festival Committee (Page 72-73) XI. CLOSED EXECUTIVE SESSION (Unless Otherwise Noted) 1. Administrator Ericson Annual Performance Review XII. ADJOURNMENT *REMINDERS** Planning& Zoning Commission Meeting—March 1, 2016, 6:30 p.m. (Council Chambers) Parks &Recreation Committee Meeting—March 2, 2016, 6:30 p.m. (Council Chambers) City Council Meeting—February 24, 2016, 6:30 p.m. (Council Chainbers) City Council Meeting—March 9, 2016, 6:30 p.m. (Council Chambers) Parks &Recreation—February 6, 2016 - Family Skate Night, LaMotte Park(Hayrides 6:30 p.m. —8:30 p.m., popcorn, hot cocoa and bonfire(6:30 p.m. —9:00 p.m.) Centerville Lions Ice Fishing Contest—February 20, 2016, Centerville Lake, Anoka County Boat Launch, 11:00 a.m.—2:00 p.m. (Weather Dependent) "CANCELLED" Shake Your Shamrock 5K, 8K& Kid's 1/3K Walk/Runs—March 12, 2016, Kelly's Korner, 7:00 a.m. — 1:00 P.M. Fete des Lacs—August 5, 6 & &, 2016 Out Run Homelessness 5K, 8K&Kids Run/Walk—October 1, 2016, LaMotte Park, 7:00 a.m. —9:30 a.m. CITY OF CENTERVILLE &we APPLICATION FOR APPOINTMENT Committee or Commission applying for: Planning and Zoning NAME: Peter J. Johnson STREET ADDRESS: 6991 Meadow Circle Centerville 55038 CITY: , MN ZIP CODE: HOME TELEPHONE: 651-493-8490 WORK TELEPHONE: 651-587-2270 FAX: EMAIL ADDRESS: petej ohnson5150@comcast.nc Number of years a Centerville Resident?: 8 Are you presently serving on a Centerville Committee or Commission?: No Which One?: Term?: Have you served on a Centerville Committee or Commission in the past?: No Which One?: Term?: Which One?: Term?: What do you have to offer the City of Centerville as a Committee or Commission member?: My family has lived in Centerville for over eight years, we have enjoyed raising our four children here in Centerville. I have a passion for our city and would like to be involved by contributing to its future in a meaningful way. I believe the experiences and passion I would bring to this position would benefit the P&Z Commission and the Cit Experience or Education that would enhance your effectiveness as a Committee or Commission member?: I have several years of successful experience working in commit( setting,most recently as church Council member, Council Vice-President,and Council President at St. Stephen's church in WBL. As an EMT instructor, I spend many hours every month providing EMT instruction in a large group setting. I am also a member of C D4W1r "yvb. P&W Pete Johnson°"`p.2jnE°"'�°"�jQ"-ba Ln USN( January 26,2016 .�..i=o.�aa.,.a,s,so®��re1�=�5 Signature: Dal.2018 0125 15 53 37-06W' Date: Return to: City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 1 �rr; rIi CITY OF CENTERVILLE APPLICATION FOR APPOINTMENT P) I 1 Committee or Commission applying for: 1 h iA, R0 NAME: CIAV'lle S � hOt/'pL STREET ADDRESS: / 7 3 vi C CITY: C vv i I I It ,MN ZIP CODE: U HOME TELEPHONE: �r �`�� ' 7�4ORK TELEPHONE: Y / 6 FAX: A" EMAIL ADDRESS: r t/,D iM►� ISD rnR f rC or+ti Number of years a Centerville Resident?: Are you presently serving on a Centerville Committee or Commission?: 0' K " pec r 5 Which One?: Po, r K �L c Term?: Have you served on a Centerville Committee or Commission in the past?: Which One?: Term?: Which One?: Term?: What do you have to offer the Ci of Centerville as a Committee or Commission member?: jk ve A-er-e 15, M Sc I-F' L..c ' k� 'ke- 4 h�ar o �n a ;Kts e ' Experience or Education that would enhance your effectiveness as a Committee or Commission member?: -ke-al %4) to'w Cje a VLA t4 e-4? 0 rv- e- rrio-� l o-f 46 I- Iwle .5 ,9 k'L " �r i►'n t -�U f� S �G`Y"CII'L lJ n- h�a�t r' Signature: Date: Return to: City Administrator City of Centerville 1880 Main Street Centerville, MN 55038 2 CITY OF CENTERVILLE CITY COUNCIL MEETING January 27,2016 6:30 p.m. Pursuant to due call and notice thereof,the City of Centerville held their regularly scheduled meeting of January 27, 2016 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Steve King Council Member D. Love Council Member Jeff Paar Not A ABSENT: Council Member Ben Fehrenbacher STAFF: City Administrator Mike Ericson City Attorney Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:31 p.m. II. PLEDGE OF ALLEGIANCE III. PUBLIC HEARING I. Mayor Wilharber recognized the recent passing of Mr. Desmond England who served the community for nine years on the Centennial Fire Department and 23 years on the Centerville Fire Department until his retirement. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims through January 27, 2016 (Check #29999-30004) & Voided Check #29983 under Consent Agenda. Mayor Wilharber stated that summaries to the ordinances for Franchise and Fees were before Council Member and requested that the previously approved Charitable Gambling Permit associated with the Centerville Lions Lynn Johnson Memorial Ice Fishing Contest scheduled for February 20, 2016 be amended to April 23, 2016, Cadillac Dinner due to the cancellation of the fishing contest be placed under New Business. Motion by Council Member Paar, seconded by Council Member Love to approve the Agenda as presented. All in favor. Motion carried. 3 City of Centerville Council Meeting Minutes January 27,2016 VI. APPROVAL OF MINUTES 1. January 13,2016 City Council Meeting Minutes Council Member Love noted the comments on Page 2 of 12 and thought they were made by the City Engineer Motion by Council Member Love, seconded by Council Member King to approve the January 13, 20156 City Council Meeting Minutes with the above stated amendment. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville January 14,2016 through January 27,2016 Claims (Check#29917-29970) W/Void Check 29946 & (Check#29999-30004)W/Void Check#29983 2. Centennial Lakes Police Claims through January 14,2016 (Check#10668-10702) w/Voided Check#10667 Motion by Council Member King, seconded by Council Member Paar to approve the Consent Agenda as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Ordinance#75, Second Series—Franchise Agreement—Xcel Energy—Gas Both Mayor Wilharber and City Administrator Ericson thanked all involved in negotiating agreements with the utility companies stating that they are very complex. City Administrator Ericson acknowledged Collette Jurek from Xcel Energy for her involvement and participation in this evenings meeting. Attorney Glaser stated that all agreements and summary publications have been provided to Council for their review. Attorney Glaser explained that the summaries allow for printing a short description of the Ordinances which is much more cost effective that the complete documents. Attorney Glaser also explained that the agreements establish a relationship with the utility companies and franchise agreements to collect fees on behalf of the City allowing for a dedicated revenue stream for maintenance/projects. Attorney Glaser stated that each company is unique, however, the concept is the same. Attorney Glaser stated that the City is giving utility companies (Xcel, CenterPoint and Connexus) 20 year agreements to operate and maintain electric and/or gas utilities within Centerville. Attorney Glaser explained that the City has the right to manage right-of-ways allowing for proper notice of work to be completed or repairs, work with engineering regarding projects, moving utilities, work collaboratively and responsibly with each other and govern the relationship and coordination of work. Attorney Glaser also stated that the fee agreement sets fees, dedication to a public improvement and provides for Page 2 of 6 4 City of Centerville Council Meeting Minutes January 27,2016 different classes of customers (residential/commercial). Attorney Glaser explained that residential customers would be charged a $4 fee per month and commercial customers would be charged an $8 fee per month depending on meters and usage. Attorney Glaser reviewed with Council that the City retains the ability to annually and collaboratively work with the utility companies if Council were to decide in the future that these fees are not enough or extremely high. Council Member King stated that he does not understand the franchise agreements, fees, and rate structure/billing. Attorney Glaser state that the utility companies will be completing informational marketing pieces stating that the fee that they are charging has been requested and approved by the City for dedicated public improvements (Street Use/Revitalization Fund). Attorney Glaser stated that the City is transparent and desires for residents to know of their choice. Council Member Paar questioned whether the City could rescind the fees in the future. Attorney Glaser stated at any point but no more than once a year. Mayor Wilharber stated that if another Council desired they could remove the fees altogether. Mayor Wilharber noted that churches and schools do not pay property taxes but have been utilizing public safety services, roadways and services provided by the City and County without contributing in costs associated with them. Mayor Wilharber stated that this is one way of having an equal playing field with these entities. Council Member Love questioned whether the City included them when involving their benefiting property in the Mill & Overlay maintenance program. Mayor Wilharber commented no and cemeteries cannot be specially assessed. Attorney Glaser stated that the City does have the ability to request that these entities pay but more times than not, they do not have the capability to pay. Council Member King stated that he would prefer to increase the tax levy to fund road maintenance/project so that residents may deduct it on their taxes rather than an additional tax/fee on their monthly utility bills. Mayor Wilharber explained that for County road projects, residents do not pay, however, in this case he would be funding all road maintenance for municipal projects. Discussion ensued regarding increasing property taxes versus resident's ability to write it off through their property taxes. Attorney Glaser stated that a homeowner, if they operate a business out of the home, can write off a percentage of the use of the home but most residents do not operate a business out of their home. Attorney Glaser also reminded Council that the fee agreements can be revisited annually and adjusted if desired. Attorney Glaser stated that the Council could consider as a group if desired. Motion by Council Member Paar,seconded by Council Member Love to Adopt Items 1 —8: Ordinance #75, Second Series — Franchise Agreement — Xcel Energy — Gas; Ordinance #76, Second Series — Franchise Fee — Xcel Energy — Gas, Ordinance #77, Second Series — Franchise Agreement — Connexus Energy — Electricity; Ordinance #78, Second Series — Franchise Fee— Connexus Energy— Electricity; Ordinance #79, Second Series— Franchise Ordinance - CenterPoint Energy— Gas; Ordinance #80, Second Series — Franchise Fee— Page 3 of 6 5 City of Centerville Council Meeting Minutes January 27,2016 CenterPoint Energy — Gas, Ordinance #81, Second Series — Franchise Ordinance — Xcel Energy — Electricity and Ordinance #81, Second Series — Franchise Fee — Xcel Energy - Electricity as presented. Discussion ensued, Council Member Love stated that he tends to agree with Council Member King in that the City should increase the tax levy for these project but also understands the needed funding and does not feel delaying the passage of the ordinances are in the best interest of the City or its residents. Council Member King again stated his argument for monthly franchise fees versus a resident's ability to deduct the amount their property taxes. All in favor. Motion carried. Motion by Council Member Paar, seconded by Council Member Love to Adopt Items #1- 8a: Res. #16-006-Res. #16-009 (Ordinance #75, 76, 77, 78, 79, 80, 81, & 81, Second Series Summaries as presented. Discussion ensued, Council Member King questioned whether the newspaper would be writing an article regarding Council's actions this evening. Reporter Loretta Harding stated that if there was available room it would be included in the next publication. All in favor. Motion carried. 9. Centennial School District#12/Centerville Elementary School Parking Lot Administrator Ericson stated that he was informed by Superintendent Dietz who noted that the School District will proceed with the acquisition of 1709 Main Street through the eminent domain state statute. Administrator Ericson stated that the District understood community usage of the parking lot and was willing to continue those discussions in the future. 10. Res. #16-OXX—Fee Schedule 2016 (Should have been Ord. #83, Second Series) Attorney Glaser stated that action was taken on this item at the last meeting where it should have been an Ordinance rather than a Resolution. Motion by Council Member Love, seconded by Council Member Paar to Adopt Ord. #83, Second Series 2016 Fee Schedule as presented. All in favor. Motion carried. IX. NEW BUSINESS 1. Centerville Lions Request for Charitable Gambling Permit (Raffle) from February 20, 2016 (Annual Lynn Johnson Memorial Ice Fishing Contest — Cancelled) be Reassigned for April 23, 2016 (Cadillac Dinner) Motion by Council Member Paar, seconded by Council Member Love to Amend the date of the Centerville Lions Charitable Gambling Permit (Raffle) from February Page 4 of 6 6 City of Centerville Council Meeting Minutes January 27,2016 20, 2016 (Annual Lynn Johnson Memorial Ice Fishing Contest) to April 23, 2016 (Annual Cadillac Dinner). All in favor. Motion carried. Council Member King questioned where the event was to be held and Mayor Wilharber stated at St. Genevieve Community Parish Center. X. COUNCIL &ADMINISTRATION ANNOUNCEMENT 1. Administrator Ericson a. Security Training Administrator Ericson stated that the Fete des Lacs Festival Committee has met three (3) times and has established great partnerships with the Centerville Lions, two (2) members of Council that plan the Fete des Lacs parade, members of the business community, two (2) members of Parks & Recreation Committee and City Staff. Administrator Ericson stated that the Parks and Recreation Committee has forwarded a recommendation to Council for hiring a Race Coordinator for the 5K/8K Walk/Runs with Council approving his negotiation for a contract with Wahoo Adventures Ms. Kerri Kolstad. Council Member King stated that North Metro would be researching equipment purchases and funding/bonding for equipment replacement with high definition capability and bringing their recommendations to the member cities for consideration in the near future. Council Member Paar stated that the last meeting of the Centennial Fire District Steering Committee with the inclusion of the City of Lino Lakes is tomorrow evening on January 28, 2016. They would be finalizing financial obligations. Council Member Paar also reported that Staff has done a wonderful job putting together a Committee for the planning of Fete des Lacs. He also commented that the Centerville Lions President Ms. Nancy Johnson and many others has been working hard to make this a successful celebration. Mayor Wilharber stated that the City of Lino Lakes officially on January 30, 2016 at 0000 hours will be operating their own Fire Department. Mayor Wilharber stated that the next Centennial Lakes Police Governing Board meeting would be taking place on February 8, 2016 at the Centennial Lakes Police Department, 54 North, Circle Pines at 7:00 p.m. Mayor Wilharber stated that Sergeant Bill Jacobson from the Centennial Lakes Police Department would be providing Council with City Hall security training prior to the completion of the Regularly Scheduled Mayor Wilharber stated that Sergeant Bill Jacobson, Centennial Lakes Police Department, will be conducting City Hall security training with Council and Staff at 7:13 p.m. Page 5 of 6 7 City of Centerville Council Meeting Minutes January 27,2016 XII. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member King, to Adiourn the Council meeting of January 27,2016 at 7:48 p.m. All in favor. Motion carried. Transcribed by Staff Member Teresa Bender, City Clerk Page 6 of 6 8 CITY OF CENTERVILLE 02/04/16 2:00 PM Page 1 Check Detail - February 10, 2016 Check Date Check# Vender Name Comments Amount 1/5/2016 000841E MINNESOTA DEPT OF REVENUE UTILITY BILLING SALES TAX Check Nbr 000841 MINNESOTA DEPT OF REVENUE $518.00 1/29/2016 000842E MN DNR WATERS 2015 DNR WATER REPORT Check Nbr 000842 MN DNR WATERS $762.53 1/29/2016 000843E CENTRAL BANK PAPER BANK STATEMENT FEE Check Nbr 000843 CENTRAL BANK $5.00 1/31/2015 000845E CENTRAL BANK BANK CHG FOR PAPER STATEMENT FOR CREDIT CARD ACCT Check Nbr 000845 CENTRAL BANK $5.00 1/28/2016 030005 NATIONWIDE RETIREMENT SOLUTION DEF.COMP W/H -PAY PERIOD 2 Check Nbr 030005 N 1 ONWIDE RETIREMENT SOLUTION $100.28 1/28/2016 030006 VANTAGEPOINTTRANSFER AGENT DEF. COMP W/H-PAY PERIOD 2 Check Nbr 030006 VANTAGEPOINTTRANSFER AGENT $350.00 2/10/2016 030007 AID ELECTRIC CORPORATION REPLACE WALL PACK FIXTURES-PUBLIC WORKS $6,150.00 2/10/2016 030007 AID ELECTRIC CORPORATION ADD LIGHT AT PAVILION-LAMOTTE PARK $631.93 Check Nbr 030007 AID ELECTRIC CORPORATION $6.781.93 2/10/2016 030008 ANOKA COUNTY TREASURY MARCH 2016 BROADBAND $37.50 2/10/2016 030008 ANOKA COUNTY TREASURY MARCH 2016 BROADBAND $37.50 2/10/2016 030008 ANOKA COUNTY TREASURY MARCH 2016 BROADBAND3$ 7.50 Check Nbr 030008 ANOKA COUNTY TREASURY $112.50 2/10/2016 030009 AVENET, LLC GOV OFFICE ANNUAL SERVICE PACK THRU 1-31-17(WEBSITE) $300.00 2/10/2016 030009 AVENET, LLC GOV OFFICE ANNUAL SERVICE PACK THRU 1-31-17(WEBSITE) $300.00 Check Nbr 030009 AVENET LLC $600.00 2/10/2016 030010 BANYON DATA SYSTEMS INC UTILITY BILLING SUPPORT $397.50 2/10/2016 030010 BANYON DATA SYSTEMS INC UTILITY BILLING SUPPORT $397.50 r 030010 BANYON DATA SYSTEMS INC $795.00 2/10/2016 030011 BETTINGER,CHRISTOPHER REIMBURSE FOR POPCORN KIT,COCOA MIX,COFFEE Check Nbr 030011 BETTINGER.CHRISTOPHER $80.50 2/10/2016 030012 BLAINE LOCK&SAFE INC. FIRE STATION 3-DEADBOLT/KEY/LABOR Check Nbr 030012 BLAINE LOCK&SAFE INC $108.94 2/10/2016 030013 CENTENNIAL LAKES POLICE DEPT POLICE SERVICES-FEBRUARY 2016 Check Nbr 030013 CENTENNIAL LAKES POLICE DEPT $67.839.25 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA FUEL $406.44 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA OPERATING SUPPLIES $575.50 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA OFFICE SUPPLIES(P.W.) $36.09 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA FUEL $153.88 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA K.SWEENEY MCFOA CONFERENCE-MARCH 2016 $220.00 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA OFFICE SUPPLIES $234.02 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA ON LINE POSTAGE&PRE-STAMPED ENVELOPES $593.60 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA POSTAGE FOR WATER SAMPLES $3.34 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA M. ERICSON CONFERENCES(4) $302.00 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA MN RURAL WATER-CONFERENCE $225.00 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA 2016 ANNUAL EROISION CONTROL-STORMWATER $180.00 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA SUPPLIES $165.97 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA REPAIRS&MAINT.ON BOBCAT, 1TON CHEV&2001 STERLING $412.29 2/10/2016 030014 CITY OF CENTERVILLE-MASTERCA SUPPLIES $165_98 Check Nbr 030014 CITY OF CENTERVILLE-MASTERCA $3.674.11 2/10/2016 030015 CITY OF CIRCLE PINES FEB. 2016 POLICE BLDG PAYMENT $394.38 2/10/2016 030015 CITY OF CIRCLE PINES FEB. 2016 POLICE BLDG PAYMENT $5,416.67 Check Nbr 030015 CITY OF CIRCLE PINES $5.811.05 2/10/2016 030016 CONNEXUS ENERGY 7087 20TH AVE S-WATER TOWER-SERV THRU 1-19-16 $49.83 2/10/2016 030016 CONNEXUS ENERGY 2085 W CEDAR ST-SERV THRU 1-18-16 $353.59 2/10/2016 030016 CONNEXUS ENERGY 6800-20TH-RADIO FOR SCADA-SERV THRU 1-20-16 $18.96 2/10/2016 030016 CONNEXUS ENERGY 6800-20TH-RADIO FOR SCADA-SERV THRU 1-20-16 $18.95 2/10/2016 030016 CONNEXUS ENERGY STREET LIGHTS-SERV THRU 1-21-16 $76.20 2/10/2016 030016 CONNEXUS ENERGY STREET LIGHTS-SERV THRU 1-21-16 $108.46 2/10/2016 030016 CONNEXUS ENERGY 710020TH AVE N-TRFSG-SERV THRU 1-21-16 $77.80 2/10/2016 030016 CONNEXUS ENERGY 6900-20TH AVE-LIFT STATION-SERV THRU 1-18-16 $65.38 Check Nbr 030016 CONNEXUS ENERGY $769.17 9 CITY OF CENTERVILLE 02/04/16 2:00 PM Page 2 Check Detail - February 10, 2016 Check Date Check# Vender Name Comments Amount 2/10/2016 030017 HAWKINS WATER TREATMENT CHEMICALS Check Nbr 030017 HAWKINS WATER TREATMENT $1.099.96 2/10/2016 030018 HUGO AREA BUSINESS ASSOCIATION M. ERICSON-2-24-16-STATE OF THE CITY ADDR&HBA 2015 Check Nbr 030018 HUGO AREA BUSINESS ASSOCIATION $13.00 2/10/2016 030019 INTEGRA PHONE SERVICE THRU 2-22-16 Cock Nbr 030019 INTEGRA $83.22 2/10/2016 030020 INTERNATIONAL UNION OF OPERATI UNION DUES FOR FEBRUARY Check Nbr 030020 INTERNATIONAL UNION OF OPERATI $100.50 2/10/2016 030021 MAMA M. ERICSON 2016 MEMBERSHIP DUES Check Nbr 030021 MAMA $45.00 2/10/2016 030022 MECA P. PALZER MS 4 WORKSHOP-STORM WATER Check Nbr 030022 MECA $85.00 2/10/2016 030023 NORTHWEST DOOR COMPANY WARMING HOUSE-S.EXIT-REPAIR TO STEEL DOOR Check Nbr 030023 NORTHWEST DOOR COMPANY $825.00 2/10/2016 030024 SUN LIFE INSURANCE COMPANY FEB. 2016 LIFE INSURANCE $57.80 2/10/2016 030024 SUN LIFE INSURANCE COMPANY FEB. 2016 DISABILITY INSURANCE $136.10 2/10/2016 030024 SUN LIFE INSURANCE COMPANY FEB. 2016-COBRA-D LARSON $3.60 Cock Nbr 030024 SUN LIFE INSURANCE COMPANY $197.50 2/10/2016 030025 SYMANTEC SYMC COMPLETE SECURITY&CONTROL SMB PER USER Check Nbr 030025 SYMANTEC $720.00 TOTAL CHECKS $91,482.44 VOIDED CHECK #30026 AND VOIDED ECKS #844E &836E 10 CENTENNIAL LAKES POLICE DEPT Check Register-Police GL without invoice numbers Page: 1 Check Issue Dates: 1/15/2016-1/28/2016 Jan 28,2016 08:40AM ?ort Criteria: Report type: Summary GL Check Ck No Description Check Period Issue Date Payee Amount 01/16 01/27/2016 10703 A.T.O.M. LAW ENFORCEMENT TRAINING AJ 150.00 01/16 01/27/2016 10704 AMAZON MAGNETIC MARKER BOARD/DRY ER 818.33 01/16 01/27/2016 10705 ANOKA CO CHIEFS OF POLICE ASSN ANOKA CO CHIEFS MEMBERSHIP JC/ 146.00 01/16 01/27/2016 10706 BCA CJTE DMT-G RECERTIFICATION JK 150.00 01/16 01/27/2016 10707 BARNUM GATE SERVICES, INC GATE REPAIR 394.98 01/16 01/27/2016 10708 CENTENNIAL UTILITIES DEC UTILITIES 611.17 01/16 01/27/2016 10709 CONNEXUS ENERGY DEC ELECTRIC 2,404.21 01/16 01/27/2016 10710 DELL MARKETING L.P. COMPUTER 1,509.87 01/16 01/27/2016 10711 DON'S CIRCLE SERVICE, INC VEH REPAIRS&MTC 1,039.67 01/16 01/27/2016 10712 E C S I, INC DIALER STAND REPAIR 182.50 01/16 01/27/2016 10713 JOHN E REID&ASSOCIATES, INC INTERROGATION TECHNIQUE MG 420.00 01/16 01/27/2016 10714 HEALTH PARTNERS FEB HEALTH INS 10,185.40 01/16 01/27/2016 10715 KEEPRS, INC UNIFORM PANTS 7,884.76 01/16 01/27/2016 10716 PAMELA KARG UNIFORMS 40.00 01/16 01/27/2016 10717 LOFFLER TONER 120.00 01/16 01/27/2016 10718 MIDWAY FORD INC 2016 FORD INTERCEPTOR UTILITY A 26,205.46 01/16 01/27/2016 10719 NAC BLDG HEATER REPAIR 1,876.17 01/16 01/27/2016 10720 PURCHASE POWER INC POSTAGE 208.99 01/16 01/27/2016 10721 SUPPLYWORKS TOWELS/TISSUE/VAC BAGS 481.20 01/16 01/28/2016 201601 WELLS FARGO EFT 1ST QTR HSA CONTRIBUTION 14,499.98 Grand Totals: 69,328.69 M =Manual Check, V=Void Check 11 CENTENNIAL FIRE DISTRICT Check Register-FIRE GL Page: 1 Check Issue Dates:2/1/2016-2/1/2016 Feb 01,2016 04:11 PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 02/16 02/01/2016 7305 30495 CITY OF CENTERVILLE STATION 3 DOOR MTC 188.31 02/16 02/01/2016 7306 30500 CENTURY LINK JAN CENTERVILLE PH 58.53 02/16 02/01/2016 7307 120450 CITY OF LINO LAKES EQUIPMENT FUND DISTRIBUTI 842,530.93 02/16 02/01/2016 7308 160160 KATHY PEIL REIMB CAMP RIPLEY ROOM 30.00 Grand Totals: 842,807.77 M=Manual Check,V=Void Check 12 CENTENNIAL FIRE DISTRICT Check Register-FIRE GL Page: 1 Check Issue Dates: 1/27/2016-1/27/2016 Jan 25,2016 02:56PM ,port Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 01/16 01/27/2016 7283 120450 CITY OF LINO LAKES DEC REIMB-FEMA PTO MS 63,448.09- V 01/16 01/27/2016 7304 120450 CITY OF LINO LAKES DEC REIMB-FEMA INSURANCE 53,845.35 Grand Totals: 9,602.74- M=Manual Check,V=Void Check 13 CENTENNIAL FIRE DISTRICT Check Register-FIRE GL Page: 1 Check Issue Dates: 1/26/2016-1/26/2016 Jan 25,2016 12:38PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 01/16 01/26/2016 7295 10800 ANOKA CO FIRE PROTECT. CO 2016 PSDS CONTINGENCY FUN 219.00 01/16 01/26/2016 7296 20360 BLAINE LOCK&SAFE, INC SALES TAX 943.34 V 01/16 01/26/2016 7297 30575 CITY OF CIRCLE PINES REIMB CHAIRS/FILE CABINET 236.50 01/16 01/26/2016 7298 40015 DARLING'S SALES&SERVICE WASHING MACHINE 8,870.00 01/16 01/26/2016 7299 50135 EMERGENCY RESPONSE SOL 2 MOBILE LOCKERS(STATION 1 &3) 2,864.00 01/16 01/26/2016 7300 110050 K-LEE ELECTRIC LLC STATION 1 WIRING LED RETRO 1,834.10 ' 01/16 01/26/2016 7301 120443 THE LINCOLN NATL LIFE INS C FEMA-LIFE/DISABILITY INS-FEB 452.17 01/16 01/26/2016 7302 180800 ROYAL SUPPLY,LLC CLEANING SUPPLIES LAUNDR 171.75 01/16 01/26/2016 7303 190075 SHI INTERNATIONAL CORP OFFICE PRO SOFTWARE MTC 354.83 Grand Totals: 15,945.69 Centerville & Circle Pines Only M=Manual Check,V=Void Check 14 CENTENNIAL FIRE DISTRICT Check Register-FIRE GL Page: 1 Check Issue Dates: 12/31/2015-1/25/2016 Jan 25,2016 12:15PM port Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 01/16 01/21/2016 7178 1000002 KYLE HALL FEMA-REFERRAL BONUS 100.00- V 01/16 01/04/2016 7264 40045 DELTA DENTAL JAN DENTAL 237.15 01/16 01/25/2016 7274 11565 ASPEN MILLS, INC RETURN-CREDIT 1,244.79 01/16 01/25/2016 7275 20353 BLAINE BROTHERS, INC FREIGHTLINER REPAIR/MTC 3,368.11 01/16 01/25/2016 7276 30480 CENTENNIAL UTILITIES DEC UTILITIES STATION 1 588.13 01/16 01/25/2016 7277 30490 CENTERPOINT ENERGY DEC STATION 2 GAS 502.88 01/16 01/25/2016 7278 30495 CITY OF CENTERVILLE DEPOSITED FD ACCT REIMB T 1,230.90 01/16 01/25/2016 7279 31137 CONNEXUS ENERGY DEC ELECTRIC STATION 1 499.71 01/16 01/25/2016 7280 60075 FfTOAM CONFERENCE KP 85.00 01/16 01/25/2016 7281 60650 FRATTALLONE'S HARDWARE S WALL ANCHOR/FASTENER 13.55 01/16 01/25/2016 7282 120443 THE LINCOLN NATL LIFE INS C LIFE/DISABILITY INS-JAN MS 452.17 01/16 01/25/2016 7283 120450 CITY OF LINO LAKES DEC REIMB-FEMA PTO MS 63,448.09 01/16 01/25/2016 7284 131470 MUNICIPAL EMERGENCY SERV THERMAL IMAGING CAMERA 1,218.95 01/16 01/25/2016 7285 160050 PAETEC, INC PHONES STATION 2 160.06 01/16 01/25/2016 7286 160130 PERFORMANCE PLUS LLC MEDICAL EXAM 7,150.00 01/16 01/25/2016 7287 160493 PREMIUM WATERS, INC BOTTLED H2O 5.14 01/16 01/25/2016 7288 190500 SIGNS NOW INC VEHICLE GRAPHICS 387.43 01/16 01/25/2016 7289 190810 STAR EQUIPMENT INC STATION 2 DOOR MTC 376.62 01/16 01/25/2016 7290 190820 BENJAMIN J.STEPAN DEC EMS INSTRUCTOR PAY 31.50 01/16 01/25/2016 7291 200150 THOMAS MOTORS, INC 95 CHEV REPAIR 405.08 01/16 01/25/2016 7292 220200 VERIZON WIRELESS DEC CELL PHONE-BRUDER 53.39 11/16 01/25/2016 7293 240100 XCEL ENERGY DEC STATION 2 ELECTRIC 397.07 1/16 01/25/2016 7294 1000002 KYLE HALL FEMA-REFERRAL BONUS 100.00 Grand Totals: 81,855.72 Centerville, Circle Pines & Lino Lakes Payroll Check #7265-7273 M=Manual Check,V=Void Check 15 D Get outside and Play! Date: January 25, 2016 Wahoo! Adventures and City of Centerville Cooperative Agreement Fete Des Lacs Race Director Position This working arrangement is between Mike Ericson, City Administrator for the City of Centerville, and Kerri Kolstad, owner of Wahoo Enterprises LLC, doing business as Wahoo! Adventures. Mission: To provide pre-planning, logistics, and execution of the Fete des Lacs 8k/5K/Fun Run to be held on August 6t', 2016. Work with the Festival Committee and City of Centerville to ensure a successful event. Goals of the Festival of Lakes Run 1) Provide a safe and fun community event 2) Engage sponsors, volunteers, and community in support of the event 3) Ensure a profitable event with proceeds going the Parks and Trails in the City of Centerville 4) Highlight the beautiful lakes, parks, and trails within the community 5) Grow the number of participants Wahoo! Adventures Involvement and Participation 1) Attend all necessary city and committee meetings 2) Work closely with the City Administrator for leadership, guidance, and direction 3) Assist with meeting and engaging sponsors 4) Assist with and manage volunteers 5) Manage the race within the city budget 6) All Pre-Race coordination —timing, shirts, and permits 7) All Race Day responsibilities—course, registration, food/water stops, signage, volunteer assignments, awards, and clean-up 8) Post-Race activities to include thank yous, social media, sponsors, timing results 1 16 f City of Centerville Involvement and Participation 1) Enlist sponsors and sponsorships 2) Promote and market the event 3) Volunteer recruitment and registration 4) Race budget development 5) Police/Fire/Medical/Refuse Wahoo! Adventures Payment Wahoo! Adventures will invoice you in the amount of$2,100 at the conclusion of the event. This is based on 60 hours of work at the rate of$35/hour. Vendor Payments All vendor payments or bills associated with this trip will be paid for by the City of Centerville. For any out-of-pocket approved expenses, Kerri will compile all billable items and forward to Mike for payment. Liability Wahoo! Adventures, LLC is insured, but this event will be insured by the City of Centerville. The waivers that participants sign will be through City of Centerville. Wahoo! Adventures will be a contractor for the City of Centerville. Signatures This document is agreed upon by: Mike Ericson Kerri Kolstad City Administrator Owner City of Centerville Wahoo! Adventures Date Date 2 17 o ® LEAGUE 0 CONNECTING &INNOVATING MINNESOTA SINCE 1913 CITIES LIABILITY COVERAGE -WAIVER FORM LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. Please return the completed form to your underwriter or email to pstech@lmc.org This decision must be made by the member's governing body every year. You may also wish to discuss these issues with your attorney. League of Minnesota Cities Insurance Trust(LMCIT)members that obtain liability coverage from LMCIT must decide whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following effects: If the member does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to$1,500,000. These statutory tort limits apply regardless of whether the city purchases the optional excess liability coverage. If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to$2,000,000 for a single occurrence. (Under this option,the tort cap liability limits are waived to the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is$2 million.)The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to$2,000,000, regardless of the number of claimants. If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. i�j of CZ4,1+cruj 1142., LMCIT Member Name Check one: [ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04. ❑ The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes, Section 466.04 to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council/governing body meeting Signature Position 145 UNIVERSITY AVE.WEST PHONE-(651)281-1200 FAx:(651)281-1299 ST. PAUL, MN 55103-2044 TOLL FREE.(800)92S-1122 WEB WWW.LMCORG 18 Anoka County Contract#C0004696 2016 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 1st day of January, 2016, notwithstanding the date of the signatures of the parties,between the COUNTY OF ANOKA,State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF CENTERVILLE, hereinafter referred to as the"MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County will receive $990,178 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter"SCORE funds") during 2016; and WHEREAS, pursuant to legislation a portion of the SCORE funds must be used to encourage recycling of source-separated compostable materials, and Anoka County has determined that the minimum amount for this program is $85,907; and WHEREAS,Anoka County will also receive$275,635.55 in funding pursuant to Minn.Stat. §471.8441 (hereinafter"LRDG funds") during 2016; and WHEREAS, Anoka County also has additional budgeted program funding available to supplement SCORE and LRDG funds for solid waste recycling programs, so that the total budget for the Residential Recycling Program is $1,390,178; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE and LRDG funds to cities and townships in the County for solid waste recycling programs. NOW,THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from January 1, 2016 through December 31, 2016, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Full Service Recycling drop-off center' means centralized permanent drop off center that is open at least two times a week and accepts at least four types of materials beyond traditional curbside recyclables, i.e.: mattresses, appliances, scrap metal, carpet, furniture, source separated compostables, electronics, etc. Materials will be accepted at either a discounted rate or at no cost. b. "Multi-unit households" means households within apartment complexes, condominiums,townhomes, mobile homes and senior housing complexes. 19 c. „Opportunity to recycle„ means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. d. "Problem material” shall have the meaning set forth in Minn. Stat. § 115A.03, Subd. 24a. e. "Public entity waste” as defined by Minn. Stat. § 115A.471 (b). f. "Quasi-Municipal Event" means community festivals which appear to the public to be supported and run by the municipality but in fact are sponsored or co-sponsored by an independent non-profit 501c(3) organization, for example: the Anoka Halloween Parade. g. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper,glass, plastics, metals,fluorescent lamps, major appliances and vehicle batteries. h. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. i. "Refuse derived fuel" (RDF) or other material that is destroyed by incineration is not a recyclable material. j. "Source separated compostables (commonly called organics') shall have the meaning set forth in Minn. Stat. § 115A.03, Subd. 32a. k. "Yard waste"shall have the meaning set forth in Minn. Stat. § 115A.03, Subd. 38. 4. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 381 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi-unit households)in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper (including cardboard/paperboard cartons), glass, plastic, metal and textiles. ii. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; 2 20 (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community outreach activities at municipal events to inform residents about recycling opportunities. iv. The public information components listed above shall focus on all recyclable materials and the various opportunities to recycle within the Municipality. The Municipality shall incorporate SWMCB Rethink Recycling images and use the toolkits provided when preparing promotional materials. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. v. The Municipality shall regularly attend the monthly Solid Waste Abatement Advisory Team meetings per year. vi. The Municipality shall offer one or two spring and fall clean-up/recycling drop-off event(s)where items not normally accepted at the curb are collected for recycling. If the Municipality is hosting a Monthly drop off as described in 4.b.i below, the spring/fall clean-up/recycling drop-off events may be included within that program. b. The Municipality is encouraged to expand its recycling program to include one or more of the following components in order to receive additional funding. i. Organize monthly/quarterly recycling drop offs which can be held in conjunction with neighboring municipality(ies)on a cooperative basis for the citizens of both/all Municipalities. ii. Provide a community event recycling program, which at a minimum would consist of providing recycling opportunities at all Municipal sponsored or Quasi-Municipal events and festivals. The feasibility of adding organics collection at the event may also be explored and added to the event as an enhancement to the waste abatement program. iii. Provide the opportunity for citizens to engage in recycling activities at municipal and quasi-municipal facilities such as athletic fields and public centers. iv. Organize and manage a Full Service Recycling Drop-off Center. v. Develop enhanced recycling promotion and assistance for multi-units. vi. Develop additional opportunities for Source-Separated Compostables/Organics collection. c. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall work with the County to prepare a plan to achieve the recycling goals set forth in this Agreement. d. The Municipality's recycling program shall be limited to residential programming for funding reimbursements under this Agreement. The County will not reimburse 3 21 business recycling programming or household hazardous waste programming by the Municipality. Any inquiries or requests regarding these topics should be sent to the County for response. e. In addition to the above requirements designed to increase residential recycling opportunities, the Municipality shall provide recycling opportunities in all municipal buildings including but not limited to, city offices, public meeting rooms and parks, as required by Minn. Stat. § 115A.151. If items collected through the Municipal recycling program prove to be contaminated or not recyclable, those items shall be treated as public entity waste and must be processed at a resource recovery facility. 5. REPORTING. The Municipality shall submit the following reports semi-annually to the County no later than July 20, 2016 and January 10, 2017: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop-off centers. For recycling programs,the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or land spreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e.tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2016 and January 10, 2017. Costs not billed by January 10, 2017 will not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received,for eligible activities up to the project maximum as computed below, which shall not exceed $32,310.00. The project maximum for eligible expenses shall be computed as follows: a. Abase amount of$10,000.00 for recycling activities only; 4 22 b. $5.00 per household for recycling activities only; as provided according to the schedule in Attachment A for each of the following services: Full Service Recycling Drop-off Center, Spring/Fall or Monthly Drop-off events; Municipal Park Recycling; Community Event Recycling; Multi-unit Recycling; and Source Separated Compostables Collection; c. After considering the 2015 Municipal Funding Request(Attachment B)designating the additional Grant Projects that the City will undertake in the upcoming year; and d. Including an additional change order contingency of up to 10% of the total of the first three items in this list. Notwithstanding any provision to the contrary, the County reserves the right to reduce the funding provided hereunder in the event the City does not undertake and complete the additional Grant Projects referenced in Attachment B. The County also reserves the ability to assess the programs and reallocate unused SCORE and LRDG funds mid-year if any participating Municipality demonstrates the need for the funding and funds are available. 8. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, Subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 9. AUDIT. Pursuant to Minn. Stat. § 16C.05,the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, 5 23 or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this Agreement and who fall within any job classification established and published by the Minnesota Department of Labor & Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. e. It is understood and agreed that the entire agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence,clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. i. Nothing in this Agreement shall be construed as creating the relationship of co- partners,joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment)." The Municipality shall provide copies of all promotional materials funded by SCORE funds. The County shall provide all printed public information pieces about County programs. A Municipality shall not modify County publications related to business recycling, household hazardous waste management or the County compost sites. Information about the County's business recycling program, household hazardous waste management program or County compost sites that a Municipality plans to publish in a 6 24 6 Municipal communication, printed or electronic, shall be provided to the County for review and approved by the County prior to publication to ensure accuracy and consistency. 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials,officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days' written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. The Remainder of this page left intentionally blank. 7 25 IN WITNESS WHEREOF,the parties hereunto set their hands as of the dates first written above: CITY OF CENTERVILLE COUNTY OF ANOKA By: By: Rhonda Sivarajah, Chair Name: Anoka County Board of Commissioners Title: Date: Date: By: Jerry Soma By: County Administrator Municipality's Clerk Date: Date: Approved as to form and legality: Approved as to form and legality: By: By: Kathryn M. Timm Assistant County Attorney Date: Date: kmt\contracts\integrated waste contracts\SCORE grants\2016\Centerville-2016 SCORE Agreement-C0004696 8 26 f 2016 Municipal Funding Request Attachment B The City of Centerville is requesting the following funding for their municipal efforts in 2016. Grant Projects Eligible Allocations Amount Requested Municipal Base Funding Allocation $16,650.00 $16,650.00 Full Service Drop-off Center Allocation (Staffed or unstaffed) Monthly/Quarterly Drop-off Events $10,000.00 $ /66,00 Municipal Park/Community Event Recycling $1,000.00 $ 1"406 Multi-Unit lCurbside Recycling $2,000.00 $ General Enhancement Grant $1,330.00 $ (Additional promotion efforts,staffing,) 33 Insert a description of the efforts beingproposed below. Source-Separated Compostables/Organics $1,330.00 $ Grant Total Amount Eligible Being Requested for $32,310.00 $* 3/6,tJb 2016 A description of the efforts being proposed for the General Enhancement Grants. The City of Centerville requests *&0,J'V,DD for 2016 Municipal Funding. Date Name Title *these amounts should match and may not exceed eligible allocation total. This amount will be 10% less than the contract maximum for the grant. 27 Teresa Bender From: Mike Ericson Sent: Monday, February 01, 2016 12:44 PM To: Kurt Glaser Cc: Teresa Bender Subject: RE:Centerville: Fee Implementation Date of May 1,2016 -- Need Confirmation ASAP Yes........absolutely....................Feb. 10 cc agenda for formality??? Thanks... From: Kurt Glaser [mai Ito:kurtglaser@glaserlaw.net] Sent: Monday, February 01, 2016 11:14 AM To: Mike Ericson<MEricson @CE NTE RVI LLE MN.com> Subject: Fwd:Centerville: Fee Implementation Date of May 1, 2016-- Need Confirmation ASAP Mike We need to approve this for Colette. I was pushing their envelop by putting in May 1 st. I wish they would have noticed it when we negotiated the document. But ultimately,we don't have a choice here. And, we should ask the Council for formal permission. Thoughts? Kurt B. Glaser Attorney At Law Smith&Glaser, LLC 333 Washington Avenue 405 Union Plaza Building Minneapolis, Minnesota 55401-1370 612-333-6513 612-333-3821 fax KurtGlaser(a,Glaserlaw.Net ---------- Forwarded message---------- From: Jurek, Colette C <colette.c.jurekgxcelenergy.com> Date: Mon, Feb 1, 2016 at 9:56 AM Subject: Centerville: Fee Implementation Date of May 1, 2016 --Need Confirmation ASAP To: Kurt Glaser<kurtlg aserAglaserlaw.net>, Mike Ericson<MEricson&centervillemn.com> Kurt and/or Mike, The franchise fee collection for both our electric and natural gas customers within Centerville will begin on May 1, 2016. The executed electric documents that were provided to me have that correct date on them. The 1 28 natural gas documents have an incorrect date listed of April 1, 2016 which needs to be corrected to reflect a start date of May 1, 2016. [No need to re-execute the gas documents . . . confirmation of this e-mail message will be adequate.] Could one of you please respond as soon as possible to this e-mail message indicating that the City of Centerville understands that our electric and natural gas franchise fee collections will both begin on May 1, 2016? I will need to use that confirmation with our PUC documentation/filing materials. Thanks, Colette Colette Jurek Manager—Community Relations & Economic Development Xcel Energy 700 East County Road E White Bear Lake, MN 55110 Business: (651) 779-3105 Fax: (612) 573-4039 Cell: (612) 209-3501 colette.c.jurekLa)xcelenergy.com This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.syManteccloud.com z 29 KINGDOM BAKING 6505 ware road Lino Lakes Suite 200 www.kinedombakine.com To Mike Ericson, A little bit of Kingdom Baking vision,goal and purpose. We are a bakery and a coffee shop. We want to have one bakery/coffee shop per community. Vision: Our vision is to bring transformation within our community through baking Mission: Our mission is to make quality pastries affordable for every home within our community. Why does Kingdom Baking exist? We believe that food is one of the commodities that can bring people together especially fresh and delicious pastries, breads and desserts etc... Here at Kingdom Baking we discover that when people from different walks of life eat together barriers goes down, prejudice and assumptions about one and another are replaced by understanding and acceptance of and ne and another. And this is how communities become strong. What does Kingdom Baking do? At Kingdom Baking our pastries are made daily at the bakery with no added preservatives and that is the reason our product are so fresh.And our products are delicious. Please find us on facebook and see what the Lino Lakes community say about us. Why does the city of Centerville want to have Kingdom Baking at Centerville? 30 It is good to eat local and fresh and it is also good to support small bakery like Kingdom Baking where no added preservatives are used in our baking because we all know that preservatives are not so good for anybody. - Although we might not be the biggest employer(not yet) at Centerville, Kingdom Baking will be the best bakery at Centerville like we are already in Lino Lakes. And also Kingdom Baking will be that place where communities come together and where relationships between people from different backgrounds will be born and grow thus our community will be strong together. - The property is located next to the school. We think that a bakery/coffee shop is better than tobacco shop next to the school. Reasons why we are putting an offer below what was asked for - The building is not suited to be a bakery and a coffee shop. The building will be demolish and rebuild a new one.The cost of demolition for this size of the building can be closed to$20,000. - Second in Minnesota where winter is long, a lot of customer when in rush prefer to use the drive thru therefore there will be a need to figure it out how the city will ease some of the zoning setbacks and code so that we can have drive thru option. - Parts of the land itself need to be fill up with dirt/sand. - Although Kingdom Baking may not be able to a lot of people right the way we are confident that we could do so in the future when more people from Centerville discover the benefit of eating fresh, local and preservatives free bake goods. - We wish we could offer what the city asking but we believe that success start with the right heart first and that is why for us at Kingdom Baking we aim to bring the best out of people just by using baking. - Another reason is that we want to business at that location and make it look nice that what it is right now - The last reason but not the least is that with no real incentive it will be hard to make any profit if this property is bought at the asking price. For small business like Kingdom Baking we need profit to survive. Kingdom Baking offer on the property located on 1737 Mains Street Centerville - For the reasons we mention above we asking the city to sell the property for a symbolic sum of$1000. - Please give us the opportunity to present our case to the city/city council. NB: Please excuse any grammatical errors for English is not my first language. Thank Mike. 31 • I Anoka County Radio Club Board Members Shawn Rung KOSMR Tim Neu KCOLQL Tom Lucey KDONAA Jeremiah Bohn KCOFUI Bob Cordell KBOGIP Annette Larson KB1UOG 30 December, 2015 Jeff Paar City Council Member City of Centerville 1880 Main Street Centerville, MN 55038 Dear Jeff, Please find attached the list of items you requested that would be useful to the Anoka County Radio Club in providing its service to the City of Centerville and other local agencies. Please feel free to contact Shawn Rung or Bob Cordell with any questions you may have. Thank you, Jeremiah Bohn Secretary, Anoka County Radio Club 32 Qty. Item Type Vendor Details Price/Unit 8 Batteries, Gator Batteries Item Number: SLIGC115 $129.99 Plus Brand: Duracell Ultra Voltage: 6 Format: BCI Group GC2 Lead Acid Type: Deep Cycle Battery Type: Basic Capacity 20hr: 230AH Chemistry: Lead Acid Lead Acid Design: Flooded Made in the USA:True Maintenance Free: No Product Category: Golf&Scrubber Product Sub Category: Starting Lighting And Ignition Terminal Type: DT, SAE/M8 Stud, SAE/M8 Threaded Post,WNT Usage: RV Warranty: 12 Month Full Replace, 0 Month Pro Rated Weight: 64 lbs 12 Batteries, Batteries Item Number: LMRKNB12NMH $44.99 Handheld Radio Plus Brand: Rayovac Voltage: 7.5 Capacity: 1800MAH Chemistry: Nickel Metal Hydride Intrinsically Safe: No Primary OEM Brand: Kenwood Product Category:Two Way Weight: 0.55 lbs Vests, Safety 33 Mike Ericson From: Ellen Paulseth <Ellen.Pau lseth@co.washington.mn.us> Sent: Monday,January 25, 201612:38 PM To: Mike Ericson; Kurt B. Glaser,Teresa Bender Cc: Ellie Paulseth; Kris Sweeney Subject: RE: Anoka County Radio Club request Attachments: publicexpdonationsdues_0809_statement.pdf May I make a suggestion? In consideration of the public purpose expenditure requirements, it may be better for the radio club to"bill" the city for their work on the city festival. The club could then use the funds to purchase the needed supplies. This increases transparency and reduces the chance of the public purpose doctrine being called into question. I don't know that it is clear that the City has the authority to "donate"to the radio club,even though they clearly perform a valuable service to the community. "Paying"them with City supplies would have to be well documented. Paying them for their services is a little more straightforward. You could agree on the amount up front. Just my thoughts.... (2 cents?) Thanks, Ellie -----Original Message----- From: Mike Ericson [mailto:MEricson@CENTERVILLEMN.com] Sent: Monday,January 25, 2016 11:46 AM To: Kurt B. Glaser;Teresa Bender Cc: Ellie Paulseth; Ellen Paulseth; Kris Sweeney Subject: FW: Anoka County Radio Club request Thanks Kurt.... Feb. 10 cc agenda please. Thank you. Mike -----Original Message----- From:Jeff Paar Sent: Monday,January 25,201610:10 AM To: Mike Ericson<MEricson @CE NTE RVI LLEMN.com> 1 34 Cc: Ben Fehrenbacher<BFehrenbacher@CENTERVILLEMN.com>; D Love<DLove@CENTERVILLEMN.com>; kurtglaser@glaserlaw.net Subject:Anoka County Radio Club request Mike, Over the past months the council has discussed with you and Kurt how we could help the Anoka County Radio Club with needed supplies. Kurt said we could purchase items and donate them to the Club for their help every year with the City Festival, runs,and other city events. Attached is a request l received from the Club. Can you add this request for discussion to one of our meetings in February for discussion? Thank you, Jeff Paar City Council Member City of Centerville This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.symanteccloud.com 2 35 STATE OF MINNESOTA a OFFICE OF THE STATE AUDITOR SUITE 500 525 PARK STREET (651)296-2551(Voice) (651)2964755(Fax) REBECCA OTTO SAINT PAUL,MN 55103-2139 state.auditor(a),osa.state.mn.us(E-mail) STATE AUDITOR 1-800-627-3529(Relay Service) Statement of Position Public Expenditures: Donations and Dues Public entities are often asked to give funds to support various groups and activities. While the causes may be worthwhile, public entities need to be cautious when making any financial commitments involving public funds. In most circumstances, public entities have no authority to give away public funds as donations. Generally, in order to spend money, a public entity must have authority to do so. Authority for an expenditure may be specifically stated in a statute or charter, or it may be implied as necessary to do what an express power authorizes. In addition, the expenditure must be for a"public purpose." Gifts/Donations to Private Individuals/Organizations Following these general principles, donations to people, non-profits, charities, or other groups are not permitted unless they are based upon specific statutory or charter authority. For example, the Minnesota Attorney General's Office has issued opinions finding that cities have no authority to donate city funds to organizations such as the Red Cross or the Boy Scouts.' The assumption is that a gift of public funds to an individual or private entity serves a private rather than a public purpose. Before a public entity makes a contribution, it is important for that entity to determine that it has specific authorization to make the expenditure. Here are some examples of specific, statutorily authorized appropriations: • Artistic Organizations. A county, city or town may appropriate money to support artistic organizations? • Historical Causes. A town or city may appropriate annually a specified amount to a county historical society so long as the society is affiliated with, and approved by, the Minnesota Historical Society.3 Cities have express authority to commemorate important and outstanding events in city history, and to appropriate money to collect, preserve and distribute its history data for future generations.' The Attorney General's Office recognizes that a city can advance money to a 'See,for example, Op.Att'y Gen.59-A-3(May 21, 1948). 'Minn.Stat. §471.941. 'Minn.Stat. § 138.053. 4 Minn.Stat.§471.93. Reviewed: December 2014 2007-1017 Revised: April 2014 This Statement of Position is not legal advice and is subject to revision. An Equal Opportumty Employer 36 nonprofit to sponsor a centennial celebration.' • Prevention of Cruelty to Animals. A county may appropriate money for maintenance and support of the local society for the prevention of cruelty to animals.6 • Food Shelves. Cities and counties may donate funds in the form of grants to food shelves providing food to the needy without charge.' • Senior/Youth Centers. A county, city or town may appropriate money to support the facilities, programs, and services of a public or private, not-for-profit senior citizen center or youth center.' • Public Recreation Programs. Counties, cities, towns and school districts may spend funds to operate programs of public recreation, recreational facilities, and playgrounds.' These programs may be conducted independently or with any nonprofit organization. • Promotion. A city or urban town may appropriate up to $50,000 annually to an incorporated development society or organization of this State, for promoting, advertising, improving, or developing the economic and agricultural resources of the city or urban town.10 A city may appropriate money to advertise the city and its resources and advantages." Similarly, a county may appropriate funds to a similar entity for promoting, advertising, improving or developing the economic and agricultural resources of the county.12 The county statute does not contain an annual spending limit. • Employee Recognition. Towns may spend funds to recognize volunteers, service efforts, and retiring town officers.13 Counties and cities may spend funds for preventive health and employee recognition services.14 • Community Celebrations. Towns may spend funds to host or support a community celebration." Cities or towns may spend funds on Memorial Day observances,16 and may appropriate money for county or district fairs," centennial and historical celebrations.�s Statutory cities may spend funds to provide free musical entertainment.t' The authority to purchase fireworks seems to be implied.20 5 See Op.Att'y Gen.59a-3(Jan. 18, 1968)(citing Minn. Stat.§471.93). 6 Minn. Stat. §343.11. Minn.Stat. §465.039. B Minn.Stat. §471.935. 9 See generally, Minn.Stat. §§471.15 to .1911. Minn. Stat. Minn. Stat. §469.189.,and 471.16,subd. 1. 10 Minn.Stat,§469.191. In addition,Economic Development Authorities(EDAs)have authority to conduct activities advancing the city and its economic development,and to carry out other public relations activities to promote the city and its economic development. See generally,Minn.Stat.§§469.090-.1081 and Minn.Stat.§469.1082(county EDAs). "Minn.Stat. §375.83. '2 Minn.Stat. §469.189. 13 Minn.Stat. §365.10,subd. 12(but electors must approve). 14 Minn.Stat. § 15.46. 15 Minn.Stat. §365.10,subd. 12(but electors must approve). 16 Minn.Stat.§465.50. "Minn.Stat. §38.12. "Minn.Stat. §471.93. 19 Minn.Stat. §412.221,subd. 15. 20 Minn.Stat.§624.22,subd. 1(a)(2)(A municipality may stage a fireworks display after obtaining a permit). Reviewed: December 2014 2 2007-1017 Revised: April 2014 37 As an alternative to a donation, a public entity may enter into a contract with an organization to accomplish tasks that the entity is authorized to perform by statute or charter. For example, a city could not give money to the Boy Scouts for a recycling program,but the city could enter a contract with the Boy Scouts to do part of its recycling program. The amount of money paid to the Boy Scouts must be related to the value of the services they provide to the city. Memberships and Dues There is no general authorization for cities to join "private" organizations; but there may be specific statutory or charter authority to join specific organizations. For example, cities and urban towns in Minnesota may pay dues to become members of the League of Minnesota Cities.21 Similarly, cities, counties, and towns may appropriate money for membership in county, regional, state, and national associations of a civic, educational, or governmental nature. These associations must have as their purpose the betterment and improvement of municipal governmental operations.22 mThis authorization also allows public entities to participate in the meetings and activities of these associations. A school board may authorize and pay for the membership of the school district or of any district representative designated by the board in those local economic development associations or other community or civic organizations that the board deems appropriate.23 The Attorney General's Office has determined that local units of government may not pay dues to a local chamber of commerce24. However, because cities and urban towns may appropriate up to $50,000 to an incorporated development society or organization for promotional activities, a city or urban town could contribute to a local chamber of commerce for one of the purposes authorized by statute, such as promoting the city or urban town.25 Counties have similar authority but do not have the $50,000 monetary cap26 The use of public funds would be limited to statutorily authorized activities. As a result, the OSA recommends that counties, cities, and urban towns create and maintain documentation that shows the funds have been given for specific statutory purposes. 21 Minn.Stat. §465.58. 22 Minn.Stat. §471.96. 23 Minn.Stat. § 123B.02,subd.24. 24 See Attorney General Letter dated June 27, 1997(attached). 25 Minn.Stat. §469.191. An EDA has broader authority to join an official,industrial,commercial or trade association,or other organization concerned with one of the EDA's authorized purposes. 26 Minn.Stat. §375.83. 2'Documentation includes,but is not limited,to minutes,resolutions and contracts. Reviewed: December 2014 3 2007-1017 Revised: April 2014 38 STATE OF MINNESOTA OFFICE OF THE ATTORNEY GENERAL GovE�tNaterrsERVtcEs same. 53 PARK STREET :WTiE= 3UBERT H.HUMPHREY III June 27, 1997 ST.PAtn.M 55101-1106 ArfOLNEY GENEtAL TELEPHONE:i61.1:97.:pW Hans B. Borstad Staples City Attorney 208 North Fourth Street Staples,MN 56479 Re: Staples Chamber of Commerce Membership Dear Mr.Borstad: I am in receipt of your letter asking whether the City of Staples is authorized to pay membership dues to the Staples Chamber of Commerce. After reviewing prior opinions of the Attorney General on this issue as well as the relevant Minnesota statutes,it is my opinion that, while the City of Staples would be authorized by statute to appropriate up to$50,000 annually to the Staples Chamber of Commerce in certain circumstances,the City would not be permitted to contribute this money in the form of membership dues absent specific authority to do so in the City Charter. It is well settled in this state that a municipal corporation has only such powers as are expressly conferred upon it by statute or its charter,or necessarily implied therefrom. It has no inherent power. Borgelt v. City of Minneapolis,271 Minn.249, 135 N.W.2d 438 (1965);;gig generally 13A Dunnell,Minn.Digest 2d Municipal Corporations § 3.01a(3rd Ed. 1981). This longstanding principle was relied upon by our office in Op. Atty. Gen.63-b-1,May 11, 1944, which concluded that the City of New Ulm,a home rule charter city,was without authority, under state law or local charter provision,to subscribe and pay for one or more memberships in a civic and commerce association which was a reorganization of a businessmen's association. Similarily,in Op.Atty.Gen.218r,February 24, 1949(1950 Attorney General Report No. 103), we concluded that the Village of Buffalo(now a statutory city)could not join or pay dues to a local chamber of commerce since no such power was conferred upon it by statute. In connection with this issue, your letter refers to three statutes-as potential sources of authorization to take the action you describe. Minn. Stat. §469.189(1944),authorizes the governing body of certain cities to appropriate money to advertise the municipality, its resources and advantages. This Office has taken the position that there is a distinction between statutory authorization to appropriate and use money for a purpose,and authorization to contribute money to a body generally committed to advancing a purpose. 9=,L&,Op. Atty.Gen. 59a3,January 15, 1959,wherein we determindd that statutory authority for a city to"appropriate money'' for purposes of historical preservation and observances permitted the city to contract with the county historical society for specific services,but not to donate funds to the society to expend in its own discretion. For the Facsimile:(6121297-1235•TTY:(612)282-2525•Tull Free Lines:(ROO)657-178",(Voicea,9000 366•a912(TTYt An Equal Ommunuy Employer Who Values Diversity j Printed an!0%recycled parer i 15r1-peel con.umer:nnter.: 39 Hans B'. Borstad June 27, 1997 Page 2 same reasons,we conclude that section 469.189(1996)does not authorize the city to donate funds or purchase a"membership"in the local chamber of commerce. Minn. Stat. § 469.191 (1996)provides: A home rule or statutory city or town described in section 368.01, subdivision 1 or la,may appropriate not more than$50,000 annually out of the general revenue fund of the jurisdiction to be paid to any incorporated development society or organization of this state for promoting,advertising, improving, or developing the economic and agricultural resources of the city or town. It is our understanding that this section was first enacted in 1989 primarily to allow small rural towns to participate in an organization called the Minnesota Initiative Fund,an organization which received grants from the McKnight Foundation matching certain contributions from towns and cities. However,contemporaneous legislative history indicates an understanding by the legislature that this law would also allow a city or town to contribute up to$50,000 annually to a local chamber of commerce. This seems to be a reasonable interpretation of the language of Minn. Stat. § 469.191,an&it is my opinion that this provision would authorize the City of Staples to contribute up to$50,000 annually to the Staples Chamber of Commerce. Authority to contribute does not necessarily permit membership,however. In general,it has been our view that authority of local units of government are not authorized to form or join "private"organizations absent specific statutory authority. Sm,gigs,Op.Atty.Gen. 92a-30, January 29, 1986;733,July 29, 1988. For example,Minn. Stat. § 144.581 (1996),which is mentioned in those opinions,authorizes hospital authorities to joiri and sponsor memberships in certain organizations. In addition,the Legislature has addressed the authority of municipalities to provide for municipal membership in certain local,state and national associations. In addition,cities are expressly authorized by Minn.Stat. §465.58(1996)to pay annual dues in the League of Minnesota Cities and the expenses of delegates attending the meetings thereof. Neither of these sections would apply to your situation,however. A broader grant of authority is found in Minn. Stat. § 471.96,subd. 1 (1996),which provides as follows: The governing bodies of cities, counties, and towns are hereby authorized to appropriate necessary funds to provide membership of their respective municipal corporations or political subdivisions respectively in county,regional, state,and national associations of a civic,educational,or governmental nature which have as their purpose the betterment and improvement of municipal 40 Flans B. Borstad June 27, 1997 Page 3 governmental operations. Cities;counties, and towns are also authorized to participate through duly designated representatives in the meetings and activities of such associations,and the governing bodies of cities,counties and towns respectively are authorized to appropriate necessary funds to defray the actual and necessary expenses of such representatives in connection therewith. For purposes of this section,the governing body of a town is the town board. From our understanding of the nature of such organizations, it does not appear that chambers of commerce can be characterized as"associations of a civic, educational.or goverrLmental nature which have as their pose the betterment and improvement of municipal government operations"within the purview of this statute,even though their interests may include such objectives. .Subdivision 2 goes on to provide that the statute does not affect"any statutory,charter or common law power of cities"to provide fo:membership and participation in state and national associations. I am aware of no general statutory or common law power on the part of cities to provide for membership. For the foregoing reasons,we conclude that the city lacks statutory authority to purchase membership in the local chamber of commerce. While it is possible that such authority might be contained in the City's Charter,your letter does not refer to any such charter provision,and we do not ordinarily undertake in our opinions to construe provisions of local charters. See OFA. Atty.Gen.629a,May 9, 1975. Very tru yours KENNETH E.RASCHKE, Assistant Attorney General (612)297-1141 KER:lt nc:2saa2 1 41 2015 CITY FOCUS GOALS DESCRIPTION OF GOALS TARGET DATE FOR COMPLETION 1 Economic Development-Business Retention &Growth a. Maintain active relationships with all businesses in Centerville allowing for open input of economic conditions,available City resources, future plans(i.e., expansion/relocation) August 30, 2015 b. Collaberate with Quad Area Chamber of Commerce, neighboring communities,Anoka County, etc. to assist in increased knowledge of projects affecting city July 30,2015 c. Maintain database of stock of commercial/industrial properties(MNPro,MetroMSP,DEED &Greater MSP) for potential suitors and market with real estate brokers June 30,2015 d. Utilize financial advisor,bond counsel, DEED,Met. Council and all economic development tools(TIF,tax abatement,grants,) to attract new business to Centerville October 1,2015 e. Review use of EDA to promote Centerville's attributes(lakes, small town feel, transportation/easy access, internet/broadband availability, etc.) September 30,2015 f. Review and update downtown redevelopment plan December 1,2015 2 Infrastructure a. CSAH21 -Work w/County and residents to complete successful reconstruction(fmancial and progress updates) August 1, 2015 b. Pavement management-continued funding and review September 30,2015 c. Ensure existing systems(water, sewer, storm sewer, snow plowing policy/route) are sustained through fees&CIP November 1,2015 d. Continue grant submissions for municipal connections June 1,2015 e. Storm Water Management policies and procedures June 30,2015 3 Public Safety a. Centennial Fire District-work w/member cities December 1,2015 b. CLPD Police Commission-work w/member cities December 1,2015 4 Comprehensive Plan Implementation December 30,2015 5 Water Conservation a. Storm Water Irrigation-monitor November 1,2015 1b. Water rate conservation-review fee structure August 30, 2015 c. Education, encouragement,incentives December 1,2015 Id. Collaboration on water supply-NE Water Summit&MN DNR December 30,2015 6 Parks &Recreation a. Identify and complete missing trail links July 30,2015 b. Hockey Rink Fencing June 1, 2015 c. Identify funding sources like grants&donations November 1,2015 d. Council Budgeted$15,000 in 2015 COMPLETED le. Park Dedication Fees - ReviewFee Schedule/Align w/Code September 30, 2015 42 2015 ONGOING PRIORITIES DESCRIPTION OF PRIORITY TARGET DATE FOR COMPLETION 1 Maintain Quality Staff a. Continue training and education b. Establish internship program c. Adequate resources and equip. - including technology 2 Commission/Committee Collaboration a. Maintain communications and interaction between Council Members, Staff and Commission/Committee Members b. Training-LMCIT, LMC&APA c. Recruit qualified citizens to serve and lead Commissions/Committees 3 Continue to Build Diverse and Stable Tax Base a. Pavement Management Program b. Collaberate with neighboring communities including Hugo to continue sharing services 4 Community Outreach a. Re-establish newsletter,revisit website, establish Facebook presence, Twitter, establish cable t.v. show,Lions, establish Yellow Ribbon network, recreational&civic organizations b. Build relationship with civic organizations, (i.e. Lions,Church) Hugo Business Association) c. Build&maintain relationships with local businesses d. City bus tour w/Council,Commissions and Staff 5 Maintain Legislative Relationships a. League of Minnesota Cities/Metro Cities b. County Commissioner, State Senator, State Representative& U.S. Congress&U.S. Senate 6 Build &Maintain Regional Partnerships a. I-35W/E Coalition,Northeast Metro Water Summit, St. Paul Regional Water, Metropolitan Council, School District,RCWD, State&Fed. Agencies 43 Mike Ericson From: Tom McCarty <tmccarty@ci.stillwater.mn.us> Sent: Thursday, November 19, 2015 9:33 AM To: Mike Ericson Subject: Strategic Planning Attachments: Stillwater 2015 Strategic Planning Document -June.pdf, Strategic Plan Action Steps 11 17 2015.docx;Strategic Plan Summary.pdf,Strategic Plan adoption resolution.docx Hi Mike, Good to see you yesterday at the MAMA/MetroCities/LMC meeting. As we had discussed a few weeks back,the City of Stillwater has been working on strategic planning since May and now the City Council has just formally adopted the Stillwater Strategic Plan this past Tuesday, November 17,2015. 1 have attached the following strategic planning documents: 1) Summary materials from Richard and Irina's facilitation of strategic planning work sessions with City Council and senior staff in May and June of 2015; 2) A more detailed action plan (work plan)developed by staff based on the actions items listed in the previous document. This action plan outlines the responsible parties,timelines and implementation measure for each of the action items. The action plan took time to develop and then was vetted in another work session with City Council in early October. 3) A two page Stillwater Strategic Plan Summary that will be used for presentations,and distribution to community and staff(website,email attachments,etc.) 4) A copy of the resolution approved by the City Council on November 17, 2015 formally adopting all of the abo� materials as the City Strategic Plan. Let me know if you have any questions. Thanks, Tom McCarty City Administrator 2164 th Street N. Stillwater, MN 55082 651-430-8801 tmccarty@ci.stillwater.mmus This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.syrnanteccloud.com . 1 44 npua6d aniJnls16a7 n dolanaQ • 6uiuunld lnjidng uaunn7 pun juawaldwl - 6uluunld x6almiS of 4twwoj - • saoilod pun X'6a3v qS spang mainad • unld anisuaua.idwo.9 d4t,g fo aajdvgo uMoJuMoQ llnJanp a3npdn • [)UP SODIA-10S juawdolanaa aiwouoag ajowoJd pun f6ajnilS luawdolanaQ aiwouoag un ajnajq • aauallaaxg uojljnztun6jo manul - sp.wpuDIS 4iunwwog u6tll utnJutnyl - li:)unog 4ij dolanaQ 28 a6n6ug • •••••daInn1111JS jo fjl,q ayi un.7 moH ozoz-STOZ C V10 S 3 N N I MI :10 3 OYId N1L 19 3 Hl X.1Dwwns unld ol6almiS \ �- 0 ;)1 . ✓JaJUMIIIJS JO AI� FM A . � a > Implement State Performance Management Plan > Create City Council Manual . -� Update Council Code of Ethics Policy �_. � � � .�.'�, ��'� � .v � a � •5 ,, -> Crc dte and fill Human Resources position � = "+ *AmONW -� Develo staff Performance Evaluation System * *: -> Perform and Implement Class/Comp Analysis Create Community Communication Strategy and Branding Initiative —> Create Zoning Administrator position > Value City Employees Create Economic Development Strategy Evaluate need for Economic Development Staff support Update Economic Development Chapter of City Comprehensive Plan i --> Update Downtown Chapter of City Comprehensive Plan * ' > Complete City Park Plan for Community R fi Review City Events Strategy and Update Event Policies N Conduct regular Strategic Planning Sessions with Council and Staff 53 > Review Department Vision and Goals Develop and Implement Capital Improvement Plan (CIP) -> Accelerate S-year CIP to find priority needs within two (2) years Remodel Police Department and Upgrade City Hall Develop CIP Funding Plan within City's Debt Service Standards .' > Develop a -gislative Agenda City of Stillwater, Minnesota Strategic Planning Report — May = June, 2015 Contents Workshop Review Pages ToPo Participatory Strategic Planning 2 Agenda................................................................3 VISION UNDERLYING OBSTACLES5 .............................. STRATEGIC DIRECTIONS ................................6 2 YEAR STRATEGIC DIRECTIONS...................7 Staff Implementation Plan...................................8 Facilitators.........................................................13 The Team, Mayor Ted Kozlowski, Council Members Doug Menikheim, David Junker, Tom Weidner, Michael Polehna. Staff: Tom McCarty, Diane Ward, Bill Turnblad, Shawn Sanders, David Magnuson, Stu Glaser, John Gannaway, Sharon Harrison, Rose Holman TECHNOLOGY OF PARTICIPATION® Participatory Strategic Planning a' Focused plementatr, .q `y parati ----- �, and esq Practical Strategic :y= N1g Vision ` r Directions " x �ll—"Raw ., ' lnderlyin _' N©ntradictit Face'* `on and Documentation: by Dr.Richard Fursman and Irina Fursman/6513'- ''533/www.hue.life 2 AGENDA June 4, 2015 f=amily Means Center Stillwater Retreat "Setting a Vision- Identify Priorities" 8:30 a.m. Introductions Welcome by Mayor Review(Review Vision and Progress) if 9:00 IDENTIFYING OBSTACLES: 'What do we see as inhibiting or blocking us from moving towards our vision?" 10:45 -Break 11:00 STRATEGIC DIRECTIONS: "What innovative,substantial actions can we take to respond to the emerging trends, address the underlying contradictions and move us toward our vision?" 12:30 Reflection and Adjourn `O Stillwater Retreat"Setting a Vision - Identify Priorities" May 8, 2015 8:30 AM - 12:30PM Library 8:30 a.m. Introductions Welcome by Mayor Review(agenda,process,expectations) 9:00 Visioning Exercise: Stillwater 2020 Vision for Stillwater in 2020 10:45 -Break 11:00 ACTION PLANNING/Goal Setting Environmental Forces • Internal and external environmental • Driving: What is happening now that is moving assessment us toward this vision segment? • Generate Actions toward the Vision • Restraining: What is blocking, impeding, or working against us as we move toward this vision Prioritize Actions segment? 12:30 Reflection and Adjourn Facilitation and Documentation: by Dr.Richard Fursman and Irina Fursman/651338.2533/www.hue.life 3 / VISION The vision of an organization is held in part by all of its members. This workshop was held with the council and staff to create their shared picture of the future. The practical vision is the responsive statement of hope within the given environment. It provides a sense of the destination of the effort. It tells us where we are going, what the accomplishments, outcomes, changes and results are that we are seeking by our efforts. The vision was set for 2020. In 2020, The City of Stillwater has/is.... • • 04 • COMMUNITY DEVELOPMENT ' A S+Ound "as ExC01lent�^',.,. ' Has a Brand that Has An Economic Has A Vibrant, drgabitittlonel-' 5ervice5''lfiief dtf, Communicates Development Attractive StCuctare;That Bu�lltyt� t' The City Is A Strategy That Connected D.T. tlsiltes SWbllity Ar► 'Outstarld `' Unique,all- Creates Tax Base, That Is A Quality Id forh@ W�itltl?.orce 'Customerservl season Orderly Destination For Community to Development, Residents And Uve,Work and And Job Visitors -+ ----------- a -----------_ O xotutes-------------------------------- City ___ _ City staff Standards a_nd Facilitate Branded Annearea—infill Cleaner and more Complete,dBik"e dunding Source structure- service levels communication community complete compelling Trail System for Operations o succession across all with citizen (define Stillwater (Township) downtown planning departments groups as a unique City HR person Performance Social networking Great welcome to Economic Downtown Healthy Sustainable standards that Stillwater signs all development improvement Community funditlgto support everything communicates in entries position district infrastructure and a broad spectrum opetations Succession Shared region Collaborative Market Re-purpose D.T.Commercial RiverStont Sustainable plan planning and resources community community Armory loan program Devetdpment ' 'fdr infrastructure retention program Work together (Kdllil� er,'park�,,, „ in place 13ridgrieAM,AIpiE Legislative plan Staff that advises Year round Focused Economic Vibrant business Plant:dnd - technol'dgy,and' for the City and engages the community Development in Zepher Train finInc n -foc, security up"to community activities building w e111 b4,parkS date`-' Engaged River is embraced Control growth? Pedestrian rich Clplprecess-and community by the community D.T. :;,:,' >pundin'g City that Clean up SE area Downtown plan Updatad`ftlice. welcomes input ((County Bldg.) completed D'epartinent with boundaries Embrace historic Fiber Conh-e0idns legacy of city Withiny"buildings Far" "on and Documentation: by Dr.Richard Fursman and Irina Fursman/651? 1533/www.hue.life 4 Inability to make difficult Infrequent or NO strategic • = = • • = • ° ° : Complacency and mistrust decisions (say no) at every thinking time sidetracks our • - = - • undermines excellence level creates tensions in the ability to work at a higher Astracted = - • = (performance standards and organization and lever measures) Community • Ability to say no 0 Setting Goals • : • Outdated approach to • No consensus with City and 0 Narrow focus on Park measuring results community Planning (DT) Not enough focus on • Fragmented community 0 Many different ideas/ : professional development of • Competing interests directions need to unify . . staff • Financial weak— mom and ° Uncoordinated (no pop stores DT : , : consistency) in Resistance to ideas from communicating with the community public 0 No standards Evaluating progress No common vision No HR person • Disengaged, neglected Resistance to change building owners Obsolete employee training Lack of lasting consensus programs Not seeing the big picture Moving bureaucracies (Turf vs. All) 0 Procedures -slow actions on routine items • Morale and pessimistic views —do not want change • Overall performance standards are different in each department �. / STRATEGIC DIRECTIONS I In the Strategic Directions workshop, participants are asked to focus on creative, practical actions that will move the community towards its practical vision while responding to those items that are blocking or inte Engage and Develop City Council • Council code of ethics • Council member city manual F • Tracking form for council/Dept/ community contacts Promote Economic Development and Update overall DT Plant V (nos", Create plan Develop DT plan chapters in Comp ��;w0,4, Plan • Hire Economic Development Position • Economic Development Position • Finish DT Plan • Overall park plan,that excludes DT Commit to Strategic Planning • Regular strategic planning meetings with council and staff • Semiannual strategy sessions • Make tough decisions • Department visions and goals review top, Far" and Documentation: by Dr.Richard Fursman and Irina Fursman 651? -533/WWW.hue.life 6 / 2 YEAR STRATEGIC DIRECTIONS Focus Question: What creative, substantial and speck actions can we take to enhance our community in the next 2 years? Engage and DevelopDevelop Maintain High Increase Organization Develop and Enhance Organization City Council Community Standards Excellence Messaging Excellence Promote Economic Update overall DT Redefine Events p Develop and Enhance Develop Our Development and Create plan Plans Strategy and Policy Messaging Community w Commit to/ Commit to Strategic Implement and Develop a Strategic Planning Launch Capital Legislative Agenda Planning and Planning Implementation Facilitation and Documentation: by Dr.Richard Fursman and Irina Fursman/651338.2533/www.hue.life 7 / 2 YEAR STRATEGIC DIRECTIONS I Strategies with recommended actions STAFF PLANNING Far' )n and Documentation: by Dr.Richard Fursman and Irina Fursman/651? '533/www.hue.life 8 FOCUSED IMPLEMENTATION I Definition and Summary Action removes the doubt that theory and analysis cannot solve. In signing up to work on a 'strategic direction'and scheduling actions and accomplishments, commitment and realism are brought into the planning efforts. The journey of implementation is mapped out and steps are decided which will begin the realization of our vision. The implementation timeline workshop asks the question: What will be our specific, measurable accomplishments for the first year? STAFF PLANNING Facilitation and Documentation: by Dr.Richard Fursman and Irina Fursman/651338.2533/www.hue.life 9 FOCUSED IMPLEMENTATION I 1st Year Accomplishments Focus Question: What will be our specific, measurable accomplishments for each Strategic Direction, June 2015-June 2016? Strategic Direction & Current RealityTwo-year Success Team Members Q, 2. .......... 3. t Nm 4. WN Fac`" ',)n and Documentation: by Dr.Richard Fursman and Irina Fursman 651? -933/WWW.hue.life 10 FOCUSED IMPLEMENTATION 90-Day Implementation Steps -SAMPLE This is a sample template you may use to create 90-day implementation plans for each project/initiative. q,1, {> ...a,,,y �- f � .IANr >✓5'..'�"w, �*�.,, ^: �°,"t>ta a.' �' .ti, �A;' '.$'. .., .uar,?,`1�n'���0% wwr�°.a�,,o-,... rb.' - k.n���,,�';!r, .,r"s"„ �" ���;; .•"�,.:e'tii�',fi,�r...,t +i>�r�> a•�t.,;r {,} a;^�., �„��c� 'k, .�,.j� How—what Implementation steps When Where Who Resources Needed 1. 2. 3. 4. 5. Person power-Action team: (list,star(*)coordinator(s) Evaluation measurement, indicators,and Total resources needed report date In-kind Financial Facilitation and Documentation: by Dr.Richard Fursman and Irina Fursman/651338.2533/www.hue.life 11 Keeping the Plan on Track Strategic planning bears the most fruit when seen as both a planning retreat or event and a continuous process in which the plan is regularly reviewed, evaluated and refined. The following Quarterly Evaluation flow will be crucial in keeping the plan "on track"for monitoring and evaluation purposes. Quarterly Evaluation and refinement sessions: • 2—3 hour events to affirm accomplishments, acknowledge struggles, capture learnings, make adjustments, build anticipation, and establish commitment for the next quarter. Meetings scheduled during the 1 st or 2nd week of the third month of the quarter. • The face-to-face nature of this event is very important. Memos, emails, and other forms of communication do not allow for adequate team building and consensus building. • These Quarterly Evaluation events work best if everyone who is involved in the implementation attends. At minimum, those responsible for the accomplishments should attend quarterly evaluation and refinement sessions. • Invisible benefits often include strengthening the organization's learning process and allowing for system-wide adjustment to unforeseen influences that must be taken into account. Annual Planning: The 1st month of 1st Quarter is the time to do a new 12 month plan and requires about 6 hours. • Review the whole year. 00 • Develop plan for the next year. • Celebrate * Celebrate * Celebrate! Proposed Planning Rhythm: Objectives: Assess accomplishments, plan for the next period; affirm and re-energize individuals and teams Product/Outcome: Clear tasks and roles for the next period Sept 2016 Dec 2016 March 2016 June 2016 Quarterly Planning Event Quarterly Planning Event Quarterly Planning Event Preparation for Annual 2-3 hours 2-3 hours 2-3 hours Planning Event Quarterly Planning Event Agenda: ! Oifltd .mow ' • A Review Vision, Obstacles Strategic Directions • Evaluation of 90 Day Plans—accomplishments? What didn't get ;'; {' ° , ` NOW ,., done, blocks, learning, implications : , ;a tu.., ., '.: !',. • Plan for the next 90 Days—Measureable Accomplishments oniDrt' quarterly timeline 90 day action plan for each accomplishmentIde " ;VM�lliwl��$' •� ,���'f/V^i�a+,.'n:�°. 'y,•,.Y. ;Qe4 Far in and Documentation: by Dr.Richard Fursman and Irina Fursman/651" 533/www.hue.life 12 uw xn Ch ` Richard Fursmen,Ed.D 651.338.2533 Irina Fumommmm,CTF vvwvv.hue]ife Vice President 763'233-2338 vvvvw.|inkedin.com/pub/dprichand'fursnnan-ed6/8/b9/426 Linknd|n:mmmm.|inkedin.com/in/fursmnanirina Facilitation and Documentation: byDr.Richard Funmanand Irina Fumman/GSz338.3S]3/vmww.hue]ife 13 City of Stillwater 2020 Practical Strategic Vision GOAL I Develop Organizational Excellence Strategic Initiative: Engage & Develop City Council Action Responsible Party Timeline Implementation Outcome/Measure Update Council Code of Ethics City Administrator/City Clerk/ 4th Quarter 2015 Updated Council Code of Ethics Policy Staff/City Attorney/City adopted by City Council Council Create Council Member City City Department Staff/ City 1St Quarter 2016 Manual available as a resource Manual Council of City operations for Council 0 Members. Develop tracking form for City Administrator/Staff/City 4th Quarter 2015 Tracking form available for use Council/Dept/community Council by Council/Departments by year contacts end 2015. City of Stillwater 2020 Practical Strategic Vision GOAL I Develop Organizational Excellence Strategic Initiative: Maintain High Community Standards Action Responsible Party Timeline Implementation Outcome/Measure Develop community standards Community, Department Heads On going Updated Ordinance Standards for snow removal, garbage & Council recycling removal, landscaping, etc. Create Zoning Administrator/ Community Development 2017 Budget Proposal;position Land use regulation and Code Enforcement Officer Director/City Administrator funded in 2017 budget, fill violation enforcement issues position /City Council position early in 2017. resolved in more timely fashion. City of Stillwater 2020 Practical Strategic Vision GOAL I Develop Organizational Excellence Strategic Initiative: Increase Organizational Excellence Action Responsible Party Timeline Implementation Outcome/Measure Create and fill Human City Administrator/City 2016 Budget proposal; fill HR position filled Resources position Council position by April 1, 2016 Develop staff performance City Administrator/HR November 2015—July 2016 Performance evaluation system 0-1 evaluation system and conduct Manager/City Clerk implemented; annual N regular performance evaluations evaluations being conducted Complete and implement City Administrator/HR 2016 Budget proposal; complete Compensation/classification compensation/classification Manager/City Council analysis by June 1, 2016 results implemented as part of analysis for city staff 2017 labor negotiations Implement State of Minnesota City Administrator/Finance City Council approval of State performance plan annual performance management plan Director/City Council resolution by January 2016 results published by July 1 each for City of Stillwater year/increase in LGA received Value City employees—create City Administrator/HR Proposals to be included in Employees motivated to seek professional development Manager/Dept. Heads/ annual budget requests professional development and opportunities, succession advancement opportunities; planning, employee orientation provide higher quality customer programs service City of Stillwater 2020 Practical Strategic Vision GOAL I Develop Organizational Excellence Strategic Initiative: Develop and Enhance Messaging (also for Strategic Goal II.) Action Responsible Party Timeline Implementation Outcome/Measure Create a Community IT Manager. /City Clerk/ City 4t`Quarter 2015 —2nd Quarter Approve clear communication communication strategy Administrator/City Council 2016 strategy; identify city spokesperson as necessary; implement updated City website ON w Develop City Branding Policy City Administrator/City Clerk/ 4th Quarter 2015 —2nd Quarter Adoption of a City branding Initiative City Council 2016 olicy and standards City of Stillwater 2020 Practical Strategic Vision GOAL II Develop Our Community Strategic Initiative: Promote Economic Development and Create Plan Action Responsible Party Timeline Implementation Outcome/Measure Develop Economic City Administrator/Comm. 4t' Quarter 2015 —2nd Quarter Council conducts Economic Development Strategy Development Director/City 2016 Development work session; Attorney/City Council develop and adopts strategy Cs Update Economic Development Community Development 2017-2018—(part of City Approval by Met Council 2018- Chapter of City Comprehensive Director—City Council Comprehensive Plan Update) 2019 Plan Evaluate Economic City Administrator/Community 2016 Review staffing needs as part of Development staffing Development Director strategy review. Initiate requirements recommendations with available funds in 2016. City of Stillwater 2020 Practical Strategic Vision GOAL II Develop Our Community Strategic Initiative: Update Overall Downtown Plans Action Responsible Party Timeline Implementation Outcome/Measure Develop and Update Downtown Community Development 4t' Quarter 2015—4t'Quarter Updated Downtown Chapter in Chapter in City Comprehensive Director/City Council 2016 City Comp Plan approved by Plan Met Council in 2016 Complete Overall City Park City Planner/Public Works 2016-2017 Inclusion in City Plan for Downtown and the Supervisor/Parks Commission Comprehensive Plan update community /City Council approval by Met Council in 2018/2019 City of Stillwater 2020 Practical Strategic Vision GOAL II Develop Our Community Strategic Initiative: Redefine Events Strategy and Policy Action Responsible Party Timeline Implementation Outcome/Measure Review Stillwater Events City Administrator& 4th Quarter 2015— 1St Quarter Council approves Stillwater Strategy Community Development Staff 2016 Events Strategy /City Council/Public Works Supt./Parks Secretary c*N Review and Update Special City Administrator& 1St Quarter 2016—3rd Quarter Updated Special Events policies CN Events Policies and Programs Community Development/City 2016 and programs approved by Consistent with Events Strategy Council/Parks Secretary Council; changes effective for 2016. City of Stillwater 2020 Practical Strategic Vision GOAL III Sustain Strategic Planning & Implementation Strategic Initiative: Commit to Strategic Planning Action Responsible Party Timeline Implementation Outcome/Measure Conduct regular strategic City Administrator/ City Conduct strategic planning Update status and results of planning meetings with Council Council work sessions every six months strategic initiatives and Staff (spring and fall) Review Department vision and Department Managers Oct. 2015 —March 2016 Dept. vision and goals are goals aligned with City Strategic Plan Elements Make tough decisions Staff and City Council Immediate Consistent application of policies and procedures City of Stillwater 2020 Practical Strategic Vision GOAL III Sustain Strategic Planning & Implementation Strategic Initiative: Commit to/ Implement and Launch Capital Planning Action Responsible Party Timeline Implementation Outcome/Measure Develop and Implement realistic Department Heads/Finance Complete 2016-2020 CIP by City Council approves CIP and functional Capital Director/City Administrator! January 2016 consistent with City Strategic Improvement Plan(CIP) City Council Update CIP by August 1 on Plan and City Comp. Plan annual basis Accelerate 5-year CIP to fund Dept. Heads /Finance Director/ 2016 Budget Process City Council includes Capital 00 priority needs within 2 years City Administrator/City Improvement budget as part of Council 2016 annual budget approval Remodel Police Department and Police Chief/Community Phase 1 - 2016 City Council approval of Phase Upgrade City Hall Development Director/City Phase 2 - 2017 1 &2, construction completed Clerk/City Administrator/ on budget& schedule, PD Finance Director/City Council o erates from remodeled s ace. Develop a CIP funding plan that City Administrator/Finance Annual Budget Proposals Annual and long term City CIP fits with current debt service Director/City Council funding plan comports with standards state, city and financial consultant debt service policies and practices City of Stillwater 2020 Practical Strategic Vision GOAL III Sustain Strategic Planning & Implementation Strategic Initiative: Develop a Legislative Agenda Action Responsible Party Timeline Implementation Outcome/Measure Develop a Legislative Agenda Dept. Heads/City December 2015—February Identify legislative issues,meet Administrator/City Council 2016 and share issue positions with State elected officials o, �o RESOLUTION ADOPTING CITY OF STILLWATER 2015-2020 STRATEGIC PLAN WHEREAS, the City Council and staff have conducted strategic planning work sessions in May,June and October of 2015 and completed a review of strategic plan issues as shown in the attached Stillwater Strategic Plan documents; and WHEREAS, strategic planning is a disciplined effort to produce fundamental decisions and actions that shape and guide what an organization is,what it does and why it performs the services and/or programs it does; and WHEREAS, there are numerous benefits to strategic planning, including: organizations can increase effectiveness and efficiency, improve understanding through better learning, make better decisions, enhance organizational capabilities, improve communications and public relations as well as increase political support; and WHEREAS,the City Council and staff have identified three (3) priority strategic goals of the Strategic Plan to enhance the community which are: Develop Organizational Excellence, Develop Our Community and Sustain Strategic Planning and Implementation; and WHEREAS, the City Council has reviewed the proposed Strategic Plan including the strategic goals and strategic initiatives, including action plans and responsibilities, as outlined in the attached documents, at their November 17, 2015 regular meeting. NOW THEREFORE BE IT RESOLVED that the City Council hereby adopts the attached City of Stillwater Strategic Plan for 2015-2020. Adopted by the City Council of the City of Stillwater, Minnesota this 17th day of November, 2015 Ted Kozlowski, Mayor ATTEST: J. Thomas McCarty,Acting City Clerk 70 CITY OF CENTERVILLE PARKS &RECREATION AGENDA Wednesday, February 3,2016—6:30 p.m. I. CALL TO ORDER 1. Roll Call II. SET AGENDA III. APPEARANCES 1. Mr. Tom Lee—Music in the Park,2016 IV. CONSIDERATION OF MINUTES 1. Parks & Recreation Committee Minutes of January 6, 2016 V. COMMITTEE BUSINESS 1. Bike MN Event 2. Election of Chair& Vice-Chair—Tabled from Previous Meeting 3. 2016 Tour de Hugo Bike Ride, September 24,2016 4. 2016 Fete des Lacs Committee Meeting—Scheduled for August 5,6 & 7,2016 VI. UPDATES 1. Council Updates—Council Member Steve King 2. 2016 Council Goal Setting Session/Short/Long Term Planning 3. MN DNR Hunter&Angler Grant 4. Minnesota Twins Community Fund VII. OTHER ITEMS 1. None VII. ACTION ITEM(S)REVIEW VIII. ADJOURNMENT *REMINDERS** Planning&Zoning Commission Meeting—February 2, 2016, 6:30 p.m. (Council Chambers) Parks & Recreation Committee Meeting—March 2, 2016, 6:30 p.m. (Council Chambers) City Council Meeting—February 10, 2016, 6:30 p.m. (Council Chambers) City Council Meeting—February 24, 2016, 6:30 p.m. (Council Chambers) --ks & Recreation—February 6, 2016 - Family Skate Night, LaMotte Park(Hayrides 6:30 p.m.—8:30 p.m., corn,hot cocoa and bonfire(6:30 p.m.—9:00 p.m.) 71 AGENDA 2016 CENTERVILLE FETE DES LACS FESTIVAL COMMITTEE MONDAY, JANUARY 25, 2016 - 6:30 PM Centerville City Hall 6:30 pm 1. Welcome and Introductions—Mike Ericson 6:40 pm 2. Review Charge from Centerville Lions and Businesses "Fun Family Event That Builds Community" "Beach Party Theme" • Recap of December 21, 2015 meeting • Telecon with Gold Star Carnival/Circus. Unfortunately these organizations did not have the available time to participate. They have previous engagements already. • Parks and Recreation Action Item—Kerri Kolstad— Mike Erickson made introductions and Kerri provided some background on Wahoo Adventures. 7:05 pm 3. 2016 Committees • Publicity—Flyer in windows of businesses • Food—Lions • Music—Tom Lee • Volunteers—Lions and Park& Recreation • Sponsors—Mike and Kerri • Parade—Jeff and Ben We would like to see the parade go to park from the school (not blocking off Centerville Road) and get them to the park for those that want to compete for a prize. • All Star Softball Game—Todd Steffen • Security—CLPD— • 5K& 8K Run Race Director—Kerri Kolstad • Thank You's- • Fireworks—City/Lions -Would like to see happen on Saturday if we can draw more people to the park • Bingo—Lions - Possible Saturday and Sunday—may get the scouts to help volunteer • In discussions regarding getting businesses involved, we thought maybe we could have an evening with our(need a good word here).. have the Police, Fire, CERT team and possible K-9 units up by city hall to have kids learn and experience the whole fun of trucks, police cruisers etc. Try to build a great example for the young kids to know that these people are working to protect them and keep them safe etc. 72 • Kerri showed us the website fetedeslacs.org—we will try and tie in all websites, events and links to so there is one place to go to find out what's happening 7:15 pm 4. Community/Student Volunteers • Centennial High NHS,ROTC, Student Council • Centerville Elementary PTA Committee Council • Main Street Business Association • Parks and Recreation Commission • Boy Scouts and Girls Scouts • St. Gen's Catholic Church • Anoka County Radio Club - 7:20 pm 5. Discussion on Major Sponsors: Petting Zoo ($500)- Inflatables ($575) - This will be tasked out to Lions Cheryl and Katie 7:25 pm 7. Schedule Next Meeting—All felt we should stick with the last Monday of each month 7:30 pm 8. Adjournment 73