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HomeMy WebLinkAbout2016-02-24 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING February 24, 2016 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of February 24, 2016 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: Council Member Ben Fehrenbacher STAFF: City Administrator Mike Ericson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:00 p.m. The Council conducted an interview was a potential Planning & Zoning Commissioner, however, there was not a quorum present. II. PLEDGE OF ALLEGIANCE III. PUBLIC HEARING/COMMENT 1.None. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. APPROVAL OF AGENDA Mayor Wilharber added Centerville Claims through February 24, 2016 (Check #30049-30057) under Consent Agenda and Extension of Franchise Fee Implementation for CenterPoint Energy to May 1, 2016, Item #5 under New Business. Motion by Council Member Love, seconded by Council Member Paar to approve the Agenda as presented. All in favor. Motion carried. City of Centerville Council Meeting Minutes February 24, 2016 VI. APPROVAL OF MINUTES 1. February 10, 2016 City Council Meeting Minutes Mayor Wilharber provided an opportunity to Council Members for modification. Motion by Council Member Paar, seconded by Council Member King to approve the February 10, 2016 City Council Meeting Minutes as presented. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville February 10, 2016 through February 24, 2016 Claims (Check #30039-30048) W/Void Check #29430 & (Check #30049-30057) 2. Centennial Lakes Police Claims through February 10, 2016 (Check #10722-10745) 3. Centennial Fire District Claims through February 9, 2016 (Check #7309-7329) Motion by Council Member King, seconded by Council Member Love to approve Consent Agenda as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. 2016 Agreement for Residential Recycling Program (Anoka County) **TABLED** Administrator Ericson stated that Council requested additional information at their last meeting so the item was tabled. Staff provided the information requested. Administrator Ericson also stated that he has been attending the SWATT recycling meetings on a regular basis. He is working with other cities to establish innovative ways to increase the City’s recycling tonnage and anticipates a growth in the tonnage due to collaborative efforts similar to last years’ fall multi-city recycling event. Administrator Ericson reported that the goal of 381 tons for 2016 is provided by Anoka County and he would be happy to obtain how that number is derived. Administrator Ericson also reported that he is aggressively working with Waste Management to increase recycling numbers through mailings and additional events. Council Member King stated that the decrease could be associated with individuals being more consciences when making purchases and being more health oriented. Discussion also ensued regarding the recyclable markets, tainted items and unrecoverable materials, innovative programs being offered, not meeting goal and how it affects funding and avenues for additional funding. Motion by Council Member Paar, seconded by Council Member Love to Approve the 2016 Agreement for Residential Recycling Program (Anoka County). All in favor. Motion carried. 2. Anoka County Radio Club Request **TABLED** Page 2 of 7 City of Centerville Council Meeting Minutes February 24, 2016 Administrator Ericson stated that the item was tabled from the previous meeting due to a need for clarification from the Finance Director. Administrator Ericson stated that Finance Director Paulseth confirmed of the amount of the purchases to be $1,600 and would be an allowable expenditure for the City. Motion by Council Member Paar, seconded by Council Member Love to Aprove the Purchase of Eight Gator Batteries and 12 Handheld Radio Batteries in an Amount of $1579.80 as presented. All in favor. Motion carried. Discussion ensued regarding State Purchasing Contract, notification of the Radio Club and Festival Committee. Administrator Ericson stated that he would research the purchase and notify both the Radio Club and Festival Committee of the purchases. Council Member Paar requested that several members of the Radio Club included in the email group for Festival meetings and Mayor Wilharber thanked the Radio Club for their dedication to safety and working with the City during events. 3. County Commissioner Rhonda Sivarajah, Metropolitan Council Governance Structure a. Res. #16-010 – Supporting Principles for Reform of the Metropolitan Council Administrator Ericson stated that this item was tabled from the previous meeting to provide Council Members time to review the item and staff’s drafting of a resolution for consideration. Discussion ensued with members of the Council noting the Met. Council’s roll has transformed over the years from providing sewer and land use policy. Members are appointed by the Governor rather than elected official and the merits of accountability to their constituents was discussed. Council felt that this is a good start in protecting the City’s guardianship of resources and policy making authority. Motion by Council Member King, seconded by Council Member Paar to Adopt Res. #16- 010 as presented. All in favor. Motion carried. IX. NEW BUSINESS 1.Federal Emergency Management Agency – Correspondence Revalidating Previous Determinations Administrator Ericson stated that this item was requested to be placed on Council’s agenda by Council Member King as an educational item for Council Members and residents regarding the new FEMA Flood Map. He noted the revisions and avenues for residents to use to obtain a Letter of Map Determination or Revision from FEMA if their financial institutions require flood insurance. Engineer Statz stated that more than one year ago the City, in conjunction with several land owners, Rice Creek Watershed District and FEMA worked cooperatively to modify the Page 3 of 7 City of Centerville Council Meeting Minutes February 24, 2016 southeasterly portion of the map decreasing the flood zone along Clearwater Creek. Engineer Statz stated that the benefiting property owners agreed to assessments associated with the project, FEMA modified the City’s Flood Zone Map and the City approved Ordinance #73, Second Series amending Chapter 155, Flood Damage Prevention in November, 2015. 2.North Metro TV Equipment Upgrade Project Summary a.Res. #16-011 – Amendment of the Amended Joint & Cooperative Agreement for Administration of a Cable Communications System to Amend the Commission’s Authority to Issue Bonds, Obligations and Other Forms of Indebtedness and to Modify the Member Cities’ Use of Certain Franchise Fees b.Res. #16-012 – Concurring in the Issuance of G.O. Capital Notes, Series 2016A to be Issued by the City of Circle Pines, Minnesota and Authorizing Execution of a G.O. Capital Note, Series 2016A and Levying a Tax for the Payment Thereof Administrator Ericson stated that over the past several months both the Commission and Operations Committee have been discussing equipment upgrades due to failing equipment and the delivery of high definition television capabilities several years ago by Comcast and now Century Link. Administrator Ericson introduced Ms. Heidi Arnson, Executive Director North Metro Telecommunication Commission. Ms. Arnson stated that some of the Commission’s equipment was originally provided by Charter Communications through the original Cable Franchise Agreement or is over 13 years old and has exceeded its useful life and is analog or standard digital (SD). Ms. Arnson stated that as Council is very aware, most televisions are high definition (HD) (wide screen capabilities and higher picture resolution), 73% of Comcast subscribers pay for high definition services and 100% of CenturyLink subscribers will have high definition services. Ms. Arnson stated that with the Commission’s current equipment, their programming is not taking advantage of the services being provided to consumers and their product has a substandard appearance. Ms. Arnson stated that following an equipment replacement analysis it was determined to upgrade Master Control, $583,000; upgrades within the production truck and, $786,000 and replacement of the truck itself, $200,000; two (2) studios, $605,000. Ms. Arnson stated that the debt for the construction of the NMTV building was recently paid off and capital expenditures for video equipment over the past five years have averaged $198,000/year. Ms. Arnson stated that the Commission would have funds available in the amount of $388,000/year if budgeting at the same level as previous years and it was most cost effective to replace all equipment at once. Ms. Arnson reported that the City of Circle Pines is willing to bond for the upgrade allowing the spreading out of the payments across ten years and that the payment would be $226,000 annually. It also allows for annual yearly maintenance purchases of field cameras, edit computers, microphones, etc. which are needed even with the high definition upgrades. Ms. Arnson stated that the Commission recommends that member cities adopt the resolutions amending and restating the Joint Powers Agreement and setting terms for repayment of the Page 4 of 7 City of Centerville Council Meeting Minutes February 24, 2016 equipment bond through Circle Pines. Ms. Arnson also stated the upgrades with provide viewers and producers with state-of-the-art equipment and associated product. Ms. Arnson brought to the Council’s attention that with the Amended and Restated Joint and Cooperative Agreement for the Administration of a Cable Communications System a revision has been made to allow for franchise fees to be utilized for citizen communications (newsletters, business directories, signage, etc.) along with regular cable related expenses. Discussion ensued regarding the Commission and its efforts and ability to assist the City in upgrades as the current product delivered to residents is not of good. Ms. Arnson stated that many of the member cities are also upgrading equipment and staff is willing to assist and make recommendations. Motion by Council Member Paar, seconded by Council Member Love to Adopt Res. #16- 011 – Amendment of the Amended Joint & Cooperative Agreement for Administration of a Cable Communications System to Amend the Commission’s Authority to Issue Bonds, Obligations and Other Forms of Indebtedness and to Modify the Member Cities’ Use of Certain Franchise Fees as presented. All in favor. Motion carried. Motion by Council Member Paar, seconded by Council Member King to Adopt Res. #16- 012 – Concurring in the Issuance of G.O. Capital Notes, Series 2016A to be Issued by the City of Circle Pines, Minnesota and Authorizing Execution of a G.O. Capital Note, Series 2016A and Levying a Tax for the Payment Thereof as presented. All in favor. Motion carried. 3.Consider Appointment of Mr. Charles Reinhardt to the Planning & Zoning Commission Discussion ensued regarding the lack of quorum during the interview process and consensus was to table the item until the next meeting. Upon discussions with Mr. Reinhardt, he will be out of state for the March 9, 2016 meeting but would be able to attend the March 23, 2016 meeting at 6:00 p.m. 4.Res. #16-013 – Authorizing Abatement of Special Assessments Certified to Anoka County Administrator Ericson stated that the presented resolution is to clear up discrepancies that occasionally happen with assessments. This was a housekeeping item. Motion by Council Member Paar, seconded by Council Member Love to Adopt Res. #16- 013 – Authorizing Abatement of Special Assessments Certified to Anoka County as presented. All in favor. Motion carried. 5.Extension of Franchise Fee Implementation for CenterPoint Energy to May 1, 2016 Page 5 of 7 City of Centerville Council Meeting Minutes February 24, 2016 Attorney Glaser stated that within all of the agreements for franchise and franchise fees associated with the utility companies a reciprocity clause was included so that no entity was treated differently, all were provided with the same requirements and being that the Council extended Xcel Energy’s, CenterPoint would also like the extension. Attorney Glaser stated that more than likely Connexus Energy will also be requesting the extension shortly. Motion by Council Member Love, seconded by Council Member King to Extend the Implementation date for CenterPoint Energy for Collection of Franchise Fees from April 1, 2016 to May 1, 2016. All in favor. Motion carried. X. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1. Administrator Ericson a. Wahoo! Adventures Contract & Detailed Services Administrator Ericson stated that he did not include a detailed listing of services to the Council at its last meeting. Administrator Ericson stated that Ms. Kerri Kolstad will be a well- received Race Coordinator including marketing and sponsorship for the Fete des Lacs runs. b. 2015 Franchise Fees – Comcast/North Metro Telecommunications Commission Administrator Ericson reported that the City is in receipt of the Franchise Fees for 2015 in the amount of $10,683.01. Administrator Ericson also reported that at Council’s first meeting in March they would be hosting a Joint Work Session with the Parks & Recreation Committee and the Planning and Zoning Commission discussing 2016 goals. Administrator Ericson reported on the status of the old Waterworks site and 7265 Main Street, stating that staff from numerous agencies will be meeting with the developers shortly to discuss concerns, permitting requirements, etc. associated with the four (4) story apartment building concept plan. Discussion ensued regarding needed fire apparatus for a building of such height, mutual aid, parking, marina, slips, existing building and sewer/water services. Administrator Ericson stated that meetings would have been held with the City of Lino regarding th the proposed Mattamy Homes project along 21 Avenue North (866 homes). Council had a large concern for the impact on the school district associated with this development. st Council Member King questioned the status of the 21 Avenue Joint Agreement with the City of Lino Lakes regarding maintenance of the roadway. Attorney Glaser stated that staff has been working diligently with the City of Lino Lakes regarding the agreement and anticipated that it would be brought before Council shortly. Council Member Love stated that he recently attended the N.E. Water Summit meeting at the Hugo City Hall and it was well attended. The DNR shared a plan which they presented to the Page 6 of 7 City of Centerville Council Meeting Minutes February 24, 2016 legislature with results of a study that assesses the feasibility and costs of augmenting White Bear Lake with water from the Mississippi River. The study also looked at two alignments to deliver water from the Pleasant-Sucker-Vadnais chain of lakes to White Bear Lake. Council Member Love reported that a big item of the meeting was that information was brought forward that White Bear Lake has been augmented by the aquifer for 50 years up until 1978. Mayor Wilharber stated that the Centennial Fire District Steering Committee would be taking place in May. XI. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member King, to Adjourn the Council meeting of February 24, 2016 at 7:33 p.m. All in favor. Motion carried. Transcribed by Staff Member Teresa Bender, City Clerk Page 7 of 7