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HomeMy WebLinkAbout2016-03-23 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING March 23, 2016 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of March 23, 2016 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love Council Member Jeff Paar ABSENT: None STAFF: City Administrator Mike Ericson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. PUBLIC HEARING/COMMENT 1.SWPPP/MS4 Program and Permit Engineer Statz stated that the city is required to hold an annual public meeting to offer residents the opportunity to comment on the City’s Storm Water Pollution Prevention Plan/Municipal Separate Storm Sewer Systems (MS4) Plans. He stated that there are several components to the program, including: Public Education and Outreach; Public Participation/Involvement; Illicit Discharge Detection & Elimination and Construction Site Stormwater Runoff. Engineer Statz stated that the City provides the public with information on their web site and at City Hall regarding procedures and good practices for ponding, wetlands, etc. He also stated that instituting the City’s policy regarding the use of salt, sand, and salt brine during the winter months minimizes the impact on the environment. Discussion ensued regarding fabric covers over manholes and in catch basins during road construction projects and Engineer Statz stated that this is a part of the City’s best management practices and the practice is commonly utilized. City of Centerville Council Meeting Minutes March 23, 2016 Engineer Statz stated that the City in conjunction with the Rice Creek Watershed District, monitors construction site runoff, silt fencing and monitoring of stormwater ponds so duplication of services do not occur. Mayor Wilharber opened the meeting for Public Information/Public Comment – SWPPP/MS4 at 6:36 p.m. The Mayor provided an opportunity for public comment. No members of the audience expressed an interest for comment. Motion by Council Member Love, seconded by Council Member Fehrenbacher to close the Public Input - SWPPP/MS4 meeting portion at 6:39 p.m. All in favor. Motion Carried. Mr. Charles Reinhardt, 1723 Meadow Lane, desired to confirm Council Member attendance at the April 13, 2016 Council meeting. He stated that there was a lack of quorum at his previous scheduled interview for the vacant seat on the Planning & Zoning Commission. Mayor Wilharber questioned whether Mr. Reinhardt had missed a scheduled interview in the past and he concurred. Mayor Wilharber apologized for Council Member’s tardiness and/or absence and that is why Council tabled the item. Mayor Wilharber questioned whether Mr. Reinhardt desired to be interviewed at 6:15 p.m. or 6:00 p.m. and consensus was that he would appear before Council at its April 13, 2016 meeting commencing at 6:15 p.m. to interview for the position of Planning & Zoning Commissioner. Mr. James Huber, 7314 Deer Pass Drive explained that he recently received a mailing requesting public comment from the U.S. Army Corps. of Engineers regarding a proposed development th along 20 Avenue North across from his neighborhood. Mr. Huber stated that he has concern regarding the installation of turn lanes, traffic, sidewalks and buffering to his development and th those residences’ that abut 20 Avenue. He requested any information that Council may have regarding the proposed Mattamy Homes development of 866 homes. Engineer Statz stated that he had just heard about the mailing requesting public comment and has had limited time to review the item. He stated that the mailing Mr. Huber provided him was lacking any mapping and without further review he would be assuming what is being contemplated. Engineer Statz reassured Mr. Huber that he would continue to research the item, for Mr. Huber to be proactive in a response to the Army Corps. of Engineers and contact the City of Lino Lakes due to the proposed development’s location within their community. Both Administrator Ericson and Engineer Statz stated that they have attended meetings with the City of Lino Lakes regarding the proposed development, this is the first they have heard about this mailing and they would be in contact with the Ms. Katie Larson, City Planner for the City of Lino Lakes to request additional information and copies of notices sent to residents. Council encouraged Mr. Huber to be active in the proposed development. Page 2 of 7 City of Centerville Council Meeting Minutes March 23, 2016 Mr. Huber stated that he believes the development will require the removal of a pond/drainage/utility easement that is located in the rear of his property and his neighbors. He states the importance of water runoff and the natural barrier provided to the homes by the woodlands that abut the pond/drainage area and desires for it not to be removed. He thanked Council for their time and appreciated any information that they could provide to him. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. APPROVAL OF AGENDA Mayor Wilharber corrected the Agenda by stating City of Centerville February 25, 2016 through March 9, 2016 Claims (Check #30058-30071), under Consent Agenda should be changed to March 9, 2016 through March 23, 2016 Claims (Check #30086-30098) and added Fourth Amendment Site Lease Agreement-T-Mobile Water Tower Antenna under New Business #4. Motion by Council Member Love, seconded by Council Member King to approve the Agenda as presented. All in favor. Motion carried. VI. APPROVAL OF MINUTES 1. March 9, 2016 City Council Meeting Minutes Mayor Wilharber provided an opportunity to Council Members for modification. Mayor Wilharber requested that the minutes reflect that Mr. Magdik provided the Council with a check in the amount of $2,800 for estimated taxes per the original purchase agreement and add “for a one bedroom apartment” after “month and before and” of the last sentence in the second paragraph on page 6 of 8 of the minutes. Motion by Council Member Paar, seconded by Council Member King to approve the March 9, 2016 City Council Meeting Minutes with the Above Stated Revision. All in favor. Motion carried. VII. CONSENT AGENDA 1. City of Centerville March 9, 2016 through March 23, 2016 Claims (Check #30086-30098) & (Check #30099-) 2. Centennial Lakes Police Claims through March 9, 2016 (Check #10771-10789 3. Centennial Fire District Claims through March 8, 2016 (Check #7345-7379) Mayor Wilharber provided an opportunity to Council Members for removal of any items of concern. Council Member King requested that Item #1 be pulled for additional discussion. Page 3 of 7 City of Centerville Council Meeting Minutes March 23, 2016 Motion by Council Member Fehrenbacher, seconded by Council Member Love to Approve Consent Agenda Items #2 & 3 as presented. All in favor. Motion carried. Engineer Statz addressed the Council about the claim(s) from Mr. Barett who has resided in the home for 36 ± years. He never experienced a problem with their sewer line freezing except for this winter and they along with City Staff feel that it is associated with the CSAH21/Centerville Road Improvement Project. Engineer Statz stated that the City and he are working with Anoka County and the contractor to determine responsibility and correction but in the meantime, the property owner should not be responsible for the issue. Council Member King questioned whether there had been any other complaints from residents regarding similar issues and Engineer Statz stated no. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to Approve Consent Agenda Item #1 as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1.None. IX. NEW BUSINESS 1.Discussion on Fete des Lacs Fireworks Display – Increase by $1,000? Council Member Paar stated that recent discussions with the Fete des Lacs Festival Committee regarding potentially increasing the fireworks budget by $1,000. Council Member Paar stated that generally Hollywood Pyrotechnics provides much more than their contracted $4,000 display and has never pushed to increase the display amount. He has consulted with the Finance Director who has stated that funds would be available for a $1,000 increase. Administrator Ericson stated that an aggressive sponsorship for Fete des Lacs activities is taking place with the receipt of a $500 sponsorship being received earlier today. Council Member Fehrenbacher, seconded by Council Member Paar to Enter into a Contract with Hollywood Pyrotechnics for a $5,000 Fireworks Display on August 5, 2016 with a Rain Date of August 7, 2016. (4/1) Council Member King Opposed. Motion carried. 2.Request for Letter of Credit Reduction, Ground Development Administrator Ericson stated that the presented letter by Ground Development generally would appear on Council’s Consent Agenda. He stated that the developer of Pheasant Marsh has recently sold 12 vacant lots within the Pheasant Marsh 3 area, has allowed several outlots to go tax forfeited, has been less than responsive with his responsibilities for maintaining the vacant parcels, sidewalks and roadways within the developments and the City has threated action Page 4 of 7 City of Centerville Council Meeting Minutes March 23, 2016 against his letter of credit and the imposition of special assessments for abatement of public safety issues (grass cutting, sidewalk shoveling, etc.). Discussion ensued regarding remaining parcels once the sold 12 are developed being 8, purpose of the letter of credit being the City’s ability to draw/utilize the funds to bring into compliance items that the developer has neglected, June deadline date, parcels tax forfeited by the developer and possibility of tabling the item. Administrator Ericson also stated that the Parks & Recreation Committee would like an opportunity to consider utilization of the tax forfeited parcels. Motion by Council Member Fehrenbacher, seconded by Council Member King to Table Ground Development’s Request for Reduction in Letter of Credit to the April 13, 2016 Meeting. All in favor. Motion carried. 3.Landform – Professional Planning Services – Waterworks Site Redevelopment Administrator Ericson stated that he has spoken with Council regarding the experience necessary for working with local government agencies (RCWD, DNR, Army Corps. of Engineers, etc.) regarding this development. Administrator Ericson stated that he has worked with Landform – Professional Planning Services in the past and felt that Council should consider their services along with the services provided by Stantec. Engineer Statz stated that Stantec could provide these same services outlined in the presented proposal from Landform and desired to also submit a proposal if desired by Council. He stated that his firm has planners and in fact that Mr. Phil Carslon has been assisting in the planning associated with the Waterworks site for several weeks, appeared before the Planning and Zoning Commission and brings numerous years of experience to the table. Attorney Glaser stated that the City of Centerville is contracted with Stantec for engineering services for 2016, however they could go outside for other services allowable by the contract. Consensus of the Council was that Stantec be given an opportunity to provide engineering and planning services to the City, that the development be done correctly and at any time, if the City felt they were not fulfilling their goals they would seek additional outside firms for services. Discussion ensued regarding the Comprehensive Plan and its update with Stantec’s ability to assist in that project. Engineer Statz stated that they provided the last Comprehensive Plan Amendment and are more than qualified to complete this. Motion made by Council Member Fehrenbacher, seconded by Council Member Love to continue With Consulting Planning Services with Stantec for the City of Centerville for 2016. All in favor. Motion carried. 4.Dupre Request for Memorial Bench Mayor Wilharber stated that he has spoken with several members of the Dupre family regarding their request and stated that their desired location is between the Lakeland Circle roadway on the Page 5 of 7 City of Centerville Council Meeting Minutes March 23, 2016 lake side of CSAH14/Main Street. Mayor Wilharber stated that the City does not own the property and their request should have been forwarded to Anoka County. Staff stated that the letter was forwarded to Commissioner Sivarajah who forwarded the request to John VonDeLinde who stated that they would take the lead on installation and purchase of a memorial bench, he anticipated that the fee would be $1,000 but would forward more precise information when it became available. Administrator Ericson stated that the City has a very good partnership with Anoka County Parks and that he had recently been in contact with them regarding signage for the Indian burial mound. Administrator Ericson stated that the City has a wealth of history that needs to be tapped and utilized with the Dupre family. 5. Fourth Amendment to Site Lease Agreement - T-Mobile (Water Tower Lease) Attorney Glaser stated that T-Mobile desires to renew a 25 year contact with the City for leasing space for their antenna equipment on top of the City’s water tower. Attorney Glaser stated that he is looking for direction as to whether or not they desire to proceed with the amendment or hire a consulting firm to determine the value of the site for T-Mobile’s use. Attorney Glaser stated that he anticipated it would cost approximately $3,000 to hire a firm to provide an appraisal. Attorney Glaser stated that he has worked on these agreements in the past and felt that the $23,000/year was a fairly close estimate of the value. Lengthy discussion ensued regarding a shorter period for the lease agreement, $25,000/year more average, location of our tower and their ability to utilize it. Motion by Council Member Fehrenbacher, seconded by Council Member Love to Table this Item to the April 13, 2016 Council meeting. All in favor. Motion carried. X. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1. Administrator Ericson a. Shake Your Shamrock Run Administrator Ericson stated that this was a great event for spectators, participants and the City as a whole. Administrator Ericson stated that Council Member Fehrenbacher, Race Coordinator Kolstad and his family ran in the races. b. Fete des Lacs Festival Report Administrator Ericson stated that he is extremely pleased with the turnout out and representation being provided by the numerous entities and groups. Administrator Ericson stated that he will provide Council with an Agenda prior to the meetings and a red-lined version following the meetings to assist in keeping them abreast of the planning of the week-long event. c. 2016 City Focus Goals Page 6 of 7 City of Centerville Council Meeting Minutes March 23, 2016 Administrator Ericson stated that he and staff are finalizing a draft subsequent to Council’s last work session and he should be providing that to Council shortly. d. Anoka County Community Action Program, Inc. Council Member Love desired to request information about the presented Anoka County Community Action Program and more information on how they assisted the senior individuals more in depth than the report states and how the City could assist these individuals in the future. Administrator Ericson stated that he would provide more information at Council’s next meeting. Discussion was had regarding a recent inquiry as to property taxes and a home’s valuation. The Mayor stated that the City Assessor, Ken Tolzman should be contacted regarding the valuation and there should be a small fluctuation due to the Fire District. The Mayor also addressed an opportunity in April for residents to discuss their home’s valuation with Mr. Tolzman at the upcoming Local Board of Equalization meeting. Discussion was also had regarding the recent enactment of Franchise Fees for utilities and is was stated that it would be advantageous for the City to place something in the newsletter for resident’s awareness of the dedication Road Maintenance Fund and its revenue. Engineer Statz reminded the audience and Council Members that the Planning & Zoning Commission scheduled three (3) public hearings for their April meeting (7261 Main Street – Variance; 7265 & 7281 Main Street “Waterworks site” – Rezone & Comprehensive Plan Amendment and 1721 Westview Street “School Parking Lot” – Rezone & Comprehensive Plan Amendment. XIII. ADJOURNMENT Motion by Council Member Paar, seconded by Council Member Fehrenbacher, to Adjourn the Council meeting of March 23, 2016 at 8:05 p.m. All in favor. Motion carried. Transcribed by Staff Member Teresa Bender, City Clerk Page 7 of 7