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Home My WebLink About2016-02-03 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, February 3, 2016 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on February 3, 2016 at the City Hall location. Present: Chairperson Jon Grahek Committee Member Kevin Amundsen Committee Member Chris Bettinger Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Council Member, Steve King City Administrator, Mike Ericson Absent: Committee Member Charles Reinhardt Vice Chairperson Kevin Waeghe Public Works Director, Paul Palzer I. CALL TO ORDER Chairperson Grahek called the February 3, 2016 Meeting of the Parks & Recreation Committee to order at 6:34 p.m. in the Council Chambers at City Hall. Roll Call – see above II. SET AGENDA Motion was made by Committee Member Peterson, seconded by Committee Member Seeley to add the following under Committee Business: #5. Family Skate Night & Hayride and #6. Status of Planning Commission vacancies. All in favor. Motion carried. III. APPEARANCES ~ Mr. Tom Lee - Mr. Lee was unavailable this evening Ms. Kerri Kolstad - (see 4 under Committee Business) # IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Seeley, seconded by Committee Member Peterson to approve the January 6, 2015 minutes as amended: Under Committee Business #6 – change Mr. & Mrs. to Mel & Joyce. All in favor. Motion carried V. COMMITTEE BUSINESS 1.Bike MN event City of Centerville Parks & Recreation Committee Meeting Minutes February 3, 2016 This organization is seeking schools and communities interested in hosting a Walk! Bike! Fun! Pedestrian and Bicycle Safe Curriculum training session in Spring, 2016. Administrator Ericsen met with Centerville Elementary to discuss a bike inspection and rodeo. This will be further discussed at the March meeting. 2.Election of 2016 Chair & Vice-Chair for the P & R Committee Motion was made by Committee Member Bettinger, seconded by Committee Member Seeley to elect Jon Grahek as Committee Chair for the ensuing year. All in Favor. Motion carried. Motion was made by Committee Member Peterson, seconded by Committee Member Amundsen to elect Kevin Weghe as Committee Vice-Chair for the ensuing year, upon his acceptance. All in Favor. Motion carried. 3.2016 Tour de Hugo Bike Ride This event, scheduled for September 24, 2016 is comprised of 4 separate races – 6, 20, 32 & 65 miles, utilizing city streets, county roads and country trails. 4.2016 Fete des Lacs – August 5, 6 &7 The 2016 Centerville Fete Des Lacs Festival is scheduled for the first weekend in August, 2016. City Administrator Ericson has been coordinating & chairing the monthly meetings of the 2016 Centerville Fete des Lacs Festival Committee consisting of representatives from area businesses, organizations, Staff and Committee Members. Sub-committees are being organized and additional participants/volunteers are being sought. In an update from the January 25, 2016 Committee meeting, the following items were presented/discussed:  Ms Kerri Kolstad was introduced and provided some information on her business, Wahoo! Adventures.  Circus: the circus contacted was unavailable for 2016  Placemats: this will list all of the individual activities during the 3 days of the festival including the weekly Music in the Park on Tuesday evenings and the Water Ski Show on Thursday evenings and be placed in area restaurants. Approximate size 13.5 x 10.5 and Committee Member Amundsen will get prices on 1 – 4 color printing;  Parade: suggested the parade go to the Laurie LaMotte Park from the school & not block off Centerville Road;  Fireworks: joint effort with City & Lions – would prefer to schedule them for Saturday since there are more activities going on during the day & could keep people in the city longer;  Bingo: Lions may hold Bingo on both Saturday and Sunday, but will need additional volunteers to help, possibly the Boy Scouts; Page 2 of 6 City of Centerville Parks & Recreation Committee Meeting Minutes February 3, 2016  Other: discussed possibility of gathering together police, fire, CERT team and K-9 units by the City Hall for the kids to experience seeing them up close, learning about the each of these and to provide great examples that these people are working to protect them and to keep them safe. Other possibilities are the water patrol, SWAT team & a helicopter. There was also discussion regarding sponsors and possibly having a Petting Zoo & Inflatables during the festival. City Administrator Ericson also suggested the possibility of having a booth at the NE Metro Expo, a community business expo, on May 1, 2016 from 11 a.m. to 4 p.m. The cost would be $250 Ms. Kerri Kolstad of Wahoo! Adventures has been hired as the Fete des Lacs Race Director for the 8k/5k/Fun Run/Walk to be held on August 6, 2016 for $2,100 based on 60 hours at the rate of $35 per hour. She will work with the Festival Committee and City of Centerville. She is working on the following:  has developed a website for the festival (fetedeslacs.org), which is not yet live, and it is hoped that any websites, events and links can be tied in to this new one so there will be one main source of information. This would include the ability to download the race courses and the registration form (waiver);  is in the process of developing a new logo for the back of the race day shirts, listing the sponsors, adding verbiage as “Strong Parks/Strong Community” & keeping the stick person, for continuity from past events, but updating it;  suggested providing a sapling to plant by the participants;  simplify pricing tiers;  provide some kids activities such as face painting, etc. while the parents are registering for the race;  obtain the support of the White Bear Lake Area Chamber of Commerce, Lino Lakes & Hugo Business Associations. In addition, the following items need to be started/completed in January/February: online registration set up, park permit applications with Anoka County and City of Centerville, advertising in Running Magazines, etc. 5.Family Skate Night & Hayride This event will be held on Saturday, February 6, 2016 at Laurie LaMotte Memorial Park. The hayride and skating begins at 6:30pm with the hayride ending at 8:30 p.m. & skating ending at 9:00 p.m. These activities will also include a bonfire, popcorn and hot cocoa. Committee Member Amundsen requested a key for the warming house. 6.Status of Planning & Zoning Commission Vacancies Page 3 of 6 City of Centerville Parks & Recreation Committee Meeting Minutes February 3, 2016 Council Member King stated that the Council would be interviewing two (2) candidates at their next meeting. VI. UPDATES 1. Council Updates – Council Member Steve King Council Member King reported that Council has approved Franchise Agreements & Fees for electrical and gas utility companies that service Centerville allowing the City to place a $4/month fee on residential customers’ bills and a $8/month fee on commercial customers. The funds generated from this action will be placed in a dedicated Roadway Maintenance Fund. 2016 Council Goal Setting Session with Short & Long Term Planning 2. This has been scheduled on February 10, 2016 and will include participation from the P & R Committee member(s). Due to the cancellation of the Planning & Zoning Commission meeting on February 2, 2016 due to snow, the Joint Work Session with Council has been rescheduled for March 9, 2016. MN DNR Hunter & Angler Grant 3. Administrator Ericson desired to place this item in the packet for the Committee’s review and he stated that the purpose of the grant is for groups to help to recruit and retain hunters and anglers. Eligible projects could be fishing and hunting education programs, clinics, workshops and camps and funding for fishing and hunting equipment and transportation. Minnesota Twins Community Fund 4. Administrator Ericson desired to place this item in the packet for the Committee’s review and stated that the purpose of this group is to get more kids playing baseball and softball. Upon learning that youth associations are struggling with resources to promote their programs to kids in their communities. Recruiting, retention and coaching were major areas that were barriers in growing the participation. MTCF is announcing a new program starting in 2016 called “Junior Twins”. There is up to $5,000 in grant money to be used over a three year period. There are specific criteria for non-profit or educational organizations or local government units to be met. Page 4 of 6 City of Centerville Parks & Recreation Committee Meeting Minutes February 3, 2016 VII. OTHER ITEMS 1.A copy of the five (5) year plan for Park Improvement Projects and a copy of the P & R 2015 December financials were provided to the Committee. VIII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the February 3, 2016 meeting will be included with the minutes to be approved. Items that have been completed as of February 3, 2016 will be removed:  These include item numbers: 15-028, 15-032, 15-035,15-039, 15-041. 15-046, 15-047 & 16-003 Items that are to be deleted as of February 3, 2016 will be removed: 15-048 Corrections/Revisions: 14-001: revise a.Centennial Youth Football Boosters b.Centennial Youth Hockey c.Centerville Lions Club d.Chain Lake Rotary Club e.Dead Broke Saddle Club f.Shake Your Shamrock/Front Runner 15-024: add: at Park Shelter in Hidden Springs Park 15-037: revise: remove “Midwest Race” & add “MDRA MN Distance Running Assoc.” 15-040: change date: from ASAP to August Items to be added are: 16-004: Invite Mr. Tom Lee to March P & R meeting 16-005: March Agenda Items:  2016 Fete des Lacs updates 5k/8k runs – Kerri Kolstad (March – September)  2016 Fete des Lacs Committee updates – Administrator Mike Ericsen (March – Sept)  Bike Minnesota – events ideas Items that are priority items and need to be done ASAP are item numbers: NONE Change dates to Ongoing: NONE IX. ADJOURNMENT Motion was made by Committee Member Bettinger, seconded by Committee Member Seeley to adjourn the meeting at 8:26 p.m. All in favor. Motion carried. Page 5 of 6 City of Centerville Parks & Recreation Committee Meeting Minutes February 3, 2016 Submitted by: Linda Neudecker, Recorder Page 6 of 6