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HomeMy WebLinkAbout2016-03-02 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, March 2, 2016 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on March 2, 2016 at the City Hall location. Present: Chairperson Jon Grahek Vice Chairperson Kevin Waeghe Committee Member Chris Bettinger Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Council Member, Steve King Public Works, Paul Palzer Linda Neudecker, Recorder Absent: Committee Member Kevin Amundsen Committee Member Charles Reinhardt City Administrator, Mike Ericson I. CALL TO ORDER Chairperson Grahek called the March 2, 2016 Meeting of the Parks & Recreation Committee to order at 6:36p.m. in the Council Chambers at City Hall. Roll Call – see above II. SET AGENDA Motion was made by Committee Member Seeley, seconded by Committee Member Peterson to add the following under Updates: #6. Safety Bases. All in favor. MOTION CARRIED. III. APPEARANCES ~ Mr. Tom Lee - Music in the Park Ms. Kerri Kolstad – Fete des Lacs Runs Music in the Park – Mr. Tom Lee Mr. Lee provided the Committee Members with a roster of the bands scheduled for the Music in the Park on Tuesdays from June 7 through July 26, 2016. The location will be under the pavilion in Hidden Springs Park beginning at 6:30 p.m. No rain dates are scheduled. There will not be a band on July 5 but there was discussion to schedule one additional show on August 2and include it as part of the Fete des Lacs celebration, possibly in a more central location. The following could be included as part of the festival: Tuesday, City of Centerville Parks & Recreation Committee Meeting Minutes March 2, 2016 8-2 Music in the Park; Wednesday, 8-3 Public Safety Day; Thursday, 8-4 Water Ski Show with the remainder of the events occurring on Friday, 8-5 through Sunday, 8-7. The proposed expenses for the 2016 Music in the Park are $2,380 which includes the band fees and the ASCAP fee, but no additional expenses. Motion was made by Committee Member Waeghe, seconded by Committee Member Peterson to recommend to the City Council to approve these expenditures, but not to exceed $2500. All in favor. Motion carried. The entire Music in the Park dates could be included on the placemats promoting the Fete des Lacs which will be placed at the end of May or the beginning of June. There was discussion of providing popcorn and ice cream at one or two of the events. Mr. Lee would like to see some participation from members of the Planning Commission. All contracts have been forwarded to scheduled musical groups with two (2) being fully secured to date (March 28, 2016). Fete des Lacs 5K/8K/Kids Runs – Ms. Kerri Kolstad Ms. Kolstad gave the Committee an update on the status of this event. It will be held on Saturday, August 6, with registration beginning at 7:00 a.m. and awards being presented between 9:30 a.m. and 10:00 a.m. She presented an Action Items List pertaining to all the specifics of the races. The FaceBook page – “Fete des Lacs 8K/5K/Kids Run” and the Website – www.fetedeslacs.org are finished and available to peruse. Ms. Kolstad presented two proposed letters – one for previous donors and sponsors and the other to obtain donations, sponsorships and volunteers. She also presented some options for the adult shirts. The Committee discussed trying to utilize an updated “running man”, which was designed by Savannah Lee, on the front of the shirt. The Committee also discussed the merits of water bottles vs cups of water for the runners, more room for spectators in the parking lot and any issues with ball players arriving for their morning games. IV. CONSIDERATION OF MINUTES Motion was made by Committee Member Seeley, seconded by Committee Member Peterson to approve the February 3, 2015 minutes as amended: Under Set Agenda add names of Committee Members who made the motion, Peterson, and seconded the motion, Seeley. All in favor. Motion carried. V. COMMITTEE BUSINESS 1.Special Event Permit Page 2 of 6 City of Centerville Parks & Recreation Committee Meeting Minutes March 2, 2016 Motion was made by Committee Member Seeley, seconded by Committee Member Waeghe to recommend to the City Council to approve the Special Event Permit Application for the August 6, 2016 Fete des Lacs 8K/5K Walk/Run and Kids Fun Run which was submitted by Ms. Kerri Kolstad, the Fete des Lacs Race Coordinator. All in favor. Motion carried. 2.Tour de Hugo Bike Ride This event is scheduled for Saturday, September 24, 2016 in Hugo. A copy of the specifics of this event and the registration form was provided to the Committee. 3.Fete des Lacs Committee Meeting Update This Committee is comprised of volunteers who are working to make this entire event a success. City Administrator, Mike Ericson is the Coordinator. The following Committees have been developed: 8K/5K Walk/Run and Kids run, All- Star Softball Game, Bingo, Fireworks, Food, Music, Parade, Publicity, Security, Sponsors, Thank You’s & Volunteers. A monthly update will be provided to the Committee. 4.City Owned/Park Properties a.Dupre Memorial – Park Bench The City Council approved placement of a park bench as a memorial to Mel & Joyce Dupre. The family has requested it be placed in Trailside Park. The family has requested that the bench be placed in between the Lakeland Circle roadways along Main Street facing Centerville Lake. This location is within the Anoka County road right-of-way and not on City owned property. The family’s request was forwarded to Commissioner Rhonda Sivarajah and the City has been contacted by Anoka County Parks Director John VonDeLinde who reported that they would take the lead regarding purchasing, installation, etc. associated with the bench. Mr. VonDeLinde anticipated the cost to be approximately $1,000. The family has been contacted and they are very enthusiastic and awaiting additional details. b.Recycling/Trash Receptacles (Score Funds) SCORE funds are available to subsidize recycling/trash receptacles. The Committee would like City Staff to inform them exactly what projects SCORE funds can and cannot be used for. Page 3 of 6 City of Centerville Parks & Recreation Committee Meeting Minutes March 2, 2016 The purpose of SCORE funds is to educate individuals regarding the purpose of recycling, appropriate items to recycle, thinking ahead regarding purchases, reuse and proper disposal of items. (Trash/recycling receptacles), recycling/incentive programs, educational programs (Tricia & Toons, Climb, etc.), educational mailings, collection events, etc. c.Centerville Road Properties There were two (2) aerial photos showing Trailside Park and a property adjacent to Centerville Road that the Committee thought might be an outlot. Regarding Trailside Park, it was stated that this park extends as far as the church and would like staff to provide a complete photo showing the boundaries. They also discussed adding a trail connection, a fishing pier and providing shore erosion stability/prevention. This item was tabled to the April meeting. VI. UPDATES 1. Council Updates – Council Member Steve King Mr. King provided information regarding several items on the agenda. 2.2016 Council Goal Setting Session with Short & Long Term Planning This was rescheduled for March 9th and will include participation from those P & R Committee member(s) who will be available. 3.Family Skate Night Wrap Up This was determined to be another successful event. Inventory of supplies was taken and entered in Drop Box for easy accessibility. 4.Vacancy – Planning & Zoning Commission One vacancy has been filled on the Planning Commission and one seat remains vacant. 5.Waterworks Location – Concept Plan for Development The Committee was provided copies of Concept Plan for an 108 unit, 4 story apartment complex with 1, 2 & 3 bedroom options, to be located on 7265 & 7281 Main Street. The Committee had concerns regarding entrances, turn lane/bypass lanes along Main Street and other items. 6.Safety Bases Page 4 of 6 City of Centerville Parks & Recreation Committee Meeting Minutes March 2, 2016 These will be ordered within the next week. VII. OTHER ITEMS - NONE VIII. ACTION ITEMS REVIEW – Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the March 2nd, 2016 meeting will be included with the minutes to be approved. Items that have been completed as of March 2, 2016 will be removed:  These include item numbers: 15-022, 15-048, 16-004, 16-005 Items that are to be deleted as of March 2, 2016 will be removed: NONE Corrections/Revisions: 15-001g: change date from Winter to Spring 15-023a: change date from March to April 15-024: change date from March to April 16-001: add: Staff & date of September 2016 16-002: change date from March to April Items to be added are: 15-038a: set budget for audio equipment replacement; change date from Spring to Fall, check with Tom Lee for items to be replaced & approximate cost 15-038b: purchase replacement audio equipment in spring, 2017 by Tom Lee 16-006: Define specifically what SCORE funds can and cannot be used for; staff; by April meeting 16-007: Provide photo showing all of Trailside Park, including by church; staff; by April meeting 16-008: Verify if P & R needs to find another member; J. Grahek will confirm; by April meeting 16-009: Letter/Contracts for bands for Music in Park - add a deadline of April 30, 2016 for contracts to be returned to City; staff; ASAP 16-010: Obtain prices for 1 – 4 color placemats for Fete des Lacs; K. Amundsen; by April meeting 16-011: Add to April Agenda - Committee Business:  Music in the Park - promotion  Warming House Overhang – lighting issues  City Owned Properties/Roads – tax forfeiture (from March meeting)  SCORE funds – availability & uses  Bike Minnesota – events ideas  Vacancies – Planning Commission and/or Park & Rec. 16-012: Add to April Agenda – Updates:  2016 Fete des Lacs updates 5k/8k runs – Kerri Kolstad (thru Sept) Page 5 of 6 City of Centerville Parks & Recreation Committee Meeting Minutes March 2, 2016  2016 Fete des Lacs Committee updates – Admin Mike Ericsen (thru Sept)  2016 Tour de Hugo Bike Ride (if any new updates – thru Sept)  Dupre Memorial Park Bench  Water Ski Shows  Waterworks property status Items that are priority items and need to be done ASAP are item numbers: NONE Change dates to Ongoing: NONE IX. ADJOURNMENT Motion was made by Committee Member Peterson, seconded by Committee Member Waeghe to adjourn the meeting at 8:56 p.m.. All in favor. Motion carried. Submitted by: Linda Neudecker, Recorder Page 6 of 6