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HomeMy WebLinkAbout2016-04-27 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING April 27, 2016 6:15 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of April 27, 2016 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Ben Fehrenbacher arrived at 6:41 p.m. Council Member Steve King Council Member Jeff Paar ABSENT: Council Member D. Love STAFF: City Administrator Mike Ericson City Attorney Kurt Glaser City Engineer Mark Statz Finance Director Ellie Paulseth Mayor Wilharber opened the Board of Review & Equalization meeting at 6:15 p.m. Mr. Ken Tolzmann introduced himself, his assistant Ms. Mary Wells and Mr. Alex Guggenberger from Anoka County to Council and provided them with a brief overview of statistics regarding qualified versus unqualified (bank, relative, foreclosure or other sale that is not representative of fair market value), values and pertinent information involving values of homes for the community along with avenues for residents to appeal their market values. Mr. Tolzmann stated that it appears that there are less bank sales/foreclosures and that is a positive sign for the upcoming year. Last year at this time there were eight (8) qualifying sales comparative to 13 this year. Mr. Tolzmann concluded as the City Assessor his priority is to advocate on behalf of the taxpayers while maintaining a duty to uphold the property tax laws of the State. Mayor Wilharber questioned how many inquiries or contacts he received regarding property taxes this year and Mr. Tolzmann replied approximately a dozen. Mayor Wilharber stated that he has experienced inquiries regarding the ability of taxpayers distinguishing the City’s portion of taxes versus County, School District and he forwards them on to Mr. Tolzmann. Council Member Paar stated that he appreciated the reports provided by Mr. Tolzmann, clarification of sales (qualified vs. unqualified) and felt that the City was in line with other communities regarding sales. Council Member King inquired as to how many of Mr. Tolzmann’s calls perceived that all of the property taxes where for Centerville. Mr. Tolzmann explained that all calls received were primarily regarding valuation or improvements. City of Centerville Council Meeting Minutes April 27, 2016 Council Member King made a suggestion to Mr. Guggenberger regarding the County’s tax statement and how it would benefit property owners to distinguish the line item “other taxes” and Mr. Guggenberger stated that the County utilizes forms that are required under state statue. Mr. Guggenberger stated that he would research the suggestion and provide information back to Council. Administrator Ericson stated that he has worked directly with Mr. Tolzman regarding economic development opportunities along with Mr. Suski and both have been impressed with his availability and knowledge. Mr. Tolzmann stated that no one signed up to be heard this evening and that he is available to discuss issues with residents at any time if they contact him. He stated that the Board of Review would be extended to May 11, 2016 where Mr. Guggenberger and Ms. Wells will be in attendance as he us unable to be there. Mayor Wilharber thanked Mr. Tolzmann for his review and Mr. Tolzmann thanked Council for the opportunity to provide his services to them. Motion by Council Member Paar, seconded by Council Member King to continue the Local Board of Review & Equalization to May 11, 2016 at 6:15 p.m. All in favor. Motion carried. I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. PUBLIC HEARING/COMMENT 1.None. IV. APPOINTMENTS/PRESENTATIONS Mayor Wilharber suggested that both presentations be delayed until such time as Mr. McDonald and Mr. Rolstad appeared before Council. V. APPROVAL OF AGENDA Mayor Wilharber added Check #30163-30167 under Item #1, Consent Agenda and modified the th date from April 23 to April 27, 2016. Mayor Wilharber also corrected Item #2 as being the 19 and Item #3 as being April 15, 2016. Motion by Council Member King, seconded by Council Member Paar to approve the Agenda as presented. All in favor. Motion carried. Page 2 of 7 City of Centerville Council Meeting Minutes April 27, 2016 VI. APPROVAL OF MINUTES 1. April 13, 2016 City Council Meeting Minutes Mayor Wilharber provided an opportunity for Council Members to make revisions to the minutes and he requested that the following corrections be made: first full paragraph on page 6 remove “trail” and replace with “sidewalk”; first full paragraph on page 7 remove “intension” and replace with “intention”; paragraph five (5) on page 8 add an “s” to “issue” and add “with the building owners” at the end of the sentence and first full paragraph on page 9 add “Engineer Statz and Attorney Glaser found the two memos cited by Mr. Zimney. There was a slight difference in the version of the memo given to the Council. That difference was the addition of a single paragraph which gave the Council more information than the earlier version of the memo.” to the end of the paragraph. Motion by Council Member Paar, seconded by Council Member King to approve the April 13, 2016 City Council Meeting Minutes as amended. All in favor. Motion carried. VII. CONSENT AGENDA 1.City of Centerville April 14, 2016 through April 27, 2016 Claims (Check #301409- 30162) w/Voided Check #30161 & (Check #30163-30167) 2.Centennial Lakes Police Claims through April 19, 2016 (Check #10829-10862) 3.Centennial Fire District Claims through April 15, 2016 (Check #7416-7432) 4.Staff Recommendation Portable Restrooms for 2016 (Jimmy’s Johnnys) 5.Request for Temporary On-Sale Liquor License, Gambling Permit & Waiving of Fees, Church of St. Genevieve’s Annual Picnic, August 21, 2016 – 6995 Centerville Road Mayor Wilharber provided an opportunity to Council Members for removal of any items of concern. Motion by Council Member King, seconded by Council Member Paar to Approve Consent Agenda as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1.T-Mobile Fourth Amendment to Site Lease Agreement Administrator Ericson stated that an agreement has been negotiated with Ms. Pat Conlin who represents T-Mobile. Attorney Glaser stated that Staff and Ms. Pat Conlin from T-Mobile were able to renegotiate a higher rate ($22,630 to $26,000) annually; it remains a long-term agreement with four (4) installments every five (5) years but is shorter than a 25 year agreement. He stated that he felt that the City had more control going forward and that it is a continuation of the existing Page 3 of 7 City of Centerville Council Meeting Minutes April 27, 2016 agreement. Attorney Glaser stated that minor upgrades on the tower will be under this contract; however, major upgrades will require renegotiations. Motion by Council Member King, seconded by Council Member Paar to approve the T- Mobile Fourth Amendment to Site Lease Agreement as presented. All in favor. Motion carried. Council Member Fehrenbacher Abstained. 2.City of Centerville Water Supply Plan Engineer Statz stated that the Plan is derived by computing the amount of residences served by municipal water when the City is fully built out and whether its current infrastructure can accommodate for that. He stated that the Plan is required by the MN DNR and that there are several sections of the report he will work with Staff to complete. Mayor Wilharber questioned whether this Plan will become a part of the Comprehensive Plan and Engineer Statz stated that it will be referenced. Council Member King questioned the development of the Vickers property and whether existing infrastructure could adequately supply it. Engineer Statz stated that storage capacity could adequately cover the development, however, he would have to research the necessity of adding an additional well. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to accept Stantec’s proposal to assist City Staff in completion of Centerville’s Water Supply Plan not to exceed $8,500. All in favor. Motion carried. 3.Steve McDonald, ABDO, Eick & Meyers Mr. Steve McDonald, a principle with the accounting firm introduced himself to Council and stated that he would be presenting an overview of the City’s 2015 financials. Mr. McDonald stated that Abdo, Eick & Meyers, LLP had an unmodified opinion, encountered no issues and their opinion is the same in previous years (proper segregation of duties, internal controls, and levels of funding are satisfactory). He commended Staff on their preparation and minimal need for journal entries. Mr. McDonald reported that two (2) items that were addressed in last years’ Management Letter had been resolved. He stated that compliance testing of bonding, bidding, deposit and investment procedures were completed and found to be compliant, implemented GASB 68 and GASB 71 requiring a prior period adjustment. Mr. McDonald stated that the adjustment effected the overall financial statement but no individual funds were involved and was the City is accounting for a portion of employee PERA liability accounted for on the balance sheet. Mr. McDonald stated that the General Fund has decreased in 2015 but remains to have a 54% reserve which exceeds the required 40-50% of 2016 budgeted expenditures and explained that this is due to Council’s authorization to transfer funding to assist in the Centerville Road project which was a good use of the fund reserves. He reviewed the Special Revenue Fund (Cable TV), Capital Projects and Park Fund highlighting that they remained to have deficit balances. He also stated that the Debt Service Funds had positive cash balances which indicated that they are building a sufficient amount for bond payments. He stated that the City’s outstanding bond Page 4 of 7 City of Centerville Council Meeting Minutes April 27, 2016 amount is approximately $7.6 million with ample time to accumulate adequate reserves for payment. Mr. McDonald stated that the Enterprise Funds (Water/Sewer) are healthy, positive allowing for major repairs/replacement of infrastructure, etc. He also stated that the Storm Water Fund had a balance of $125,000 and represented a good reserve. Mr. McDonald stated that upon reviewing similar cities of the same size and class, Centerville has consistently been debt to assets 28%. Debt per capita has been decreasing over the past three (3) years with taxes per capita being less than similar cities. He stated that expenditure per capita have been consistently about $500 and less than similar cities. He also stated that Capital Assets remaining to depreciate indicates the age of the infrastructure and is approximately 65% of the total value. Mr. McDonald concluded his presentation by stating that the City is in sound financial condition. Administrator Ericson stated that he is very comfortable working with ABDO, Eick & Meyers and believes they deliver a very good product. Administrator Ericson also stated that he is confident with staff’s abilities and thanked Ms. Paulseth and Ms. Sweeney for their dedicated service. Mayor Wilharber thanked Mr. McDonald, ABDO, Eick & Meyers, for their years of service and Mr. McDonald thanked the Council for the opportunity to provide their services. IX. NEW BUSINESS Mr. Steve McDonald, ABDO, Eick & Meyers 1. a.Approval of the 2015 Audit Motion by Council Member Paar, seconded by Council Member King to approve the 2015 Audit as presented. All in favor. Motion carried. Certificate of Appreciation & Recognition, Randy Rolstad Mayor Wilharber introduced Mr. Randy Rolstad. He presented him with a Certificate of Appreciation and Recognition for his 30 years dedicated service on the Centennial Fire Department stating that he ended his career as Chief of Station 3. Mayor Wilharber extended his appreciation to all firefighters that were in attendance and Mr. Rolstad’s family. Mayor Wilharber stated that a retirement party is scheduled for May 7, 2016 commencing at 6:00 p.m. at Station 3 in Centerville. Centennial Fire District Chief Harlan Lundstrom also thanked Mr. Rolstad for his years of dedication and service to the communities. Several stories were shared and Mayor Wilharber thanked firefighters and Mr. Rolstad’s family for attending the meeting. X. COUNCIL & ADMINISTRATION ANNOUNCEMENT Administrator Ericson a. Anoka County, Community Development Page 5 of 7 City of Centerville Council Meeting Minutes April 27, 2016 Administrator Ericson referenced the letter that was contained in Council’s packet from Ms. Renee Sande, Anoka County Community Development Manager. Administrator Ericson requested direction from Council to continue with the Community Development Block Program. He stated that the City has been involved in this program for a long time. Engineer Statz commented that this grant program helped fund the water services with the Royal Meadows Project and those that met financial guidelines throughout the community to connect to municipal water services. Council agreed to continue the program. b.CenterPoint Energy, Community Partnership Grant Application – Centennial Fire District took advantage of an opportunity to secure funds through a new program and Administrator Ericson desired for Council to know that this is a matching grant that has been applied for. Administrator Ericson stated that Chief Lundstrom applied for the matching grant in the amount of $975 to purchase monitors for Station 3 which will alert the responders as to who will be responding to the call. c.Met. Council Joint Water Utility Feasibility Study - Administrator Ericson stated that there is a meeting schedule for Thursday, May 26, 2016 at 7:00 p.m. at the Lino Lakes City Hall to review the completed study and desired to know who would be interested in attending. Mayor Wilharber stated he would tentatively be able to, Council Member Paar stated he was unsure and Council Member Fehrenbacher suggested that Council Member King attend as he and Mayor Wilharber will not be running for office. Council requested that Council Member Love be contacted regarding his potential for attendance. Administrator Ericson stated that it is anticipated that they will review the study and be looking for direction from the cities. Attorney Glaser stated that on Friday, April 29, 2016 from 9:00 a.m. to 3:00 p.m. it would be Anoka County Law Day where the Courthouse will be hosting informational clinics on wills, immigration, family law, special court sessions and providing an opportunity for the public to meet with judges. Engineer Statz reported that Staff has been attending meetings with Lino Lakes staff regarding a proposed distribution center, utilization of Fairview Street for ingress/egress for construction vehicles and additional meetings that will be scheduled to discuss various elements of the proposal and impacts to Centerville. Engineer Statz gave a brief update regarding the progress of the Centennial School District, Centerville Elementary School parking lot project and informed them that a letter was forwarded to them notifying them of deadline dates and next steps that are needed to be taken. Engineer Statz also gave a brief update regarding the property located at 7265 & 7281 Main Street and stated that he has spoken with the developer regarding LaValle Drive and whether or not it should be contained in the project as Mr. DeFoe’s property may be unable to secure an Page 6 of 7 City of Centerville Council Meeting Minutes April 27, 2016 acceptable driveway to CSAH14/Main Street. Both Engineer Statz and the developer would like to discuss options with the residents that abut the roadway to obtain their input. Engineer Statz stated that a letter was also forwarded to Mr. Lentch notifying him of deadline dates and next steps that are needed to be taken. Council Member Fehrenbacher reported that the Police Governing Board would be taking place the first week of May and requested that consideration of modifications to Commission/Committee appointments be brought to Council if deemed appropriate by Legal Counsel. Council Member Paar stated that the Fire Steering Committee meeting is scheduled for May 5, 2016. Mayor Wilharber gave a brief update of upcoming meetings and events. XIII. ADJOURNMENT Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to Adjourn the Council meeting of April 27, 2016 at 7:30 p.m. All in favor. Motion carried. Transcribed by Staff Member Kris Sweeney, Senior Account Clerk Page 7 of 7