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HomeMy WebLinkAbout2016-07-27 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES July 27, 2016 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of July 27, 2016 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love ABSENT: None. STAFF: City Administrator Mike Ericson City Attorney Kurt Glaser I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATIONS 1.Proposed Drawdown of Peltier Lake – RCWD Lake & Stream Specialist – Matt Kocian Mr. Kocian provided a brief overview of the proposed project and stated that the local newspaper recently published a well summarized article on the project. He stated that the drawdown would commence approximately September 19 and last through early spring or when ice came off the lake. He also stated that the drawdown would be completed to improve water quality, clarity and diminish invasive aquatic plant life. He reported that the lake would be allowed to refill in the spring in a week or a few days. He also reported that 84% of the abutting property owners support the project and 75% support is required. Mr. Kocian stated that 45-50 people attended the recent public hearing. Mayor Wilharber questioned whether the water quality of Centerville Lake would be jeopardized by this action and Mr. Kocian explained that there is a single culvert between the two lakes which contains a water control structure and is operated by St. Paul Regional Water. He also stated that the water quality of Centerville Lake has half or one third of phosphorous than Peltier Lake. Mayor Wilharber stated that he attended the meeting and was very impressed with the DNR and engineers that are involved with the project and looks forward to water quality improvement of City of Centerville Council Meeting Minutes July 27, 2016 Peltier Lake. Council Member Fehrenbacher questioned why Peltier Lake is so bad when water flows from Centerville Lake to it. He noted that in the spring if water conditions are high, Clearwater Creek, Hardwood Creek and Rice Creek flow into Peltier Lake and there are a number of large land areas with delivery of storm water and agricultural runoff. Council Member Fehrenbacher stated that he lives near the channel to Peltier Lake and anticipates being asked whether RCWD will dredge the channel to allow passage of boats in and out of the area. Mr. Kocian stated that the RCWD is not prepared to complete that work but if residents desired they could apply for a dredging application and complete the process on their own. Council Member King questioned how many drawdowns had been completed in the state and Mr. Kocian stated that he believe three (3) had been completed with one (1) being in Wisconsin. He also stated that they were completed for similar reasons and noted that additional maintenance/drawdowns would need to occur in the future. Lengthy discussion ensued regarding aluminum sulfate, phosphorous, aeration, winter kill, natural maintenance versus chemicals on the eco system. Mr. Kocian stated that he would email Council Member King with more in depth information. Administrator Ericson stated that Matt has been instrumental in providing assistance to residents, the City and has knowledge with the lakes in the region. 2.Waste Management – Public Sector Representative II – Jon Beseman Mr. Beseman introduced himself to Council and stated that he is assuming Mike Donnelly, Public Sector Representative’s position. He stated that he has been employed with Waste Management for 18 years with fourteen (14) years driving truck, four (4) managing drivers and now moving to sales. He reported on the June City-Wide Clean Up Day with numbers of trash – 13.24 tons; demolition material – 2.74 tons; metal – 2.84 tons; tires – 23; electronics – 334; appliances – 28 and new this year mattresses – 49 and stated that it was an excellent turnout. He stated that several drivers commented on the City Administrator working alongside them and how wonderful it was. Mayor Wilharber stated that a number residents feel that the cleanup day is good for the community and utilize it. Several members of Council shared comments about service beyond the normal with Waste Management. Mr. Beseman stated that he desired for Council member contact if issue come up in the future and that he is eager to address them and continue the level of service the City has become accustom to. IV. APPROVAL OF AGENDA Mayor Wilharber added Checks #30370-30393 under Item #1, Consent Agenda. Administrator Ericson requested moving Item #4, New Business to Item #1, New Business. Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the Agenda as presented. All in favor. Motion carried. Page 2 of 7 City of Centerville Council Meeting Minutes July 27, 2016 V. APPROVAL OF MINUTES 1. July 13, 2016 City Council Meeting Minutes Mayor Wilharber provided an opportunity for Council Members to modify the minutes. Motion by Council Member Fehrenbacher, seconded by Council Member King to approve the July 13, 2016 City Council Meeting Minutes as presented. All in favor. Motion carried. VI. CONSENT AGENDA 1.City of Centerville July 14, 2016 through July 27, 2016 Claims (Check #30360- 30369) & (Check #30370-30393) 2.Encroachment Agreement – 7170 Shad Avenue, Fence 3.Encroachment Agreement – 1793 Center Street, Fence 4.Successful Performance Review Ms. Kris Sweeney, Senior Account Clerk (Grade 6 from Step 8 to Step 9): Completion of Year 16 5.Res. #16 – 021 – Identifying the Need for Funding to Complete its 2040 Comprehensive Plan Update & Authorize an Application for Planning Assistance Grant Funds Mayor Wilharber provided an opportunity to Council Members for removal of any items of concern. Motion by Council Member Love, seconded by Council Member Paar to Approve Consent Agenda as presented. All in favor. Motion carried. VII. OLD BUSINESS 1.Home Detail, Inc. – Purchase of 7261 Main Street a.Res. #16 – 022 – Approving the Sale of Land Lot 14, Block 2, Burque Addition No. 1, Anoka County, Minnesota, at Postal Address 7261 Main Street, Centerville, MN Attorney Glaser stated that Council has dealt with this item previously and that a title issue was brought to light along with financing issues. He reported that Mr. Magdik is again requesting an amendment to the purchase agreement allowing for closing on the property on the following Tuesday. Attorney Glaser stated that he has built in figures covering the estimated building permit fee and his fees for the additional work. Council Member Fehrenbacher stated that he is pleased that Mr. Magdik is still interested and willing to work with the City but a penalty should be imposed if closing fails due to Mr. Magdik’s part as this has lasted too long without a home being built on the property. Mr. Magdik did explain that the title issue was no fault of his and Kurt stated that it was taken care of in a short period of time and involved a death certificate. Attorney Glaser stated that he felt $150 was sufficient for the additional work needed to rewrite the agreement and that Mr. Magdik has paid taxes as if a home were on the property to the City Page 3 of 7 City of Centerville Council Meeting Minutes July 27, 2016 as per the original agreement. Lengthy discussion was had regarding Mr. Magdik’s lack of responses, financing, timeframe satisfaction, etc. Attorney Glaser suggested that an addition $150 would be added to the purchase agreement and a $1,000 failure to close penalty if the purchase did not close by August 15, 2016. Council Member Fehrenbacher, seconded by Council Member Love to Authorize the Amendment of the Purchase Agreement with Closing on the Property Scheduled for Tuesday, August 2, 2016 at 3:00 p.m. with the Additional $150 Included in the Agreement and a $1,000 Penalty if Closing Did Not Take Place by August 15, 2016. All in favor. Motion carried. 2.2016 Fete des Lacs City Festival – Activities & Parade Administrator Ericson stated that the festival is scheduled for August 2 through August 7, 2016 and reviewed the scheduled events that would be taking place. Administrator Ericson thanked the Quad Press for wonderful articles and inserts which have been excellent. Council thanked the Festival Committee members and stated that if individuals were interested there were still room for runners and softball teams. Administrator Ericson stated that Staff has mailed parade route information to all residents and informing those along the parade lineup of delays and the Main Street closure times. Council thanked the Centennial Lakes Police Department and Centennial Fire District for their services and attendance of Committee meetings. VIII. NEW BUSINESS st 1.Discussion of Distribution Center on 21 Avenue South – United Properties Mr. Brandon Champeau, United Properties stated that on Monday, July 25, 2016, the Lino Lakes City Council approved the preliminary plat and a TIF district for the construction of a th distribution center located along 21 Avenue South bordering Centerville. He also stated that at one time, the company was considering property in Centerville until wetland issues arose. Mr. Champeau stated that Centerville staff, himself and Lino Lakes staff have entered into st discussions regarding the extension of 21 Avenue and the need for a Joint Powers Agreement between the cities for maintenance of the roadway through Centerville as it is a shared roadway. Lengthy discussion took place regarding traffic, Cedar Street, wetlands, amount of truck traffic at 40 to 60 trucks per week, routing pattern of these vehicles and their staff, future development on the Centerville side of the roadway, consideration of Fairview Street extension in the future and the good of this development with future development within the City of Centerville. Mr. Champeau stated that his firm does have an option for the Centerville properties. He presented a concept plan for growth and is excited for development of the region. Council thanked him for introducing himself to Council and keeping them abreast of immediate neighboring properties and Centerville’s potential for growth. 2.Centennial Fire District Proposed 2017 Budget Page 4 of 7 City of Centerville Council Meeting Minutes July 27, 2016 Administrator Ericson stated that the Fire District has been working on the proposed budget for several weeks. Mayor Wilharber stated that the proposed budget has an increase of 10.6% ($57,766) from last year which was known with the departure of the City of Lino Lakes from the district. Mayor Wilharber reported that the Fire Steering Committee had lengthy discussions to decrease the proposed budget regarding certain types of calls and whether fire fighters/EMTs versus the Centennial Lakes Police Department response and standby pay for those that do not make it to the station in time to participate in the call and their duties at the station during the run time. He explained that Chief Lundstrom provided information from four (4) other Chief’s departments emergency response calls. Mayor Wilharber stated that Council Member Love attended several of these meetings in the absence of Council Member Paar. Mayor Wilharber stated that the Committee at one time had narrowed the emergency calls to 9 of 15 high priority calls unless called by the police department to assist; however, after further discussion and review with firefighters they felt that decreasing the emergency type calls may result in lessening of EMT skills, slower response times, dissatisfaction of services, etc. Council Member Paar stated that it was understood that with the departure of the City of Lino Lakes a year would be given to determine expenditures and potential for budget decreases. He also stated that it has been slightly over 6 months and difficult to anticipate where the 2016 budget stands, how to compare for half of a year and budget for the upcoming year. He stated he feels strongly that the residents of Centerville desire to continue with the services they are being provided. Council Member Love stated that an anticipated $12,000 could be saved by decreasing the types of calls that are responded and felt strongly that cost saving measure should be put into place for 2017. Lengthy discussion ensued regarding standby pay, responsibilities while at the station, potential for delivery of more equipment or staff to scene, morale, pension, dedication of firefighters, future budgets, new software that will assist in who is attending calls and types of calls, the need for a full year of running the department without the City of Lino Lakes, etc. Mayor Wilharber stated that discussions have taken place with the Finance Director regarding both the police and fire budgets and she anticipates an estimated 5% increase in the City’s levy for 2017. Motion by Council Member Paar, seconded by Council Member King to Approve the Centennial Fire District 2017 Budget as presented. Council Member Love Opposed. Motion carried. 3.Centennial Lakes Police Department Proposed 2017 Budget Administrator Ericson stated that a small increase is anticipated for 2017 with the budget. Mayor Wilharber gave a brief overview of population/call increases in 2016 along with home valuations, stated that several items will be addressed in the 2017 budget such as body cameras and replacing the outdated telephone system ($17,000). Page 5 of 7 City of Centerville Council Meeting Minutes July 27, 2016 Discussion ensued regarding body cameras, recent state law regarding data storage, insurance ramifications and the proposed increase of approximately $65,823 for Centerville in 2017. Motion by Council Member Love, seconded by Council Member Paar to Approve the Centennial Lakes Police Department 2017 Budget at presented. Council Member King questioned future expenditures and Council Member Fehrenbacher stated vehicle replacement, data storage for the body cameras and paying off the building. All in favor. Motion carried. th 4.Discussion on Mattamy Homes Development Along 20 Avenue North Administrator Ericson stated that the proposed 866 housing units proposed by Mattamy Homes has been approved by the City of Lino Lakes and it will impact on the City of Centerville. th 5.Discussion on Distribution Center on 20 Avenue South – United Properties Discussed earlier. IX. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1.Administrator Ericson a.Planning & Zoning Commission Discussion/Recommendation for Temporary Family Health Care Dwellings – Administrator Ericson stated that a recommendation would be forwarded to the Council for their August meeting regarding this item. Attorney Glaser gave a brief description of the law, stating that it is a well-intended law, written and executed poorly; however, the City has the ability to opt out of allowing a specific type of temporary transitional housing. He explained that the intention was for seniors but the statute does not include age restrictions and addresses anyone certified with needing assistance with two or more “instrumental activities of daily live” for mental or physical reasons may reside in these swellings on the property of the “caregiver” or “relative” resides. Attorney Glaser stated that it is best to opt out at this time as the City can impose standards on its own if needed. Administrator Ericson stated that most Cities are opting out. b.Administrator Ericson stated that he has been approached by the White Bear Lake Chamber of Commerce Chair to serve on the Chamber Board. He inquired if the Council would be supportive as he would be honored to accept. Administrator Ericson stated that it would involve attending one meeting a month. Administrator Ericson stated that he felt that it would be an avenue to share local Page 6 of 7 City of Centerville Council Meeting Minutes July 27, 2016 government perspective and benefit the City. Mayor Wilharber and Council stated that he did not have a problem with Administrator Ericson serving as long as it did not take away from his regular work duties. Council Member Paar reminded individuals that there was still time to register for the parade and runs. Mayor Wilharber gave a brief overview of upcoming activities of Council, Committee/Commissions, filing dates, etc. X. ADJOURNMENT Motion Council Member Fehrenbacher, seconded by Council Member Paar to Adjourn the Council Meeting of July 27, 2016 at 8:40 p.m. All in favor. Motion carried. Transcribed by Staff Member Teresa Bender, City Clerk Page 7 of 7