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Home My WebLink About2016-08-10 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES August 10, 2016 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of August 10, 2016 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love ABSENT: None. STAFF: City Administrator Mike Ericson City Attorney Kurt Glaser City Engineer Mark Statz Finance Director Ellen Paulseth I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATIONS None. IV. APPROVAL OF AGENDA Mayor Wilharber added Checks #30425-30429 under Item #1, added Res. #16-0XX – Constitution Week under Item #7 and P & Z Recommendation to Opt Out – Temporary Family Health Care Dwellings and Ord. #16-0XX, Second Series, Opting-Out of the Requirements of MN State Statutes, Section 462.3593 under Item #8 and #8a on the Consent Agenda. Motion by Council Member Paar, seconded by Council Member Fehrenbacher to approve the Agenda as presented. All in favor. Motion carried. V. APPROVAL OF MINUTES 1. July 27, 2016 City Council Meeting Minutes Mayor Wilharber stated that the minutes will be presented at the next council meeting. City of Centerville Council Meeting Minutes August 10, 2016 VI. CONSENT AGENDA 1.City of Centerville July 28, 2016 through August 10, 2016 Claims (Check #30394- 30424) w/Voided Check #30322 & (Check #30425-30429) 2.Centennial Fire District through July 22, 2016 Claims (Check #7555-7571) w/Payroll Checks #7551-7554 3.Centennial Lakes Police Department through August 3, 2016 Claims (Check #10989-11036 4.Res. #16-0XX – Domestic Violence Awareness Month 5.Corrpro – Water Tower Maintenance Contract (Annual Renewal) 6.Anoka County 2017 Pictometry Flight - $562.45 7.Res. #16-0XX – Constitution Week 8.P & Z Recommendation to Opt Out – Temporary Family Health Care Dwellings a.Ord. ##, Second Series, Opting-Out of the Requirements of MN State Statutes, Section 462.3593 Mayor Wilharber provided an opportunity for Council Members to remove of any items of concern. Council Member Love requested that Item #6 be pulled for additional discussion. Motion by Council Member King, seconded by Council Member Paar to Approve Consent Agenda Items 1-5 & 7-8 as presented. All in favor. Motion carried. Council Member Love questioned the frequency of use of the County’s GIS website and Administrator Ericson stated Staff utilizes it regularly. Council Member Paar questioned the use of DataView and whether Staff was continuing to use that tool. Administrator Ericson stated that it is outdated and costly to update. Council questioned whether the pictometry is available to the public and Staff concurred through the Anoka County web site. Motion by Council Member Love, seconded by Council Member Fehrenbacher to Approve Consent Agenda Item 6 as presented. All in favor. Motion carried. Mayor Wilharber questioned the correspondence contained in the Council’s packet regarding Alexandra House and “How Open is Your Local Government?” and Staff noted that Alexandra House was informational and that “How Open is Your Local Government?” is in response to the League of Women Voters recent attendance of a previous Council meeting. VII. OLD BUSINESS 1.Recap of 2016 Fete des Lacs City Festival – Activities & Parade Administrator Ericson thanked all that were involved in the Festival and stated it was a big success and that he had received a lot of compliments regarding the fireworks. Council Member Love stated that businesses desiring to participate in the planning or additional suggestion for the Page 2 of 4 City of Centerville Council Meeting Minutes August 10, 2016 Festival to attend Committee meetings and thanked all that were involved. Council Member Paar stated he and Council Member Fehrenbacher and Love were responsible for the parade and on parade day they had 59 participants. Council Member Love and his wife provided commentary for the parade on the local cable channel through North Metro TV. He also thanked Administrator Ericson for all of his assistance in making the week-long festival a success. Council Member King thanked North Metro Cable Commission for cablecasting the parade and events. He also thanked Kelly’s Korner as the noise levels were not like previous years due to their band being inside on Saturday evening. Council Member Fehrenbacher thanked Administrator Ericson for being “hands on” and an example for residents and staff being active and showing civic pride. He also stated that there were five (5) fire departments represented and one high school marching band. He also thanked all participants, spectators, sponsors and volunteers. st The winners of the parade were Kelly’s Corner with 1 place, Bald Eagle Water Ski Club was ndrd 2 place and Lake Area Dance was 3 place. VIII. NEW BUSINESS 1.Discussion on Electronic Sign Proposal – Spectrum Sign Systems Administrator Ericson stated that this item was included in Council’s 2016 Focus Goals. City Staff and the Mayor met with representatives from Spectrum Sign Systems and a proposal was discussed. Administrator Ericson stated that with the amended JPA with North Metro Cable Commission franchise fees can be utilized for communications and cable broadcasting expenditures. Administrator Ericson noted that Spectrum Sign Systems is a very reputable firm with top-of-the-line Daktronics message display components. Administrator Ericson stated that two (2) proposals were submitted for consideration one (1) being with an aluminum finish base with an amber message center - $35,270 and the other with the same base with a full color message center - $39,430. Administrator Ericson also stated that with a masonry base it would be an additional $3,200 for either message component signage. Mayor Wilharber stated that the City’s present message board takes a staff member to change the letters. It cannot be updated on the weekends and has not protections from vandals who may desire to change lettering. Mayor Wilharber reported that for many years a more permanent/prominent sign has been desired but funding has not allowed. Administrator Ericson stated that during the Budget Work Session Finance Director Paulseth would elaborate on the potential for funding allowing upgrading of the sign. Discussion ensued regarding the five (5) year manufacturer’s warranty, software upgrades, ability to remotely access programming of the sign, the ability of programming the sign for a year forward, additional bids, time and temperature features being additional, inclusion of no landscaping in the bid and difference between the amber message center and full color message center. Page 3 of 4 City of Centerville Council Meeting Minutes August 10, 2016 IX. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1.Administrator Ericson Administrator Ericson noted his report on the 2016 City Festival activities. Council Member Love stated that the Planning & Zoning Commission met on Monday evening and discussed the Temporary Family Health Care Dwellings and their recommendation was included in the Consent Agenda. Mayor Wilharber reminded the audience that filing for office will close on August 16, 2016. He stated that the seats available are Mayor (2 year term) and Council Members, 2 seats (4 year term). X. ADJOURNMENT Motion Council Member Fehrenbacher, seconded by Council Member Paar to Adjourn the Council Meeting of August 10, 2016 at 7:05 p.m. All in favor. Motion carried. X. WORK SESSION Roll Call Mayor Wilharber, Council Members Paar, Fehrenbacher, King and Love; City Attorney Glaser, City Engineer Statz and Finance Director Paulseth were present. 1.2017 Proposed Budget Finance Director Paulseth presented the proposed 2017 Budget with a power point presentation. She noted that the budget was very similar to the past few years with little change. She stated that has had not received numbers from Anoka County so she made professional assumption for budget discussion. Lengthy discussion took place regarding the proposed budget, submitted sign proposal and potential funding sources. Council requested that funding be increased for their training as new members would be serving in the upcoming year and a Comprehensive Plan update would also need funding. Council scheduled an additional Work Session following their regularly scheduled Council meeting of August 24, 2016 and Ms. Paulseth agreed to provide updated information. Motioned by Council Member Paar, seconded by Council Member Love To Adjourn the Work Session at 7:50 p.m. All in favor. Motion carried. Transcribed by Staff Member Teresa Bender, City Clerk Page 4 of 4