HomeMy WebLinkAbout2016-07-13 P & R Minutes - Approved
CITY OF CENTERVILLE
PARKS AND RECREATION COMMITTEE MINUTES
Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of
Centerville held a scheduled meeting on July 13, 2016 at the City Hall location.
Present:
Chairperson Jon Grahek
Vice Chairperson Kevin Waeghe
Committee Member Kevin Amundsen
Committee Member Chris Bettinger
Committee Member Brian Peterson
Committee Member Suzanne Seeley
Also Present:
Public Works, Paul Palzer
Absent:
Council Member, Steve King
City Administrator, Mike Ericson
I. CALL TO ORDER
Chairperson Grahek called the July 13, 2016 Meeting of the Parks & Recreation
Committee to order at 6:37 p.m. in Administrative Offices of City Hall.
Roll Call – see above
II. SET AGENDA
Motion was made by Committee Member Seeley, seconded by Committee Member
Peterson to add #4. LaMotte Ball Fields # #5. Park Facility Application under New
Business and to add #7. Movie in the Park and to add #8. P & R Financials/Budget
under Updates. All in favor. Motion carried.
III. APPEARANCES ~ NONE
IV. APPROVAL OF MINUTES
Motion was made by Committee Member Waeghe, seconded by Committee
Member Bettinger to approve the June 1, 2016 minutes as amended: Under
Updates #2 & 3: change spelling of Ericsen to Ericson. All in favor. Motion
carried.
V. UNFINISHED BUSINESS - NONE
VI. NEW BUSINESS
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1. New/Replacement of Picnic Tables - Various Parks
Committee Member Seeley provided an inventory of the picnic tables at various
parks. Currently there are four (4) at Hidden Springs, two (2) at Laurie LaMotte,
one (1) at Acorn Creek and Eagle Park. There are tables at Tracie McBride,
Royal Meadows, Cornerstone or Trailside Parks. There was a suggestion to move
two (2) from Hidden Spring to Laurie LaMotte Memorial Park. This item was
tabled to the August meeting and will be added to the Committee’s Project List.
2. Restore Natural Spring in Hidden Spring Park
Discussion was had regarding how to accomplish this restoration. The Committee
requested that Mr. Palzer investigate options and costs for this project. This item
was tabled to the August meeting.
3. Playground Ladder Replacement in Acorn Creek Park
Mr. Palzer informed the Committee that a playground ladder has become unsafe;
he was asked to check into the purchase of a replacement ladder at an
approximate cost of $1,825.
Motion was made by Committee Member Peterson, seconded by Committee
Member Grahek to recommend to Council the purchase of a replacement
ladder for Acorn Creek Park due to safety concerns. All in favor. Motion
carried.
4. Laurie LaMotte Memorial Park Ball Fields – Usability During/After Rain
Mr. Lucas Welsch, a senior at Centennial High school and an umpire for the Lino
Lakes Little League, brought to the attention of the Committee the condition of
the fields at Laurie LaMotte Memorial Park when it rains as they become
unusable for the rest of the day. The Committee Members are aware of the
condition of the fields when it rains due to lack of drainage. Currently there is no
staff available to rake the fields. In addition, it is estimated that it would require
at least six (6) semi loads of rock to alleviate the drainage problem. The
Committee will add this to their project list and request that staff send a response
letter to Mr. Welsch thanking him for bringing it to the Committee’s attention and
to inform him that the Committee and/or the City do not have funds available at
this time to make any major changes.
5. Park Facility Permit Application – Anniversary Party
Motion was made by Committee Member Waeghe, seconded by Committee
Member Bettinger to recommend to the City Council to approve the Park
Facility Permit Application submitted by Melissa Jaques for the use of
Hidden Spring Park on August 20, 2016 for an Anniversary Party. All in
favor. Motion carried.
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VII. UPDATES/OTHER
1.Council Updates – Council Member Steve King
Mr. King was unavailable to attend the meeting due to his attendance of the City
Council meeting scheduled for the same date.
2.2016 Music in the Park –
Committee Member Peterson will speak with Mr. Tom Lee regarding the audio
equipment for Music in the Park-ing Lot scheduled for August 6, 2016.
3.2016 Fete des Lacs ~ 5k/8k Runs Updates – Administrator Ericson
Administrator Ericson was unavailable to attend the meeting due to his attendance
of the City Council meeting scheduled for the same date.
4.2016 Fete des Lacs – Committee Updates – Administrator Ericson
Administrator Ericson was unavailable to attend the meeting due to his attendance
of the City Council meeting scheduled for the same date.
5.2016 Tour de Hugo Bike Ride - Tabled
6.2016 Bike Minnesota - Tabled
7.Movie in the Park
Committee Member Peterson provided some options for the movie to be selected
for this September event which include: Jungle Book 2016, Inside Out, Zoo
Topia and Peanuts. The Committee liked the Peanuts option for a cost of $400.
The rental cost of the projector will be $250 and will be either 45 or 52 lumens.
8.Financials
The Committee discussed what funds that are currently available and funds that
will be needed for upcoming projects. The Committee would like copies of the
2015/2016 financials/budget that show when the $15,000, from 2015, was carried
over to their budget.. To be requested from staff.
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ADDITIONAL ITEMS:
9.Action Items:
14-001 - Received an additional $3500 from Dead Broke Saddle Club to be used
towards Sledding Hill.
15-001g – 37 (3/4” interlocking) used mats (4’ x 6’) were purchased for the Ice
Skating Rink & Warming house & are being stored in the warming house.
15-023a – one Trail Map was replaced next to the Maintenance Garage & one
more is to be placed by the Laurie LaMotte Park entrance. An additional sign is
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being ordered, at a cost of $50, to be placed near Main Street & 20 in
Centerville.
10.Reschedule August P & R Committee meeting
Motion was made by Committee Member Peterson, seconded by Committee
Member Waeghe to reschedule the August Park & Rec meeting from
Wednesday, August 3 to Wednesday, August 10 due to the Fete des Lacs
City Celebration being held that week. All in favor. Motion carried.
IX. ACTION ITEMS REVIEW
Items that have been completed will be removed; some are still open and additional items
discussed at this meeting will be added. A revised Action Item List, as of the August 10,
2016 meeting will be included with the minutes to be approved.
Items that have been completed as of July 13, 2016 will be removed:
These include item numbers: 15-023b, 16-002, 16-014, 16-015, 16-018, 15-01g-b,
Items that are to be deleted as of July 13, 2016 will be removed: NONE
Corrections/Revisions:
15-01g: change: a. Place new mats by ice rink & warming house
15-023a: change: August (before Fete des Lacs)
15-024: change date: from July to August
16-016: add: McBride Park
16-017: change name: from Brian to Staff; change date: from July to August
16-019: change date from ASAP to August
16-020: change date from July to August
Items to be added are:
16-021: Staff to send letter to Mr. Welsch (see New Business #4)
16-022: Replacement ladder for McBride playground equipment (see New
Business #3)
Items that are priority items and need to be done ASAP are item numbers: NONE
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Change dates to Ongoing: NONE
VIII. AGENDA ITEMS FOR JULY MEETING:
1.Under Unfinished Business
Replacement picnic tables (see A.I.#16-019)
Restore natural spring to working order by replacing pipe (see A.I. #16-020)
Playground Ladder Replacement in Acorn Creek Park (see A.I. #16-022)
Movie in the Park
Financials – from City & P & R December, 2015 through July, 2016
“Gaga” Ball Pit
2.Under New Business:
3. Under Updates:
2016 Fete des Lacs updates 5k/8k runs – Kerri Kolstad (August & September)
2016 Fete des Lacs Committee updates – Administrator Mike Ericsen (August &
Sept)
2016 Tour de Hugo Bike Ride – Administrator Mike Ericsen (August & Sept)
2016 Bike Minnesota – events, ideas
Action Items:
X. ADJOURNMENT
Motion was made by Committee Member Amundsen, seconded by Committee
Member Waeghe to adjourn the meeting at 8:52 p.m. All in favor. Motion carried.
Submitted by: Linda Neudecker, Recorder
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