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Home My WebLink About2016-08-10 P & R Minutes - Approved PARKS AND RECREATION COMMITTEE Wednesday, August 10, 2016 ~ 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on August 10, 2016 at the City Hall location. Present: Chairperson Jon Grahek Vice Chairperson Kevin Waeghe Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Public Works, Paul Palzer Linda Neudecker, Recorder Absent: Committee Member Kevin Amundsen Committee Member Chris Bettinger Council Member, Steve King City Administrator, Mike Ericson I. CALL TO ORDER Chairperson Grahek called the August 10, 2016 Meeting of the Parks & Recreation Committee to order at 6:37 p.m. in the at City Hall offices. Roll Call – see above II. SET AGENDA Motion was made by Committee Member Waeghe, seconded by Committee Member Seeley to add #7. Update City website. All in favor. MOTION CARRIED. (NOTE: the order of th this meeting was as printed on page 5 of the July 13 meeting minutes.) III. APPEARANCES ~ Kerri Kolstad (see Updates 3) # IV. APPROVAL OF MINUTES The minutes of the July 13, 2016 were unable to be approved as an incomplete copy of the minutes were provided (missing pages 2 & 4). Tabled to September meeting. V. UNFINISHED BUSINESS 1. New/Replacement of Picnic Tables in various parks. The cost for the heavier 8 foot vinyl table is approximately $1000 and approximately $600 for the medium weight recycled table. Two older tables 1 were disposed of and replaced by 2 better quality tables by the warming house. No additional action to be taken at this time. This item has been added to the 5 year Park Improvement Projects. 2. Restore Natural Spring in Hidden Spring Park Mr. Palzer provided the committee the best and least expensive option utilizing city water and electric pump with a timer. This item was tabled to the September meeting & added to the 5 year Park Improvement Projects, with a possible installation in Spring, 2017. 3. Playground Ladder Replacement in Acorn Creek Park Mr. Palzer informed the committee that a playground ladder has been ordered and will be installed upon delivery. Movie in the Park – Saturday, September 10th 4. Committee Member Peterson provided an update for this activity. The movie “Peanuts” has been ordered and Committee Member Peterson will be renting the projector. Committee Member Waeghe will provide marketing which will include a notice to be included in the weekly “Flash Friday” and a flyer for various distribution as well as information on the City Hall sign. 5. Financials – from City & P &R for December, 2015 through July, 2016 Committee again discussed what funds are currently available and funds that will be needed to pay for upcoming P & R projects. Committee would like copies of the 2015/2016 financials/budget that show when the $15,000, from 2015, was carried over to the P & R budget from the City. To be requested from staff. 6. Gaga Ball Pit The concept of the game was explained and that the pit is an octagon area with a solid fence surrounding it. The costs could be kept down if only materials were purchased and volunteers were utilized to build the pit. This item was tabled to Spring, 2017 and will be added to the 5 year Park Improvements Projects. 7. Park & Recreation page on the City Website The committee members would like to provide ideas regarding the content of the P & R page, including a description of each park. Tabled to September meeting. VI. NEW BUSINESS 1. Status of LaMotte Trails committee review (5:30pm on 9-7-16) 2 VII. UPDATES/OTHER 1. Council Updates – Council Member Steve King Mr. King was not available as he was occupied by the City Council meeting which was being held concurrently with the P & R meeting.. 2.2016 Music in the Park – This weekly event was enjoyed by those in attendance. There were two rained out evenings. In addition, it was recommended not to have music on the Night to Unite (first Tuesday in August) as part of Music in the Park or Fete des Lacs, but to possibly have “traveling music” on a trailer to visit various locations with the police/fire departments and also utilize as an advertising medium for the Fete des Lacs Celebration/runs. 3.2016 Fete des Lacs ~ 5k/8k Runs Updates – Ms Kerri Kolstad, Coordinator Ms Kolstad provided a preliminary list of revenue, expenses and sponsors for this event, along with additional ideas for the 2017 event. Upon approval of any remaining expenses, a final financial report will be provided to the P & R Committee members at the September meeting if ready. 4.2016 Fete des Lacs – Committee Updates – Administrator Ericson Administrator Ericson was not available as he was occupied by the City Council meeting which was being held concurrently with the P & R meeting. 5.2016 Tour de Hugo Bike Ride – Tabled 6.2016 Bike Minnesota - Tabled VIII. ACTION ITEMS REVIEW Items that have been completed will be removed; some are still open and additional items discussed at this meeting will be added. A revised Action Item List, as of the September 7, 2016 meeting will be included with the minutes to be approved. Items that have been completed or to be deleted as of August 10, 2016 will be removed:  These include item numbers: 16-019 Corrections/Revisions: 15-033: change date from August to September 15-038: change date from Fall to September & add: “& additional items” 3 15-038a: reword: set budget for replacement of Audio Equipment and purchase of additional accessories & change date from Fall to September 15-040: change date from August to September 16-016: revise wording: evaluate surface of basketball court (pole slopes & court is not level); to be added to 5 year Park Improvement Projects; change date to Spring, 2017 16-017: add: to be added to 5 year Park Improvement Projects; change date to Spring, 2017 16-020: add: to be added to 5 year Park Improvement Projects; change date to Spring, 2017 16-021: (from 7-13-16 minutes) change date from August to September if not already completed Items to be added are: 16-023: MDRA magazine advertising (December deadline); M. Ericson; September 16-024: Select 2017 Race date: M. Ericson & Fete des Lacs committee; October 16-025: Updated race final expenses/income (once all expense have been approved); M. Ericson; when completed 16-026: Updated P & R website page (members want to give input); ASAP th 16-027: Prior to September 7 P & R meeting, available P & R members to meet at the LaMotte parking lot @ 5:30pm to walk trails; September; Staff to Post st 16-028: Traveling music on Trailer to attend the 2017 Night to Unite (1 Tuesday in August; February, 2017 16-029: Provide a copy of the 5 year P & R Projects list Items that are priority items and need to be done ASAP are item numbers: 16-027 Change dates to Ongoing: NONE IX. AGENDA ITEMS FOR SEPTEMBER MEETING: 1.Under Unfinished Business  2016 Fete des Lacs Committee updates – Administrator Mike Ericson  2016 Tour de Hugo Bike Ride – Administrator Mike Ericson  2016 Bike Minnesota – events, ideas – Administrator Mike Ericson  Restore natural spring to working order by replacing pipe (see A.I. #16-020) – Mr. Palzer  Movie in the Park – Committee Member Peterson  Financials – from City & P & R December, 2015 through July, 2016 (from staff) Under New Business: 2.  LaMotte Park Trails review from 9-7-16 3. Under Updates:  Council Updates – Council Member Steve King 4  Playground Ladder Replacement in Acorn Creek Park (see A.I. #16-022), Mr. Palzer  2016 Fete des Lacs updates 5k/8k runs; Final report/financials (if available) – Ms Kerri Kolstad/Administrator Mike Ericson  Review 5 year P & R Projects list  Status of P & R committee member vacancy X. ADJOURNMENT Motion was made by Committee Member Peterson, seconded by Committee Member Seeley to adjourn the meeting. All in favor. Motion carried. Meeting was adjourned at 8:57 p.m. Submitted by: Linda Neudecker, Recorder 5