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Home My WebLink About2016-09-14 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES September 14, 2016 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 14, 2016 at City Hall, 1880 Main Street. PRESENT: Acting Mayor Jeff Paar Council Member Ben Fehrenbacher Council Member Steve King Council Member D. Love ABSENT: Mayor Tom Wilharber STAFF: City Administrator Mike Ericson City Attorney Kurt Glaser City Engineer Mark Statz Finance Director Ellen Paulseth I. CALL TO ORDER Acting Mayor Paar called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATIONS 1.None. IV. APPROVAL OF AGENDA Acting Mayor Paar stated that the agenda should reflect Check #30461-30490 rather than 30471. He added Check #30491-30501, Item #6., Res. #16-025 – Resolution Establishing the Second Tuesday of August (Primary Election Day) to be Longest Standing Election Judge, Mrs. Mary Ann Thill Day and Item #7., Res. #16-026 – Resolution Establishing September 14, 2016 as Isaac Lutz Day under Consent; pages 27a-27d under Old Business Item #1 and Item 2. a., Kangas Tank, Inc. Proposal for Water Tower Cleaning. Acting Mayor Paar provided an opportunity for Council Members to add additional items and with none coming forward. Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve the Agenda as presented. All in favor. Motion carried. V. APPROVAL OF MINUTES City of Centerville Council Meeting Minutes September 14, 2016 1. August 24, 2016 City Council Meeting Minutes Acting Mayor Paar provided Council with an opportunity to make modifications. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the August 24, 2016 City Council meeting minutes as presented. All in favor. Motion carried. VI. CONSENT AGENDA 1.City of Centerville August 25, 2016 through September 14, 2016 Claims (Check #30461-30490) w/Voided Check #30371, 30387 & 30431 & (Check #30491-30501) 2.Centennial Fire District through August 31, 2016 Claims (Check #7589-7598) 3.Centennial Lakes Police Department through September 7, 2016 Claims (Check #11042-11088) rd 4.Encroachment Agreement, 1935 – 73 Street – Fence 5.Pay Estimate #1, Knife River Corporation ~ 2016 Mill & Overlay Project 6.Res. #16-025 – Resolution Establishing the Second Tuesday of August (Primary Election Day) to be Longest Standing Election Judge, Mrs. Mary Ann Thill Day 7.Res. #16-026 – Resolution Establishing September 14, 2016 as Isaac Lutz Day Acting Mayor Paar provided an opportunity for Council Members to remove any items of concern and Council Member Love requested that Items #6 & #7 be pulled and read. Motion by Council Member Fehrenbacher, seconded by Council Member Love to Approve Consent Agenda Items #1-#5 as presented. All in favor. Motion carried. Acting Mayor Paar stated that Mrs. Mary Ann Thill was the mother of long-time, active Centerville Lion member John Thill and had been recently diagnosed with terminal cancer. He stated that she served many organizations along with being an active Election Judge for the City. Acting Mayor Paar also stated that a youth in his neighborhood, Isaac Lutz, was recently released from the hospital following a 40 day stay. He stated that the youth continues to battle osteomyelitis at home with injections/infusions of antibiotics three times a day. Acting Mayor Paar stated that the young man is eight years old and has shown a large amount of courage including undergoing three (3) surgeries. Acting Mayor Paar read both resolutions. Motion by Council Member Paar, seconded by Council Member Love to Approve Consent Items #6 & #7 as presented. All in favor. Motion carried. VII. OLD BUSINESS 1.Discussion on Electronic Sign Proposal – Spectrum Sign Systems - Tabled Page 2 of 6 City of Centerville Council Meeting Minutes September 14, 2016 Administrator Ericson stated that Staff was requested to obtain two (2) quotes for the installation of a similar sign to the proposal submitted by Spectrum Signs and included in the packet was a similar proposal from Lawrence Sign. He explained that the proposals are similar: however, Spectrum Sign has quoted for a Daktronics message display which is considered to be the leader in the field. He also stated that Spectrum Sign has presented a second proposal which is more fine-tuned to Centerville’s needs with a reduction of $2,000 for the proposal. Administrator Ericson stated that Finance Director Paulseth was available for questions and funding sources. Finance Director Paulseth stated that at Council’s previous work session she was requested to add $20,000 to the levy for this purchase as a funding source. She stated that she was confident that both the water and sewer funds where fully adequate to sustain infrastructure and maintenance needs plus funding the remaining amount for the purchase of the sign ($20,750). She also stated that Staff would be utilizing the sign for odd/even water regulations, utility bills being due, hydrant flushing, etc. which have a direct correlation with these funds. Finance Director Paulseth stated that the Council could consider setting the levy to include the full purchase price and decrease the levy in December prior to adoption if surplus levels allow and she explained that her initial average home values (3%) increased to (5.79%) once information was provided by the County and it is anticipated that this will affect the overall levy by an additional 1%. Lengthy discussion took place regarding funding from levying for the entire amount versus paying for through water/sewer or capital funds, the Parks & Recreation Committee’s desire to utilize the replaced sign for park events, and the ability to make the decision to purchase the sign and direct Staff to propose funding prior to December 14, 2016 consideration of approval of the levy. Motion by Council Member Love, seconded by Council Member Fehrenbacher to Accept the Proposal from Spectrum Sign for an Upgraded City Sign. Council Member Fehrenbacher made a friendly amendment to include the proposal from Spectrum Sign with the inclusion of the masonry base, full color message center and tax - $40,750 and Council Member Love accepted the amendment. All in favor. Motion carried. 2.Res. #16-0XX – Approving Proposed 2017 Property Tax Levy Finance Director Paulseth stated that with the addition of the $20,000 that Council requested there would be a 5% levy increase or 3.4% tax increase equating to a $43 difference from 2016 to 2017. She stated that she could surely add the additional $20,000 to the levy and felt that it would be a 1% increase for a total of a 6% levy increase. Lengthy discussion ensued with several Council Members discussing levying the entire amount of the sign, questioning whether slight increases in per diems for P & R and P & Z members were accounted for, public safety budgets and utilization of the sign for economic development. Page 3 of 6 City of Centerville Council Meeting Minutes September 14, 2016 Motion by Council Member Fehrenbacher, seconded by Council Member Love to Approve Res. #16-027 – Approving Proposed 2017 Property Tax Levy with an Increase of $20,000 to $2,704,521. All in favor. Motion carried. Finance Director Paulseth stated again that the levy could be decreased in December when a better knowledge of expenditures are known but could not be increased. a.Kangas Tank, Inc. Proposal for Watertower Cleaning Administrator Ericson stated that Staff provided Council with their requested quote for water tower cleaning and the cost could be borne through the Water Fund. Council requested an additional quote from Staff. Motion by Council Member King, seconded by Council Member Fehrenbacher to Table the Item Until an Additional Quote Could be Obtained. All in favor. Motion carried. 3.Listing Change Form & Contract Amendment for City Property – Gaughan Companies Administrator Ericson stated that the Brokerage agreements for the City owned property expired at the end of August and Staff is looking for direction from Council on whether to seek alternative brokers or remain with the same brokerage firm. Administrator Ericson stated that Mr. Lou Suski was very invaluable to the City; however, he has since retired. Discussion ensued to opening it up for requests for proposals, potential suitors attendance at a work session, have Staff make the decision, Legal Counsel’s opinion that it was not needed for professional services and a decision should be made having the City’s best interest in mind. Motion by Council Member Love, seconded by Council Member Fehrenbacher to Allow Staff to Seek a New Broker to Brokerage City Owned Property. All in favor. Motion carried. VIII. NEW BUSINESS 1.P & Z Recommendation for Rezoning (from B-1 Commercial & R-3 High Density th Residential to I-1 Industrial) & Comprehensive Plan Amendment – 6867 – 20 Avenue South) Administrator Ericson stated that the current owner of the property has signed the Request for Rezone Application along with the applicant. Legal requirements had been met and the Commission chose to recommend its passage. Administrator Ericson stated that since that meeting, a Phase I Audit has been completed and the prospective buyer has backed out to protect his financial interests until a Phase II Audit is completed. He also stated that he had spoke with the current property owner to ascertain whether he desire to continue the process of rezoning and he requested to continue feeling that the new zoning would enable a sale more quickly. Page 4 of 6 City of Centerville Council Meeting Minutes September 14, 2016 Motion by Council Member Love, seconded by Council Member King to Approve the th Rezoning of 6867 – 20 Avenue South to I-1 Industrial and the Associated Comprehensive Plan Amendment. All in favor. Motion carried. IX. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1.Administrator Ericson Administrator Ericson reported that he and Council Member King attended the N.E. Water Summit recently at the City of Hugo, the USGS report would be completed at the end of the month and that many agencies and elected official were present to discuss a proposed Joint Powers Agreement. He also stated that phase two would be completed in December, all cities were represented and the City of Lino Lakes is not interested in completing anything jointly. Lengthy discussion ensued regarding the next meeting, Tier II cities and Council Member King reported that he has completed some research regarding Skytem and would like to forward that information to the attendees of the meetings. Discussions ensued regarding previous levels of White Bear Lake, amount of money that this potentially cost effected cities, how costly the research is, the need to be patient and proactive and the City of Hugo’s roll in leadership of this issue and hosting the meetings. Administrator Ericson stated that the League of Woman Voters would be holding a candidate forum on October 10, 2016 here at City Hall at 6:30 p.m. providing voters with an opportunity to meet and learn about those that are running for Council. He also stated that North Metro TV would be host a debate for these same candidates which will be cablecast in the near future. Administrator Ericson stated that Movie in the Park “Peanuts” went well and it was a quality event. He thanked the P & R Committee for their volunteerism and stated that it was a great community event. Engineer Statz stated that he and Staff are currently working on the 2017 Overlay Plan and proposal for the downtown area. He stated that he anticipated that information would be forthcoming. Council Member King requested that the information for Skytem be included in the N.E. Water Summit’s next packet. Council Liaison Love stated that the Planning & Zoning Commission met Mr. Gary Spanier, Rumble Industries, LLC, who desires a Conditional Use Permit for a motor vehicle sales and service business, (primarily motorcycles, ATV’s and snowmobiles – excluding automobiles). He stated that a public hearing would be held at P & Z’s next meeting. Acting Mayor Paar reported that elections were upcoming and thanked volunteers and local business owners. Page 5 of 6 City of Centerville Council Meeting Minutes September 14, 2016 X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Fehrenbacher to Adjourn the Council Meeting of August 24, 2016 at 7:49 p.m. All in favor. Motion carried. Teresa Bender, City Clerk Page 6 of 6