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HomeMy WebLinkAbout2006-04-12 CCCITY OF CENTERVILLE CITY COUNCIL MEETING APRIL 12, 2006 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting on April 12, 2006, at City Hall, 1880 Main Street. PRESENT: Mayor Mary Capra Council Member Lee Council Member Lakso Council Member Paar Council Member Terway ABSENT: None. STAFF: City Engineer Mr. Peterson City Administrator Larson I. CALL TO ORDER Mayor Capra called the April 12, 2006, City Council meeting to order at 6:30 p.m. II. PUBLIC HEARINGS 1. Local Board of Appeal and Equalization, Anoka County Mayor Capra opened the public hearing at 6:35 p.m. Ms. Huss explained that this hearing is for valuation and not for tax purposes. She then said that the Department of Revenue will be monitoring parcels owned by board members or relatives or if anyone has financial interest and will be keeping record of that and will call random surveys who attended the Boards to see public perception and see if the requirements are met with the training. She then outlined the increases in residential, commercial and multiple housing valuations. Ms. Huss noted that the State requires them to be at 100% of market value and they are at 96% for Centerville. Jim Van Houdt of 1748 Ojibway Drive thanked Council for fixing the drainage in his area. He then said he represents the Twin Town Homes of Eagle Pass and, as an Association, they do not understand this process. City of Centerville Council Meeting Minutes April 12, 2006 Mr. Van Houdt indicated they took 10 homes in twin homes with original owners and compared new values and the average cost of a home was $152,000 or a 40.3% increase from 1998 to present. Mr. Van Houdt indicated that they do not understand why their prices keep going up. Ms. Huss said that it is difficult to compare the twin homes to the detached homes as they are different properties and evaluated differently. She then explained that when they do their sales ratios they look per neighborhood, all sales in Anoka County and the different structure types. Mr. Van Houdt indicated the 12 homes on Ojibway are all the same value but the purchase prices were all different. Ms. Huss indicated that it does not matter what the purchase prices were but now they are all exactly the same with beds, baths and fireplace so they are in the same value. Mr. Van Houdt indicated that there are two types of fireplaces in these homes. Mr. Leone indicated that if there is an issue with the overall value in 2007 he then suggested that this is not the venue to pick apart values this is estimated market value. He then said that the assessor should come out and check each one. Mr. Van Houdt indicated that he feels his value is too high for 2007. Mr. Leone suggested doing a real estate appraisal for sale price. Mayor Capra indicated that this is about the fifth year in bringing things up to market value. Mr. Van Houdt said he is concerned with the homes in Phase I of this development and comparing his twin home to the detached townhome values and those are going home. Council Member Paar indicated that this is spread out over all Anoka County. Council Member Paar indicated his value went up $45,000 but his neighbors all went up more than that. Mr. Van Houdt explained that some of the detached townhomes are going down in value and then gave one specific address of 6960 Dupre Road. Peterson of 7065 Dupre Road filled out form for assessor to contest value. Raymond Connelly of 7059 Dupre Road filled out form for assessor to contest value. Brad Lakso of 1850 Houle Circle spoke to assessor to contest value. Page 2 of 10 City of Centerville Council Meeting Minutes April 12, 2006 Mayor Capra noted that all those that signed in have the right to appeal to the next level at the County Board. Motion by Council Member Terway, seconded by Council Member Lee, to adjourn the Local Board of Appeal and Equalization Hearing. All in favor. Motion carried unanimously. June 19, 2006 at 9:00 a.m. is the County Board meeting. III. SET AGENDA Council added the following items to the Agenda: Community Development Block Grant Letter of Appeal. Trio Inn was removed from the Agenda. Motion by Council Member Paar seconded by Council Member Terway to approve the Agenda as amended. All in favor. Motion carried unanimously. IV. APPROVAL OF COUNCIL MINUTES 1.March 22, 2006 City Council Meeting Minutes Motion by Council Member Paar, seconded by Council Member Lakso to approve the March 22, 2006 City Council Meeting Minutes as presented. All in favor. Motion carried unanimously. 2.March 22, 2006 City Council Work Session Meeting Minutes Motion by Council Member Lee, seconded by Council Member Paar to approve the March 22, 2006 City Council Work Session Meeting Minutes as presented. All in favor. Motion carried unanimously. 3. April 5, 2006 City Council Work Session Meeting Minutes Removed from Agenda. V. CONSENT AGENDA 1.City of Centerville March 23, 2006 through April 12, 2006 Claims 2.Centennial Fire District March 29, 2006 3.Centennial Fire District Quarterly Claim - $22,746.50 4.Parks & Recreation Committee’s Recommendation for Council to Consider the YMCA’s Usage of Laurie LaMotte Memorial Park for Park Play Days 5.Parks & Recreation Committee’s Recommendation for Council to Consider Expending Funds from the Parks Maintenance Fund – Not to Exceed $75/per Flower Bed or $600 Total to Purchase Supplies Page 3 of 10 City of Centerville Council Meeting Minutes April 12, 2006 Motion by Council Member Paar, seconded by Council Member Lee, to approve the Consent Agenda as presented. All in favor. Motion carried unanimously. VI. AWARDS/PRESENTATIONS/APPEARANCES None. VII. NEW BUSINESS 1. Planning & Zoning Commission’s Recommendation to Grant a Variance Request for the Church of St. Genevieve – Access Roadway Less than 20 Feet from Side Lot Line City Administrator Larson explained that this matter was considered and continued while the property owner and the Church worked through some issues and the Planning Commission has now recommended approval with conditions listed. Brian Barrett of 6537 Deer Wood Lane Lino Lakes, representing St. Genevieve’s Church, appeared before Council and asked for consideration of the variance. Mayor Capra thanked St. Genevieve’s and the Highlands for their willingness to work this out. Motion by Council Member Terway, seconded by Council Member Lakso, to approve the requested Variance based on the findings and recommendation of the Planning Commission. All in favor. Motion carried unanimously. 2. Main Street Gate Valve Bolt Replacement – Approval of Ro-So Proposal $26,345.00 City Administrator Larson indicated that Staff will discuss this matter with Anoka County prior to replacement. Motion by Council Member Terway, seconded by Council Member Lee, to approve replacement of Gate Valve Bolts and contract with RoSo in an amount not to exceed $26,345. All in favor. Motion carried unanimously. 3. Parks & Recreation Committee’s Recommendation for Council Consideration to Accept the Submitted Proposal from GameTime for Purchase of Play Structure/Drainage/Border for Laurie LaMotte Memorial Park – Not to Exceed $42,800 Page 4 of 10 City of Centerville Council Meeting Minutes April 12, 2006 Council Member Paar indicated that Parks has put a lot of time and effort into this and this is their recommendation and the amount includes installation and tax with exception of flow drain tile system to be installed by the City. Ms. Stephan said that parks do not want to include wood fibers with this purchase agreement as they are looking at recycled materials. The estimate includes the shredded materials - $5,880 for the wood fiber. Council Member Terway cautioned that the American Playground Institute has standards for depths and surfaces and the City wants to make sure that those are met. Motion by Council Member Lakso, seconded by Council Member Terway, to approve the Park and Recreation Committee’s Recommendation to accept the submitted proposal from GameTime for Purchase of Play Structure/Drainage/Border for Laurie LaMotte Memorial Park with the removal of the wood fibers of $5,880. All in favor. Motion carried unanimously. 4. Consideration of the Installation of the Bald Eagle Water Ski Jump Permit Motion by Council Member Lee, seconded by Council Member Paar to approve the installation of the Bald Eagle Water Ski Jump Permit. All in favor. Motion carried unanimously. rd 5. Res #06-024 – Accepting Bids & Awarding the Hunter’s Crossing 3 Addition Improvements Motion by Council Member Lakso, seconded by Council Member Paar, to approve Resolution #06-024 as presented. All in favor. Motion carried unanimously. 6. Res #06-025 – Accepting Quote & Awarding Contractor for Demolition & Removal of Tracie McBride Memorial Park Water Tower City Administrator Larson indicated the City received proposals of $9,200, $9,800 and $11,900 and the engineer made the recommendation for $9,200. Mr. Peterson indicated that they have used this firm before. Motion by Council Member Lee, seconded by Council Member Terway, to approve Resolution #06-025 as presented. All in favor. Motion carried unanimously. 7. Proposal for Street Repairs – Arcade Asphalt Page 5 of 10 City of Centerville Council Meeting Minutes April 12, 2006 City Administrator Larson explained that Public Works has asked Council to hire Arcade Asphalt for repairs identified as 1 and 2 for $4,620. Council Member Lee suggested moving this road up in the schedule for reconstruction. Council discussed the condition of the road and agreed that some work is needed to eliminate the hazard. Council Member Lee indicated that he thinks that this would be throwing money into a hole. Mayor Capra indicated she would like to do a mill and overlay for Sections 1 and 2 and have a patch done at Section 5. Council Member Paar indicated this seems like a bit of a waste but a larger project would be costly so patches need to be done to make things safer while waiting until this is reconstructed. City Administrator Larson said that the City’s Staff could do it this spring and again next year but this proposal would probably give you more than one season. Motion by Council Member Terway, seconded by Council Member Paar, to approve the street repairs as proposed by Staff. All in favor. Motion carried unanimously. Mayor Capra asked that City staff work on section 5. 8. CDBG Appeal Letter Mayor Capra indicated that the HRA Committee has stated that they are not recommending $250,000 to Centerville as it was reallocated to other projects and Centerville has 30 days for an appeal. She then said that she would like Staff to gather information and send in an appeal to ask for the $250,000. Motion by Council Member Lee, seconded by Council Member Terway, to authorize Staff to send a letter of appeal to the HRA Committee concerning the CDBG funds. All in favor. Motion carried unanimously. IX. OLD BUSINESS 1. Consideration of Legal/Prosecution Services Mayor Capra indicated that Council discussed changing legal service to grant municipal legal services to Burstein and Glaser. Page 6 of 10 City of Centerville Council Meeting Minutes April 12, 2006 City Administrator Larson explained that Barna Guzy will finish started projects but all new projects will be given to Bernstein and Glaser. Mayor Capra indicated that this matter came up as a way to streamline services for the Centennial Lakes Police Department so there would be one firm representing the police department and the City has decided to move legal services over to the new firm. Motion by Council Member Lee, seconded by Council Member Paar, to approve entering into a contract with Bernstein and Glaser based on the proposal submitted. All in favor. Motion carried unanimously. 2. 2006 Goals – Formal Adoption City Administrator Larson asked Council for formal adoption of the goals. Motion by Council Member Terway, seconded by Council Member Paar, to approve the finalized goals adopted and reviewed with Staff. All in favor. Motion carried unanimousl y. Mayor Capra thanked Staff for staying over time to meet with the Council to go over the goals and objectives. 3. State of Minnesota – Municipal Delegation Agreement City Administrator Larson indicated that this would allow the City’s building official to inspect public buildings. Motion by Council Member Lakso, seconded by Council Member Paar, to authorize Staff to submit the Municipal Delegation Agreement to the State of Minnesota dated July 8, 2004. All in favor. Motion carried unanimously. X. ANNOUNCEMENTS/UPDATES 1.City Administrator, Mr. Dallas Larson City Administrator Larson indicated that he received a call from the developer of Pheasant Marsh and they will be brining over fees and developer’s agreement and they have asked the City to consider on Outlot E being deeded to the City splitting the taxes on that piece. City Administrator Larson suggested considering 40% as that is what the City’s portion usually is. Council Member Paar indicated that he does not feel that the City should be negotiating this with this developer. Page 7 of 10 City of Centerville Council Meeting Minutes April 12, 2006 Council Member Lee agreed. Mayor Capra said she would be open to paying the City portion but there was no agreement and she would not negotiate anything else. Council Member Terway said that he would be amenable to pay the City’s share of whatever would be required in a normal real estate transaction but asked if the City would normally pay taxes. He then said he would like the legal staff to look at this. City Administrator Larson indicated that the Police Chief would like to schedule an open house for the public on June 1, 2006. Council agreed. City Administrator Larson suggested calling the building the Centennial Lakes Law Enforcement Center. Council liked it. City Administrator Larson informed Council that staff is working on updating the fee schedule for consideration. City Administrator Larson indicated there is draft for Fairview Avenue street construction as the developer wants to build the project using the City’s engineer for design and turn it over to the City when it is done. City Administrator Larson indicated he met with representatives from Sheehy to discuss easements on the backage road to get right of entry to start building the street but they will not sign the document until they know what the special assessments are. He then indicated that Staff informed them of the proposed amount and they feel it is too high. City Administrator Larson indicated that Staff will meet with him again to discuss the matter. He then said that Staff will begin the condemnation process as quickly as possible while trying to work this out. Council Member Lee said the County has been hinting that they may pull the project all together and the City does not need the backage road if that happens. City Administrator Larson said that he has not gotten feedback on that but Staff is meeting with the project management team tomorrow. Page 8 of 10 City of Centerville Council Meeting Minutes April 12, 2006 Mayor Capra said that she believes that the scope of the project cannot change at this point so the project is what it is and if they had the decide not to proceed they would turn back federal funds. Council Member Terway suggested the City should do the backage road even if County Road 14 does not go through. Council Member Lakso agreed that it needs to move forward. Motion by Council Member Terway, seconded by Council Member Lee, to authorize changing the bid date to May 4, 2006 and authorization to structure bid to recognize the issue with the easements based on recommendation of Staff and the Engineer. All in favor. Motion carried unanimously. 2. Business Person/Life Time Achievement Awards Mayor Capra asked if Council wanted to take nominations for this person and have the Council make the decision. Mayor Capra indicated that the lifetime achievement is more work and she would like to delay that right now. Mayor Capra asked whether Council wishes to form an EDA. Council is taking nominations for business person of the year. City Administrator Larson suggested moving out the fire trucks and having the event in the fire bay. Council set June 13, 2006 set for the Business Appreciation Dinner. 3. CSAH 14 Improvement Discussed previously. 4. CMC Designation – City Clerk, Teresa Bender Mr. Larson indicated that Ms. Bender went through three years worth of training and the process of submitting credentials and certificates and recommendations and received the CMC designation. Council commended her for doing so. Mayor Capra indicated she received a thank you letter from the Governor’s Chief of Staff thanking those that went to visit him last week. Page 9 of 10 City of Centerville Council Meeting Minutes April 12, 2006 Mayor Capra indicated there will be two Memorial Day services one in Coon Rapids and one at Bunker Hills Park. Council Member Terway provided an update on the Planning and Zoning Commission meeting. Council Member Lee indicated that the Police Department will be doing some training on emergency preparedness. He also indicated that an emergency generator was purchased for the Police building as that will be the designated emergency management center. Council Member Paar indicated that he missed the Park and Recreation meeting but minutes were provided and asked Council to review them. Ms. Stephan provided information on the Circus event coming to town. X. ADJOURNMENT Motion by Council Member Terway, seconded by Council Member Paar to adjourn the April 12, 2006 City Council Meeting at 8:30 p.m. All in favor. Motion carried unanimously. Transcribed by: Joan Lenzmeier, Recording Secretary TimeSaver Off Site Secretarial, Inc. Page 10 of 10