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HomeMy WebLinkAbout2016-09-28 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES September 28, 2016 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 28, 2016 at City Hall, 1880 Main Street. PRESENT: Mayor Tom Wilharber Council Member Jeff Paar Council Member Ben Fehrenbacher Council Member D. Love ABSENT: Council Member Steve King STAFF: City Administrator Mike Ericson City Attorney Kurt Glaser City Engineer Mark Statz I. CALL TO ORDER Mayor Wilharber called the meeting to order at 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATIONS 1.None. IV. APPROVAL OF AGENDA Mayor Wilharber stated that the agenda should reflect Check #30517-30527 w/Check #30502 replacing Check #30478 and replacement pages for Item #2, under New Business. Mayor Wilharber provided an opportunity for Council Members to add additional items and with none coming forward. Motion by Council Member Love, seconded by Council Member Fehrenbacher to approve the Agenda as presented. All in favor. Motion carried. V. APPROVAL OF MINUTES 1. September 14, 2016 City Council Meeting Minutes Mayor Wilharber provided Council with an opportunity to make modifications. City of Centerville Council Meeting Minutes September 28, 2016 Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve the September 14, 2016 City Council Meeting Minutes as Presented. Mayor abstained Motion carried. VI. CONSENT AGENDA 1.City of Centerville September 15, 2016 through September 28, 2016 Claims (Check #30503-30516) & Check #30517-30527 W/Check #30502 Replacing Voided Check #30478 2.Centennial Fire District through September 6, 2016 Claims (Check #7599-7605) W/Voided Check #7583 & Payroll Check #7606-7609) 3.Centennial Lakes Police Department through September 21, 2016 Claims (Check #11089-11107) Mayor Wilharber provided an opportunity for Council Members to remove any agenda items for discussion. Motion by Council Member Paar, seconded by Council Member Love to Approve Consent Agenda Items as presented. All in favor. Motion carried. VII. OLD BUSINESS 1.Water Tower Cleaning – Tabled from Previous Meeting Administrator Ericson stated that Staff attempted to obtain additional bids for the cleaning. Engineer Statz stated that he had provided Staff with three (3) additional firms that provide cleaning services. Administrator Ericson stated that either the vendor has not returned messages or are too busy to complete the task this year. Attorney Glaser stated that state statute notes that an attempt must be made to obtain additional bids and records need to be kept substantiating those attempts. Engineer Statz stated that he felt it was a fair price and Kangas Tank could complete the project yet this year. Administrator Ericson stated that the City has utilized Kangas Tank for the last three cleanings and concurred that the services would be completed this year. Motion by Council Member Fehrenbacher, seconded by Council Member Love to Approve the Cleaning of the Water Tower through Kangas Tank Inc. in an Amount Not to Exceed $4,900 and Documented Attempts to Secure Alternative Proposals for the Same Services. All in favor. Motion carried. 2.City Owned Properties – Listing Agreement (Jon Rausch, Cushman & Wakefield) Administrator Ericson stated that Mr. Rausch declined the City’s offer due to amount of current clients and potential for conflict of interest. Administrator Ericson also stated that Staff was directed to engage a broker; he contacted Mr. Mike Brass, Collier International, who stated that he would be interested in the listings. Page 2 of 5 City of Centerville Council Meeting Minutes September 28, 2016 Mr. Brass introduced himself to Council and provided them with his background, current listings, and sold properties. Mr. Brass also presented Council with a Real Estate Cycle Report and reviewed it with Council. Mr. Brass stated that land is slow to sell at the present time with all of the factors involved, that with the recent distribution center being constructed on nearby property and the City’s excellent freeway access, close proximately to St. Paul; the shovel ready sites should be easier to sell in the near future. Legal Counsel Glaser stated that staff was directed to find a broker, request his attendance of a Council meeting. He also stated that upon Council’s determination, listing agreements would be forthcoming. Mayor Wilharber questioned the amount that Mr. Brass would charge for his fees and he stated 6% commission or fees and 8% if the sale involved a co-broker similar to Mr. Lou Suski’s agreement with the City. Several Council Members had concerns regarding the potential for TIF and did not desire for that to be readily available to entice businesses to Centerville. Motion by Council Member Love, seconded by Council Member Paar to Approve Listing Agreements for City-Owned Properties from Mr. Mike Brass, Collier’s International to Council at their Next Meeting. All in favor. Motion carried. VIII. NEW BUSINESS 1.Greater MSP Administrator Ericson stated that he had been contacted recently by Greater MSP requesting information regarding site availability, utilities capacities (Gas, Electric, Sewer and Water) and internet/high speed data availability/capacity for a company that was interested in relocating or opening another facility. Administrator Ericson stated that the Greater MSP is a private, non- profit agency dedicated to providing public and private sector leadership, coordination and engagement to grow the economy of the 16-county Minneapolis-Saint Paul region. He also stated that six (6) cities in Anoka County responded to the request including Centerville. He noted that this was a tremendous opportunity with other entities retaining the City’s information for additional submittals and/or clients. Council Members concurred that they would entertain all proposed development. Administrator Ericson stated that United Properties is anticipating signing purchase options on all of the Rehbein properties. Mr. Brandon Champeau, United Properties, stated that generally with these requests for information, the business may be multi-state solicitation and could be as many as 10 sites under consideration. He also stated that they always keep two (2) states in mind even if they have picked one that they desire. Council Members had concerns regarding the RCWD and Army Corp of Engineering regarding ponding on the site within Centerville and Mr. Champeau stated that they would be rectified shortly. Discussion ensued regarding the current Interim Use Permit for the black dirt operation, hauling Page 3 of 5 City of Centerville Council Meeting Minutes September 28, 2016 route for the distribution center, its construction and the City’s infrastructure protection. City Administrator Ericson stated that that would be discussed next. st 2.21 Avenue Development Agreement Administrator Ericson stated that Staff has worked diligently with the City of Lino Lakes st regarding the construction of the distribution center located along 21 Avenue within the last month. Legal Counsel Glaser stated that the project is located in the City of Lino Lakes, however, the st main entrance to the project site is a shared roadway (21 Avenue) and needs to be extended to accommodate this building. He stated that the key is to protect the City’s infrastructure and interests going forward with the roadway extension and existing roadways that are being utilized for hauling of dirt and construction materials to and from the site. He also addressed the need for easements associated with the construction of the roadway extension. He explained that the City of Lino Lakes will carry the largest amount of responsibility with the development. Centerville will provide inspection(s) regarding the development of the roadway, obtain security and if insufficient have the ability to specially assess the property for those deficiencies, and obtain a cash escrow for both administrative and engineering fees. Administrator Ericson reported that the City of Lino Lakes had approved a similar Developer’s Agreement and larger escrow as the project is within their community. Lengthy discussion was had regarding the possibility of this development opening abutting properties within Centerville to development, potential for additional roadway extension, the possible elimination of Fairview Street, types of development, marketing of the available properties, and the potential for additional easements that were not contained in the Developer’s Agreement. Legal Counsel stated that he is aware that he previously saw an easement regarding the missing item and would ensure that it was included if need be. He stated that the City of Lino’s easements are a part of the plat. Motion by Council Member Paar to Approve the Developer’s Agreement with the Presented Easements as presented and if an Additional Easement is Needed it would be Brought back to Council for Approval, seconded by Council Member Love. All in favor. Motion carried. IX. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1.Administrator Ericson a.Connexus Energy – Meter Replacement Administrator Ericson reported that Connexus Energy would commence replacement of 100,000 meters on the north side of CSAH14. He stated that Council Member King contacted Connexus Energy to ascertain whether a customer had the right to refuse replacement and they do. Page 4 of 5 City of Centerville Council Meeting Minutes September 28, 2016 Council Member Love stated that there was a recent post-Fete des Lacs Festival Committee meeting. Administrator Ericson stated that he included information in the packet for Council to review. He reported that the Committee has scheduled the Festival for July 17-22, 2017. Administrator Ericson stated that parts of the Festival are being made into a marketing/promotional video by Damian Kussian, NMTV. Several Council Members felt that that it was a tremendous asset to the City and should be utilized on the web site and cable channel. Mayor Wilharber stated that the League of Woman Voters (White Bear Lake) would be holding a candidate forum here at City Hall on October 10, 2016 commencing at 6:30 p.m. with candidates that are running for municipal office (2 Council Member Seats. He also stated that the Centerville School would be holding an Open House, Thursday from 4:00 p.m. – 6:00 p.m. displaying their recent improvements. X. ADJOURNMENT Motion by Council Member Paar, seconded by Council Fehrenbacher to Adjourn the Council Meeting of September 28, 2016 at 7:55 p.m. All in favor. Motion carried. Respectfully submitted by Teresa Bender, City Clerk Page 5 of 5