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Home My WebLink About2017-01-25 CC Packeten iffe CITY OF CENTERVILLE COUNCIL MEETING & WORK �d M57 SESSION/GOAL SETTTING *`- Wednesday, January 25, 2017 6:30 p.m. or shortly thereafter COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. PUBLIC INPUT/HEARING IV. APPOINTMENTS/PRESENTATION 1. Report on Attendance of Newly Elected Officials (Page 1) VI. APPROVAL OF AGENDA VII. APPROVAL OF MINUTES 1. December 14, 2016 City Council Meeting Minutes (Provided by Email Prior to Meeting) 2. January 11, 2017 City Council Meeting Minutes (Provided by Email Prior to Meeting) VIII. CONSENT AGENDA 1. City of Centerville January 12, 2017 through January 24, 2017 Claims (Check #30783-30802) (Page 2) 2. Centennial Fire District Claims through January 10, 2017 (Check #7732-7735) w/Check #7732-7735 Payroll (Page 3) 3. Centennial Lakes Police Claims through January 19, 2017 (Check #11258-11277) (Page 4) IX. OLD BUSINESS X. NEW BUSINESS 1. Res. #17-OXX – Receiving Bids, Ordering Improvement, Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on 2017 Street Mill & Overlay Project (Pages 5-13) 2. State of the City Report – Jeff Paar XI. COUNCIL & ADMINISTRATION ANNOUNCEMENTS 1. Administrator Ericson XIL ADJOURNMENT WORK SESSION MEETING I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. Sewer, Storm Sewer & Water Fees 2. 2017 Goals (Pages 15-23) III. ADJOURNMENT *REMINDERS** Planning & Zoning Commission Meeting — February 7, 2017, 6:30 p.m. (Council Chambers) Parks & Recreation Committee Meeting — February 1, 2017, 6:30 p.m. (Council Chambers) City Council Meeting — February 8, 2017, 6:30 p.m. (Council Chambers) City Council Meeting — February 22, 2017, 6:30 p.m. (Council Chambers) (Work Session) Parks & Recreation — February 11, 2017 - Family Skate Night, LaMotte Park (Hayrides 6:30 p.m. — 8:30 p.m., popcorn, hot cocoa and bonfire (6:30 p.m. — 9:00 p.m.) Centerville Lions Ice Fishing Contest — February 18, 2017, Centerville Lake, Anoka County Boat Launch, 11:00 a.m. — 2:00 p.m. (Weather Dependent) Shake Your Shamrock 5K, 8K & Kid's 1/3K Walk/Runs — March 11, 2017, Kelly's Korner, 7:00 a.m. — 3:00 p.m. Fete des Lacs — July 21, 22 & 23, 2017 Congratulations on your new leadership role! Would you like to kick off your term on the right foot? Join us for Minnesota's most comprehensive training for new city officials. In just two days, you will: • Understand what city councils can and cannot do • Gain an understanding of legal responsibilities and finance fundamentals lqq • Learn how to avoid common missteps, pitfalls, and negative press • Get insights on how to work effectively with constituents, staff, and your colleagues -0 Register at www.lmc.org/NEC2017 focus adership Conferences Sponsored By: ABDO BOLTON E�I'CCKj�& S&MENK lYIL' 1 L' RS HY Neal People Ileal Solutlom IatJsi kdJ+. h+�w.amu. 6 (mu�wu, IL e As Minnesota is becoming more diverse, it is vital that leaders in cities of all sizes and from across the state work proactively on eliminating racial inequities. In just two days, you will: • Understand how to talk about race and the role cities can play in advancing equity • Discuss how local government policies and practices can unintentionally perpetuate disparities • Learn practical tools and strategies that drive actual results • Develop next steps and figure out how to put theory into action This workshop will be led by Glenn Harris, President of the Center for Social Inclusion (CSI) and Julie Nelson, Senior Vice President of CSI and Director of the Government Alliance on Race and Equity CITY OF CENTERVILLE Check Detail - January 25, 2017 01/20/17 12:16 PM Page 1 Date Check # Vender Name Comments It 1/25/2017 030783 ASSOC. OF MN BUILDING OFFICIAL P.PALZER MEMBERSHIP DUES Check Nbr 030783 ASSOC. OF MN BUILDING OFFICIAL $100.00 1/25/2017 030784 AVENET, LLC GOV OFFICE ANNUAL SERVICE PACKAGE - THRU 1-31-18 Check Nbr 030784 AVENET, LLC $650.00 1/25/2017 030785 CENTENNIAL FIRE DISTRICT 2ND QTR PYMT IN ADVANCE - FIRE TRUCK PURCHASE Check Nbr 030785 CENTENNIAL FIRE DISTRICT $67,492.25 1/25/2017 030786 COMCAST HIGH SPEED INTERNET Check Nbr 030786 COMCAST $137.87 1/25/2017 030787 CUSTOM REMODELERS, INC. REFUND STATE SURCHARGE #17-004 Check Nbr 030787 CUSTOM REMODELERS, INC. $4.00 1/25/2017 030788 GOPHER STATE ONE CALL INC 2017 ANNUAL FACILITY OPERATOR FEE $50.00 1/25/2017 030788 GOPHER STATE ONE CALL INC 2017 ANNUAL FACILITY OPERATOR FEE5$ 0.00 Check Nbr 030788 GOPHER STATE ONE CALL INC $100.00 1/25/2017 030789 HEALTH PARTNERS COBRA - FEB. 2017 PAYMENT - D. LARSON $768.99 1/25/2017 030789 HEALTH PARTNERS 2017 FEB. HEALTH INS. $4,028.71 Check Nbr 030789 HEALTH PARTNERS $4,797.70 1/25/2017 030790 IMAGE PRINTING & GRAPHICS 2017 RECYCLING GUIDE/POSTAGE/IMPORT LIST INKJET 7 PREP Check Nbr 030790 IMAGE PRINTING & GRAPHICS $1,424.07 1/25/2017 030791 MARCO, INC. KONICA MINOLTA AGREEMENT - COPIER AGREEMENT Check Nbr 030791 MARCO, INC. $382.75 1/25/2017 030792 MET. COUNCIL ENV. SERV. (SDS) FEB. 2017 WATER WATER SERVICES Check Nbr 030792 MET. COUNCIL ENV. SERV. (SDS) $19,088.77 1/25/2017 030793 MMUA 2017 WATER UTILITY MEMBER DUES Check Nbr 030793 MMUA $288.00 1/25/2017 030794 NORTHLAND SECURITIES, INC. 2016 CD REPORT - ANNUAL CONTINUING DISCLOSURE Check Nbr 030794 NORTHLAND SECURITIES, INC. $1,000.00 1/25/2017 030795 OLSON SEWER SERVICE, INC. 6970 LAMOTTE DR - BULDING SLEDDING HILL $5,701.25 1/25/2017 030795 OLSON SEWER SERVICE, INC. LESS SEED, FERTILIZER & EROSION CONTROL -$' -75 1/25/2017 030795 OLSON SEWER SERVICE, INC. 6970 LAMOTTE DR - MOVE HILL TO NEW LOCATION 4 Check Nbr 030795 OLSON SEWER SERVICE, INC. $,_ .50 1/25/2017 030796 PHONETIC, INC. DBA SENSAPHONE MONITORING SYSTEM - TEMP. CONTROL- LEAK - WIRELESS $120.00 1/25/2017 030796 PHONETIC, INC. DBA SENSAPHONE MONITORING SYSTEM - TEMP. CONTROL- LEAK - WIRELESS $120.00 Check Nbr 030796 PHONETIC, INC. DBA SENSAPHONE $240.00 1/25/2017 030797 TITLE SMART, INC. 7055 EAGLE TRL - OVER PD FINAL UTILITY BILL Check Nbr 030797 TITLE SMART, INC. $49.04 1/25/2017 030798 TWIN CITIES REMODELING, INC. REFUND STATE SURCHARGE #17-003 - OVER PD Check Nbr 030798 TWIN CITIES REMODELING, INC. $4.00 1/25/2017 030799 VERIZION WIRELESS CELL PHONES - SERV THRU 1-9-17 $52.26 1/25/2017 030799 VERIZION WIRELESS CELL PHONES - SERV THRU 1-9-17 $52.26 1/25/2017 030799 VERIZION WIRELESS CELL PHONES - SERV THRU 1-9-17 $52.26 1/25/2017 030799 VERIZION WIRELESS CELL PHONES - SERV THRU 1-9-17 $156.80 Check Nbr 030799 VERIZION WIRELESS $313.58 1/25/2017 030800 W S & D PERMIT SERVICE REFUND STATE SURCHARGE #17-002 - OVER PD Check Nbr 030800 W S & D PERMIT SERVICE $4.00 1/25/2017 030801 WAH00 ADVENTURES GO DADDY 5K 8K KIDS FREE - WEB SITE - 3YEARS Check Nbr 030801 WAHOO ADVENTURES $481.57 1/25/2017 030802 XCEL ENERGY 7098 CENTERVILLE RD - SERV THRU 1-4-17 $19.75 1/25/2017 030802 XCEL ENERGY STREET LIGHTS - SERV THRU 1-4-17 $2,286.38 1/25/2017 030802 XCEL ENERGY 1875 FOX RUN - PUMP - SERV THRU 1-4-17 $185.91 1/25/2017 030802 XCEL ENERGY 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 1-4-17 $65.23 1/25/2017 030802 XCEL ENERGY 7300 MILL RD - SEWER LIFT - SERV THRU 1-4-17 $214.53 1/25/2017 030802 XCEL ENERGY 1889 CENTER ST - SEWER LIFT - SERV THRU 1-4-17 $35.95 1/25/2017 030802 XCEL ENERGY 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 1-4-17 $188.66 1/25/2017 030802 XCEL ENERGY 7285 MAIN ST - SERV THRU 1-4-17 $69.56 1/25/2017 030802 XCEL ENERGY 1880 MAIN ST - SERV THRU 1-4-17 $1,089.24 1/25/2017 030802 XCEL ENERGY 1682 MAIN ST - SERV THRU 1-4-17 $181.67 1/25/2017 030802 XCEL ENERGY 1745 MAIN ST - SERV THRU 1-4-17 $19.85 1/25/2017 030802 XCEL ENERGY 1601 LAMOTTE DR - SERV THRU 1-4-17 "'n,69 1/25/2017 030802 XCEL ENERGY 6970 LAMOTTE DR - SERV THRU 1-4-17 A 1/25/2017 030802 XCEL ENERGY 1737 MAIN ST - SERV THRU 1-4-17 66 1/25/2017 030802 XCEL ENERGY 1880 MAIN ST - CITY HALL/FIRE STATION - SERV THRU 1-4- $621.26 Check Nbr 030802 XCEL ENERGY $5,520.88 Total Checks $111,795.98 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 12/28/2016 -1/10/2017 Jan 10, 2017 11:36AM 3port Criteria: Report type: Summary GL Period Check Issue Date Check Number Vendor Number Payee Description Check Amount 01/17 01/10/2017 7736 10800 ANOKA CO FIRE PROTECT. CO 2017 Membership Dues 420.00 01/17 01/10/2017 7737 10850 ANOKA COUNTY TREASURY D February Broadband 113.00 01/17 01/10/2017 7738 30040 CDW GOVERNMENT, INC HP color laserjet printer 611.07 01/17 01/10/2017 7739 30480 CENTENNIAL UTILITIES Dec Gas, Water (Station 1) 519.14 01/17 01/10/2017 7740 60300 FIRE SAFETY USA, INC Fire hoses for new engine 11,332.50 01/17 01/10/2017 7741 60650 FRATTALLONE'S HARDWARE S Thread seal tape 1.59 01/17 01/10/2017 7742 100103 JEFFERSON FIRE & SAFETY Helmet 295.00 01/17 01/10/2017 7743 120700 HARLAN LUNDSTROM Jan phone stipened 50.00 01/17 01/10/2017 7744 131500 MY ALARM CENTER, LLC 1/1-1/31 Quarterly Monitoring 111.90 01/17 01/10/2017 7745 160160 KATHY PEIL Jan phone stipend 50.00 01/17 01/10/2017 7746 180600 CITY OF ROSEVILLE Protection Software Cost Share 167.00 01/17 01/10/2017 7747 220200 VERIZON WIRELESS 11/16-12/15 Mobile Broadband 105.03 01/17 01/10/2017 7748 230325 WEX BANK December fuel 348.55 01/17 01/10/2017 2016021 210300 US BANK Shipping cold, survival suit 272.59 Grand Totals: M = Manual Check, V = Void Check Payroll Check #7732-7735 3 14,397.37 CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Page: 1 Check Issue Dates: 1/5/2017 -1/19/2017 Jan 19, 2017 12:49PM Report Criteria: Report type: Summary GL Check Ck No Description Period Issue Date Payee 01/17 01/09/2017 11258 01/17 01/19/2017 11259 01/17 01/19/2017 11260 01/17 01/19/2017 11261 01/17 01/19/2017 11262 01/17 01/19/2017 11263 01/17 01/19/2017 11264 01/17 01/19/2017 11265 01/17 01/19/2017 11266 01/17 01/19/2017 11267 01/17 01/19/2017 11268 01/17 01/19/2017 11269 01/17 01/19/2017 11270 01/17 01/19/2017 11271 01/17 01/19/2017 11272 01/17 01/19/2017 11273 01/17 01/19/2017 11274 01/17 01/19/2017 11275 01/17 01/19/2017 11276 01/17 01/19/2017 11277 Grand Totals: ASPEN MILLS, INC HEALTH PARTNERS ANOKA COUNTY ANOKA CO CHIEFS OF POLICE ASSN ANOKA CO TREASURY DEPT. CENTENNIAL UTILITIES CENTURY LINK CONNEXUS ENERGY CONSOLIDATED COMMUNICATIONS DELTA DENTAL DON'S CIRCLE SERVICE, INC JENNIFER GRUBBS HOLIDAY FLEET IMAGE PRINTING & GRAPHICS, INC KNOWLAN'S SUPER MARKETS LVC, INC NEAL A. NOREN OFFICE OF MN IT SERVICES SHRED -N -GO, INC SUN LIFE FINANCIAL M = Manual Check, V = Void Check 4 2017 OFFICER UNIFORMS FEB HEALTH INS 4TH QTR CJDN/MDT 2015 MEETING EXPENSES PA/RB/KH/ FEB BROADBAND DEC UTILITIES COMMUNICATIONS DEC ELECTRIC PHONES JAN FEB DENTAL VEHICLE REPAIRS & MTC VEHICLE WASH SUPPLIES DEC FUEL REQ FOR EMERG EXAM FORMS CITIZEN ACADEMY SUPPLIES FIRE EXT MTC DEC BLDG MTC HOURS DEC WAN MONTHLY SERV DEC SHREDDING SERVICE FEB LIFEIDISABILITY Check Amount 6,400.00 19,106.42 580.17 96.00 75.00 1,030.84 125.98 2,509.16 403.77 1,488.10 39.00 50.57 2,323.73 148.85 42.18 212.50 105.00 61.30 45.00 116.27 34,959.84 CITY OF CENTERVILLE RESOLUTION #17-0 A RESOLUTION RECEIVING BIDS, ORDERING IMPROVEMENT, DECLARING COST TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT & CALLING FOR A PUBLIC HEARING ON 2017 STREET MILL & OVERLAY PROJECT WHEREAS, a resolution adopted by the City Council on December 14, 2016, authorized plans and specifications and set a date to receive bids on the improvement of the following streets by construction of a mill and pavement overlay: 1. Beaver Pond Way (175' South of Hunters Trail to and including the cul de sac of its termination) 2. Gateway Circle (Entirety) 3. Mound Court (Entirety) 4. Mound Trail (from Main Street to City Limits) Trails 5. Acorn Creek Park Trail(s) —1,068' 6. Eagle Pass, Eagle Trail to Brian Drive — 350' 7. Between Hunters 0 and 2nd —1,050' 8. West side of Hunters 0 — 228' 9. E -W Middle of LaMotte Park — 585' 10. Brian Way to Robin Lane — 277' 11. Pheasant Marsh 2nd, NW of Dupre Road —1,423' WHEREAS, pursuant to an advertisement for bids for making the improvement, the bids were received, opened and tabulated according to law, and the attached tabulations indicate bids were received complying with the advertisement: See Exhibit A attached, and WHEREAS, it appears that Valley Paving, Inc. is the lowest responsible bidder for the project materials. WHEREAS, the bid price for the improvement is $194,463.30 and the expenses to be incurred in the making of such improvement amount to $48,615.83 so that the total cost of the improvement will be $243,079.10. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the city is hereby declared to be $194,463.30 and the portion to be assessed against benefiting property is declared to be $48,615.83. 2. The City Administrator, with the assistance of the consulting engineer shall forthwith calculate the proper amount to be specially assessed for such 5 improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law and not to exceed $550 per residential lot and he shall file a copy of such proposed assessment in his office for public inspection. 3. A hearing shall be held on the 22nd day of February, 2017, at City Hall, at 6:30 p.m. or shortly thereafter to pass upon the proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 4. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. Adopted by the City Council this 25th day of January, 2017. Attest: Teresa Bender, Clerk Jeff Paar, Mayor 6 Stantec Consulting Services Inc. StanteC 2335 Highway 36 West, St. Paul MN 55113 January 17, 2017 Honorable Mayor and City Council City of Centerville 1880 Main Street Centerville, MN 55038 Re: 2017 Thin Bituminous Overlay Stantec Project No. 193803766 Bid Results Dear Honorable Mayor and City Council: Bids were received for the Project stated above on January 17, 2017. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder if and when the Project is awarded. Bids were received from 7 contractors. The following summarizes the results of the Bids. Contractor Total Base Bid Low Valley Paving, Inc. $194,463.30 #2 North Valley, Inc. $197,244.94 #3 ASTECH Corporation $205,442.50 #4 Omann Contracting Companies Inc. $224,414.00 #5 Knife River Corporation - North Central $224,710.00 #6 Park Construction Company $239,166.50 #7 Hardrives, Inc. $269,256.90 The low Bidder on the Project was Valley Paving, Inc. with a Total Base Bid Amount of $194,463.30. This compares to the Engineer's Opinion of Probable Construction Costs of $207,695.00 from the Feasibility Report. The bid, together with engineering, assessment costs, publication costs, repair work done by city staff and other related costs, we will be well within the annual budget for the overlay program. These Bids have been reviewed and found to be in order. If the Council wishes to move forward with an Assessment Hearing, one should be scheduled as soon as possible. Then, after the Assessment Hearing, if the City Council wishes to award the Project to the low Bidder, Valley Paving, Inc. should be awarded the Project on the Total Base Bid Amount of $194,463.30. Sincerely, ,00% "'k . S�� Mark R. Statz, P.E. City Engineer Enclosure c: Mike Ericson, Paul Palzer, Greg Burmeister, Jonathan Simmons Design with community in mind 00 Stantec BID TABULATION Project Name: 2017 Thin Blt n*wmOverlay IAaeftya")ryMtOhLsIsanexact rrpraftmn ofb&feoshw.. Gly Project No.: Bid Opening: Tuesday, January 17, 2017 at 10 A.M., CST Item Tota) Unit Price Total Hurn Item Units Qty $6,250.00 BASE BID $4,874.89 1 MOBILIZATION LS 1 2 TRAFFIC CONTROL LS 1 3 REMOVE CURB AND GUTTER LF 60 4 REMOVE BITUMINOUS PAVEMENT (PATCHING) SY 450 5 SAWCUT BITUMINOUS PAVEMENT LF 500 6 REMOVE BITUMINOUS PAVEMENT (TRAIL) SY 560 7 CUT TREE ROOTS LF 500 8 MILL BITUMINOUS CONSTRUCTION JOINT LF 475 9 FULL WIDTH MILL SY 17000 10 AGGREGATE BASE, CLASS 5 TN 30 11 CONCRETE CURB AND GUTTER - 8618 LF 60 12 BITUMINOUS TACK COAT GAL 1550 13 1.0" WEAR COURSE OVERLAY - SPWEA340B TON 1200 14 1.0" WEAR COURSE OVERLAY - TRAIL - SPWEA340B TON 720 15 NON -WEAR COURSE - SPNW3408 (STREET PATCHING) TON 100 16 V DIAMETER CATCH BASIN MH EA 2 17 CROSSWALK EPDXY SF 100 18 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 30 $15,470.00 TOTAL PART 1A STREET IMPROVEMENTS: $24,650.00 $1.20 193 rabxlsm Contractor Name and Address:! Phone: EmaN: Signed ey Tide: Bid Farre Attachment A Admowledgad: Bid Security: Addenda Acknowledged: Bidder No.1 Valley Paving, Inc. Stantec Project No.: 193803766 Gtense N0. 91717 Bidder No. 2 Bidder No. 3 Balder No. 4 North Valley, Inc. ASTM Corporalloe Ommnn Contracting Compenless Inc. Unit Price Tota) Unit Price Total Unit Price Total Unit Price Total $6,250.00 $6,250.00 $4,874.89 $4,874.89 $8,000.00 $8,000.00 $6,000.00 $6,000.00 $2,205.00 $2,205.00 $2,357.09 $2,357.09 $2,250.00 $2,250.00 $5,000.00 $5,000.00 $25.00 $1500.00 $734 $440.40 $13.00 $780.00 $10.65 $639.00 $5.55 $2,497.50 $2.50 $1,125.00 $11.00 $4,950.00 $14.05 $6,32250 $435 52,175.00 $2.84 31,420.00 $1.50 $750.00 $2.00 $1,000.00 $5.55 $3,108.00 $2.73 $1,528.80 $10.00 $5,600.00 $1230 $6,888.00 $4.50 $2,250.00 $6.43 $3,215.00 $0.75 $375.00 $1.00 $500.00 $3.00 $1,425.00 $4.66 $2,213.50 $2.50 $1,187.50 $8.50 $4,037.50 $0.85 $14,450.00 $0.91 $15,470.00 $1.45 $24,650.00 $1.20 $20,400.00 $45.00 $1,350.00 $43.88 $1,316.40 $30.00 $900.00 $44.00 $1,320.00 $42.00 $2,520.00 $64.28 $3,856.80 $65.00 $3,900.00 $55.00 $3,300.00 $1.55 $2,402.50 $3.59 $5,564.50 $3.00 $4,650.00 $2.50 $3,875.00 $67.95 $81,540.00 $62.18 $74,616.00 $60.00 $72,000.00 $66.50 $79,800.00 $73.50 $52,920.00 $73.24 $52,732.80 $70.00 $50,400.00 $83.25 $59,940.00 $115.00 $111500.00 $114.07 $11,407.00 $125.00 $12500.00 $120.00 $12,000.00 $2,660.00 $5,320.00 $4,82133 $9,642.66 $3,400.00 $6,800.00 $4,000.00 $8,000.00 $10.50 $1,050.00 $16.07 $1,607.00 $11.00 $1,100.00 $10.42 $1,042.00 $0.01 tO.30 $128.57 93,857.1 $155.00 $145.00 $194,463.30 $197,244.94 $204,442.50 $224,414.00 Valey Paving, Inc. North Valley, Inc ASTECH Corporation Omann Contracting Companies Inc. 880013th Avenue East 20015 Iguana Street NW, Ste. 100 8348 Ridgewood Road 6551 Labeaux Avenue Shakopee, MN 55379 Novdhen. MN 55330 St. Joseph. MN 56374 AlbedvBe, MN 55301 952-445-8615 763-274-2580 320.363-8500 763-497-8259 brenttsvallmmm p.com cpntactus9knorthyatevinc.net ml0000tmastechusmom Davana9tomanninc.c2m Brent A. Carron Brad Sc hmk)tbauer Dale R. Strandberg Keay Omann Vida President President Vice President President Yes Yes Yes Yes Bid Bond Bid Bond Bid Bond Bid Bond 1 1 1 1 &I (50 Stantec BID TABULATION Bidder No. 5 Bidder Ro. 6 Bidder No. 7 KnNe Rhrer Corp. - North Camra$ Park Construction Hardrhms, Inc. Item "mr: Item Units QLV Unit Poke Total Unit Price Total Unit Prke Total EASE BID 1 MOBILIZATION LS 1 $15,200.00 $15,200.00 $12,000.00 $12,000.00 $8,950.55 $8,950.55 2 TRAFFIC CONTROL LS 1 $2,100.00 $2,100.00 $2,220.00 $2,220.00 $2,361.06 $2,361.06 3 REMOVE CURB AND GUTTER LF 60 $10.00 $600.00 $10.20 $612.00 $10.37 $622.20 4 REMOVE BITUMINOUS PAVEMENT (PATCHING) SY 450 $3.50 $1,575.00 $14.20 $6,390.00 $6.29 $2,830,50 5 SAWCUT BITUMINOUS PAVEMENT LF 500 $3.00 $1,500.00 $3.05 51,525.00 $4.29 $2,145.00 6 REMOVE BITUMINOUS PAVEMENT (TRAIL) SY 560 $3.50 511960.00 $8.05 $4,508.00 $7.73 $4,328.80 7 CUT TREE ROOTS LF 500 $1.50 $750.00 $5.30 $2,650.00 $16.10 $8,050.00 8 MILL BITUMINOUS CONSTRUCTION JOINT LF 475 $5.00 $2,375.00 $5.30 $2,517.50 $11.70 $5,557.50 9 FULL WIDTH MILL SY 17000 $1.60 $27,200.00 $1.15 $19,550.00 $1.97 $33,490.00 10 AGGREGATE BASE, CLASS 5 TN 30 $40.00 $1,200.00 $48.60 $1,458.00 $26.65 $799.50 11 CONCRETE CURB AND GUTTER - B518 LF 60 $40.00 $2,400.00 $69.10 $4,146.00 $67.42 $4,045.20 12 BITUMINOUS TACK COAT GAL 1550 $2.00 $3,100,00 $2.60 $4,030.00 $1.43 $2,216.50 13 1.0" WEAR COURSE OVERLAY - SPWEEA3440B TON 1200 $62.00 $74,400.00 $75.20 $90,240.00 $79.59 $95,508.00 14 1.0" WEAR COURSE OVERLAY - TRAIL - SPWEA340B TON 720 $95.00 $68,400.00 $86.50 $62,280.00 $95.00 $68,400.00 15 NON -WEAR COURSE - SPNW340B (STREET PATCHING) TON 100 $99.00 $9,900.00 $118.00 $111800.00 $152.52 $15,252.00 16 4' DIAMETER CATCH BASIN MH EA 2 $3,500.00 $7,000.00 $4,290.00 $8,580.00 $4,292.84 $8,585.68 17 CROSSWALK EPDXY SF 100 $10.00 $1,000.00 $5.50 $550.00 $10.73 $1,073.00 18 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 30 $135.00 $4,050.00 $137.00 $4,110.00 $168.05 TOTAL PART 1A STREET IMPROVEMENTS: $224,730.89 $239,166.50 !269.256.99 Contractor Name and Address: Knife River Corp. - North Central Park Construction Company Hardrives, Inc. 4787 Shadow Wood Drive NE 148181st Avenue NE 14475 Quiram Drive Sauk Rapids MN 56379 Minneapolis. MN 55432 Rogers, MN 55374 Phone: 320.251-94 2 763-786-9800 763-428-8886 Email: corn es8rne 9bhw;dr1ves1nc.com Signed Bin Mark Magnusog Charles Borene Anthony E. Kleger Titlet Vie President Paving Division Manager Director Internal Sales Bid Form Attachment A Admm4edged: Yes Yes Yes Bid Securky: Bid Bond Bid flood Bid Bond Addenda AdmmbdgW. 1 1 1 193e0766-ebMAIsa BT -2 Appendix B Preliminary Assessment Roll 36 10 ►rA9nsin" AUMMO t Rlell 2O16TMn ove"Trarwn oh of C4rdervft 9 hrdso ANUNN rt a RAN Per PNpwty OWN" AweesNant ;.. PwalerPw AsNwAwrt Perw11O.6 OwMr Cerreetownw StaKAMNes MOUND COURT Caftan s RAN eMMType IripwcyAd Am OAPU TV" Poe4p 3*Wwof of Aoaart OU224MM a GWNOt Ownw 726411--- Court CAnNrilliA MN MM Rumored 7264 Mound Con 14nch Per parcel 1 $moo $390.00 12245 M er Currant Owner 7265 Mound Carat Centerville MN SSM Rumored 726 Mound Carrr 140 Per morcel 1 $moo MAO 15112249= or Currant owner 7266 Mound Ox" Cereervft MN SM Rumored 7266 Marts Own 14neh Per poral 1 $MOO $550.00 1551224"006 or Current Owner 7268MoWWCPM Cer&wW a MN SSM Reddendal 7260 Mound COW i-hxh Per Pared 1 $550.00 "mo0 355322450032 w Currentowner 720 Mound court Centerville MN MW Residential 720 Mound Court 14"eh Per parcel 1 5330.00 $SHAD 1431122430011 oroavedoo r 0utletA Cv*wWk MN SSOMRasiderdel OWWA 1 -Inch Per parcel 1 $530.00 $550.00 6 Parcels MOUNDTfAK 22332Z2200D1 or CurrentOwner 7165 MeredTNN CentwNlle MN 55036 hoometrtN) 7165 Mound TrAN 14rich Per Aral 1 $550.00 SM'OAO 223322220015 or CurNnt Owner 7193 Mound TNN Cor mills MN SM Reddeael 7198 MeundTrdl 3dr1dr Per parcel 1 MOD $5WOO 153122310017 or Oararrt Owner 1261 MarardTt o CantenrNie MN 55056 Residential 1261 Meund?m 14neh Per owed 1 S55040 $550" 1S512233MM orcurrent owner 120MorArdTrdl CerteMM MN M" Residues! 120Moundyno 1-hrch Parpwul 1 SSSMOD 5550,00 1SU22UO020 or Currant Owner 1273 M*u"dTNN Centerville Mel 4503611wmerdel 1275 Mesad trial 1-vrdr Per parol 1 $540.00 $SS0.00 133122390036 orCwrn+towner 1289 Mound TrOl CanMNNe MN 55038Resmenel 1285MwxWTMl 1 -Inch Perpetual 1 $530.00 $350.00 1SU22SOM or CurrentOwner 1267 Mewd TMN Cantervft MN 45038 Residential 1287 Mound TraN 1 -inch Per parcel 1 5350.00 $690.00 139122SOM wOmentowner 32N6MoudTrAN CN*WVNN MN IS= Rumored 1246he, aidTNN 14ndt Parperod 1 $W00 $f30.00 ySSIZZ301119 orMnMOwner 1299MwadTON CantarWW MN SSM Ra1dei 1299MeundTeAN 14mch Per parcel 1 $950.00 $35000 153122340M or Current Owner 1405 MourdTrW1 Oentwvft MN 5308 Residential 1304 MeundTNN i Nreh Per poreN 1 SSSOAO $Moo OO23 oeCwra*owner 1W3MewdTrdl CN* - Ab MN SSo36RAtmaMM 1515MaadTaR i-pxh Pat Owed 1 SSS0.00 $43OA0 Fr 153122340072 or current owner 1523 Mound TOO Cm*w%De MN 55066 paldantlel 1921 MOWW TM 143 Per perval 1 $530.00 $550A11 N (/i 65312,g4ao20 orowr4Mowner 1333MoudTNN CerdarviRe MN 55O38Reside Mfal 1533MOUdt" 1-rrch Perpwoal 1 $550.00 $MOOO JS31UMM or Orrrant owner 1547 Mound Tent Centarvme MN 55038 p"Woudd 1457 Mound Trap idndr Per peral 1 5330.00 $53030 153122340021 or0~Owner 1!39MouadYM Cort rob MN 53038Resi1orr1 250MoundTM 1 -Rech Per parcel 1 $wDAO Mo0 15912Z3e0011 o►Qarontowner 1548MmWTMR OaKarAls MN swn R Idw N 391lMoundTreo 14neh PerpwcW 1 $01M $Sftw L"122" pl2 or C~ Owner 1349 MaadTm# CeraarvlM MN 35M Room&" 1355 MoundTn f 14nch Per peroe) 1 $SSOAO $350.00 10122540015 or Current Owner 1566MwardTrdl Centerville MN am Re""" 190Ma"J" 1 -Meeh PerpereM 1 "W" $310.00 1S3122SOM4 orMentowner 1375MaurdTNN oawetvNk MN 330MAepdorwlM 1873MoundTaN 14mch Porpereal 1 $MAO MOO r=2+ M or Currentowner 1365 Mound Troll pedeMNo MN SS056 Rumored 1564 Mo wTmo 14Meh Per parcel 1 $5%00 $SSO.OD 1.12+ 0004 orCurrent Owner immoudhNl C-ftrAN MN SSM Asset AW immoad7ni" 1 -inch Perparcel 1 3330.(10 S530A0 165mMD008 arCmm*Owner 1397Mound Tall oetrtervlNs MN SSOS9Rumored 139TMOWW7ri8 1 -Meth Parasite! 1 SSSOAO "sow OWNS= orCumrrtowtwr 140SMorAdTN11 GmWvft MN &WURutds dol MMound TNN 14mch PerperoN 1 $350" $330.00 1"122430Di8 orCumMOw.w 1407 MoundTrM Ca to MN SSM Rumored 1407Mutual Trall lmKh Per parcel 1 $550.00 $650A0 155122430017 orCumrtowner 1421Mound Troll CerrterWb MN SS066Rumored 3421 Maud Trod 1 -Mich Perparcel 1 $S30Ao Sn&w 1SSUS49M or Qarent owner IM Mound TNN Cancer4ft MN $5098 Reamarel 1451 MeundTfNl 1 -inch petparcel i MOM $MOAO 25SU249M orCurtentOwner 707MowWTNN Centerville MN 55038111aemerntN 7437MoundTMl 1-hreh Perpweel 1 $5w.Oo $Moo 27 Parcels WAVO POND Helot 239222350008 at *AT * Owrw 6019wwr POW Way On+arvNe NMI UM Rumored 0S19nvw Pond Nhy 1-Nrdr Per pwal 1 "MOO $340.00 211312U"M or Current Owrwr 6657 Maw Pak Way ONASIve MN SSM RaNdwodd 037 Seaar Pad May 1 -Inch Par oval 1 $550.00 ""Al 2"2$390010 or Current Owner 6865 Down Pad Wey Cerreovft MH SSOM Realdanmet 083 Seaver PaW Way 144th Per parcel 1 $4.90.00 $3WA0 2s41229"M orCurrentOwner 66899erwrPwdWay Centerville MN S5038 Rumored 0N89@avwPwWWay 1•Mrdr Par parcel 1 $SSOAD $SSOAO 255122550011 orCarrw*Owner son 8aaerFund w* Cenwvft MN SSOMXwJ ar9al SMO M* 1 -Meeh Per parcel 1 $SSOAO $330.00 23932233111117 ercurrontowner 074ewer Food WN ON tovlRe Mel SSOMAwWo tial 61749wwrford%V* ur"rli per"red 1 $350.00 $Sww 255122330012 erCurrentowner OHeeawrPondWN CaN+rAe MN SSOMRogdm SM9wvvrP WWAy 1 -kith Perpwwl 1 $550.00 $550.00 23312235111116 wCorventowner 6009AawrPondWat Cie tArvilk MN SSOMReementld 06119wvarPpWWq 1 -Www Per""" 1 565030 5390.00 23322233015 arCurNntOwner 0M9@wwft d" CentwAb MN 450MRealdorrtlet OM so va aWWay 14nch Perporul 1 $SS0.o0 "W" 2Mi223MM w Current owner 094 $wwr Pard WAV CenterM NMI S40M Rumored $W Gnaw Pod Way 1-Mrch Per parcel i $SSOAO 5330.00 00y4 at Current Owner GW9WwrPordMhy Gntwvft MN SSOMRumored 6M7B~POWVhv 1+0 Per pared 1 $540.00 $540.0 =221126 or Cwrent Owner 0M 8awer Pard Way oenterviNa MN SM Rumored 6398 haver Pant Wey 14Muh Per poral 1 $SSOAO $330.00 Pralkn n"AuhanenePAN 20WTMn OvabyPnoparvn C1tFoftor4ov 9 253122320025 or Ornane Owrw 60910aawr Panel Wry Con%Mh MN SSM Ratdantil 6M Suwr Pond Wry 14" Per peed 1 $550" $sxw 233122330023 o►Onrmt Owner 1606 Nuntm Trill Cent r AN MN 65056 RwkWnW 10M Nanton Trm# 1•Meh P, pareel 1 $350.00 $SS0.00 14 Prn:ab GATEWAY ORM 243122330014 a Onrtrat Owiwr 2005 Galrway Ckek 61 GMarAa MN SS036 Raakkntkl 2005 4vtawry Ch%01 14ndn S*mm Foote 30,320 $0.01 $364 243122350015 or Currant Own, 2005 Soft" drde 02 CantervMe MN SS03B ReAdo" 2005 Gapwrq CWe 02 14neh Sgwre Faatrp 80,320 $0.01 $360 243122M0012 a0wnntOwnar 2016G*twxwcwde CenNMlk MN MURWd@nUM MGSatawMCede 14-h Sgrw»Foottr 01,660 $0.01 $1.061 24912233=0 orOrrrantOwrwr 2025GobwmyCkde Centervpk MN ma Rommondw 202S0rpwrtrCW* 14nth Sq—Feofte 54,142 %a $650 243WBSMS orCw"mOwnw 2044GrpwWOkde OunrrvlW MN SS0MWdw" MUQd w" M& 141rc S*—Foata3a 99,076 $0.01 $1,196 243122330011 or omot ow r 2052 GatmwOrde CorftMOa MN 55056 ftddaNNl 2032 ftWAW Orris 14nA Sgwm Foo pse 7%347 $0.01 $080 376169 Sgwn fart 47 TOW Prmeb Tap) Asaaad Parab 47 oWmk ToW Aaaud Sgwm Foftw 374509 m—feet 10 11 12 13 14 13 16 17 L. umb atv wrer4o. Tome" MOBILIZATION 1 7 7 00 CpO1 LS 1 t 00 i 6 CUpBANp LF 2.00 II AO PAVEMENT 8Y i 3.60 140.00 REMOVE PAVEMENT Sy 4.60 2 m TREE ROOTS Lf a 7.60 i 3. 780.00 LF 4.00 / A0 yyM V 180 S 31 mawwwa—M •6618 LF 401 1O.OD 6 400 TACK COAT GVLL i 260 Is 3 AO 7600 71 m tUrMCOLRSEOVERIAY•SPNEA9406 . OVERLAY -TRAIL -SP A34340B 10700 M .00 NCOURSE - 6PNVY3400 TON a 70.00 a 140.00 MDUMMAR CO .- •TRAIL • SP Iva" TON IS 100.00 i 600.00 DAAWTER STORM SEMM MH EA 2 a 2A400.00 i 4 AO VP" EPDXY 1w 1 $ 6.00 a SWAM STREI=T 81NEEPER CKUP BROOM 106PERATOR HR i 130.001S 2 -A0 er.rram Es4YesYdComruo0onCa4s i 20TA" +25%lndbdCosls iA SIA 76 Told Estlss" Pro d Cssb $ 2M,iW& 39 13 The Making of a Successful Strategic -Planning Session BY DAVID UNMACHT The first few months of each new year are turning points for our cities. Newly elected officials are entering office, a new budget is in effect, new goals are being pursued, and—despite the depths of winter settling in—there is often a fresh, exciting energy about the year ahead. The new year is also a time to reflect on the recent past and think about what is planned or expected in the next 12 months. This is often the time cities do their collective thinking in traditional goal -set- ting or strategic -planning sessions. I have directly participated in or facilitated dozens upon dozens of these sessions in my career. The sessions are a healthy and productive way to, simply put, get the elected officials and staff on the same page. But there is an art to conducting these sessions, and that is the essence of the inherent challenges and the reason some people question their effectiveness. A couple of years ago, at a League of Minnesota Cities (LMC) Annual Conference, Mark Casey, city manager of St. Anthony Village (and current LMC Board member) and I presented a session entitled "Strategic Planning: Simplified for Practical Use in Your City." The City of St. Anthony Village is but one of many great examples of a city with a history of excellence in strategic planning. The title of our presentation manifests my belief perfectly. When considering a session, it is advisable to keep it simple and make sure it is practical. There are countless methods and motivations for conducting goal -setting sessions. There is no one right way. However, based on my experiences, I offer a few tried and true observations to increase your odds for a successful experience. There are typically two seasons for these sessions: mid -year in anticipation of the budget process or at the begin- ning of the new year, when the many planned and anticipated projects need to be prioritized. The timing of a session is a factor of each ciWs culture, tradition, and needs. It is important to note that goal -setting sessions are not necessar- ily the same as team -building sessions. Some of the principal features may overlap, but the content and agenda are distinctively different. It is important to have a clear and defined process with an agreed-upon agenda. It is always best—in advance of the meeting—to seek input from intended participants on their goals and expectations of the session. If partici- pants have varying expectations, that can lead to a very bad experience. It is easy to prevent this outcome with open communication and an understanding of intentions in advance. A clear and defined component of success is an inclusive and participatory discussion. Everyone's voice is equal, and opinions need to be shared, expressed, and encouraged. For strategic planning, key staff need to be involved. In that regard, it is important for the mayor and council to be open to new and differing ideas. A staff member must be designated to take notes or record key points for future reference and use. Because they do not happen on a regular basis, these types of meetings should also be an enjoyable and fun experience. Why at times do they not work well? What gives these sessions a bad rap? After 30 years of participating and watching these sessions, I believe there is one significant reason: lack of follow-through or accountability for next steps. That is when the meeting itself becomes an event as opposed to a single step in a larger pro - 14 St. Paul to City Hall` cess. To avoid that, the mayor, city council, and administration must designate a point person (usually the city administrator) to ensure that information generated from the work session is brought back for further consideration, discussion, and ultimately, action. This takes time and effort, but is important. There are many other relevant details, including whether or not to use a facilitator, the best location for your meeting, the length of the meeting, and what information is needed in advance for planning and preparation. These are all important considerations, and the answers are unique to each city. If you have questions about how to plan a session or want to learn more about strategic planning, feel free to contact me at the email or phone number listed below. I would be happy to talk with you about it. 00 David Unmacht is executive director of the League of Minnesota Cities. Contact: dunmacht@Imc.org or (651)181-1105. rWW On the web e commentsabout thistopic at w.mncities.org. Click on "St. Paut to City Hall," and post your comments below the story. MINNESOTA CITIES I JAN/FEB 201.7 1 3 k.€f.�-��5�]a�1��J i�arT�ji�(s+t �;'''iv�``��o➢i da�;tl�ki°.t�,i�'�a ��d�� L�f�.�°7F-e E�'�s� �a:5�°�id��tar,r,�-�'�°a i'� � � " t� ^s �et� lJl•,d la:�'- i. r, a y ' ar�f? ,,t i 7 .,F t{,.9';Ys. � a � �f I t_" "� i14.t •Li`=� Its '�°}iF"ia(y�' $ ,"A`,F`.s� t�i.!_3 £.i•Y,� fl n...� �� „��•'nt'ste7� t�E i 7"� i s�. .., l'';,,f-�£ SvtrTatrti5 ,. � - °A�i' , r . �-� r !�'' � i .i^=� .<ym; � i t,-�.� ,�t;inj-. : :a.i�a:- Y ;•i 1'X' • i^i Tt (i��"�� Economic- /'iSf Development � tY3 "'r 5 4°W� Mel ,��3OUICa 1 � 3 rl" }eI OWV11. R '14 +�' '!rrri..?'iS: L'�,'.',�•'V, .t1ea �,� '3 i� ;7� .-1 �Int�r.' °l.z-�"T°�'_Fia{a �l:j U.11I q v4„ Ab 21410 1'> , " s >, , ..� r Hifi r.:_>>, i t la d� ! S r 4 r .h.- " ilk •�'�"�,� ♦- zf 4AC�,� i�' 4t'"4d id t ai 1^lyiGiaj c �ci➢£ 1{ni ..�i ( :"il a; '. E s �f t^""`�` Infastructure �� lds tF txr yd�t dlT pewit, I„ t3 i {' '(� V �-`} t uE4 rF Y f iG 4 iEY k r S°xE�3x .dlTFiilifYaaF eJl(t 7tr t of _Xfur,a a.v, r{�?x�� fv" Y Parks & Rec.4�s ; r; -t a#pi9ilR71�� °J S,X�l 1;t tiff s a�'�il'liT��v 5 in �'tex s r° �r tVM rqj, °l (3 ^r e�d i�Tcl }ado 3� 7 tkv'lo r � ��,� & �.I f� " �� °"-{ id e�21 "�' to � � ,�Aysr �=Yai �� ia.l> �h�'�� "e S A � � �4a°•v S "'�, � . y r ZOO Public Safety � - �t dot-�4.''.rir '-�.r%71di� �•.t'"-�� ,��(�t'ej? �..�a-t ,..'- ,'...5. .� �..-.r :.u.�.�t ti�.� � -`�F.� �,.._ 'F Administration 11 Maintain Quality Staff Work Collaboratively y with 1 Commissioners/'PT Committee Members Build a Diverse V rpt ;,R z�z � ��- and Stable Tax �� Base Continue Community Outreaeh� Efforts Maintain Legislative Relationships Build and Maintain Regional Partnerships f= 2015 CITY FOCUS GOALS 17 DESCRIPTION OF GOALS TARGET DATE FORCOMPLETION 1 Economic Development - Business Retention & Growth a. Maintain active relationships with all businesses in Centerville allowing for open input of economic conditions, available City resources, future plans (i.e., expansion/relocation) b. Collaberate with Quad Area Chamber of Commerce, neighboring communities, Anoka County, etc. to assist in increased knowledge of projects affecting city c. Maintain database of stock of commercial/industrial properties (MNPro, MetroMSP, DEED & Greater MSP) for potential suitors and market with real estate brokers d. Utilize financial advisor, bond counsel, DEED, Met. Council and all economic development tools (TIF, tax abatement, grants,) to attract new business to Centerville e. Review use of EDA to promote Centerville's attributes (lakes, small town feel, transportation/easy access, internet/broadband availability, etc.) f. Review and update downtown redevelopment 1 August 30, 2015 July 30, 2015 June 30, 2015 October 1, 2015 September 30, 2015 December 1, 2015 2 Infrastructure a. CSAH21 - Work w/County and residents to complete successful reconstruction (financial and progress updates) Pavement management - continued funding and review c. Ensure existing systems (water, sewer, storm sewer, snow plowing policy/route) are sustained through fees & CIP d. Continue grant submissions for municipal connections e. Storm Water Management policies and procedures August 1, 2015 September 30, 2015 November 1, 2015 June 1, 2015 June 30, 2015 3 Public Safety a. Centennial Fire District - work w/member cities . CLPD Police Commission - work w/member cities December 1, 2015 December 1, 2015 4 Com rehensive Plan Im lementation December 30, 2015 5 Water Conservation a. Storm Water Irrigation - monitor . Water rate conservation - review fee structure c. Education, encouragement, incentives d. Collaboration on water supply -NE Water Summit & MN DNR November 1, 2015 August 30, 2015 December 1, 2015 December 30, 2015 6 Parks & Recreation a. Identify and complete missing trail links . Hockey Rink Fencing C. Identify funding sources like grants & donations d. Council Budgeted $15,000 in 2015 e. Park Dedication Fees - ReviewFee Schedule/Ali w/Code Jul 30, 2015 June 1, 2015 November 1, 2015 COMPLETED September 30, 2015 17 2015 ONGOING PRIORITIES 18 DESCRIPTION OF PRIORITY TARGET DATE FORCOMPLETION 1 Maintain Quality Staff a. Continue training and education Establish internship program c. Adequate resources and equip.- including technology 2 Commission/Committee Collaboration a. Maintain communications and interaction between Council Members, Staff and Commission/Committee Members Training - LMCIT, LMC & APA c. Recruit qualified citizens to serve and lead Commissions/Committees 3 Continue to Build Diverse and Stable Tax Base a. Pavement Management Program b. Collaberate with neighboring communities including Hugo to continue sharing services 4 Community Outreach a. Re-establish newsletter, revisit website, establish Facebook presence, Twitter, establish cable t.v. show, Lions, establish Yellow Ribbon network, recreational & civic organizations Build relationship with civic organizations, (i.e. Lions, Church) Hugo Business Association) c. Build & maintain relationships with local businesses d. City bus tour w/Council, Commissions and Staff 5 Maintain Legislative Relationships a. League of Minnesota Cities/Metro Cities b. County Commissioner, State Senator, State Representative & U.S. Congress & U.S. Senate 6 Build & Maintain Regional Partnerships a. I-35W/E Coalition, Northeast Metro Water Summit, St. Paul Regional Water, Metropolitan Council, School District, RCWD, State & Fed. Agencies 18 ACTION ITEMS PARKS RECREATION Following October 5, 2016 Meeting Page 1 19 Assigned # Item Person Date Stains Kiosk - Cornerstone Park - Create Inserts for Kevin 12-013a JKiosk - Need to Update & Replace Inserts Wacghe On -Going Kiosk @ Cornerstone Park - Remove All Outdated Materials & Replace Seasonal Programs/Events - Need to Update & 12-013b Replace Insects Kevin Wacghe On -Going 0 Plan to Address Signage for Indian Mound- oundBelongs Belongsto Anoka County, is 4,000-5,000 years old (Check w/MN Archeologist Austin Jenkins more info., i.e. tribe) & dollars available from Legacy Funding (Karen Blaska will check on the agreement between S. Seeley/M. 13-028 Ithe Cmmq?qW Ericson On -Going Open Plan for Parks Irrigation - See Improvement 13-029 Projects P & R On -Going Open Send request to these organizations for donation of funds (a. Center mal Youth Football Boosters, b. Centennial Youth Hockey, c. Centerville Lions Club, d. Chain of Lakes Rotary, e. Dead Broke Saddle Club, E Shake Your Shamrock/Front Runner to be used for future projects - send 14-001 Iphotos of projects. M. Ericson On -Going K. Amundsen/Sta 14-016 Park Use Application Forms - Uniformity ff On -Going Check w/North Metro TV regarding covering future events such as the 5K & 8K Runs, Music in the Park, etc. - Do a Follow- ollowUp Up& Send List of P & R Upcoming Events 15-010 Ito NMTV - Heidi Amson M. Ericson On -Going Open Check w/Hugo For Use of Large Formatting 15-031 Printing Machine M. Ericson As Needed Ongoing Notify Tom Lee Re: Audio Equip. 15-038 Replacement - What & When to Buy B. Peterson December Open 15-038b Purdwse Applaocnient Audio Equipment Tom I.AdStaff December Open Sledding Hill, Olson Sewer Service- 1$5,701.25 M. Ericson & 15-040 P. Pslur March, 2017 Following October 5, 2016 Meeting Page 1 19 ACTION TEEMS PARKS RECREATION Following October 5, 2016 Meeting Page 2 20 Send Letter to Midwest One Bank -Great, 15-043 Requesft Funds for Ice Rink Cover M. Ericson On Goin Skating Party - January 21, 2017 & February 11, 2017 W/(Hayrido-6:30-8 30 p.m.) fram 6:00 - 9:00 p.m. on February 11, 2017; 16-001 Confirm Cost & Contract Kevin A. Deceinber Open. "GAGA" Ball Pit" - Check into cost of 16-017 steel cora braves Staff 017 Open Hidden Spring Park - restore natumi spring to working order by replacing pipe (to be 16-020 added to 5 year Park . Projects. Staff SprinO017 Open Replac merit ladder for MdBnde playground 16-0225! ipment see New Business #3) Staff December Updated. P & R Web Site Page (Members 16-026 Want to Give Staff On -Going Open Trav+e m Music on Trailer to Attend the February, 16-028 2017 Mgbt to Unite 1st Tuesday in August Staff 2017 Open Provide a Copy of 5 Year Projects List to 16-029 Committee Members Mkmffly Staff December Status of? & R Committee Member 16-031 Vacancy staff On-Csa' Open Fete des Lacs Committee will begin 16-032 planning for the 2017 event on 10/24/2016 Staff On -Going Open Volleyball Courts NOW New Perimeter May/June, 16-033 lRope P. Palm 2017 Open 16-034 Old Ci Hall Reader Board - P & R Uses Staff S 017 Following October 5, 2016 Meeting Page 2 20 PARK IMPROVI =NT PROJECTS 5 YEAR PLAN as of December 7, 2016 A B C D E F 1 2 TARGET YEAR PROJECT LOCATION FUNDS RESERVED ESTIMATED COST COMMENTS 3 4 2016 Sledding Hill Laurie LaMotte Park YES 5,701 Bid from Olson's Sewer Service 5 2016 Ag Lime Rock for 3 infle Lamotte Ball Fields YES 3,750 $4500 requested from Dead Broke on 1 6 2016/17 equipment Audio -mixers, s krs, etc. YES - 2,000 2,000 Tom Lee to purchase new equip. 7 _Upgrade 2017 LED lights for Rink NO Grant from electric company?. s 2017 Gaga Ball Pit TBD NO 9 2017 Resurface Bball Ct McBride Park NO Need Bids see Al Pole slopes/court not level -thin mill over) 101 2017 Picnic Tables Various Parks NO Replace Wor purchase additional ill 2017 Shoreline restoratigi Trailside Park NO 121 2017 Fishing Pier Centerville Lake NO DNR/Anoka County 131 2017 Fishing Pier Peltier Lake NO DNR/Anoka County 14 2017/18 Irrigation Hidden Spring Park NO 15 2017/18 Irrigation Acorn Creek Park NO s, sponsors, grants, need bids 16 2017/18 Irrigation Comer Stone Park NO 17 2017/18 Irrigation McBride Park NO 181 2017/18 Drinking Fountain Acom Creek Park NO 9,500 191 2017/18 Drinking Fountain McBride Park NO 201 2017/18 Remodel/replace Warming House NO 21 2017/18 Roof for Ice Rink NO Donations, sponsor, rants -need bids 22 2017/18 Restore Spdng Spring Hidden Spdng SpringPark NO Restore - need source of water 23 24 251 Suaaestions from 7-8-15 mt 26 271 a. Arborist for City Parks 281 b. Upgrade landscaping locations? 29 h. Facelift for Cornerstone fountain, need new bids(Peace Pole? 30 as of December 7, 2016 PARK IMPROVEMENT PROJECTS 5 YEAR PLAN as of Decb....der 7, 2016 A B C D E F 31 COMPLETED PROJECTS 32 33 34 35 Dec., 2017 Drainage Lamotte Ball Fields YES See 5-12-16 letter from L. Walsc 36 June, 2015 Electrical Im rovem Laurie LaMotte Park YES 7-8-15 - on City Council Agenda 37 June 2015 Drinking Fountain Laurie LaMotte Park YES attached to Warming House 38 July, 2014 Basket Ball Court Laurie LaMotte Park YES Hockey Rink 39 Park Benches 2 @ Trailside Park along trail 40 Park Benches 1 @ Eagle Park by Tennis Court 411 Park Benches 1 @ LaMotte Park by Volleyball Court 42 Park Benches 1 Lamotte Park by Playground 43 Sept., 2013 Volleyball Court LaMotte Park 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 as of Decb....der 7, 2016 G H 1 2 3 4 5 2 by Admn Ericson 6 7 8 9 y 10 11 12 13 14 w 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 PARK IMPROVE :NT PROJECTS 5 YEAR PLAN as of December 7, 2016