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HomeMy WebLinkAbout2017-01-11 CC Minutes - ApprovedCITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES January 11, 2017 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of January 11, 2017 at City Hall, 1880 Main Street. PRESENT: Mayor Elect Jeff Parr Council Member Elect Russ Koski Council Member Steve King Council Member D. Love A 1) 1) r ov e Council Member Elect Matt Montain ABSENT: None. STAFF: City Engineer Mark Statz City Attorney Kurt Glaser City Administrator Mike Ericson COUNCIL MEETING I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. OATH OF OFFICE Administrator Ericson administered the Oath of Office to Mayor Paar and both Council Member Koski and Council Member Montain. He stated that the Mayoral seat is a two year term and Council Member seats are for a four year term. Mayor Paar thanked his wife Gina Paar for the all the support and understanding she has given him in the past 14 years. IV. APPROVAL OF THE MINUTES Mayor Paar stated that staff was unable to complete the minutes in time for consideration. V. APPROVAL OF AGENDA Mayor Paar added Checks 430771-30782 to the Consent Agenda, added Massage Therapist Certification/License and Massage Therapy Establishment Renewal for Ms. Lisa Kieselhorst subject to successful background check by the Police Department as Item 410 under the Consent Agenda, and requested that Item 45 under New Business be moved to Item 41. City of Centerville Council Meeting Minutes January 11, 2017 Motion by Council Member Love, seconded by Council Member Koski, to approve the Agenda as presented. All in favor. Motion carried. Administrator Ericson stated that our City Clerk is not here tonight due to the passing of two family members. Mayor Paar requested a moment of silence for our long time City Clerk, Teresa Bender. Mayor Paar stated that Ms. Bender works very hard on the everyday city duties and helps the administrator and stated that our thoughts and prayers are with her and her family. Mayor Paar also gave credit to Administrator Ericson and Ms. Sweeney and thanked them for doing a good job today and this week also. VI. APPOINTMENTS/PRESENTATION 1. Res #17-001 – Recognition of Council Member Ben Fehrenbacher Mayor Paar stated that the City would like recognize Mr. Ben Fehrenbacher for his 10 years of public service to the City of Centerville. Mr. Fehrenbacher served on Planning and Zoning for 2 years in 2007-2008 and on Council from 2009-2016 and during that time served as a Council Representative and Chair of the Centennial Lakes Police Department Steering Committee along with serving on the Fete des Lacs Festival Parade Committee. Motion by Council Member Love, seconded by Council Member Montain, to Adopt Res. #17- 001 – Recognition of Council Member Ben Fehrenbacher as presented. All in Favor. Motion carried. 2. Ms. Colette Jurek, Xcel Energy – LED street Lighting Ms. Collette Jurek, Xcel Energy, stated that they will be converting streets lights to LED within the first quarter of 2017. She stated that they received approval from the MN Public Utilities Commission in January 2016 to complete the conversion of 86 lights. Ms. Jurek stated that the City's monthly savings would be approximately 4 to 7%, $515/month and approximately 2,500 kilowatt hours of savings. She also stated that there is no cost to the City and the LED lights have approximately a 22 year life expectancy. Ms. Jurek stated that the contractor, Donovan, anticipates that the work will commence in February and take two to three days. Engineer Statz stated that the lights in the downtown will remain the same as they are a different type of light than the rest of the street lights within Centerville. VIII. APPROVAL OF CONSENT AGENDA 1. City of Centerville December 15, 2015 through January 11, 2017 Claims (Check #30718- 30770) w/Voided Check #30730 & Check #30771-30782. 2. Centennial Fire District Claims through December 27, 2016 (Check #7715-7731) 3. Centennial Lakes Police Claims through January 4, 2017 (Check #11216-11257) w/Voided Check #11229) 4. Request of Centerville Lions Club Special Event Permit Application Page 2 of 7 City of Centerville Council Meeting Minutes January 11, 2017 a. Noise b. Temporary Liquor License C. Raffle 5. Stepping Stone Emergency House 6. Acceptance of Dead Broke Saddle Club Donation - $4,500 7. Anoka County 2017 Agreement for Residential Recycling Program 8. Parks & Recreation Committee Recommendation to Approve Special Event Permit Application — Shake Your Shamrock, March 11, 2017 — 7:00 a.m. —1:00 p.m. 9. Successful Performance Review, Completion of Year 18, City Clerk, Ms. Teresa Bender 10. Massage Therapist Certification/License & Massage Therapy Establishment Renewal - Ms. Lisa Kieselhorst (Subject to Successful Background Check by Centennial Lakes Police Department) Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Council Member Love requested Item 45 and 6 be removed for additional discussion. Motion by Council Member King, seconded by Council Member Koski to approve the Consent Agenda Items 1-4 and 7-10 as Presented. All in favor. Motion carried. Item 5 - Stepping Stone Emergency Housing Council Member Love requested a recap of Stepping Stone Emergency Housing. Administrator Ericson stated that the Directors introduced themselves to the Council last year and stated that they are a local nonprofit that provides emergency housing to youths and adults from within Anoka County. He also stated that they are looking for a nominal donation of $450 which was included in the 2017 Budget. Item 6 - Acceptance of Dead Broke Saddle Club Donation - $4,500 - Council Member Love wanted to publicly thank Dead Broke Saddle Club for their donation of $4,500. He stated that Dead Broke has been a prime supporter on the City's Park & Recreation Committee goals and desires for the City to forward a thank you letter. Motion by Council Member Love, seconded by Council Member King to approve the Consent Agenda items #5 and #6. All in favor. Motion carried. IX. OLD BUSINESS 1. None. X. NEW BUSINESS Planning and Zoning Recommendation of Approval of a Conditional Use Permit - 6867 - 20th Ave South — Ready Landscaping Page 3 of 7 City of Centerville Council Meeting Minutes January 11, 2017 Administrator Ericson stated that the P & Z Commission received an application for a Conditional Use Permit for 6867 — 20th Avenue South from Ready Landscaping to operate a landscaping business within the Industrial Zone. He stated that the building has been vacant for quite some time and the Commission drafted the Findings of Fact with two (2) corrections which extend from 6 months to 12 months and no storage tanks. He also stated that Mr. Ready had met with Staff and agreed with the permitting requirements. Mr. Ready explained that they desired to relocate their current landscaping business to Centerville with a CUP to continue offering landscaping and snowplowing services with outside storage of trucks, trailers, equipment and some materials such as palletized block, mulch, rock and black dirt (approximately 10 to 20 yards) of each material. Mr. Ready reviewed with Council his concept plan for making the appearance of the building more pleasing, connecting to City sewer and water, providing screening and fencing similar to other landscaping businesses in town. Mr. Ready explained that they are a smaller firm and general operating hours would be 6:00 a.m. to 7:00 p.m. with some full time and seasonal employees of 10 to 11. Council Member Love questioned whether there would be retail sales and Mr. Ready stated not at this time, but with a potential in the future. Administrator Ericson stated that a Phase II Environmental Audit was completed with no negative outcomes. Council Member King questioned whether structural modifications would need to be completed and Mr. Ready stated none but bringing the existing building up to code such as fire suppression and ADA accessibility. Motion by Council Member Love, seconded by Council Member King to approved the Planning & Zoning Findings of Fact and Conditional Use Permit as presented. All in favor. Motion carried. 2. Res. #17-002 — 2017 Fee Schedule Administrator Ericson stated that the fee schedule has slight modifications and excludes increases to sewer, storm sewer and water fees as Council will be discussing these at a scheduled work session. Engineer Statz stated that no information had been received from the Met. Council to date regarding their increased fees but he and staff have discussed this issue. He stated that he would be providing Council with a presentation at their next meeting. Council Member Montain questioned the fees for labor and equipment and asked when these fees are imposed. Administrator Ericson stated that when a developer fails to provide services such as grass mowing, snowplowing, etc. of undeveloped lots within a development the fees would be imposed and if they neglected to pay the fees they would be certified to the benefiting property's taxes. Council Member Love questioned whether fees had been modified and the Administrator stated no. Page 4 of 7 City of Centerville Council Meeting Minutes January 11, 2017 Some modifications had been made for flat rate fees for permits (basement finishing, door/window replacements, pools, reroof/reside, and siding) as the State decreased their State Surcharge from $5 to $1 which was included in the fee for ease of staff. Council Member Love requested that the minutes reflect that the Administrator stated no but modifications had been made, where and why. (Excerpt from the January 25, 2017 Council meeting minutes Motion by Council Member Montain, seconded by Council Member Koski, to Approve the 2017 Fee Schedule as Presented with the Exception of the Water/Sewer/Storm Water rates. All in favor. Motion carried. 3. Res. #17-003 - 2017 Appointments Mr. Statz requested that Council formally requested the newspaper allow for a deadline date of noon on Thursdays rather than Wednesdays and Mayor Paar also stated that it would be very much appreciated. 1. Acting Mayor — Council Member Love 2. Anoka County Fire Protection Council — Council Member Montain alternate Council Member King. 3. Centerville Centennial Fire District Steering Committee member — Mayor Paar, Council Member King and Council Member Love as alternate. 4. Check Signing Authority — Mayor Paar, Council Member Love and City Administrator Ericson 5. North Metro Telecommunications Commission Rep. — Council Member King and alternate Council Member Koski. 6. Centennial Lakes Police Department Governing Board — Mayor Paar, Council Member Love and alternate Council Member Montain. 7. Rush Line Corridor — Mayor Paar and alternate Council Member Love 8. I-35 W/E Coalition — Mayor Paar and Council Member King 9. Weed Inspector — Mayor Paar Deputy weed inspector — Paul Palzer (no changes) 10. Committees/Commissions —Economic Development Authority — Mayor Paar stated that this will be on their goal and currently do not have this set but they are thinking a couple of council members, citizens, and small business owners as volunteers. 11. Park & Recreation Committee -Chairperson Kevin Waeghe, Vice Chairperson, Kevin Amundsen, Committee Members — Chris Bettinger, Brian Peterson and Suzanne Seeley Administrator Ericson stated that there is a vacancy on the Parks & Recreation Committee.. - Council Member Liaison — Montain — 12. Planning and Zoning — Chairperson Darrin Mosher, Vice Chairperson Peter Johnson and Commission Members are Jon Grahek, Nick Twohy, Mark Haiden, Kimberly Ganzel and Linda Broussard Vickers — Council Member Liaison — Koski 13. Staff/Contracted Services Mayor Paar asked Council if anyone had any questions in regards to staff/contracted services and Council concurred that they would remain the same as the previous year. Page 5 of 7 City of Centerville Council Meeting Minutes January 11, 2017 Motion by Council Member Love, seconded by Council Member Koski to approve the Res. #17-003 - 2017 Appointments as stated. All in favor. Motion carried. Council thanked Publisher Carter Johnson, Quad Community Press, for their willingness and flexibility in granting the City's request. 4. Res. #17-004 —Acting Mayor & Order of Succession Administrator Ericson stated the Acting Mayor and Order of Succession would be Council Member Love, Council Member King, Council Member Montain and Council Member Koski. Motion by Council Member Montain, seconded by Council Member Love to approve Res. #17- 004 — Acting Mayor & Order of Succession. All in favor. Motion carried. 5. Schedule 2017 City Council Goalsetting Session Administrator Ericson stated that Council desired a condensed Agenda for their second meeting in January where a Work Session could be scheduled with the discussion of the 2017 Goals and sewer/water/storm sewer rate discussions. He stated that he had invited all Committee/Commission members and P & Z's largest project for 2017 is the Comprehensive Plan and P & R's largest project is their project list. Mayor Paar requested that staff forward and invitation to attend to all Council, Committee and Commission Members. 6. Proclamation — National School Choice Week, January 22-28, 2017. Administrator Ericson stated that the previous Mayor was presented with this request. Motion by Council Member Love, seconded by Council Member Montain to approve the Proclamation - National School Choice Week, January 22-28, 2017 as presented. All in favor. Motion carried. Xl. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1. Administrator Ericson a. Anoka County MHFA First Time Homebuyer's Program — Administrator Ericson reported that the City of Centerville had one home loan through the Anoka County MHFA Program in 2016 and that this program is run through Anoka County and not the City. b. CenterPoint Energy — Administrator Ericson stated that CenterPoint Energy is increasing their rates by approximate $2/month or $24/year. Attorney Glaser and Engineer Statz thanked Council for again appointing them as contracted providers by the upcoming year. Page 6 of 7 City of Centerville Council Meeting Minutes January 11, 2017 Mayor Paar reported that the Fire Steering Committee meeting last week and that Council Member King, Administrator Ericson and himself attended. He stated that they are utilizing the same auditing firm as in previous years with the cost being $6,100 and that they were over budget in the second and third quarters but by the end of the year they balanced due to the amount of medical calls that they were responding to and restructuring these. Mayor Paar also reported that the EMS training that is being provided to firefighters is approximately $1,495/person with training taking place at several locations. He stated that they desired to have one regular training place and may utilize Centennial Schools. He also reported that the Department is aggressively seeking new recruits. He stated that the new truck is anticipated to be delivered by the end of January with no loans being secured for the purchase. He desired to state that early payment by the City of the second quarter billing would allow for payment of the truck upon delivery. Lengthy discussion was had regarding duty crews, amount of available personnel, personnel retention, pension, increasing pay, costs of training a new fire fighter ($7,000) and possibilities of contracting services through other local departments Mayor Paar reported that six local residents recently graduated from the first Public Safety Citizen's Academy, the hiring of a new police officer Nolan Walberg, Officer Rodriguez has completed his field training and part-time Officer Faheem Karim is continuing his field training. Mayor Paar thanked previous Mayor Wilharber for his dedication to the Centennial Lakes Police Department and for serving on the Governing Board for so many years. Mayor Paar desired to end the meeting with a final note: stating that "The time is now, you need to put your bipartisan thoughts aside and roll up your sleeves and get involved by volunteering". He stated that the City has many opportunities for volunteering and to contact Administrator Ericson or himself for more information. X11. ADJOURNMENT Motion by Council Member King, seconded by Council Member Koski to Adiourn the Council Meeting of January 11, 2017 at 7:40 p.m. All in favor. Motion carried. Respectfully submitted by Kris Sweeney, Senior Account Clerk Page 7 of 7