HomeMy WebLinkAbout2017-02-08 CC Packet!Aterviffe CITY OF CENTERVILLE COUNCIL MEETING
uaffiAedw, Wednesday, February 8, 2017
6:30 p.m. or shortly thereafter
Set Agenda
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
H. PLEDGE OF ALLEGIANCE
III. PUBLIC INPUT/HEARING
IV. APPOINTMENTS/PRESENTATION
VI. APPROVAL OF AGENDA
VII. APPROVAL OF MINUTES
1. December 14, 2016 City Council Meeting Minutes (Pages 1-10)
2. January 25, 2017 City Council Meeting Minutes (Pages 11-15)
VIII. CONSENT AGENDA
1. City of Centerville January 26, 2017 through February 8, 2017 Claims (Check
#30813-30829) (Page 16)
2. Centennial Lakes Police Claims through February 1, 2017 (Check #11278-11297)
(Page 17)
IX. OLD BUSINESS
X. NEW BUSINESS
1. P & Z Commission Recommendation – Request for Conditional Use Permit, 2065
Commerce Drive (Ruffridge Johnson Equipment Company) (Pages 18-27)
2. Board of Appeal & Equalization Training/On Line Classes (Page 28-30)
3. Met. Council Emergency Repair & Fees (Pages 31-36)
a. 2017 Ordinance ###, Second Series, Adopting a Fee Schedule for 2017
(Pages 37-54)
i. Sewer/Water/Storm Sewer Rates
ii. Electrical Inspection Fees – Solar PV Systems & Installation
4. Liability Coverage – Waiver Form (Does Not Waive) (Pages 55)
5. Liquor/Tobacco License – New License, 1875 Main Street (JJ Barrel DBA Liquor
Barrel of Centerville) (Page 57)
a. Off Sale
b. Tobacco
6. Snow Plow Policy (Pages 58-61)
7. Commission/Committee Stipend (Page 62)
8. Centennial Fire District – Purchase of Ladder Truck (Pages 63-78)
XI. COUNCIL & ADMINISTRATION ANNOUNCEMENTS
1. Administrator Ericson
a. Fete des Lacs Meeting Review
XI1. ADJOURNMENT
*REMINDERS**
Planning & Zoning Commission Meeting — March7, 2017, 6:30 p.m. (Council Chambers)
Parks & Recreation Committee Meeting — March 1, 2017, 6:30 p.m. (Council Chambers)
City Council Meeting — February 22, 2017, 6:30 p.m. (Council Chambers) (Work Session)
City Council Meeting — March 8, 2017, 6:30 p.m. (Council Chambers)
CLFD Engine #3 Dedication — February 7, 2017 @ 7:00 p.m., Station #3
Parks & Recreation — February 11, 2017 - Family Skate Night, LaMotte Park (Hayrides 6:30 p.m. — 8:30
p.m., popcorn, hot cocoa and bonfire (6:30 p.m. — 9:00 p.m.)
Centerville Lions Ice Fishing Contest — February 18, 2017, Centerville Lake, Anoka County Boat Launch,
11:00 a.m. — 2:00 p.m. (Weather Dependent)
Shake Your Shamrock 5K, 8K & Kid's 1/3K Walk/Runs — March 11, 2017, Kelly's Korner, 7:00 a.m. —
3:00 p.m.
Fete des Lacs — July 21, 22 & 23, 2017
CITY OF CENTERVILLE
CITY COUNCIL MEETING MINUTES
December 14, 2016
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting of December 14, 2016 at City Hall, 1880 Main Street.
PRESENT: Mayor Tom Wilharber
Council Member Jeff Paar
Council Member Steve King
Council Member D. Love
Council Member Elect Matt Mon*-ir. T
ABSENT: Council Member Ben Fehrenbachljlerr
STAFF: City Engineer Mark Statz
City Attorney Kurt Glaser
City Administrator Mike Ericson
City Finance Director Ellen Pauselth
COUNCIL MEETING
I. CALL TO ORDER
1. Roll Call
of Approve- d
Mayor Wilharber called the meeting to order at 6:32 p.m.
II. PLEDGE OF ALLEGIANCE
III. Mayor Elect Paar - Special Recognition for Outgoing Mayor Tom Wilharber
Mayor Elect Paar requested to recognize outgoing Mayor Tom Wilharber for his 38 years
of dedicated public service to the citizens of the City of Centerville. He stated that
Mayor Wilharber has been active on numerous Councils, Boards, Committees and
Community Organizations throughout the years along with a career as a Chief Warrant
Officer Five for the Minnesota Army National Guard.
Mayor Elect Paar read Resolution #16-038 — A Resolution Recognizing Thomas D.
Wilharber for his 38 Years of Dedicated Public Service to the City of Centerville.
Mayor Elect Paar stated that Mayor Wilharber has always been available to assist all in
need. Administrator Ericson stated that the City desired to give to Mayor Wilharber a
memorial gavel as a small token of their appreciation and presented it to him. Council
Member Love thanked Mayor Wilharber for his guidance, leadership and dedication.
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Council Meeting Minutes
December 14, 2016
Council Member King agreed. Both City Attorney Glaser and Engineer Statz stated that
Mayor Wilharber was a pleasure to work with and the citizens of Centerville will miss
him. Public Works Director Palzer also thanked Mayor Wilharber for his service.
Motion by Council Member Paar, seconded by Council Member Love to Adopt Res.
#16-038 — Resolution Recognizing Thomas D. Wilharber for His 38 Years of
Dedication Public Service to the City of Centerville. Mayor Wilharber abstained.
Motion carried.
Mayor Wilharber accepted both the framed resolution and plaque. His family was
present in the audience. Mayor Wilharber reviewed items that had been accomplished
during his tenure (new city hall, mill & overlay projects, decrease in debt from 10 million
to 6.9 million, sale of several City owned parcels, trail system along Centerville Road
between Dupre and Meadow Lane, CSAH 21, storm water irrigation, watertower, Tri -
City Fire District, park expansions and LED City sign. He thanked his family for
allowing him volunteer so much of his time.
Mr. Donald Opp, 7124 Progress Road, stated that he was present to discuss the increase
in his property tax. He stated that his taxes have increased 31 % and he felt that for the
increase he should own a portion of the street and his tenant's should be allowed to park
on Progress Road. Mr. Opp stated that this is a significant increase. Mayor Wilharber
questioned the amount of the City portion of the property taxes and Mr. Opp stated that it
was $2,226. Administrator Ericson stated that he would make available Mr. Ken
Tolzman's contact information to Mr. Opp to discuss the value of the building and land.
Staff noted this issue would be discussed at the Board of Review & Equalization meeting
scheduled in April. Mr. Opp stated that he is familiar with Mayor Wilharber and stated
that the City is losing a good Mayor.
Mayor Wilharber Opened the TNT Hearing at 6:56 p.m.
III. PUBLIC INPUT ON 2017 BUDGET & TAX LEVIES (TNT Hearing)
Finance Director Paulseth stated that the City must certify to Anoka County its 2017 Budget &
Tax Levies by the end of the month. She gave a brief overview and stated that the budget would
have a 5.8% increase to the tax levy and it was mostly due to an increase in costs for public
safety services. She stated that the median value tax capacity rate went down but values increase
on average $43. She complimented Council for their continued diligence regarding the tax
capacity rate and keeping the levy down for the last six (6) years. She stated that debt for the
City continues to decrease and will continue if the Ruffridge Johnson Equipment purchase
agreement is finalized.
Mayor Wilharber provide the public with an opportunity to speak. No one addressed the Council
so he closed the hearing.
IV. PUBLIC HEARING
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Mayor Wilharber Opened the Public Hearing at 7:02 p.m.
1. Proposed Improvements — 2017 Mill & Overlay Project
Engineer Statz stated that this Public Hearing is the first of two (2) that are required for the 429
process (special assessments) and obtaining public input. He stated that the meeting is to obtain
public input regarding the project itself and whether it is necessary. Engineer Statz gave a brief
overview of the streets that will be contained within the project; Beaver Pond Way (175' South
of Hunters Trail to and including the cul de sac of its termination), Gateway Circle (Entirety),
Mound Court (Entirety), Mound Trail (from Main Street to City Limits). He also stated that
several pedestrian trails would be completed with the project; Acorn Creek Park Trail(s) —
1,068', Eagle Pass, Eagle Trail to Brian Drive — 350', Between Hunters 1St and 2nd Addition —
1,050', West side of Hunters I" Addition — 1,228', E -W middle of LaMotte Park — 585', Brian
Way to West Robin Lane — 277' and Pheasant Marsh 2nd Addition, N.W. of Dupre Road —
1,423'.
Discussion ensued regarding the ability to specially assess two (2) residents whose property
abuts Mound Trail but technically are in the City of Lino Lakes. The City of Lino Lakes has
been approached regarding completing the entire cul de sac which a small portion is within their
community. Engineer Statz stated that 99% of the cul de sac is within the City of Centerville and
Lino Lakes would not mind if we assumed the costs to complete the entire cul de sac. He also
stated that we have previously assessed these two (2) residential properties for other project and
they benefit from the roadway. City Attorney Glaser concurred that in the past the City has
specially assessed them and it is acceptable practice.
Engineer Statz distributed a map of the areas that the project would cover stating that the
roadway and pedestrian trails would be milled and then receive a new lift coating of asphalt. Of
I". He stated that several years ago, the City along many other communities found that this type
of maintenance was more advantageous than seal coating and the application of small rocks even
though it is more expensive it lasts for approximately 15 years. Engineer Statz stated that most
benefiting properties will have an assessment amount similar to years past ($500-$550) with the
exception of Gateway Circle which was an amount multiplied by the square footage of each
parcel. He stated that the pedestrian trails would not have assessments associated with them and
that the City would be assuming 75% of the costs associated with the project.
Mayor Wilharber questioned a trail on the north side of Centerville Road where it drops off
significantly and whether this area would be corrected with the project. Engineer Statz stated
that he would discuss this specific trail with the Public Works Staff, however the project will be
taking into consideration pooling of water areas, uneven areas on the sides of the specific trails,
etc. Mayor Wilharber then questioned areas of trails that may be breaking up due to tree roots
and Engineer Statz stated that these areas would be remedied also.
Council Member King questioned the milling of pedestrian trails and Engineer Statz stated that
the equipment for milling a small width is expensive and that the contractor would be applying a
tacking coat and then new asphalt rather than milling. He stated that it adds approximately 1 to
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2" inches of asphalt in areas and assists the trail in being higher than vegetation abutting the trail.
He also stated that the City's Lead Project Coordinator would be working closely with the
Contractor ensuring that areas needing additional work would be addressed. He did not believe
there would be many.
Discussion ensued regarding the City's road maintenance funding levels and Engineer Statz
stated that 2016 Mill & Overlay budget was under by $25,000 and ample funding was available
for the project. Engineer Statz stated that he anticipated that bids would be in line and
competitive due to being early in the season and contractors are preparing for the year. He stated
that he will be satisfied if we receive 4 to 5 bids.
Mr. Colin Cherry, 1299 Mound Trail, questioned the determination for the need to complete the
project and felt that his road was in good condition. Engineer Statz stated that the roadway has
not been maintained on a regular basis, that the mill and overlay is preventative maintenance and
will add approximately 15 years to the life of the roadway. He explained that is was similar to
changing the motor oil in an automobile. He stated that most individuals are familiar with
sealcoating rather than a mill and overlay which is believed to keep the roadway in the best
condition. Council Member Love state that the City adopted a Pavement Management Plan
several years ago, it takes into consideration the age of the roadway, amount of available funding
and being proactive rather than reactive. Mr. Cherry felt that the Council's decision should not
just be based on the age of the roadway. Engineer Statz stated that the overlay needs to be
completed prior to having breakups and potholes so the City is being slightly more aggressive
with their plan.
Ms. Nancy Laska, 1393 Mound Trail, had concerns regarding the deadline for connecting to
municipal water. She stated that her father was on Council many years ago, understands the hard
decisions made by Council and believes the road is in good condition. Engineer Statz stated that
most of the streets within the City, except for the downtown area, following this project will be
in good shape as most have either been reconstructed or received an overlay. Brief discussion
ensued regarding possible assessments associated with the project and it was stated that
approximately $550 however that would be determined at another public hearing and not this
evening.
Motion by Council Member King, seconded by Council Member Love to Close the Public
Hearing at 7:27 p.m. All in favor. Motion carried.
IV. APPROVAL OF AGENDA
Mayor Wilharber stated that the agenda should reflect the addition of Checks #30708-30601.
Mayor Wilharber provided an opportunity for Council Members to add additional items or
remove items for further discussion.
Council Member King requested that Item #13 be removed for additional discussion.
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Motion by Council Member King, seconded by Council Member Paar to approve the
Agenda as presented. All in favor. Motion carried.
V. APPROVAL OF MINUTES
1. November 16, 2016 City Council Meeting Minutes
Mayor Wilharber provided Council with an opportunity to make modifications.
Motion by Council Member Love, seconded by Council Member King to approve the
November 16, 2016 City Council Meeting Minutes as Amended. All in favor. Motion
carried. Paar abstained
VI. CONSENT AGENDA
1. City of Centerville November 17, 2016 through December 14, 2016 Claims (Check
#30707-)
2. Centennial Lakes Police Department through December 7, 2016 Claims (Check
#11155-11215)
3. Centennial Fire District through November 30, 2016 Claims (Check 7684-7697)
4. Renewal of Tobacco License for 2017 Subject to Successful Centennial Lakes Police
Background Check
a. CenterMart
5. P & R Committee Recommendation to Approve Olson's Sewer Service, Inc. as
Contractor for the Laurie LaMotte Memorial Park Sledding Hill - $5,701.25
6. P & R Committee Recommendation to Approve the Purchase of Approximately 125
Tons of Ballfield Granular Rock In Fields — Bryan Rock Products
7. P & R Committee Recommendation to Approve Purchase of New Sound Equipment
for Music in the Park
8. Successful Performance Review — Mr. Tedd Peterson, Public Works Maintenance
Technician
9. Res. #16-OXX — Amending Resolution #16-031 to Include Additional PIN Numbers
10. Res. #16-OXX — Abatement of Special Assessments Certified to 2016 Payable Taxes
Due to Prepayment
11. City Hall Hours (December 23, 2016 & December 30, 2016) — Closed 'h Day
Christmas Eve Day & '/Z Day New Year's Eve Day w/Employee's Use of PTO Time
for Missed Hours Similar to Last Year
12. Accept & Approve Resignation of Mr. Matt Montain & Mr. Russ Koski from
Planning & Zoning Commission
13. Approve Survey of City Owned Downtown Parcels by Stantec
14. Final Payment — 2016 Mill & Overlay Project (Knife River Corporation)
Mayor Wilharber desired to remove Consent Agenda Items #5-7, Council Member Love desired
to remove Consent Agenda Item #12 and Council Member King desired to remove Consent
Agenda Item #13 for further discussion.
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Motion by Council Member King, seconded by Council Member Paar to Approve Consent
Agenda Items E14 and #8-11 as presented. All in favor. Motion carried.
Mayor Wilharber questioned whether funding was available for Consent Agenda Items #5-7 and
Administrator Ericson concurred.
Motion by Council Member Love, seconded by Council Member King to Approve Consent
Agenda Items #5, #6 and #7 as presented. All in favor. Motion carried.
Council Member Love thanked both Matt Montain and Russ Koski for their service and stated
that he looked forward to working with them as Council Members.
Motion by Council Member Love, seconded by Council Member Paar to Approve Consent
Agenda Item #12 as presented. All in favor. Motion carried.
Council Member King questioned whether surveying of the City owned parcels had been
completed previously and whether this is the buyer's responsibility. Administrator Ericson
stated that the City's broker has requested that a formal survey be completed to properly market
the parcels. Engineer Statz explained that there are several types of surveys such as
typographical and land surveys. He also stated that it is general practice that the seller provide
the buyer with surveys that are current and the fees generally are contained in the purchase price.
Motion by Council Member King, seconded by Council Member Paar to Approve
Consent Agenda Item #13 as presented. All in favor. Motion carried.
VII. OLD BUSINESS
1. P & Z Recommendation for Approval of Application for Lot Split/Rezone — 7384
Old Mill Road
Administrator Ericson stated that the Planning & Zoning Commission originally tabled the item
as they requested that Staff contacted the property owners and complete additional research
regarding the request. Subsequent to speaking with the property owners and additional research
it was placed back on the Commission's agenda for consideration.
Attorney Glaser stated that the City could approve the request for the lot split along with
rezoning from R-5 to R-2 as it fits within the Comprehensive Plan and the property owners
cannot develop the property further without platting and addressing the existing roadway issue of
exceeding 800'. Attorney Glaser stated that a requirement of the R-2 zoning would complicate
the existing driveway on the westerly portion of the property (4 acres) where the current home is.
He stated that the City Code reads that all R-2 parcels have a dust free driveway and Ms. Froth's
driveway does not meet those requirements. He suggested that with ongoing issues that the
existing homeowner has had and on numerous occasions requested that the repairs be made at
the City's expense, Council may desire to complete the asphalting of the entire driveway as the
property owner has requested in the past.
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Lengthy discussion was had regarding proper noticing of the meeting, 60 day rule, the receipt of
one application with two (2) requests, the ability of the City to tie the driveway asphalting with
the 2017 Mill & Overlay for cost advantages, improvements made to the Fruth property with the
Clearwater Creek Estate development assisted their property in developing their property for the
future with the City being successful in court for assessments and the authority of the City to
place restrictions on the granting of the submitted requests. Engineer Statz suggest that the City
not involve the Mill & Overlay contractor in the issue but rather offer a dollar amount for
asphalting of the driveway.
Council Member Love stated that the City previously offered to pave 35' of the existing
driveway and questioned why at this time Council is considering paving 105'. He had concerns
regarding precedence.
Motion by Council Member King, seconded by Council Member Paar to Approve the
Requested Lot Split and Rezone to R-2 of 7384 Old Mill Road per Engineer's Findings. All
in favor.
la. Driveway — Fruth
Additional discussion took place regarding the one-time offering of a set dollar amount to
remove the issue of Ms. Cathy Fruth's request for the paving, grading and realignment of her
existing driveway, Engineer estimate of $4,200 to provide an overlay type of driveway with no
fill or reconstruction to the existing grade/pitch. City Attorney Glaser stated that the City would
not be setting a precedence with this item. Council Member King questioned whether the City
was obligated to complete this work and Legal Counsel stated no however it would be nice to put
this issue to rest. Lengthy discussion ensued regarding cost of Staff time throughout the years,
lack of obligation of the City; the City's previous attempts to work with the property owner at a
solution regarding the grade of the driveway and the Engineers opinion that the driveway grade
was within acceptable levels.
Motion by Mayor Wilharber, seconded by Council Member Paar to Offer Existing
Property (Fruth) $4,000 to Complete the Paving of the Existing Driveway Located at 7384
Old Mill Road Within One (1) Year of the Recorded Lot Split and Rezone Unless the
Property Sells Prior to One (1) Year of the Recorded Lot Split and Rezone with Funds be
Expended Upon Completion of Said Driveway. All in favor. Motion carried.
2. Res. #16-034 — Approving Plans & Specifications and Ordering Advertisement for
Bids on 2017 Thin Mill & Overlay Project
Motion by Council Member Love, seconded by Council Member Paar to Adopt Res. #16-
034 — Approving Plans & Specifications and Ordering Advertisement for Bids on 2017
Thin Mill & Overlay Proiect as presented. All in favor. Motion carried.
3. Hamline University — Capstone Project (Minnesota Historical Society Legacy Grant
Application, Dupre Artifacts)
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Administrator Ericson stated that through Dr. Craig Waldron, Hamline University, the City has
an opportunity to work with an additional MPA Graduate Student, (Dave Purrault) to complete
preliminary background research and submit a grant application associated with the Dupre
antiques and artifacts. He desired to thank Dr. Waldron for the opportunity to work with another
student.
Motion by Council Member Love, seconded by Council Member Paar to Accept Mr. Dave
Purrault's Assistance in the Submittal of a Minnesota Historical Society Legacy Grant
Application Associated with the Dupre Family Antiques and Artifacts. All in favor.
Motion carried.
4. Met. Council 2017 Wastewater Rates
a. 2017 City of Centerville Sewer Rates
Mayor Wilharber thanked Staff and Council Member King for their time in researching
wastewater associated with Met. Council's 2017 Wastewater rate proposal for the City of
Centerville.
Engineer Statz stated that Staff research associated with the construction of CSAH21 and
possibility of the City of Lino Lakes' infiltration of wastewater in the 31 homes located along
LaMotte Drive.
Administrator Ericson stated that more information would be forthcoming when received.
5. 2017 City of Centerville Storm Water Rates — Tabled from November 16, 2016
Meeting
Council directed Staff to work together regarding the above rates, depreciation of existing
infrastructure, equipment replacement, etc. with a report/plan to be provided at Council's next
work session.
VIII. NEW BUSINESS
1. Res. #16-OXX — Adopting Budget & Tax Levies for 2017
Finance Director Paulseth briefly review the budget and implications of same associated with the
tax levy for 2017. She stated that the 2017 budget for the City would be $2,630,423 with the
levy being $2,704,521
Motion by Council Member Paar, seconded by Council Member King to as presented. All
in favor. Motion carried.
2. Appointment of P & Z Members
Mayor Wilharber stated that prior to the regularly scheduled Council meeting, Council held
interviews with two (2) candidates: Ms. Linda Broussard Vickers and Mr. Jon Grahek for the
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two (2) vacant positions on the Commission. Council consensus was that both individuals were
well qualified.
Motion by Council Member Love, seconded by Council Member King to Appoint Ms.
Linda Broussard Vickers and Mr. Jon Grahek to the Planning & Zoning Commission. All
in favor. Motion carried.
A reminder was passed along to Mr. Grahek regarding his need to submit a resignation to the
Parks & Recreation Committee.
3. P & Z Recommendation to Deny/Withdrawal by Applicant — Request for Rezone &
Associated Comprehensive Plan Amendment — 7007 — 20'h Avenue South from R-2
to B-1
Administrator Ericson stated that following extensive discussion and research, applicant Mr. Jeff
Muellner withdraw his application. Administrator Ericson stated that the Commission received
several neighbor's viewpoints regarding the rezoning and the existing business operating on the
property.
4. Condition of Building Located at 7265 Main Street
Administrator Ericson stated that the condition of the building has declined and in July, 2016 the
existing owner and purchase contact holder had been notified by Attorney Glaser for the need to
remove the building due to protection of the public and safety hazards. Attorney Glaser stated
that plenty of time has transpired from today to the date of the letter that the City to step in and
remove the building at the owner's expense. Building Official Palzer felt that the cost of
removing the building would be $50,0004100,000 with a potential for additional costs due to
additional hazards (asbestos, etc.).
Lengthy discussion ensued regarding the Building Official's powers under MN Statute to
condemn the building with demolition, official City immunity of liability, discussions with the
property owner for abatement, assessment associated with abatement if needed and the amount
of ample time for the property owner to act to remove the building. Council directed Building
Official Palzer to obtain a bid for the demolition of the building so that if necessary or late of
abatement of the property owner occurred the City could act swiftly. Legal Counsel would
research whether assessments associated with the removal of the building could be placed on the
larger parcel owned by the same owner.
Motion by Council Member Paar, seconded by Council Member Love to Authorize Staff to
Follow Through per State Statute to Commence the Demotion of the Building. All in favor.
Motion carried.
5. Res. #16-OXX — 2017 Appointments
Administrator Ericson stated that as the outgoing and incoming members of Council take office
it is important to have another person with check signing authority in case the incumbent Mayor
is unable to be available. Mayor Elect Paar stated that Mayor Wilharber remains in office until
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his swearing in on January 11, 2017, however if he is not available it may be a good option to
have another appointed to sign checks and provide an Acting Mayor in the absence of the
swearing in.
Motion by Council Member Paar, seconded by Council Member King to Appoint Council
Member D. Love Acting Mavor Until the Swearing in of Mayor Elect Paar on January 11,
2017. All in favor. Motion carried.
IX. COUNCIL & ADMINISTRATION ANNOUNCEMENT
1. Administrator Ericson
a. League of Minnesota Cities Insurance Trust Dividend — 2016, $11,766
Administrator Ericson noted that the City is slated to receive $11,766 in dividends for 2016.
Council Member Love stated that the League of Minnesota Cities Insurance Trust Board
returned 26 million dollars to member cities with the Centennial Fire District receiving $15,569.
Mayor Wilharber reported that the Council has cancelled their meeting scheduled for December
28, 2016 however he would call an emergency meeting if needed.
Mayor Wilharber also reported that the Centennial Lakes Police Department Citizen Academy
graduated 6 citizens, was an eight week program where citizens of the communities served by
the Police Department and Fire Department participate in first-hand duties provided by the
service agencies. He stated that it is very involved and hands on with the department(s)
anticipation of additional opportunities for more citizen involvement next year.
Administrator Ericson reported that a USGS report had been recently released that stated that the
White Bear Lake water level increased in 2016, however the study has yet to be released.
Administrator Ericson stated that the proposed Centerville spotlight produced by North Metro
TV Commission is still a draft. He stated that it is very well put together and will assist the City
in promotion and marketing the community.
Mayor Elect Paar thanked Mayor Wilharber for his service and wished him well in his
retirement.
X. ADJOURNMENT
Motion by Council Member King, seconded by Council Member Paar to Adiourn the city
Council Meeting of December 14, 2016 at 9:50 p.m. All in favor. Motion carried
Respectfully submitted by Teresa Bender, City Clerk
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CITY OF CENTERVILLE
CITY COUNCIL & WORK SESSION MEETING MINUTES
January 25, 2017
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of
January 25, 2017 at City Hall, 1880 Main Street.
PRESENT: Mayor Jeff Parr
Council Member Russ Koski
Council Member Steve King Not Approved Council Member D. Love
Council Member Matt Montain
ABSENT: None.
STAFF: City Engineer Mark Statz
City Attorney Kurt Glaser
City Administrator Mike Ericson
Public Works Director/Bldg. Official Paul Palzer
COUNCIL MEETING
I. CALL TO ORDER
Mayor called to order 6:30 p.m.
II. PLEDGE OF ALLEGIANCE
III. PUBLIC INPUT/HEARING
IV. APPOINTMENTS/PRESENTATION
1. Report on Attendance of Newly Elected Officials
Administrator Ericson stated that Council Member Montain had attended the League of MN Cities
Newly Elected Official conference and Council Member Koski was scheduled the following week
with Mayor Paar to attend at the same time. Council Member Montain stated that the League did a
good job with the two (2) day seminar.
V. APPROVAL OF AGENDA
Mayor Paar added Checks #30803-30812 to the Consent Agenda and he noted that the December
meeting minutes were not available.
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January 25, 2017
Motion by Council Member Love, seconded by Council Member King, to approve the Aun
as presented. All in favor. Motion carried.
VI. APPROVAL OF THE MINUTES
1. December 14, 2016 City Council Meeting Minutes (Unavailable for meeting)
2. January 11, 2017 City Council Meeting Minutes (Delivered via email prior to the
meeting)
Mayor Paar stated that staff was unable to complete the December 14, 2016 minutes in time for
consideration.
Council Member Love clarified language on page 4 regarding Res. #17-002 — 2017 Fee Schedule and
he questioned whether fees had been modified, City Administrator Ericson stated no but the minutes
reflect that modifications had been made for flat rate fees for permits (basement finishing,
door/window replacements, pools, reroof/reside, and siding) as the State decreased their State
Surcharge from $5 to $1 which was included in the fee for simplicity. Council Member Love
requested that the minutes reflect that the Administrator state no but modifications had been made.
Motion by Council Member Love, seconded by Council Member Montain to approve the
January 11, 2017 City Council Meeting Minutes with the above stated modification. All in
favor. Motion carried.
VIII. CONSENT AGENDA
1. City of Centerville January 12, 2017 through January 24, 2017 Claims (Check #30783-
30802) & (Check #30803-30812)
2. Centennial Fire District Claims through January 10, 2017 (Check #7732-7735) w/(Check
#7732-7735 Payroll)
3. Centennial Lakes Police Claims through January 19, 2017 (Check #11258-11277)
Mayor Paar provided an opportunity for Council Members to add additional items or remove items
for further discussion.
Motion by Council Member King, seconded by Council Member Koski to approve the Consent
Agenda as Presented. All in favor. Motion carried.
IX. OLD BUSINESS
1. None.
X. NEW BUSINESS
Res. #17-005 — Receiving Bids, Ordering Improvement, Declaring Costs to be Assessed,
Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on 2017
Street Mill & Overlay Project
Page 2 of 5
12
City of Centerville
Council Meeting Minutes
January 25, 2017
Engineer Statz introduced Jonathan Simons, P.E. to the Council stating that he will be assisting him
with projects in the future. Engineer Statz reviewed the letter that was prepared for Council reflecting
the receipt of seven (7) bids for the work. Engineer Statz stated that typically the City has waited to
determine whether the project is financially feasible, and following public input for the assessment
hearing. He stated that the public hearing is required for the 429 assessment process and felt that with
the receipt of seven (7) bids they were competitive.
Council Member Koski questioned funding for the trail portion of the project. Engineer Statz stated
that the trail portion would not be assessed to benefiting property owners; only the roadways. He
explained that by State Statute, the City is allowed to assess the benefiting property owner the value
of the increase to the home due to the project. He also explained that residents as a whole would be
paying 20-25% of the project and in years past $500-$550 which has been acceptable to residents.
Council Member King stated that he did not remember discussing where the funding for the trails
would come from. Mayor Paar stated that trails are included in the Road Fund and that is where the
funds will be expended from. Council Member King requested that a separate dollar figure be
provided for the roadway portion and trail portions of the project. Mr. Simons stated that it would be
about $50,000 for the trails but actual numbers would be available at Council next meeting.
Council Member Montain suggested that the City work in conjunction with abutting municipalities or
entities when completing trail projects as some of the trails intertwine. Council Member Montain
stated that it would be disheartening to overlay a trail that connects to another community who does
not believe it is a priority to maintain trails or have funding to do so. Engineer Statz stated that the
City could attempt to do so, however it was important that Council understood that other
communities and entities have different regulations regarding expenditures of funds.
Motion by Council Member Love, seconded by Council Member King to Adopt Res. #17-005 —
Receiving Bids, Ordering Improvement, Declaring Costs to be Assessed, Ordering Preparation
of Proposed Assessment & Calling for a Public Hearing on 2017 Street Mill & Overlay Prosect
as presented. All in favor. Motion carried.
2. State of the City Report — Mayor Jeff Paar
Mayor Jeff Paar provided Council with a presentation of the current financial position of the City
thanks to the City Financial Advisor, Northland Securities. He noted the important contributions of
Centennial School District/Centerville Elementary, Centennial Fire District and Centennial Lakes
Police Departments within the past year. He discussed the 2017 Mill and Overlay Project which
includes several roads and trails. He stated that the majority of the funding 75-80% of that project
would be made with Franchise Fees received from utility companies and the City's Road Fund. He
also stated that the community is strong with events like Fete des Lacs thanks to the Centerville Lions
and the Parks & Recreation Committee with their Music the Park Series', skate nights, 5K/8K
Run/Walks, and other events. Mayor Paar reviewed available City owned properties that are
currently being marketed for sale by broker Mr. Mike Brass, Colliers. He updated Council on new
businesses coming to town like Ruffridge Johnson Equipment Company, Rumble Industries, LLC,
Ready Landscaping, Inc. and a Lino Lakes company names Distribution Alternatives. He also stated
that United Properties has an option to purchase all Rehbein property. He also stated that 866 homes
Page 3 of 5
13
City of Centerville
Council Meeting Minutes
January 25, 2017
are slated north of the City along CSAH54/20u' Avenue North with construction in the Spring.
noted that Xcel Energy would be completing replacement of street lighting bulbs to LED bulbs excet. _
within the downtown area due to the bulbs being of a different type. He reported that this would save
the City approximately $500/year in lighting expenditures and that Xcel Energy was completing the
replacement for free.
Mayor Paar reported that half of the City's budget goes directly for public services (Fire and Police).
He stated that the Fire District just purchased a new Engine for Station #3 which was delivered on
Tuesday. He also stated that there would be a dedication ceremony for the new truck on February 6,
2017 at Station 3 commencing at 7:00 p.m. Mayor Paar stated that Chief Lundstrom is very
progressive and considering alternative funding from EMT training to area communities.
Mayor Paar reported that the Centennial Police Department completed 2016 with being $50,000
under budget, just finished union negotiations with the patrol officers and sergeants for their
employment contracts and would be utilizing body cameras in 2017.
Mayor Paar also stated that several current businesses have either expanded, completed improvement
projects or moved to Centerville like CenterMart/Minnco, Laurie's School of Dance and Wholesome
Health.
Mayor Paar reported that the Staff has been working with the property owner of 7281 Main Street
(Waterworks) to remove the building.
Mayor Paar stated that with the hiring of Administrator Ericson and his economic backgroun,
improvements and relationships have been made to help market the City. He stated that the Council
is eager to bring new ideas such as an Economic Development Authority for businesses, "Taste of
Centerville" event, banners for the downtown lighting and continuing reports similar to this State of
the City Report on an annual basis.
Mayor Paar extended his appreciation to all Staff, Committee/Commissions and public service
entities for providing their services assist Centerville in being the best it can be.
X1. COUNCIL & ADMINISTRATION ANNOUNCEMENT
1. Administrator Ericson
Mayor Paar reported that he and Administrator Ericson recently attended a Legislative Breakfast
regarding the Centennial School District and legislature in progress for funding. He stated that
Senator Roger Chamberlain, State Representatives Nolan West and Linda Runbeck were also present.
Mayor Paar explained that due to the Schools diminished commercial tax base, the amount of funding
received is limited due to the current formula used to calculate the funding. He also stated that with
the Senator and Representatives involved that he believed changes would be forthcoming.
Mayor Paar reported that he has spoken with the Building Official and a mailing would be forwarded
to residents along with their utility bills regarding sump pump discharge into a floor drain or laundry,
Page 4 of 5
14
City of Centerville
Council Meeting Minutes
January 25, 2017
tub is a violation of City Code. Mayor Paar also gave credit to the Public Works Department for a
recent watermain break that occurred on last weekend.
X11. ADJOURNMENT
Motion by Council Member Koski, seconded by Council Member King to Adiourn the Council
Meeting of January 27, 2017 at 7:31 p.m. All in favor. Motion carried.
Respectfully submitted by Teresa Bender, City Clerk
WORK SESSION MEETING
I. CALL TO ORDER
Mayor called to order at 7:36 p.m.
II. PLEDGE OF ALLEGIANCE
III. ITEMS OF DISCUSSION
1. 2017 GOALS
The Council, Committee/Commissions held a work session to conduct the 2017 City Council Goalsetting
Session and the following items were discussed:
Engineer Statz reviewed the City's Enterprise Funds (Sewer/Water/Storm Sewer Infrastructure) and Street
Improvement Program.
Park Dedication Fees review, who does business visits — P & Z & EDA, location of fishing pier — MNDNR
Grant/Waterworks/Trailside/ St. Genevieve Church, EDC -EDA — change makeup?, Commission stipend
increase from $20 budget, City Signs — We Recycle, City Entrance, Easements, Welcome Signs, Create
Historical Society/Commission, review City logo, information on website — budget, roads, etc.,
outlots/easements/Mill Road — Centerville Road -33 City -owned properties, GIS map, playgrounds — sinking,
falling apart — evaluation, asset management, employee training, community pride with neighbors, congrats.
ISD #12 students, hire administrative intern, Night to Unite, CLPD/CFD and Taste of Centerville.
The goals will be shared and vetted with the Committee/Commissions and brought back to Council for final
approval.
Mayor adjourned the work session at 10:00 p.m.
Page 5 of 5
15
CITY OF CENTERVILLE 02/02/17 11:35 AM
Page 1
Check Detail — February 8, 2017
Total Checks $122,008.60
16
Check
Date
Check #
Vender Name
Comments
Amount
1/31/2017
000991E
MN DNR WATERS
2016 DNR REPORT
Check
Nbr 000991 MN DNR WATERS
$988.62
2/8/2017
030813
ABDO, EICK & MEYER, LLP
12-31-16 CERTIFIED AUDIT SERVICES PER AGREEMENT
$2,416.67
2/8/2017
030813
ABDO, EICK & MEYER, LLP
12-31-16 CERTIFIED AUDIT SERVICES PER AGREEMENT
$2,416.67
2/8/2017
030813
ABDO, EICK & MEYER, LLP
12-31-16 CERTIFIED AUDIT SERVICES PER AGREEMENT
$2,416.66
Check
Nbr 030813 ABDO.
EICK & MEYER. LLP
$7.250.00
2/8/2017
030814
BANYON DATA SYSTEMS INC
UB SUPPORT
$397.50
2/8/2017
030814
BANYON DATA SYSTEMS INC
UB SUPPORT
$397.50
Check
Nbr 030814 BANYON
DATA SYSTEMS INC
$795.00
2/8/2017
030815
BUNKER PARK STABLES, INC.
FEB. 112017 HAY RIDE - SKATE NIGHT - LAMOTTE PARK
Check
Nbr 030815 BUNKER PARK STABLES. INC.
$825.00
2/8/2017
030816
CENTENNIAL LAKES POLICE DEPT
POLICE SERVICES - 2017 - 02
Check
Nbr 030816 CENTENNIAL
LAKES
POLICE DEPT
$72.929.50
2/8/2017
030817
CITY OF CIRCLE PINES
FEB. 2017 POLICE BLDG PYMT
$5,416.67
2/8/2017
030817
CITY OF CIRCLE PINES
FEB. 2017 POLICE BLDG PYMT3$
40.20
Check
Nbr 030817 CITY OF
CIRCLE PINES
$5.756.87
2/8/2017
030818
FERGUSON WATERWORKS
HYDRANT REPAIR PARTS
Check
Nbr 030818 FERGUSON
WATERWORKS
$244.76
2/8/2017
030819
GOPHER STATE ONE CALL INC
JANUARY 2017 SERVICE
$6.75
2/8/2017
030819
GOPHER STATE ONE CALL INC
JANUARY 2017 SERVICE
$6.75
Check
Nbr 030819 GOPHER STATE ONE CALL INC
$13.50
2/8/2017
030820
INNOVATIVE OFFICE SOLUTIONS LL
TONER
$250.02
2/8/2017
030820
INNOVATIVE OFFICE SOLUTIONS LL
TONER
$164.52
Check
Nbr 030820 INNOVATIVE
OFFICE
SOLUTIONS LL
$414 L4
2/8/2017
030821
INTEGRA
PHONE SERVICES THRU 2-22-17
Check
Nbr 030821 INTEGRA
3
2/8/2017
030822
INTERNATIONAL UNION OF OPERATI
2017-02 UNION DUES
Check
Nbr 030822 INTERNATIONAL
UNION
OF OPERATI
$102.00
2/8/2017
030823
LEAGUE OF MN CITIES
2017 DIRECTORY OF MN CITY OFFICIALS
Check
Nbr 030823 LEAGUE OF MN CITIES
$65.13
2/8/2017
030824
METRO SALES INCORPORATED
P.W. COPIER - REPAIRS & MAINT.
Check
Nbr 030824 METRO
SALES INCORPORATED
$182.62
2/8/2017
030825
MINNESOTA RURAL WATER ASSOC
D. SCHMITZ -WATER & WASTEWATE TECH. CONFERENCE
$115.00
2/8/2017
030825
MINNESOTA RURAL WATER ASSOC
D. SCHMITZ -WATER & WASTEWATE TECH. CONFERENCE
$115.00
Check
Nbr 030825 MINNESOTA
RURAL
WATER ASSOC
$230.00
2/8/2017
030826
OLSON SEWER SERVICE, INC.
EMERGENCY REPAIR OF WATER SERVICE ON 1-15-17
Check
Nbr 030826 OLSON
SEWER SERVICE. INC.
$8.772.15
2/8/2017
030827
SMITH & GLASER, LLC
GENERAL CIVIL LEGAL SERVICE - SERV THRU 3RD 2016
$4,332.00
2/8/2017
030827
SMITH & GLASER, LLC
CENTERVILLE ISD -SERV THRU 3RD QTR 2016
$266.00
2/8/2017
030827
SMITH & GLASER, LLC
KELLY MATTERS - SERV THRU 3RD QTR 2106
$380.50
2/8/2017
030827
SMITH & GLASER, LLC
MAGDIK PURCHASE - SERV THRU 3RD QTR 2016
$837.50
2/8/2017
030827
SMITH & GLASER, LLC
REEL MFG REZONE - SERV THRU 3RD QTR 2016
$142.50
2/8/2017
030827
SMITH & GLASER, LLC
REHBEIN DEVELOPMENT - SERV THRU 3RD QTR 2016
$3,220.50
2/8/2017
030827
SMITH & GLASER, LLC
PROSECUTION - SERV THRU 3RD QTR
$12,827.15
2/8/2017
030827
SMITH & GLASER, LLC
DEFOE DEVELOPMENT - SERV THRU 3RD QTR 2016
$437.00
Check
Nbr 030827 SMITH
& GLASER,
LLC
$22.443.15
2/8/2017
030828
SUN LIFE INSURANCE COMPANY
FEB. 2017 LIFE INS
$56.10
2/8/2017
030828
SUN LIFE INSURANCE COMPANY
FEB. 2017 DISABILITY INS.
$136.10
Check
Nbr 030828 SUN LIFE INSURANCE COMPANY
$192.20
2/8/2017
030829
SYMANTEC
SYM COMPLETE SECURITY & CONTROL SMB PER USER
Check
Nbr 030829 SYMANTEC
$720.00
Total Checks $122,008.60
16
CENTENNIAL LAKES POLICE DEPT Check Register -Police GL without invoice numbers Page: 1
Check Issue Dates: 1/20/2017 - 2/1/2017 Feb 01, 2017 01:30PM
teport Criteria:
Report type: Summary
GL Check Ck No
Period Issue Date
01/17 01/20/2017 11278
01117 01/23/2017 11279
01/17 01/26/2017 11280
02/17 02/01/2017 11281
02/17 02/01/2017 11282
02/17 02/01/2017 11283
02/17 02/01/2017 11284
02/17 02/01/2017 11285
02/17 02/01/2017 11286
02/17 02/01/2017 11287
02/17 02/01/2017 11288
02/17 02/01/2017 11289
02/17 02/01/2017 11290
02/17 02/01/2017 11291
02/17 02/01/2017 11292
02/17 02/01/2017 11293
02/17 02/01/2017 11294
02/17 02/01/2017 11295
02/17 02/01/2017 11296
02/17 02/01/2017 11297
01/17 01/20/2017 201701
Grand Totals:
Payee
LAW ENFORCEMENT TARGETS, INC
UNIVERSITY OF MN, TWIN CITIES
GTS
ANOKA COUNTY
CALIBRE PRESS LLC
CITY OF CIRCLE PINES
COVERALL OF THE TWIN CITIES INC
DON'S CIRCLE SERVICE, INC
EMERGENCY MEDICAL PRODUCTS,I
IMAGE PRINTING & GRAPHICS, INC
NAC
OPTUM BANK
POPP COMUNICATIONS
QUILL CORPORATION
ROSEVILLE MIDWAY FORD
SIGNS NOW
STRETCHER'S, INC
TASER INTERNATIONAL
TITAN ENERGY SYSTEMS, INC
TWIN CITY GARAGE DOOR CO, INC
OPTUM BANK
M = Manual Check, V = Void Check
17
Description
TARGET SUPPLY
TUITION ALDRICH SPRING 2017
GOVERNOR'S MGMT CONF RB
DEC INTERNET ACCESS
STREET SURVIVAL SEMINAR DS
REIMB BALLASTS CHGD CITY HOME
JAN CLEANING SERV ADJ
VEHICLE REPAIRS & MTC
MEDICAL SUPPLIES HEARTSTART FR
TIME OFF REQUEST FORMS
DEC HEATER REPAIR
HSA CONTRIBUTIONS DEC
DSL LINE FOR WIFI
DATE STAMP
WHEEL COVERS
VEHICLE GRAPHICS
AMMO/WEAPON LIGHTS
BODY CAMERAS
GENERATOR MTC
BACK GARAGE DOOR MTC
1 ST QTR HSA CONTRIBUTIONS
Check
Amount
27.92
1,546.82
325.00
455.13
209.00
104.89
35.00
1,017.93
663.00
55.01
1,038.45
37.50
71.32
489.34
233.24
688.81
301.96
15,756.13
589.55
243.00
10,274.97
34,163.97
e/Vi ffe 1880 Main Street, Centenri%fe, WX55038
,sty ff sh ed .115, 651-429-3232 or Ta.Z 651-429-8629
AFFIDAVIT OF MAILING PUBLIC NOTICE
State of Minnesota)
County of Anoka )
City of Centerville)
I, Teresa Bender, being first duly sworn, depose and say:
I am a United States citizen, over nineteen (19) years of age, and the City Clerk of
the City of Centerville, Minnesota.
On January 23, 2017, acting on behalf of the said City, I deposited in the United
States Postal Box located at 1880 Main Street copies of the attached Public Hearing
Notice, in envelopes, with postage thereon fully paid, to the individual property owners
of the following address.
NAME ADDRESS
See attached sheet
There is delivery service by United States mail between the place of mailing and the
places so addressed.
_ Teresa Bender
Subscribed and sworn to before me this 23r day of January, 2017.
ea ��IJAI
KRIS SWEENEYNotary Public
:.
NOTARY PLISLIC - rANNESOTA
W CaM is' -*l FX -Wes .ren. "si, 2020
18
CITY OF CENTERVILLE
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, that the Planning & Zoning Commission of the City of
Centerville will consider a request for Conditional Use Permit (CUP) from Mr. Jon Pederson,
Ruffridge Johnson Equipment Company to operate a roadway construction and mining
equipment distribution center including repair at 2065 Commerce Drive, Centerville, MN. The
existing property is zoned B-1 Commercial; however, the operation of this company is similar to
uses listed within the City's Code allowing for consideration of the possible granting of a
Conditional Use Permit (CUP). The hearing is scheduled for Tuesday, February 7, 2017 at 6:30
p.m. or shortly thereafter. The purpose of the meeting is to obtain public comment regarding the
above request.
The City Hall is ADA accessible. Requests for hearing assisted devices or a sign language
interpreter must be received before 4:00 p.m. February 3, 2017. All persons interested are
invited to attend and to be heard, verbally or in writing. You may call City Hall (651) 429-3232
if you have any questions.
Teresa Bender, City Clerk
Published in the Quad Community Press on January 24, 2017
19
PIN2
LOC_ADDR
ACT—CITY
LOC_S' LOC_ZIP owner
24-31-22-23-0009
2050 MAIN ST
CENTERVILLE
MN
55038 THE DEVEREAUX FAMILY LIMITED PARTNERSHIP
24-31-22-23-0010
55082
CENTERVILLE
MN
55038 NORTHERN FOREST PRODUCTS LLC
24-31-22-23-0017
1630 COUNTY RD H2
CENTERVILLE
MN
55038 CENTERVILLE CITY OF
24-31-22-23-0006
7070 20TH AVE
CENTERVILLE
MN
55038 ANDERSON IRA DEAN & ANDERSON IRA JULIE
24-31-22-24-0002
7000 21ST AVE
LINO LAKES
MN
55038 REHBEIN GERALD
24-31-22-23-0012
7075 21ST AVE
CENTERVILLE
MN
55038 SORG ROBERT JR
24-31-22-23-0007
7050 20TH AVE
CENTERVILLE
MN
55038 SAIKO PROPERTIES
24-31-22-23-0019
SPRING LAKE PARK
CENTERVILLE
MN
55038 CENTERVILLE CITY OF
24-31-22-23-0008
2030 MAIN ST
CENTERVILLE
MN
55038 SANDS II LLC
MN
55038
360 LARPENTEUR AVE W STE 200
ST PAUL
RUMBLE INDUSTRIES
24-31-22-23-0013
7055 21ST AVE
CENTERVILLE
MN
55038 VESEL MARY
24-31-22-32-0003
CENTERVILLE
CENTERVILLE
MN
55038 REHBEIN PROPERTIES
24-31-22-23-0016
7047 21ST AVE
CENTERVILLE
MN
55038 SHEEHY CONSTRUCTION CO
24-31-22-23-0020
CENTERVILLE
MN
55038 SHEEHY CONSTRUCTION CO
24-31-22-23-0018
CENTERVILLE
MN
55038 CENTERVILLE CITY OF
N
O
owneraddy
ownercity
owner ownerzip
PO BOX 67
PEWAMO
MI
48873
4521 MCDONALD DR N
STILLWATER
MN
55082
1880 MAIN ST
CENTERVILLE
MN
55038
1630 COUNTY RD H2
WHITE BEAR LAKE
MN
55110
6805 20TH AVE S, PO BOX 368
HUGO
MN
55038
7075 21ST AVE S
CENTERVILLE
MN
55038
20630 KEEWAHTIN AVE N
FOREST LAKE
MN
55025
1880 MAIN ST
CENTERVILLE
MN
55038
2030 MAIN ST NE
CIRCLE PINES
MN
55014
8455 CENTER DRIVE NE
SPRING LAKE PARK
MN
55432
6433 20TH AVE
LINO LAKES
MN
55038
PO BOX 368
HUGO
MN
55038
360 LARPENTEUR AVE W STE 200
ST PAUL
MN
55113
360 LARPENTEUR AVE W STE 200
ST PAUL
MN
55113
1880 MAIN ST
CENTERVILLE
MN
55038
NAME:
CITY OF CENTERVILLE
CONDITIONAL USE PERNUT REQUEST
d IJt7 Rao rJ FEE: $250.00 + $500.00
Deposit
COMPANY:PAID:
ADDRESS: 3g ?-A 4 TN S�"R C i S� _ Mw -75 Alt ?"1
TELEPHONE NUMBER: Lo 12 - -D 8"- C1 S !S8
STREET LOCATION OF PROPERTY: z66S <f0~C RCE DRt�E
PROPERTY IDENTIFICATION NUMBER 2.4 -31- 2z -23 - Oa 17
LEGAL DESCRIPTION OF PROPERTY: Lo -r 2 2LdcJt 1
SIZE OF PARCEL(S): 573 ,, 3XG g 619, 5 Y 3 S f AC RE'S )
CONDITIONAL USE PERMIT REQUEST:
s ArrA z�zc- n Z ; Tc 2
I have rad the attached City Code, Section 156.030 pertaining to the B-1 Zoning Distrid and the need 10 apply for a
Conditional Use permit. I have also read the attar City Code, Section 156.320 pertaining to Conditional Una also.
By thea stated fee, I understand that no refimds will be issued in full a in p '!i y i if the
e is d /`
Dta�Le Y Cz��Pa�,�s
Siaft6e of Applicant Si a ✓, of Property Owner
Date i
--------------------------------------------
(Office Use Only Below This Line)
PLANNING & ZONING ACTION:
CITY COUNCIL ACTION:
21
CONDITIONAL USE PERMIT RESPONSES FOR THE PROPOSED
RUFFRIDGE-JOHNSON NEW FACILITY, CENTERVILLE, MN
Ruff ridge -Johnson Equipment Company has been a distributor of roadway, construction and mining
equipment to government and the building industry for over 75 years. We are specialists in the paving,
milling and aggregate processing equipment. We provide shop services for repair and maintenance of
equipment and have certified field mechanics for field services. We also sell a full range of related hand
tools and safety equipment to our customers.
Our previous discussions with the City of Centerville officials have resulted with us entering into a
purchase agreement with the City for an approximate S acre parcel of land to relocate our business
facilities. We are very excited about our decision to relocate our business to the City of Centerville and
look forward to meeting the required approvals to begin the process.
We have prepared our required Site Plan Submittal materials, and as part of this submittal we have
prepared this memorandum as required for the Conditional Use permit portion. As reviewed earlier with
City Officials our business is similar to those allowed in the B-1 Commercial and Industrial Uses.
Particular similar uses listed under B-1 are: Automobile and motorized equipment sales and service, and
Building Supply sales and storage yards.
Per the Conditional Use requirements under item 2 (a), (b) and (c) we offer the following comments for
your consideration:
a. We believe that relocating our facility into Centerville is desirable in that we will be contributing
to the City tax base, we have employees that will purchase items in the area and we are
purchasing the property from the City for our relocation.
b. Our proposed facility will not cause adverse effects on the adjacent properties, our new facility
will blend well with the existing commercial property in the area and will have a pleasing
appearance and will have a fully landscaped perimeter to meet the City Zoning Code. Traffic
conditions to and from our facility are very minimal. We believe the public safety, health and
welfare will not be compromised by our business.
c. Our facility has been designed to meet our needs and to be within the requirements of the B-1
Commercial zoning district. Future development of open adjacent parcels and existing
neighboring facilities will not be hindered by our facility and use of our property. We take pride
in keeping our facility neat and orderly at all times and place this as a key component of our
success.
We hope this brief response clarifies adequately our firm desire to build a facility that we and The City of
Centerville will be proud of. We look forward to your review of our proposed project at Planning
Commission and City Council and are ready to answer any addition questions concerning our project.
Thank you.
22
N
W
North IY,e of the South half of U. Southwest
Quarter of the Northwest Quarter of Sec. 24,
N88'56'17"E
Twp. 31, RIq. 22 CURB GUTTER
0_R5 ENDS, 1 234.94 ' ACROSS BACK
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tel: 763-784-3910
SECURITY
CENTERVILLE, MN
PENCE
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TO: Honorable Mayor and Council Members
FROM: Staff
SUBJECT: Board of Appeal & Equalization Training
DATE: January 27, 2017
As you may be aware, at least two Council Members if not three need to be certified by
the Minnesota Department of Revenue to allow the City to act as the Board of Appeal &
Equalization rather than Anoka County.
We currently have two Council Members that are certified (Jeff & D); however, in years
past we have had three members and the existing members that are certified their
credentials expire July 1, 2017.
The Minnesota Department of Revenue now offers on-line training (please see the
attached).
Council should desire who will participate in this training.
VVI
2/2/2017
DEPARTMENT
OF REVENUE
Board of Appeal and Equalization Online Training
Property Tax Administrators Last Updated: 2/1/2017
and of Appeal and Equalization Online
wining
Not sure how to get started?
Watch our new "how to" video, which will walk you through the process of registering to take the online training as well as how to
access the training.
*Board of Appeal and Equalization
f;om Minnesota Department of Revenue
07:55
�p 1: Register to take the online training
The online training has been shut down for the 2017 Local Board and County Board of Appeal and
Equalization season. Registration will reopen on July 1, 2017.
You must provide an active email address with your registration.
Please allow up to 5 business days to receive your confirmation email with your username and password.
If you have difficulties with the registration process, please contact us at proptax.baeCgDstate.mn.us
You must register before taking the online training.
Step 2: Read the following information about the online training
n How to Access the Training
!M How to Print your Completion Certificate
% Online Training Troubleshooting
>> If you need additional assistance, please check the FAQ's listed in the right column of this page <<
Step 3: Take the Online Training
After you register for online Board of Appeal and Equalization training, you should receive a confirmation email with your username
and password. You will need that information to access the training.
Attention: The online training is shut down for the 2017 Local and County Board of Appeal and Equalization season. You
-n access your user profile to view your completion certificate, however you will not be able to launch the training. The
ning will be available on July 1, 2017.
>> Go to MN Self Service Learning Management System <<
http://www.revenue.state.mn.us/local_gov/prop_tax_admirJPages/Board-of-Appea' Kl- Equal izatiorrOnline-Training.aspx 1/2
2/2/2017
Board of Appeal and Equalization Online Training
You must use Internet Explorer versions 9 or 11 to successfully complete the training.
Handbook
This handbook was created to satisfy the training requirements of Minnesota Statutes, sections 274.014 and 274.135.
n Board of Appeal and Equalization Handbook
Questions?
Please email proptax.bae@state.mn.us or call 651-556-6104 >> Return to Board of Appeal and Equalization
http://www.revenue.state.mn.usAocal_.gov/prop_tax admin/Pages/Board-of-Appe<3o-id-Equalization-Online-Training.aspx 212
METROPOLITAN
C O U N C I L
DATE: 1/25/2017
FROM: Dan Chouinard
Centerville Rd.:
Emergency Repair and FM
Replacement
Memorandum
Environmental Services Division
SUBJECT: Centerville Rd. Interceptor 7651 Emergency Repair and Improvements
GENERAL
• Typically L04 pumps through interceptor 9708, a 12" PVC pipe.
• During September, 2014, MCES Operations switched flow over from 9708 to Interceptor
7651, a 10" DIP pipe, to prepare for a vertical realignment to accommodate new City storm
sewer.
o Ultimately no vertical alignment adjustments were made to either force main where
they cross Centerville Rd. because the City made the decision that it was okay to
reduce the planned 48" storm sewer to a 36" equivalent arch pipe.
• On October 6, 2014, MCES Operations responded to a City of Centerville report of a
possible wastewater leak that was undermining Centerville Road at Meadow Lane. MCES
crews responded with vactors to recover spilled material and provide traffic control to
protect the undermined roadway. Vactored flow was reintroduced to the interceptor system
at L04 after Operations switched flow back over to Interceptor 9708.
o The segment where the 10" DIP crosses Centerville Rd. (at Meadow Lane) was
replaced with 10" PVC (encased in 16" Steel pipe).
• A flow analysis was conducted after the emergency response to determine approximately
how much wastewater was hauled and reintroduced upstream of L04 during the spill.
i
M220_F-M210 'M220_F-M210Baseline
10/5/201416:00 121
10/5/201417:00 95
110/5/2014 18:00
137
110/5/201419:00
46
10/5/2014 20:00
71
110/5/2014 21:00
70
110/5/2014 22:00
62
i 10/5/2014 23:00
77
10/6/2014
18
10/6/20141:00
65
10/6/2014 2:00
45
10/6/2014 3:00
30
10/6/20144:00
-13
10/6/20145:00
56
i 10/6/2014 6:00
23
1 10/6/2014 7:00
21
10/6/2014 8:00
86
10/6/20149:00;
87
_
J10/6/2014 10:001—
_
— - 80
102;
106'.
!Theoretical
'Release Hourly Total
89;(GPM) _.—';(Gallons) - ---
102561 3371i*Appeared leak bbW
92 _ .... 221 - -- _. 12991
i
111
-- -
411
---------
2445:
- +�-�=i
12664
3&l6i
109
32
t
95
771 4614!
66
it
I
76157
---- _
12!
— - --
7241
--- ? ---i-----.�.---
— E ---.
49
18
11021
28
401_
2416: 1
43
-14
-827!
26
3..'
171'
59
_
381
_
2291E _.------- —--�-----
---
121
35;
2119109:15 station stop pumping thTuh old Forcemain
128,
87'
25571 Total Gallons of Theoretical Release
j
31
M210 — Measures all of Centerville's flow
M220 — Measures combined flow of Centerville and Lino Lakes
• The calculation, M220 — M210, shows approximately how much flow Lino Lakes generates.
• A baseline was established for a window between 9/1/14 and 10/2/14.
• An obvious shift against the average occurs on 10/5/14 at 19:00, which can be used to infer
the approximate time of the pipe failure.
• It can be assumed that the difference between the baseline flow and the measured flow ori
10/5/14 19:00 through 10/6/14 8:00 was hauled.
• The approximate hauled volume was 25,571 gallons.
• Shortly after the emergency repair the decision was made to replace the 10" DIP with 10"
PVC for the entire segment along Centerville Rd.
32
City of Centerville 2017 MWC Determination
Centerville Cost Allocation Year Metered Flow: 96.0 million gallons (MG).
Centerville Cost Allocation Year Unmetered Flow: -3.81 MG, broken down quarterly. The unmetered area of Lino Lakes that flows to
Centerville is charged a rate varying between 70,000 and 100,000 gallons/year/REC, depending on the total yearly precipitation.
Total "water equivalent precipitation" in 2015 was 36.14 inches, resulting in a rate of 100,000 gallons/REC/year. The unmetered flow
calculation for calendar year 2015 is below:
For the 2017 Cost Allocation Year, the total regional flow was 85,298.36 MG.
The 2017 Metropolitan Wastewater Charge to be allocated was $211,941,538.
The City's 2017 Flow Allocation was 92.19 MG, which represents 0.108079% of the total regional flow. Therefore, the City's 2017
Annual Charge was $229,065.25, or 0.108079% of $211,941,538.
The City's 2017 Annual Charge represents an 11.62% increase from the 2016 Annual Charge. It should be noted that this
percentage incorporates an overall budget increase of 5.4%.
M
M
City Flowing From Calculation
Flow (MG)
Notes
Lino Lakes 38 REC x 100,000 gallons/year
3.80
Rounding of quarterly unmetered flow calculations
results in total annual unmetered flow of -3.81 MG in
cost allocation workbook.
TOTAL DEDUCTS
For the 2017 Cost Allocation Year, the total regional flow was 85,298.36 MG.
The 2017 Metropolitan Wastewater Charge to be allocated was $211,941,538.
The City's 2017 Flow Allocation was 92.19 MG, which represents 0.108079% of the total regional flow. Therefore, the City's 2017
Annual Charge was $229,065.25, or 0.108079% of $211,941,538.
The City's 2017 Annual Charge represents an 11.62% increase from the 2016 Annual Charge. It should be noted that this
percentage incorporates an overall budget increase of 5.4%.
M
M
Flow / Cost Allocation History
City of Centerville
January 30, 2017
Cost Year
2017
2016
2015
2014
2013
2012
2011
2010
City % of
Regional
0.1081%
Million Gallons
MWC Budget
211,941,538.00
*Cost
$ 229,065.25
Regional
Flow Period
City Volume
Volume
2015
92.19
85,298.36
7/'14 - 6/'15
87.39
85,601.13
7/'13 - 6/'14
93.19
91,494.90
7/'12 - 6/'13
91.07
86,007.24
7/'11- 6/'12
95.44
88,133.97
7/'10 - 6/'11
102.09
93,680.78
7/09 - 6/'10
96.69
85,293.98
7/'08 - 6/'09
92.19
84,519.05
City % of
Regional
0.1081%
$
MWC Budget
211,941,538.00
*Cost
$ 229,065.25
City
Cost +/-
City Volume
±L-
5.49%
Regional
Cost +/-
5.44%
Regional
Vol. +/-
-0.35%
11.62%
0.1021%
$
201,013,000.00
$ 205,213.72
5.65%
-6.22%
5.40%
-6.44%
0.1019%
$
190,710,000.00
$ 194,243.23
-0.40%
2.33%
3.54%
6.38%
0.1059%
$
184,188,500.00
$ 195,030.64
0.71%
-4.58%
3.00%
-2.41%
0.1083%
$
178,823,786.00
$ 193,647.72
2.33%
-6.51%
2.98%
-5.92%
0.1090%
$
173,649,000.00
$ 189,236.54
-3.39%
5.58%
0.50%
9.83%
0.1134%
$
172,784,609.00
$ 195,870.14
7.26%
4.88%
3.21%
0.92%
0.1091%
$
167,410,000.00
$ 182,604.13
3.76%
-8.10%
3.77%
-8.09%
Note: *Actual costs shown above reflect amounts billed.
M
2
Centerville
Monthly Flow Comparision
A A AA
Meter-,' Flow Only
kn
M
zn
PS10.00
9.00
8.00
7.00
OV
6.00
5.00
- ----
-
--
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
-4 2013
7.60
6.60
7.70
9.50
9.50
9.40
7.80
7.30
7.20
7.30
7.10
7.60
--m-2014
7.40
6.70
8.00
10.40
9.90
10.30
7.70
7.30
7.60
7.40
7.30
7.70
A 2015
7.50
6.50
7.20
7.70
9.LOa
8.00
1 8.60
7.90
7.70
7.60
8.80
9.20
-44-2016
8.00
7.40
8.80
8.50
8.40
1 8.20
1 7.50
8.50
9.00
8.60
8.30
8.80
Meter-,' Flow Only
kn
M
Lino Lakes to Cei Me
Legend
0- Lino Lakes Sanitary (2013)
Parcels -Anoka County (Dec 2016)
Anoka County Unmetered Parcels (38 homes)
O Meters
Lift Stations
MCES Wastewater Treatment
Gravity
Forcemains
QUnmetered but Served Metershed
( County Boundaries
City and Township Boundaries
NOTE:
Centerville local sanitary lines not available at time
of this map publishing.
N�y���►
W „Yr E
S
0 400 800
Feet
A
MET RR/OPOLIITAN
rns-
.9 S, ha:QSN
Sov�m: NComp ' 'Xn CI. Anoka Cowry, .1ICES, MJ —J
DaG+mwt'N..iFSG4lIES��/a'IsmeHSAnJNon„yblsWrc.vh'IaWCFS_V+unebre�lrtws'I'aThV.ro:aktaioCanwnilh +1•��.nuJ
110
en
CITY OF CENTERVILLE
ORDINANCE # , Second Series
An ordinance adopting a fee schedule for 2017
THE CITY OF CENTERVILLE ORDAINS:
Section 1. The following rates for, permits, licenses and other charges are approved:
Reference FEE
Chapter 50
Utility fees, Charges, Storm Water Area Charge and Other Costs
.................................................................................See Exhibit «A„
Chapter 73
Special Vehicle License (3 Years) ...............................................$50.00
Chapter 90
Animal License (§90.02)
Kennel License ..................... $30.00
............................................
Dangerous/Potentially Dangerous Dog Registration ....... $35.00/Year
Animal At -Large Release Fee (§90.06)
Violation..........................................................................$50.00
Wild or Dangerous Animals (§90.02)
HoneyBees..................................................................................$75.00
No More Than (2) Honey Bee Colonies
Farm Animals (§90.03)
Backyard Chickens (Up to 4 Hens) .............................................$75.00
Initial Permits Expire the Following Year, December 31 after Issuance Unless Revoked, Renewal Permits Shall
Expire on December 31 of Second Year Following Issuance Unless Revoked
Chapter 91
Special Event Noise Permit (§91.09) .............................................$50.00
Burning Permit.............................................................................$50.00 (§91.25)
Administration Fees Associated with Meth. Lab Clean-up
.................................................................................................$5,000.00 (§91.45)
Plus Costs Incurred for Clean-up (§91.53)
Chapter 92
Park Use Permit...........................................................................$25.00 + Deposit
Park Use.....................................................................................$100.00 Min. Deposit
Field Prep., Trash pickup, lighting, concession facility, police and fire service, will be
determined by P.W. Dir.
Page 1 of 17
37
Chanter 93
Right -of -Way Usage Fees: (§93.20)
Right -of -Way Excavating Permit or Street Breaking Permit ......$75.00 (§93.20)
(Includes New Driveway(s))
Right -of -Way Excavating Permit/Existing Driveway Replacement$25.00
............................................................................................................
Obstruction Fee..........................................................................$150.00
Penalty/Fine work in ROW without securing permit ......... $300.00
Restoration Cost ............................................. Equal to City Cost
Deposit for restoration collected with permit per estimate of P.W. Director
Building Move...........................................................................$500.00
Building Move Deposit (for street repairs and site restoration) .... $5,000.00 (§93) (Also see Chapter
156.004)
Chapter 94
Special Event Permit(§94.01).......................................................$50.00
Police and fire service, will be determined by P.W. Dir.
Note Regarding Chapters 110,112-119
Initial license for Chapters 110, 112-119 shall be pro -rated per quarter (not less than 1 quarter) and
no refunds will be made if the business should cease the licensed activity.
Chapter 110
Adult Establishment License ..................................................$4,000.00 (§110.08)
Application/Background Check............................................$500.00
Chapter 111
Liquor Licenses:
3.2 Beer Permit — Special Events ......................... $35.00 plus $5.00 for each (§ 111.08)
add' 1 day
Application/Background Check (New Licensee) ..........$500.00
Off -Sale Liquor..............................................................$100.00
Off -Sale Non -Intoxication Liquor ...................................$20.00
On -Sale Liquor:
Based on square footage.................................................$.60 per sq ft of interior
.........................................................................................$.30 per sq ft for exterior
Minimum................................................................$2,500.00
Maximum............................................................... $4,000.00
BrewPub........................................................................$500.00
On -Sale 3.2 Liquor ..................$250.00
Sunday Liquor License ..................................................$200.00
Wine License.................................................................$300.00
Chapter 112
Pawn Broker License ................................................$2,000.00 (§112.03)
Application/Background Check............................................$500.00
Chapter 113
Transient Sales:
Page 2 of 17
38
Application/Background Check..............................................$80.00 (§113.03)
Per Day...............................................................................$10.00 (§113.03)
Per Month...........................................................................$60.00 (§113.03)
Chanter 114
Tattoo, Body Piercing, Permanent Cosmetic Make -Up, Body Branding
and Body Painting Establishment License............................$270.00 (§114.07)
Application/Background Check..............................................$80.00
Chanter 115
Sauna(s), Dayspa or Massage Business License (Initial) ..........$270.00 (§ 115.17)
(Subsequent renewal).................................................................$150.00
(Includes Therapist Certificate Fee for Owner(s))
Massage Therapist Certification .............................................$85.00 (§ 115.32)
Application/Background Check..............................................$80.00
Massage Therapist Renewal/Annual Certificate...............$55.00 (§115.32)
Chapter 116
Cigarette License -sale of tobacco products .................................$85.00 (§ 116.04)
Application/Background Check................................................$80.00
Tobacco Violation (1" Violation) ..............................................$250.00 (§ 116.99)
(2nd Violation)............................................................................$500.00
(3rd Violation).............................................................................$750.00
Chapter 117
Sale of Fireworks License..........................................................$100.00 (§ 117.06)
Chapter 118
Rental License -2 Year Period .................................... $110.00 for 1" unit/$25.00 per (§ 118.03)
unit thereafter within the
same structure
Rental Reinspection Fee (3`a Visit)..............................................$40.00 per unit
Chapter 119
Commercial Rubbish Collection License Fee............................$300.00 (§119.01, A 5)
Chapter 120
License for water and/or sewer service line installer ..............$100.00/yr.
Chapter 121
Dance:
Single Event......................................................................... $20.00 + Police Fees (§ 121.02)
Yearly-Continuous................................................................$200.00 + Police Fees
Chapter 130
Bingo Permit................................................................................$20.00 (§130.19)
Chapter 150
Building Permits...................................................... See Exhibit `B"
Page 3 of 17
39
Plumbing Permits ..................................................... See Exhibit "C"
Electrical Permit Fees ..............................................See Exhibit "D"
Demolition Permit & Escrow:
Residential (not required for accessory bldgs. <120 sq. ft.) .$200.00 (§ 150.01)
Escrow...........................................................................$2,000.00 or Letter of Credit
Commercial/Industrial .................. Valuation Based w/Minimum
Of.................................................................................... $300.00
Escrow..................................................................................20% of Demo. Cost
Permit Surcharge..................................................... Per State of MN
Chapter 152
Sign Permit Fee:
Wall -mounted sign.................................................................$75.00
Free-standing sign (In addition to building permit)...............$75.00
Chapter 153
Park Dedication Fees
Land Dedication........................................................... (§153.15)
At option of City -10% of Fair market Value of all property located in the proposed
development or $3,000/unit (whichever is greater)
Commercial/Industrial ................................................$2,175.00/acre
Lot Split/Lot Combination................................................... $200.00 plus legal fees + park fees
Park fees only apply if the lot is split
Preliminary Plat Fee —Application ............................ $500.00 + deposit of $100.00/Lot or Unit
(City Review will cease if costs exceed fees and deposit is not replenished)
Chapter 155 -same as Chanter 156 procedure fees
Chapter 156
Bridges/Structures in easement
Encroachment Agreement .....................................................$100.00 (§ 154.132)
Annual Insurance Monitoring & Inspection ...........................$25.00
FencePermit................................................................................$60.00
In Easement — Requires Council Action and Encroach. Agr.$100.00 + Recording Fees
PUD Application (§ 156.251) .................................... $500.00 + deposit of $100.00/Lot or Unit
(City Review will cease if costs exceed deposit and deposit is not replenished)
Variance Application (§ 156.310)...............................................$250.00 + deposit of $500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Conditional or Interim Use Permit Application (§ 156.320) ......$250.00 + deposit of $500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Rezoning Requests (§ 156.410) ..................................................$250.00 + deposit of $500.00
Page 4 of 17
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(City Review will cease if costs exceed deposit and deposit is not replenished)
Site Plan Review........................................................................$250.00 + deposit of $500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Comprehensive Plan Amendment -Applicant will pay all costs associated with amendment -
$250.00 + deposit of $500.00
(City Review will cease if costs exceed deposit and deposit is not replenished)
Chanter 157
Fill Permit & Grading Permits ................................ See Exhibit "E"
Site Maintenance Deposit/Erosion Control/Landscape/Sod/Driveway Escrow
.................................................................................. $5,000 (§157.15, B)(150.045 & (154.410)
(May substitute letter of credit)
Land Development Minimum.....................................$5,000.00
(Addressed in Developer's Agreement)
OTHER FEES:
Assessment Certificate.................................................................$45.00
Base Map Updating Fee (New Plat) ....................................... $40.00/Lot (Developer's Agree.)
(Minimum of $500)
Council Chamber Rental - Must be non-profit organization — No Charge Private Business
......................................................................................................$30/Hour, 2 Hour Min.
Security Deposit (City Policy -08/05) ....................................$150.00
FilingFees......................................................................................$2.00
Maps and Charts (24" x 36") .......................................................$15.00
Non -Sufficient Funds/Returned Check ........................................ $30.00
NotaryFees............................................................................... $1.00/item
Photo Copies....................................................................................$.25 per page (one sided)
Public Works Labor & Equipment.........................................$70/hr. (2 hr. min + Equip. Cost)
Research Charge..........................................................................$40.00 half hour minimum
.................................................................................................... $60.00 for each hour thereafter
Street Vacation Request ...................................................... $500.00 (review and hearing costs)
Section 2. The attached summary ordinance: Exhibit "F" "Summary of Ordinance for
Publication" is hereby adopted.
Section 3. These fees shall become effective on publication of the attached summary of
ordinance.
Page 5 of 17
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Adopted by the City Council this 11 th day of January, 2017.
ATTEST:
Teresa Bender, City Clerk
Jeff Paar, Mayor
Page 6 of 17
42
EXHIBIT A
UTILITY FFES, CHARGES AND OTHER COSTS
Sewer trunk system fee (Residential Equivalent Unit) ................................ $2,300.00 (§51.07)
Sewer Availability Charge (SAC)/MCES...................................................
$2,485.00 (§51.07)
Water (WAC)/Tnmk System Fee (Residential Equivalent Unit)
................ $1,850.00 (§51.07)
Water Access Charge (Unassessed properties) ...........................................
$6,500.00
Sanitary Sewer Access Charge (Unassessed properties) .............................
$8,100.00
Storm Water Area Charge (Developer's Agreement) .05739 per square foot (§51.11)
Erosion Control Site Fee................................................................................
$360/Unit
Commercial/Industrial..........................................................................................
$.07 per square foot of building,
parking and other impervious surfaces
Water/Sewer Permit Fees (51.07)
Service/Connection (Includes 2 inspection trips to site
..................... $75.00
TappingMain.....................................................................................
$50.00
Curb Stop Activation.........................................................$75.00
Inspections (All)/each........................................................................
$40.00
Service Charges - Meters
Testing..............................................................................................Cost
Water Meter Charge (651.05. H
3/4" Meter........................................................................................ $411.00
1" Meter........................................................................................... $527.00
MinorRepairs...........................................................................Cost + 20%
Special and other sizes .............................................. Cost plus Handling
(These Rates are Subject to Tax)
Water Test Fee................................................................................................... $6.36 (7/1/06)
Water Usage Rates 051.02)
Residential
Water System Management Fee/Bi-Monthly Billing Period ............. $14.05
Variable — Rate Per Thousand Gallons/Qtr. (0-90,000) ....................... $2.10
Variable — Rate Per Thousand Gallons/Qtr. (90,001-150,000)............ $2.31
Variable —Rate Per Thousand Gallons/Qtr. (150,001 -XXX) .............. $2.63
Commercial
Water System Management Fee/Bi-Monthly Billing Period ............. $14.42
Variable — Rate Per Thousand Gallons/Qtr. (0-500,000) ..................... $2.10
Variable — Rate Per Thousand Gallons/Qtr. (500,001 -XXX) .............. $2.63
Sewer/Wastewater fee (bi-monthly)
Sewer Charges will include two components. The first is a flat fee covering the City's fixed and variable costs
for sewer collection (Collection Rate). The second fee is to cover the variable charge for wastewater treatment
(Treatment Fee). The Treatment charge will be the Treatment Fee rate multiplied times the water meter use for
the billing period. To account for summer irrigation water not being treated, the charge for the July and
November billings shall not exceed the average use during the first billing period of that year and the final
billing period of the prior year (winter average). If the home is unoccupied during a significant part of the
winter period, the average shall be manually calculated using other reasonable means to determine the
anticipated sewer treatment volume.
Page 7 of 17
43
Collection Rate Treatment Fee
Residential charge $25.44/SAC Unit $ 2.15/1,000 gal.
Commercial/Institutional $37.80/SAC Unit $ 2.15/1,000 gal
Sewer -only customers shall be charged a flat rate per SAC unit or may purchase a city water meter and install it
on their well in order to be billed at the lower fixed and variable rates above. Otherwise sewer -only customers
shall be billed at the following rates:
Collection Rate Treatment Fee
Residential rate per SAC $25.44/SAC $25.44/SAC
Commercial/Institutional $37.80/SAC Unit $37.80/SAC
Storm Water Management Fee (bi-monthly): (§51.11)
Residential(Fixed)........................................................................................ $9.30
Comm./Industrial (Fixed) ................................................... $.0.00267/sq. ft impervious with minimum ... $9.30
Utilities/(Water/Sewer/Garbs egg) Penalties & Late Fees
Residential/Commercial Penalty/Late Payment
6% Qtrly On Delinquent Balance
Utilities/(Water/Sewer/Garbage Certification)............ 5% of Outstanding Balance or $50.00 whichever is greater
(§50.03)
Utility billing is billed on a bi-monthly basis for the previous two months
Use of Meter & Hydrant (51.09. J)
Meter Rental.......................................................... ..................... $50.00/day
...................................................................................................... $1,000.00Deposit
........................................................................................................... $25.00Connection Fee
............................................................................................................. $4.00/1,000 Gallons
Page 8 of 17
44
TOTAL VALUATION
EXHIBIT B
BUILDING PERMIT FEES
FEE
Driveway.....................................................................$25.00
Accessory Structures Under 120 sq ft.
(Zoning Use Permit)..................................................$65.00
Easement Encroachment Agreement.........................$100.00 + Recording Fees
(Requires Council Action — Not Allowed if exceeds 120 sq. ft.)
Basement (Finishing) (Plumb. & Mech. Included if Rough -In Complete)
...................................................................................$171.00
Door/Window Replacement........................................$51.00 (Min.)/$110.00 (Max.) — 5' Above Grade
Permanent Pools
Inground............................................................... $351.00
Above Ground ......................................................$151.00
(Both plumbing and mechanical included)
Roof/Re-Roof — 1 or 2 family only ........................... $151.00
Siding (Lap, Wood, Metal, Vinyl & Composite)
1 or 2 family only ......................................................$151.00
(Excludes Stucco, Brick & Other Masonry Products)
$1.00 TO $1,000.00 ....................................................$55.00
$1,100.00 TO $2,000.00 ..............................................$55.06 For the first $1,100.00 plus $4.01 for
each additional $100.00 or fraction
thereof, to and including $2,000.00
$2,001.00 to $25,000.00..............................................$91.00 For the first $2,000.00 plus 18.38
for each additional $1,000.00, or
fraction thereof, to and including
$25,000.00
25,001.00 to $50,000.00 ............................................$513.75 For the first $25,000.00 plus $13.26
for each additional $1,000.00 or
fraction thereof, to and including
$50,000.00
$50,001.00 to $100,000.00 ........................................$845.20 For the fust $50,000.00 plus $9.19
for each additional $1,000.00, or
fraction thereof, to and including
$100,000.00
$100,001.00 to $500,000.00 ...................................$1,304.57 For the first $100,000.00 plus $7.35
for each additional $1,000.00, or
fraction thereof, and including
$500,000.00
$500,001.00 to $1,000,000.00 ................................$4,244.57 For the first $500,000.00 plus
$6.24 for each additional
$1,000.00, or fraction
thereof, to and including
$1,000,000.00
Page 9of17
45
$1,000,001.00 and up .............................................$7,361.49 For the first $1,000,000.00
plus $4.79 for each additional
$1,000.00, or fraction thereof
Other Inspections and Fees:
1. Inspections outside of normal business hours .....
(minimum charge — two (2) hours) ................................................... $90.00 per hour
2. Reinspection fees assessed under provisions
of Section 305.8................................................................................ $70.00 per hour
3. Inspections for which no fee is specifically
indicated............................................................................................ $70.00 per hour
Plan Review = 65% of permit
Commercial/Industrial $500.00 deposit required when plan submitted for review.
*Work started without a permit — double permit fee w/cap of $1,000.00
Page 10 of 17
46
EXHIBIT C
PLUMBING AND HEATING PERMITS
Plumbing Permits
A. The charge shall be five dollars ($5.00) for each plumbing fixture, device or connection to the
sewer or plumbing system, with a minimum charge of forty dollars and zero cents ($40.00)
B. For any alteration, repair or extension to an existing plumbing system, where the work is of
such a nature that the permit fee charge cannot be determined from the above schedule, the
permit fee shall be forty dollars ($40.00) first five -hundred dollars ($500.00) or fraction
thereof, plus fifteen dollars ($15.00) for each additional five -hundred dollars ($500.00) or
fraction thereof of the total market value of such alteration, repair or extension.
The charge for commercial, industrial or institutional plumbing shall be:
fees.
Two percent (2%) of the total cost of labor and materials or a minimum of $40.00 whichever
is greater.
Work commenced without first obtaining a permit shall be charged an investigative fee equal to permit
Mechanical Permits
The charge for a residential dwelling shall be twenty dollars and zero cents ($20.00) for each
of the following units but not to exceed $140.00. A minimum charge of forty dollars and zero
cents ($40.00):
• Main Gas Line Piping
• Gas Furnace
• Air conditioner
• Boiler
• Air Exchanger
• Gas Fireplace/Gas Log (Install in regular fireplace)
• Gas Boiler
• Gas Dryer
• Gas Stove/Range
• Wood Fireplace
• Duct Work
• Miscellaneous Mechanical Fixtures
• Gas Pool Heater
• Gas Wall Heater/Garage Heater
The charge for commercial, industrial or institutional building shall be:
Two percent (2%) of the total cost of labor and materials of the heating, ventilation and air
conditioning work to be completed or a minimum of $40.00 whichever is greater.
Work commenced without first obtaining a permit shall be charged an investigative fee
equal to permit fees, in addition to normal permit fees.
Sprinkler/Fire Suppression system permits:
Single Family, Flat fee of $400.00
Fire Suppression Permit Minimum.............$75.00
Page 11 of 17
47
Other sprinkler/fire suppression permits. All Fire Code related permits/inspections - contract
cost of sprinkler/fire suppression system times 3.25% (Includes plan review by Building Official and
Fire Department).
All of the above stated fees are Subject to State of MN surcharge fees.
Page 12 of 17
48
EXHIBIT D
ELECTRICAL FEES
Individual/separate inspection (installation, replacement, alteration or repair) .......................................... $45.00
Services, generators, feeders to separate structures and other power supply resources:
1. 0 ampere to and including 200 ampere capacity ............................................................. $45.00
2. Each additional 100 amps or fraction thereof ................................................... an add'l $10.00
3. For services and circuits operating at over 250 volts .....................(Scheduled fee doubles)
Circuits, feeders, feeder taps, or sets of transformer secondary conductors:
1. 0 ampere to and including 30 ampere capacity ................................................................. $8.00
2. 31 amps to 100 amps................................................................................................... $10.00 ea.
3. Each additional 100 amps................................................................................... an add'l $5.00
One -Family dwelling and each dwelling unit of a two-family dwelling ................................................... $175.00
Up to and including 200 amps service (includes not more than three inspections)
Multifamilydwellings............................................................................................................................... $100.00
Each existing circuits or feeders reconnected to replacement panels (new or extended circuits or feeders at the
abovefees).......................................................................................................................................... $3.00
Electrical supply for each manufactured home park lot.............................................................................. $45.00
Recreational vehicle site, electrical supply equipment.............................................................................$10.00 ea.
Street, parking lot or outdoor area lighting standards................................................................................... $8.00
Transformers for light, heat and power:
1. Up to and including 10 kilo -volt amps........................................................................$20.00 ea.
2. Over 10 kilo -volt amps................................................................................................$40.00 ea.
Transformers and electronic power supplies for electric signs and outline lighting ..................................... $8.00
Swimming pool bonding inspection (each separate inspection).................................................................. $45.00
(Bonding conductors and connections require an inspection before being concealed)
Retrofit modifications to existing lighting fixtures............................................................................... $.50/fixture
Transient Projects - Power supply fees as identified above, plus 1 hour ............................................... $90.00/hour
Each attraction or concession inspection..................................................................................................... $45.00
Special inspection or inspections not covered above the fee is $90.00 per hour plus mileage at the rate
established per the IRS.
Re -inspection fee when inspection is necessary to determine whether the unsafe conditions have been corrected
— a fee will be assessed by the inspector..................................................................................................... $45.00
MinimumFee per Trip................................................................................................................................ $45.00
*Electrical work commenced without filing the required permit, in addition to the permit fee, shall pay two
times the permit fee, not to exceed $1,000. *For purposes of interpretation, Minnesota Rules, Chapter 3800,
Page 13 of 17
49
and the most recently adopted edition of the National Electric Code shall be prima facie evidence of the
definitions, interpretations, and scope of words and terms used.
Requests for Electrical Inspection (REI) with a fee of $250 or less expires 12 months from the filing date. The
contractor must have the work completed within the 12 -month period or submit another REI that includes the
inspection fee for the uncompleted work. Inspection fees do not carry over from one REI to another.
Subject to State of MN surcharge fees.
Page 14 of 17
50
EXHIBIT E
LANDFILL, GRADING AND EXCAVATING PERMIT FEES
GRADING FEES
General. Fees shall be assessed in accordance with the provisions of this section or shall be as set forth
in the fee schedule adopted by the jurisdiction.
Plan Review Fees. When a plan or other data are required to be submitted, a plan review fee shall be
paid at the time of submitting plans and specifications for review. Said plan review fee shall be set forth in
Table A33 -A. Separate plan review fees shall apply to retaining walls or major drainage structures as required
elsewhere in this code. For excavation and fill on the same site, the fee shall be based on the volume of
excavation or fill, whichever is greater.
Grading Permit Fees. A fee for each grading permit shall be paid to the City as set forth in Table A33 -B.
Separate permits and fees shall apply to retaining walls or major drainage structures as required elsewhere in
this code. There shall be no separate charge for standard terrace drains and similar facilities.
TABLE A33 -A GRADING PLAN REVIEW FEES
50 cubic yards (38.2 m3) or less........................................................................................... No Fee
51 to 100 cubic yards (40 m3 to 76.5 m3)............................................................................ $37.01
101 to 1,000 cubic yards (77.2 m3 to 764.6 m3).................................................................. $58.28
1,001 to 10,000 cubic yards (765.3 m3 to 7645.5 m3) ......................................................... $77.57
10,001 to 100,000 cubic yards (7646.3 to 7645.5 m3) - $77.57 for the first
10,000 cubic yards (7645.5 m3), plus $38.59 for each additional
10,000 cubic yards (7645.5 m3) or fraction thereof.
100,001 to 200,000 cubic yards (7645.6 m3 to 15,291.1 m3) - $424.86 for the
first 100,000 cubic yards (7645.5 m3), plus $20.87 for each additional
10,000 cubic yards (7645.5 m3) or fraction thereof.
200,001 cubic yards (15,291.2 m3) or more - $633.55 for the first 200,000 cubic
yards (15,291.1 m3), plus $11.42 for each additional 10,000 cubic years
(7645.5 m3) or fraction thereof.
Other Fees:
Additional plan review required by changes, additions or revisions to approved plans
(minimum charge - one-half hour)...................................................................................... $79.54 per hour*
*Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision,
overhead, equipment, hourly wages and fringe benefits of the employees involved.
TABLE A33B - GRADING PERMIT FEES*
0 to 100 cubic yards (40 m3 to 76.5 m3).............................................................................. $60.00
101 to 1,000 cubic yards (77.2 m3 to 764.6 m3) - $60.00 for the first 100 cubic yards
(76.5 m3), plus $27.56 for each additional 100 cubic yards (76.5 m3) or fraction
thereof.
1,001 to 10,000 cubic yards (765.3 m3 to 7,645.5 m3) - $308.04 for the first 1,000
cubic yards (764.6 m3), plus $22.84 for each additional 1,000 cubic yards
(764.6 m3) or fraction thereof.
10,001 to 100,000 cubic yards (7,646.3 m3 to 7,645.5 m3) - $513.60 for the first 10,000
cubic yards (7,645.5 m3), plus $103.95 for each additional 10,000 cubic yards
(7,645.5 m3) or fraction thereof.
100,001 cubic yards (7,645.6 m3) or more - $1,449.15 for the first 100,000 cubic yards
(7,645.5 m3), plus $57.49 for each additional 10,000 cubic yards (7,645.5 m3)
Page 15 of 17
51
or fraction thereof.
Other Inspections and Fees:
1. Inspections outside of normal business hours ........................................................ $90.00 per hour
(minimum charge — two hours)
2. Reinspection fees assessed under provision of Section 108.8 ................................ $70.00 per hour
3. Inspections for which no fee is specifically indicated ............................................ $70.00 per hour
(minimum charge — one-half hour)
*The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference
between the fee paid for the original permit and the fee shown for the entire project.
**Or the total hourly cost to the jurisdiction, whichever is the greatest. This cost shall include supervision,
overhead, equipment, hourly wages and fringe benefits of the employees involved.
Page 16 of 17
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CITY OF CENTERVILLE
Anoka County, Minnesota
SUMMARY OF ORDINANCE # , SECOND SERIES
NOTICE IS HEREBY GIVEN that, on January 11, 2017, Ordinance # , Second Series,
entitled "AN ORDINANCE ADOPTING A FEE SCHEDULE FOR 2017" was adopted by the City
Council of the City of Centerville, Minnesota.
NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance
Second Series the City Council has directed that a title and summary be prepared for publication pursuant
to Minn. Stat. 412.191, Subd 4.
NOTICE IS FURTHER GIVEN that a complete, printed copy of Ordinance # , Second
Series is available for inspection by any person during regular office hours at the office of the City Clerk,
1880 Main Street, Centerville, MN, or will be mailed to anyone requesting it by telephone (651) 429-
3232.
NOTICE IS FURTHER GIVEN that the general purpose of the ordinance is to adopt fees and
charges for various purposes.
Section 1.
This section adopts fees and charges including fees related to garbage/utility account
certification, utility rates and charges, animal licensing, burning permits, fees for use of right-of-ways and
excavations in streets, fees for business licensing, fees and deposits related building activities, fees for
sign permits, development fees including fees in lieu of park dedications, planning and zoning fees, and
fees for services including supplying copies and maps, and fees for vacation of streets and easements.
Section 2.
This section authorizes this summary of the ordinance be published in lieu of the entire text of
the ordinance.
Section 3.
This section provides that the ordinance is effective on publication of this summary.
NOTICE IS FURTHER GIVEN that the City Council has by at least a 4/5 vote, approved this
Public Notice.
APPROVED this 11th day of January, 2017.
Published in the Quad Community Press on January 17, 2017
Page 17 of 17
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Inspection Fees and Procedures
The following electrical inspection fees will be applicable to solar PV
systems and installations:
(a) The inspection fee for the installation of solar PV systems, is
(1) 0 watts to and including 5,000 watts, $900; or
(2) 5,001 watts to and including 10,000 watts, $150 or
(3) 10,001 watts to and including 20,000 watts, $225 or
(4) 20,001 watts to and including 30,000 watts, $300 or
(5) 30,001 watts to and including 40,000 watts, $375 or
(6) 40,001 watts to and including 1,000,000 watts, $375, and $40 for each
additional 10,000 watts over 40,000 watts or
(7) 1,000,000 watts to 5,000,000 watts, $3975, and $25 for each additional
10,000 watts over 1,000,000 watts or
(8) 5,000,000 watts and larger, $12975, and $15 for each additional
10,000 watts over 5,000,000 watts.
Revised Solar
(b) For the purpose of paragraph (a), the watt rating is the total
estimated alternating current (ac) energy output of the solar system.
The total do energy output is not used.
(c) The solar PV inspection fees shall include inverters, modules,
panels, combiners, converters, charge controllers, disconnecting
means and electrical conductors between the inverter and the ac
panelboard for stand-alone solar PV systems, or the conductors
between the inverter and the service equipment or other power
production, distribution and utilization system, such as a utility system
and its connected loads, that is external to and not controlled by the
solar PV power system.
(d) In addition to the inspection fees in (a), additional inspection fees may be
applicable on large-scale projects for the inspection of additional electrical
infrastructure between the inverter output circuit and the electrical production
and distribution network. The inspection fees shall be calculated according to
Centerville Fees
(e) When a plan review is required or performed the plan review fee is $100 per
hour.
54
0
rE OF
j�INNESOTA
CITIES
CONNECTING & INNOVATING
SINCE 1913
LIABILITY COVERAGE - WAIVER FORM
LMCIT members purchasing coverage must complete and return this form to LMCIT before the effective date of
the coverage. Please return the completed form to your underwriter or email to pstech@lmc.org
This decision must be made by the member's governing body every year. You may also wish to discuss these issues with
your attorney.
League of Minnesota Cities Insurance Trust (LMCIT) members that obtain liability coverage from LMCIT must decide
whether to waive the statutory tort liability limits to the extent of the coverage purchased. The decision has the following
effects:
If the member does not waive the statutory tort limits, an individual claimant would be able to recover no more than
$500,000 on any claim to which the statutory tort limits apply. The total all claimants would be able to recover for a
single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits
apply regardless of whether the city purchases the optional excess liability coverage.
If the member waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could
potentially recover up to $2,000,000 for a single occurrence. (Under this option, the tort cap liability limits are waived to
the extent of the member's liability coverage limits, and the LMCIT per occurrence limit is $2 million.) The total all
claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited
to $2,000,000, regardless of the number of claimants.
If the member waives the statutory tort limits and purchases excess liability coverage, a single claimant could
potentially recover an amount up to the limit of the coverage purchased. The total all claimants would be able to
recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage
purchased, regardless of the number of claimants.
Claims to which the statutory municipal tort limits do not apply are not affected by this decision.
LMrName
Che
❑ The member DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes,
Section 466.04.
❑ The member WAIVES the monetary limits on municipal tort liability established by Minnesota Statutes, Section
466.04 to the extent of the limits of the liability coverage obtained from LMCIT.
Date of city council/governing body meeting
Signature
145 UNIVERSITY AVE. WEST
ST. PAUL, MN 55103-2044
55
PHONE: (651) 281-1200 FAx: (651) 281-1299
TOLL FREE: (800) 925-1122 wEB: www.Lmc.ORG
City of Centerville
Council Meeting Minutes
February 10, 2016
Motion by Council Member Fehrenbacher, seconded by Council Member Paar to approve
Consent Agenda Items 1-3 as presented. All in favor. Motion carried.
Mayor Wilharber questioned Page 2, Vendor Payments and what those would be. Administrator
Ericson stated that Ms. Kolstad had provided a more detailed breakdown of duties for the Parks
& Recreation Committee with all race expenditures would be run through himself prior to
forwarding to Council for disbursement and he would forward to Council a copy of the signed
contract.
Mayor Wilharber questioned the purpose of the waiver versus not waiving monetary limits on
municipal tort liability. Legal Counsel Glaser stated that the City desires to not waive the
monetary limits as established by State Statute 466.04 which will only allow a cap or maximum
payout for a lawsuit.
Mayor Wilharber has questioned the City's annual recycling goal for 2016 being 381 tons and
what it has been in years past. City Administrator Ericson stated that he has been representing
the City at monthly recycling meetings and has built a working relationship with Waste
Management and Anoka County SWAAT Staff. He will research the item and bring that
information back to the Council at their next meeting.
Motion by Council Member Fehrenbacher, seconded by Council Member Love to approve
Consent Agenda Items 4 & 5 as presented and Table Item #6 Until the Next Regularly
Schedule Council Meeting. All in favor. Motion carried.
VIII. OLD BUSINESS
1. Ordinance #75, Second Series — Franchise Agreement — Xcel Energy — Gas
Attorney Glaser stated that Excel Energy has requested that the implementation date be delayed
by one month due to their filing with the Public Utilities Commission.
Motion by Council Member Fehrenbacher. seconded by Council Member Love to Approve
the Date Modification Implementation Date to May 1, 2016 from April 1, 2016.
Council Member Love questioned funding delay and ramifications. Engineer Statz stated that
the dollars cannot be made up but a funding shortfall could come from reserves and then paid
back.
All in favor. Motion carried.
2. Ordinance #76, Second Series — Franchise Fee — Xcel Energy — Gas
Attorney Glaser stated that the date also needed to be modified to May 1, 2016 from April 1,
2016 similar to item #1.
Page 3 of 9
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mentiol.
TO: Honorable Mayor and Council Members
FROM: Staff
SUBJECT: Off Sale & Tobacco License — 1875 Main Street (JJ Barrel DBA Liquor
Barrel of Centerville)
DATE: February 2, 2017
The applicant has submitted all necessary applications, fees and successfully passed a
Centennial Lakes Police Department background check.
57
CITYOF CENTERVILLE
SNOWPLOWING POLICY
8/21/2012
1. Introduction
The city of Centerville believes it is in the best interest of the residents for the city to
assume basic responsibility for control of snow and ice on city streets. Reasonable ice and
snow control is necessary for routine travel and emergency services. The city will provide
such control in a safe and cost effective manner, keeping in mind safety, budget, personnel,
and environmental concerns. The city will use city employees, equipment, and/or private
contractors to provide this service. Road conditions are monitored by the Public Works
Department in conjunction with the Centennial Lakes Police Department and the weather
service.
GOALS
A. Provide access to emergency vehicles during weather events
B. Maintain streets in safe driving condition.
C. Provide reasonable and timely access for residents leaving for and returning
from work.
D. Perform snow and ice control in a efficient and cost effective manner.
E. To have streets plowed to full width within 8 hours after snow has quit falling
during a typical snowfall event.
2. When will city start snow or ice control operations?
The Public Works Director will decide when to begin snow or ice control operations. The
criteria for that decision are:
A. Snow accumulation of 3.0 inches or more;
B. Drifting of snow that causes problems for travel;
C. Icy conditions which seriously affect travel; and
D. Time of snowfall in relationship to heavy use of streets.
E. Plowing will generally begin such that collector streets are plowed by 6:00 a.m.,
when residents leave for work in the morning and 4:00 p.m. as residents are arriving
home from work. Plowing neighborhood streets will follow the collector streets.
Snow and ice control operations are expensive and involve the use of limited personnel and
equipment. Consequently snowplowing operations will not generally be conducted for
snowfall of less than 3.0 inches.
3. How snow will be plowed
Snow will be plowed in a manner so as to minimize any traffic obstructions. The center of
the roadway will be plowed first. The snow shall then be pushed from left to right. The
S:\Administration\Finance\Financial Reports\Finance\Audit\2012\1 - General\Updated Polices and Job Descriptions\Centerville - Snowplowing
Policy (2012).doc
58
discharge shall go onto the boulevard area of the street. When a plow goes on a bridge, the
driver shall slow down so snow does not go over the bridge, if possible. In times of
extreme snowfall, streets will not always immediately be able to be completely cleared of
snow.
4. Snow Hauling
The Public Works Director will determine when snow will be removed from the area by
truck. Such snow removal will occur in areas where there is no room on the boulevard for
snow storage and in areas where accumulated piles of snow create a hazardous condition.
Snow removal operations will not commence until other snowplowing operations have
been completed. Snow removal operations may also be delayed depending on weather
conditions, personnel, and budget availability. The snow will be removed and hauled to a
snow storage area. The snow storage area will be located so as to minimize environmental
problems.
5. Priorities and schedule for which streets will be plowed
The city has classified city streets based on the street function, traffic volume, and
importance to the welfare of the community. Those streets classified, as "Snow Plow
Collector Routes" will be plowed first. These are high volume routes, which connect major
sections of the city and provide access for emergency fire, police, and medical services.
Snow Plow Collector Routes will be monitored and may be replowed as necessary.
The second priority will be drives and parking areas for the Fire Station and those streets
providing access to schools and commercial businesses.
The third priority streets are low volume residential streets.
The fourth priority areas are alleys, cul-de-sacs and city parking lots.
6. Work schedule for snowplow operators
Snowplow operators will be expected to work eight-hour shifts. When conditions and
service requirements to the public warrant, the Public Works Director may start shifts at a
different time than normal and may conclude work after eight hours. In severe snow
emergencies, operators sometimes have to work in excess of eight-hour shifts. However,
because of budget and safety concerns, no operator shall work more than a twelve-hour
shift in any twenty-four hour period. Operators will take a fifteen -minute break every two
hours with a half-hour meal break after four hours. After a twelve-hour day, the operators
will be replaced if additional qualified personnel are available. All work schedules shall be
subject to the collective bargaining agreement then in effect.
7. Weather conditions
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Policy (2012).doc
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59
Snow and ice control operations will be conducted only when weather conditions do not
endanger the safety of city employees and equipment. Factors that may delay snow and ice
control operations include: severe cold, significant winds, and limited visibility.
8. Use of sand, salt, and other chemicals
The City has determined that sand as a means of controlling icy road conditions is
more expensive than use of salt (sodium chloride) alone and that except in
extremely cold conditions, use of salt alone is more effective in establishing safe
streets. Sand remaining on the road is very costly to pick up and dispose of and
while on the road may actually impede traction and increase stopping distances.
Sand can clog storm sewers, ditches and ponds. As such, salt is the preferred
material to control icing of roads, and sand will generally not be used. Streets
may be pretreated with salt -brine before a weather event.
The City recognizes that winter deicing materials, especially chlorides, can have a
detrimental affect on the environment due to the possibility of them remaining in
ponds and lakes increasing concentration over time. As such, the City determines
that the use of these materials should be managed carefully in order to use just
enough material to provide safe streets. It should not be expected that the city will
have bare pavements, but rather the goal will be to have bare pavements
approaching intersections and in school zones.
Material should be placed on the crown of road on residential streets, allowing
traffic to carry it to curbside. Ice control materials applied along major roads may
be placed for total lane width coverage.
Materials should not be applied during plowing operations until the final pass
except for intersections, stop signs, major roads, and school zones.
In residential areas, materials should be applied approximately one hundred (100)
feet before each intersection with a stop sign, depending upon the conditions present
at each particular location. Distances on major roads may double, depending on posted
speeds, number of lanes and other circumstances.
9. Sidewalks and Trails
Sidewalk and trail snow removal will be completed during non -overtime hours
whenever possible. The criteria for implementing sidewalk and trail snow removal
operations are as follows:
. Snow accumulation of three inches or more
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60
• Drifting of snow that causes problems for pedestrian travel
• Additional snowfall of three inches or more is not expected within 48 hours of
normal commencement
Level of Service
City owned sidewalks and trails shall be cleared of snow to a width of 60", one time
following a snow event of three inches or more. Traction control materials, such as sand,
salt and de-icing agents will not be applied to sidewalk or trail surfaces. It is expected that
City -owned sidewalks and trails may have few, if any, bare pavement spots. The snow
removed shall be discharged alongside sidewalks and trails in boulevard areas where
appropriate.
Sidewalks abutting private property are the primary responsibility of the abutting property
owner who shall keep them clear of snow and ice in accordance with City Code. City staff
may assist in clearing these sidewalks for heavy snow events, if staff time permits.
Adopted by the Council this day of , 20
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61
(N) Removal from Committee participation. Any member of the Committee may remove himself or hers,
from participation in the Committee by a letter of resignation being submitted to the City Administrat.
Any member of the Committee may be removed by Council.
(0)Attendance. Any member who fails to attend three consecutive or four meetings in one year will be
removed by the City Council.
(P) Compensation. All Committee Members shall serve without compensation unless a stipend has been set
by Council for meeting attendance and at the Council's pleasure.
(Q) Budget. On or before the end of July, the Committee shall submit to Council a budget request for
anticipated expenditures for the upcoming year.
(R) Expenditures.
(1) The Committee is not allowed to expend funds, order any items or contract with vendors for
services.
(2) All requests will be forwarded to the City Administrator for Council approval and subsequent
ordering by city staff. The Finance Director will submit to the Committee a report setting forth
in detail a complete report of all expenditures incurred during the year.
(S) Referral and reports. Any matter brought before the Committee for consideration will be acted on
promptly and forwarded to Council for consideration.
(T) Ethics Policy. Committee members shall be subject to the City of Centerville Ethics Policy.
(U)Incompatible offices. If a Committee Member receives a certificate of election to the City Council or
Mayor's office, the individual is considered to have resigned from the Committee.
(V)Amendment of rules. The city reserves the right to change the provisions of these bylaws from time to
time without notice.
Ord. #72, adopted 12/19/2002, Ord. 2d # 23, amended 12/10/2008
221Page
62
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Why Centennial Fire District needs an Aerial
1. Buildings over 2 stories
An aerial device is recommended when a number of buildings within the jurisdiction appear to be
beyond the reach of existing fire department ground ladders. This recommendation is not only based
on ISO recommendations but is a basic common-sense concept. If a significant number of your
buildings are beyond the reach of your ground ladders, you had better do something about it.
2. ISO
I found the citation under Section 540 of the Insurance Services Office (ISO) Fire Suppression Rating
Schedule. It specifically states, "[R]esponse areas with 5 buildings that are 3 stories or 35 feet or more
in height, or [have] 5 buildings that have a Needed Fire Flow greater than 3,500 gpm, or any
combination of these criteria, should have a ladder company."
3. The price of this truck is $150k vs a new aerial at $1m
a. Its listed for $175k
b. 1 year warranty no maintenance
c. 20% down, 3 years 0% interest
4. Fire Sprinklers are located, high on a ceiling to spray down on a fire cooling the heated
air, in a defensive fire you want to spray down on the fire since it will vent through the
roof. Defensive firefighting requires a ladder since interior attack on the fire can not be
accomplished due to roof collapse. Using a master stream from an aerial puts >1000
gpm of water on the fire, this equals 4 handlines.
65
5. Both stations will have 2 pumpers. Benefits of a quint (multi-purpose) limited staffing
6. NFPA recommends
Medium -hazard occupancies (apartments, offices, mercantile and industrial occupancies not normally
requiring extensive rescue or firefighting capabilities): at least three pumpers, one ladder truck, and
other specialized apparatus as may be identified or available.
Low -hazard occupancies (one-, two-, or three-family dwellings and scattered businesses and industrial
occupancies): at least two pumpers, one ladder truck, and other specialized apparatus as may be
identified or available_
7. Easier to remove victims, elderly, kids from upper level structures
8. Roof rescue or commercial/Industrial accidents
9. Safer roof ventilation
10. Tools in the tool box
RTII
Why Centennial Fire District needs an Aerial
Opportunity presents itself - The price of this truck is $150k vs a new aerial at $800k
a. Fire Safety has the truck listed for $175k on their web site. When looking at comparable trucks
on the internet they are going for $200k -$300k.
b. 1 year warranty no maintenance
c. 20% down($30,000), 3 years 0% interest ($40,000/yr., $3,333/month)
d. The mechanic from Minot ND said the truck was well maintained and should have no issues,
would recommend it.
a. Rochester Fire went and looked at the truck and said it appeared to be in good condition, did
not see any issues.
2. Buildings over 2 stories (from the article "When Should you Purchase an Aerial Ladder')
An aerial device is recommended when a number of buildings within the jurisdiction appear to be
beyond the reach of existing fire department ground ladders. This recommendation is not only based
on ISO recommendations but is a basic common-sense concept. If a significant number of your
buildings are beyond the reach of your ground ladders, you had better do something about it.
3. ISO
a. NUMBER OF NEEDED LADDER COMPANIES (NL):
Individual ladder/service response areas with at least 5 buildings of 3 stories or 32 feet or more in
height (ground to eaves) or with at least 5 buildings that have a Needed Fire Flow greater than
3,500 gpm or with at least 5 buildings meeting any combination of those criteria must have a
ladder company.
When no individual response area needs a ladder company, the fire protection area needs at least
1 ladder company if buildings in the fire protection area meet the criteria above.
b. Our last evaluation was done in 2005, we had 51.88 points, rating of 5/9. Circle Pines had 17
buildings at least 3 stories and 1 at 4 stories. Centerville had 1 building at 3 stories. Based on
this Circle Pines should have a ladder.
PPC Points
1 90.00 or more
2 80.00 to 89.99
3 70.00 to 79.99
4 60.00 to 69.99
5 50.00 to 59.99
6 40.00 to 49.99
7 30.00 to 39.99
8 20.00 to 29.99
9 10.00 to 19.99
10 0.00 to 9.99
According to ISO we should have at least 3 engines based on the fire flow calculations, which
we now meet this criteria.
There has been significant changes to the ISO rating schedule since our last evaluation. We will
be scheduling an evaluation for this spring/summer.
e. Insurance Federation of MN — I spoke to the VP of Public Affairs which I have known for years. He said
credit scores for homeowners is a big factor in determining insurance rates. On Homeowners, going
from ISO 5 to a lower rating gets 4% reduction, going up in ratings was only impacted when above an
8. He was still waiting to hear back on commercial properties.
f. LMC — (This is probably the most significant information)
67
L We were able to estimate the effect the change(s) in ISO class would have on the LMCIT
property premiums for the Centennial Fire District, the City of Centerville, and the City of Circle
Pines. For all three, changing from class 5 to class 4 results in an estimated 11% premium
decrease. And for all three, changing from class 5 to class 6 results in an estimated 12%
increase. In dollar terms:
ii.
iii. I recalled this article from a few years ago, when the City of Carver had a fire protection class
change. The reported quoted a local agent who indicated:
iv. "Going from [Class] 6 to a 4 is not going to change anything [in insurance premiums]," said
Marvin Bjugan, a principal of Carver Insurance Group, an independent insurance agency at 212
Broadway in Carver. "The reality is anything 1-6 and often times 1-7 all get the same rate,"
Bjugan said during an interview."
v. httr)://www.swnewsmedia.com/chaska herald/news/carver-s-fire-service-ratine-
improves/article 561eda0e-176a-501f-a171-Ofc42f72d5f7.html
4. Fire Sprinklers are located, high on a ceiling to spray down on a fire cooling the heated air, in a
defensive fire you want to spray down on the fire since it will vent through the roof. Defensive
firefighting requires an aerial ladder since interior attack on the fire cannot be accomplished due to
roof collapse. Using a master stream from an aerial puts >1000 gpm of water on the fire, this equals 4
handlines.
estimated
estimated
Member
property premium
premium at
premium at
(protection class 5)
protection class 4
protection class 6
Centennial Fire District
$344
$308
$384
City of Centerville
$16,541
$14,790
$18,487
City of Circle Pines
$18,201
$16,274
$20,342
iii. I recalled this article from a few years ago, when the City of Carver had a fire protection class
change. The reported quoted a local agent who indicated:
iv. "Going from [Class] 6 to a 4 is not going to change anything [in insurance premiums]," said
Marvin Bjugan, a principal of Carver Insurance Group, an independent insurance agency at 212
Broadway in Carver. "The reality is anything 1-6 and often times 1-7 all get the same rate,"
Bjugan said during an interview."
v. httr)://www.swnewsmedia.com/chaska herald/news/carver-s-fire-service-ratine-
improves/article 561eda0e-176a-501f-a171-Ofc42f72d5f7.html
4. Fire Sprinklers are located, high on a ceiling to spray down on a fire cooling the heated air, in a
defensive fire you want to spray down on the fire since it will vent through the roof. Defensive
firefighting requires an aerial ladder since interior attack on the fire cannot be accomplished due to
roof collapse. Using a master stream from an aerial puts >1000 gpm of water on the fire, this equals 4
handlines.
5. Both stations would have 2 pumpers. Benefits of a quint (multi-purpose) limited staffing
6. NFPA recommends
Medium -hazard occupancies (apartments, offices, mercantile and industrial occupancies not normally
requiring extensive rescue or firefighting capabilities): at least three pumpers, one ladder truck, and
other specialized apparatus as may be identified or available.
Low -hazard occupancies (one-, two-, or three-family dwellings and scattered businesses and industrial
occupancies): at least two pumpers, one ladder truck, and other specialized apparatus as may be
identified or available.
69
Starting 2017
The capital equipment plan is based on the following:
Fire Pumpers will be replaced after 20+ years.
Aerials or Quints will be replaced after 30 years
Rescue vehicles will be replaced after 15 years.
Staff Vehicles 10 years
Stations ?
CENTENNIAL FIRE DISTRICT
CAPITAL EQUIPMENT PLAN
Year
Estimate
Revenue
12/31/16 Balance
$
175
2017
3rd Pumper
$
300,000
$
-
Quint 2002 ALF
$
150,000
2018
open
$
50,000
$
50,000
2019
open
$
50,000
$
100,000
202b
open
$
75,000
$
175,000
2021
Chief Vehicle (replaces chief 2 2010 pickup)
$
40,000
$
85,000
$
220,000
Grass Rig (Pickup) replace 1994 GI I (WAIT)
Could wait until A Rescue is replaced in 2027
2022
Washing Extractor
$
10,000
$
75,000
$
285,000
2023
Open
$
75,000
$
360,000
2024
Pumper E31 (replaces 1996 Pumper)
300,000
$
75,000
$
135,000
2025
Chief Vehicle (replaces chiefs 2013 Explorer)
40,000
$
75,000
$
170,000
Air compressor
30,000
$
140,000
2026
Extrication equip
*Extrication equipment every 15 years
Rescue Replacement( replaces 2013 R11)
40,000
$
75,000
$
175.000
2027
50,000 $ 75,000 $
200,000
2028
Rescue Replacement( replaces 2013 R31)
50,000
$
75,000
$
225,000
2029
open
$
75,000
$
300,000
2030
open
$
75,000
$
375,000
k2031
Pumper Engine 11 (replaces 2001 pumper)
365,000
$
75,000
$
85,000
2032
SCBA's
160,0001
$
75,000
$
-
71
Mike Ericson
From:
Harlan Lundstrom <harlan.lundstrom@centennialfire.org>
Sent:
Friday, January 27, 2017 12:09 PM
To:
Patrick Antonen; Mike Ericson
Subject:
ISO
Administrators;
This is what I have found so far on ISO. I think we have enough information to move forward with a plan.
Insurance Federation of MN — I spoke to the VP of Public Affairs which I have known for years. He said credit scores for
home owners is a big factor in determining insurance rates. On Home owners, going from ISO 5 to a lower rating gets
4% reduction, going up in ratings was only impacted when above an 8. He was still waiting to hear back on commercial
properties.
Insurance Brokers — waiting to hear back.
LMC — (This is probably the most significant information)
We were able to estimate the effect the change(s) in ISO class would have on the LMCIT property premiums for the
Centennial Fire District, the City of Centerville, and the City of Circle Pines. For all three, changing from class 5 to class 4
results in an estimated 11% premium decrease. And for all three, changing from class 5 to class 6 results in an estimated
12% increase. In dollar terms:
I recalled this article from a few years ago, when the City of Carver had a fire protection class change. The reported
quoted a local agent who indicated:
"Going from [Class] 6 to a 4 is not going to change anything [in insurance premiums]," said Marvin Bjugan, a
principal of Carver Insurance Group, an independent insurance agency at 212 Broadway in Carver. "The reality is
anything 1-6 and often times 1-7 all get the same rate," Bjugan said during an interview."
http://www.swnewsmedia.com/chaska herald/news/carver-s-fire-service-rating-improves/article 561eda0e-176a-
501f-a 171-Ofc42f72d 5f7. htm I
I spoke with Progressive Insurance, they do not use ISO to determine rates.
Responses from Fire Chiefs I received;
• Unfortunately that is a fairly illusive thing. When I was presenting to the City Councils here, I used a 3-5%
number (per rating change) which was based off of prior research, however, that number is only for commerce
occupancies. Residential occupancies are only significantly affected if the rating goes from a 9 or 10 to a 4 or
don't have any exact numbers, only estimated. Unfortunately, ISO won't give an exact answer. Some home
72
premium
property p p
estimated
estimated
Member
(protection class 5)
premium at
premium at
protection class 4
protection class 6
Centennial Fire District
$344
$308
$384
City of Centerville
$16,541
$14,790
$18,487
City of Circle Pines
$18,201
$16,274
$20,342
I recalled this article from a few years ago, when the City of Carver had a fire protection class change. The reported
quoted a local agent who indicated:
"Going from [Class] 6 to a 4 is not going to change anything [in insurance premiums]," said Marvin Bjugan, a
principal of Carver Insurance Group, an independent insurance agency at 212 Broadway in Carver. "The reality is
anything 1-6 and often times 1-7 all get the same rate," Bjugan said during an interview."
http://www.swnewsmedia.com/chaska herald/news/carver-s-fire-service-rating-improves/article 561eda0e-176a-
501f-a 171-Ofc42f72d 5f7. htm I
I spoke with Progressive Insurance, they do not use ISO to determine rates.
Responses from Fire Chiefs I received;
• Unfortunately that is a fairly illusive thing. When I was presenting to the City Councils here, I used a 3-5%
number (per rating change) which was based off of prior research, however, that number is only for commerce
occupancies. Residential occupancies are only significantly affected if the rating goes from a 9 or 10 to a 4 or
don't have any exact numbers, only estimated. Unfortunately, ISO won't give an exact answer. Some home
72
owners insurance in Minnesota doesn't use ISO in its figures. ISO does say 90% of commercial occupancies do
however use ISO. Wish I had some better answers for you.
I have heard that when we from a 9 to a 7 most homeowners saved about $225.00 a year. Not sure about
business's.
Here is a link to good info about ISO and how much it is used-
http://www.fireserviceinfo.com/iso.html
Harlan Lundstrom I Fire Chief
Centennial Fire District
2 East Road I Circle Pines, MN 1 55014
763 780-8442 (mobile) 1 651-792-7901(office)
http://www.centennialfire.or
This email has been scanned by the Symantec Email Security.cloud service.
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73
1/17/2017 , WHEN SHOULD YOU PURCHASE AN AERIAL LADDER?- Fire Engineering
WHEN SHOULD YOU PURCHASE AN
AERIAL LADDER?
09/01/1995
WHEN SHOULD YOU PURCHASE AN AERIAL LADDER?
BY HARRY R. CARTER, Ph.D.
The question "Does my community need an aerial ladder?" is not an easy one to answer. While
researching this topic as a municipal fire officer and fire protection consultant, I discovered a
mechanism for arriving at a series of answers to this question but no all-encompassing rule that could
be offered for every situation.
For many years, it was thought that the answer to this question had a firm basis in fact. We were
governed by the old rule -of -thumb that said an aerial ladder was necessary when five or more
buildings of three stories or more in height or their equivalent were within a fire protection jurisdiction.
A recent phone call inquiring as to the exact citation of that recommendation touched off an extensive
search of my personal library. It had been quite a while since someone had asked me to cite the
source of that rule.
I found the citation under Section 540 of the Insurance Services Office (ISO) Fire Suppression Rating
Schedule. It specifically states, "[R]esponse areas with 5 buildings that are 3 stories or 35 feet or more
in height, or [have] 5 buildings that have a Needed Fire Flow greater than 3,500 gpm, or any
combination of these criteria, should have a ladder company."
Is this all one needs to know to justify the need for an aerial unit in a community? I then asked myself
What about the communities that want more than just code and rating schedule quotations? Are there
other criteria that could be used to back up the ISO recommendations?
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SEARCH FOR ADDITIONAL CRITERIA
My search for additional criteria began in the same location at which many of our current standards
and recommendations began their lives: the old American Insurance Association (AIA) Bulletins. AIA
Special Interest Bulletin #69, "Fire Department Apparatus, Ladder and Elevating Platforms," addressed
the issue of the appropriate ratio of aerial ladders to pumpers. This was a complementary reference to
those remarks in the rating schedule that spoke of the need for a basic structural fire response of two
pumper companies and a ladder or service company. I then selected data that could help broaden the
basic requirements.
Some interesting clues related to the thinking of the individuals who developed this document were
detected by reading between the lines. Relating to building conditions in the years following the Civil
War, the bulletin stated: "As the height of buildings increased, it became evident that ladders long
enough to reach the upper floors could not be handled by hand alone."
This seemingly urban problem from the 1870s and 1880s led to the development of an elevating ladder
attached to a horse-drawn turntable vehicle. Thus, the aerial ladder was born. Undoubtedly, the debate
over which fire departments should have one began at that point.
Since the ISO grading schedule speaks to how a unit becomes a rated aerial company, its existence is
therefore acknowledged. And its guidelines give us a starting point. Unfortunately, we are still left with
the question of how to further justify such an acquisition.
JUSTIFYING AN ACQUISITION
Whether to purchase an aerial ladder seems to be a local decision based on local building conditions.
However, we have seen that many communities that did not need an aerial ladder had one and other
communities that desperately needed one could not get one. What then to do?
These concerns led me to additional research and the development of the rules, given below, for
determining if the acquisition of an aerial ladder or elevating platform device is warranted.
An aerial device is recommended when a number of buildings within the jurisdiction appear to be
beyond the reach of existing fire department ground ladders. This recommendation is not only based
on ISO recommendations but is a basic common-sense concept. If a significant number of your
buildings are beyond the reach of your ground ladders, you had better do something about it.
The number of buildings beyond the reach of ground ladders in itself is not an absolute criterion; its
significance will vary from community to community. For example, consider two communities, each of
which has 15 buildings beyond the reach of a standard 35 -foot portable ladder. The first is a farming
community, and all 15 structures are barns or silos. The other community contains a series of
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apartment buildings, each more than 35 feet in height and housing approximately 40 residents. We can
make a distinction in this case and would give an aerial to the latter.
In determining the need for acquiring an aerial device, we are not going to ignore the
recommendations in the National Fire Protection Association's Fire Protection Handbook, 17th edition,
which recommends the following response patterns:
High -hazard occupancies (schools, hospitals, nursing homes, high-rise buildings): at least four
pumpers, two ladder trucks, and other specialized apparatus as may be identified or available for the
hazard.
Medium -hazard occupancies (apartments, offices, mercantile and industrial occupancies not normally
requiring extensive rescue or firefighting capabilities): at least three pumpers, one ladder truck, and
other specialized apparatus as may be identified or available.
Low -hazard occupancies (one-, two-, or three-family dwellings and scattered businesses and industrial
occupancies): at least two pumpers, one ladder truck, and other specialized apparatus as may be
identified or available.
Rural operations (scattered dwellings, small businesses, and farm buildings): at least one pumper with
a large water tank (500 gallons or more), one mobile water supply apparatus (1,000 -gallon or larger
tank), and other specialized apparatus as may be necessary to perform effective initial firefighting
operations.
These are excellent recommendations. However, as we have said, in many in -stances, the listing of a
requirement or recommendation does not satisfy the incessant questioning of a municipal government
official. That is the reason we are looking for actual physical criteria that can be used to justify
acquiring such an expensive piece of firefighting equipment.
RULES GOVERNING THE ACQUISITION OF AN AERIAL DEVICE
I. Consider acquiring an aerial device when the portable ground ladders in your community will not
reach the upper windows or roofs of buildings in your community. This is a simple but easily overlooked
way to justify your need.
2. If you need long ladders and do not have enough people to raise them, consider an aerial ladder or
elevating platform device.
Given that it takes four to six firefighters to raise and place a long ground ladder, ask the next question:
Do you have enough people to lay out the attack and supply hoselines and raise a long ground laddF
This fact is fairly easy to establish.
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A review of existing records can tell you how many people in your community respond during the
various time periods. In almost every one of my consulting assignments over the past 15 years, there
has been a diminished staffing level during the 0700-1700 hours time frame. This condition is
especially prevalent in small fire departments. If you do not have the people, you cannot raise the
ground ladders.
3. If the terrain and topography in a community rule out using ground ladders, you must consider aerial
devices. Topographical and landscaping oddities may prevent the firefighters from approaching from
the two-story side of two-story structures, such as townhouses, to raise ground ladders. In addition,
Queen Anne (Victorian) homes --although not common in every U.S. community --do not provide good
access for roof operations. In these situations, an aerial device would be needed to make the
necessary rescues or accomplish ventilation operations.
William E. Clark, in both editions of Firefighting Principles and Practices (Fire Engineering Books),
refers to such problems of access, terrain, and topography. If you cannot reach the roofs and upper
floor windows by means of a ground ladder, you must opt for the aerial.
OTHER OPTIONS
The citizens expect you to be able to reach them in times of emergency --regardless of structure height
or other access difficulties. If your community needs an aerial device but has an insufficient workload to
justify the expense of purchasing one or cannot afford to buy one, consider a mutual -aid or regional
purchase agreement (all parties in need of the aerial device share in the cost and one department
serves as the host agency). When contracting with another department, be sure to work out agreement
details before the need for the device arises and develop a written contract establishing procedures for
requesting and providing aid and the equipment/services (or money) that will be offered in return for
use of the aerial.
By sharing an aerial device with neighboring departments under an automatic -aid agreement, a fire
department can lower its ISO rating (and consequently insurance rates). Under the automatic -aid
agreement, a department arranges in advance to have another department's assets (equipment,
personnel, or both) automatically respond to a call in the contacting department's territory; no request
must be made at the time of the emergency (as must be done in a mutual -aid arrangement). Fire
departments can receive up to 90 percent of the full credit (points) they would have received under the
ISO Fire Suppression Rating Schedule if they owned the equipment. The number of credits that can be
earned depends on the alarm receipt/dispatch, fireground communications, and joint -training
arrangements between the aiding and aided departments. (See "Fire Suppression Rating Schedule,"by
Dale Perry, Fire Engineering, June 1995, page 10.)
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If you have developed a tight package of justifications, have sold the proposal to the powers that be (if
you are a municipal fire department), and have sold it to the citizens in your community and still have
not been able to gain approval for the funding of the level of fire protection you consider to be
adequate, keep the paperwork, for there is always next year. n
HARRY R. CARTER, Ph.D., is a battalion chief with the Newark (NJ) Fire Department, a past chief of
the Adelphia (NJ) Fire Department, and a fire protection consultant based in Adelphia.
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