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HomeMy WebLinkAbout2017-01-25 CC Minutes - ApprovedCITY OF CENTERVILLE CITY COUNCIL & WORK SESSION MEETING MINUTES January 25, 2017 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of January 25, 2017 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Parr Council Member Russ Koski Council Member Steve King Council Member D. Love A 1) 1) r ov e Council Member Matt Montain ABSENT: None. STAFF: City Engineer Mark Statz City Attorney Kurt Glaser City Administrator Mike Ericson Public Works Director/Bldg. Official Paul Palzer COUNCIL MEETING I. CALL TO ORDER Mayor called to order 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. PUBLIC INPUT/HEARING IV. APPOINTMENTS/PRESENTATION 1. Report on Attendance of Newly Elected Officials Administrator Ericson stated that Council Member Montain had attended the League of MN Cities Newly Elected Official conference and Council Member Koski was scheduled the following week with Mayor Paar to attend at the same time. Council Member Montain stated that the League did a good job with the two (2) day seminar. V. APPROVAL OF AGENDA Mayor Paar added Checks 430803-30812 to the Consent Agenda and he noted that the December meeting minutes were not available. Motion by Council Member Love, seconded by Council Member King, to approve the Agenda as presented. All in favor. Motion carried. City of Centerville Council Meeting Minutes January 25, 2017 VI. APPROVAL OF THE MINUTES 1. December 14, 2016 City Council Meeting Minutes (Unavailable for meeting) 2. January 11, 2017 City Council Meeting Minutes (Delivered via email prior to the meeting) Mayor Paar stated that staff was unable to complete the December 14, 2016 minutes in time for consideration. Council Member Love clarified language on page 4 regarding Res. #17-002 — 2017 Fee Schedule and he questioned whether fees had been modified, City Administrator Ericson stated no but the minutes reflect that modifications had been made for flat rate fees for permits (basement finishing, door/window replacements, pools, reroof/reside, and siding) as the State decreased their State Surcharge from $5 to $1 which was included in the fee for simplicity. Council Member Love requested that the minutes reflect that the Administrator stated no but modifications had been made. Motion by Council Member Love, seconded by Council Member Montain to approve the January 11, 2017 City Council Meeting Minutes with the above stated modification. All in favor. Motion carried. VIII. CONSENT AGENDA 1. City of Centerville January 12, 2017 through January 24, 2017 Claims (Check #30783- 30802) & (Check #30803-30812) 2. Centennial Fire District Claims through January 10, 2017 (Check #7732-7735) w/(Check #7732-7735 Payroll) 3. Centennial Lakes Police Claims through January 19, 2017 (Check #11258-11277) Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Motion by Council Member King, seconded by Council Member Koski to approve the Consent Agenda as Presented. All in favor. Motion carried. IX. OLD BUSINESS 1. None. X. NEW BUSINESS Res. #17-005 — Receiving Bids, Ordering Improvement, Declaring Costs to be Assessed, Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on 2017 Street Mill & Overlay Project Page 2 of 5 City of Centerville Council Meeting Minutes January 25, 2017 Engineer Statz introduced Jonathan Simons, P.E. to the Council stating that he will be assisting him with projects in the future. Engineer Statz reviewed the letter that was prepared for Council reflecting the receipt of seven (7) bids for the work. Engineer Statz stated that typically the City has waited to determine whether the project is financially feasible, and following public input for the assessment hearing. He stated that the public hearing is required for the 429 assessment process and felt that with the receipt of seven (7) bids they were competitive. Council Member Koski questioned funding for the trail portion of the project. Engineer Statz stated that the trail portion would not be assessed to benefiting property owners; only the roadways. He explained that by State Statute, the City is allowed to assess the benefiting property owner the value of the increase to the home due to the project. He also explained that residents as a whole would be paying 20-25% of the project and in years past $500-$550 which has been acceptable to residents. Council Member King stated that he did not remember discussing where the funding for the trails would come from. Mayor Paar stated that trails are included in the Road Fund and that is where the funds will be expended from. Council Member King requested that a separate dollar figure be provided for the roadway portion and trail portions of the project. Mr. Simons stated that it would be about $50,000 for the trails but actual numbers would be available at Council next meeting. Council Member Montain suggested that the City work in conjunction with abutting municipalities or entities when completing trail projects as some of the trails intertwine. Council Member Montain stated that it would be disheartening to overlay a trail that connects to another community who does not believe it is a priority to maintain trails or have funding to do so. Engineer Statz stated that the City could attempt to do so, however it was important that Council understood that other communities and entities have different regulations regarding expenditures of funds. Motion by Council Member Love, seconded by Council Member King to Adopt Res. #17-005 — Receivin2 Bids, Ordering Improvement, Declaring Costs to be Assessed, Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on 2017 Street Mill & Overlay Proiect as presented. All in favor. Motion carried. 2. State of the City Report — Mayor Jeff Paar Mayor Jeff Paar provided Council with a presentation of the current financial position of the City thanks to the City Financial Advisor, Northland Securities. He noted the important contributions of Centennial School District/Centerville Elementary, Centennial Fire District and Centennial Lakes Police Departments within the past year. He discussed the 2017 Mill and Overlay Project which includes several roads and trails. He stated that the majority of the funding 75-80% of that project would be made with Franchise Fees received from utility companies and the City's Road Fund. He also stated that the community is strong with events like Fete des Lacs thanks to the Centerville Lions and the Parks & Recreation Committee with their Music the Park Series', skate nights, 5K/8K Run/Walks, and other events. Mayor Paar reviewed available City owned properties that are currently being marketed for sale by broker Mr. Mike Brass, Colliers. He updated Council on new businesses coming to town like Ruffridge Johnson Equipment Company, Rumble Industries, LLC, Ready Landscaping, Inc. and a Lino Lakes company names Distribution Alternatives. He also stated that United Properties has an option to purchase all Rehbein property. He also stated that 866 homes are slated north of the City along CSAH54/201h Avenue North with construction in the Spring. He Page 3 of 5 City of Centerville Council Meeting Minutes January 25, 2017 noted that Xcel Energy would be completing replacement of street lighting bulbs to LED bulbs except within the downtown area due to the bulbs being of a different type. He reported that this would save the City approximately $500/year in lighting expenditures and that Xcel Energy was completing the replacement for free. Mayor Paar reported that half of the City's budget goes directly for public services (Fire and Police). He stated that the Fire District just purchased a new Engine for Station 43 which was delivered on Tuesday. He also stated that there would be a dedication ceremony for the new truck on February 6, 2017 at Station 3 commencing at 7:00 p.m. Mayor Paar stated that Chief Lundstrom is very progressive and considering alternative funding from EMT training to area communities. Mayor Paar reported that the Centennial Police Department completed 2016 with being $50,000 under budget, just finished union negotiations with the patrol officers and sergeants for their employment contracts and would be utilizing body cameras in 2017. Mayor Paar also stated that several current businesses have either expanded, completed improvement projects or moved to Centerville like CenterMart/Minnco, Laurie's School of Dance and Wholesome Health. Mayor Paar reported that the Staff has been working with the property owner of 7281 Main Street (Waterworks) to remove the building. Mayor Paar stated that with the hiring of Administrator Ericson and his economic background, improvements and relationships have been made to help market the City. He stated that the Council is eager to bring new ideas such as an Economic Development Authority for businesses, "Taste of Centerville" event, banners for the downtown lighting and continuing reports similar to this State of the City Report on an annual basis. Mayor Paar extended his appreciation to all Staff, Committee/Commissions and public service entities for providing their services assist Centerville in being the best it can be. X1. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1. Administrator Ericson Mayor Paar reported that he and Administrator Ericson recently attended a Legislative Breakfast regarding the Centennial School District and legislature in progress for funding. He stated that Senator Roger Chamberlain, State Representatives Nolan West and Linda Runbeck were also present. Mayor Paar explained that due to the Schools diminished commercial tax base, the amount of funding received is limited due to the current formula used to calculate the funding. He also stated that with the Senator and Representatives involved that he believed changes would be forthcoming. Mayor Paar reported that he has spoken with the Building Official and a mailing would be forwarded to residents along with their utility bills regarding sump pump discharge into a floor drain or laundry tub is a violation of City Code. Mayor Paar also gave credit to the Public Works Department for a recent watermain break that occurred on last weekend. Page 4 of 5 City of Centerville Council Meeting Minutes January 25, 2017 XII. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member King to Adiourn the Council Meeting of January 27, 2017 at 7:31 p.m. All in favor. Motion carried. Respectfully submitted by Teresa Bender, City Clerk WORK SESSION MEETING I. CALL TO ORDER Mayor called to order at 7:36 p.m. II. PLEDGE OF ALLEGIANCE III. ITEMS OF DISCUSSION 1. 2017 GOALS The Council, Committee/Commissions held a work session to conduct the 2017 City Council Goalsetting Session and the following items were discussed: Engineer Statz reviewed the City's Enterprise Funds (Sewer/Water/Storm Sewer Infrastructure) and Street Improvement Program. Park Dedication Fees review, who does business visits — P & Z & EDA, location of fishing pier — MNDNR Grant/Waterworks/Trailside/ St. Genevieve Church, EDC -EDA — change makeup?, Commission stipend increase from $20 budget, City Signs — We Recycle, City Entrance, Easements, Welcome Signs, Create Historical Society/Commission, review City logo, information on website — budget, roads, etc., outlots/easements/Mill Road — Centerville Road -33 City -owned properties, GIS map, playgrounds — sinking, falling apart — evaluation, asset management, employee training, community pride with neighbors, congrats. ISD 412 students, hire administrative intern, Night to Unite, CLPD/CFD and Taste of Centerville. The goals will be shared and vetted with the Committee/Commissions and brought back to Council for final approval. Mayor adjourned the work session at 10:00 p.m. Page 5 of 5