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HomeMy WebLinkAbout2017-03-22 CC & WS PacketteryAe CITY OF CENTERVILLE COUNCIL & WORK SESSION „�,_. MEETING Wednesday, March 22, 2017 6:30 p.m. or shortly thereafter Set Agenda COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATIONS 1. None. IV. APPROVAL OF AGENDA VI. APPROVAL OF MINUTES 1. March 8, 2017 City Council Meeting Minutes (Pages 1-10) VII. CONSENT AGENDA 1. City of Centerville March 9, 2017 through March 22, 2017 Claims (Check #30899- 30910) (Page 11) 2. Centennial Lakes Police Claims through March 16, 2017 (Check #11340-11354 & (Check #11355--11373) (Pages 12-14) 3. Centennial Fire District Claims through March 10, 2017 (Check #7791-7799) w/Payroll Check #7787-7790 (Page 15) VIII. OLD BUSINESS 1. Ruffridge Johnson, Jon Pederson Agreement (City Agreement) (Pages 16-30) IX. NEW BUSINESS 1. Minnesota Historical Society Grant Agreement - Dupre Antique/Artifacts (Pages 31-49) 2. City Code 111, Liquor Regulations a. Kelly's Korner Request for Amendment X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS 1. Administrator Ericson ADJOURNMENT WORK SESSION MEETING I. CALL TO ORDER 1. Roll Call II. DISCUSSION ITEMS 1. Economic Development Authority 2. City Survey - Residents 3. Water Connection Deadline Date (December 31, 2017) 4. City Code, 150.30, Sump Pump Required Ill. ADJOURNMENT *REMINDERS** Planning & Zoning Commission Meeting — April 4, 2017, 6:30 p.m. (Council Chambers) (CUP Luther Towing) Parks & Recreation Committee Meeting — April 5, 2017, 6:30 p.m. (Council Chambers) City Council Meeting — April 12, 2017, 6:30 p.m. (Council Chambers) City Council Meeting — May 10, 2017, 6:30 p.m. (Council Chambers) Garage Sale Days — June 9 & 10, 2017 Clean Up Day — June 17, 2017 from 8:00 a.m. — 12:00 (noon) Fete des Lacs — July 21, 22 & 23, 2017 Parade — July 22, 2017 5KISK1ValkRun — July 22, 2017 Paddle de Fete — July 23, 2017 (Paddle Board, Canoe & Kayak Race) — No One Left Hungry Foundation Music in the Park — June 13, June 20, June 27, July 11, July 18 & July 25, 2017 (Bands TBD) Night to Unite — August 1, 2017 Movie in the Park — September 16, 2017 — Laurie LaMotte Memorial Park (Movie TBD) CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES March S, 2017 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of March 8, 2017 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Parr Council Member Steve King Council Member D. Love Council Member Matt Montain ABSENT: Council Member Russ Koski STAFF: City Engineer Mark Statz City Attorney Kurt Glaser City Administrator Mike Ericson COUNCIL MEETING I. CALL TO ORDER Mayor Paar called to order 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. PUBLIC INFORMATION MEETING NOtApplay.d 1. Storm Water Pollution Protection Plan/ Municipal Separate Storm Sewer System (SWPPP/MS4) Engineer Statz stated that the city is required to hold an annual public meeting to offer residents the opportunity to comment on the City's Storm Water Pollution Prevention Plan/Municipal Separate Storm Sewer System (MS4) Plans. He stated that there are six (6) components to the program including: Public Education and Outreach; Public Participation/Involvement; Illicit Discharge Detection & Elimination and Construction Site Stormwater Runoff. Engineer Statz stated that the City provides the public with information on its web site and at City Hall regarding procedures and best practices for ponding, wetlands, etc. He also stated that instituting the City's policy regarding the use of salt, sand, and salt brine during the winter months minimizes the impact on the environment. Engineer Statz also stated that Rice Creek Watershed District works closely with the City on educational opportunities, construction sites, raingardens and ponds. He reported that the City recently switched from annual street sweeping to biannual street sweeping which result in cleaner runoff. City of Centerville Council Meeting Minutes March 8, 2017 Discussion ensued regarding lake water quality, responsibility for monitoring, DNR and PCA responsibilities for lake monitoring and the Pollution Control Agency's responsibility for the City's MS4. Administrator Ericson stated that Mr. Matt Kosin, Rice Creek Watershed District, monitors the lake water quality. He previously addressed the Council about the recent draw down of Lake Peltier. Council Member King felt that the City should have a starting point with the quality of water in the lakes and ponds to determine whether the City's efforts are working. Engineer Statz stated that the Total Maximum Daily Load (TMDL) established in 2000 would determine a starting point. Engineer Statz stated that the best practices is a guide that the City is following. Administrator Ericson stated that he would provide an opportunity for Mr. Kosin to attend another Council meeting and determine whether the city's measures have been addressed and are within the City's controls. Mayor Paar opened the public hearing at 6:48 p.m. No audience members were present to address this item. Council Member Love, seconded by Council Member King to Close the Public Hearing at 6:49 p.m. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATION 1. None. V. APPROVAL OF AGENDA Mayor Paar added Check #30887-30898 (Page 20a), Item #1, under the Consent Agenda and Temp. On -Sale Liquor License, (Pages 37a -37d), to Item #5. He also added (Pages 38a -38e) under Old Business Item #1, moved New Business, Item #4 to Old Business, Item #3 (Pages 74a -74n) and switched Item #3 to Item #1. He added Item #6, 2017 Route & Seal Bids — ($5,200-$16,490) (Pages 91-94) and Item #7, Anoka County League of Government Officials Meeting, March 29, 2017 (Pages 94a -94b) under New Business and Item a., 407'h Civil Affairs Army Reserve Battalion Meeting (Pages 95-100) under Administrator Ericson. Motion by Council Member Love, seconded by Council Member Montain to approve the Agenda with the Above Noted Additions. All in favor. Motion carried. VI. APPROVAL OF THE MINUTES 1. February 22, 2017 City Council Meeting Minutes Mayor Paar provided Council with an opportunity to make modifications. Mayor Paar questioned whether Council desired to contain language on page 15 regarding having Page 2 of 10 2 City of Centerville Council Meeting Minutes March 8, 2017 Staff on site ensuring proper height of manholes and gate valves during the 2017 Mill & Overlay Project. Council concurred. Motion by Council Member Montain, seconded by Council Member Kin% to approve the February 22, 2017 City Council Meeting Minutes with amended notation. Motion carried. VIII. CONSENT AGENDA 1. City of Centerville February 23, 2017 through March 8, 2017 Claims (Check #30861-30886) & (Check #30887-30898) 2. Centennial Lakes Police Claims through February 23, 2017 (Check #11327- 11339) 3. Centennial Fire District Claims through February 27, 2017 (Check #7773- 7786) 4. P & R Recommendation for Approval of Special Event Permit — Paddle Board/Canoe/Kayak Race — No One Left Hungry (July 23, 2017) (Paddle de Fete) 5. Centerville Lions Request for Temp. Charitable Gambling — Raffle & Temp. On -Sale Liquor License (April 29, 2017, St. Gen's Community Center Cadillac Dinner) Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Motion by Council Member Love, seconded by Council Member King to approve the Consent Agenda as Presented. All in favor. Motion carried. IX. OLD BUSINESS 1. Ruffridge Johnson Equipment Company Administrator Ericson stated that he received a telephone call from the owner, Mr. Jon Pederson requesting an appointment with Staff. Administrator Ericson reported on the meeting stating that Ruffridge Johnson Equipment Company is requesting an extension for their Due Diligence Period to allow for additional items to be clarified by the City, their contractor for the site and Rice Creek Watershed District (RCWD). Administrator Ericson reported that staff has been working diligently to provide Mr. Pederson with the information that he is requesting. Engineer Statz stated that several forms needed to be updated with RCWD due to the period of time that has transpired since the property was certified by DEED for their Shovel Ready program. The term "Shovel Ready" versus site ready with Ruffridge Johnson Equipment Company noting the City is entirely responsible for the parcel being ready and buildable for any construction type. Page 3 of 10 3 City of Centerville Council Meeting Minutes March 8, 2017 Engineer Statz explained that the initial documentation that was submitted to RCWD in 2006 is now outdated and RCWD's procedures have been modified. He clarified that the Programmatic Stormwater Management Facility Maintenance Agreement is for all facilities within Centerville and the Maintenance Agreement Stormwater Management Facilities agreement is for the five (5) acre parcel only. Discussion ensued regarding whether the Council chose to approve the agreement for the entire City, would it slow the process for Ruffridge Johnson. Engineer Statz replied no. Administrator Ericson stated that he felt the City could work with Ruffridge Johnson regarding all of their requests: Soils, their request for possible soil corrections, 30 extension for the Due Diligence period, and guaranteeing the "Shovel Ready" certification. City Attorney Glaser stated that DEED coined the term "Shovel Ready" and certified the sites. City Attorney Glaser explained that it appears that Ruffridge Johnson Equipment Company and the City/DEED have different interpretations of the term "Shovel Ready". Attorney Glaser was very confident that the City met all requirements of DEED and the certification process. Engineer Statz felt that Ruffridge Johnson's letter contained very strong language regarding the City paying for the site to be construction ready for their building which is impossible when marketing for any buyer with construction plans differing. Engineer Statz stated that originally the site contained three (3) parcels with building pads, soil corrections, DEED certification, etc. The property was platted/recorded with two (2) lots and one (1) outlot, a five (5) acre parcel and a two (2) acre parcel with Ruff idge Johnson desiring to purchase the five (5) acre parcel. He explained that soil corrections were made to the sites, soil borings were taken and the sites were certified. Engineer Statz stated that these sites are not "foundation/cement ready" and do require construction specific modifications. Mr. John Chirhart, Gaughan Companies, the City's broker stated that DEED's "Shovel Ready" programs were to stimulate growth and assist businesses purchasing property, but did not remove all responsibilities of the buyer for site preparation and the City has not been malus or misrepresentative with these parcels. Lengthy discussion ensued regarding the term "Shovel Ready" and cost of site preparation for Ruffridge Johnson's proposed building. Administrator Ericson will schedule another meeting with staff and Arnt Construction regarding soils on the site, DEED's interpretation of "Shovel Ready" and the request for the extension. Attorney Glaser stated that Council had concern regarding the extension and Council timing and he stated that the Council does have authority to discuss real estate transactions in closed session. Mr. John Chirhart stated that he would forward his recommendations to Attorney Glaser. Motion by Council Member Love, seconded by Council Member Montain to Approve Ruffridge Johnson's Request for a 30 Day Extension. Page 4of10 4 City of Centerville Council Meeting Minutes March 8, 2017 Discussion ensued regarding the fact that the month of March contained 31 days and its impact on the extension. Attorney Glaser stated that the amendment stated the date May 1, 2017. Mr. Chirhart stated that providing the extension would allow ample time for resolution of unknown potential expense/burden. Council Member Love withdrew his motion. Motion by Council Member Love, seconded by Council Member Montain to Approve the First Amendment to Purchase Agreement as Presented. All in favor. Motion carried. 2. Stormwater Fees Engineer Statz stated that Staff has reviewed budgetary information and prepared an analysis of the Enterprise Fund. He noted that approximately $100,000 had been expended from these funds annually over a four (4) year period either for the downtown project, LaMotte Park irrigation, transfers and maintenance. He stated that the 2017 budget included $25,000 for pond dredging and $33,000 in depreciation with no funds being budgeted for capital projects. He reported that his analysis of the depreciation schedule considered ponds as a depreciable asset, thus combining two (2) line items (pond dredging and depreciation. He stated that the total or annualized depreciation or replacement cost of all storm water infrastructure would be $148,000 compared to the current budgeted amount of $58,000 for similar items. He reported that if the city were to fully fund depreciation, based on his estimates, the necessary resulting budget would be $196,000 (a $90,000 or 85% increase) which would be impractical in a one year period or even over several years. He recommended increasing the rate incrementally, while reviewing the City's policy on funding depreciation. He stated that Ms. Paulseth has reviewed the information and recommended a $5/year per residence increase and was aware that other cities were also experiencing difficulties with their funding. Engineer Statz stated that Public Works Director Palzer's findings show that ponds are not filling up as quickly as proposed and we are experiencing a lengthier life span closer to 95 years rather than 75 years. Council Member Montain questioned the appropriateness of utilizing numbers correlated to ponding without actuals and without private ponding considerations. Council Member Montain felt uncomfortable with this action but understood that for budgeting purposes, estimates would need to be considered and suggested that several months into the year is not when rate pricing should be discussed rather at budgeting for the upcoming year along with the betterment of the entire community. Discussion ensued regarding cost of dredging all ponds, pond totals (public/private), storm water regulations, expenditures, salaries, raingarden maintenance, bonding versus paying cash for repairs/reconstruction, good financial planning, dedicated/Enterprise Funds, being proactive versus reactive and including this fee during budget discussions. No action was taken on this item. Page 5of10 k, City of Centerville Council Meeting Minutes March 8, 2017 3. 2017 City Council Focus Goals Administrator Ericson stated that this item was tabled from the previous meeting to allow input from Council Member Love. He stated that he believe that all items discussed at Council, Planning & Zoning and Parks & Recreation have been included. Motion by Council Member Love, seconded by Council Member King to Approve the 2017 City Council Focus Goals as Presented. All in favor. Motion carried. X. NEW BUSINESS 1. Discussion on Social Media Policy/Records Retention Administrator Ericson stated that he was respectful of both the previous Mayor and the current Mayor relating to additional avenues for marketing of the community and communicating with residents. Mayor Paar stated that he requested that the City have a Facebook account and update the City's Twitter account more often. Administrator Ericson informed Council of the inclusion of the League's Model Social Media Policy and the City's current policy. Lengthy discussion took place regarding the Mayor's following of other communities' Mayor's Facebook pages and Twitter postings, posting of information that he deems appropriate (Fete des Lacs, Shake Your Shamrock, etc.), his personal responsibility for his postings, the City's requirement for records retention of public information, ability to utilize common sense and the need for such a policy, ability to not allow feedback/comments to be posted, Reader Board Policy, primary responsibility for updating and the City Attorney's recommendation for a policy and records retention requirements. Council concurred that this item should be discussed at an upcoming Work Session as additional information regarding records retention requirements, policy adoption and etc. would be needed. 2. Res. #17-008 — Approving State of MN Joint Powers Agreement w/The City of Centerville on Behalf of its City Attorney & Police Department City Attorney Glaser stated that last year the City approved a similar resolution for these same types of services which was due to the hiring of a new staff member and this is just a routine renewal. He stated that the agreements allow him access to confidential information through the BCA, FBI and MN Criminal Justice Data Communications Network. He reported that this agreement authorizes the State of Minnesota Joint Powers Agreement Authorized Agency and Court Data Services Subscriber Amendment to CJDN Subscriber Agreement documents. Page 6of10 6 City of Centerville Council Meeting Minutes March 8, 2017 City Attorney Glaser stated that the fee for the services have been waived except for the BCA which is $325/year and he splits the fee three (3) ways due to the fact that he provides prosecution services for three (3) cities. Motion by Council Member Love, seconded by Council Member Montain to Adopt Res. #17-008 — Approving State of Minnesota Joint Powers Agreements with the City of Centerville on Behalf of its City Attorney and Police Department as Presented Along With the State of MN Joint Powers Agreement Authorized Agency and Court Data Services Subscriber Agreement as Part of Res. #17-008 as Presented. All in favor. Motion carried. 4. Discussion on Finance Director Position — Proposal from ABDO, Eick & Meyers Administrator Ericson stated that approximately four (4) years ago the City restructured its staffing requirements and shortly thereafter, the current full-time Finance Director accepted another position. Staff determined that a part-time position was needed rather than a full-time position. Former Finance Director Paulseth was interested in filling the position and has been completing those duties. Ms. Paulseth has since changed positions, completed her Master's Degree and felt that she could no longer provide the services to the City. Administrator Ericson stated that he requested a quote from the City's auditing firm, ABDO, Eick & Meyers which is contained in Council's packet. He reported that upon receipt of the proposal, Ms. Paulseth reexamined her previous decision to leave the City and proposed a different offer to the City that she felt was equitable to both. Ms. Paulseth offered to remain with the City, and requested a $20/hour rate increase. Administrator Ericson stated that her pay would increase about $3,000/year compared to ABDO, Eick & Meyers proposal of a total of $22,000/year. Discussion ensued regarding Ms. Paulseth's offering versus ABDO, Eick & Meyers and whether it was apples to apples as to proposed services, being familiar with Ms. Paulseth's work, Ms. Paulseth's work ethic, continued support for the community that she lives in and the effects on the City's budget. Administrator Ericson stated that it is very difficult to find qualified Finance Directors as the City of Lexington had to make the position full-time in order to attract candidates. Council desired for Administrator Ericson to consider alternative avenues for these services if needed in the future. Motion by Council Member Love, seconded by Council Member King to Increase the Contractual Rate of Pay for the Finance Director Position from $55/hour to $75/hour ($20/hour Increase) Effective Immediately. All in favor. Motion carried. 5. 2017 Route & Seal Bids — ($5,200-$16,490) Administrator Ericson stated that Lead Project Coordinator, Mr. Greg Burmeister solicited bids for the annual Route and Seal Bids (aka crack filling). He received three Page 7of10 7 City of Centerville Council Meeting Minutes March 8, 2017 (3) bids of which SealTech, Inc. was lowest bidder at $5,200. Administrator Ericson stated that Mr. Burmeister is recommending that the Council consider a not to exceed amount of $8,000 should more areas of repair be needed. Motion by Council Member Montain, seconded by Council Member King to Award the 2017 Route & Seal Bid to Sealtech at .65/foot and Not to Exceed $8,000 as Presented. All in favor. Motion carried. 6. Anoka County League of Local Government Officials Meeting, March 29, 2017 Administrator Ericson stated that Anoka County has scheduled the annual League of Local Government Officials meeting for elected and appointed officials. He stated that this meeting is an excellent opportunity for individuals to meet with their peers to discuss issues. He requested Council to please notify him as soon as possible and Staff would prepare the necessary registrations and required public notification. X1. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1. Administrator Ericson a. 407th Civil Affairs Battalion Meeting Administrator Ericson stated that he met with four (4) of the 407th Civil Affairs Battalion on Saturday, March 4, upon their request, to obtain information about operations within local governments addressing civil and humanitarian capabilities of municipalities. He reported that the 407th also met with the City of Circle Pines and Police Chief Coan. He stated that they discussed such items as how the City operates, disaster preparedness, largest employers, how the City sets it goals, organization, mapping of the City and what makes Centerville unique. Administrator Ericson also stated that the United States Army's intent is to obtain information that they can utilize when deployed and working within other Countries. Council Member Montain stated with the recent submission of a Special Event application, consideration should be given to condensing the application in an attempt to make it more user-friendly and less cumbersome. He reported that the Parks & Recreation Committee discussed projects for 2017, park dedication fees, grants, shoreland improvements to Hidden Spring Park, Skate Night review and the effects of weather on the event and other offerings to attract families when ice in not available. Mayor Paar apologized for a comment that he made regarding the reporter's early departure from the previous Council meeting and he apologized for what could have been interpreted differently than intended. Page 8of10 8 City of Centerville Council Meeting Minutes March 8, 2017 Mayor Paar reminded the audience and viewers that the Shake Your Shamrock event was scheduled for March 11, 2017 and was organized by Midwest Events with Kelly's Korner being a sponsor. He reported that he and Administrator Ericson attended a meeting with the Quad Area Chamber of Commerce recently where member cities where reviewing activities within their communities for the previous year. He stated that the City of Lino Lakes reported that they are attempting to redevelop the 49 Club site on the corner of Hodgson Road and County Road J similar to the City of Centerville's Downtown Redevelopment Project, $50 million dollars in new valuations in development with 100 building permits being issued and that the City is looking at becoming a Ward system for Council Members. He reported that the City of Lexington is looking to redevelop the Lovell Building however there are some water concerns that need to be addressed. He also reported that Anoka County Highway Department is reviewing the possibility of constructing frontage road near Lake Drive in Lexington. Mayor Paar reported that he has had discussions with a Re/Max representative to possibly include their signature hot air balloon in the Fete des Lacs Festival along with discussions with the lead band member of the group Trout to possibly schedule music for Saturday evening of Fete des Lacs outdoors at Kelly's Korner. Mayor Paar also reported on a recent meeting that had taken place involving City Staff, a representative of St. Genevieve's Church, a real estate broker and a downtown property owner regarding property within the downtown area and scheduling of a work session in the near future to discuss this item more in depth would occur. Mayor Paar stated that he had obtained a 44 page Newsletter/Parks & Recreation Guide from the City of Lino Lakes. He stated that it is mailed to residents three (3) times per year and is extremely informative. He requested that Administrator Ericson research the cost of providing something similar to residents of Centerville. Mayor Paar read a letter from Centennial Lakes Police Chief Coan commending the local Administrators who negotiationed the recent labor agreements for sergeants and officers. Mayor Paar stated that he is impressed with positive feedback regarding this issue from the Centennial Lakes Police staff and that the Department is please and morale is high. Mayor Paar thanked the residents, on behalf of the Council, for assisting in making Centerville a GREAT place to live and work and supporting local businesses. X11. ADJOURNMENT Page 9 of 10 9 City of Centerville Council Meeting Minutes March 8, 2017 Motion by Council Member Montain, seconded by Council Member King to Adiourn the Council Meeting of March 8, 2017 at 9:24 p.m. All in favor. Motion carried. Respectfully submitted by Teresa Bender, City Clerk Page 10 of 10 10 CITY OF CENTERVILLE Check Detail - March 22, 2016 03/16/17 9:45 AM Page 1 Check Date Check # Vender Name Comments _ Amount 3/14/2017 001012E PSN ACH CHARGES/FEE- MISC. Check Nbr 001012 PSN $83.71 3/14/2017 001013E PSN ACH CHARGES/FEE - UTILITIES $107.21 3/14/2017 001013E PSN ACH CHARGES/FEE - UTILITIES $107.22 Check Nbr 001013 PSN $214.43 3/14/2017 001014E PSN ACH CHARGES/FEE - PERMITS/FEES Check Nbr 001014 PSN $8.00 3/22/2017 030899 COMPASS MINERALS AMERICA BULK COARSE - SALT Check Nbr 030899 COMPASS MINERALS AMERICA $3.569.44 3/22/2017 030900 GLORIA YER JONES REFUND OVER PD FINAL UT BILL - 7305 DEER PASS Check Nbr 030900 GLORIA YER JONES $29.30 3/22/2017 030901 HEALTH PARTNERS APRIL 2017 HEALTH INS $4,028.71 3/22/2017 030901 HEALTH PARTNERS APRIL 2017 COBRA - D LARSON7$ 68.99 Check Nbr 030901 HEALTH PARTNERS $4.797.70 3/22/2017 030902 IMAGE PRINTING & GRAPHICS BILLING SHEETS & ENVELOPS WITH BULK STAMP $363.26 3/22/2017 030902 IMAGE PRINTING & GRAPHICS BILLING SHEETS & ENVELOPS WITH BULK STAMP $363.26 3/22/2017 030902 IMAGE PRINTING & GRAPHICS BILLING SHEETS & ENVELOPS WITH BULK STAMP $363.26 Check Nbr 030902 IMAGE PRINTING & GRAPHICS $1.089.78 3/22/2017 Check Nbr 030903 JENNIFER 030903 LEZALLA JENNIFER LEZALLA & JESSA ANDER & JESSA ANDER REFUND OVER PYMT ON UTILITY BILL - 1965 CENTER STREET $475.48 3/22/2017 030904 MARCO, INC. KONICA MINOLTA AGREEMENT - COPIER AGREEMENT Check Nbr 030-%4 MARCO. INC. $382.75 3/22/2017 030905 MINNESOTA POLLUTION CONTROL P. PALZER RENEWAL FEES - COLLECTION SYSTEM OPERATOR "ir 030905 MINNESOTA POLLUTION CONTROL $23.00 3/22/2017 030906 PALZER, PAUL MILEAGE REIMBURSEMENT - ST. CLOUD SEMINAR - RURAL Chea. (4br 030906 PALZER. PAUL $244.62 3/22/2017 030907 SAM 5 CLUB D. SCHMITZ MEMBERSHIP RENEWAL - SAM'S CLUB $45.00 3/22/2017 030907 SAM S CLUB P. PALZER & T. PETERSON MEMBERSHIP RENEWAL FOR SAM'S $90.00 Check Nbr 030907 SAM S CLUB $135.00 3/22/2017 030908 SMITH & GLASER, LLC DEFOE DEVELOPMENT - 4TH QTR 2016 $228.00 3/22/2017 030908 SMITH & GLASER, LLC ISD - 4TH QTR 2016 $133.00 3/22/2017 030908 SMITH & GLASER, LLC FRUTH LAND USE APPLICATION - 4TH QTR 2016 $152.00 3/22/2017 030908 SMITH & GLASER, LLC GENERAL CIVIL LEGAL SERVICES - 4TH QTR 2016 $5,282.00 3/22/2017 030908 SMITH & GLASER, LLC RUFFRIDGE JOHNSON - 4TH QTR 2016 $85.50 3/22/2017 030908 SMITH & GLASER, LLC GENERAL - RUFFRIDGE JOHNSON - 4TH QTR $408.50 3/22/2017 030908 SMITH & GLASER, LLC MAGDIK DEVELOPMENT - 4TH QTR 2016 $722.00 3/22/2017 030908 SMITH & GLASER, LLC REHBEIN DEVELOPMENT - 4TH QTR 2016 $1,102.00 3/22/2017 030908 SMITH & GLASER, LLC PROSECUTION - 4TH QTR 2016 $10,496.00 3/22/2017 030908 SMITH & GLASER, LLC KELLY MATTER - 4TH QTR 2016 $3,326.85 3/22/2017 030908 SMITH & GLASER, LLC MUELLNER ASPHALT LAND USE APPL - 4TH QTR 2016 $427.50 Check Nbr 030908 SMITH & GLASER, LLC $22.363.35 3/22/2017 030909 SONICWALL DYNAMIC SUPPORT- SONICWALL - SERVICE AGREEMENT Check Nbr 030909 SONICWALL $138.19 3/22/2017 030910 XCEL ENERGY 1601 LAMOTTE DR - SERV THRU 3-6-17 $35.40 3/22/2017 030910 XCEL ENERGY STREET LIGHTS - SERV THRU 3-6-17 $210.09 3/22/2017 030910 XCEL ENERGY 1875 FOX RUN - PUMP - SERV THRU 3-6-17 $148.02 3/22/2017 030910 XCEL ENERGY 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 3-6-17 $25.06 3/22/2017 030910 XCEL ENERGY 7300 MILL RD - CREDIT -$7.34 3/22/2017 030910 XCEL ENERGY 1889 CENTER ST - SEWER LIFT - SERV THRU 3-6-17 $30.72 3/22/2017 030910 XCEL ENERGY 7285 MAIN ST - SERV THRU 3-6-17 $58.47 3/22/2017 030910 XCEL ENERGY 7098 CENTERVILLE RD - SERV THRU 3-6-17 $19.75 3/22/2017 030910 XCEL ENERGY 1737 MAIN ST - SERV THRU 3-6-17 $23.96 3/22/2017 030910 XCEL ENERGY 1600 LAMOTTE DR- BALLFIELD LIGHTS - SERV THRU 3-6-17 $183. Ohe^', Nbr 030910 XCEL ENERGY $727.97 Total checks $34,282.72 11 CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Check Issue Dates: 3/9/2017 - 3/16/2017 Report Criteria: Report type: Summary GL Check Ck No Period Issue Date 03/17 03/16/2017 11365 03/17 03/16/2017 11366 03117 03/16/2017 11367 03/17 03/16/2017 11368 03/17 03/16/2017 11369 03/17 03/16/2017 11370 03/17 03/16/2017 11371 03/17 03/16/2017 11372 03/17 03/16/2017 11373 Grand Totals: Payee AMAZON ASPEN MILLS, INC CENTENNIAL UTILITIES CONNEXUS ENERGY CONSOLIDATED COMMUNICATIONS DELL MARKETING L.P. HOLIDAY FLEET SUN LIFE FINANCIAL TRANS UNION LLC M = Manual Check, V = Void Check 12 Page: 1 Mar 16, 2017 03:44PM Description GARMIN UNIFORMS NW JAN UTILITIES ELECTRIC FEB PHONES LATITUDE 5414 COMPUTER FUEL FEB APRIL LIFEIDISABILITY COVERAGE A PREEMP INFO LL Check Amount 117.70 3,559.11 1,633.72 1,918.08 403.41 3,259.37 1,925.94 2,865.63 5.30 15,688.26 CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Page: 1 hL Check Issue Dates: 2/24/2017 - 3/6/2017 Mar 06, 2017 11:12AM port Criteria: Report type: Summary GL Check Ck No Period Issue Date 02/17 03/17 03/17 03/17 03/17 03/17 03/17 03/17 03/17 03/17 03/17 03/17 03/17 03/17 03/17 02117 02/24/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 03/06/2017 02/28/2017 Grand Totals: 11340 11341 11342 11343 11344 11345 11346 11347 11348 11349 11350 11351 11352 11353 11354 201703 Payee CITY OF CIRCLE PINES ANOKA CO TREASURY DEPT. ASPEN MILLS, INC COVERALL OF THE TWIN CITIES INC DON'S CIRCLE SERVICE, INC IMAGE PRINTING & GRAPHICS, INC MINNEAPOLIS FINANCE DEPT NEAL A. NOREN NAC OPTUM BANK PITNEY BOWES, INC PITNEY BOWES GLOBAL FIN SERVIC QUILL CORPORATION TOP GREEN CO. TRANSUNION RISK & ALTERNATIVE U S BANK M = Manual Check, V = Void Check 13 Description 2016 EMP ASSIST PROGRAM APRIL BROADBAND BRASS AWARD BARS MARCH CLEANING SERVICE VEHICLE REPAIRS & MTC BUSINESS CARDS L LARSON ANNUAL APS ACCESS FEE BLDG MTC HOURS BLDG HEATER MTC JAN MONTHLY SERVICE FEE INK CARTRIDGE POSTAGE METER LEASE IST QTR SELF -INKING STAMP MARCH PLOWING/GROUNDS MTC FEB INVESTIGATION EXPENSES VISA EFT -MN SHERIFFS ASSOC TRAI Check Amount 1,457.00 75.00 48.00 745.00 386.50 57.75 204.00 135.00 1,242.50 37.50 46.74 67.65 99.81 671.98 25.00 120.00 5,419.43 CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Check Issue Dates: 3/7/2017 - 3/8/2017 Report Criteria: Report type: Summary GL Check Ck No Period Issue Date 03/17 03/08/2017 11355 03/17 03108/2017 11356 03/17 03/08/2017 11357 03/17 03/08/2017 11358 03/17 03/08/2017 11359 03/17 03/08/2017 11360 03/17 03/08/2017 11361 03/17 03/08/2017 11362 03/17 03/08/2017 11363 03117 03/08/2017 11364 Grand Totals: Payee ABRAMS & SCHMIDT LLC AVENET, LLC BRENT RICHTER CONSULTING LLC CENTURY LINK DON'S CIRCLE SERVICE, INC KNOWLAN'S SUPER MARKETS MCPA QUILL CORPORATION SIRCHIE VERIZON WIRELESS M = Manual Check, V = Void Check 14 Page: 1 Mar 09, 2017 10:09AM Description FEB LEGAL WEBSITE HOSTING/SUPPORT PERSONNEL CONSULT COMMUNICATIONS VEHICLE REPAIRS & MTC GOVERNING BOARD MEETING SUPP 2017 MCPA MEMBERSHIP MOUSE PAD/USB DRIVE EVIDENCE TAPE/DRUG KITS CELL PHONES Check Amount 145.00 500.00 250.00 125.98 61.00 34.87 60.00 55.56 164.50 1,150.99 2,547.90 • CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 2/24/2017 - 3/10/2017 Mar 10, 2017 12:16PM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number Payee 03/17 03/10/2017 7791 03/17 03/10/2017 7792 03/17 03/10/2017 7793 03/17 03/10/2017 7794 03/17 03/10/2017 7795 03/17 03/10/2017 7796 03/17 03/10/2017 7797 03/17 03/10/2017 7798 03/17 03/10/2017 7799 02/17 02/28/2017 2017003 Grand Totals: Description 10294 ALL SEASONS RENTAL 5 Chainsaw Chains 10850 ANOKA COUNTY TREASURY D April Broadband 30480 CENTENNIAL UTILITIES Feb Gas, Water (Station 1) 30485 CENTER MART Diesel gas on 1/10/17 60300 FIRE SAFETY USA, INC Compartment Tiles for new engin 60650 FRATTALLONE'S HARDWARE S Goo gone 190500 SIGNS NOW INC Vinyl Letter for new ladder 220200 VERIZON WIRELESS 1/16-2/15 Mobile Broadband 230325 WEX BANK February fuel 210300 US BANK ITX Design 2/1/17-1131118 M = Manual Check, V = Void Check Payroll Check #7787-7790 15 Check Amount 23.00 113.00 412.36 57.00 427.00 17.97 390.64 105.03 359.20 1 did n7 3,319.27 Ruf eidge-Johnson Equipment Co In* 3024 4th Street SE • Mlnneepo& MN 55414 TEL 612 378 9558 FAX 612 378 9365 February 27, 2017 Mr. Mike Faicson City Administrator Centerville City Hall 1880 Main Street Centerville, MN 55038-9794 RE: Lot 2, Block 1, Clearwater Business Park, Anoka County, Minnesota Dear Mike, I have been advised that there are several issues pertaining to the referenced property (the "Property") that need to be resolved to my satisfaction on a timely basis. If these issues cannot be satisfactorily resolved, I will have to terminate the purchase agreement for the referenced property. According to the Purchase Agreement, March 1, 2017 is the date on which the Feasibility and Inspection Period ends. Following are some but not all of the concerns that I have at this time: Rice Creek Watershed District Permit Application Number 16-116 (the "Application") The City of Centerville is identified as "Applicant'. The City of Centerville (the "City") is also the current owner of the Property. My expectation is that the City is responsible for satisfying all requirements the Rice Creek Watershed District ("RCWD") has imposed or may impose on the owner of the Property in order for the RCWD to issue all the permits and approvals I will need from the RCWD to build the improvements I have planned on the Property. The City's obligation to maintain stormwater facilities shall continue after a sale of the Property to me closes. These maintenance obligations pertain to stormwater drainage facilities that serve the Property that I intend to purchase but also other properties as well. I hereby request copies of all existing maintenance agreements that the RCWD has specified in order to grant the permits and approvals I need to construct my planned improvements. For example, paragraphs 4. And 5. in the Administrative section describe obligations to memorialize responsibilities for stormwater facilities that the City must submit. In the Findings section of the Application, Paragraph 2. Stormwater — "As -built records of the stormwater pond were submitted for the NURP pond in 2008 verifying that the pond was conshucted to Plan , however applicant must submit evidence of maintenance or arrange to maintain the pond during the construction process. Based on District MDAX the bio-filtradon basins were constructed, however as- builts must be provided to confirm the size. An acceptable maintenance obligation must be submitted (see Finding 7for additional details). "?leis is the City's obligation. Construction & Mining Equipment Since 1936 72 16 Mice Ericson — City Administrator City of Centerville RE: Lot 2, Block 1 Clearwater Business Park February 27, 2017 Page 2 of 3 Paragraph 7. Documenting Easements and Maintenance Obligations in the Findings section states: "Per C S(a), when an existing regional BMP is proposed to manage stormwater runoff, the applicant shall show the BMP is subject to maintenance obligations enforceable by the District The existing maintenance letter submitted under permit 05-110 is not considered acceptable. Applicant must update maintenance obligations in a manner acceptable to the District. " Further, I request that the City shall confirm and warrant that all work required of the City as owner of the property by the RCWD has been done or will be done to the RCWD's satisfaction prior to my closing on the purchase of the Property so that no further work will be required of me unless it is the direct result of my construction plans for improvements on the Property. I also request that the City provide me with complete copies of all documents and maintenance agreements that attest to the work the City has done on the Property. Soils Conditions I understand that Jay Thorson has talked with Centerville's City Engineer and you regarding soil conditions on the property. Jay has also had soil borings done on the building site. I understand these borings revealed that organic soils remain on the Property and may need to be corrected. I expect that if further work needs to be done to correct soils in order to make the Property buildable for my planned improvements that the City will pay for any additional cost. I understand that Jay Thorson will be obtaining additional reports that describe any conditions that need to be corrected. He will submit a copy of any such reports to you together with a bid for the work from a qualified excavator. He will then authorize the corrective work required with the understanding that the City will pay the additional cost. Proposed Fees and Charges — I have reviewed a list of proposed fees and charges from the City based on the improvements planned for the Properly (see copy attached). Several of the proposed fees and charges appear to be redundant. Other proposed fees and charges are typically paid by the land developer (in this case the City of Centerville) and subsequently reflected in the land price paid by a buyer. I am prepared to pay the following fees and charges shown on the attached summary: Building Permit $13,109.49 Plan Review 8,521.17 State Surcharge 1.110.00 Sub -total $22,740.66 Water Access Charge (WAC) $10,027.00 Sewer Access Charge (SAC) 1 1,18M Sub -total $21,209.50 73 17 Mike Ericson — City Administrator City of Centerville RE: Lot 2, Block 1 Clearwater Business Park February 27, 2017 Page 3 of 1" Meter Sub -total TOTAL PAYABLE $ 527.00 $527.0 $44,477.16 I understand that you have previously agreed to waive the following shown on the attached summary: Sewer Access Charge $6,500.00 Water Access Charge $8,100.00 The following charges and fees are, I understand, typically paid by the land developer and are then reflected in the cost of the land rather than as separate charges to the land buyer. Therefore, I decline to pay these charges and fees: Storm Water Area Charge $15,246.00 Park Fee $10,875.00 In su2nmsM I Trill pay only the fees and charges shown above that total $44,477.16 If the City of Centerville agrees with the terms and conditions I have stated above, please have a copy of this letter signed by the mayor, or any other person with the authority to bind the City, and return a copy to me prior to March 1, 2017. Pederson UNDERSTOOD AND AGREED TO this day of February, 2017. CITY OF CENTERVILLE BY: ITS: 74 18 w W RICE CREEK WATERSHED DISTRICT Permit Application Number: OFFICIAL DOCUMENT: This Engineer's report has been accepted by the RCWD Board of Managers. The Recommendations and Stipulations below are incorporated as binding terms of RCWD Permit 16-116 16-116 Permit Applicant Name: Ruffridge Johnson Equipment Company Mice Ericson City of Centerville 18W Main Street Centerville, MN 55038 Ph: 651429.3232 Fx: 651-429.8628 merit sonGoentervillemn.com Jon Pederson Rufiridge Johnson Equipment Co. Inc. 3024 41h Street SE Minneapolis, MN 55414 Ph: 612-378-9558 Fx: jonp@dequip.com Chuck Plows Piowe Engineering, Inc 6776 Lake Drive NE Uno Lakes, MN 55014 Ph: 651-361.8210 Fx: 651-361-8701 chu*@Oows.com Consullanta Jay Thorson Dailey Companies P.O. Box 490206 Blaine. MN 55448 Ph: 763-784-3910 Fx: 612-717-7427 jaytQdaieyoomparbs.net Protect Name: Ruffddge Johnson Equipment Company Pumose: FSD — Final Site Drainage; Construction of new building and parking lot ` gim. 5.0* acre parcel / 3.4 * acres of disturbed area; exbdng and proposed impervious area is 0.0 * acres and 2.65 * acres. respectively Location Commerce Drive, 300* ft west of 21st Ave N. Centerville T -R -S: 'NW X, Section 24, T31 N, R22W District Rule: C. D Recorn CAPROC it Is recommended that this Permit Application be given Conditional Approval Pending Receipt of Changes (CAPROC) and outstanding items related to the k0cowing Poarns. Rule C — Sionnwater 1. Applicant must provide as -bulk survey of bio`fiitratlon basins and evidence of malatenanos of the stormwaier pond. See Finding 2 for additional detail. Rule D — Erosion and Sediment Contr9oi 2. Submit the following information per Rule D.4: Houston Engineering Inc. Page 1 of 4 19 2AM17 RCWD Permit Number 16-116 (a) Name, address and phone number of party responsible for maintenance of all erosion and sediment control measures. (b) Provide documentation that an NPDES Permit has been applied for and submitted to the Minnesota Pollution Control Agency (MPGA). Administrative 3. Send one final, signed 11x17 sued plan set to the District, and a -mall a fug sized pc# copy to both the District and the District Engineer. include a Not of changes that have been made since approval by the RCWD Board. Ensure EOF are labeled 4. The applicant must memorialize the responsibility for maintenance of stormwcater facilities in a document executed by the property owner in a form moble to the District and recorded on the deed. Aikernativeiy, BMPs on public land may meet the perpetual maintenance obligation by executing a programmatic or project specific maintenance agreement with the District. A draft document should be submitted to the District for consideration prior to execution. (The agreement process requires submittal of the final original signed agreement to the District, If the applicant need an original of the signed agreement, then two endorsed final agreements should be submitted) 5. The applicant must provide an attested copy of the signed and notarized legal document(s) from the County Recorder. Applicant may wish to contact the County Recorder to determine rewrdation requirements prior to recordation. 6. The applicant must submit a cash surety of $2,000 along wilh an original executed escrow agreement acceptable to the Ustrid. If the applicant desires an original copy for their records, than two original signed escrow agreements should be submitted. The surety is based on $2,000 for 3.4 acres of disturbance. Sdwlolpr>sNone 1. Plan Set dated 10-30-2015 and received 12-27-2016. 2. Record drawings containing sheets 501, 5.02, and 8.08, dated 6.12-2016 and received 1-17-2017. 3. A94xdlt volumes of west and east pond, not dated and received 1-18.2017. 4. Permit Application signed by the City of Centerville, dated 1220-2016 and received 12-30-2016, 5. Permit Application signed by Ruffridge Johnson Equipment Company Inc, dated 12-21-2016 and received 1227-2016. 6. Stormwater Calculations, dated 10202016 and received 12-27-2016, containing narrative, drainage maps, HydroCAD report for the 2 --year, 10 -year, and 100 -year rainfall events for proposed and existing conditions. 7. Cert trate of Survey, dated 10-08-15 and received 10-30-15. 8. Minnesota Wetland Conservation Act Declaration of Restrictions and Covenants for ProJact Specific Wednd Replacement, dated 1124-10 and received 12-27-10. 9. Geotachnicai Report, dated 12-05-05 and received 01-03-17. Houston Engineering Inc Page 2 of 4 21812017 20 RCWD Permit Number 16-116 1. Descridon —The project proposes to construct a new building and parking lot on Lot 2 Block 1 of Clearwater Business Park in Centerville, MN. The proposed project area is currently owned by the City of Cen%rvMe. The project will create 2.65± acres of Impervious surfaces and disturb 3.401 acres overall. The project discharges south to the JO 3 Main Trunk and ultimately to Lake Peltier the Resource of Concern (ROC). The applicant has submitted a fatal of $3,750 for the application fee, which corresponds to 2.5-5 acres of nowiredeveloped Impervious surface and 2.5.10 acres of land disturbance. 2. Stormwater — The applicant is proposing the BMPs as described below fur the project • ,N1 Impervious Ares 1.94 11.88 11.94 10.00 19.09 7.$5 is 1 1, �Y. � � .a.'i`,R . - 24"." Y,.� r F' �Y �`Y� NURP Pond Olf4ft - South of 75,490 8916001 901 Commercial Drive cubic feet Bio -filtration Basin B On4ft — Fast property One NA - Rate Control Only 94.3 Blo41ttra8on Basin C On -s ie —West property One NA - Rate Control Only 904.3 Solis on site are primarily organic days (HSG D) sobs. Thus, Infiltration Is not considered feasdble and the proposed BMPs are acceptable to meet tine water quality requirement. The BMPa were constructed under permit 05-110 to treat story water runoff from the site, as Indicated in the table below. The City Is both the applicant and owner of the pond. AB -b R records of the atormwafer, pond were submitted for the NURP pond in 2008 verifying that the pond was constructed to plan, however applicant must submit evidence of maintenance or arrange 110 maintain the paced during the construction process. Based on District LIDAR, the bio4ifthion basins were 0 r1GtruCted, however as-bullts must be provided to confirm the size. An moble maintenance obligation must be submitted (see Finding 7 for additional details). During a 2.54nch rainfati event, the stormwater pond requires a dead storage volume of 75.4901 cubic feet The pond provides a total storage volume of 89,6001 cubic feet thus providing suMcient storage. The stormwater pond Inas been designed to NURP standards and has remaining volume for future development Outletcontrol structures from the pond have skimming devices capable of preventing oil and debris for the 1 -year event and controlling the 2-yesA 10 - year, and 100 -year event. The pond has a riprap stabilized EOF at elevation 901 on the west side. The entire site drains to the NURP pond. The bio4 thatlon basins have been designed for rale control only. The applicant has met all the Water Quality requkanments of Rule CA and the design whate of Rule C.9(d). The previously approved calculations used the NURP pond, biofiltration beams and the approved Impervious area listed above to show compliance with District Rule C.7. These BMPs were developed under prior District Rules which used TP 40 precipitation values in modeling. Current District Rules now requires applicants to submit modeling using Atlas 14 precipitation values, The existing regional stormwater BMPs have been constructed fior the overall commercial developrnenL The current project site is only a portion of the drainage area of the overall rate cor" calculations far the development. Modeling of the entire drainage area with Atlas 14 values would be c onsWered an unreasonable burden for the applicant. Analysis oordnrated by the Houston Engineering Inc Page 3 of 4 2/8/2017 21 Impervious Ares 1.94 11.88 11.94 10.00 19.09 7.$5 The previously approved calculations used the NURP pond, biofiltration beams and the approved Impervious area listed above to show compliance with District Rule C.7. These BMPs were developed under prior District Rules which used TP 40 precipitation values in modeling. Current District Rules now requires applicants to submit modeling using Atlas 14 precipitation values, The existing regional stormwater BMPs have been constructed fior the overall commercial developrnenL The current project site is only a portion of the drainage area of the overall rate cor" calculations far the development. Modeling of the entire drainage area with Atlas 14 values would be c onsWered an unreasonable burden for the applicant. Analysis oordnrated by the Houston Engineering Inc Page 3 of 4 2/8/2017 21 RCWD Permit Number 16-1 le District Engineer has shown that BLWs designed to be compliant with District rate control rules using TP 40 precipitation values are typically compliant when using Atlas 14 precipitation values, as Indicated In a memorandum by HEI dated May 14, 2014 and titled RC14V Rude dnmpketlam of Adopting Ages 14. Additionally, the memorandum also determined that freeboard requirements would be deemed compliant without additional modeling N the existing enw9enc y overflow elevation of the BMP was 2 Beet lower than the low wy elevation. The proposed project meets these requirements as the proposed slab on grade entry is 806.3 and the proposed impervious area is less than the approved Impervious arra. Based on these considerations (the precipitation analysis and an EOF greater than 2 feet lower than the lowed opening), and no local adverse Impacts due to ot%!te peak flow management, the project meets peak nate requiremerris of C.7 and freeboard requirements of C.9. 3. Wetlands There are no wetlands located within the project arae. 4. F — The site is not in a regulatory floodplain. 5. 9MMM QM_W — Proposed erosion control methods include sht fence, rods construction entrances, inlet protection and rip nap. An NPDES permit is required for the Project. The trnfommadon listed under the &*Won and Sedimentation Control Recommendations needs to be submitted. ase, the project compiles with RCWD Rule D requirements. S. Mimics Udm — The main trunk of ACD 55 runs along the western property line. There are no deferred drainage charges for the property. The District has received an acceptable easement meeting the requirements s of C.10(b) under permit 05-110. 7. Documeraina Easements and MatntenaM Oblig ---Per C.5(a), wtmn an existing regional BMP Is proposed to manage stormwaW runoff. the applicant shall show the BMP is subject to maintenance obligations enforceable by the District. The existing maintenance letter submitted under permit 05-110 is not considered acceptable. Applicant must update maintenance obligations In a manner acceptable to the District. 8. Previous Permit Information —Previous permit Information includes 15-1838, 15.089 (permit was withdrawn), and 05-110. Houston Engineering Inc Page 4 of 4 21812017 14, C 22 MANdTENANCE AGREEMENT Stormwater Management FaciilBes Between the Rice Creek Watershed district and [NAME OF PERMITTEE) This Maintenance Agreement CAgreemenr) is made by and between the Rios Creek Watershed District, a watershed district with purposes and powers set forth at Minnesota Statutes Chapters 1038 and 103D and a drainage authority pursuant to chapter 103E of the laws of the State of Minnesota, (RCWD), and [NAME AND DESCRIPTION OF PUBLIC ENTITY WITH WHICH AGREEMENT IS TO BE MADE] ("Permittee'). Recitals and Statement of Purpose WHEREAS pursuant to Minnesota Statutes § 103D.345, the RCWD has adopted and implements Rule C, Stornwater Management Plans; WHEREAS Rule C Imposes certain requirements, which the Permittee will meet in this case by constructing and maintaining stormwater management facilities as identified on the site plan incorporated into this Agreement as Exhibit A; WHEREAS In accordance with Rule C and as a condition of Permit the Permittee's obligation to maintain these stormwater facilities must be memorialized by a recorded maintenance declaration or, alternatively, a maintenance agreement establishing the Permitbee's perpetual maintenance obligation; WHEREAS the Permittee and the RCWD execute this Agreement to fu#gl tine condition of Permit . and concur that it is binding and rests on mutual val ueNe consideration; THEREFORE: i. The Permittee, at its cost, will inspect and maintain the st wnwaier management facilities delineated and labeled on Exhibit A as follows: [LIST FACILITIES AS LABELED ON THE EXHIBIT). The Permittee will: a. Obtain certified as -built contours for all ponds and inspect the ponds, and associated outlet structures, culverts and outfall structures one year and two years after the completion of as -bum, including measuring sediment accumulation by a method accurate to within one vertical foot. Thereafter, the Permittee will perform inspections in the fifth year after pond completion and every five years thereafter. If inspections show that sediment may aocumuhft to 50 percent of wet storage volume, or 25 percent of dry detention volume, within Ins than five years, the Permittee will Inspect more frequently. Pond function will be considered Inadequate if sediment accumulation has decreased the wet storage volume by 50 percent or dry detention volume by 25 percent, and the Permittee will restore the basin to its original design elevations and dimensions and restore vegetation in disturbed areas within one year of the inspection date. b. Inspect stormwater infiltration and fi tration basins, including rain gardens, annually, to preserve We storage capacity at or above the design volume. /�j 23 Remove vegetation, maintain healthy plant growth and remove excess sediment and debris to ensure that the facilities continue to perform per design. c. Inspect grit chambers, sump catch basins and sump manholes annually. Accumulated sediment and debris will be removed so that the each facility continues to operate as designed and erosion or structural problems are corrected. d. Inspect conveyances and other structures annually. Ensure preservation of designed hydraulic opacity. 2. If the Permitise conveys urto private ownership a fee interest in all or any portion of the public property that Is subject to this Agit, it must require as a condition of sale, and enforce: (a) that the purchaser record a declaration on the property incorporating the stormwater management facility maintenance requirements of this Agreement; and (b) that recordation occur either before any encumbrance Is recorded on the property or, if after, only as accompanied by a subordination and consent executed by the encumbrance holder ensuring that the declaration will run with the land In perpetuity. If the Petmbttee conveys into public ownership a fee interest in all or any portion of the property that is subject to this Agreement, it must require as a condition of the purchase and sale agreement that the purchaser accept an assignment of all obligations vested under this Agreement. 3. This Agreement is In force for five years from the data on which it is fully executed and will renew automatically for five-year terms unless terminated by the parties. This Agreement may be amended only in a writing signed by the parties. 4. The recitals are incorporated as a part of this Agreement IN WITNESS WHEREOF, the parties hereto have executed this Agreement RICE CREEK WATERSHED DISTRICT By Date: RCWD Administrator, Phil BeMiori [FULL NAME OF PERMITTEE] By. its APPROVED AS TO FORM and EXECUTION Data. By: Dane: Its Attorney y� � 24 Exhibit A ISITE PLAN&W WITH ALL FACILITIES DENOTED) 25 era► o agdo a ,a,ae�a Maintenance Agreement >dAS6 Am wwwi.em 26 WX 2535 Wed M) NW U ,616 Wnt M.*WRDSd 1122 205 Mh &1098W 3721220 8 MEWOONJOWPAW SL Paul, MN 85115 Mequon, ilif16306Q ticlnwder. R 50M 1AIl "P MN SWI SL O04 Mh1 MM C,ely Wh% 6.400!0 Ph+W 6614=460 Pherm 262-41.4165 PLonK »7-=-M00 Pbww 32D-2U4W Phu Ull-S1-S63 RdW 84T45484M FOC 651.656-1311 Faye 262 241-4961 Fax: 507-2U,3100 Fwc 8MI44 156 Fex: 322 36i4= Fax: 247404979 26 Bonestr o4 ii BDS�f1e AiKWft & Assochftm Hnghtaers 6 Ammsftu My 20,2M Mr: Kea Powdl Rix Cnirk WatmWm d Df*ict 4325 Pifaant Ridge Chive 81831,96 lana 5" 2335 %tst tagh%w 36 • St. Pau( MN swa Office: 6SI:636-46M • Fix -66V636-611 wwwpomsvw com Re: City of {7eotemdb. Minnasam► lad Pak Pamir AppHcahn RCWD Pengit AVA No.: 45-110 Dew Ma Powell: As reWmted, %v are writing to shat the C*Awvitie bxhmb al Park storm dgbiW ryatem will be maintsiaad a VO wading ooh. All dorm sow lot sM wifim the My limit; is i ObW a an sm &W iaspecbtasa pmgmm. Addi oxo iaspmdm is evwA driven and emnphadu d iat h Aadcd pso$hu was. Routine meiatarsmcs jududes dammg and ahsWitedu of the storm sewer sysan (dumnels and p4m) a amemmy Areas with c w*Wc problem are added tD the City's cVW improymm Plan and schecvied fins cede ip and r mmwb a when nexesaty. Plaut accpt this wallen 'Otemat w a min" arse We accept re*mstM ty for the mioxnm= of fie - OppiMlle lndrl*W Park sm sewer systma and the City of C.mu m lle will mom do wee dodo m needed. Yoa¢s very traly, C ITY OP CENt'ERVUAB Mark Otmz cilY Si Paul. St. Cloud. Rocneswri, MN • Milwaukee. Wl ■ Chicago. !l. Ami *m-~ -ft6 Aw Ewe *~ PROGRAMMATIC ST©RMWATER MANAGEMENT FACILITY MAINTENANCE AGREEMIM Rice Creek Watershed District and the (CITY] Tluis Agreement is by and between the Rice Creche Watershed District, a special purpose unit of govemment with powers set forth in Minnesota Statutes Chapters 103E and 103D (RCWD), and the [CITY], a charter city and political subdivision of the State of Minnesota (C". WHEREAS pursuant to Minnesota Statutes S 103D.345, the RCWD has adopted and implements Rule C, Sto1mwater Management Flans; Wl WIW-AS ander Rule C, certain land development activity requires a landowner to record a declaration establishing the landowner's perpetual obligation to inspect and maintain stonmmter management facilities; WHEREAS a public landowner may memorialize its obligations in an unrecorded written agreement with the RCWD instead of a recorded instrument; WHEREAS frons time to time CITY is subject to stor awater facility maintenance requirements pursuant to the terms of an RCWD permit; WFMREAS CITY, as a Municipal Separate St oun Sewer System (MS4), is obligated to inspect and maintain its stomn inter management facilities in accordance with the terms of a Clean Water Act permit administered by the Minnesota Pollution Control Agency, and tie parties desire to promote consistency in facility management requirements consistent with RCVVD authority to set requirements necessary to meet its rules; and VMFYX,AS the RCWD and CITY concur that it is more effective and procedurally more efficient for the RCVDD and CITY to agree on standard requirements for st3ornmwater f tdk inspection and maintenance, and to memorialize that requirements in this Agreement for incorporation into future pemlits. THEREFORE: 1. CITY agrees to inspect and maintain all stommwater best management practices (BMPs), owned by the City or maintained by the City under another inbergavemmental agreement, that have been permitted by the RCWD under Rule C as follows: a. Outfalls, sediment basins, retention/detention ponds will be inspected at least once every five years. If warranted by required sediment removal or maintenance needs, inspections will be conducted at a greater frequency. b. Structural stormwater managenvent facilities including; but not limited to, grit chambers, sump catch basins, sump manholes and appurtenant conveyances, as well as infiltration and * L 28 • biofiltration BMPs including, but not limited to, vegetated swales, rain gardens and filtration features, will be inspected annually to ensure structural integrity, proper fiinction and treatwent effectiveness. If, after the first two annual inspections, maintenance or sediment removal is not required then the frequency will be reduced to once every two (2) years. Should a subsequent inspection indicate the need for sediment removal or maintenance, the inspection schedule will revert to annual inspections following the completion of the maintenance work. If after the first two post -maintenance annual inspections, no additional maintenance or sediment removal is requited, then the inspection firquency will be reduced to once every two (2) years. c. Proprietary devices will be inspected per va nu&ctuter/installer recommendations, and at least annually. d. All inspections will occur at a time that allows CITY to determine if the facility is functioning as designed. e. In addition, CITY will respond promptly to notice from the RCWD that a facility may require inspection or maintenance. Within one month of notice, CITY will inspect and advise the RCWD on the results of the inspection. 2. CITY will maintain, repair aid replace BMPs when inspection indicates this is nemsary to restore design performance. Maintenance necessity will be as reconuneuded in Minnesota Stormwater Manual guidance. CITY will complex work within six (6) months of inspection, except that periodic sediment removal from basins will be completed within eighteen (IS) months of inspection. Alternatively, an RCWD-approved maintenance schedule may be used as a work timeline. 3. CITY will submit a copy of its MS4 permit annual report to the RCWD at the same time that it is required to be submitted to the MPCA, with any supplement as needed to btiefly describe dates, locations and descriptions of inspection and maintenance activities. 4. RCWD permits for specific projects may contain additional inspection and nmainxnance conditions as the RCWD may find warranted under the circumstances of a specific pertnit. S. If CM conveys into private ownership a fee interest in any property that has become subject to this Agement, it shall require as a condition of salt, and enforce: (a) that the purchaser record a declaration on the properly incorporating the stormmwater management facility maintenance requirements of this .Agreement; and (b) that recordation occur either before any encumbrance is recorded on the property or, if after, only as accompanied by a subordination and consent executed by the encumbrance holder ensuring that the declaration will run with the land in perpetuity. If CITY conveys into public ownership a fee interest in any property th%it has become subject to this Agreement; it shall require as a condition of the purchase and sale agreement that before closing, the purchaser execute an agreement with the RCWD assuming the obligations of this agreement and releasing CITY from same. 6. 'This Agreement may be amended only in a writing signed by the parties. 7. This Agreement is in force for five years from the date on which it is fiilly executed and will renew automatically for five-year terms unless terminated. Either party may terminate the Pq 29 • Agreement on 30 days' written notice to the other. The terms of this Agreement are incorporated into any future permit issued to the CITY by explicit reference to this Agreement under the maintenance conditions of that permit. Any obligations vested in CITY through incorporation into an issued permit before the effective date of termination of this Agreement will survive expiration. 8. The recitals above are incorporated as a pact of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. RICE CREEK WATERSHED DISTRICT By Date: (Print name..) Its Appmvd as tofom aNd txwAwn By Its Attorney [CITY] BT Date: (Print name-.) Its 30 I Memorandum To: Mr. Mike Ericson, City Administrator CC: Hon. Mayor Jeff Paar and Hon. City Council Members From: Charles Roberts, Administrative Intern Date: March 15, 2017 Re: MN Historical Society Grant & Next Steps Background Information: The City of Centerville was recently awarded a grant totaling $5,977 from the Minnesota Historical Society. This money was awarded to Centerville specifically for the cataloging of local historical artifacts from the Dupre family collection. Next Steps: The City has several next steps that must be completed so that this important project may move forward: Read the Minnesota Historical and Cultural Heritage Grant Agreement, which was mailed to the city on March 6, 2017 2. Have both the project director and authorized officer sign said agreement 3. Return a signed copy of the agreement to the Historical Society Note: Section 12 of the agreement lists special conditions the City must meet before the City receives payment of grant funds 4. Approximately 30 days after the signed agreement is processed by the Historical Society, they will mail a check directly to the City As of March 1, 2017 the City has up to one (1) year to complete the project. No later than 30 days after the final completion date (3/1/2018), the City must submit a final report — including sample entries from collections database and narrative of work completed — to the Minnesota Historical Society through their web portal. 31 MINNESOTA HISTORICAL & CULTURAL HERITAGE GRANTS March 6, 2017 Mike Ericson City of Centerville 1880 Main Street Centerville, MN 55038 RE: Grant Number: 1612-20388, Collections invento; ✓ and Cataloging Dear Mr. Ericson: Congratulations on receivir:g a Minnesota Histor'cai P. Cultural Heritage Grant ?'.rough the Minnesota Historical Society. Enclosed please find a copy of the Minnesota Hictori:al and Cultural Heritage Grant Agreement. Please note the following; our process has changed: • Read the full agreement. The project start ar:d end dates are listed in y^_.ur agreement. • Have both the project director and authorized officer sign the agreement. • Keep a copy of the signed agreement for you- grant file. • Return a full copy of the signed agreement within 30 days of the date on this letter. • Once the Grants Office processes your agree -lent, you will receive an email notification. • The MNHS Finance Department will mail a ch ick directly to you approximately 30 days after you receive the email notification. Project expenditures funded by the grant may only b made during the authorised grant period, which is listed in the grant agreement. Reviewers may have adjusted your budget during the grant review process. See the Approved Project Budget (Attachment A) for approved project line iterrs. Your organization must acknowledge the grant suppc ~t (Section 6 a, b) for your -rant project. Read Section 12 for additional special requirements or conditions. Note Viat some conditions may need to be met prior to receiving authorization and payment of grant funds. You mus': log into the grants portal (https://mnhs.fluxx.io) to submit documentation for any conditions on your grant. Condition Reports and the Finn - I Report Form are listed under Reports Due in the grants portai. Refer to the grants vvebsite(1ttp://iegacy.mnhs.org/& iasl fo+ fuither ii-ifornnat''3n. Please contact me at melinda.hutchinson@mnhs.org with questions. Sincerely, Me inda Hutchinson Grants Specialist Minnesota Historical Society r Enclosures Minnesota Historical Society, 345 Kellogg Boulevard West Saint Paul, Minnesota 55102 651-259-3000 • 888-727-8386 • legacy.mnhs.org/grants 32 CLEAN WATER LANLEGD & —EI—T MINNESOTA HISTORICAL & CULTURAL HERITAGE GRANTS March 1, 2017 Mike Ericson City of Centerville 1880 Main Street Centerville, MN 55038 RE: Grant Number: 1612-20388 Dear Mr. Ericson: It is my pleasure to let you know that the Minnesota Historical Society has awarded a Minnesota Historical & Cultural Heritage Grant in the amount of $5977 to the City of Centerville for Collections Inventory and Cataloging. The Society's Executive Council recently approved this project. You will receive additional information about the specific requirements associated with the grant directly from the Grants Office. Keep in mind that project work cannot begin until you sign and return the grant agreement. The Society is honored to support your efforts to preserve our state's heritage. If you have questions about any aspect of your grant award, please feel free to contact Melinda Hutchinson in the Grants Office at melinda.hutchinson@mnhs.ore or 651-259-3459. Best wishes for your success with the project ahead. Sincerely, Andrea Kajer Senior Director, External Relations Minnesota Historical Society AK:mh JCLEWATER AN Minnesota Historical Society, 345 Kellogg Boulevard West, Saint Paul, Minnesota 55102 LAND & 651-259-3000 • 888-727-8386 • legacy.mnhs.org/grants —cp cv 33 MINNESOTA WATER 14HISTORICALL AND & LEGACYSOCIETY iAMENOWN1 MINNESOTA HISTORICAL AND CULTURAL HERITAGE PROGRAM City of Centerville G-MHCG-1612-20388 1 $5,9771 MN Historical and Cultural Collections Inventory and Cataloging Status APPLICANT INFORMATION Program Organization: Project Director: Authorized Officer: Additional Project Staff: Applicant County: Applicant Organization Type: Governance/Board Members: Mike Erickson, Is this a sponsored project? Select Yes or No.. Granted: Active City of Centerville Mike Ericson Mike Ericson Mike Ericson Anoka Local/Regional Government (m • Click on arrow to view the contact information we have on file CURRENT ORGANIZATION CONTACT INFORMATION ON FILE Organization Name: City of Centerville Street Address: 1880 Main Street ,Street Address 2: ! ' 1 34 City: Centerville State: Minnesota Postal Code: 55038 Organization Phone: Project Director: 651-792-7931 Mike Ericson mericson@centervillemn.com Project Director Email: Authorized Officer: Mike Ericson Authorized Officer Email: +T mericson@centervillemn.com The Organization or Contact No Information needs to be updated: PROJECT INFORMATION Project Title (Be descriptive and Collections Inventory and Cataloging succinct) * Brief Project Summary (REQUIRED TO SAVE) i The City of Centerville has historical artifacts in its possession that they would like to have inventoried and categorized by a professional consultant for future public display at the City. Geographic Focus of Project: Anoka Could any items related to this application be considered "culturally sensitive objects"? These objects could be items used in a spiritual ceremony or other ritual, or funerary objects or human remains. They can be of any cultural origin. Select Yes or No. (If unsure, select No Yes.) Is this proposed project based on or a continuation of an already funded project? Select Yes or No Select Yes or No: No Does this project fall under the "Historic Properties" category? Select Yes or No. No 35 BUDGET INFORMATION Small request: $10,000 and less: Yes Mid/large request: greater than No $10,000: Use the Budget Line Item box below to outline the budget for the project. Click the green '+' sign in the upper right corner to add each individual line item. To save a line item you must click the "Create Budget Request" button at the bottom of the pop-up form. If you cannot see this button you will need to need to zoom out (using CTRL and '-' keys) to view the full form. Once a line item is added, click on the pencil icon to edit or the red '-' sign to delete. NOTE: Enter short text descriptions for "Budget Item." Enter whole numbers only for "Budget item cost to be paid by grant." BUDGET LINE ITEMS ` Budget Item Grant Amt Match: Match: In- Total Requested Cash Kind Match Dell Laptop to Exclusively Run Collection Software $850 $0 Archival Boxes Ethafoam $380 $182 $0 $0 Acid Free Tissue $6 $0 Artifact Tags 3x5 $40 $0 Paraloid B-72 for Labeling Museum Objects $10 $0 Nitrile Gloves Past Perfect Multimedia Module $14 $308 $0 $0 36 BUDGET LINE ITEMS - - - Budget Item Grant Amt Match: Match: In- Total Reouested Cash Kind Match Past Perfect First Year Support $276 $0 Past Perfect 5.0 $696 $0 Institutional Membership American $115 $0 Association for State and Local History Off-site Work to Include Document $600 $0 Preparation and Finalization of Project Inventory and Cataloging Work $2,500 $0 (appro)imately 50-60 items 0$60.00) Total: $5,977 $0 $0 $0 * Amount Requested (REQUIRED $5,977.00 I TO SAVE) Match Offered (Use total from above) $0.00 How were above figures determined? Budget estimates were determined by current prices based on product research and information provided by our contractor (Have Gloves Will Travel). The City received requested proposals from Have Gloves Will Travel, Bluestem, and Museumology; however, due to the size and scope of the project only Have Gloves Will Travel would provide an estimate for the project. APPLICATION NARRATIVES Project Description: 37 The City of Centerville occupies an area that is historically significant both to the City and to the area prior to the founding of the City. The City has in its possession artifacts and antiques that represent historical significance and importance of the City; however, the City does not currently have an accurate count or representation of the artifacts in its possession. The goal of this grant is to provide the funding to accurately inventory and catalog the items currently held by the City, and software to provide a digital repository for the items. Without this funding the City will be unable to inventory and catalog the items, nor keep a digital record of the items; the public will not be able to benefit from the City holding these items, unless an inventory and a cataloging is completed to determine what the City possesses. Initially, the number of artifacts will be approximately fifty to sixty items that will need to be inventoried and catalogued. The artifacts range in age, the oldest being potentially thousands of years old. The scope of this grant will encompass the inventory and cataloging process from beginning to end. The grant will pay for the professional services of a contractor to take a professional inventory and catalog all of the City's artifacts and antiques, and will also include the supplies and materials necessary to complete the process. This grant will also include Past Perfect, the museum software, and a laptop to be exclusively used for this grant. The City will own and operate the software following the completion of the inventory and cataloging of the items. This software was recommended to us by the Minnesota Historical Society as well as other societies for use in this type of project. The City will also own the supplies provided for in this grant. At the end of this project, the City of Centerville will have a complete and thorough inventory of the items and its possession. Following the completion of this project, the City intends to prepare and publicly display the items in City Hall and other places to benefit the public. Please select the need and rationale that best fits your project from one of the following: Need and Rationale (select one) This project is present in a long-range plan developed and adopted by the recipient's governing authority. Need and Rationale: The City of Centerville currently does not have a historical display or exhibit to showcase the antiques and artifacts that portray the history of the City. In order to create a display or exhibit the City needs to know the extent of its collection. This lead to the City's desire to pursue a grant from the Minnesota Historical Society to inventory and catalog the items. The grant will also allow the City the ability to catalog and inventory future items that may come into its possession, since the City will own the supplies that will be paid for with the grant. Following the award of this grant, the City would like to display the items to the public so the City residents are able to understand and appreciate the historical significance of their City. On a broader level, the City believes it is important for its citizens to have a knowledge of their City's history, and in an interesting format that will appeal to its residents. The City believes this will be achieved by eventually have a publicly available display for its residents. As the History Relevance Campaign states, "knowledge of the past and the practice of researching and making sense of what happened in the past - is crucially important to the well being of individuals, communities, and the future of our nation." Work Plan and Timetable: Award of Grant Week One: -Purchase of laptop and materials/ supplies requested by vendor Week Two: 38 -10 Hours: Preparation of documentation and paperwork by Consultant to begin inventory and cataloging process Week Three: -10 Hours of inventory and catalog work by consultant Week Four: -10 Hours of inventory and catalog work by consultant Week Five -5 Hours of inventory and catalog work by consultant -5 Hours of debrief between City and consultant Project Personnel: The only vendor will be the company Have Gloves Will Travel. This vendor has over fifteen years of experience working with Historical Societies and museums, and extensive experience working with archival projects to include working with Minnesota Museum of American Art, Minnesota Historical Society, Afton Historical Society, among many other organizations (Please see attached resume and letter of intent for qualifications). To acquire good and services, the City and vendor will purchase necessary items at a discount using their AASLH membership, and for other items using the lowest cost provider. Provide estimates for the following. If none, enter "0". Estimate the number of project hours worked by newly hired staff to be paid for with grant funds Enter number: 0 Estimate the number of project hours worked by existing part-time staff to be paid for with grant funds. Enter number: 0 Estimate the number of vendors/ consultants/ contractors who will work on the project (non staff). Enter number: 40 Enduring Value: In order for the City of Centerville to have a publicly available historical display, this grant is the first step in that process. First, the City needs to know exactly what it has in their possession, which the inventory and catalog process will accomplish. By creating a physical and digital record of artifacts and antiques under the City's ownership, the City will be able to plan out current and future displays. The research conducted in the scope of this project, and potential future projects, will be publicly available and accessible for future research projects by other organizations. Sustainability: Following the completion of the grant the City will be able to update and maintain its collection and database as needed. Existing City staff and funding will be sufficient to update the digital and physical database accordingly. The contractor on this grant will advise City Staff on future inventorying and cataloging that will need to be completed, which the City will pay for out of their own resources. The City will also retain ownership of the laptop and other supplies paid for by the grant in order to maintain physical and digital records. The artifacts will be stored in museum quality archival boxes and in a climate controlled environment, ensuring the future integrity of the items. The grant will provide 39 sufficient funding necessary to begin the physical inventory and cataloging, while the City will be able to maintain the collection following completion of the grant. MEASURABLE OUTCOMES AND EVALUATION Use the Evaluation Metrics Table to describe how you will evaluate the project's success. What effect did the program have on your audience (members, community, and others)? What standards are you attempting to meet? How will you analyze the results? Each project should have at least one goal. Any application without at least one evaluation metric will be considered incomplete. Short term goals might be achieved during or at the end of the project; medium term goals might be achieved at then of the grant or within a few months after the project is complete; and, long term goals might be achieved within about 5 years following the grant. Do not restate your Project Description or Work Plan - neither are evaluation metrics. Indicators must directly relate to impacts. To complete the Evaluation Metrics Table below, choose the green "+" in the upper right corner to add each evaluation metric. Begin with short term goals, followed by medium and long term. To be an impact there must be a change in knowledge, status, or behavior. To be measurable, establish meaningful indicators to show when change has occurred. Evaluation Metrics Timeframe Expected Impact Progress Indicator Short- The City Council and Staff will have a A complete and thorough inventory and Term full and complete knowledge of the catalog of artifacts and antiques in the City's items in the City's collection for future collection to include a physical and digital public use. record of each item. APPLICATION ATTACHMENTS AND REQUIRED DOCUMENTATION Use the Request Documents section below to upload files from your computer to your application. Label all uploaded files as to what they specifically contain (photos, plans, bids, etc.) Do NOT upload .ZIP files. Click on the green + to locate the items to be uploaded. Then click the Add Files button on the lower left to find the files on your computer. Once you have added the files to be uploaded, click on the Start Upload button to upload the files. Wait until the status shows 100% before closing. Most categories require specific attachments to the application. Be sure to check the guidelines (link opens in new window) for the category to which you are applying to determine the required attachments. Failure to submit a required attachment will result in disqualification. For non-governmental applicants applying for $25,000 or more: Financial records (Form 990, Form 990 EZ, Certified Financial Audit, or year End Financial Report) are required. For all sponsorship applications (when one or more eligible applicants apply on behalf of a non -eligible 40 applicant): Legacy Sponsored Project Form (link opens in new window) is required. Be sure to save a copy of this form on your computer before you begin to work on it. Delete Request Document/s: REQUEST DOCUMENTS Kubiatowicz Letter of Interest City of Centerville grant. pdf i Added by Mike Ericson at 6:56 PM on December 27, 2016 i I Rose Kubiatowicz Resume 2017 .pdf Added by Mike Ericson at 6:56 PM on December 27, 2016 41 !t MINNESOTA HISTORICAL SOCIETY GRANTS OFFICE 345 KELLOGG BOULEVARD WEST SAINT PAUL, MINNESOTA 55102 MINNESOTA HISTORICAL AND CULTURAL HERITAGE GRANT AGREEMENT City of Centerville (hereafter called the Grantee) hereby signifies its acceptance of a state grant in the amount of $5977 from the Arts and Cultural Heritage Fund through the Minnesota Historical Society (hereafter called the Society), in accordance with the guidelines for the Society's Historical and Cultural Heritage Grants Program. The grant is limited to the following project: Collections Inventory and Cataloging (MHS Grant Number: 1612-20388) as described in the Grantee's grant application. All grant activities must occur between the project start date and completion date. The start date will be 3/1/2017. This grant will conclude 3/1/2018. This Project Completion Date is the date by which all project work must be completed. The Grantee agrees to administer the grant in compliance with the following provisions: ASSURANCES a. The Grantee agrees that this project will be administered and conducted in accordance with Minn. Stat. 168.98 for Grants Management. The Grantee must follow Minn. Stat. Chap. 177.41-44 regarding prevailing wage rates and contracts and corresponding Rules 5200.1000 to 5200.1120. The Grantee agrees that this project will be administered and conducted in accordance with the Secretary of the Interior's Standards for Archeology and Historic Preservation. (as published in the Federal Register of September 29, 1983), the Guidelines for History/Architecture Projects in Minnesota (October 2010), and the SHPO Manual for Archaeological Prooects in Minnesota (July 2005). d. The Grantee agrees that work will be carried out by project personnel who meet the Secretary of the Interior's Professional Qualifications Standards (as published in the Federal Register of September 2% 1983). e. Pursuant to 2013 Minnesota Laws, Chapter 137, Article 4, Section 2, Subdivision 5, the Grantee must give consideration to Conservation Corps Minnesota and Northern Bedrock Historic Preservation Corps, or an organization carrying out similar work. 42 The Grantee will acknowledge the support of the Society in materials produced and in programs.or presentations financially supported by the Society. If intellectual property is created, the parties will discuss the allocation of ownership and use rights. Copyright to copyrightable materials, including computer software, shall vest in the Grantee with a non -transferable royalty -free license to the Society for its non-commercial use. The.Grantee shall grant the Society an option to license any such material(s) it wishes to develop for commercial purposes on terms and conditions, including a royalty, as the parties hereto agree in a subsequent writing. h. Except for (a) the above limitation, (b) the Grantee's right to control publication of its own research results, (c) patented and patent -pending property and (d) the Grantee's confidential information, the Society will have the free, irrevocable, non-exclusive unlimited right to use any research results collected by the Grantee for any purpose. 2. FINAL REPORTS AND PROJECT PRODUCTS a. The final report and project products are due within 30 days after the project completion date. The final report must be completed electronically in the Minnesota Historical Society's Grants Portal (https://mnhs.fluxx.io). c. The Final Product(s) to be uploaded with the final report are; Sample entries from collections database and narrative of work completed. COST PRINCIPLES AND LIMITATIONS a. Only the items set forth in the Approved Project Budget (see Attachment A) may be,charged against the grant project. b. Any project expense not'specifically approved in tke Approved Project Budget will not be allowed except upon written request by the Grantee and written approval by the Society. c. Changes in the Approved Project Budget may not exceed twenty (20) percent of the Approved Project Budget. Changes that occur after the project begins which exceed twenty (20) percent will not be allowed except upon written request by the Grantee and written approval by the Society. d. Changes in the Project Completion Date will not be allowed except upon written request by the Grantee and written approval by the Society. 43 All work will conform to the Secretary of the Interio'r's Standards as outlined in the approved Scope of Work Form. Any change to the Scope of Work Form after it is approved must be requested in writing and approved by the Grants Office. No grant funds may be used to pay indirect costs, commonly referred to as overhead. 4. PROCEDURES FOR CONTRACTING SERVICES AND MATERIALS Any services and/or materials that are expected to cost $20,000 or more must undergo a formal notice and bidding process. b. Any services and/or materials that are expected to cost between $10,000 and $19,999 must be scoped out in writing and offered to a minimum of three (3) bidders. c. Any services and/or materials that are expected to cost between $5,000 and $9,999 must be competitively based on a minimum of three (3) verbal quotes. d. Support documentation of the procurement process utilized to contract services and/or materials must be maintained by the grantee and are subject to examination by Minnesota Historical Society, its designated representatives, or any applicable agency of the State of Minnesota for a minimum of six (6) years from approval date of the Final Report. 5. MAINTAINING GRANT RECORDS FOR AUDIT a. The Grantee must maintain records and accounts consistent with generally accepted accounting principles, and to provide for such fiscal control as is necessary to assure the proper disbursing of and accounting for grant funds. The Grantee must maintain records and accounts (including documentation of the procurement process) for this project on file for a minimum of six (6) years after approval of the Final Report. b. The Grantee agrees to maintain records to document any matching funds claimed as part of the project. The Grantee further agrees to secure reasonable written proof of the value of Staff or Volunteer Labor, and for Donated Materials contributed to the project. The Grantee agrees that accounts and supporting documents relating to project expenditures will be adequate to permit an accurate and expeditious audit. An audit may be made at any time by the Society, its designated representatives, or any applicable agency of the State of Minnesota. 44 6. ACKNOWLEDGEMENT OF SUPPORT a. For restoration/preservation grant projects, the Grantee agrees to post a sign during project work stating: This project has been financed in part with funds provided by the State of Minnesota from the Arts and Cultural Heritage Fund through the Minnesota Historical Society. b. All publicity releases, informational brochures, and -public reports relating to an approved grant project shall contain an acknowledgment as follows: This publication was made possible in part by the people of Minnesota through a grant funded by an appropriation to the Minnesota Historical Society from the Minnesota Arts and Cultural Heritage Fund. Any views, findings, opinions, conclusions or recommendations expressed in this publication are those of the authors and do not necessarily represent those of the State of Minnesota, the Minnesota Historical Society, or the Minnesota Historic Resources Advisory Committee. 7. HOLD HARMLESS The Grantee agrees to hold the Society harmless from any loss, damage, or expense—including reasonable attorneys' fees and other costs of defense— arising as the result of any claim, action, complaint, or discrimination proceeding, or litigation of any kind whatsoever, directly or indirectly brought about as a result of the funded project; or, b. Each party will be responsible for its own acts and behavior and the results thereof. The State's liability is governed by the Minnesota Tort Claims Act, Minn.Stat.Sec.3.736 and, other applicable law. 8. MODIFICATION No person or body other than the Society is authorized to modify any of the terms of this agreement, including -the scope of performances and cost limitations herein EKI established. The Society shall not be liable for any costs incurred by the Grantee, which are not in conformance with the terms of this agreement. NONDISCRIMINATION a. The Grantee agrees that in hiring of common or skilled labor for the performance of any work on the grant project that no contractor, material supplier or vendor shall, by reason of race, creed, color religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age , discriminate against any person or persons who are citizens of the United States, or resident aliens, who are qualified and available to perform the work to which the employment relates. b. The Grantee agrees no contractor, material supplier or vendor shall, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in the preceding paragraph, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed, color, religion, national origin, sex, marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age. 10. DISALLOWANCES Any cost paid for with grant_funds which is subsequently found to be disallowable under audit shall be refunded to the Society by the Grantee. 11. CANCELLATION The Society may withhold, cancel, or revoke in whole or in part the grant amount if it determines that the Grantee has materially breached any term or condition of this agreement. Grantees will be given a 30 -day notice. In lieu of cancellation, Grantees may be given proposed remedies to ensure successful completion of the project. In addition, both parties may mutually agree to cancel the agreement if they determine that the project will not produce beneficial results commensurate with further expenditure of funds or because of circumstances beyond the control of either party. In the event of cancellation, the Society may withhold proceeds of the Grant; demand that the Grantee return any already disbursed proceeds to the Finance Commissioner; and seek any additional legal or equitable remedy(ies). Finally, the Grantee, hereby acknowledges that the proceeds of the Grant are being financed in part with funds provided by the State of Minnesota and administered 46 through the Society, and that, per 2013 Minnesota Laws, Chapter 137, Article 4, Section 2, Subdivision 5, the funding will be canceled to the extent a court determines that the appropriation, or portion thereof, unconstitutionally substitutes for a traditional source of funding. 12. SPECIAL CONDITIONS The Society may require special conditions to ensure that the project meets applicable standards. Conditions must be worked sequentially as listed below. a. Grantee must submit names of vendor(s) to the Grants Office for review. b. Grantee must submit documentation of the Culturally Sensitive Objects held in the collections. Documentation includes a description of the items and the organization's plan for consulting with the culturally affiliated or descendant communities (if applicable). See the grant guidelines for more information: http://www.mnhs.org/legacy/grants/docs_pdfs/MHCHG_Manual_FY2016- 2017.pdf. Certification: We have read the above agreement and agree to abide by all of its provisions. Upon execution, this Agreement controls all activities during the project period. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed on the date(s) indicated below intending to be bound thereby. Signatures: Project Director Date Authorized Officer Date r,yN ATTACHMENT A MINNESOTA HISTORICAL SOCIETY Heritage Preservation Department Minnesota Historical & Cultural Heritage Grants Approved Project Budget Grantee: City of Centerville MHS Grant #: 1612-20388 Project: Collections Inventory and Cataloging Budget Item(s): Budget Item Grant Amt Grant Amt Match: Match: Total Requested Recommended Cash In -Kind Match Dell Laptop to Exclusively RunE 'i$850 11$850 e' !1$0 !Collection !Software Archival Boxes $380 ;!$380 N$0 Ethafoam $182 ;;$182 r - S�SO Acid Free Tissue i,$6 $6 t '' i$0 Artifact Tags US ;'$40 $40 $0 J' Paraloid B-72 for - -- I; 'Labeling Museum $10 I$10 ; 11$0 Objects t ' r ' is r' :i 48 Budget Item Grant Amt Grant Amt Match: Match: Total Requested Recommended Cash In -Kind Match Nitrile Gloves !:$14 !!$14 f ------ Jj$0 Past Perfect 1! J ;Multimedia !$308 ;'$308 ;$o ,Module ;Past Perfect First '�$276 ;;$276 !1$0 :Year Support Past Perfect 5.0 ,$696 $696 ii$O Institutional Membership American ;1$115 $0 ,$115 Association for :,State and Local History Off-site Work to Include Document Preparation and $600 $600 1! Finalization of 'Project Inventory and --J 'Cataloging Work 1$2,500 '(approximately 1'$2,500 11$0 50-:, 60 items @$60.00) Total: $5,977 :1$5,977 11 0 11$0 11$0 49 (D) Off -sale intoxicating liquor license. Off -sale intoxicating liquor licenses, which may be issued only to exclusive liquor stores or drug stores that have an off -sale license which was first issued on or before 5- 1-1994. The fee for an off -sale intoxicating liquor license established by the Council under § 111.08 shall be set by annual fee schedule adopted by Council which may be permitted by M.S. § 340A.408, Subdivision 3, as it may be amended from time to time; (E) On -sale intoxicating liquor license. (1) On -sale intoxicating liquor licenses, which may be issued to the following establishments as defined in M.S. § 340A.101, as it may be amended from time to time, and this chapter: hotels, restaurants, bowling centers, clubs or congressionally chartered veterans organizations and exclusive liquor stores. Club licenses may be issued only with the approval of the Commissioner of Public Safety. The fee for club licenses established by the Council under § 111.08 shall not exceed the amounts provided for in M.S. § 340A.408, Subdivision 2(b), as it may be amended from time to time. (2) The Council may in its sound discretion authorize a retail on -sale licensee to dispense intoxicating liquor off the licensed premises at a community festival held within the city under the provisions of M.S. § 340.404, Subdivision 4b, as it may be amended from time to time. (3) The Council may in its sound discretion authorize a retail on -sale licensee to dispense intoxicating liquor off the licensed premises at any convention, banquet, conference, meeting, or social affair conducted on the premises of a sports, convention or cultural facility owned by the city, under the provisions of M.S. § 340.404, Subdivision 4a, as it may be amended from time to time. (F) On -sale Sunday liquor license. On -sale Sunday liquor licenses which may be issued only after authorization to do so by voter approval at a general or special election as provided by M.S. § 340A.504, Subdivision 3, as it may be amended from time to time. Sale of alcoholic beverages in conjunction with the sale of food on Sunday begins at 10:00 am. if the applicant is in conformance with the Minnesota Clean Air Act; (G) Combination on-sale%ff-sale intoxicating liquor license. This license may be issued if the city has a population less than 10,000; (H) On -sale temporary intoxicating liquor license. Temporary on -sale intoxicating liquor licenses, with the approval of the City Council, which may be issued only in connection with a social event sponsored by a club, charitable, religious, or other nonprofit corporation that has existed for at least three years. No license shall be for longer than 4 consecutive days, and the city shall issue no more than 24 days worth of temporary licenses to any 1 organization in 1 calendar year; and (I) On -sale wine license. On -sale wine licenses which may be issued with the approval of the Commissioner of Public Safety to: restaurants having facilities for seating at least 25 people at one time and meet the criteria of M.S. § 340A.404, Subdivision 5, as it may be amended from time to time, and which meet the definition of a restaurant in § 111.03; and to licensed bed and breakfast facilities which meet the criteria in M.S. § 340A.401, Subdivision 1, as it may be amended from time to time. The fee for an on -sale wine license established by the Council under the provisions of § 111.08 shall not exceed 145 1 Page (D)A violation of this section is a misdemeanor punishable as provided by law, and is justification for revocation or suspension of any liquor, wine, or 3.2 percent malt liquor license or the imposition of a civil penalty under the provisions of this chapter. Ord. #13, adopted0 8/28/2002 § 111.05 CONSUMPTION IN PUBLIC PLACES. Except as otherwise provided for herein, no person shall consume intoxicating liquor or 3.2 percent malt liquor in a public park, on any public street, sidewalk, trail, parking lot or alley, or in any public place other than on the premises of an establishment licensed under this chapter, in a municipal liquor dispensary if one exists in the city, or where the consumption and display of liquor is lawfully permitted. Ord. #13, adopted 08/28/2002 § 111.06 TERM AND EXPIRATION OF LICENSES. (A)No person, except as otherwise provided in M.S. Chapter 340A, shall directly or indirectly deal in, sell, keep for sale or deliver any intoxicating liquor, 3.2 percent malt liquor or wine as part of a commercial transaction without first having received a license to do so as provided in this chapter; nor shall any private club or public place, directly or indirectly, or upon any pretense or by any device, allow the consumption or display of intoxicating liquor or serve any liquid for the purpose of mixing with intoxicating liquor without first obtaining a license from the city as provided in this chapter. (B) Each license shall be issued for a maximum period of one year. All licenses, except temporary licenses, shall expire on December 31 of each year unless another date is provided by ordinance. All licenses shall expire on the same date. Temporary licenses expire according to their terms. Ord. #13, adopted 08/28/2002 § 111.07 KINDS OF LIQUOR LICENSE. The following types of licenses may be issued up to the number specified in this chapter: (A) On -sale 3.2 percent malt liquor license. On -sale 3.2 percent malt liquor licenses which maybe issued only to restaurants, hotels, clubs, bowling centers and establishments used exclusively for the sale of 3.2 percent malt liquor with the incidental sale of tobacco and soft drinks; (B) Off -sale 3.2 percent malt liquor license; (C) Temporary 3.2 percent malt liquor license. Temporary 3.2 percent malt liquor licenses which may be issued only to a club, charitable, religious or nonprofit organization; 1441 Page X1512017 34OA.504 - 2016 Minnesota Statutes 2016 Minnesota Statutes Authenticate This section has been affected by law enacted dunng the 2017 legislative session. More info... 40A.504 HOURS AND DAYS OF SALE. Subdivision 1. 3.2 percent malt liquor. No sale of 3.2 percent malt liquor may be made between 2:00 a.m. and 8:00 a.m. on the days of Monday through Saturday, nor between 2:00 a.m. and 10:00 a.m. on Sunday. Subd. 2. Intoxicating liquor; on -sale. No sale of intoxicating liquor for consumption on the licensed premises may be made: (1) between 2:00 a.m. and 8:00 a.m. on the days of Monday through Saturday; (2) after 2:00 a.m. on Sundays, except as provided by subdivision 3. Subd. 2a. Certain dispensing exempt. Where a hotel possessing an on -sale intoxicating liquor license places containers of intoxicating liquor in cabinets in hotel rooms for the use of guests staying in those hotel rooms, and a charge is made for withdrawals from those cabinets, the dispensing of intoxicating liquor from those cabinets does not constitute a sale for purposes of subdivision 2. Subd. 3. Intoxicating liquor; Sunday sales; on -sale. (a) A restaurant, club, bowling center, or hotel with a seating capacity for at least 30 persons and which holds an on -sale intoxicating liquor license may sell intoxicating liquor for consumption on the premises in conjunction with the sale of food between the hours of 8:00 a.m. on Sundays and 2:00 a.m. on Mondays. (b) An establishment serving intoxicating liquor on Sundays must obtain a Sunday license. The license must be issued by the governing body of the municipality for a period of one year, and the fee for the license may not exceed $200. (c) A city may issue a Sunday intoxicating liquor license only if authorized to do so v the voters of the city voting on the question at a general or special election. A county iy issue a Sunday intoxicating liquor license in a town only if authorized to do so by the voters of the town as provided in paragraph (d). A county may issue a Sunday intoxicating liquor license in unorganized territory only if authorized to do so by the voters of the election precinct that contains the licensed premises, voting on the question at a general or special election. (d) An election conducted in a town on the question of the issuance by the county of Sunday sales licenses to establishments located in the town must be held on the day of the annual election of town officers. (e) Voter approval is not required for licenses issued by the Metropolitan Airports Commission or common carrier licenses issued by the commissioner. Common carriers serving intoxicating liquor on Sunday must obtain a Sunday license from the commissioner at an annual fee of $75, plus $30 for each duplicate. Subd. 4. Intoxicating liquor; off -sale. No sale of intoxicating liquor may be made by an off -sale licensee: (1) on Sundays; (2) before 8:00 a.m. or after 10:00 p.m. on Monday through Saturday; (3) on Thanksgiving Day; (4) on Christmas Day, December 25; or (5) after 8:00 p.m. on Christmas Eve, December 24. Subd. 5. Bottle clubs. No establishment licensed under section 340A.414, may permit a person to consume or display intoxicating liquor, and no person may consume or "splay intoxicating liquor between 1:00 a.m. and 12:00 noon on Sundays, and between JO a.m. and 8:00 a.m. on Monday through Saturday. Subd. 6. Municipalities may limit hours. A municipality may further limit the hours of on and off sales of alcoholic beverages, provided that further restricted on -sale hours for intoxicating liquor must apply equally to on -sale hours of 3.2 percent malt liquor. Mips://www.revisor.mn.gov/statutes/?ic=340a.504 1/2 W15(2017 340A.504 - 2016 Minnesota Statutes A city may not permit the sale of alcoholic beverages during hours when the sale is prohibited by this section. Subd. 7. Sales after 1:00 a.m.; permit fee. (a) No licensee may sell intoxicating liquor or 3.2 percent malt liquor on -sale between the hours of 1:00 a.m, and 2:00 a.m. unless the licensee has obtained a permit from the commissioner. Application for the permit must be on a form the commissioner prescribes. Permits are effective for one year from date of issuance. For retailers of intoxicating liquor, the fee for the permit is based on the licensee's gross receipts from on -sales of alcoholic beverages in the 12 months prior to the month in which the permit is issued, and is at the following rates: (1) up to $100,000 in gross receipts, $300; (2) over $100,000 but not over $500,000 in gross receipts, $750; and (3) over $500,000 in gross receipts, $1,000. For a licensed retailer of intoxicating liquor who did not sell intoxicating liquor at on - sale for a full 12 months prior to the month in which the permit is issued, the fee is $200. For a retailer of 3.2 percent malt liquor, the fee is $200. (b) The commissioner shall deposit all permit fees received under this subdivision in the alcohol enforcement account in the special revenue fund. (c) Notwithstanding any law to the contrary, the commissioner of revenue may furnish to the commissioner the information necessary to administer and enforce this subdivision. History: 1985 c 139 s 1: 1985 c 305 art 7 s 4: 1 S I985 c 16 art 2 s 3 subd 1; 1987 c 5 s 4: 1987 c 152 art I s 1: 1988 c 420 s 1: 1989 c 49 s 3-5; 1990 c 554 s 14; 1991 c 249 s 2122,31; 1992c513art 3s60: 1994c611s26: 1997c129art Is8:2002c318s2; 2003 c 126 s 10-12; I Sn2003 c 19 art 2 s 59.79; 2005 c 131 s 8-10; 2005 c 136 art 8 s 819; 2006c210s13:2015c9art 2s7 Copyright O 2016 by the Revisor of Statutes, State of Minnesota. All rights reserved. tips://www.revisor.mn.gov/stwmtesl?id=340a.W4 2l2 3/15/2017 Cuter 6 - Minnesota Session Laws 2017 Minnesota Session Laws Key: (1) language te be deleted (2) n w language CHAPTER 6—H.FNo. 30 An act relating to liquor; permitting the off -sale of intoxicating liquor on Sundays; prohibiting certain deliveries on Sunday; amending Minnesota Statutes 2016, section 340A.504, subdivision 4. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Section 1. Minnesota Statutes 2016, section 340A.504, subdivision 4, is amended to read: Subd. 4. Intoxicating liquor; off -sale. LajNo sale of intoxicating liquor may be made by an oft -sale licensee: (1) on Sundays, except between the hours of 11:00 a.m. and 6:00 V -.m.; (2) before 8:00 a.m. or after 10:00 p.m. on Monday through Saturday; (3) on Thanksgiving Day; (4) on Christmas Day, December 25; or (5) after 8:00 p.m. on Christmas Eve, December 24. (b) No delivery of alcohol to an off -sale licensee may be made by a wholesaler or accepted by an off -sale licensee on a Sunday. No order solicitation or merchandisine may be made by a wholesaler on a Sunday. EFFECTIVE DATE. This section is effective July 1. 2017. Presented to the governor March 3, 2017 Signed by the governor March 7, 2017, 2:31 p.m. Copyright n 2017 by the Revisor of Statutes, State of Minnesota. All rights reserved. Mtpsl www.revisor.mn.gov/laws/?id=6&year=20178dype=OIAaws0.1.0 1/1 Teresa Bender From: Kurt Glaser <kurtglaser@glaserlaw.net> Sent: Friday, March 10, 201712:21 PM To: Pat; Lt. Russ Blanck Cc: Pat Sweeney, pantonen@ci.circle-pines.mn.us; Teresa Bender; Mike Ericson; Bill Petracek Subject: Sunday Off -Sale Liquor Sales and Hours Of Liquor Sales Hello Folks This is a multi -city email in order to keep the Police Department and Circle Pines in the loop for enforcement purposes. Beginning Sunday, July 2nd, Sunday off -sale of intoxicating beverages is coming to every liquor store in the state. Lexington and Centerville's ordinance do not explicitly ban Sunday off -sale, so our ordinances conform to the upcoming change without the need for revision. After July 2nd, off -sale beverage may be sold on Sundays between the hours of 11:00 AM and 6:00 PM. In many ways, Cities are allowed to have more restrictive laws than granted by the State; however, selling liquor on Sundays falls into the exception where a City may not restrict sales from occurring on Sundays. Cities may be more restrictive than state law in regulating the hours of on -sale and off -sale. (Minn. Stat. § 340A.504, subd. 6.) Currently, State law allows that on -sale beverages may be served from 8:00 a.m. until 2:00 a.m. the next day. Lexington's code cites allows on -sale beverages to be served at the maximum hours allowed by law. None of the bars or restaurants open before 10:00 a.m. Centerville's code restricts on -sale beverage to be served no earlier than 10 a.m. and then until 2:00 a.m. Kelly's Korner Bar wants to serve liquor before 10:00 a.m. The City may wish to consider a revision. Neither City regulates the hours for off -sale liquor, so state law would apply. AFTER JULY 1ST THESE RULES APPLY (*subject to restricts which a City may impose) No sale of intoxicating liquor may be made by an off -sale licensee: (1) before 11:00 a.m. or after 6:00 p.m. Sundays; (2) before 8:00 a.m. or after 10:00 p.m. on Monday through Saturday; (3) on Thanksgiving Day; (4) on Christmas Day, December 25; or (5) after 8:00 p.m. on Christmas Eve, December 24. Kurt B. Glaser Attorney At Law Smith & Glaser, LLC 333 Washington Avenue 405 Union Plaza Building Minneapolis, Minnesota 55401-1370 612-333-6513 612-333-3821 fax KurtGlaser(a,Glaserlaw.Net This email has been scanned by the Symantec Email Security.cloud service. For more information please visit hqp://www.sManteccloud.com RECEIVED MAR 141011 MIDWEST EVENTSPORTSITHUS SUTDOOIS March 13, 2017 City of Centerville 1880 Main St Centerville, MN 55038 Mra VER &Vmw„s On behalf of Midwest Events and FrontRunner Events we wish to thank the City of Centerville, MN for your hospitality in allowing us to again conduct our Shake Your Shamrock 8K and 5K runtwalk in the City on March 11th. The event was another success with the runners and it couldn't have happened without the support and cooperation from everyone involved with the race, the City of Centerville, Parks and Recreation Department and Centennial Lakes Police. A special thanks to Teresa Bender and Mike Ericson for taking the time to work with us on the final details of the event, the police on site keeping the runners safe. As in the previous years, many runners came up to tell us what a great cunning trail this is. They were impressed with the venue. We look forward to next year's race. Thank you for your support. 4V 4 2 - Terry Thompson Midwest Events 1890 Whitaker Avenue White Bear Lake, MN 55110 651-251-5494 Randy Fulton FrontRunner Events 1665 90' St. White Bear Lake, MN 55110 Lacking Water Connections Address ASSESSED 6895 - 20th Avenue South 1998 6885 - 20th Avenue South 1998 7007 - 20th Avenue South 1998 7137 - 20th Avenue North 1990 7129 - 20th Avenue North 1990 7050 - 20TH AVENUE SOUTH 1990 7047 - 21 ST AVENUE 2006 7067 BRIAN DRIVE 1996 1705 CENTER STREET 2004 1721 CENTER STREET 2004 1736 CENTER STREET 2004 1744 CENTER STREET 2004 1752 CENTER STREET 2004 1753 CENTER STREET 2004 1761 CENTER STREET 2004 1776 CENTER STREET 2004 1840 CENTER STREET 2004 6882 CENTERVILLE ROAD ? ? 6939-6937 CENTERVILLE ROAD 2000 7008 CENTERVILLE ROAD 1998 7045 CENTERVILE ROAD 2004 7249 CENTERVILLE ROAD 2003 7262 CENTERVILLE ROAD 2003 6922 DUPRE ROAD 2004 7045 GOIFFON ROAD 2004 7060 GOIFFON ROAD 2004 1643 HERITAGE STREET 2004 1664 HERITAGE STREET 2004 1680 HERITAGE STREET 2004 7001 LAMOTTE DRIVE 2004 7013 LAMOTTE DRIVE 2004 7021 LAMOTTE DRIVE 2004 7102 LAMOTTE DRIVE 2004 1740 MAIN STREET 1996 — 1781 MAIN STREET 1996 1801 MAIN STREET 1996 1858 MAIN STREET 1996 — 7241 MAIN STREET 2002 7265 MAIN STREET 2002 7281 MAIN STREET 2002 6907 OAK CIRCLE 2004 6913 OAK CIRCLE 2004 6918 OAK CIRCLE 2004 7384 OLD MILL ROAD 2007 7389 OLD MILL ROAD 2007 7396 OLD MILL ROAD 2007 1540 PELTIER LAKE DRIVE 2002 1701 PELTIER LAKE DRIVE 2003 1710 PELTIER LAKE DRIVE 2003 1729 PELTIER LAKE DIRVE _ 2003 Ir,A07 PHEASANT LANE 2004 P8 PHEASANT LANE 2004 13 PHEASANT LANE 2004 6933 PHEASANT LANE 2004 7096 PROGRESS ROAD 1996 7124 PROGRESS ROAD 1996 7127 SHAD AVENUE 2004 7130 SHAD AVENUE 2004 7135 SHAD AVENUE 2004 7143 SHAD AVENUE 2004 7189 SHAD AVENUE 2004 7197 SHAD AVENUE 2004 6918 TOURVILLE CIRCLE 2004 6926 TOURVILLE CIRCLE 2004 UNASSESSED 7046 CENTERVILLE ROAD 2004 7267 CLEARWATER DRIVE 2009 7277 CLEARWATER DRIVE 2009 1716 HERITAGE STREET 1998 Special Res. For Connection - Res. #14- 028 1724 HERITAGE STREET 1998 Special Res. For Connection - Res. #14- 028 .40 HERITAGE STREET 1998 Special Res. For Connection - Res. #14- 028 6948 IVY COURT 2014 6927 IVY COURT 2014 6928 IVY COURT 2014 6944 IVY COURT 2014 6947 IVY COURT 2014 1990 MAIN STREET 1990 PAID CONNECTION FEES 7159 MILL ROAD 1993 7164 MILL ROAD 1993 7173 MILL ROAD _ 1993 _ 7221 MILL ROAD 1993 _ 7258 MILL ROAD 1993 1269 MOUND TRAIL 2006 1275 MOUND TRAIL 2006 1283 MOUND TRAIL 2006 1287 MOUND TRAIL 2006 7185 MOUND TRAIL 2006 1525 PELTIER LAKE DRIVE 2009 1529 PELTIER LAKE DRIVE 2009 1545 PELTIER LAKE DRIVE 2009 1548 PELTIER LAKE DRIVE 2009 1551 PELTIER LAKE DRIVE 2009 ' q60 PELTIER LAKE DRIVE 2009 ^ 6-PELTIER LAKE DRIVE 2009 X081 PELTIER LAKE DRIVE 2009 1610 PELTIER LAKE DRIVE 2009 1618 PELTIER LAKE DRIVE 2009 1626 PELTIER LAKE DRIVE 2009 1637 PELTIER LAKE DRIVE 2009 1645 PELTIER LAKE DRIVE 2009 i 1677 PELTIER LAKE DRIVE 2009 1693 PELTIER LAKE DRIVE 2009 1697 PELTIER LAKE DRIVE 2009 1756 PELTIER LAKE DRIVE 2009 1767 PELTIER LAKE DRIVE 2009 1775 PELTIER LAKE DRIVE 2009 1966 NORTH ROBIN LANE 6908 SUMAC COURT 2013 UNASSESSED - RES. #05-048 1299 MOUND TRAIL 2005 1355 MOUND TRAIL 2005 J 1369 MOUND TRAIL 2005 1375 MOUND TRAIL 2005 1385 MOUND TRAIL 2005 1393 MOUND TRAIL 2005 1397 MOUND TRAIL 2005 ` _ 1405 MOUND TRAIL 2005 115 Res. #14-028 A RESOLUTION DETERMING WATER SERVICE AVAILABILITY FOR CERTAIN PROPERTIES WHEREAS, City Code Chapter 51, Section 51.08, specifies that all properties with water service available shall connected by a specific date and WHEREAS, properties at 1716, 1724 and 1740 Heritage Street (Subject Properties) have a watermain on the back of their property, however the city downtown infrastructure plan provides for a future main to be constructed in the street at the front of these properties, and WHEREAS, the future watermain to be constructed in Heritage Street would be considerably closer to the homes than the existing main at the back property line, thus the cost to connect to the closer main in the street would likely be less than the alternative line at the back of the property. NOW THEREFORE BE IT RESOLVED by the City Council of Centerville, Minnesota, that: for the purposes of the mandatory connection date provided in City Code Chapter 51, the watermain to be constructed in the street is hereby determined to be where mandatory service shall be required for the Subject Properties, and the deadline for connection shall be in accordance with the policy in effect at the time that watermain is constructed. This Resolution still requires any property to follow the provisions of City Code Chapter 51, Section 51.08(b) in the event a private well on the property falls into disrepair. Adopted by the Council this 27th day of August, 2014. Tom Wilharber, Mayor TeresaBender, Clerk Mike Ericson From: Jeff Paar Sent: Friday, March 03, 2017 2:03 PM To: Teresa Bender; Mike Ericson Subject: RE: Teresa Bender shared "2017-03-08 CC Packet.pdf" with you In regards to your water are talking about the work session I want to have on the sunset date for mandatory water connection? If so, I know we have a sunset date set for residents to connect to city water if it is available to their home. I would like to; Confirm the sunset date. Discuss the policy. Have the number of homes that are not currently connected, but have water available to connect to. Discuss how the policy effects the 2017 road project and future road projects. Thanks, Jeff Paar Mayor City of Centerville centervillemn.com Cell -612-799-0958 Twitter- @Mayor Paar Facebook- Jeffrey Paar From: Teresa Bender Sent: Friday, March 03, 20171:41 PM To: Jeff Paar; Mike Ericson Subject: RE: Teresa Bender shared "2017-03-08 CC Packet.pdf' with you Dear Jeff: As Mike is out of the office today and Ellie was unable to supply me with ABDO, Eick and Meyers information, it will be forthcoming when Mike returns on Monday. On a side note, what type of information are you looking for regarding water connections? How many, where located, whether or not they have been assessed/paid connection fees, mandatory connection date? Teresa -----Original Message ----- From: Jeff Paar Sent: Friday, March 03, 20171:02 PM To: Teresa Bender; Mike Ericson Subject: RE: Teresa Bender shared "2017-03-08 CC Packet.pdf' with you Mike, lease make sure we have pricing for ABDO as well as what Ellie wants to charge. Jeff Paar Mayor City of Centerville centervillemn.com Cell -612-799-0958 Twitter- @Mayor_Paar Facebook- Jeffrey Paar From: Teresa Bender (via Dropbox) [no-reply@dropbox.com] Sent: Friday, March 03, 201712:52 PM To:Jeff Paar Subject: Teresa Bender shared "2017-03-08 CC Packet.pdf" with you [https:Hcf.dropboxstatic.co m/static/i mages/ema ils/glyph/glyph_349IA02x. png] Hi Jeff, Teresa Bender (tbender@centervillemn.com) invited you to view the file "2017-03-08 CC Packet.pdf" on Dropbox. Teresa said: 'Dear All: Here is your link to the upcoming City Council meeting packet. Enjoy the great weather and your weekend. sincerely, Teresa" View file<https://www.dropbox.com/I/scl/AADis_18aeKWOP9bYuB-VocU7uYBc2zeYUO> Enjoy! The Dropbox team © 2017 Dropbox This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.symanteccloud.com Teresa Bender From: Laska, Nancy <nancy.laska@jostens.com> Sent: Friday, February 24, 201710:14 AM To: Teresa Bender Subject: Feedback from resident at 1393 Mound Trail Theresa, thanks for the information this morning on the meeting that I missed this week! Please forward this email to anyone you feel is appropriate as I would like to thank the mayor and counsel for keeping the cost of the upcoming street improvements down and at a very reasonable assessment, much appreciated! I would also like to take this chance to voice my opinion on the upcoming water hookup accessment for those of us who have not and have a perfectly good working well, last I heard this would become mandatory by the end of 2017. I understand that if my well starts having issues and stops working that I would be required to hook up to city water, but until that time it seems silly for me to pay for something I already get for free (and is excellent tasting water). I would be willing to pay the connect fee costs now and then just have to pay a contractor to do the hookup if and when my well is no longer working. If there is any meeting in the future to discuss this assessment, please let me know and I will attend and voice my opinion but thought an email might be just as effective. Nancy Lasky 1393 Mound Trail 612,581-1193 This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.s=anteccloud.com and in determining the cost the Council shall take into consideration the front footage, shape and area of the lot or tract of land with which the connection is made. Upon written request of the owner of the lot or tract of land, showing good cause, the Council may provide that the connection charge be specially assessed as a lien against the lot or tract of land payable in semi-annual installments for a term of years at an interest rate as the City Council shall determine. Unless deferred payment is so authorized, all connection charges shall be payable in full prior to the issuance of a building permit for new construction on the lot or tract of land. (C) No permit shall be issued for any connection, repair, enlargement or alteration to the sewer system until a determination has been made by the city of the service availability charge (SAC), to be imposed by the Metropolitan Waste Control Commission, and the applicant has paid to the city the full amount of any service availability charge that may be applicable. Ord. #30, adopted 0511111977 § 51.08 MANDATORY CONNECTION TO PUBLIC SYSTEMS. (A) It is unlawful for any person to install a private water system which is intended to provide water for human consumption or a private sewer system in the city except in cases where the public water or sewer systems are not accessible to the premises where the private systems are requested. To determine whether or not the public water and/or sewer systems are available for connection, each person or corporation desiring to install a private water or sewer system must first make application for connection to a public system. Upon determination by the city that it is not feasible to connect the applicant's premises to the public water or sewer system, then the applicant shall be granted a permit to install a private water and/or sewer system in accordance with all appropriate state and local regulations and subject to an agreement with the city recognizing the temporary nature of the private system. (B) Not withstanding the other provisions of this chapter, property served by a private water or private sewer system shall immediately connect to public sewer and public water whenever a private sewer or private water system fails, falls into disrepair, or creates a nuisance or health hazard. A system "falls into disrepair" when the costs of the repair exceeds $1,000.00. In any event, the necessity to bore a new or replacement well is a condition which requires the property to connect to public water and public sewer. (C) All property served by private sewer systems must connect to municipal sewer within 12 months of when it is made available and if municipal sewer is available to properties not connected on the effective date of this ordinance, the property must abandon the private system and connect to municipal sewer no later than 12-31-2012. (D)All property served by private water systems must connect to public water, if it is available, no later than 12-31-2017, except that where water is made available by the City after January 1, 2013, properties served shall be connected no later than 12-31-2021. Ord. 2d #26, amended 1211012008; Ord. 2d #38, amended 0910812010, Ord. 2d #62, amended 0110912013, amended 0512212013. 351Page § 150.30 SUMP PUMP REQUIRED. (A)Sump pump systems required. Sump pump systems shall be installed in new residential, commercial and industrial buildings, except in situations of on -grade construction. (B) Stormwater discharge prohibited. It shall be unlawful for any owner, occupant or user of any premises 14 to direct into or allow any stormwater, surface water, groundwater, roof runoff, pond overflow, well water or water from residential, industrial or commercial air conditioning systems to drain into the sanitary sewer system of the city. (C) Draintile system. A draintile, sump basket, pump, electrical receptacle and rigid pipe connection to the outside shall be required for any new residential buildings constructed within the city. The Building Official may determine the need for this installation when slab -on -grade construction occurs. The system shall be installed as follows: (1) The building shall have a draintile placed around the inside perimeter of the foundation connected to a sump basket. The sump basket shall be located at least ten feet away from any inside floor drain; (2) A discharge pipe shall be installed to the outside wall of the building with rigid pipe (plastic, copper, galvanized or black pipe), 3/4 -inch inside diameter minimum, and shall be a permanent installation. A permanent installation shall be one which provides for year round discharge capability to either the outside of the dwelling, building, or structure, or is directly connected to city storm sewer. It shall consist of a rigid discharge line to the outside of the exterior wall of the structure, without valving or quick connections for altering the path of discharge. When not connected to a city storm sewer, the outlet shall be to the rear yard of the property, unless another location is specifically authorized by the City. Connections directly to the city storm sewer shall require a permit from the City. (3) The electrical receptacle shall be located no greater than five feet from the sump basket. (D)Alternate materials or methods. The provision of this section are not intended to prevent the use of any material or method of construction not specifically prescribed by this section; provided, any alternate has been approved and its use authorized by the Building Official. The Building Official may approve any alternate, provided that the proposed design is satisfactory and complies with the provisions of this section and that the material, method or work offered is, for the purpose intended, at least the equivalent of that prescribed in this section. The Building Official shall require that sufficient evidence or proof be submitted to substantiate any claims that may be made regarding its use. The details of any action granting approval of an alternate shall be recorded and entered in the files of the department of the Building Official. (E) Existing installations. When a draintile system is to be installed in an existing structure that had no system of surface water drainage when first constructed, the system shall be installed the same as for new construction. 249 1 Page (4) A fee established by the annual fee schedule for final site inspection shall be retained by the city. Penalty, see § 150.99 Ord. #52, adopted 06/12/1991, Ord. amended 09/08/2004 COSTS § 150.60 REIMBURSEMENT OF COSTS ASSOCIATED WITH CERTAIN DEVELOPMENTS. The city encourages the development and redevelopment of lands within the city. It shall be the general policy of the city that private developments shall not be subsidized by the city, but shall pay all costs associated with such development or redevelopment, including but not limited to staff time and consulting fees. When practical, the city shall require development agreements with adequate security to ensure that city costs are reimbursed by the developer or property owner. f § 150.99 PENALTY. Any person violating any provision of this chapter shall be guilty of a misdemeanor. 251 1 Page