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Home My WebLink About2017-04-05 P & R PacketCITY OF CENTERVILLE PARKS & RECREATION COMMITTEE AGENDA Wednesday, April 5, 2017 — 6:30 p.m. City Hall I. CALL TO ORDER 1. Roll Call II. APPROVE AGENDA III. APPOINTMENTS/PRESENTATIONS 1. Race Director Report, Ms. Kerri Kolstad, Wahoo! Adventures IV. APPROVAL OF MINUTES 1. Parks & Recreation Committee Minutes of March 1, 2017 V. UNFINISHED BUSINESS 1. GAGA Pit — Review Bids Received for Heavy Duty Steel Corner Braces (Tabled) 2. Fete des Lacs Festival Committee Meeting on March 27, 2017 Update — Admin. Ericson VI. NEW BUSINESS 1. Discussion — Selection of Wednesdays for Meetings VII. UPDATES 1. Council Updates — Council Member Montain 2. Replacement of Audio Equipment 3. Review 5 Year P & R Projects List 4. Vacancies VIII. ACTION ITEMS IX. ADJOURNMENT *REMINDERS** Planning & Zoning Commission Meeting — April 4, 2017, 6:30 p.m. Parks & Recreation Committee Meeting — May 3, 2017, 6:30 p.m. City Council Meeting — April 12, 2017, 6:30 p.m. (Council Chambers) City Council Meeting — April 26, 2017, 6:30 p.m. (Council Chambers) Fete des Lacs — July 21, 22 & 23, 2017 PARKS AND RECREATION COMMITTEE Wednesday, March 1, 2017 — 6:30 p.m. Pursuant to due call and notice thereof, the Parks & Recreation Committee of the City of Centerville held a scheduled meeting on March 1, 2017 at the City Hall location. Present: Vice Chairperson Kevin Amundsen Committee Member Chris Bettinger Committee Member Brian Peterson Committee Member Suzanne Seeley Also Present: Council Member, Matt Montain r... r Race Director Kerri Kolstad { City Administrator, Mike Ericson Absent: Committee Member Kevin Waeghe I. CALL TO ORDER Vice Chairperson Amundsen called the March 1, 2017 Meeting of the Parks & Recreation Committee to order at 6:30 p.m. in the City Council Chambers. II. APPROVE AGENDA Committee Members added 2017 City Focus Goals under Unfinished Business, Item #2 and Skate Night Review under Updates. Motion by Committee Member Seeley, seconded by Committee Member Peterson to Approve the Agenda as Amended. All in favor. Motion carried. III. APPOINTMENTS/PRESENTATIONS 1. None. IV. APPROVAL OF MINUTES 1. Parks & Recreation Committee Minutes of February 1, 2017 Vice Chairperson Amundsen provided members with an opportunity to review/amend the submitted minutes. Committee Members made the following corrections: Added Committee Member Waeghe and Public Works Director Palzer as absent, State Statute was modified in 2013 regarding park dedication fees under New Business, Item #1 and corrected sentence two (2) to read: "He stated that the budget of $2,000 should cover the costs." Under Updates/Other, Item #2. City of Centerville Parks & Recreation Committee March 1, 2017 Motion by Committee Member Bettinaer. seconded by Committee Member Peterson to Approve the Minutes of February 1. 2017 as amended. All in favor. Motion carried. V. UNFINISHED BUSINESS 1. GAGA Pit — Review Bids Received for Heavy Duty Steel Corner Braces (Tabled) Committee Members discussed that alternative options may be more economically feasible. 2. 2017 City Focus Goals City Administrator Ericson noted that Council approved the Goals and they will be utilized by Staff and Committee/Commission(s). VI. NEW BUSINESS 1. Race Director Report, Ms. Kerri Kolstad, Wahoo! Adventures Ms. Kolstad reported that the website would soon be updated, new race routes have been determined for 2017 which will allow for a more organized start/finish area (Hidden Spring Park) and be more spectator -friendly. She shared additional information from the Festival Committee meeting which was attended by herself, Committee Members Bettinger and Peterson. 2. Special Event Permit Application — Paddle de Fete — Pat Branch Mr. Pat Branch has proposed a new event for the 2017 Fete des Lacs Festival and it will be a kayak and paddle board race with the proceeds going to "No One Left Hungry". Motion by Committee Member Bettinner, seconded by Committee Member Amundsen to Recommend to Council the Approval of the Special Event Permit Application — Paddle de Fete as presented. All in favor. Motion carried. VII. UPDATES/OTHER 1. Council Updates — Council Member Matt Montain Council Member Montain updated the Committee on a number of items. He inquired about the budget and how it is tracked. Discussion ensued regarding the amount of snow received for the past few years and unseasonable warm temperatures. Council Member Montain mentioned that he owns a Sno Gun which makes snow; however it needed an air compressor to function. 2. Replacement of Audio Equipment Page 2of3 City of Centerville Parks & Recreation Committee March 1, 2017 Mr. Tom Lee is authorized to expend $2,000 for the replacement of existing equipment. The City will advertise the replaced equipment on the League of MN Cities web site. 3. Review 5 Year P & R Projects List The Committee reviewed. 4. Fete des Lacs Festival Committee Update — Admin. Ericson (Meeting Scheduled for February 27, 2017) City Administrator Ericson noted the agenda from the February 27, 2017 meeting. He stated that sponsor letters would be forwarded shortly to those that sponsored in the past and all Centerville businesses. 5. Skate Night Review The Committee discussed the Skate Night activities which were hampered by warm weather. They noted that in years past there have been a number of other activities besides skating and hayrides. They discussed renaming it "Winter Fest". They discussed the lack of snow and Council Member Montain's Sno Gun. Council Member Montain stated that making snow for the sledding hill and snowman making activities would be with ease with the gun. VIII. ACTION ITEMS REVIEW Due to the absence of the Recording Secretary, these items remained the same. IX. ADJOURNMENT Motion by Committee Member Seeley, seconded by Committee Member Bettinaer to adjourn the meeting at 8:07 a.m. All in favor. Motion carried. Submitted by: Michael A. Ericson, City Administrator Page 3 of 3 AGENDA 2017 CENTERVILLE FETE DES LACS FESTIVAL COMMITTEE MONDAY, March 27, 2017 - 6:30 PM Centerville City Hall 6:30 pm 1. Welcome and Introductions — Mike Ericson 6:35 pm 2. Review Charge from Centerville Lions and Businesses "Fun Family Event That Builds Community" - Need New Theme — Committee agreed on a "Wild West" Theme • 2017 Festival is July 18-23 — Tuesday -Sunday • Recap from Kerri Kolstad, Race Director 6:55 pm 3. Review of 2017 Committees • Sponsorship - Donations and In -Kind Gifts • Publicity: Still on going with the website o fetedeslacs.org and Facebook o One Page Poster and Tri -Fold o North Metro TV- Will be using the drone this year • Banners and Signage • Sports Events o Softball — Todd Steffen actively recruiting teams and will be Mid -West events for sign ups o Kickball o Celebrity Kickball - Todd / Bill / Pete o Running Race — Kerri o Paddling/Canoe/Paddleboard Event — Pat Branch Safety Briefing with Bald Eagle Ski club, CLPD, CFD o Kids Abilities Kick Ball 5:00pm Friday o Bean Bag toss Sunday 10-2? o Committee discussed possible Boxing event, however city ordinance prohibited it. The committee respectfully decided to pass. This could still be an event at a different time/weekend Family Activities o Inflatables and Petting Zoo — Lions — Friday night to draw families for fire works o Gold Star Carnival Face Painting/Balloon Guy/ Kiddie Carnival o Music — Tom Lee — The band Trout will play outside @ Kelly's. Committee Requests that Public Works staff help the band set up tent/stage/orange fencing o Food — Lions o Parade / Solicit Bands/Crunch — Jeff, Ben, Mike & Teresa -Parade will start at Brian Drive and Main Street, then end the same place as last year o Fireworks — City / Lions / CLPD / CFD / Radio Club - Had good meeting with Ben From Hollywood Pyro. and festival committee members including John Thill - Want to keep Lion's Food/Beer tent open as long as possible, especially during the fireworks - Offer to shoot fireworks closer to St. Gen's church - Option to shoot fireworks over the lake - Eliminates set up at park/ keeps Lion's food/beer open during show - Hollywood Pyro. Does water shows @ 12 other locations, including Lake Minnetonka o Volleyball Tourney and Band — Kelly's - Will happen at Kelly's o Golf Tournament — Kelly's — A Friday Event o Bald Eagle Water Ski Show — Tina Lobin o History Exhibit w/Tom Dupre and family — Looking to expand the hours of open house. o Remax will have short hot air balloon rides @ vacant lot across from Kelly's 6pm-8pm on Saturday • Insurance — Paul Steffel — Farmers /LMCIT • Master Map — Mike and Kerri • Security — CLPD — Sgt. Bill Jacobson • K-9 / CERT / Fire Demos — CLPD & CFD & Michelle • Refuse/Recycling — Lewis Segl & WM & Mary Lou 7:05 pm 4. Volunteers • Lions • Park & Recreation • Centerville Elementary PTA Committee • Centennial High NHS & PEER Leaders • Main Street Business Association • Boy Scouts and Girls Scouts • St. Genevieve Catholic Church — Mary Lou • Anoka County Radio Club — Bob, Jeremiah, Tom • Eagle Brook Church 7:20 pm 5. Discussion on Major Sponsors: 7:25 pm 6. Schedule Next Meeting for April 24t' 7:30 pm 7. Adjournment Anoka County City Council/Park and Rec Meeting Time and Dates: • Andover: o CC: 1 St & 3rd Tuesday, 7:00pm o P&R: I"& 3rd Thursday, 7:00pm • Anoka: o CC: 1s'& 3rd Monday at 7:00 p.m. Work sessions: 4th Monday at 5:00 p.m o P&R: 3rd Tuesday, 7:00pm • City of Bethel: o CC: 1St & 3rd Thursday, 7:00pm o P&R: N/A (They do not have a Park Board/Commission) • City of Blaine: o CC: 1st & 3rd Thursday at 7:30 PM, Work sessions: 1st, 2nd and 3rd Thursdays at 6:30 PM o P&R: 4th Tuesday, 7:00pm • City of Circle Pines: o CC: 2nd & 4th Tuesday, 7:00pm o P&R: 1St Tuesday, 6:30pm • City of Columbus: o CC: 2nd & 4th Wednesday, 7:00pm o P&R: 3rd Thursday, 6:30pm • City of Columbia Heights: o CC: 2nd & 4th Monday, 7:00pm o P&R: 4th Wednesday, 5:30pm • City of Coon Rapids: o CC: 1st & 3rd Tuesdays, 7:00pm o P&R: 2nd Monday (except December), 6:30pm • City of East Bethel: o CC: 1St & 3rd, 7:00pm o P&R: 2nd Wednesday, 6:30pm • City of Fridley: o CC: 2nd & 4th Mondays, 7:00pm o P&R: 1St OR 2nd Monday, 7:00pm • City of Ham Lake: o CC: 1St & 3rd Monday, 6:00pm o P&R: 3rd Wednesday. 6:00pm • City of Hilltop: o CC: 1St & 3rd, Monday 7:00pm o P&R: N/A • City of Lexington: o CC: 1St & 3rd Thursday, 7:00pm o P&R: 1St Monday, 6:30pm • City of Lino Lakes: o CC: 2nd & 4th Monday, 6:30pm o P&R: 1St Monday, 6:30pm • Township of Linwood: o CC: 2nd & 4th Tuesday, 6:OOpm o P&R: 4th Monday, 6:OOpm • City of Nowthen: o CC: 2nd Tuesday, 7:OOpm o P&R: 1St Tuesday, 7:OOpm • City of Oak Grove: o CC: 2nd & last Monday, 7:OOpm o P&R: 3rd Wednesday, 6:30pm City of Ramsey: o CC: 2nd & 0 Tuesday, 7:OOpm o P&R: 2nd Tuesday, 6:30pm City of St. Francis: o CC: I"& 3rd 6:00pm o P&R: N/A (They do not have a Park Board/Commission) • City of Spring Lake Park: o CC: 1" & 3rd Mondays, 7:O0pm o P&R: 1St Tuesday, 6:30pm • City of Hugo: o CC: I"& 3rd Monday, 7:OOpm o P&R: 3rd Wednesday, 7:OOpm • City of White Bear: o CC: 2nd & 4u' Tuesday, 7:00pm o P&R: 3rd Thursday, 6:30pm • City of Forest Lake: o CC: 2nd & 4d' Monday, 7:00pm o P&R: 3rd Tuesday, 5:00pm Mike Ericson From: Tom Lee <tomlee@nol-tec.com> Sent: Thursday, March 30, 2017 2:11 PM To: Mike Ericson Subject: RE: Final Final Fete de Lacs meeting notes 3/27/16 Attachments: Music in the park2017.x1s Mike, Three things: Attached is the spread sheet I put together for the music program. Column I is what I need P&R to approve (totals $2200) which covers 6 performances, 7 re -usable banners and ASCAP fees. Column J would be funded by EDC and/or P&R and/or local business? (totals $1,050) IF Dirt Road Dixie commits making a 3rd parking lot performance and 3 re- usable banners. (Cole Thomas and Ever Changing Mood are new acts) Otherwise Column J would be only 2 Parking lot performances for $650. Make sense? I'll need to get both budgets approved before I can have Teresa send out contracts and lock this in. (Prairie Anthem is also new act) I wait until contracts are signed and returned before creating flyers and advertising. (learned this the hard way) Secondly, The music equipment I intend to purchase would pretty much be a direct replacement of the current system, almost exactly what we now have, just brand spanking new. (about $1,400) I'd also be purchasing half a dozen addition XLR cables ($25 each) (some of the existing XLR mic cables are bad) for approximately $1,550 in total. I'd like to get some kind of formal authorization so there is no hold up getting re-imbursed. Lastly, related to the new equipment, I would formally offer $600 (transparent as can be) to purchase the existing equipment from the city (mixer, 2 mains w/stands, 2 monitors only, everything else would stay) While I don't really have a NEED for it, I could find a use for most of it AND more importantly, if there was an issue later on with the new equipment, I could use the old system as a backup (Plan B) until repairs or replacement could be made. FYI, The city could probably get more for the system (maybe $800?) from the right buyer and/or by parting it out, but that would take time and effort and there would be no back up gear. Just wanted to be as transparent as possible. From: Mike Ericson [mailto:MEricson@CENTERVILLEMN.com] Sent: Thursday, March 30, 2017 12:58 PM To: Tom Lee <tomlee@nol-tec.com> Subject: FW: Final Final Fete de Lacs meeting notes 3/27/16 From: Charles Roberts Sent: Wednesday, March 29, 2017 10:03 AM To: Mike Ericson <MEricson@CENTERVILLEMN.com> Subject: Final Final Fete de Lacs meeting notes 3/27/16 Charles Roberts Adminstrative Intern City of Centerville, Minnesota 651-792-7932 This email has been scanned by the Symantec Email Security -cloud service. For more information please visit http://www.symanteccloud.com Band Name Contact Telephone Email STYLE OF MUSIC DATE FEE P&R COST EDC COST 1183 Duran o Point Lino Lakes MN 55038 Di Shorts Brass Band Tom Heimerman 612-518-2862 h m t New Orleans S Brass Band 8/612017 350.00 $350.00 BM R N Y TRANS M SwIng,Jazz 234 Bridge St. Shoreview, Mn55126 11050115`' Street N Hidden S Rini_& Porch Pickers Jo Kramer Cole Thomas Cole Thomas 651-785-7484 m i m Acoustic Contemporary Rock/Po Coun 6/13/2017 200.00 $200.00 308 2nd Street SE Osseo MN 55369 www. m Hidden S in Park Maple Street Ramblers Fred Baffle 651-483-0609 fribailmaurnmedu Dixie Land 200.00 Dirt Road Dixie Dirt Road Productions 651-500-3553 n h m Classic & Contemporary Count 6/17/17 $400.00 $400.00 37688 Elk Ave North Branch, MN 55056 dirtroaddixie0amail.com Apple Academ Dirt Road Productions 651-500-3553 -QvmnastcJ20060yahoo.corn LaValle Jazz Cats Kathi LaValle 651-269-4838 i val ail. Swin /Jazz 6/20/2017 $ 350.00 $350.00 Sawtooth Brothers 7242 Lavelle Drive Centerville, Mn 55038 Hidden SDrino Park 1,500.00 15429 679th St Wabashe,Mn 55981 Mean Gene & the Woodticks Eu ene Shedi 612-839-7155 HEDIW TRANS C M Acoustic Folk/Rock/Blues 6/27/2017 1 300.00 $300.00 5129 Wild Marsh Drive White Bear, Mn 55110 Hidden SDring Park Prairie Anthem Steve Poynter 651-4335153 www.the poin aol.com Acoustic Country/Folk 7/8/2017 $200.00 $200.00 18919 Layton Ave. N. Marine on St. Croix, MN 55047 Centennart Aly Hanzal iJeff Hanzal 612-750-1442 Acoustic Po Contem Rock/Count 7/11/2017 $ 150.00 $150.00 7381 Old Mill Road Centerville MN 55038 Hidden Spring Park iEverchanging Mood Rick Meyer 651-324-7707 rikm 1 h .com Jazz,Latin, Blues 7/18/2017 $250.00 $250.00 Hidden Sprina Park Sound Fall Tom Sorenson 651-429-8832 =20000aol.corn Acoustic Po /Classic & Contemporary R 7/22/2017 $ 400.00 $400.00 5049 124th St Ct N lWhite Bear Lake MN 55110 Michelle's Paws ASCAP fee $330.00 1 30.00 BANNERS 10 $320.00 $270.00 $50.00 TOTAL $3,250 $2,200.00 $1,050.00 All Jammed U Mike Conlon 612-849-5055 rnlkeY7140corn st.net Acoustic Classic Rock/Country 200.00 1183 Duran o Point Lino Lakes MN 55038 Standard Deviation Brady Moroney 651-407-4242 BM R N Y TRANS M SwIng,Jazz 250.00 11050115`' Street N Stillwater MN 55082 Porch Pickers Jo Kramer 651-631-8286 d k mer mca Blue Grass/Count 200.00 2700 Pascal St.N. Roseville, Mn 55113 Maple Street Ramblers Fred Baffle 651-483-0609 fribailmaurnmedu Dixie Land 200.00 1011 Hesley Hill Court Shoreview, Mn 55126 Dirt Road Dixie Dirt Road Productions 651-500-3553 -QvmnastcJ20060yahoo.corn Classic & Contemporary Country 1,000.00 37688 Elk Ave North Branch MN 55056 dirtroaddixie[rpamail.com Sawtooth Brothers MJ Moravec 507-990-6456 h rothe m Blue Grass 1,500.00 15429 679th St Wabashe,Mn 55981 Vin Rose Vincent Rose 612-432-4479 vincen1krosegbhotmail.com Acoustic, country, rock 500.00 5091 Eastwood Rd Mounds View, Mn 55112 www.vinniemse.com MAIDEN DIXIE Jonathan Krantz lonathankrentaftmall.com ontem ra Country 500.00 Ca Y Thomas Black Tom Lee 651-426-1254 tornleehomeAMotitlook.com Pirate Tales, ClassiGContemora Rock 250.00 7179 Brian Drive Centerville MN 55038