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Home My WebLink About2017-05-24 Set Agenda w-HandoutsCITY OF CENTERVILLE COUNCIL MEETING doft If w teryi��e Wednesday, May 24, 2017 6:30 p.m. or shortly thereafter Set Agenda COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPOINTMENTS/PRESENTATIONS 1. Mr. Todd Steffen, Corner Express — Anoka County Outstanding Business Recycling Award (Page 1) 2. Mr. Wayne Whitwam — Principal, Centerville Elementary School IV. APPROVAL OF AGENDA VI. APPROVAL OF MINUTES 1. May 10, 2017 City Council Meeting Minutes (Pages 2-9) "Replacement Pages" VII. CONSENT AGENDA 1. City of Centerville May 11, 2017 through May 25, 2017 Claims (Check #31032- 31045) (Pages 10-11) & (Check #31046-31054) (Page Ha) 2. Centennial Fire District Claims through May 18, 2017 (Check #7847-7870) W/Payroll Check #7854-7858 (Pages 12-13) 3. Centennial Lakes Police Claims through May 9, 2017 (Check #11424-11446) (Page 14) 4. Special Event Permit Application — Anoka County Radio Club Field Day Exercises (June 23-25, 2017), Laurie LaMotte Park Parking Lot (Pages 15-24) 5. Encroachment Agreement — 7162 Mill Road, (Draintile, Landscape Block & Flowers), V from Property Line (Pages 25-28) VIII. OLD BUSINESS 1. Ruffridge Johnson Equipment Company, Purchase Agreement — 2065 Commerce Drive (Pages 2944) IX. NEW BUSINESS 1. Discussion on City Council Computer Tablets (Pages 4546) 2. HueLife Proposal for Employee Engagement/Organizational Review (Pages 47-53) 3. Discussion on Motor Vehicle Traffic on Trail (Pages 54-55) X. COUNCIL & ADMINISTRATION ANNOUNCEMENTS 1. Administrator Ericson a. Anoka County Recycling Award for City (Pages 56-60) X1. ADJOURNMENT *REMINDERS** Planning & Zoning Commission Meeting - June 6, 2017, 6:30 p.m. (Council Chambers) Parks & Recreation Committee Meeting - June 7, 2017, 6:30 p.m. (Council Chambers) City Council Meeting - June 14, 2017, 6:30 p.m. (Council Chambers) City Council Meeting - June 28, 2017, 6:30 p.m. (Council Chambers) Garage Sale Days - June 9 & 10, 2017 Clean Up Day - June 17, 2017 from 8:00 a.m. - 12:00 (noon) Fete des Lacs - July 21, 22 & 23, 2017 Parade - July 22, 2017 5K/8K/Walk/Run - July 22, 2017 Paddle de Fete - July 23, 2017 (Paddle Board, Canoe & Kayak Race) - No One Left Hungry Foundation Music in the Park - June 13, June 20, June 27, July 11, July 18 & July 25, 2017 (Bands TBD) Night to Unite - August 1, 2017 Movie in the Park - September 16, 2017 - Laurie LaMotte Memorial Park (Movie TBD) Music in the Park Dirty Shorts Brass Band - June 6, 2017, Hidden Spring Park (6-8 p.m.) Cole Thomaq - June 11, 20175 Hidden Spring Park (6-9 p m,) LaValle Jazz Cats - June 20, 2017, Hidden Spring Park (6-8 p.m.) Mean Gene & the Woodticks - June 27, 2017, Hidden Spring Park (6-8 p.m.) Prairie Anthem - July 8, 2017, CenterMart Parking Lot (6-8 p.m.) Aly Hanzal - July 11, 2017, Hidden Spring Park (6-8 p.m.) Everchanging Mood - July 18, 2017, Hidden Spring Park (6-8 p.m.) Soundfall - July 22, 2017, Parking Lot Across from City Hall (10 -Noon) CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES May 10, 2017 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of May 10, 2017 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain Council Member Steve King ABSENT: None STAFF: City Engineer Mark Statz City Attorney Kurt Glaser City Administrator Mike Ericson COUNCIL MEETING I. CALL TO ORDER Mayor Paar called to order 6:30 p.m. II. APPOINTMENTS/PRESENTATIONS 1. None. III. APPROVAL OF AGENDA N®r t .AP -row-,ed P Mayor Paar added Check #31022 through #31031 under Consent Agenda Item #1. Motion by Council Member Love, seconded by Council Member Montain to Approve the Azenda with the Above Noted Additions. All in favor. Motion carried. IV. APPROVAL OF THE MINUTES 1. April 26, 2017 City Council Meeting Minutes Mayor Paar provided Council with an opportunity to make modifications. Council Member Koski requested that on Page 4, Item b., remove the word "for" in the second sentence, remove the word "a" and "in" in the last sentence of the first paragraph. City of Centerville Council Meeting Minutes May 10, 2017 Council Member Koski stated that he emailed the modifications to the Clerk prior to the meeting. Motion by Council Member Koski, seconded by Council Member Love with the above referenced amendments. Council Member King abstained. Motion carried. VIII. CONSENT AGENDA 1. City of Centerville April 27, 2017 through May 10, 2017 Claims (Check #31000-31021) & #31022-31031 2. Centennial Lakes Police Claims through April 25, 2017 (Check #11404- 11423) 3. Successful Performance Review — Building Official/P.W. Director Mr. Paul Palzer 4. Centerville Lions Donation to P & R 5. Church of St. Genevieve Request for Licensing — Annual Parish Festival (August 20, 2017) a. Temp. On Sale Liquor License b. Charitable Gambling (Bingo, Pull -Tabs & Raffle) 6. Res. #17-OXX — Supporting Local Decision -Making Authority 7. Approve License Agreement w/RCWD — Storm Water Model Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Motion by Council Member Montain, seconded by Council Member Koski to approve the Consent Agenda as Presented. All in favor. Motion carried. IX. OLD BUSINESS 1. Review Fete des Lacs Festival Committee Schedule of Events Administrator Ericson stated that this item was tabled at Council's previous meeting and reported that the Festival Committee is offering new events and festivities this year. He stated that the Committee desired to hold a music event at Kelly's Korner outside in the parking lot but they needed assistance setting up the stage, fencing and moving items that are owned by the Centerville Lions. Administrator Ericson stated that the City's insurance company would cover Public Works Staff liability issues associated with completing these tasks on private property. Attorney Glaser stated that City Staff utilization needs to be for a public purpose, the event is the City's Festival, however, it may be interpreted differently by others and the City should be reimbursed for their services or if the Administrator chooses direct Staff to assist volunteers. When questioned whether Kelly's Korner and the Committee could find volunteers to complete these tasks, Ms. Vicki Bryne stated they could. Administrator Ericson stated that Centennial School District would be providing students Page 2 of 8 City of Centerville Council Meeting Minutes May 10, 2017 for volunteering along with a request for volunteers in the newspaper. Several members of the Council were not in favor of City Staff assisting in the moving and setting up of equipment on private property. Administrator Ericson stated that the Committee was looking for direction regarding an outdoor event versus and indoor event. Council Member King questioned noise levels, that band that was hired for the performance and the City's noise ordinance along with the Centennial Lakes Police Department's knowledge of the event and noise level requirements. Administrator Ericson stated that more information regarding events and activities would be forthcoming. Ms. Vicki Byrne stated that she would complete a Special Event Permit Application shortly for the event and she appreciated the new, shortened application. Council Member Koski stated that he appreciates Kelly's Korner being an active member in the community. No action was taken by Council. 2. Final Payment — Anoka County — CSAH21/Centerville Road Project Administrator Ericson stated that this item was tabled from the previous meeting. Engineer Statz stated that the cover letter from Anoka County is incorrect and confusing. He stated that the City has made payments required by the Joint Powers Agreement with the County in the amounts of $238,000 and $408,000 for a total of $646,000 along with a payment for the removal of the downtown colored concrete of $241,000. He also stated that with the final 5% due and owing of $56,837.14. Lengthy discussion ensued regarding the costs associated with Met. Council's force main which was included in the base bid, St. Paul Regional Water's piping, curb and gutter being roughly $300,000 and storm sewer being split between the City and Anoka County, small change orders that were not split out that the City requested from time to time and future detailed accounting being submitted to Council of projects. Council Member Montain stated that he has attempted to work with Anoka County regarding standing water in his front yard to no avail and feels that the water does not flow properly in the area. He believes that the final payment should not be released until such time the County determines to correct the issue or inform the City otherwise. Administrator Ericson stated that he has contacted Anoka County regarding this issue along with Council Member Montain; however, he will again address the requesting whether or not they will repair the area. Page 3 of 8 City of Centerville Council Meeting Minutes May 10, 2017 Motion by Council Member Montain, seconded by Council Member Koski to table the final payment to Anoka County until the next council meeting schedule for Mav 24, 2017. All in favor. Motion carried. 3. Met. Council (MCES) Flow Rate Follow -Up Administrator Ericson stated that the City is in receipt of Mr. Kyle Colvin's responses to questions Council had at a previous Council meeting (February 8, 2017). Administrator Ericson stated that Engineer Statz addressed several of the questions that Council had and provided clarification for several items of concern. Engineer Statz stated that Council's concerns were addressed and that Mr. Colvin will be addressing additional items in the next few weeks as the 2016 flows have not been finalized. He also stated that in Mr. Colvin's email, MCES will be changing their allocation model for 2017 so he will address those questions then. Council Members were disappointed in the amount of time Mr. Colvin took to address their concerns, had concerns for infiltration and sump pump discharge, along with grading and procedures for ensuring that grade of lot is maintained. Council Member King questioned the readings and monitoring of lift stations by Met. Council and Engineer Statz stated that he believed their systems were automated but he would research this item. Discussion ensued regarding ensuring that residents are pumping their discharge to their rear yard rather than their floor drains or laundry tubs, inspections, fines and review of the City Code. No action was taken by Council. X. NEW BUSINESS 1. 1688 Heritage Street — Culvert Removal Administrator Ericson stated that with the Centerville Road project a culvert at this address was abandoned. Engineer Statz stated that Staff has been visually inspecting the culvert in the driveway since the project and believe that it should be removed and the homeowner made whole. He stated that there has been a hump in the driveway from the culvert since the street was originally constructed and believes that the City should remove it. Council Members had concerns regarding obtaining bids if needed, coordination with the owner's replacement of the driveway and costs incurred by the City. Motion by Council Member Love, seconded by Council Member Montain to Approve the Removal of the Storm Pipe ($3,750) and Reimburse the Homeowner the Cost to Repave the Area or Pave the Area (Owners Preference) With Staff Informing the Property Owner. All in favor. Motion carried. Page 4 of 8 City of Centerville Council Meeting Minutes May 10, 2017 2. Discussion on City Council Meeting Day and Time City Administrator Ericson stated that this item was included in the 2017 City Council Focus Goals. He reported that both the Planning & Zoning Commission and Parks & Recreation Committee have considered this item and desire to have their meetings remain on the same day. Council Member Koski desired for this item to be considered as he and others on Committees/Commissions travel throughout the work week and he feels that the Committees/Commissions/Council may obtain more interest from the public in becoming members if meetings were held on Mondays or Thursdays. Consensus of Council was to remain meeting on Wednesdays but consider the possibility for change closer to the end of the year. 3. Local Water Plan Proposal from City Engineer Engineer Statz stated that he and Mr. Burmeister and Mr. Palzer recently attended a Rice Creek Watershed District workshop to review new requirements to produce a Local Water Plan which will become a part of the City's Comprehensive Plan. He stated that this plan takes the place of the City's Surface Water Management Plan (SWMP). He also stated that the Watershed needs a review period and has scheduled the City's completion date as late as possible (July, 2018). Engineer Statz stated that the name of the document has been modified along with several new requirements. Mayor Paar stated that this plan will become a part of the City's Comprehensive Plan and is required. Mayor Paar had concerns regarding City control and stated that recently meetings were held with both Representative Runbeck and Senator Chamberlain regarding support for municipal control. Council Member Montain questioned stormwater ponds and working in conjunction with other entities. Engineer Statz stated that Stantec would be working with other local entities when needed and explained the difference between the City's Stormwater Pollution Prevention Plan (SWPPP) and Surface Water Management Plan (SWMP) by stating that the SWPPP involves water quality and the SWMP involves managing storm water and quantity of it. Council Member Montain again questioned agreements for maintaining storm water ponds (public or private). Administrator Ericson stated that RCWD is working on it and would bring back to Council. Engineer Statz suggested that Council discuss the plan at a work session. He also stated that it would cost the City approximately $24,000 to complete the plan. Administrator Ericson stated that the funds would be expended from the Storm Water Enterprise Fund. Motion by Council Member Love and Seconded by Council Member Koski to Accept the Proposal from Stantec to Complete the City's Local Water Plan as Page 5 of 8 City of Centerville Council Meeting Minutes May 10, 2017 Presented with Funds Being Expended from the Storm Water Enterprise Fund. All in favor. Motion carried. 4. LaMotte Park Storm Water Reuse System — Air Sampling Test Results Engineer Statz stated that the MN Department of Health along with the University of Minnesota, the United States Department of Agriculture (USDA), and the United States Geological Survey (USGS) sampled air and water droplets from the LaMotte Park stormwater resuse system. He stated that the results may be slightly alarming, however, the Department of Health does not recommend that the City cease operations or even modify them. He also stated that the Department of Health recommends continued use during the overnight hours allowing daytime periods for drying from the sun and a lengthy period before the area has public activity to allow potential harmful organisms' ample time to subside or become inactive. The Department also recommends monitoring of the pond for highly populated water fowl or public health alerts related to the bird flu so that during these periods it is not utilized. Discussion ensued regarding health concerns for all other ponds and residents utilizing them to water their lawns, City Code, potential for City liability and pond ownership. Council concurred that public health is the highest priority, continued research needs to be completed and that they appreciated the information. No action was taken by Council. 5. Ready Landscaping, 6867 — 20a Avenue South Request for Encroachment Agreement (Fence) Administrator Ericson stated that Ready Landscaping is a welcomed addition to the community, desires to install a high quality fence similar to others in the neighborhood with it being in the City's drainage/utility easement. Ready Landscaping's request was for the fence to be constructed 2' in from the side property lines. Avenue South as Presented. All in favor. Motion carried. X1. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1. Administrator Ericson Administrator Ericson stated that the City's auditing firm ABDO, Eick & Meyers had been here for two days completing the audit and they found nothing irregular. He also Page 6 of 8 City of Centerville Council Meeting Minutes May 10, 2017 reported that information would be being supplied for Mr. Richard Fursman to engage in Staff development which was included in the 2017 City Council Focus Goals. Attorney Glaser stated that on April 28, 2017 he participated in the Anoka County Law Day. He stated that over 3,000 individuals participated. He reported that litigation associated with the Kelly matter is completed and in the City's favor. Engineer Statz stated that the proposed Mattamy home development in Lino Lakes will not be completed else another developer takes the project on, the Waterworks site is progressing with the demolition of the building, that it is anticipated that the 2017 Mill & Overlay project will commence on May 17, 2017 and with good weather should be completed within two (2) weeks and Staff would be ensuring that manholes and gate valves are a proper levels. Council Member Love stated that he attended a recent Centennial Lakes Governing Board meeting where Life Saver Awards were given out, recognition of outgoing Board Members Fehrenbacher and Wilharber, held a public forum regarding the use of body cameras where no input was received from the public, impacts to the budget for PERA modifications, proposed addition of a community alert system and the Chief s upcoming strategic plan for 2019. Council Member Love stated that the Chief's 21" Century Policing is continuing forward with recognition programs such as lapel pins, officer recognition, employee retention, etc. Mayor Paar stated that he attended the Centennial Early Childhood and Family Education (ECFE) Center Grand Opening, it was well-done and a great event. He also stated that Superintendent Deitz was on hand and is of the highest quality and good to have in the school district. He also stated that he recently attended the Minnesota Mayors Conference and met a number of Mayors. He learned the importance of keeping residents engaged and involved, additional ideas for marketing of the City's Fete des Lacs Celebration, shoreline restoration and felt that the conference was well worth it. Council Member Koski stated that he attended the Anoka County Government Officials meeting along with Administrator Ericson and Mayor Paar. He stated that he felt that it was very informative. Council Member Montain stated that he had attended the recent Fire Protection Council meeting where an audit was just completed allowing for recalculation of membership fee formulas which would be roughly $100 for the City of Centerville. He reported that the Anoka County Fire Academy would be taking place on July 6 and is fully funded. He also reported that the Fridley Training facility would be closing in the near future, however a regional facility is being looked into. Mayor Paar stated that residents should look at the City's web site, sign and the Fete des Lacs web site for information and contact Administrator Ericson if you are interested in volunteering for the event. Page 7 of 8 City of Centerville Council Meeting Minutes May 10, 2017 Mayor Pur requested that residents support the local economy and support local businesses as they need support. XII. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to adiourn the Regularly Scheduled Meeting of May 10, 2017 at 8:50 p.m. All in favor. Motion carried. Respectfully submitted by Teresa Bender, City Clerk Page 8 of 8 CITY OF CENTERVILLE Check Detail - May 24, 2017 - Update 05/24/17 1:03 PM Page 1 Check Date Check # Vender Name Comments Amount 5/24/2017 031046 COMCAST HIGH SPEED INTERNET Check Nbr 031046 COMCAST $37.92 5/24/2017 031047 DELTA DENTAL JUNE 2017 DENTAL INSURANCE Check Nbr 031047 DELTA DENTAL $388.55 5/24/2017 031048 HOME TITLE INC. 7248 BRIAN DR - REFUND OVER PD FINAL BILL Check Nbr 031048 HOME TITLE INC. $4.51 5/24/2017 031049 MCMA M. ERICSON - MEMBERSHIP Check Nbr 031049 MCMA $123.00 5/24/2017 031050 REHBEINS BLACK DIRT BLACK DIRT - CITY HALL Check Nbr 031050 REHBEINS BLACK DIRT $37.50 5/24/2017 031051 SUN LIFE INSURANCE COMPANY 2017 JUNE SHORT-TERM DISABILITY INS. $142.46 5/24/2017 031051 SUN LIFE INSURANCE COMPANY 2017 JUNE LIFE INSURANCE $56.10 Check Nbr 031051 SUN LIFE INSURANCE COMPANY $198.56 5/24/2017 031052 TASC COBRA ADMINISTRATION FEE - 7-1-17 THRU 7-31-17 Check Nbr 031052 TASC $10.00 5/24/2017 031053 VERIZION WIRELESS CELL PHONE - SERV THRU 5-9-17 $52.23 5/24/2017 031053 VERIZION WIRELESS CELL PHONE - SERV THRU 5-9-17 $52.23 5/24/2017 031053 VERIZION WIRELESS CELL PHONE - SERV THRU 5-9-17 $52.23 5/24/2017 031053 VERIZION WIRELESS CELL PHONE - SERV THRU 5-9-17 $156.69 Check Nbr 031053 VERIZION WIRELESS $313.38 5/24/2017 031054 ERICSON, MIKE MILEAGE REIMBURSEMENT - APRIL 2017 Check Nbr 031054 ERICSON. MIKE $128.40 Total checks $1,241.82