HomeMy WebLinkAbout2017-05-24 CC MInutes - ApprovedCITY OF CENTERVILLE
CITY COUNCIL MEETING MINUTES
May 24, 2017
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting of May 24, 2017 at City Hall, 1880 Main Street.
PRESENT: Mayor Jeff Paar
Council Member Russ Koski
Council Member D. Love
Council Member Matt Montain A 1) 1) r ov e
Council Member Steve King
ABSENT: None
STAFF: City Engineer Mark Statz
City Attorney Kurt Glaser
COUNCIL MEETING
I. CALL TO ORDER
Mayor Paar called to order 6:30 p.m.
II. APPOINTMENTS/PRESENTATIONS
1. Mr. Todd Steffen, Corner Express — Anoka County Outstanding Business
Recycling Award
Mr. Steffen was unavailable to attend and Mayor Paar read the Certificate to the
public. He thanked Mr. Steffen and his employees for their efforts and
congratulated them on their award.
2. Mr. Wayne Whitwam — Principal, Centerville Elementary School
Mayor Paar stated that he reached out the Mr. Whitwam and invited him to
Council to recap the 2017 school year. Mr. Whitwam introduced himself to
Council, stated that he received his five (5) year recognition pin, several other
members of Staff.
Mr. Whitwam stated that Ms. Michele McClellan, a 4th Grade teacher at
Centerville Elementary, was named Teacher of the Year, that the Elementary
School is offering a pilot AVID program to its students. The program is offered
to High School age students assisting them in college readiness and success will
City of Centerville
Council Meeting Minutes
May 25, 2017
assist 3rd, 4th and 5 t grade students in gaining important study habits similar to the
High School AVID program which prepares students for college readiness and
success.
Council viewed a short YouTube made by Centerville Elementary students
regarding the achievements made and new programs that have been instituted
throughout the year.
Several Council Members commented that the school is taking shape and looking
great.
Mr. Whitwam thanked Council for their time and invitation.
III. APPROVAL OF AGENDA
Mayor Paar added Check 431046 through 431054 under Consent Agenda Item 41.
Mayor Paar noted that Council had before them replacement pages 2-9.
Council Member Love requested that New Business be moved and discussed prior to Old
Business as members of the audience were present for that item.
Motion by Council Member Love, seconded by Council Member Montain to
Approve the Agenda with the Above Noted Amendments. All in favor. Motion
carried.
IV. APPROVAL OF THE MINUTES
1. May 10, 2017 City Council Meeting Minutes
Mayor Paar provided Council with an opportunity to make modifications.
Council Member King stated that he was
disclaimers, warranties and responsibilities
Climate Change Modeling Plan.
opposed to the Local Water Plan due to
and stated that there was no mention of
Motion by Council Member Montain, seconded by Council Member Koski with the
above referenced amendments. Council Member King Abstained. Motion carried.
V. CONSENT AGENDA
1. City of Centerville May 11, 2017 through May 25, 2017 Claims (Check
#31032-31045) & (Check #31046-30154)
2. Centennial Fire District Claims through May 18, 2017 (Check #7847-7870)
3. Centennial Lakes Police Claims through May 9, 2017 (Check #11424-11446)
4. Special Event Permit Application — Anoka County Radio Club Field Day
Exercises (June 23-25, 2017), Laurie LaMotte Park Parking Lot
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5. Encroachment Agreement — 7162 Mill Road, (Draintile, Landscape Block &
Flowers), 1' from Property Line
Mayor Paar provided an opportunity for Council Members to add additional items or
remove items for further discussion.
Motion by Council Member Love, seconded by Council Member King to approve
the Consent Agenda as Presented. All in favor. Motion carried.
VI. NEW BUSINESS
1. Discussion on Motor Vehicle Traffic on Trail
Council Member Love stated that his neighbor Mr. Paul Luther, 1955 Eagle Trail has
discussed with him concerns for motor vehicle use on the trail near their homes and
concern for pedestrian and bicyclists safety.
Discussion ensued regarding license plate numbers, reporting with Centennial Lakes
Police Department, signage being removed by offenders/young adults and placing
seasonal barricades.
Lengthy discussion was had regarding damaging the trails by landscape firms, liability if
someone was injured, damaging due to vehicle weight, ownership of the easement that
the trail is on, barricading the trail that extends from Eagle Trail to 20'h Avenue and
between 6851 and 6847 Beaver Pond Way to the trail behind the homes/within the Anoka
County Rice Creek Regional Park, alerting both the Centennial Lakes and Lino Lakes
Police Department and reporting back within a month.
Motion by Council Member Montain, seconded by Council Member Koski to Install
Seasonal Barricades on Both Trails, Provide Council with a Report in One (1)
Month and Contact Centennial Lakes Police and Lino Lakes Police Department
Notifying Them of Same. All in favor. Motion carried.
Mayor Paar reminded the audience and public that the trails should not be used by
motorized vehicles and they are built for use of pedestrians and bicyclists only.
2. Discussion on City Council Computer Tablets
Mayor Paar stated that several months ago the City of Circle Pines purchased tablets for
their Council Members in an attempt to relieve costs associated with paper packets and
staff preparation time. He stated that he felt that Members could utilize the tablet for
packets, emails and retain information for the period of their tenure along with notes of
their liking. He also stated that it could be handed down to their successors.
Mayor Paar stated that the expenditure would be roughly $600 for the purchase of a two -
in -one RCA tablet with a leather case with stand.
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Council Member Montain stated that he currently likes the electronic format, is
concerned about monthly copier fees, having instant access for past packets, internet and
notes. He stated that it would need to be an all or nothing switch over to make economic
sense for the City to incur these expenditures.
Council Member Koski stated that $80 each seems to be extremely inexpensive and
would like to see options, storage, other manufacturers, longevity, a demonstration of use
and overall use of the product prior to purchase. Council Member Love concurred.
Council Member King stated that he has never utilized one before and would need
training before he felt comfortable using the device. He was also concerned about
viruses and potential for something of better quality.
Council Member Montain questioned whether he could contact the City of Circle Pines to
ascertain a demonstration of their tablets and he was encouraged to contact the City
Administrator.
Attorney Glaser stated that if a Council Member were to utilize the device for personal
data or retrieving personal data and that data would become public information. Attorney
Glaser also advised that policies should be in place for these types of devices being
offered.
Motion by Council Member Montain, seconded by Council Member Love to Table
This Item Until Next Council Meeting Allowing Members to Complete Additional
Research. All in Favor. Motion carried.
Mayor Paar encouraged members to complete desired research on their own via Best
Buy, another vendor, Youtube or by reaching out to Council Members of the City of
Circle Pines or their Administrator.
2. HueLife Proposal for Employee Engagement/Organizational Review
Mayor Paar stated that Administrator Ericson requested that the item be placed on the
agenda for discussion. He stated that Administrator Ericson believes that this was to
occur closer to his hiring and is contained in the 2017 City Focus Goals. Mayor Paar
stated that both the Administrator and Mr. Fursman believe that the proposal would
review the current operating environment and be a good tool to build upon.
City Attorney Glaser stated that upon the request of the Mayor, he presented Council
with a proposal for organizing a Personnel Committee. He stated that the language was
taken from the City of Lexington's Code and recommended that it be utilized to provide
formal evaluations for Department Heads and the City Administrator along with
negotiating union contracts. He stated that the Committee would not be involved in the
day-to-day operations of the City and its suggested make up would be of two (2) Council
Members and himself allowing recommendations to be brought to the full Council. He
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also stated that the make-up of members could deviate from this but within the open
meeting law regulations.
Council Member King had concerns regarding things being pushed through and desired
to ensure that the full Council would receive a recommendation from the Committee and
then Council would discuss and make decisions. He stated that he is in favor of the
proposal.
Council Member Koski stated he feels that the Personnel Committee works well in
Lexington, has concerns about current policy, job descriptions and possible need for
updating, looking at the League of MN Cities for training opportunities and programs for
providing services, costs and providing opportunities for staff to be heard.
Mayor Paar stated that in the past he has been in Administrative Offices, does believe that
the 2017 City Focus goals address maintaining a high quality staff, but believes that the
Committee should be organized first allowing for their research and recommendation
back to the full Council regarding educational needs, staff improvement, organizational
review, etc.
Council Member Montain stated that he has participated in similarly lead sessions and
some are good and others are not, he too feels that the 2017 City Focus Goals address
maintaining a high quality staff, has concerns that not everyone has the same ideas, does
not feel that the Attorney should be appointed to the Committee due to costs, that the
Attorney's use in employment matters should be on-call, that most Staff supersede
Council in longevity, has concerns for possibility of micro -managing Staff and day to day
operations.
Council Member King questioned whether the entire Council would be made aware of
the meeting of the Personnel Committee. City Attorney Glaser stated that the meeting of
the Committee would generate notification to Council members; however, does not
require that legal notification be given that they are meeting as they are not a quorum of
elected or appointed individuals.
Mayor Paar strongly agreed that no micro -managing would occur, that the Committee is
just another tool that can be utilized.
Council Member Love stated that the Agenda Item of HueLife Proposal morphed into the
potential for forming a Personnel Committee and believes that the HueLife Proposal
should be tabled with discussion of the Personnel Committee at their next meeting. City
Attorney Glaser stated that the Council does have discretion to add items to their agenda
at their meeting and that it ties into what the Administrator proposed regarding an
organizational review.
Council Member Montain stated that he felt it was a step-by-step process.
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Motion by Council Member Love, seconded by Council Member Koski to Authorize
City Attorney to Prepare a Draft Ordinance for the Personnel Committee.
Council Member Koski questioned the proposal for HueLife and proceeding forward.
Council Member Love amended his motion to include the tabling of Hue/Life
Proposal. Council Member Koski accepted the friendly amendment.
Council Member Koski questioned whether two (2) separate motions needed to be made.
Council Member Koski questioned establishing a Personnel Committee prior to
contracting services with the Committee making recommendations to the full Council.
Council Member King stated that he does not want to just consider one (1) consultant if
Council choses to hire for services.
All in favor. Motion carried.
IX. OLD BUSINESS
1. Ruffridge Johnson Equipment Company, Purchase Agreement — 2065
Commerce Drive
Attorney Glaser stated that he has been working with Ruffridge Johnson Equipment
Company, their Staff and owners Mr. & Mrs. Pederson regarding the new purchase
agreement. He stated that the purchase agreement is the same as the previous one with
conditions of a one (1) year period and obligation to buy the City's property if the 1031
exchange property is sold.
Council had concern regarding 10 days rather than seven (7) days and Attorney Glaser
stated that was an informality and closing would occur simultaneously.
Motion by Council Member Montain, seconded by Council Member Love to
Approve the Purchase Agreement as Presented.
Discussion ensued regarding whether if they sell their property without utilizing the 1031
what ramifications does the City have, if selling utilizing the 1031 exchange they must
purchase and close within six (6) months another parcel/building, not binding forever
through the agreement, concern that if he is offered more money for their current
property and not through their existing purchase agreement with Oppiden they would not
have to purchase the City's property and the City Attorney's belief that Ruffridge
Johnson's attorney addressed the City's concerns correctly.
All in favor. Motion carried.
X. COUNCIL & ADMINISTRATION ANNOUNCEMENT
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1. Administrator Ericson
a. Anoka County Recycling Award — City of Centerville
Administrator Ericson was absent from the meeting.
Council Member King stated that the NMTV is completing a study on closed captioning
with new equipment.
Council Member Koski expressed gratitude to Corner Express and its employees for
implementing recycling and congratulated them on receiving an award.
Council Member Montain reminded the audience and public of Parks & Recreation
events with Music in the Park happening every Tuesday evening at Hidden Spring Park
commencing at 6:30 p.m. and Movie in the Park scheduled for September 16, 2017 with
the movie to be determined.
Mayor Paar gave a brief review of upcoming events: Fete des Lacs, registrations being
accepted for the parade, runs, volleyball, kickball and softball tournaments and
paddleboard and kayak races. He also reported that Garage Sale Days was June 9 and 10
with Clean Up Day on June 17, 2017. Mayor Paar stated that residents may be unaware
that Waste Management offers yard waste and branch pickup curbside for $7.50/month
during the summer months but billing will be yearly.
Mayor Paar thanked individuals that are serving in the armed forces and those that have
served as Memorial Day was upcoming.
XII. ADJOURNMENT
Motion by Council Member Koski, seconded by Council Member King to Adiourn
the Regularly Scheduled Meeting of May 25, 2017 at 8:22 p.m. All in favor. Motion
carried.
Respectfully submitted by Teresa Bender, City Clerk
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