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Home My WebLink About2017-08-23 CC Packetteryille CITY OF CENTERVILLE COUNCIL MEETING & CLOSED EXECUTIVE SESSION Wednesday, August 23, 2017 6:30 p.m. or shortly thereafter Set Agenda COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARING 1. None. VI. APPROVAL OF MINUTES 1. July 12, 2017 City Council Meeting Minutes 2. July 26, 2017 City Council Meeting Minutes 3. August 9, 2017 City Council Meeting Minutes VII. CONSENT AGENDA 1. City of Centerville August 10, 2017 through August 23, 2017 Claims (Check #31269-31287 (Page 1) a. Missed Checks from August 9, 2017 Meeting (Check #31248 & 31249) (Pages 2-3) 2. Centennial Lakes Police Claims through August 17, 2017 (Check #11562-11584) (Page 4) 3. Centennial Fire District Claims through August 8, 2017 (Check #7933-7940) w/Payroll Check #7928-7932 (Page 5) 4. Proclamation Res. #17-OXX - Domestic Violence Awareness Month (Page 6) 5. Proclamation — Constitution Week (September 17-23, 2017 (Page 7) 6. Proclamation — Monday, September 18, 2017 Century College Day in Centerville (Page 8) 7. Corrpro — Water Tower Maintenance Agreement (10/1/2017-9/30/2018) (Pages 9- 11) 8. Encroachment Agreements: 1815 & 1805 Partridge Place — Fence & 7044 Eagle Trail — Water Accessory Structure (Page 12) 9. Anoka County — Final Payment, Centerville Road (Was Being Held) (Page 13) 10. Special Event Permit Application — Road Closure, Fox Run to Shad Avenue August 26, 2017 from 5:00 p.m. — Midnight (Pages 14-16) 11. Pay Request #2, Valley Paving — 2017 Mill & Overlay Project (Pages 17-19) 12. Acceptance of Administrative Intern Roberts' Reports for MCMA Grant Reimbursement (Pages 20-27) VIII. OLD BUSINESS 1. 2017 Fee Schedule Revised **Emailed Monday** IX. NEW BUSINESS 1. Centennial Lakes Police Department 2018 Budget (Pages 28-34) 2. Centennial Fire District 2018 Budget (Pages 35-43) 3. Hiring of Cleaning Services for City Hall & P.W. @ $12.00/hr. Not to Exceed 10 hrs./Two Weeks 4. City Administration Hiring Process 5. Interim City Management 6. Part -Time Office Assistance X. COUNCIL/LEGAL ANNOUNCEMENTS CLOSED EXECUTIVE SESSION (Unless Otherwise Noted) I. CALL TO ORDER 1. Roll Call II. ITEMS OF DISCUSSION 1. City Administrator Transition X1. ADJOURNMENT *REMINDERS** Planning & Zoning Commission Meeting — September 5, 2017, 6:30 p.m. (Council Chambers) Parks & Recreation Committee Meeting — September 6, 2017, 6:30 p.m. (Council Chambers) City Council Meeting — August 23, 2017, 6:30 p.m. (Council Chambers) City Council Meeting — September 13, 2017, 6:30 p.m. (Council Chambers) St. Genevieve's Parish Festival & Chicken Dinner — August 20, 2017 Movie in the Park — September 16, 2017 — Laurie LaMotte Memorial Park (Movie TBD) CITY OF CENTERVILLE Check Detail - August 23, 2017 08/18/17 12:09 PM Page 1 Total Checks $162,431.24 Check Date Check # Vender Name Comments Amount 8/23/2017 031269 ALLSTREAM PHONE SERV P.W. -THRU 8-22-17 Check Nbr 031269 ALLSTREAM $83.74 8/23/2017 031270 ANOKA COUNTY TREASURY SEPT. 2017 BROADBAND $37.50 8/23/2017 031270 ANOKA COUNTY TREASURY SEPT. 2017 BROADBAND $37.50 8/23/2017 031270 ANOKA COUNTY TREASURY SEPT. 2017 BROADBAND $37.50 Check Nbr 031270 ANOKA COUNTY TREASURY $112.50 8/23/2017 031271 CITY OF HUGO 2017 TOUR DE HUGO SPONSORSHIP Check Nbr 031271 CITY OF HUGO $100.00 8/23/2017 031272 CITY OF ST. PAUL ASPHALT MIX $296.65 8/23/2017 031272 CITY OF ST. PAUL ASPHALT MIX $118.66 Check Nbr 031272 CITY OF ST. PAUL $415.31 8/23/2017 031273 ERICSON, MIKE REIMBURSE FOR PLAQUE - 2017 PARADE - KELLY S KORNER - Check Nbr 031273 ERICSON, MIKE $15.00 8/23/2017 031274 HAWKINS INC. CHEMICALS Check Nbr 031274 HAWKINS INC. $1,100.02 8/23/2017 031275 INTERNATIONAL UNION OF OPERATI SEPT 2017 UNION DUES Check Nbr 031275 INTERNATIONAL UNION OF OPERATI $103.50 8/23/2017 031276 IRRIGATION BY DESIGN, INC. LAMOTTE PARK - SPRINKLER SYSTEM Check Nbr 031276 IRRIGATION BY DESIGN. INC. $980.81 8/23/2017 031277 JIMMYS JOHNNYS,INC LAURIE LAMOTTE PARK - PORTABLE TOILET RENTAL $148.00 8/23/2017 031277 JIMMYS JOHNNYS,INC TRACIE JOY MCBRIDE PARK - PORTABLE TOILET RENTAL $148.00 8/23/2017 031277 JIMMYS JOHNNYS,INC EAGLE PARK - PORTABLE TOILET RENTAL $148.00 8/23/2017 031277 JIMMYS JOHNNYS,INC ACORN CREEK PARK - PORTABLE TOILET RENTAL $148.00 8/23/2017 031277 JIMMYS JOHNNYS,INC ROYAL MEADOWS - PORTABLE TOILET RENTAL $148.00 Check Nbr 031277 JIMMYS JOHNNYS.INC $740.00 8/23/2017 031278 KEY AUTOMOTIVE SERVICE CENTER 2015 CHEVY TRUCK 3500 PU - FULL SERVICE LUBE, OIL & $46.37 8/23/2017 031278 KEY AUTOMOTIVE SERVICE CENTER 2005 CHEVY TRUCK - FULL SERVICE LUBE, OIL & FILTER $64.19 8/23/2017 031278 KEY AUTOMOTIVE SERVICE CENTER 2005 FORD RANGER PU - FULL SERVICE LUBE, OIL & FILTER $55.62 8/23/2017 031278 KEY AUTOMOTIVE SERVICE CENTER 2015 CHEVY SLIVERADO 2500 PU - FULL SERVICE LUBE, OIL & $46.37 8/23/2017 031278 KEY AUTOMOTIVE SERVICE CENTER 2008 FORD F250 SUPER DUTY - FULL SERVICE LUBE, OIL & $50.22 Ch. jbr 031278 KEY AUTOMOTIVE SERVICE CENTER $262.77 8/23/2017 031279 LEAGUE OF MN CITIES INS TRUST INSURANCE - 2017 FETE DES LACS FIREWORKS Check Nbr 031279 LEAGUE OF MN CITIES INS TRUST $250.00 8/23/2017 031280 MARCO, INC. FLYERS FOR FETE DES LACS $142.54 8/23/2017 031280 MARCO, INC. KONICA MINOLTA AGREEMENT - COPIER AGREEMENT $402.47 Check Nbr 031280 MARCO. INC. $545.01 8/23/2017 031281 MET. COUNCIL ENV. SERV. (SDS) SEPT. 2017 WASTEWATER SERVICE Check Nbr 031281 MET, COUNCIL ENV. SERV. (SDS) $19.088.77 8/23/2017 031282 OLSON SEWER SERVICE, INC. LIMEROCK MATERIALS TO LAMOTTE PARK Check Nbr 031282 OLSON SEWER SERVICE. INC. $475.00 8/23/2017 031283 Q3 CONTRACTING TRAFFIC CONTROL - SIGNS -2017 PARADE ROUTE Check Nbr 031283 03 CONTRACTING $550.00 8/23/2017 031284 REHBEINS BLACK DIRT BLACK DIRT - TRAILS $112.50 8/23/2017 031284 REHBEINS BLACK DIRT BLACK DIRT - TRAILS $112.50 Check Nbr 031284 REHBEINS BLACK DIRT $225.00 8/23/2017 031285 VALLEY PAVING, INC. 2017 THIN BITUMINOUS OVERLAY - PAY REQUEST 2 Check Nbr 031285 VALLEY PAVING. INC. $132.033.99 8/23/2017 031286 VERIZION WIRELESS CELL PHONE - SERV THRU 8-9-17 $53.92 8/23/2017 031286 VERIZION WIRELESS CELL PHONE - SERV THRU 8-9-17 $53.92 8/23/2017 031286 VERIZION WIRELESS CELL PHONE - SERV THRU 8-9-17 $161.78 8/23/2017 031286 VERIZION WIRELESS CELL PHONE - SERV THRU 8-9-17 $53.92 Check Nbr 031286 VERIZION WIRELESS $323.54 8/23/2017 031287 XCEL ENERGY 1880 MAIN ST - SERV THRU 8-5-17 $1,911.59 8/23/2017 031287 XCEL ENERGY STREET LIGHTS - SERV THRU 8-2-17 $1,848.92 8/23/2017 031287 XCEL ENERGY 1875 FOX RUN - PUMP - SERV THRU 8-2-17 $62.60 8/23/2017 031287 XCEL ENERGY 1600 LAMOTTE DR - WARMING HOUSE - SERV THRU 8-2-17 $22.11 8/23/2017 031287 XCEL ENERGY 7300 MILL RD - SERV THRU 8-2-17 $173.45 8/23/2017 031287 XCEL ENERGY 1889 CENTER ST - SEWER LIFT - SERV THRU 8-2-17 $26.60 8/23/2017 031287 XCEL ENERGY 1600 LAMOTTE DR - BALLFIELD LIGHTS - SERV THRU 8-2-17 $200.07 8/23/2017 031287 XCEL ENERGY 7285 MAIN ST - SERV THRU 8-2-17 $57.08 8/23/2017 031287 XCEL ENERGY 1880 MAIN ST - CITYHALL/FIRE STATION - SERV THRU 8-5-17 $723.8 Check Nbr 031287 XCEL ENERGY $5.026.28 Total Checks $162,431.24 CITY OF CENTERVILLE Check Detail - August 9, 2017 - Update 08/09/17 3:31 PM Page 1 Check Date Check # Vender Name Comments Amount 8/11/2017 001063E OPTUM BANK - H.S.A. H.S.A. W/H - PAY PERIOD 16 Check Nbr 001063 OPTUM BANK - H.S.A. $964.61 8/11/2017 001064E MINNESOTA DEPT OF REVENUE STATE W/H - PAY PERIOD 16 8/11/2017 001065E IRS/EFTPS FED. W/H - PAY PERIOD 16 $2,418.21 8/11/2017 001065E IRS/EFTPS FICA/MED W/H - PAY PERIOD 16 $4,181.02 Check Nbr 001065 IRS/EFTPS $6.599.23 8/11/2017 001066E PERA PERA W/H - PAY PERIOD 16 Irm 8/9/2017 031248 BRIAN NELSON INSPECTION SERVIC ELECTRICAL INSPECTIONS Check Nbr 031248 BRIAN NELSON INSPECTION SERVIC $200.00 8/9/2017 031249 CENTENNIAL FIRE DISTRICT GENERATOR FOR CFD - 20% OF THE COST - TOTAL COST Check Nbr 031249 CENTENNIAL FIRE DISTRICT $260.18 8/9/2017 031250 CEN7ERPOINT ENERGY 2085 W CEDAR ST - SERV 7HRU 8-28-17 $76.28 8/9/2017 031250 CENTERPOINT ENERGY 1785 PELTIER LAKE DR - SERV THRU 8-28-17 $24.95 8/9/2017 031250 CENTERPOINT ENERGY 6970 LAMOTTE DR - SERV THRU 8-28-17 $25.61 8/9/2017 031250 CENTERPOINT ENERGY 1880 MAIN ST - SERV THRU 8-28-17 t44.23 Check Nbr 031250 CENTERPOINT ENERGY $171.07 8/9/2017 031251 CIRCLE K FUEL REIMBURSEMENT - 2017 FETE DES LACS Check Nbr 031251 CIRCLE K $60.81 8/9/2017 031252 CITY OF CENTERVILLE - MASTERCA STRIPING PAINT - PARKS $177.78 8/9/2017 031252 CITY OF CENTERVILLE - MASTERCA ENDICA FEES - POSTAGE ON LINE METER FEES $9.95 8/9/2017 031252 CITY OF CENTERVILLE - MASTERCA WATER- CURB STOP PARTS $39.30 8/9/2017 031252 CITY OF CENTERVILLE - MASTERCA TABLETS FOR COMMISSION/COUNCIL & COMMITTEES $2,259.18 8/9/2017 031252 CITY OF CENTERVILLE - MASTERCA SUPPLIES 03 8/9/2017 031252 CITY OF CENTERVILLE - MASTERCA FUEL )7 8/9/2017 031252 CITY OF CENTERVILLE - MASTERCA M. ERICSON - SENIBLE LAND USE COALIATION T ..,.00 8/9/2017 031252 CITY OF CENTERVILLE - MASTERCA FUEL $209.21 Check Nbr 031252 CITY OF CENTERVILLE - MASTERCA $3.892.42 8/9/2017 031253 CITY OF ROSEVILLE AUGUST 2016 - IT SERVICES - IT POWERS AGREEMENT $38.96 8/9/2017 031253 CITY OF ROSEVILLE JULY IT SERVICES - IT POWER AGREEMENT $38.96 8/9/2017 031253 CITY OF ROSEVILLE JULY IT SERVICES - IT POWER AGREEMENT $38.96 8/9/2017 031253 CITY OF ROSEVILLE JULY PHONE SERVICES $144.52 8/9/2017 031253 CITY OF ROSEVILLE JULY PHONE SERVICES $144.52 8/9/2017 031253 CITY OF ROSEVILLE AUGUST 2016 PHONE SERVICES $86.51 8/9/2017 031253 CITY OF ROSEVILLE AUGUST 2016 PHONE SERVICES $86.51 8/9/2017 031253 CITY OF ROSEVILLE AUGUST 2016 - IT SERVICES - IT POWERS AGREEMENT $38.96 Check Nbr 031253 CITY OF ROSEVILLE $617.90 8/9/2017 031254 HEALTH PARTNERS COBRA - D. LARSON $768.99 8/9/2017 031254 HEALTH PARTNERS SEPTEMBER HEALTH INSURANCE $4,028.71 Check Nbr 031254 HEALTH PARTNERS $4.797.70 8/9/2017 031255 HUGO EQUIPMENT COMPANY WEED WHIP LINE $43.99 8/9/2017 031255 HUGO EQUIPMENT COMPANY SHARPEN CHAIN $23.49 Check Nbr 031255 HUGO EOUIPMENT COMPANY $67.48 8/9/2017 031256 INNOVATIVE OFFICE SOLUTIONS LL CLEANING SUPPLIES $35.75 8/9/2017 031256 INNOVATIVE OFFICE SOLUTIONS LL OFFICE SUPPLIES $214.32 Check 8/9/2017 Nbr 031256 INNOVATIVE 031256 OFFICE INNOVATIVE OFFICE SOLUTIONS LL SOLUTIONS LL OFFICE SUPPLIES $53.78 $303.85 8/9/2017 031257 INSTRUMENTAL RESEARCH INC JULY WATER TESTING Check Nbr 031257 INSTRUMENTAL RESEARCH INC $42.00 8/9/2017 031258 MINNESOTA PIPE & EQUIPMENT CURB BOX CUTTER -WATER Check Nbr 031258 MINNESOTA PIPE & EOUIPMENT $288.91 8/9/2017 031259 MR SIGN GALVANIZED ROUND POST Check Nbr 031259 MR SIGN $207.20 8/9/2017 031260 NATIONWIDE RETIREMENT SOLUTION DEF COMP W/H - PAY PERIOD 16 Check Nbr 031260 NATIONWIDE RETIREMENT SOLUTION IQ 8/9/2017 031261 REHBEINS BLACK DIRT BLACK DIRT - LAMOTTE PARK Check Nbr 031261 REHBEINS BLACK DIRT $37.50 8/9/2017 031262 SWEENEY, KRIS REIMBURSE FOR LYSOL AUTOMATICE TOILET CLEANER $3.98 8/9/2017 031262 SWEENEY, KRIS MILEAGE REIMBURSEMENT 7-26-17 THRU 8-8-17 t13.27 Check Nbr 031262 SWEENEY. KRIS $17.25 Irm CITY OF CENTERVILLE Check Detail — August 9, 2017 - Update 08/09/17 3:31 PM Page 2 Check Date Check # Vender Name Comments Amount 8/9/2017 031263 VANTAGEPOINTTRANSFER AGENT DEF. COMP W/H - PAY PERIOD 16 Check Nbr 031263 VANTAGEPOINTTRANSFER AGENT 11.000.00 8/9/2017 031264 WAHOO ADVENTURES 2017 FETE DES LACS - 5K 8K RUN RACE EVENT Check Nbr 031264 WAHOO ADVENTURES $3.441.31 8/9/2017 031265 WASTE MANAGEMENT CLEAN UP DAYS - 6-16-17 Check Nbr 031265 WASTE MANAGEMENT $219.50 8/9/2017 031266 XCEL ENERGY 6970 LAMOTTE DR - SERV THRU 8-2-17 $198.26 8/9/2017 031266 XCEL ENERGY 7098 CENTERVILLE RD - SERV THRU 8-2-17 $19.80 8/9/2017 031266 XCEL ENERGY 1601 LAMOTTE DR - SERV THRU 8-2-17 $31.02 8/9/2017 031266 XCEL ENERGY 1745 MAIN ST - SERV THRU 8-2-17 $19.80 8/9/2017 031266 XCEL ENERGY 1682 MAIN ST - SERV THRU 8-2-17 $143.03 8/9/2017 031266 XCEL ENERGY 1737 MAIN ST - SERV THRU 8-2-17 t14.64 Check Nbr 031266 XCEL ENERGY $426.55 Voided Checks #31267 & 31268 Total checks $28,450.62 �6 CENTENNIAL LAKES POLICE DEPT Check Register - Police GL without invoice numbers Page: 1 Check Issue Dates: 8/4/2017 - 8/17/2017 Aug 17, 2017 12:19PM Report Criteria: Report type: Summary GL Check Ck No Period Issue Date 08/17 08/17/2017 11562 08/17 08/17/2017 11563 08/17 08/17/2017 11564 08/17 08/17/2017 11565 08/17 08/17/2017 11566 08/17 08/17/2017 11567 08/17 08/17/2017 11568 08/17 08/17/2017 11569 08/17 08/17/2017 11570 08/17 08/17/2017 11571 08/17 08/17/2017 11572 08/17 08/17/2017 11573 08/17 08/17/2017 11574 08117 08/17/2017 11575 08/17 08/17/2017 11576 08/17 08/17/2017 11577 08/17 08/17/2017 11578 08/17 08/17/2017 11579 08/17 08/17/2017 11580 08/17 08/17/2017 11581 08/17 08/17/2017 11582 08/17 08/17/2017 11583 08/17 08/17/2017 11584 Grand Totals: Payee ABRAMS & SCHMIDT LLC AMAZON ANOKA CO TREASURY DEPT. ASPEN MILLS, INC CENTENNIAL UTILITIES CENTURY LINK CONNEXUS ENERGY CONSOLIDATED COMMUNICATIONS DON'S CIRCLE SERVICE, INC JENNIFER GRUBBS HEALTH PARTNERS HOLIDAY COMPANIES WILLIAM JACOBSON LVC COMPANIES, INC METRO SALES, INC MNCPA NAC PUBLIC EMPLOYEES RETIREMENT CITY OF ROSEVILLE STEWART, ZLIMEN & JUNGERS SUN LIFE FINANCIAL TOP GREEN CO. TRANSUNION RISK & ALTERNATIVE M = Manual Check, V = Void Check F, Description JULY LABOR NEG FEES UNIFORM SHIRTS SEPT BROADBAND UNIFORMS NW JULY UTILITIES COMMUNICATIONS ELECTRIC JULY PHONES VEHICLE REPAIRS & MTC VEHICLE MTC SUPPLY VINEGAR SEPT HEALTH INS FUEL JULY CAMERA CLEANING FIRE EXT MTC COPIER MTC CONTRACT 2/2017-2/201 TRAINING DRONES LF COOLING SYSTEM REPAIR PERA INTEREST JULY IT SUPPORT GARNISHMENT PROCEEDS SEPT COBRA CL ADJ AUGUST GROUNDS MTC INVESTIGATION EXPENSES JULY Check Amount 274.50 404.09 75.00 278.90 1,532.37 116.05 1,944.28 381.71 432.87 1.79 9,925.08 2,600.16 50.00 372.85 280.68 50.00 1,632.71 10.00 768.50 2,544.95 969.36 671.98 25.00 25,342.83 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 7/21/2017 - 8/8/2017 Aug 08, 2017 02:49PM report Criteria: Report type: Summary GL Period Check Issue Date Check Number Vendor Number Payee Description Check Amount 08/17 08/08/2017 7933 10290 ALEX AIR APPARATUS, INC Green Twin Hose, blue fluid, conn 525.00 08/17 08/08/2017 7934 11565 ASPEN MILLS, INC Asst Chief pant (2) and shirt 155.85 08/17 08/08/2017 7935 60300 FIRE SAFETY USA, INC Engine 31 crosslays #1 & #4-repla 2,797.08 08/17 08/08/2017 7936 60650 FRATTALLONE'S HARDWARE S Fasteners -1929 Antique 2.58 08/17 08/08/2017 7937 130297 MARTIN-MCALLISTER CONSUL Public Safety Assess (Kipp & Stie 1,000.00 08/17 08/08/2017 7938 180600 CITY OF ROSEVILLE July Phone Service 1,114.70 08/17 08/08/2017 7939 220200 VERIZON WIRELESS 6/16-7/15 Mobile Broadband 142.39 08/17 08/08/2017 7940 401199 DIVERSIFIED INSPECTIONS Annual Safety Inspection on ladde 837.38 08/17 08/08/2017 2017013 210300 US BANK DVS '13 Ford Exp Title 742.12 Grand Totals: 7,317.10 Payroll Checks #7928-7932 M = Manual Check, V = Void Check Proclamation Resolution No. October of 2017 is proclaimed as Domestic Violence Awareness Month WHEREAS, the community problem of domestic violence has become a critical public health and welfare concern in Anoka County; and WHEREAS, domestic violence is a crime, the commission of which will not be tolerated in Anoka County and perpetrators of said crime are subject to prosecution and conviction in accordance with the law; and WHEREAS, over thousands of women, men, and children have and will continue to access assistance from Alexandra House, Inc., a domestic violence service provider; and WHEREAS, domestic violence will be eliminated through community partnerships of concerned individuals and organizations working together to prevent abuse while at the same time effecting social and legal change; and WHEREAS, October is National Domestic Violence Awareness Month; and WHEREAS, during National Domestic Violence Awareness Month, Anoka County organizations will inform area residents about domestic violence, its prevalence, consequences and what we, as a concerned community can do to eliminate its existence. NOW, THEREFORE, BE IT RESOLVED AND KNOWN TO ALL that Domestic Violence Awareness Month on 6 proclaims October to be PROCG.9l?NA7!ON WHEREAS: September 17, 2017, marks the two hundred twenty -thirtieth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS: It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS: Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23, 2017 as Constitution Week, NOW, THEREFORE I, Jeff Paar by virtue of the authority vested in me as Mayor of the City of Centerville do hereby proclaim the week of September 17 through 23, 2017 as CONSTITUTION WEEK AND ask our citizens to reaffirm the ideals of the Framers of the constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never be regained. PASSED AND ADOPTED by the City of Centerville this 23rd day of August, 2017. Attest: City Clerk, Teresa Bender 7 Mayor, Jeff Paar PROCLAMATION MONDAY, SEPTEMBER I8, DECLARED CENTURY COLLEGE DAY IN THE CITY OF CENTERVILLE WHEREAS, Lakewood State Junior College opened its doors on September 18, 1967 to 503 students who paid a tuition rate of $5 dollars per credit hour; and WHEREAS, the College moved to its current location in 1969 and changed its name in 1973 to Lakewood Community College; and WHEREAS, Northeast Metro Technical College began as 916 Area Vocational/Technical Institute in 1969 and moved into its present facility in 1972; and WHEREAS, Lakewood Community College and Northeast Metro Technical College merged in 1996 to become Century College; and WHEREAS, Century College is now one of the largest and most diverse two-year institutions in the State of Minnesota with a student population of more than 21,000; and WHEREAS, the College has given the Centerville community the opportunity to pursue diplomas, certificates, associate and bachelor's degrees; and WHEREAS, the College has made higher education affordable through a variety of programs and financial aid, and provides one of the lowest tuition rates in the state; and WHEREAS, the City of Centerville officially congratulates Century College on transforming lives for 50 years. NOW, THEREFORE, I, Jeff Paar, Mayor of the City of Centerville, Minnesota, do hereby proclaim September 18, 2017, as Century College Day. Jeff Paar, Mayor 8 JFA AEGION` -tronger. Safer. Infrastructure. August 1, 2017 Houston •Cleveland •Atlanta • Phcennc •Los Angeles •Calgary •Edmonton •Montreal •London Waterworks Division Tel: 330.725.6681 eorrpro® 1055 West Smith Road Fax: 330.723.6065 Medina, OH 44256 www.corrpro.com MR. PAUL PALZER CENTERVILLE, CITY OF 1880 MAIN STREET CENTERVILLE, MN 55038 Reference: Cathodic Protection Corrosion Control System Dear Customer: Enclosed is our maintenance agreement proposal which will provide for the inspection of the cathodic protection corrosion control equipment listed therein. Your early acceptance will allow for the proper scheduling by the Corrpro Waterworks operational facility in your area of this necessary service to evaluate the corrosion control system in the structure(s) covered by this agreement. Upon approval, please return a signed copy to the address indicated above. If you prefer, you may fax your response to 330/723-6065. If you are tax exempt, please provide a tax exemption certificate along with your order. You will also note that we have included a checklist of additional tank services we provide. While these services do not pertain directly to the operation of your corrosion control equipment, many of our customers have expressed a need for them. In the event you wish to subscribe to any of these services, simply complete the form accordingly and return one copy to us. Please bear in mind that the service charges indicated are in addition to the fee quoted for maintenance to your cathodic protection equipment. We ask that you please not hesitate to contact us in the event you wish to extend this agreement, in full year increments, beyond the expiration date indicated or if you have any questions whatsoever regarding the services we provide. The Contracts Center's Toll -Free number is 800/443-3516. Very truly yours, Raychell Whitlow -Long Contracts Administrator Enclosure 9 ANNUAL SERVICE AGREEMENT F/ AE G I 0 N6 cnrrpro° WATER STORAGE TANK I CLARIFIER Stronger. Safer. Infrastructure: CATHODIC PROTECTION SYSTEM(S) CENTERVILLE, CITY OF 1880 MAIN STREET CENTERVILLE MN 55038 United States ATTN: MR. PAUL PALZER Customer: 2542022 Contract: 69514 1055 West Smith Roa Medina, OH 44256 Phone: 330.725.6681 Fax: 330.723.6065 contractcenter@corrpro.com Structure Capacity Designation/Location System No. Plan Amount Single Pedestal Water Tank 500,000 76450 820.00 For contract period 10/1/2017 through 9/30/2018 Total Lump Sum $820.00 All service plans include one site visit per contract term to include 1 through 5. Additional plan services as noted below. 1. Tank -to -Water potential profile within tank to monitor and verify effectiveness of system on submerged surface of tank. 2.Electrical Measurements to test anode and reference cells. 3.Inspect, test. and clean rectifier, controls, meters, contacts, wiring and connections. Replace fuses as required. 4. Adjust system for optimum corrosion control on submerged metal surface of tank. 5. Submit report with all data obtained, evaluation of data, and recommendations for continued performance. Plan "A„ Service: Includes one annual inspection as indicated including repair and/or replacement of anodes and rectifiers as required. Plan °B° Service: Includes one annual inspection as indicated including repair and/or replacement of anodes as required. Plan "C,. Service: Includes only services listed in items 1 thru 5 above. Plan °ice° Service: Includes two inspections annually as indicated including spring installation and fall removal of anodes as well as repair and/or replacement of anodes and rectifiers as required. Plan "BB° Service: Includes two inspections annually as indicated including spring installation and fall removal of anodes as well as repair and/or replacement as required. Plan "CC" Service: Includes two inspections annually as indicated including spring installation and fall removal of anodes. Payment is due at the start of the contract period. Additional repairs or replacements of system components would be subject to the subscriber's approval. This agreement does not effect in any way the original warranty on the system(s) described above. Corrpro agrees to maintain General Liability Insurance and Workmen's Compensation Insurance during the annual service period. Client and Corrpro agree that neither parry shall be responsible to the other party for incidental, consequential, indirect, punitive, or exemplary damages with respect to any claims, disputes, or other matters in question arising out of or relating to this Agreement or its termination, and Client and Corrpro herby waive such damage. Corrpro's total liability to Client shall not exceed the amount of compensation actually paid for the services, products, or materials giving rise to the claim. Client and Corrpro waive all rights against each other and any of their subcontractors, agents and employees for all loss or damage to property or its loss of use. Please Include Job Site Contact Person: CORRPRO COMPANIES, INC. Phone Number: SUBSCRIBER'S ACCEPTANCE �1�.. Signature: Whitlow -Long, Raychell Y Date: 8/1/2017 Printed Name / Title: Date: Subscriber to mail one signed copy to CORRPRO at the above address. 10 CORRPRO Waterworks ,m AEGION® carrpro° ADDITIONAL WATER TANK SERVICES AGREEMENT Stronger. Safer. Infrastructure. _NTERVILLE, CITY OF 1880 MAIN STREET 1055 West Smith Road Medina, OH 44256 CENTERVILLE, MN 55038 ATTN: MR. PAUL PALZER Phone :330.725.6681 CUSTOMER NO. 2542022 Fax : 330.723.6065 CONTRACT NO: 69514 contractcenter@corrpro.com ANNUAL 15 POINT TANK REVIEW 1. FOUNDATION: OBSERVE FOR SETTLING, CRACKS AND DETERIORATION. 2. EXTERIOR TANK COATING: OBSERVE FOR COATING FAILURE, CORROSION AND LEAKS. 3. INTERIOR TANK COATING: OBSERVE AS ALLOWED FROM ACCESS HATCHES. 4. WATER LEVEL INDICATOR: CHECK OPERATIONAL CONDITION. 5. OVERFLOW PIPE: CHECK THE FLAP VALVE COVER AS ACCESSIBLE, OPERABLE AND SEALED. 6. ACCESS LADDER: CHECK FOR LOOSE BOLTS AND RUNGS. 7. FALL PROTECTION DEVICES: CHECK OPERATION. 8. ROOF: CHECK FOR HOLES, RUST, AND PONDING WATER LOW SPOTS. 9. AIR VENTS: CHECK SCREENS, SEALED EDGES AND SEAMS. 10. CATHODIC PROTECTION ANODES COVERS: CHECK FOR DETERIORATED GASKETS AND IMPROPER SEAL.(FOR TANKS NOT PRESENTLY COVERED BY A SERVICE AGREEMENT) 11. ROOF HATCH: CHECK LOCKS, HINGES AND GASKETS. 12. VISUAL WATER QUALITY: OBSERVE FOR FOREIGN MATTER AS DISCERNABLE FROM THE ROOF HATCH. 13. PHOTOGRAPH AREAS OF CONCERN. 14. WRITTEN RECOMMENDATIONS FOR CORRECTIVE ACTION IF REQUIRED. 15. OBSERVE TANK SITE SECURITY. CHECK FENCES, GATES AND ACCESS DOORS. `INUAL COST $740.00 PER TANK PER YEAR ACCEPTED: YES NO lie service provided is an annual visual evaluation for the purpose of noting possible areas which may require further investigation or Nossible corrective action in accordance with AWWA recommended practices. It is limited to areas of the tank visible from access points such as ladders and catwalks. The work performed is not a structural evaluation nor does it take the place of a complete 3 - 5 year water tank inspection as recommended by AWWA standards. AVIATION LIGHT BULB REPLACEMENT (standard bulbs included) REPLACE ALL AVIATION LIGHT BULBS AT THE LISTED COST PER TANK FOR THE FIRST TWO BULBS AND $25.00 EACH ADDITIONAL BULB. REPLACEMENT COST $125.00 PER TANK PER YEAR ACCEPTED: YES NO 'Price based on Max. bulb size, 116 waft medium screw base Traffic Signal Bulb (116 A21 TS) INTERIOR LIGHT BULB REPLACEMENT (standard bulbs included) REPLACE ALL INTERIOR LIGHT BULBS ACCORDING TO THE LISTED COST FOR THE FIRST FIVE BULBS AND $10.00 EACH ADDITIONAL BULB. REPLACEMENT COST $140.00 PER TANK PER YEAR ACCEPTED: YES NO 'Price based on Max. bulb size, 150 watt medium screw base Rough Service Incandescent Bulb (150 A23 RS) SIGNATURE: TITLE: DATE: All additional work is accepted as an addendum to the cathodic protection service agreement in accordance with the terms and conditions as indicated on the contract. Prices are contingent upon all work being performed in one site visit in conjunction with the acceptance of the cathodic protection system service agreement. Upon acceptance, if there are additional tanks in the water system that do not have cathodic protection systems, they may also be added to the service agreement for Tank Review and Bulb Replacement Service. 11 TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Fence, 1815 Partridge Place; Fence, 1805 Partridge Place & Water Accessory Structure, 7044 Eagle Trail DATE: August 17, 2017 The applicants have submitted all necessary applications and drawings. Once approval has been secured and fees paid, a Zoning Permit and Encroachment Agreement will be issued. The Building Official has reviewed said Encroachment Agreements and signed off on the installation/construction of the fence. 12 Teresa Bender From: Teresa Bender Sent: Thursday, August 10, 2017 4:09 PM To: 'Harry Grams' Subject: RE: Montain Residence May I get something in writing that this work will be completed other than this email — a commitment? Teresa From: Harry Grams [mailto:Harry.Grams@co.anoka.mn.us] Sent: Thursday, August 10, 2017 4:08 PM To: Teresa Bender Cc: Joe J. MacPherson Subject: RE: Montain Residence No it has not Teresa. I intend to use our overlay contractor to do this work, but they are currently occupied addressing the contract requirements. I expect to do this work in late September or early October. HWrry crani s cokistructloh. Fk gixeedxg super✓L,sor Anoka CduH tb Highway Departmewt i -f -f0 Fwxleer Lake 96✓d. .4xdo✓er mm .5630 PLEASE NOTE NEW PHONE & FAX NUMBERS O = 763-324-311# F - 763-324-3020 harry g rams8co - anoka- mn - us From: Teresa Bender [mailto:TBender@CENTERVILLEMN.com] Sent: Thursday, August 10, 2017 4:03 PM To: Harry Grams <Harry.Grams@co.anoka.mn.us> Subject: Montain Residence Dear Harry: Previous emails discussing a drainage issue are below: Has this been rectified by Anoka County standards? It is my understand that Mr. Montain is not satisfied with the drainage. Sincerely, �� Awle-IlAx Teresa Bender City Clerk„ CMC City of Centerville 1884 Main Street +Cenierville, MN 55038 Email: tbenderCOntervillemn.com City Hall: 1651) 429 3232 Direct Dial: 1651) 792-7933 Fax 1651) 4298629 From: Harry Grams [mailto:Harry-Grams@co.anoka.mn.usl Sent: Friday, April 28, 2017 10: 10 AM To: Mike Ericson < M Ericson @CENTERVI LLEM N.com>; Doug Fischer <Doue.Fischer@co.anoka.mn.us>; Bruce Luikart <Bruce.Luikart@co.anoka.mn.us> Cc: Paul Palzer<PPalzer@CENTERVILLEMN.com> Subject: RE: CSAH 21 Pooling Picture on Matt Montain property I've spoken with Mr. Montain about this issue just this week. I said we would address it with our overlay project. To avoid this being an ongoing issue, my thoughts are to lower the pipe in his entrance by ON to help the ditch drain faster. I did not tell Montain about the pipe lowering, but I'm leaning more that way and be done with this. Htirre clra`us CoA&ructwn F* g1,neeriag supervisor .4hoka Couvate HzghwAb Departruent i-f4D Bunker "ke $lvd. .4ndovermm 663x¢ PLEASE NOTE NEW PHONE & FAX NUMBERS O = 763-324-311q F = 763-32#-3020 harry-yrams8co-anoke-mn-us From: Mike Ericson [ma ilto:MEricson OCE NTERVI LLE MN.com] Sent: Friday, April 28, 2017 8:11 AM To: Harry Grams <Harry.Grams@co.anoka.mn.us>; Doug Fischer <Doug.Fischer@co.anoka.mn.us>; Bruce Luikart <Bruce.Luikart@co.anoka.mn.us> Cc: Paul Palzer <PPalzer@CENTERVILLEMN.com> Subject: CSAH 21 Pooling Picture on Matt Montain property Doug... Council tabled the final pay request for two weeks until we have this issue addressed. Please review and comment. Thanks. Mike AckeM &tee#K 4 40"0010#> From: Matthew Montain Sent: Thursday, April 27, 201710:49 AM To: Mike Ericson <MEricson @CENTERVI LLEMN.com> Subject: Fwd: Pooling Picture Sorry forgot to add this as well. Thank you enjoy the day Matt 651-492-5979 Begin forwarded message: From: "Matthew Montain" <mmontain2@vahoo.com> To: "Matthew Montain" <MMontain@CENTERVILLEMN.com> Subject: Pooling Picture Please see attached. Thank you Matt 651-492-5979 Click here to report this email as spam. NOTICE: Unless restricted by law, email correspondence to and from Anoka County government offices may be public data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties. This email has been scanned by the Symantec Email Security.cloud service. For more information please visit http://www.sManteccloud.com TO: Honorable Mayor and Council Members FROM: Staff SUBJECT: Anoka County Final Payment — Centerville Road Construction DATE: August 14, 2017 Mr. Harry Grams, Anoka County Construction Engineering Supervisor, addressed the issue of standing water in an area nearing the end of Centerville Road within the City's limits. Mr. Grams' email states that the County will be lowering the pipe at the entrance of 6709 Centerville Road which will assist in draining the ditch quicker. Mr. Grams both emailed and verbally spoke with myself regarding this and the County's commitment to rectify this issue. Mr. Grams has spoken to both Mr. Doug Fischer and Mr. Bruce Luikart regarding the matter and has received their blessing to go forth with his suggestion. Mr. Grams feels that the work would be in late September or early October. Anoka County is requesting their final payment which Council may consider releasing. 13 terville m- CITY OF CENTERVILLE SPECIAL EVENT PERMIT APPLICATION Please read information on applying for Special Event Permit before completing this application. Please be mindful that fees may be associated with your request. Answer all questions (please print). Write N/A (Not Applicable) where appropriate. Sponsoring Organization 00 OPP f-a�l Q4 In c� 1�� l M vi Address (Street, City, State, Zip) wwa 3 t Email Address: W vvf,/ jD Iio e ri , L4Vo Type of Event: Run/Walk Block Party Parade ® Street Fair 14AA41A�-- 2(e. �2p t Date of -vent Name or Title of Name of Applicant or Contact Person U4 (;-I • 2.v0 1 L/ Phone Number OPlanned Demonstration OCeremony O Concert 50— 1 i -y Anticipated Attendance O Fundraiser Celebration Other Db.E1n Sf .-�w dt-�;cy✓ I IGvuy Event Hours G— 172A h, Location and Description of Event: (List any City parks, streets, trails or facilities to be used and/or blocked -off during the event) - T7-nx 12v'" +� "412A -h b -e Uol-el- NOTE: No 0ermar exit m rkings.q-4 , tl vu r . r %s#rhe# _sii ewa)ks;-ar tr ils r"t - i ±";q rkdll 1) Are police officers needed to provi ervice the event (traffic control, security, barricading streets, and use of equipment, etc.) Yes NoJF . a. Police Security 0 Police Traffic Control 0 Barricac e Cones . 0 Barricade 0 Picnic Tables (@ Parks Only) 0 2) A map or diagram of the event must be provided. Looking for routes/direction of travel, locations of restrooms, serving areas (food and alcohol), stages, fencing and barricades. 14 3) If alcohol is being served, copy of current on -sale liquor license must be provided. Insurance Required: The City of Centerville requires certain events to obtain insurance prior to approval. The following events include parades and/or other mobile events utilizing City of Centerville streets, events open to the public with a large number of attendees, City staff, or any other events deemed necessary by the City of Centerville. As a condition of the permit the applicant shall: �c rIProcure and maintain insurance, which includes the City of Centerville as named insured or additional insured. Note: Listing the City as the Certificate Holder does not mean the City is an additional insured. It must state in the description box the City (or if listed as Certificate Holder) is an additional insured. ❑ If alcohol is being served, the entity serving the alcohol must provide a Certificate of Liquor Liability Insurance and listing the City of Centerville as an additional insured. ❑ The Certificate of Insurance must be submitted with this application. ❑This insurance will need to provide the level of coverage that the City of Centerville determines to be necessary and adequate under the circumstances. ❑ For certain events the City may require simple proof of insur ry.Is insurance required (as determined by City staff): Yes No Signature: 'd � Date: P A4 tA'A-- 1, 29M Return this form to: City of Centerville 1880 Main Street Centerville, MN 55038 *Please note that there are fees associated with the use of the City's parks (Deposit, User Fee, Etc.) *if you would like your event published on the City's website or Reader Board? Please indicate: ,Yesn No Please note, it must meet the City's criteria as below: 1. Information related to City business or other government agencies 2. Requests from Centennial School District 12 3. Requests from all registered non-profit organizations located within the City of Centerville 4. May not be registered as a non-profit organization (ie. School events, Fete des Lacs, etc.) 21 Page 15 SPECIAL EVENT PERMIT STAFF CHECK LIST (INTERNAL USE ONLY) Department City Council: Public Works: Centennial Lakes Police Department: Centennial Fire District: Parks and Recreation Committee: Are fees associated with this request? Dept Initial ReviewlApproval Yes No NIA Yes No NIA Yes No NIA Yes No NIA Yes❑ No NIA Yes❑ No NIA Park Use Permit $25.00 + Deposit Park Use $900.00 Minimum Deposit Field prep., Trash pickup, lighting, concession facility, police and gre service, will be determined by the City's Public Works Director. Have fees been paid? Yes❑ No NIA Payment Method Requesting Party Notified? Yes ❑ No ❑ N/A ❑ 31 Page 16 Owner: City of Centerville, 1880 Main St., Centerville, MN 55038 Date: August 18, 2017 ® Stantec For Period: 6/7/2017 to 8/18/2017 Request No: 2 Contractor: Valley Paving, Inc., 880- 13th Ave. E., Shakopee, MN 55379 CONTRACTOR'S REQUEST FOR PAYMENT 2017 THIN BITUMINOUS OVERLAY STANTEC PROJECT NO. 193803766 qS A - g3oco- 3DW SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order- Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 5% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO Recommended for Approval by: STANTEC Approved by Contractor. VALLEY PAVING, INC. Specified Contract Completion Date: 193803766REQ2.Asm 17 2 $ 194,463.30 0.00 0.00 $ 194,463.30 $ 162,452.34 $ 0.00 $ 162,452.34 $ 8,122.61 $ 154,329.73 $ 22,295.74 $ 0.00 $ 132,033.99 Approved by Owner CITY OF CENTERVILLE Date: 193803766RE02 ldcm 18 Contract Unit Current Quantity Amount No. Item Unit Quantity Price Quantity to Date to Date BASE BID: 1 MOBILIZATION LS l 6250.00 0.5 l $6,250., 2 TRAFFIC CONTROL LS 1 2205.00 0.5 1 $2,205.00 3 REMOVE CURB AND GUTTER LF 60 25.00 56 $1,400.00 4 REMOVE BITUMINOUS PAVEMENT (PATCHING) SY 450 5.55 98 343 $1,903.65 5 SAWCUT BITUMINOUS PAVEMENT LF 500 4.35 125 $543.75 6 REMOVE BITUMINOUS PAVEMENT (TRAIL) SY 560 5.55 388 $2,153.40 7 CUT TREE ROOTS LF 500 4.50 215 $967.50 8 MILL BITUMINOUS CONSTRUCTION JOINT LF 475 3.00 218 398 $1,194.00 9 FULL WIDTH MILL SY 17000 0.85 16474 16474 $14,002.90 10 AGGREGATE BASE, CLASS 5 TN 30 45.00 105.14 $4,731.30 11 CONCRETE CURB AND GUTTER - B618 LF 60 42.00 53 $2,226.00 12 BITUMINOUS TACK COAT GAL 1550 1.55 1265 1265 $1,960.75 13 1.0" WEAR COURSE OVERLAY - SPWEA340B TON 1200 67.95 1014.94 1014.94 $68,965.17 14 1.0" WEAR COURSE OVERLAY - TRAIL - SPWEA340B TON 720 73.50 609.25 609.25 $44,779.87 15 NON -WEAR COURSE - SPNW340B (STREET PATCHING) TON 100 115.00 33.47 33.47 $3,849.05 16 N DIAMETER CATCH BASIN MH EA 2 2660.00 2 $5,320.00 17 CROSSWALK EPDXY SF 100 10.50 $0.00 18 STREET SWEEPER (PICKUP BROOM W/OPERATOR) HR 30 0.01 $0.00 TOTAL BASE BID: $162,452.34 TOTAL BASE BID: $162,452.34 WORK COMPLETED TO DATE: $162,452.34 193803766RE02 ldcm 18 PROJECT PAYMENT STATUS OWNER CITY OF CENTERVILLE STANTEC PROJECT NO. 193803766 CONTRACTOR VALLEY PAVING, INC. CHANGE ORDERS No. Date Description Amount Total Change Orders PAYMENT SUMMARY No. From To Pavment Retainage Comoleted 1 1 05/01/2017 106/06/20171 22,295.74 1,173.46 23,469.20 2 06/07/2017 108/18/20171 132,033.99 1 8,122.61 162,452.34 Material on Hand Total Payment to Date $154,329.73 Original Contract $194,463.30 Retainage Pay No. 2 8,122.61 Change Orders Total Amount Earned $162,452.34 Revised Contract $194,463.30 193803766RE02.)dsm 19 Memorandum To: Honorable Mayor Paar & Members of the City Council From: Charles Roberts, Administrative Intern Date: 8/18/2017 Re: Final Reports Information: Mr. Mayor and Members of the City Council: Thank you for hiring me as Centerville's 2017 Administrative Intern! It has been a privilege and an honor to serve you and the residents of Centerville these last six months. I wish you and the City all the best in the coming years. I will leave my contact information with City Clerk Bender should you, staff or the new Administrator have any questions about the status of the projects I was working on or what I accomplished over the last six (6) months. Attached: Please find attached my two final reports. These reports are required as part of the grant which covered part of my salary. The first report is from staff detailing from the City's perspective what I accomplished over the course of my internship. The second report was written by me and details what I learned and how the internship program could be improved in the future. Recommendation: It is recommended that the City Council accepts both reports as presented and directs staff to transmit them to MCMA so that the City can receive the awarded grant money. 20 Charles Roberts Administrative Intern City of Centerville 8/18/2017 Education and Outreach Committee: I was the Administrative Intern with the City of Centerville from February to August, 2017. During my internship, I was highly involved with the City government, learned a great deal and developed skills which will help me professionally in the future. My internship with the City was an amazing experience and I am grateful for the opportunity. Thank you for awarding Centerville a grant which assisted them in covering the cost of my internship. Your work and dedication, along with the internship program is helping to shape the next generation of public servants. During my time as the Administrative Intern, I was given many different duties and involved with a wide variety of projects. Many of the projects were directly identified by the Centerville City Council during their goal setting sessions early in 2017. One of the goals identified was the re -structuring of the city's Economic Development Authority. During the Great Recession the EDA had become inactive, however with the economy improving, the City Council desired to re -invigorate the EDA. I researched Minnesota State Statue regarding the creation and modification of City EDAs. Next I worked with the City's bond attorney to draft and publish a public hearing notice in the local paper. After the public hearing, the City Council adopted the new EDA structure and I worked with city staff to publish an advertisement for new memberships. Another goal identified by the Council was to increase the use of technology and decrease costs by the City Council. The Council wanted to use technology to help reduce waste 21 and costs such as printing and paper. Tablet computers were already used by some of our neighboring communities so I reached out to them to find what tablets they used, how they had implemented them and how successful they had been. I also conducted my own research about the different tablets which were available along with their costs and benefits. Using this information, I put together a staff report and presented it to the Council. The Council not only approved my proposal but also expanded the tablet purchase to include the City's Planning and Zoning Commission and Parks and Recreation Committee. Once the tablets arrived, I prepared them and distributed them to the Council and other City committees. The City was awarded a grant from the Minnesota Historical Society to catalog a number of artifacts, antiques and archeology from the Dupre family. The Dupre family was one of the first European families to settle in the Centerville area. Over time, their descendants collected a large amount of artifacts, antiques and archeology. The goal of the grant was to catalog a portion of these and gift them to the City. This would be the first step in the creation of a Centerville Historical Society. I worked with the Dupre family, professionals from different historical societies and a consultant hired to complete the cataloging. After some discussions between the City and the Dupre family, the City was able to draft a Deed of Gift which both protected the City but also respected the family's wishes. When the items are legally owned by the City, the cataloging can begin, with the next step being the creation of the Centerville Historical Society to educate the public about the people who first settled the area. I worked on more than just Council goals, however. The City Administrator, along with individual city staff and consultants, made sure that I was involved with many different facets of the city government. My time with the City of Centerville helped me to develop professionally, while reminding me why I want to be a public servant. 22 There are some small changes and suggestions I would make, should the city continue the internship program. First, I would recommend a clearer end date for the internship. Luckily, my schedule was flexible and I was more than happy to work within the City's time frame, but future interns may be up against tighter deadlines, such as school or other job opportunities. A clear end date early would allow both the intern and the city to plan long in advance for the end of the internship. I would also recommend working with the intern to develop a few projects specifically for them and formally assigning them to the intern. This would make it clear for staff, the City Council and others what precisely the intern is responsible for. Moreover, given the Council's yearly goal setting, this could be fairly straight forward depending on what goals the Council sets. Overall, however, these are minor critiques which are easily changed for the future. My internship with the City of Centerville was a time of growth, professional development and a re -invigoration of my love of public service. While budgets are always tight, I would respectfully encourage the Centerville City Council to continue to partner with organizations such as MCMA and continue the internship program. Sincerely, Charles Roberts 2017 Administrative Intern, City of Centerville 23 August 17, 2017 Mt 1880 %tarn Strut, CenteMIU, i N55038 Wished 1557 651-429-3232"FaX651-429-8629 MCMA Education and Outreach Committee Ladies and Gentlemen: The City of Centerville would like to take this opportunity to thank the Education and Outreach Committee for awarding us the opportunity to utilize funds to employ Administrative Intern, Mr. Charles Roberts from February to August of this year. Mr. Roberts completed or assisted in various projects during his tenure. Several of these projects had been identified through the City Council's 2017 Focus Goals. Mr. Roberts has worked with all staff members of the City, outside consultants and advocacy agencies allowing him to gain professional expertise, networking and greater experience with the inner workings of municipal government. Mr. Roberts was active in the re-creation of the City's Economic Development Authority (EDA), the purchase and implementation of tablet computers for the City Council, Parks & Recreation Committee and Planning & Zoning Commission. Importantly, he was integral with establishing the Dupre Family legacy collection in anticipation of the soon to be created, Centerville Historical Society. 24 The City's Economic Development Authority had been dormant for several years due to the past economic downturn. City Council Members had previously served as the Board of Commissioners for the EDA. However, the Council desired to invigorate growth and retain current businesses by utilizing the tools and powers of EDA's. The Council also sought to give residents and business owners an opportunity to provide new ideas and input about the economic future of the city. The Council adopted an EDA structure consisting of three (3) community members and two (2) members of the City Council serving as the Board. Mr. Roberts researched applicable State Statues, City Code and worked with an outside consultant to draft a notice of public hearing. Subsequent to the public hearing, the City Council adopted the new structure. The City Council identified increasing the use of technology while reducing costs as one of their City Focus Goals for 2017. Several neighboring communities had already integrated tablet computers into their respective City Councils. Mr. Roberts reached out to these communities and researched cost associated with implementing a similar program in Centerville. After which, Mr. Roberts complied a report and presented that information to the City Council. Council not only supported the purchase of tablets for Council but expanded on the idea and purchased additional tablets for the Planning and Zoning Commission and Parks and Recreation Committee. The set up and implementation of tablets for the City Council is now complete and the other groups will be implementing the tablets shortly. Another major project that Mr. Roberts worked on was the Dupre family historical collection. The Dupre family was one of the original families which settled the Centerville area. Over the generations, members of the family had built up a large collection of artifacts, antiques and archelogy pieces from the Centerville area. The City was awarded a grant from the Minnesota Historical Society to hire a professional historical archivist to catalog the artifacts. For 25 the cataloging process to occur, the City had to gain legal ownership of the items. Mr. Roberts worked with the Dupre family, along with the archivist and assistance from other historical societies to draft a Deed of Gift which would both protect the City and honor the family's wishes. After several months of negotiations and discussions, the Dupre family donated a large collection of artifacts to the City, the cataloging process began and the City moved closer to the creation of a Centerville Historical Society Mr. Roberts worked on more than just projects, however. He attended events and meetings with groups such as the White Bear Area Chamber of Commerce, Hugo Business Association and Quad Chamber of Commerce. These experiences not only provided him with a more diverse experience during his internship, but also gave him the chance to network and start making professional connections. These are only some of the highlights of Mr. Roberts' time with the City of Centerville. Overall, Mr. Roberts' internship was beneficial for him and it was also valuable for the City of Centerville. The City looks forward to future opportunities to provide high-quality internships for future public servants and continued partnerships with the Education and Outreach Committee, along with MCMA as a whole. Thank you. Very y yours K Gl City Attorney 26 Mike -Ericson rom: Susan Arntz <sarntz@waconia.org> Sent: Wednesday, February 22, 2017 12:12 PM To: Mike Ericson Subject: RE: Centerville Application for MCMA Internship Program Mike, The Education and Outreach Committee has selected your jurisdiction to receive up to $3,500 from the MCMA Intern Program. As a recipient of the grant, you have the following requirements: At the conclusion of the internship, you must submit the following to me for review by our Committee: • A report from the jurisdiction that details the accomplishments, work completed, and involvement of the intern in the organization • A report from the intern that identifies what they learned during their internship and ways the internship can be improved in future years To receive reimbursement, the jurisdiction must submit: • Proof of payroll records indicating amounts paid for intern to Kevin Frazell, MCMA Secretariat. If you have any questions, please feel free to contact me. Again, congratulations! ausan , Susan MH Arntz, ICMA-CM City Administrator City of Waconia 201 South Vine Street Waconia, MN 55387 Office: 952-442-2184 Direct: 952-442-3100 www.waconia.org From: Mike Ericson[mailto:MEricson@CENTERVILLEMN.com] Sent: Monday, January 30, 2017 1:44 PM To: Susan Arntz Subject: Centerville Application for MCMA Internship Program Susan ............. hanks for the opportunity. Please confirm receipt. Best. 1 27 qftp 7/6/2017 11:32 AM OL 1 00 N CENTENNIAL LAKES POLI( )ARTMENT 2018 PROPOSED BUDGET 12/31/2013 12/31/2014 12/31/2015 12/31/2016 12/31/2017 2018 PROPOSED VS 2013 2014 2015 2016 2017 5/31/2017 PROPOSED 2017 ADOPTED ACTUAL ACTUAL ACTUAL ACTUAL BUDGET ACTUAL -MAY 2018 $ % REVENUES: Contract Revenues 901-31-1210-000 Circle Pines Contract 848,672 872,293 912,624 937,210 980,270 408,446 978,528 (1,742) -0.2% 901-31-1220-000 Lexington Contract 624,173 667,362 714,086 734,217 736,697 306,997 720,831 (15,866) -2.2% 901-31-1230-000 Centerville Contract 665,597 687,855 724,845 808,719 875,154 364,648 875,001 (153) 0.0% Amount to be Provided by Cities 2,138,442 2,227,510 2,351,555 2,480,146 2,592,121 1,080,090 2,574,360 (17,761) -0.7% Intergovernmental 901-33-3105-000 Grants - Federal - 385 - - - - - - 901-33-3120-000 State Grants / Equipment / Other 13,150 21,129 17,066 1,854 15,000 - 15,000 - 901-33-3125-000 Anoka County Grants 450 1,035 - 2,773 - 1,763 - - 901-33-3133-000 State Grants/Reimbursments - - - 1,972 - - - - 901-33-3130-000 State Training Reimbursement 5,458 5,149 - 4,377 5,500 - 5,500 0.0% 901-33-3140-000 State Emergency Management (CERT) 300 - - - - - - - 901-33-3145-000 1 Other Local Govt Grants - 2,320 - 6,212 - Totalintergovernmental 19,358 30,019 17,066 17,187 20,500 1,763 20,500 - ChargesforServices 901-34-4110-000 Copies/Report Records/Notary 769 594 194 - 700 700 - 0.0% Total Charges for Services 769 594 194 - 700 - 700 - 0.0% Miscellaneous 901-36-6210-000 Interest on Investments 81 85 93 702 100 1,180 100 - 0.0% 901-36-6233-000 Special Event Reimbursement 18,478 - - - - - - 901-36-6235-000 Miscellaneous 16,001 16,097 9,888 22,755 8,500 2,907 8,500 - 0.0% 901-36-6240-000 Vehicle and Equipment Sales 7,500 3,715 - 18,142 5,500 2,678 5,500 - 0.0% 901-36-6245-000 Forfeitures 403 565 3,671 5,961 - - - 901-36-6250-000 Donations - - 305 2,125 - - - - Total Miscellaneous 42,464 20,462 13,956 49,685 14,100 6,764 14,100 - TOTAL REVENUE 2,201,033 2,278,584 2,382,771 2,547,018 2,627,421 1,088,618 2,609,660 (17,761) -0.7% Use of Reserve Funds - - - - - - - - Use of Forfeiture Funds for Equipment - - - - - - - TOTAL REVENUE / USE OF RESERVE FUNDS 2,201,033 2,278,584 2,382,771 2,547,018 1 2,627,421 1,088,618 2,609,660 (17,761) -0.7% EXPENDITURES 2,211,910 2,295,462 2,314,232 2,365,538 2,528,149 960,181 2,609,660 81,511 3.2% qftp 7/6/2017 11:32 AM OL 1 00 N 7/6/2017 11:32 ` 2 th CN N CENTENNIAL LAKES POLICE DEPARTMENT 2018 PROPOSED BUDGET 12/31/2013 12/31/2014 12/31/2015 12/31/2016 12/31/2017 2018 PROPOSED VS 2013 2014 2015 2016 2017 5/31/2017 PROPOSED 2017 ADOPTED ACTUAL ACTUAL ACTUAL ACTUAL BUDGET ACTUAL- MAY 2018 $ % REVENUES OVER (UNDER) EXPENDITURES / BUDGET BALANCE (10,877) (16,878) 68,539 181,479 99,272 128,437 (0) Expenditures Personnel 901-42-2100-101 Salaries -Full Time 1,290,667 1,332,061 1,378,045 1,371,102 1,320,166 444,984 1,371,821 51,655 3.9% 901-42-2100-102 Salaries -Overtime 51,916 52,808 34,798 43,594 45,500 18,150 45,500 - 0.0% 901-42-2100-103 Salaries -Part Time 106,388 102,082 108,004 88,743 119,253 28,100 114,886 (4,367) -3.7% 901-42-2100-104 Salaries - Holiday/Perforance Pay - - - - 59,041 28,947 56,287 (2,754) 901-42-2100-121 PERA 192,410 208,621 219,341 227,694 230,820 86,660 237,540 6,720 2.9% 901-42-2100-122 FICA 12,818 12,044 12,710 13,076 11,796 3,306 14,108 2,312 19.6% 901-42-2100-123 Medicare 20,339 20,740 20,859 21,911 22,141 8,195 23,033 892 4.0% 901-42-2100-130 Health/Life/Disability/Dental Insurance 147,040 157,551 172,809 148,079 213,434 104,694 243,714 30,280 14.2% 901-42-2100-150 Worker's Compensation Insurance 50,544 48,544 33,532 46,328 50,000 56,158 50,000 - 0.0% PERSONNEL COSTS - TOTAL 1,872,123 1,934,451 1,980,097 1,960,529 2,072,151 779,195 2,156,888 84,737 4.1% Supplies 901-42-2100-201 Office/Copying/Computer Supplies 6,110 7,028 4,958 7,043 7,800 1,917 7,800 - 0.0% Photo copier supplies, paper, drums, toner Computer supplies, postage meter supplies Ticket writer supplies 901-42-2100-202 Cleaning Supplies 1,577 2,128 1,416 2,386 2,500 468 2,500 - 0.0% Cleaning supplies and equipment paper products, bulbs, trash bags 901-42-2100-203 Printed Forms 729 861 1,353 1,203 1,500 395 1,500 - 0.0% Checks, envelopes, letterhead, business cards 901-42-2100-211 Intoxilyzer Supplies 43 86 43 204 300 - 300 - 0.0% 901-42-2100-212 Fuel - Vehicle fuel 53,834 48,067 32,665 24,611 45,000 8,639 45,000 - 0.0% 901-42-2100-213 Vehicle Supplies 294 144 53 61 500 - S00 - 0.0% Oil and lubes, anti -freeze and fluids, Windshield wipers, fuses, connectors 7/6/2017 11:32 ` 2 th CN N O M 7/6/2017 11:32 AM Z 3 CENTENNIAL LAKES POLII PARTMENT 2018 PROPOSED BUDGET 12/31/2013 12/31/2014 12/31/2015 12/31/2016 12/31/2017 2018 PROPOSED VS 2013 ACTUAL 2014 ACTUAL 2015 ACTUAL 2016 ACTUAL 2017 BUDGET S/31/2017 ACTUAL -MAY PROPOSED 2018 2017 ADOPTED $ % 901-42-2100-215 Ammunition, Tasers, Firearms 7,011 5,647 6,220 6,835 8,000 1,530 81000 - 0.0% Cleaning supplies, targets, protective equipment, duty cartridges, batteries, simuntions, training equipment, magazines 901-42-2100-216 Medical/Fire Supplies 323 994 1,437 6,047 1,500 1,093 2,500 1,000 66.7% Fire extinguishers, vaccinations Defib. batteries, airways, face masks 901-42-2100-217 Investigative Supplies 890 337 612 986 1,000 1,066 1,000 - 0.0% Digital processing, cameras 901-42-2100-218 Uniforms 14,867 14,158 20,242 16,356 17,000 11,285 17,000 - 0.0% Uniforms for all employees 901-42-2100-219 Crime Prevention Supplies 1,342 1,774 2,305 2,466 2,500 856 20500 - 0.0% Supplies, School Safety, NTU SUPPLIES - TOTAL 87,020 81,223 71,306 68,198 87,600 27,249 88,600 1,000 1.1% Contracted Services 901-42-2100-301 Auditing and Accounting Services 13,220 13,920 14,140 14,985 16,000 9,835 17,000 1,000 6.3% 901-42-2100-304 Legal Fees - Commission legal counsel 450 - 537 2,961 1,000 116 3,000 2,000 200.0% 901-42-2100-306 Personnel Testing 475 - 2,026 3,133 500 761 1,500 1,000 200.0% Pre-employment testing, drug screening Psychological testing, medical screening 901-42-2100-309 Labor Relations - Legal & Consultation 1,984 4,669 421 - 4,000 2,188 1,000 (3,000) -75.0% 901-42-2100-310 Emergency Management Exp (CERT) 3,155 - - - 500 - 500 Anticipated supply / equip needs for EM 901-42-2100-321 Communications 13,119 14,969 14,114 14,395 16,000 6,060 16,000 - 0.0% Telephone, cell, wifi and broadband 901-42-2100-322 i Postage 1,695 1,059 1,398 1,416 1,500 323 1,500 - 0.0% O M 7/6/2017 11:32 AM Z 3 7/6/2017 11:32 M CENTENNIAL LAKES POLICE DEPARTMENT 2018 PROPOSED BUDGET 12/31/2013 12/31/2014 12/31/2015 12/31/2016 12/31/2017 2018 PROPOSED VS 2013 2014 2015 2016 2017 5/31/2017 PROPOSED 2017 ADOPTED ACTUAL ACTUAL ACTUAL ACTUAL BUDGET ACTUAL- MAY 2018 $ % Postage, UPS, Pitney Bowes, supplies 901-42-2100-331 Travel/Training 13,814 14,613 20,836 18,912 17,000 5,011 17,000 - 0.0% Training and conference tuition, meals, lodging Mileage reimbursement, Lexipol training 901-42-2100-351 Printing and Publishing Notices, auctions, personnel ads 11 - - 149 100 - 100 901-42-2100-361 Property/Liability Insurance 35,174 39,431 43,041 47,959 47,500 45,011 47,500 - 0.0% Prof. liability, property, vehicles, building 901-42-2100-380 Utilities 38,008 40,462 38,702 36,331 37,000 10,936 37,000 0.0% Centennial Utilities, Connexus 901-42-2100-385 CJRS Access - State computer access 1,560 1,860 1,817 1,170 1,500 - 1,500 0.0% 901-42-2100-386 MDT/Laptop Access, 800 MHz Radio Fees 13,797 15,521 15,841 10,267 17,000 2,745 19,000 2,000 11.8% Pawn network, IT System Administration 901-42-2100-387 Anoka County PSDS Contract - - - 10,495 14,000 14,668 15,000 1,000 7.1% CONTRACTED SERVICES - TOTAL 136,461 146,505 152,872 151,679 173,600 82,985 177,600 4,000 2.3% Maintenance 901-42-2100-401 Building/Grounds Maintenance 31,082 27,815 27,326 40,297 40,000 10,281 43,000 3,000 7.5% Grounds maintenance, snow removal Building maintenance and repairs, Building cleaning contract 901-42-2100-403 Office Equipment Maintenance 12,922 9,896 20,348 12,068 12,000 4,109 12,000 - 0.0% Computers and printers, _ Copier, network, MDT, website Office equipment repairs, network support County -wide records, Radios 7/6/2017 11:32 M 7/6/2017 11:32 AM ii 5 N M CENTENNIAL LAKES POLIC 'ARTMENT 2018 PROPOSED BUDGET 12/31/2013 12/31/2014 12/31/2015 12/31/2016 12/31/2017 2018 PROPOSED VS 2013 2014 2015 2016 2017 5/31/2017 PROPOSED 2017 ADOPTED ACTUAL ACTUAL ACTUAL ACTUAL BUDGET ACTUAL- MAY 2018 $ % 901-42-2100-404 Vehicle Repair & Maintenance 22,568 39,166 33,259 27,005 40,000 7,387 35,000 (5,000) -12.5% Vehicle repairs and parts, car wash, tires 901-42-2100-405 Equipment Repair and Maintenance 1,663 1,595 556 621 3,000 296 3,000 - 0.0% Police equipment repair, weapons, radar 800 MHz radios taser maintenance & repair 901-42-2100-418 Dakota County Contract 67 - 67 - 672 - 672 - 0.0% 901-42-2100-433 Dues 910 1,250 1,145 1,351 1,500 800 1,500 - 0.0% MN/Anoka Chief's 300/IACP 200, POST Lic 500 MACA 50, RESERVE OFFICERS 250, TCALMC 300 FBI 200, MPROA 100, PLEAA 50, MCPA 50 POST Licenses 901-42-2100-435 Subscriptions and Books 525 572 623 712 900 605 900 0.0% Subscriptions, legal publications 901-42-2100-495 Miscellaneous 952 471 1,273 1,625 1,500 1,251 1,500 - 0.0% Governing Board expenses IE: plaques, flowers Volunteer recognition, misc supplies Critical incident incidentals MAINTENANCE - TOTAL 70,689 80,765 84,598 83,679 99,572 24,729 97,572 (2,000) -2.0% Capital Outlay 901-42-2100-550 Vehicles/Setup/Trim 32,151 38,588 3,111 79,503 44,000 27,008 44,000 - New vehicles, set-up and trim, tear down Per patrol vehicle replacement policy 901-42-2100-570 Equipment 13,466 3,2,711 22,250 21,951 8,500 3,259 5,000 (3,500) 901-42-2100-580 Equipment r 1,218 - - 32,726 15,756 30;000 (2,726) Phone System, Body Cameras CAPITAL OUTLAY - TOTAL 45,617 52,517 25,360 101,454 85,226 46,023 79,000 (6,226) -7.3% 901-42-2100-590 Transfer to Forfeiture Fund - - - - - 7/6/2017 11:32 AM ii 5 N M CENTENNIAL LAKES POLICE DEPARTMENT 2018 PROPOSED BUDGET 12/31/2013 12/31/2014 12/31/2015 12/31/2016 12/31/2017 2018 PROPOSED VS 2013 2014 2015 ACTUAL ACTUAL ACTUAL 2016 ACTUAL 2017 5/31/2017 BUDGET ACTUAL- MAY PROPOSED 2018 2017 ADOPTED $ % 901-42-2100-595 To Reserve for future radio purchases - - - 10,000 10,000 - Contingency - - - - 10,000 - 10,000 - TOTAL EXPENDITURES 2,211,910 2,295,462 2,314,232 2,365,538 2,528,149 960,181 2,609,660 81,511 3.2% M M mom 7/6/2017 11:32 mb 6 TRI -CITY POLICE FORMULA Factors: Weight: Calls. .... " 40% Population 40% IACD formula 20% City s Ci Lexir'9 9 'P 141, T.711 Centerville Circle Pines Lexington PROPOSED 2018 CLPD BUDGET PROJECTED CITY CONTRIBUTIONS $ " 2,574;360 Population % 2014 Total 3 yr ANNUAL Centerville 4880 3,953 35.85% r a :-,39Z5"5%' 5,014 45.47% 7«, :s33r15'6°/Q 2,061 18.69% 14,785 4,928 Lexington Q' r 11,028 ;:'.f•;, P/ 33.9891% 2017 875,001 $ ANNUAL 4� $2 41021% CONTRIBUTION $ 978,528 $ 875,154 81,543.97 $ 980,270 28.0004% $ $ 736,697 $ $ " 2,574;360 CHANGE FROM 2016 $ (153) $ (1,742) $ (15,866) Incidents 2016 2015 2014 Total 3 yr ANNUAL Centerville 4880 IAP:Egr�rr�(a 94, Formula % CONTRIBUTION Circle Pines MONTHLY 5094 4,610 14,785 4,928 Lexington 4976 5397 ;:'.f•;, P/ 33.9891% $ 875,001 $ 72,916.77 4� $2 41021% 38.0105% $ 978,528 $ 81,543.97 X3:31°�0 28.0004% $ 720,831 $ 60,069.26 i1 -231 100.0000% $ 2,574,360 $ 214,530.00 CHANGE FROM 2016 $ (153) $ (1,742) $ (15,866) Incidents 2016 2015 2014 Total 3 yr 3 yr Average Centerville 4880 5111 4,902 14,893 4,964 Circle Pines 5081 5094 4,610 14,785 4,928 Lexington 4976 5397 51368 15,741 5,247 14,937 15,602 14,880 45,419 15,140 STATISTICAL CHANGES - 2017 VS. 2016: Calls Population IACP Formula Centerville -231 22 0.23 Circle Pines -13 53 0.02 Lexington -421 -7 0.40 IV M '�J CENTENNIAL FIRE DISTRICT PRIDE • HONOR • INTEGRITY • PROFESSIONALISM TO: Steering Committee FROM: Chief Lundstrom RE: 2018 CFD Budget DATE: June 29, 2017 The 2018 budget is a 0% increase over the 2017 budget of $599,931. 2 East Road Circle Pines, MN 55014 651-792-7900 The budget formula had a very slight shift with Centerville dropping .8% to Circle Pines increasing .8% due to having a higher call volume. The Cities contributions would be $265,170 for Centerville and $334,761 for Circle Pines. The call budget was reduced for Medicals by $15,000 otherwise; the fire call budget stayed the same. The fulltime personnel proposed increase is 2.75%. I am proposing an increase to the Firefighters hourly pay rate. Currently the pay rates are $9.50/hr. for new firefighters, once all certifications are complete, they are bumped up to $10.50/hr. After completing the 2 -year probation period they are then given 11.50/hr. and after they reach their 5 -year anniversary they receive the top pay of $12.50/hr. There has not been an increase since 2011. Using 2016 call numbers (416) and if all firefighters were earning the wage for completing over 5 years this would be an additional $1682. Training would be an additional $1900. There is currently 16 firefighters at $11.50 and 21 at $12.50/ hour. The Maintenance budget had the largest increase. We have two additional apparatus (New engine & Ladder), and we are anticipating more repairs with the age of the other apparatus. We have two apparatus that are from the 1990's, Engine 31 and Grass 11. The other engine is 16 years old. If you would like to have a discussion before our meeting on July 20 please feel free to call or stop by the office. 35 CENTENNIAL FIRE DEPARTMENT 2018 PROPOSED BUDGET 201h 4ED VS 12/31/2016 2017 PROPOSED 2017 ^OPTED ACTUAL BUDGET ACTUAL- MAY 2018 $ % REVENUES: Contract Revenues 801-31-1210-000 Lino Lakes Contract 801-31-1220-000 Circle Pines Contract 801-31-1230-000 Centerville Contract AMOUNT TO BE PROVIDED BY CITIES Intergovernmental 801-33-3130-000 State Grants/Reimbursments Total Intergovernmental Charges for Services 801-34-4410-000 Fire Services 801-34-4415-000 Permits/Inspection Fees 801-34-4420,000 Building Space Lease 801-34-4425-000 Safety Camp/Fire Prevention 801-34-4430-000 EMT/First Aid Training Total Charges for Services Miscellaneous 167,276 801-36-6210-000 Interest on Investments 801-36-6235-000 Miscellaneous 801-36-6250-000 Donations 164,981 Total Miscellaneous TOTALREVENUE Use of Reserve Funds TOTAL REVENUE / USE OF RESERVE FUNDS 38,446 167,276 51,470 171,876 4600.09 31,508 273,387 329,962 164,981 334,761 4,799 1.45% 212,203 269,969 134,985 265,170 (4,799) -1.78% 524,036 599,931 299,966 S99,931 4,412 0.00% (11,025) 6,000 3,198 .6,000 0 0.00% (11,025) 6,000 3,198 6,000 0 0.00% 9,134 1,000 2,325 3,000 2000 200.00% 3,595 1,000 815 1,500 500 50.00% 492 0 0 20,000 0 ' 0 1,000 0 - -1000 -100.00% 20,880 65,000 18,385 60,000 -5000 -7.69% 34,101 68,000 21,525 64,500 -3500 -5.15% 74 100 256 300 200 29,980 8,150 813 51500 -2650 2,900 0 0 1,000 1000 32,953 8.250 1,069 6.800 -1450 580,065 682,181 325,757 677,231 -4950 0 580,065 682,181 325,757 677,231 -4950 200.00% -32.52% -17.58% -0.73% Review Uno Lakes is no longer part of CFD as of 1/29/2016 M EXPENDITURES 1,003,515 627,181 167,758 677,231 50050.072 REVENUES OVER (UNDER) EXPENDITURES / BUDGET BALANCE (423,449) 55,000 1581000 (0) Expenditures Personnel 801-42-2210-101 Sala nes-Full Time (2) 801-42-2210-111 Salaries -Part Time (1) EMS Coordinator 801-42-2210-102 Salaries -Officer Salaries (On-call x 6) 801-42-2210-105 Salaries -Fire Calls - On-call (40) 801-42-2210-106 Salaries-Rescue/Medical Calls - On-call (40) 801-42-2210-107 Salaries -Training Drills - All 801-42.2210-109 Salaries -Fire Prevention 801-42-2240-104 Salaries - Emergency Medical Training Instruct 801-42-2210-120 Payroll Taxes 801-42-2210-130 Payroll Benefits (Insurance) 801-42-2210-150 Worker's Compensation 801-42-2210-160 Fire Relief Association Pension PERSONNEL COSTS -TOTAL 137,921 0 167,276 51,470 171,876 4600.09 31,508 44,145 14,296 45;359.18 1214 20,263 15,000 3,750 15,000 0 15,192 17,000 3,656 17,000 0 27,122 35,000 4,412 20,000 -15000 40,654 36,000 11,178 36,000 0 2,422 10,000 82 10,000 0 25,429 14,425 3,431 15,000 575 13,828 36,081 3,192 36,000 -81 31,431 34,279 15,552 35,000 721 19,996 20,000 22,155 23,000 3000 183,782 50,000 0 50,000 0 549 547 479 206 127 311 474 235 -4970,928 7.98% 2.8% 2.7% 0.0% 0.0% -42.9% 0.0% 0.0% 4.0% -0.2% 2.1% 15.0% 0.0% -1.0% $77,346.09+$94,530 KP 2LT's, 2 Capts, 2BC's fifty cent increase on all rates (last increase 2011) fifty cent increase on all rates (last increase 2011) fifty cent increase on all rates (last increase 2011) IDS &HL Hire rate: $9.50 Complete FFI, FF 1, EMT rate: $10.50 (16) Complete probation period (2 years) rate (21) 5 year anniversary rate: $12.50 7/19/2017 11:35 AM 1 2 t- en CENTENNIAL FIRE DEPARTMENT 2018 PROPOSED BUDGET '•� 2018 PROPOSED VS 12/31/2016 2017 PROPOSED 2017 ADOPTED ACTUAL BUDGET ACTUAL -MAY 2018 $ % Review Supplies 801-42-2210-201 Office/Copying/Computer Supplies 4,719 5,000 505 5,000 0 0.0% 2 computers replaced Photo copier supplies, paper, drums, toner Computer supplies, postage meter supplies 801-42-2210-202 Cleaning/Supplies 813 1,400 26 1,400 0 0.0% Cleaning supplies and equipment paper products, bulbs, trash bags 801-42-2210-203 Printed Forms 99 500 0 500 0 0.0% Checks, envelopes, letterhead, business cards State/County forms, etc. 801-42-2210-204 Tool & Small Equipment Supplies 3,570 7,000 0 7,000 0 0.0% Lights, Hands tools, tarps, foam, flares pagers, flashlights, axes, pike poles 801-42-2210-212 Fuel 3,677 3,500 1,319 3,500 0 0.0% Vehicle fuel 801-42-2210-213 Vehicle Supplies 87 250 58 250 0 0.0% Oil and lubes, anti -freeze and fluids, Windshield wipers, fuses, connectors 801-42-2210-216 Medical/Fire Supplies 3,206 1,500 0 1,500 0 0.0% Medical supplies, fire extinguishers, vaccinations Defib. batteries, bandages, airways, face masks 801-42-2210-217 Fire Prevention Supplies 0 300 0 500 200 66.7% Helments, stickers, smoke detectors 801-42-2210-218 Uniforms 10,897 4,000 1,241 4,000 0 0.0% Firefighter uniforms, badges, jumpsuits, station wear 801-42-2210-219 Miscellaneous Supplies 1,290 1,000 64 1,000 0 0.0% 801-42-2240-201 EMS Supplies/Books/Exam Fees 3,064 6,200 2,465 5,500 -700 -11.3% 801-42-2240-218 EMS Training Uniforms 274 300 0 300 0 0.0% 801-42-2240-302 EMS Contracted Services 830 200 0 300 100 50.0% 801-42-2240-331 EMS Travel 0 1,000 0 1,000 0 0.0% 801-42-2240-350 EMS Printing & Publications 0 200 0 200 0 0.0% 801-42-2240-433 EMS Training Dues 102 250 0 250 0 0.0% SUPPLIES -TOTAL 32,627 32,600 5,679 32,200 -400 -1.2% Contracted Services 801-42-2210-301 Auditing and Accounting Services 12,300 13,000 7,650 13,146 146 1.1% Accounting & Auditing services 801-42-2210-307 Consulting/Testing 2,258 3,000 0 3,000 0 0.0% Vital Work Life EAP, Annual Ladder testing(move under maintenance), Compressors, extinguishers spinkers systems, alarms 801-42-2210-308 Personnel Testing/Recruting/Retention 286 3,000 0 2,000 -1000 -33.3% Physicals $146/FF addition of new FF's Pre-employment testing, drug screening psy tests, med physicals 801-42-2210-320 Roseville 1T Powers Agreements (IT) (3,143) 15,525 2,794 12,800 -2725 -17.6% Net- IT Service, Internet 7/19/2017 11:35 AM 2 t- en 801-42-2210-404 CENTENNIAL FIRE DEPARTMENT 13,429 11,000 5,813 20,000 9000 2018 PROPOSED BUDGET 801-42-2210-405 Equipment Repair and Maintenance ' - 4,000 1,287 201 .SED VS 12/31/2016 2017 PROPOSED 201, --OPTED ACTUAL BUDGET ACTUAL- MAY 2018 $ % 801-42-2210-321 Communications 5,373 9,000 4,971 9,000 0 0.0% 0 Telephone service, cell phone service, wifi and broadband Software Support, repair of computers & printers 801-42-2210-322 Postage 343 200 0 200 0 0.0% 801-42-2210-331 Travel/Training 9,471 7,000 948 7,000 0 0.0% 0 Training/conference tuition, meals, lodging MN Fire Chiefs, MN Fire Inv, MN Fire Marshal, MN Mileage, MN Chiefs, IAFC Conf, Fire Inspector, National Fire Fire Dep, NFPA, NAFI Inv, IAAI, Metro Chiefs Academy, Firefighter Training 1 -II Cert. Renewel Subscriptions and Books 1,677 1,000 0 11000 801-42-2210-332 Training Supplies 2,072 4,500 0 2,500 -2000 -44.4% Supplies for classes taught by Dept Safety Camp 0 1,000 0 1,000 801-42-2210-350 Printing and Publishing 250 200 0 200 0 0.0% 0 Notices, auctions, personnel ads Governing Board expenses IE: plaques, flowers 801-42-2210-361 Property/Liability Insurance 6,172 7,000 0 7,000 0 0.0% Professional liability, property, vehicles, building 297,966 27,750 10,669 37,750 10000 801-42-2210-380 Utilities 11,025 14,000 4,040 12,000 -2000 -14.3% Centennial Utilities, Connexus 801-42-2210-385 800 MHZ User Fees 219 1,200 0 1,200 0 0.0% Anoka Co Communications, Radio contract CONTRACTED SERVICES - TOTAL 46,624 77,625 20,402 70,046 7579 9.8% Maintenance 801-42-2210-401 Building/Grounds Maintenance 5,811 5,000 1,596 6,000 1000 20.0% Building maintenance & repair, electrical, cable, grounds, overhead doors, paint 801-42-2210-404 Vehicle Repair & Maintenance 13,429 11,000 5,813 20,000 9000 Vehicle repairs and parts, car wash, tires 801-42-2210-405 Equipment Repair and Maintenance 3,365 4,000 1,287 4,000 0 Maintenance of fire equipment, power equipment, small engines 801-42-2210-406 Office Equipment/Software Maintenance 3,462 1,000 500 1,000 0 Software Support, repair of computers & printers 801-42-2210-407 Fire Radio/Pager repair 362 1,000 0 1,000 0 801-42-2210-433 Dues 912 1,500 677 1,500 0 MN Fire Chiefs, MN Fire Inv, MN Fire Marshal, MN Fire Dep, NFPA, NAFI Inv, IAAI, Metro Chiefs 801-42-2210-435 Subscriptions and Books 1,677 1,000 0 11000 0 Subscriptions, legal publications 801-42-2210-490 Safety Camp 0 1,000 0 1,000 801-42-2210-495 Miscellaneous 268,948 2,250 796 2,250 0 Governing Board expenses IE: plaques, flowers Volunteer recognition, recruitment/retention, MAINTENANCE - TOTAL 297,966 27,750 10,669 37,750 10000 Review Verizon w/6 mobile devices $2,520 or $35 a month per device. $3500 CAD/RMS for both cities, $1344 AC Broadband. annual generator service ($700)*2 sprinkler system station 1 annual ($250) 81.8% annual pms ($375)*11, pump tests($600) *4, ladder tests $1000 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 36.0% air compressor annual service, annual ladders($50/) fire extinguishers annual 7/19/2017 11:35 AM 3 00 M CENTENNIAL FIRE DEPARTMENT 2018 PROPOSED BUDGET _ 2018 PROPOSED VS 12/31/2016 2017 PROPOSED 2017 ADOPTED ACTUAL BUDGET ACTUAL- MAY 2018 % Capital Outlay 801-42-2210-570 New/Replacement Equipment 26,750 10,000 3,698 13,000 3000 30.0% Saws, fans, persnal gear, ladders, SOBA, hose CAPITAL OUTLAY - TOTAL Contingency Funds Capital Equipment Fund TOTAL EXPENDITURES 26,750 10,000 3,698 13,000 3000 30.0% 0 0 0 - 0 ' 50,000 55,000 0 50,000 50,000 55,000 0 501000 0 1,003,515 682,181 167,758 677,231 50.072 -0.7% Review 4 sets of PPE M 4 7/19/2017 11:35 AM Centennial Fire District Calls by Day of Week January - June 2017 Saturday 27 Friday 22 Thursday 26 Wednesday 20 Tuesday 18 Monday 17 Sunday 1 19 100 80 60 40 20 0 0 5 10 15 20 25 30 Centennial Fire District January - June 2017 u CaIIs by Day vs. Night u 98 10 6 am to 6pm (Day) 7pm to 5 am (Night) Centennial Fire District Calls by City Responded to January -June 2017 73 80 61 70 60 - 50 - - 40 30 20 5 4- 1 4 10 0 Centerville Clyde Pines Blaine Hugo Lexington Lino takes O Centennial Fire District Calls by Time of Day January -June 2017 I'l 1. 1.-1 1- .1--1-1 I 's� �{±� �� hQ� �� :� �� Y � b�� P 1�lQ� }�Q� !�� J�Q� 1Q� FQ� 1Q� 7�� SQ� '�T • 4 CenOa msW Foe D mkM ianuawy-June 2017 Cafle by Sub Type INC NFIRS MASTER Chad 14, L wdwmW Fis DiAdd January -June 2017 Cans by NFIRS Two INC NIRS UASTM Chad aO 3S 30 25 20 15 10 fU �d6 50 80 40 70 3 60 37 _ s0 1: 40 Ia n . `` _.�. ` . �' . e �,�_ 4 o ✓ ✓✓ ✓� ✓� ✓f ♦Y ✓ J/ ✓i, ✓� " ! r! J'a J'a Jy, J� �♦ J T W q T d 'a.. 20 �,� y'd�,X,, , �y�`j%� P}4% -16 16 -7, 20 18 Centennial Fire District Calls by Month 2017 34 32 28 - 17 - 'Vol" Centennial Fire District Calls by Station January - June 2017 76 22 CENTENNIAL DUTY OFFICER CENTENNIAL FIRE STATION 1 T* IT Why Have a Centennial Duty Crew 1. Better service — quicker response times. 2 FF's will respond to medicals, with fulltime staff will' a full crew to conduct an offensive fire attack. Duty crew can immediately request for more resources if needed. 2. We will know that firefighters are responding, not wondering who is coming. 3. Maintaining stations and equipment. Would eliminate monthly station maintenance freeing up firefighters for other training. More will be accomplished. Painting, cleaning, equipment checks, etc. 4. Firefighters able to schedule their shifts. 5. Better Public Education coverage 6. Conduct inspections 7. Shifts could be a. 6am to 6pm - 6 hour shifts Daytime-6am to noon, noon to 6pm b. 6am to 6pm -4 hours shifts Daytime-6am to 10am, 10am to 2pm, 2pm to 6 pm c. 8am to 4pm with 4 hour shifts 8. Could hire from outside the fire department a. Would save on initial training cost 9. Most calls are during the daytime hours 10. Firefighters will be better trained since they will be using equipment more often and conducting daily equipment checks. 11. Could have 1 Firefighter at each station and would respond with a fulltime staff member. 12. When you cant recruit volunteers, bring in from outside. 42 6 6 6 6 48 $ 12.50 72 $ 900.00 $ 46,800.00 $ 81.00 $ 405.00 $ 21,060.00 12 12 96 $ 12.50 144 $ 1,800.00 $ 93,600.00 $ 162.00 $ 810.00 '$:; `;420`.40 18 18 18 18 144 $ 12.50 216 $ 2,700.00 $ 140,400.00 $ 243.00 $ 1,215.00 $ 63,180.00 24 24 24 24 192 $ 12.50 288 $ 3,600.00 $ 187,200.00 $ 324.00 $ 1,620.00 $ 84,240.00 $ 12.50 $ - $ - $ 12.50 $ - $ every 2 calls covered by a station equals the cost of 1 day of 2 on a duty crew average # FF's on a station call is 8 = $100 average # FF's on a station call during work day work week is 6 = $75 Andover FD In house staff In pension paid $15/hr Roseville FD outside In pension paid $15/hr lake Jo In house staff Brooklyn Park outside Columbia Height In house staff In pension paid $ weekends Golden Valley Plymouth Maple Grove M IV