HomeMy WebLinkAbout2017-02-08 CC Minutes - ApprovedCITY OF CENTERVILLE
CITY COUNCIL MEETING MINUTES
February 8, 2017
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of
February 8, 2017 at City Hall, 1880 Main Street.
PRESENT: Mayor Jeff Parr
Council Member Russ Koski
Council Member Steve King
Council Member D. Love A 1) 1) r ov e
Council Member Matt Montain
ABSENT: None.
STAFF: City Engineer Mark Statz
City Attorney Kurt Glaser
City Administrator Mike Ericson
COUNCIL MEETING
I. CALL TO ORDER
Mayor called to order 6:30 p.m.
II. PLEDGE OF ALLEGIANCE
III. PUBLIC INPUT/HEARING
IV. APPOINTMENTS/PRESENTATION
1. None.
V. APPROVAL OF AGENDA
Mayor Paar added Checks 430830-30846 w/Voided Check 430440 and 30526 under Consent; Under
New Business, Item 41 added pages 27a -27j; Item 43 added pages 54a -54b; and under Council &
Administration Announcements, Item #lb. Hearing on Met Council in Anoka County — Feb. 15,
2017, 4:30 p.m. (Bunker Hills Activity Center), Oak Room.
Motion by Council Member Love, seconded by Council Member Koski, to approve the Agenda
as presented. All in favor. Motion carried.
Mayor Paar requested that Item 48, Centennial Fire District — Purchase of Ladder Truck be moved to
Item 42 under New Business due to Chief Lundstrom's attendance.
Council Members Love and Koski accepted the friendly amendment to the motion
City of Centerville
Council Meeting Minutes
February 8, 2017
VI. APPROVAL OF THE MINUTES
1. December 14, 2016 City Council Meeting Minutes
Mayor Paar provided Council with an opportunity to make modifications.
Council noted that Council Member Elect Montain and Koski were both in attendance at the meeting.
Council requested that Council Member Elect Montain be removed.
Motion by Council Member Love, seconded by Council Member King, to approve the
December 14, 2016 City Council Meeting Minutes with noted change. Council Member Paar
abstained. Motion carried.
2. January 25, 2017 City Council Meeting Minutes
Mayor Paar provided Council with an opportunity to make modifications.
Motion by Council Member King, seconded by Council Member Montain to approve the
January 25, 2017 City Council Meeting Minutes as presented. All in favor. Motion carried.
VIII. CONSENT AGENDA
1. City of Centerville January 26, 2017 through February 8, 2017 Claims (Check #30813-
30829) & (Check #30830-30846) w/ Voided Check #30440 & 30526
2. Centennial Lakes Police Claims through February 1, 2017 (Check #11278-11297)
Mayor Paar provided an opportunity for Council Members to add additional items or remove items
for further discussion.
Motion by Council Member Love, seconded by Council Member King to approve the Consent
Agenda as Presented. All in favor. Motion carried.
IX. OLD BUSINESS
1. None.
X. NEW BUSINESS
1. P & Z Commission Recommendation — Request for Conditional Use Permit, 2065
Commerce Drive (Ruffridge Johnson Equipment Company)
Administrator Ericson stated that the Planning & Zoning Commission held a public hearing on
February 7, 2017 and noted City Planner John Shardlow's staff report, Findings of Fact and
recommendation for issuance of the Conditional Use Permit. He also stated that a new site plan had
been submitted addressing the outside storage originally proposed. Administrator Ericson introduced
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Mr. Jon Pederson, Owner, Mr. Jay Thorson, Daily Companies and Russ Rahella, Rosa Architectural
Group.
Mr. Thorson provided an architect's drawing of the proposed building and stated that they desire to
meet all City requirements. He appreciated Staff's assistance in all aspects of planning and
construction of the new building. Mr. Pederson stated that Ruffridge Johnson Equipment Company
has been in business for 70 years and desires for his reputation to be strong by showcasing the
exterior of the property and building. Both individuals thanked City Staff for all their work.
Mayor Paar requested that Mr. Pederson provide Council with the businesses' history. Mr. Pederson
stated that he was hired by the firm in 1978 as a sales person and several years later bought the
business. He stated that they provide sales and service of asphalt and aggregate equipment but do not
services vehicles. He stated that the business has 13 employees with a fixed customer base and have
3 to 4 mechanics who are Local 49ers. Mr. Pederson stated that he is a small-town guy who has
served on Osseo's Economic Development Committee and keeps an apartment there for residence
during the week. On weekends he resides in New London/Spicer, MN.
He reminded Council that he is paying the full sale price with a 1031 land exchange. He noted it will
take six (6) months to construct the proposed building and looks forward to being a good steward in
Centerville.
Motion by Council Member Montain, seconded by Council Member Koski to Approve the
Planning & Zoning Commission's Finding of Fact and Conditional Use Permit for 2065
Commerce Drive — Ruffridge Johnson Equipment Company. All in favor. Motion carried.
8. Centennial Fire District — Purchase of Ladder Truck
Mayor Paar stated that the company who sold the new fire truck, Engine 43 had approached Chief
Lundstrom regarding an opportunity to purchase a 2002 ladder truck. He noted the price of $150,000
versus brand new for $1 million. The purchase includes a one year warranty, 20% down and
financing for three (3) years at no interest. Chief Lundstrom stated that he believes that with the
purchase of this new truck, the cities will be in compliance with ISO rating requirements and
individual property owner insurance rates will stay the same or decrease. He stated that the
Centennial Fire District Fire Steering Committee approved the purchase during a special meeting and
he is sharing this with each City Council. He stated that due to prioritizing medical calls and
deceasing duplication of services provided by alternative entities, the budget allows for such a
purchase. He stated that funding has been set aside for 2018 and 2019 for the purchase of a pumper
truck. Chief Lundstrom explained that the proposed ladder truck is a "quint" which means that it
delivers five (5) different services such as a 75" LT1 aerial ladder, 500 gallon tanker, waterous 1,500
GPM fire pump, ground ladders, fire hoses and is scheduled to arrive on Friday.
Brief discussion took place regarding the necessity of providing aerial services to buildings similar to
Ruffridge Johnson's proposed building, firefighter morale, the donations that are being provided by
neighboring communities such as (pike poles, hoses, etc.), funding for the new engine by paying the
second quarter budget payment early and the Chief s dedication to the Department, firefighters and
budget.
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2. Board of Appeal & Equalization Training/On Line Classes
Administrator Ericson stated that two (2) current members are trained but their training expires on
July 1, 2017 (D. Love and Jeff Paar). He stated that three (3) members have been trained in the past
and the City would like to continue with this tradition in case a member was absent. Administrator
Ericson stated that it is a requirement that two (2) members are trained and if lacking training, Anoka
County would provide these services which is not conducive for our residents.
Administrator Ericson stated that City Staff would alert Mayor Paar and Council Member Love of
availability of on-line training and any other member interested in participating.
3. Met. Council Emergency Repair & Fees — Kyle Colvin, Met. Council Environmental
Services Assistant Manager
a. 2017 Ordinance ##, Second Series, Adopting a Fee Schedule for 2017
i. Sewer/Water/Storm Sewer Rates
ii. Electrical Inspection Fees — Solar PV Systems & Installation
Administrator Ericson stated that he and Staff met with Mr. Kyle Colvin, Assistant Manager -
Engineering from Met. Council to discuss the 2017 sanitary sewer rate from Met. Council
Environmental Services (MCES) for the City of Centerville and the CSAH21/Centerville Road
emergency work that may have affected that rate.
Administrator Ericson invited Mr. Kyle Colvin to have a discussion.
Mr. Colvin explained that several factors make up the calculation used to determine a community's
rate and recently the MCES modified its format. He explained that MCES calculates rates for 109
communities and incorporates flow period, city volumes, regional volume with wet /dry year flows,
infiltration and their budget. He stated that the City of Centerville's rate increase of 11.62% while
the MCES' budget increased by 5.4% primarily due to infrastructure rehabilitation. It is anticipated
that by 2018 their budget will decease and needed repairs will be completed. Mr. Colvin explained
that the flow period utilized in the calculations for 2017 is from 2015 with 2016 fees being derived
from July, 2014 -June, 2015 and the cost increase of 5.65%.
Lengthy discussion ensued regarding the MCES' budget reserves, how it is created and how large of
a reserve can be accumulated. He discussed revamping flow period for cost allocation between 2016
and 2017 (versus mid -year) and a summary of communities also bearing large increases in 2017.
Discussion also ensued regarding funding, borrowing of funds, selling bonds, etc. of MCES.
Engineer Statz stated that over the years costs have increased and decreased and MCES rates have
generally remained stable for its residents. He stated that when fees have been increased, on years
that MCES' rates have been stable is when the City offsets the years of rate increases. He explained
that many factors play into what the City charges for their rates with our infrastructure, depreciation,
fund balances, capital improvements and MCES' rates for the City.
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Mr. Colvin stated that the MCES is attempting to provide communities with earlier notification of
fees by providing information in June of the prior year with figures and estimates for the upcoming
year. He also stated that their revenue is generated from waste water revenue and SAC revenue. Mr.
Colvin stated that the Council is considering providing budget workshops with two (2) meetings per
year and state the importance of City representation at these meetings to express concern over fees.
Mr. Colvin stated that he would provide Administrator Ericson with the information requested for
forwarding to Council.
Administrator Ericson drew Council's attention to Finance Director Paulseth's memorandum dated
November 16, 2016 where she recommends a 10% increase in sewer rates, 3% increase in water rates
and an increase in Storm Water fees by $10/billing cycle or $60/year. Administrator Ericson stated
that upon Staff's review of infrastructure needs, capital improvements, depreciation and maintenance
Finance Director Paulseth suggested a 5% increase in the sanitary sewer rate.
Discussions ensued regarding the age of City infrastructure, depreciation, bonding versus paying cash
for infrastructure repairs, maintenance and replacement similar to the cash purchase of the
watertower. Discussion also took place regarding storm water ponds, maintenance, private
ownership, assessments and City obligations of the MS4 to enforce.
Several members of Council felt that they needed additional education regarding the Met. Council
rate increase prior to making decisions regarding increasing the City's Storm Water fee and desired to
wait for the information requested of Mr. Colvin prior to making any decisions. Administrator
Ericson prompted Council to consider the recommendations of the Finance Director relating to the
sewer and water rates due to an upcoming billing. Administrator Ericson stated that he spoke with
the Finance Director earlier in the day and she recommended the decrease to the sewer rate from her
November memorandum.
Consensus of Council was to consider the Storm Water fees at a future meeting. Council also felt that
additional education was needed regarding MCES's formula utilized for the City's fees charged
Motion by Council Member Love, seconded by Council Member King to Approve the
Recommendation of the Finance Director to Increase Sewer rates for 2017 by 5% and Water
rates for 2017 by 3%. Council Member Montain opposed. Motion carried.
Additional discussion took place regarding pond maintenance, responsibility for individually owned
ponds, homeowners associations and communication. Engineer Statz stated that Staff has completed
research regarding sludge/sediment, recommendation for maintenance being every 25-30 years versus
City research showing every 75 years along with average cost of dredging being $25,000-$50,000.
Administrator Ericson stated that the City's Electrical Inspector was also requesting inclusion of
Solar fees as these are new and upcoming technologies and the City should be pro -active regarding
rates. He explained that the Inspector was currently on vacation and will bring additional information
back for Council consideration at their next meeting.
Mayor Paar tabled Storm Water fees for a future meeting to allow Staff time for review.
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4. Liability Coverage — Waiver Form (Does Not Waive)
City Attorney Glaser stated that every years the City must determine whether or not to waive tort
liability limits and he suggested that the City does not waive them.
Motion by Council Member Love, seconded by Council Member Montain to Not Waive Tort
Liability Limits for 2017. All in favor. Motion carried.
5. Liquor/Tobacco License — New License, 1875 Main Street (JJ Barrel DBA Liquor Barrel
of Centerville)
Administrator Ericson stated that a purchase agreement has been signed by Jun Jian to purchase this
business, he has submitted all appropriate documentation and fees and received a successful
background investigation by the Centennial Lakes Police Department. Administrator Ericson stated
that the licenses will become effective March 1, 2017.
Motion by Council Member King, seconded by Council Member Koski to Approve
Liquor/Tobacco License — New License, 1875 Main Street (JJ Barrel DBA Liquor Barrel of
Centerville). All in favor. Motion carried.
6. Snow Plow Policy
Administrator Ericson stated that following discussions with the Public Works Director, it was
requested that Council consider decreasing the existing policy from 3" to 1.5" or 2" allowing for
discretion with wet snow, snow received just prior to warmer temperatures or rate of accumulation.
Lengthy discussion ensued regarding the Public Works Director's discretion to make judgement calls,
public safety, and roadway longevity.
Attorney Glaser stated that currently the Public Works Department is working under a policy and not
an ordinance similar to a guide. He suggested modifying the policy to reflect 1.5" rather than 3" and
include language after the existing language contained in 2., D. "Any weather condition(s) which
impacts public safety".
Motion by Council Member Love, seconded by Council Member Koski to Amend the Current
Snow Plow Policy to Amend 2., A. from 3" to 1.5" and 2., D. to Include the Sentence "Any
weather condition(s) which impacts Public Safety". All in favor. Motion carried.
Administrator Ericson stated that he would forward the policy to Chief Coan allowing the Police to
dispatch the Public Works Department upon the roadways being unsafe.
7. Commission/Committee Stipend
Administrator Ericson stated that the current stipend for Committee/Commission members is
$20/meeting equaling $3,360 for the seven (7) member boards. He stated that he spoke with Finance
Director Paulseth and she said funds are available for an increase of $20 to $30/meeting/member.
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Discussion ensued regarding the hiring of a babysitter, eating out allowing for attendance, etc.
offsetting their volunteering efforts. Council felt that both the P & R and P & Z positions are vital in
making important recommendations on issues.
Motion by Council Member Love, seconded by Council Member King to Increase
Commission/Committee Stipends from $20/Meetin2 to $50/Meetin2 Effective March, 2017. All
in favor. Motion carried.
8. Centennial Fire District — Purchase of Ladder Truck
This item was moved and previously discussed.
Xl. COUNCIL & ADMINISTRATION ANNOUNCEMENT
1. Administrator Ericson
Administrator Ericson stated he has met with Race Director Ms. Kerri Kolstad and she has attended P
& R meetings. Mr. Pat Branch has suggested paddle board and kayak races with proceeds going to
the homeless in conjunction with the Fete des Lacs festivities. He also stated that the Lions are
planning some new activities and they and are preparing for the Annual Lynn Johnson Memorial Ice
Fishing Contest on February 18, 2017.
Administrator Ericson stated that Anoka County Commissioner Rhonda Sivarajah sent an invitation
for Council to attend a joint hearing of the House Transportation Policy, Regional Governance and
Senate Local Government Committees meeting on February 15, 2017, Bunker Hills Activity Center
regarding Met. Council reform. Administrator Ericson stated that all Council member desiring to
attend should notify him as soon as possible.
This meeting was cancelled on February 10, 2017
Engineer Statz stated that the Comprehensive Plan Amendment process would be commencing
shortly along with the Surface Water Management Plan. He stated that the City arranged for a due
date as late as possible allowing for inclusion in the City's Comp. Plan (June, 2018). He reported that
in previous years the City bid projects with labor and materials separate to save funding due to sales
tax and now the legislature will be discussing this procedure with the League of Minnesota Cities
attempting to make it less cumbersome for local governments. Engineer Statz also stated that the
Council will be holding an Assessment Hearing on the 2017 Mill & Overlay Project on February 22,
2017.
Council Member Love thanked Staff for sharing information with the League of Minnesota Cities
regarding cancer research and stated that the next Centennial Lakes Police Department Steering
Committee will be next Monday.
Council Member Koski, Council Liaison to Planning & Zoning Commission, stated that Ruffridge
Johnson Equipment Company will be a great partner in Centerville.
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Council Member Montain reported that he recently attended the Anoka County Fire Protection
meeting where fire radio prices were increasing and a slight fee increase of just over $100 would be
passed along to members due to approval of their 2018 budget. He also reported that the Fire
Academy would be commencing on February 15, 2017 for Inspector Classes, work continues on a
Joint Powers Agreement, a Red Cross presentation was viewed for Safety Surveys similar to what
Centennial Fire is already offering to residents and that two (2) North Memorial Medics were recently
attacked by a patient. He desired to pass on his wishes for quick recovery and thanked all that came
to their assistance.
Council Member Montain also reported that the Parks & Recreation Committee was gearing up for
Fete des Lacs and Skate Night on February 11, 2017. He also stated that the Committee is looking to
replace its audio equipment.
The Mayor reminded individuals about the fishing contest scheduled for February 18, 2017 and
Shake your Shamrock runs in March.
Mayor Paar stated that he and Council Member Koski attended the League of MN Cities Newly
Elected Council Member/Mayor seminar. The two (2) attended one (1) session together and then
broke apart for key position sessions. He explained that in his session they discussed delivery of core
services, Council working as a team, effective relationships with Staff, allowing Staff to complete
their responsibilities without interference, the economy, goals, budgets, equality, equity and racial
tensions. Mayor Paar stated that the League of MN Cities has great ideas and tips regarding fairly
treating others as you would desire to be treated.
Mayor Paar closed the meeting by stating that he is a firm believer that you do not judge a book by its
cover.
X11. ADJOURNMENT
Motion by Council Member Montain, seconded by Council Member Koski to Adjourn the
Council Meeting of February 8, 2017 at 9:30 p.m. All in favor. Motion carried.
Respectfully submitted by Teresa Bender, City Clerk
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