HomeMy WebLinkAbout2017-09-06 P & R PacketCITY OF CENTERVILLE
PARKS & RECREATION COMMITTEE AGENDA
Wednesday, September 6, 2017 — 6:30 p.m.
City Hall
I. CALL TO ORDER
1. Roll Call
II. APPROVE AGENDA
III. APPOINTMENTS/PRESENTATIONS
IV. APPROVAL OF MINUTES
1. Parks & Recreation Committee Minutes of June 7, 2017 — Not Available
2. Parks & Recreation Committee Minutes of August 2, 2017 — Not Available
V. UNFINISHED BUSINESS
1. GAGA Pit — Review Bids Received for Heavy Duty Steel Corner Braces (Tabled)
2. Movie in the Park, September 16, 2017
VI. NEW BUSINESS
1. Movie in the Park
2. Mr. David Vig, Request to Utilize Laurie LaMotte Park, September 30 w/Rain Date
October 14, 2017 — Cub Scout Rocket Launch
3. Laurie LaMotte Skate Park Ramp Request for Replacement
VII. UPDATES
1. Council Updates — Council Member Montain
2. Review 5 Year P & R Projects List
3. Vacancy
VIII. ACTION ITEMS
IX. ADJOURNMENT
*REMINDERS**
Planning & Zoning Commission Meeting — September 8, 2017, 6:30 p.m. (Council Chambers)
Parks & Recreation Committee Meeting — October 4, 2017, 6:30 p.m. (Council Chambers)
City Council Meeting — September 13 , 2017, 6:30 p.m. (Council Chambers)
City Council Meeting — September 27, 2017, 6:30 p.m. (Council Chambers)
Movie in the Park — September 16, 2017 — Laurie LaMotte Memorial Park (Movie TBD)
AUGUST 2017 THROUGH 8-23-17
$ 450.00
$1,150.00
$2,700.00
$1,550.00
Parks/Rec Programs EXPENSES
YEAR TO
DATE
Parks REVENUE
AUGUST
TOTALS
BUDGET
DIFFERENCE
R 101-45201-34780 Recreation Fees
$ -
TOTALS
$0.00
$0.00
R 101-45201-34781 8K Run
$ 630.00
$2,740.00
$3,600.00
$860.00
R 101-45201-36200 Misc. Revenues
$69.77
$0.00
$0.00
R 101-45201-36260 Donations & Contributions
$ -
$540.00
$0.00
($540.00)
R 101-45201-36270 Refunds/Reimbursements
$ -
$21.78
$0.00
$ (21.78)
$ 630.00
$3,301.78
$3,600.00
$298.22
TOTAL RECEIPTS
E 101-45201-300 Postage
$ -
$37.50
$100.00
$62.50
E 101-45201-370 Park Programs/Movies in Park
YEAR TO
$825.00
$2,300.00
$1,475.00
E 101-45201-371 Music in the Park/AscAP
$ -
DATE
$2,500.00
($41.00)
arks/Rec. Committee EXPENSES
AUGUST
TOTALS
BUDGET
($4,016.09)
Minute taker E 101-45200-100 Wages and Salaries (GENERAL)
$
$0.00
$1,000.00
$1,000.00
E 101-45200-122 FICA
$
$0.00
$100.00
$100.00
E 101-45200-438 Meeting Per Diem
$ 450.00
$1,150.00
$1,600.00
$450.00
EXPENSES
$ 450.00
$1,150.00
$2,700.00
$1,550.00
Parks/Rec Programs EXPENSES
YEAR TO
DATE
AUGUST
TOTALS
BUDGET
DIFFERENCE
Warming House Attendants E 101-45201-100 Wages and Salaries (GENERAL)
$911.91
$3,000.00
$2,088.09
E 101-45201-122 FICA
$69.77
$200.00
$130.23
E 101-45201-151 Worker s Comp Insurance Prem
$ -
$206.93
$300.00
$93.07
E 101-45201-210 Operating Supplies
$ -
$0.00
$0.00
$0.00
E 101-45201-300 Professional Services
$0.00
$0.00
E 101-45201-300 Postage
$ -
$37.50
$100.00
$62.50
E 101-45201-370 Park Programs/Movies in Park
$
$825.00
$2,300.00
$1,475.00
E 101-45201-371 Music in the Park/AscAP
$ -
$2,541.00
$2,500.00
($41.00)
E 101-45201-373 8k Run/Walk
$ 3,441.31
$6,016.09
$2,000.00
($4,016.09)
E 101-45201-374 Park and Rec Reserve
$ -
$0.00
$0.00
$0.00
E 101-45201-428 ACH Charges (on line fees)
$ -
$0.00
$0.00
$0.00
E 101-45201-441 Conf. & Schooling
$30.00
$0.00
($30.00)
E 101-45201-430 Misc.
$
$1,593.78
$0.00
($1,593.78)
$3,"1.311
$12,231.981
1 $10,400.00
($1,831.98)
EXPENSES 1
TOTAL EXPENSES 1 $3,891.311 $13,381.981 1 $13,100.00 ($281.98)
** Centerville Lions donation
CITY OF CENTERVILLE
Park Rec - revenue budget
08/23/17 2:39 PM
Page 1
MTD
2017
2017 YTD
% of
Account Descr
8 CurYr
YTD Amt
Budget
Balance
Budget
DEPT
FUND 101 General Fund
R 101-45200-36200 Miscellaneous Reven
$0.00
$0.00
$0.00
$0.00
0.00%
45200
R 101-45200-36270 Refunds/Reimburse
$0.00
$0.00
$0.00
$0.00
0.00%
45200
R 101-45201-34780 Recreation Fees
$0.00
$0.00
$0.00
$0.00
0.00%
45201
R 101-45201-34781 8K Run
$630.00
$2,740.00
$3,600.00
$860.00
76.11%
45201
R 101-45201-36200 Miscellaneous Reven
$0.00
$0.00
$0.00
$0.00
0.00%
45201
R 101-45201-36260 Donations and Contri
$0.00
$540.00
$0.00
-$540.00
0.00%
45201
R 101-45201-36270 Refunds/Reimburse
$0.00
$21.78
$0.00
-$21.78
0.00%
45201
FUND 101 General Fund
$630.00
$3,301.78
$3,600.00
$298.22
$630.00
$3,301.78
$3,600.00
$298.22
CITY OF CENTERVILLE
Park Rec - EXPENDITURE FOR YR
08/23/17 2:32 PM
Page 1
AUGUST 2017 2017 % of
DEPT Account Descr 2017 Amt YTD Amt YTD Budget Balance Budget
FUND 101 General Fund
45200
E 101-45200-100 Wages and Salaries (GENERAL)
$0.00
$0.00
$1,000.00
$1,000.00
0.00%
45200
E 101-45200-122 FICA
$0.00
$0.00
$100.00
$100.00
0.00%
45200
E 101-45200-200 Office Supplies (GENERAL)
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-210 Operating Supplies
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-230 Park Supplies
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-300 Professional Srvs
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-303 Engineering Fees
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-304 Legal Fees
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-321 Telephone
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-331 Travel Expenses
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-340 Advertising & Printing
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-350 Ord., Pub. Hearings, etc.
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-360 Insurance (Liability Ins.)
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-430 Miscellaneous
$0.00
$0.00
$0.00
$0.00
0.000/0
45200
E 101-45200-438 Meeting Per Diem
$0.00
$1,150.00
$1,600.00
$450.00
71.88%
45200
E 101-45200-441 Conf. & Schooling
$0.00
$0.00
$0.00
$0.00
0.00%
45200
E 101-45200-490 Community Event
$0.00
$0.00
$0.00
$0.00
0.000/0
45200
E 101-45200-810 Refunds & Reimb.
$0.00
$0.00
$0.00
$0.00
0.000/0
45201
E 101-45201-100 Wages and Salaries (GENERAL)
$0.00
$911.91
$3,000.00
$2,088.09
30.40%
45201
E 101-45201-121 PERA
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-122 FICA
$0.00
$69.77
$200.00
$130.23
34.89%
45201
E 101-45201-130 Cafeteria Contribution
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-132 Parks Programs
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-133 Employer Paid Dental
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-151 Worker s Comp Insurance Prem
$0.00
$206.93
$300.00
$93.07
68.98%
45201
E 101-45201-200 Office Supplies (GENERAL)
$0.00
$0.00
$0.00
$0.00
0.000/0
45201
E 101-45201-210 Operating Supplies
$0.00
$0.00
$0.00
$0.00
0.000/0
45201
E 101-45201-300 Professional Srvs
$0.00
$0.00
$0.00
$0.00
0.000/0
45201
E 101-45201-303 Engineering Fees
$0.00
$0.00
$0.00
$0.00
0.000/0
45201
E 101-45201-304 Legal Fees
$0.00
$0.00
$0.00
$0.00
0.000/0
45201
E 101-45201-321 Telephone
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-322 Postage
$0.00
$37.50
$100.00
$62.50
37.50%
45201
E 101-45201-331 Travel Expenses
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-340 Advertising & Printing
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-360 Insurance (Liability Ins.)
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-370 Park Programs
$0.00
$825.00
$2,300.00
$1,475.00
35.87%
45201
E 101-45201-371 Music in the Park
$0.00
$2,541.00
$2,500.00
-$41.00
101.64%
45201
E 101-45201-372 YMCA
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-373 8k Run/Walk
$3,441.31
$6,016.09
$2,000.00
-$4,016.09
300.80%
45201
E 101-45201-374 Park and Rec Reserve
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-380 Utilities
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-410 Rentals (GENERAL)
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-428 ACH File Charge
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-430 Miscellaneous
$0.00
$1,593.78
$0.00
-$1,593.78
0.00%
45201
E 101-45201-441 Conf. & Schooling
$0.00
$30.00
$0.00
-$30.00
0.00%
45201
E 101-45201-490 Community Event
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-500 Capital Outlay (GENERAL)
$0.00
$0.00
$0.00
$0.00
0.00%
45201
E 101-45201-810 Refunds & Reimb.
$0.00
$0.00
$0.00
$0.00
0.00%
FUND 101 General
Fund
$3,441.31
$13,381.98
$13,100.00
-$281.98
2017 Fete des Lacs
Revenue -through 8-23-17 Budgeted Total Balance
Contribution/Donation-Sponsorship 1 $ $ 6,000.00 1 $ 6,000.00
Expenditures
Budgeted Total Balance
E 101-50000-170 Firework Display Ins.
E 101-50000-210 - Operating Supplies
E 101-50000-300 Professional Srvs
E 101-50000-322 Postage
E 101-50000-343 Other Advertising
E 101-50000-360 Insluance Liability
E 101-50000-410 Rentals
E 101-50000-430 Misc.
E 101-50000-490 Commnity Event
E 101-50000-500 Capital Outlay
$250.00
$250.00
$250.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$103.01
($103.01)
$0.001
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$5,600.00
$11,146.65
($5,546.65)
$0.00
$0.00
$0.00
Total Expenditure through 8-23-17
$5,850.00
$11,499.66
($5,399.66)
(As of 08-23-17 this is the revenue & expenditures)
CITY OF CENTERVILLE 08/23/172:27 PM
Page 1
Revenue/Expenditure
Audit Detail Full
Audit 2017
Fund 101 General Fund
Expenditure
E 101-50000-490
Community Event Budget $5,600.00 Total
$11,146.65 Balance
-$5,546.65
Vendor SearchNam Invoice ------Check------ Batch Name
Debit
Credit
2017-04 APRIL
Comments Refer
PO
Begin
$0.00
2017-04
Pay
ANOKA COUNTY HI 030971
4/12/2017 4-12-17pay2
$50.00
$0.00
2017 -JULY 22 - FETE DES LACS P
0 0
Total 2017-04 APRIL
$50.00
$0.00
Ending
$50.00
Vendor SearchNam Invoice ------Check------ Batch Name
Debit
Credit
2017-06 JUNE
Comments Refer
PO
Begin
$50.00
2017-06
Pay
IMAGE PRINTING & 149402 031131
6/28/2017 62817pay2
$99.00
$0.00
27TH ANNAUL FETE DES LACS -
0 0
Total 2017-06 JUNE
$99.00
$0.00
Ending
$149.00
Vendor SearchNam Invoice ------Check------ Batch Name
Debit
Credit
2017-07 JULY
Comments Refer
PO
Begin
$149.00
2017-07
Pay
FEHRENBACHER, B 031147
7/12/2017 07-12-17 pay
$292.40
$0.00
USA FLAGS - 2017 PARADE - FET
0 0
2017-07
Pay
IMAGE PRINTING & 149410 031152
7/12/2017 07-12-17 pay
$526.80
$0.00
FETE DES LAC PARADE FLYER
0 0
2017-07
Pay
ST. PAUL CLOWN C 031163
7/12/2017 07-12-17 pay
$200.00
$0.00
2017 FETE DES LACS PARADE -
0 0
2017-07
Pay
UNITED MARCHING 031165
7/12/2017 07-12-17 pay
$400.00
$0.00
TARTAN -NORTH UNITED BAND -
0 0
2017-07
Pay
HOLLYWOOD PYRO 031174
7/12/2017 7/12/17 PAY2
$6,000.00
$0.00
FIREWORKS - 2017 FETE DES LA
0 0
2017-07
Pay
MINNESOTA TIMBE 031186
7/20/2017 07/19/17 PAY
$626.11
$0.00
2017 FETE DES LACS PARADE -
0 0
2017-07
Pay
SAINT FRANCIS DR 031187
7/20/2017 07/19/17 PAY
$200.00
$0.00
2017 FETE DES LACS PARADE -
0 0
2017-07
Pay
PARR, JEFF 031213
7/26/2017 72617pay
$74.97
$0.00
REIMBURSEMENT FOR GRAND
0 0
2017-07
Pay
TAYMARKS SISTER 7140329 031217
7/26/2017 72617pay
$214.82
$0.00
2017 FETE DES LACS BANNER
0 0
Total 2017-07 JULY
$8,535.10
$0.00
Ending
$8,684.10
Vendor SearchNam Invoice ------Check------
Batch Name
Debit
Credit
2017-08 AUGUST
Comments Refer
PO
Begin
$8,684.10
2017-08
Pay
HUGO FEED MILL & 031240
8/9/2017 8-9-17pay1
$4.20
$0.00
BUILDING FASTNERS - FETE DE
0 0
2017-08
Pay
JIMMYS JOHNNYS,I 119617 031242
8/9/2017 8-9-17pay1
$1,690.00
$0.00
PORTABLE WEEKEND TOILET R
0 0
2017-08
Pay
CIRCLE K 031251
8/9/2017 8917pay2
$60.81
$0.00
FUEL REIMBURSEMENT - 2017 F
0 0
2017-08
Pay
ERICSON, MIKE 031273
8/23/2017 8-23-17pay1
$15.00
$0.00
REIMBURSE FOR PLAQUE - 2017
0 0
2017-08
Pay
MARCO, INC. 031280
8/23/2017 8-23-17pay1
$142.54
$0.00
FLYERS FOR FETE DES LACS
0 0
2017-08
Pay
Q3 CONTRACTING -MN0177888 031283
8/23/2017 8-23-17pay1
$550.00
$0.00
TRAFFIC CONTROL - SIGNS -201
0 0
CITY OF CENTERVILLE 08/23/17 2:27 PM
Page 2
Revenue/Expenditure
Audit Detail Full
Audit 2017
Fund 101 General Fund
Expenditure
E101-50000-490 Community Event Budget $5,600.00 Total $11,146.65 Balance -$5,546.65
Total 2017-08 AUGUST $2,462.55 $0.00
Ending $11,146.65
Control Act 101-25300 Unrese Tota E 101-50000-490 Community Event $11,146.65 $0.00
In Balance Total Year $11,146.65 Ending $11,146.65
Total Expenditure $11,146.65 $0.00
Fund 101 $11,146.65 $0.00
PARK FACILITY PERMIT APPLICATION
1. Name/Address/Phone Number of Individual or Organization responsible for
making this application:
David Vig 457 S Glen Trail
Name Address
651-226-7380 Lino Lakes, MN 55014
Telephone Number City, State & Zip
2. Please describe your event/activity and identify the specific facility/field within
the park you wish to use along with what you are asking from the City:
Cub Scout Pack 232 would like to use the Lamotte fields 3, 4, 5 to launch small
hobby rockets with the local MASA rocketry club (www.masa-rocketry.org)
3. What is the number of people that are involved in your event/activity? 50
4. What City facilities do you wish to use
Acorn Creek Park Eagle Park
Laurie LaMotte Memorial Park 3-5 Hidden Spring Park
(Lighting & Warming House) Trailside Park
An adult may be requested to take
responsibility to lock & unlock restrooms
Cornerstone Park Royal Meadows Park
Tracie McBride Memorial Park City Hall
5. Please list the date or dates and times you propose to use the facilities:
Depending on weather, Saturday Sep 30th, or Saturday Oct 14th 8a -5p
6. Is anyone charged a fee to watch or participate in your event? No
7. Have you used these facilities before? Yes If so, when?
Octoer 1 st, 2016
8. Are you requesting additional permits or City services? Yes X No
(i.e., Road Closure(s), Temporary Liquor License(s), Fireworks Permit or
Burning Permit, Use of lights, bathrooms or porta potties, Park Buildings)
Please describe
Depending upon the nature of your event, or if you are requesting City services, you may
be required complete a different application and/or make a deposit to cover city costs.
David Vig 8/14/2017
Printed Name of Person Signing Date
David Vig
Signature
.........................................................................
Office Use Only
Permit approved by:
Deposit required: $
Form number: 2013.01 PU
Date:
Receipt #
3
7
9
BE ADVISED THAT YOU ARE REQUIRED TO LEAVE THE PARK AS CLEAN
AS YOU FOUND IT PLEASE!
YOU ARE NOT AUTHORIZED TO STORE ATHLETIC OR OTHER
EQUIPMENT IN THE PARK OR FACILITIES.
Hidden Spring Park
1 — Picnic Shelter
iracie mcnnae nark
Mike Ericson
From: Jeff Paar
Sent: Monday, August 07, 2017 12:01 AM
To: Kevin Waeghe
Cc: Mike Ericson; Matthew Montain
Subject: Fwd: Laurie Lamotte Park
Kevin,
Please see the below email I received. I would like park and rec to please look into this.
I did not make any promises. Below is a copy of my email.
Kian,
Thank you for your email. I will pass your email on to our park and recreation committee and suggest they look
into your request. The city runs a very tight budget, so I cannot promise anything. Unfortunately we have also
dealt with many vandalism issues with the skate park.
Again, thank you for your email.
Jeff Paar
Mayor
City of Centerville
centervillemn.com
Cell: 612-799-0958
Twitter: @Mayor Paar
Facebook: Jeff Paar
Sent from my Whone 6S Plus
Begin forwarded message:
From: Kian Barrett <barrettkianl O@gmail.com>
Date: August 6, 2017 at 11:32:03 PM CDT
I
To: Jeff Paar <JPaarkCENTERVILLEMN.com>
Subject: Laurie Lamotte Park
Hi Jeff, my name is Kian Barrett. I am a resident of Centerville and am 17 years old. I recently
started skateboarding and do it at Lamotte park a good amount. However, I find myself driving
frequently to other parks for their mini ramps. This is because the Lamotte mini ramp is made of
metal and has panels instead of sheets. Many times I see people's wheels getting caught in the
cracks and have experienced it myself, it hurts a lot when you fly into the wall of the mini ramp
and is a serious liability. Lots of people have been having this issue and complaining. Wheels
also cost quite a bit of money for a new set. That's why I'm writing to you today, to ask to get a
new mini ramp installed at the park. The old one is outdated and painful. I did a little internet
research and found a website that sells mini ramps, I will link it below. I have also attached
pictures of the problems with the mini ramp, and what other ones near here look like compared
to Lamotte. Constantly I hear people's complaints when I mention Lamotte. It gives Centerville a
bad name. Thank you for considering my request and the request of many bikers, scooters, and
skaters.
This email has been scanned by the Symantec Email Security.cloud service.
For more information please visit http://www.sManteccloud.com
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