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HomeMy WebLinkAbout2017-07-12 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES July 12, 2017 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of July 12, 2017 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain Council Member Steve King ABSENT: None STAFF: City Attorney Kurt Glaser City Administrator Ericson City Engineer Mark Statz Senior Planner Phil Carlson COUNCIL MEETING I.CALL TO ORDER Mayor Paar called to order 6:30 p.m. Mayor Paar passed along condolences for the recent loss of City Administrator Ericson’s mother and Mr. Tedd Peterson’s mother-in-law. II.PLEDGE OF ALLEGIANCE III.SET AGENDA Mayor Paar added Mr. Jeff Hagemann – CenterPoint Energy Partnership Grant Award, Centennial Fire District under Appointment and Presentations, Checks #31169-31183 and Item #4., Hollywood Pyrotechnics, Inc. under Consent. He noted that Pages 5c-5s were added under Old Business, Item #1. He stated that the Item would be tabled for this evening’s meeting. Motion by Council Member Love, seconded by Council Member Montain to Approve the Set Agenda with the Above Stated Amendments. All in favor. Motion carried. IV.APPOINTMENTS/PRESENTATIONS City of Centerville Council Meeting Minutes July 12, 2017 1.Centennial School District (ISD12) – Superintendent Mr. Brian Dietz, Director of Technology Mr. Mike Christenson, Centerville Elementary School Principal Mr. Wayne Whitwam and Centennial Middle School Principal Mr. Bob Stevens Superintendent Dietz briefly reviewed the 2016/2017 school year, he stated that the School District had established eight goals during strategic planning: having people who identify, value, and engage as the community that is Centennial; analyze causes of the achievement gap and provide accessibility at all levels and for all steakholders; find strategic ways to communicate using staff, students, and community; establish a plan-do-check model for all areas; professional development (balancing wellness vs. relevance, efficiency, and inclusiveness); expanding programming and infrastructure to address the vocational, college prep, and remedial needs of each student; develop a partnership between students and community; (on a service level and on a business level) and a two-pronged approach to lobbying and fundraising. He reported that after six (6) months, six (6) have been completed. He stated that 23 new initiatives came from these goals. He also reported that over a three (3) year period the District has made improvements at several schools (floors, HVAC systems, Science Labs, Learning Center, etc.) along with receiving numerous awards and ACT testing scores outperforming state average. Superintendent Dietz stated that the District supports its students, staff, the learning process and appreciates the City’s support also. Centennial Middle School Principal Stevens briefly reviewed the LEAP (Lunch, Energize, Achieve, Participate) program which was launched at the high school level this year allowing students during the mid-day break ranging from academic-related opportunities such as study hall time and homework help, to making connections with friends through playing cards and games. He stated that Pinterest and scrapbooking along with Harry Potter and book clubs, and robotics are also offered. Open gym, walking groups and yoga are also offered. Council Member Love questioned what students do during this time if they do not need additional time to make up tests, decompress, socialize, etc. Principal Stevens stated that students are allowed to work independently and socialize if they desire. He also stated that the District desires to add more offerings to the program in the next few years. Centerville Elementary School Principal Whitwam reported that they commenced the Advancement Via Individual Determination (AVID) program similar to what is being offered in rdthth the high school in an attempt to assist average students – 3, 4 & 5 graders in organization and study habits/skills for going forward in middle school and high school. Superintendent Dietz reported that the School District’s annual report would be forwarded to all residents and businesses within the School District’s boundaries within the next few weeks. He also stated that he invites individuals in to visit the schools following renovations, feels that their efforts for the past year are paying off and their staff is seeing the results. He reported that the District worked hard to secure additional funding through the State of 2% and they will continue to work in this area rather than requesting funding from taxpayers. He also stated that the District is being fiscally prudent with the funds that they are receiving. Page 2 of 9 City of Centerville Council Meeting Minutes July 12, 2017 Council Member Love, Mayor Paar and City Administrator Ericson thanked the District leaders for their partnership. Mr. Todd Christenson, Developer of Peltier Estates, stated that the Centennial School District is highly sought after by parents. 2. CenterPoint Energy, Mr. Jeff Hagemann – Partnership Grant Award, Centennial Fire District City Clerk Bender mistakenly placed this item on Council’s Agenda and Mr. Hagemann will be attending Council’s July 26, 2017 meeting. V.PUBLIC HEARING 1. None. VI.APPROVAL OF THE MINUTES 1.June 14, 2017 City Council Meeting Minutes 2.June 28, 2017 City Council Meeting Minutes Mayor Paar stated that the minutes were unavailable. V. CONSENT AGENDA 1. City of Centerville June 29, 2017 through July 12, 2017 Claims (Check #31137- 31168) W/Voided Check #31167 & (Check #31169-31183) 2. Centennial Fire District Claims through June 27, 2017 (Check #7894-7901) 3. Centennial Lakes Police Claims through July 6, 2017 (Check #11509-11527) 4. Hollywood Pyrotechnics, Inc. Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Motion by Council Member Montain, seconded by Council Member Koski to approve the Consent Agenda as Presented. All in favor. Motion carried. Administrator Ericson requested that Senior Planner Phil Carlson be Added under New Business, Item #2. VI. OLD BUSINESS 1.Downtown Light Pole & Flags - Tabled 2. Teambuilding Conflict Resolution – League of MN Cities Page 3 of 9 City of Centerville Council Meeting Minutes July 12, 2017 Administrator Ericson stated that Council has previously tabled several proposals, he has discussed this item with Ms. Laura Kushner, Human Resource Director for the League of MN Cities, and he believe this is an opportunity to engage employees and on-boarding which was to be provided by Mr. Fursman shortly after his hiring. Council Member Love stated that he could not locate a Staff memorandum regarding the item. Administrator Ericson stated that there was one and he would resend it to all Council Members. Mayor Paar reported that an email had recently been received and that a meeting of the Employee Review Board would be taking place shortly with staff. Brief discussion ensued regarding hiring an independent contractor versus the League of MN Cities referrals, the Employee Review Board assessing the needs and forwarding a recommendation to Council and/or providing the authority to the City Administrator to make a determination on utilizing a firm referred by the League of MN Cities. Motion by Council Member Montain, seconded by Council Member Love to Authorize City Administrator Ericson the authority to choose one (1) contractor from the League of MN Cities referral list to provide teambuilding/organization development associated with the 2017 Focus Goals. Council Member Koski Opposed. Motion carried. Council Member Koski felt that a needs assessment should be obtained from the Employee Review Board prior to authorizing expenditures that may not be needed. Administrator Ericson stated that he would meet with Ms. Laura Kushner from the League to determine a suitable contractor for the City’s needs. 3. Res. #17-010 – Enabling the Establishment of the Economic Development Authority of the City of Centerville, Minnesota Pursuant to Minnesota Statutes, Sections 469.090 Through 469.1082, as Amended Administrator Ericson stated that he has discussed this with Mr. Andy Pratt, Eckberg & Lammers, it is very straight forward and Council needs to consider the resolution in order to commence an Economic Development Authority for the City of Centerville as outlined in the 2017 City Focus Goals. Council Member Montain questioned the purpose of staggering terms of the members and Administrator Ericson stated that it provides an opportunity for the body to obtain new view- points, etc. Discussion ensued that Council is only considering the formation of an EDA and not considering the by-laws at this time which will control authority given by Council and funding if chosen. Administrator Ericson stated that Intern Manasra is currently working on a revamping of the downtown redevelopment project and recently held a meeting with Anoka County Officials and other agencies to obtain input regarding financial assistance and tools that were available to assist the City in obtaining their goals for the area. Administrator Ericson stated that this work Page 4 of 9 City of Centerville Council Meeting Minutes July 12, 2017 would continue and an EDA would commence momentum for additional input from Council and members of the community as to their priorities for current businesses, new businesses and the downtown area. Motion by Council Member Montain, seconded by Council Member Koski to Adopt Res. #17-010 - Enabling the Establishment of the Economic Development Authority of the City of Centerville, Minnesota Pursuant to Minnesota Statutes, Sections 469.090 Through 469.1082, as Amended and Presented. All in favor. Motion carried. IX. NEW BUSINESS 1.Res. #17-011 – Encouraging the People of Centerville to Attend the Grand Opening of the Minnesota State Capitol Administrator Ericson stated that the remodeling of the State Capitol is symbolic to the State, a special place, a large investment made by the State from taxpayer dollars and as a citizen of Minnesota individuals should enjoy the landmark. Mayor Paar stated that the site is impressive and the League of MN Cities web site has a listing of all of the events that will be taking place during August 11, 12 and 13, 2017. Motion by Council Member Koski, seconded by Council Member Love to Adopt Res. #17- 022 – Encouraging the People of Centerville to Attend the Grand Opening of the Minnesota State Capitol as Presented. All in favor. Motion carried. 2. Planning & Zoning Recommendation – Peltier Estates Preliminary Plat, Rezone & th Comprehensive Plan Amendment – 7357 – 20 Avenue North (Moore Property), 18 Acres ~ Diamond View Partners, LLC, 17 Lots Administrator Ericson stated that Senior Planner Phil Carlson presented at last evening’s Planning & Zoning Commission meeting regarding the item and ten (10) residents were in attendance. Senior Planner Carlson stated that only two (2) requests were needed (rezone and preliminary plat) and that a Comprehensive Plan Amendment was not needed. He stated that the R2A zoning fit into the perimeters of the guiding of the Comp. Plan. Brief discussion was held regarding the fact that R2A was High Density and the Comp. Plan does not guide the area for High Density. He did state that it was important to note the Statutory 60 Day Rule as it applies to the petitioners request for zoning modification. He stated that Council does have the ability to act on the request this evening or defer action to an alternative meeting prior to August 1. Discussion ensued regarding an extension for preliminary plat consideration as Mr. Christenson’s plans are before the Rice Creek Watershed for review and will not be completed until September 29. Page 5 of 9 City of Centerville Council Meeting Minutes July 12, 2017 Administrator Ericson stated that there are a number of issues with the existing proposal regarding the size of lots, wet lands, street connection versus cul de sac, drainage, municipal services, etc. Discussion ensued regarding denial of the preliminary plat as it is incomplete, high density versus single family residential as the Comp. Plan guides, substandard lots, slowing the reviewing process as RCWD has not had an opportunity to consider. Mr. Todd Christenson, Diamond View Homes, 7800 Pearson Way, Fridley, MN, stated that taking everything into consideration and that he appreciates the amount of time spent with Senior Planner Carlson and Engineer Statz. He is extremely grateful for the assistance and solutions that they have provided to resolve several outstanding issues. He stated that the property is challenging due to wetland issues, man-made ditch and drainage issues. Mr. Christenson stated that a final report would be provided by RCWD and the Army Corp. of Engineers by September 7. He stated that the RCWD would not allow filling of wetland areas for development unless a through street was installed. He stated that neighboring residents where the road would be constructed have enjoyed living on a temporary cul de sac and are not in favor of the project due to potential for additional traffic and other issues. Mr. Christenson stated that the preliminary plat has been downsized from 22 original lots to 17 to 16 due to wetlands and a through street. He has been approached by several builders and several home buyers regarding the development. He felt that construction on the roadway could commence in October and foundations being installed in November. Mr. Christenson stated that he understands that there are problems with the Preliminary Plat and desired to pull that from consideration; however, he still desired for the rezoning to be considered due to the development th slated across 20 Avenue and he desired to get a jump on that. Lengthy discussion ensued regarding minimum building sizes, lot sizes, how many builders would be allowed, high density versus Comp. Plan, surrounding neighborhoods current zoning of R2, stormwater, potential for rezoning to R2 and use of a Planned Unit Development allowing proper zoning designation per the Comp. Plan and additional variations in lot size, etc. Mr. Christenson stated that he has paid a fee for preliminary plat and does not feel that he should pay an additional fee. He also stated that he paid $100/17 lots as an escrow. Discussion ensued and Engineer Statz stated that Mr. Christenson’s escrow has been fully utilized, if not exceeded, with the meeting this evening, discussions and Planning and Zoning Commission meeting. He concurred that a Planned Unit Development with an underlying zoning of R2 should be obtained. Mr. Christenson stated that the lots would be approximately $125,000 with homes being valued at $450,000. Brief discussion ensued regarding high density meaning 12 units/acre and if Mr. Christenson could not make the development happen, the property in the future would be zoned high density which could allow condos, apartment buildings, etc. Page 6 of 9 City of Centerville Council Meeting Minutes July 12, 2017 Mr. Christenson stated that he agrees that the development should be a Planned Unit Development with underlying zoning maybe more appropriate but does not want to pay an application fee for that. Attorney Glaser stated that many items can be addressed within a Planned Unit Development, giving broader requirements and did not see any disadvantages of that type of tool being utilized for this development. Council Member Love stated that Council is excited that Mr. Christenson desires to assist in development within our community, welcomes him and desires for staff to continue to work with him to make the best development for both himself and the City of Centerville. City Attorney Glaser stated that he had concerns regarding the 60 day rule and whether items could be taken care of in that timeframe and suggested a 60 day extension for the rezone. Senior Planner Carlson concurred. Administrator Ericson stated that very healthy discussions have been had at the Planning & Zoning level, Council level and Mr. Christenson is the first of six (6) individuals that have bypassed this property due to the challenges and he is determined to develop it. Motion by Council Member Koski, seconded by Council Member Love to Extend the Rezone Request by sixty (60) days and direct Staff to assist Mr. Christensen with the continued planning of the development. All in favor. Motion carried. th Ms. Robyn Moore, 7353 – 20 Avenue North, stated that the property in question has been family owned for quite some time, believes that Mr. Christenson can develop the area well and acceptable to surrounding neighbors. Mr. Mark Dahl, 7340 Brian Drive, was concerned about drainage, losing the cul de sac on Brian Drive and the value of homes being constructed. He stated that his property has water on all sides of his home and he does not want any more. Council Member Koski stated that he would have felt more comfortable if there was a work session involving RCWD, Army Corp. of Eng., etc. rather than pushing action this evening as this is the first he has heard of this proposal for development. City Administrator Ericson stated that it has taken a long time to get to this point working with Senior Planner Carlson, Engineer Statz and Council Member King has a valid point. X. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1.Administrator Ericson Administrator Ericson thanked Council for their thoughts and prayers associated with the passing of his mother recently. Page 7 of 9 City of Centerville Council Meeting Minutes July 12, 2017 He stated that Public Works Maintenance Technician Peterson’s mother-in-law recently passed away and he would like to take a moment to pass his condolences to their family. He also stated that custodian Solheid has retired due to his wife’s needs for additional care and a card was available for signing this evening. He also stated that Festival meetings, organization and arrangements are ramping up for this year and that he recently met with Race Coordinator Kolstad for an hour and a half discussing logistics, etc. Council Member Koski stated that the Planning & Zoning Commission had lengthy discussion regarding Mr. Christenson’s proposed development and he desired to thank the Committee for their service and members of the community for their input on the issue. Motion by Council Member Montain, seconded by Council Member Koski to table CenterPoint Energy, Item #2. All in favor. Motion carried. Council Member Montain thanked Mr. Solheid for his service and stated that he will be missed. He stated that the Parks & Recreation Committee did not have a quorum so no meeting was held and invited everyone to participate in Fete des Lacs events. Council Member Montain reminded City Clerk Bender not to three-hole punch the packets. Council Member Montain reported that he filled in for Council Member Love at a recent Centennial Lakes Police Governing Board meeting where Mr. Terry Stolzman, Anoka County Emergency Manager, presented information regarding municipal governments responsibilities related to Emergency Management. He stated that it was a very good meeting. Mayor Paar stated that Council’s next meeting would be taking place on July 26 rather than July 28 as stated on the bottom of the agenda. He also stated that if individuals had not already registered for events associated with Fete des Lacs they should, that a listing of events and times are on the web site and that the fireworks have been moved to Centerville Lake and that a good viewing area would be at Trailside Park. Mayor Paar stated that he and Council Member Montain attended the Centennial Lakes Police Governing Board meeting on Monday evening and that the Chief understands Council’s conservativeness with the budget while ensuring all needs are met for public safety and the department. He stated that they are discussing an emergency notification system similar to an Amber Alert System is beginning for extreme emergencies and not paid for by the communities but through property taxes through Anoka County. Discussions also took place regarding several web sites where residents can go to retrieve essential information regarding weather or emergency preparedness (NOAA -www.weather.gov and ReadyGov https://www.ready.gov/). Mayor Paar desired to have additional discussions regarding the City’s role in Emergency Management and felt that a work session should be had to ensure that the City is prepared. Mayor Paar reported that the budget for 2018 decreased by .7% and Centerville’s portion would remain level, that the formula is calculated on calls, population, types of calls and reviewed every three years. He briefly discussed replacement of squad cars and replacement schedules as it can vary due to damage or repairs and the current use of body cameras with future technology Page 8 of 9 City of Centerville Council Meeting Minutes July 12, 2017 for holster cameras. He stated that the Governing Board approved the contracting of the Chief for a longer period of time other than a year to year contract. Mayor Paar stated that several individuals have contacted him regarding a proposed asphalt plant in Columbus. He stated that the City of Centerville cannot stop development in other communities but he has had discussions with Commissioner Sivarajah and Doug Fischer, Anoka th County Engineer, as this development would impact traffic on 20 Avenue. Mayor Paar stated that the League of MN Cities recently recognized 32 Minnesota Lawmakers as 2017 Legislators of Distinction with Senator Roger Chamberlain being one (1) of them. He stated that Senator Chamberlain works very hard for the district and congratulated him on the award. XII. ADJOURNMENT Motion by Council Member Montain seconded by Council Member Koski to Adjourn the Regularly Scheduled Meeting of July 12, 2017 at 8:50 p.m. All in favor. Motion carried. Respectfully submitted by Teresa Bender, City Clerk Page 9 of 9