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HomeMy WebLinkAbout2017-06-14 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES June 14, 2017 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of June 14, 2017 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain Council Member Steve King ABSENT: None STAFF: City Engineer Mark Statz City Attorney Kurt Glaser City Administrator Mike Ericson Public Works Director Paul Palzer COUNCIL MEETING I.CALL TO ORDER Mayor Paar called to order 6:30 p.m. II. PLEDGE OF ALLEGENCE III. APPOINTMENTS/PRESENTATIONS None. IV. APPROVAL OF AGENDA Mayor Paar added Check #31091-31104 with Voided Check #31102, added Item #2., EDA Reorganization and Item 2a, 2017 City Focus Goals, under New Business. He also stated that a new handout had been provided for Council Work Session, Item II, 1. Mandatory Municipal Water Connection Deadline (December 31, 2017). Motion by Council Member Love, seconded by Council Member Montain to Approve the Agenda with the Above Noted Additions. All in favor. Motion carried. V. APPROVAL OF THE MINUTES City of Centerville Council Meeting Minutes June 14, 2017 1.May 24, 2017 City Council Meeting Minutes Mayor Paar stated that the minutes were unavailable at this time. VI. CONSENT AGENDA 1. City of Centerville May 26, 2017 through June 9, 2017 Claims (Check #31055- 31090) & (Check #31091-31104) w/Void Check #31102 2. Centennial Fire District Claims through June 1 (Check #7871-7875) 3. Centennial Lakes Police Claims through June 7, 2017 (Check #11447-11486) 4. P & R Recommendation for Appointment of Ms. Heidi Grahek as Committee Member 5. P & R Recommendation for Approval of Special Event Permit Application, Fete des Lacs 5/8K Walk/Run & Kids ½ Mile, Hidden Spring Park and Trails Within Centerville Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Council Member Montain desired to make a note regarding Check #31086 but not pull it from consideration. Council Member Love desired to pull Item #4 for additional discussion. Motion by Council Member Koski, seconded by Council Member King to approve Consent Agenda Items 1-3 and 5 as Presented. All in favor. Motion carried. Council Member Love thanked Mrs. Heidi Grahek for applying for one (1) of the vacant Parks & Recreation Committee positions. He stated that the Grahek family has endured and continues to endure many personal hurdles but she is steadfast on volunteering for her community. Mayor Paar stated that Mrs. Grahek will be a huge asset on the Committee. Motion by Council Member Love, seconded by Council Member Koski to approve Item #4 as presented. All in favor. Motion carried. Administrator Ericson stated that she did attend the Committee’s June meeting and he believes that she will be a welcomed addition. VII. OLD BUSINESS 1. Lynn & Associates Proposal for Services – Organization Review a. HueLife Proposal for Employee Engagement/Organization Review Administrator Ericson stated that the HueLife Proposal was presented at Council’s previous meeting, tabled and Council requested additional proposals. He stated that he Page 2 of 7 City of Centerville Council Meeting Minutes June 14, 2017 has met with Mr. Jim Lynn regarding the presented proposal. Administrator Ericson stated that Mr. Lynn has been contracted by the City previously to complete similar educational opportunities to Council and Staff. He is highly regarded in his field and has worked with many communities in the past. Administrator Ericson also stated that Mr. Fursman is providing a good value for services offered and has been contracted by the City in the past. He noted that both have phDs in organizational development and would serve the City well. Council Member Koski questioned if Council chose to move forward with a Personnel Committee, shouldn’t that Committee have input in hiring consultants for staff enrichment. He also requested information from the League of MN cities regarding training. Administrator Ericson concurred with comments that had been made and stated that he has spoken with three (3) consultants with one not being able to provide services within the $2,000 level. Administrator Ericson stated that he believes that either Mr. Fursman or Mr. Lynn could provide the services to engage long time employees and Council Members in training/onboarding. He reminded Council of their goals and stated that onboarding was never received following his hiring. He stated that he has spoken with Ms. Laura Kushner from the League regarding the institution of a Personnel Policy and he believed that it is not needed. Lengthy discussion ensued regarding hiring of a consultant, timing of hiring a consultant, Staff and Council working as a team to provide residents with the highest level of services, discussion of past consultants and impacts on Council and Staff, history of previous training and reasoning for. Council Member Love questioned whether there was a memorandum in a packet regarding the hiring of a consultant and Administrator Ericson stated that there was. Council Member Love stated that he reviewed all packets and he was unable to locate one. Administrator Ericson stated that he would provide one via email to all Council Members. Motion by Council Member Love, seconded by Council Member Koski to table the Lynn & Associates Proposal for Services – Organization Review and Hue Life Proposal for Employee Engagement/Organization Review as Presented. All in favor. Motion carried. 2. Proposed Amendment to City Code, Chapter 31 – Ord. #XX, Second Series Administrator Ericson questioned the reasoning for Council desiring a Personnel Board. He has worked in cities that have had and have not had them and is there a sense of urgency. He stated that he has spoken with Ms. Laura Kushner, Human Resource Director, League of MN Cities and waiting until an organizational review/employee engagement has been completed. Page 3 of 7 City of Centerville Council Meeting Minutes June 14, 2017 Attorney Glaser stated that the Board would be utilized for union negotiations and the Administrator’s review which would be deemed infrequent. The Board would allow an avenue for Council to speak with staff, outside consultants/business owners and provide a different perspective back to Council. Mayor Paar stated that Staff needs an avenue to lodge complaints. He believes that it ties in with the organizational review and a tool to promote harmony between Staff. Administrator Ericson stated that his concern was that he would be bypassed, be out of the loop and be less effective. Lengthy discussion ensued regarding the structure of the Board, potential for abuse by the Board, rising legal costs, potential for micromanagement, the potential for language modification, application of open meeting law, Motion made by Council Member Love, seconded by Council Member King to Adopt Ord. #86, Second Series Amending City Code Establishing a Personnel Board with the added language to Subd. 3. Duties, d) “as it relates to employment or criminal behavior” prior to dereliction of duty. Council Member Montain opposed. Motion carried. Motion made by Council Member Love, seconded by Council Member King to Add to Council’s next meeting Appointments to Board. Discussion ensued regarding differing viewpoints/opinions, who desired to be on the Board and micromanagement. Both Council Members Love and King withdrew their motion. Motion by Council Member Love, seconded by Council Member King to Appoint Mayor Paar and Council Member Montain to the Personnel Board. Council Member Montain Abstained. Motion carried. 3. Discussion on Request for Extension – Waterworks Demolition Administrator Ericson stated that Mr. Rich DeFoe has requested a thirty (30) day extension allowing for a salvage contractor to remove internal wall board similar to “barn board”. Council had concern that no work was being completed during this time. Lengthy discussion ensued regarding the City’s right to remove if property owner fails to comply, Fete des Lacs events, etc. Motion by Council Member Koski, seconded by Council Member Love to Grant Removal by July 17, 2017 or the City of Centerville Would Commence Proceedings to Remove on Behalf of the Property Owner. All in favor. Motion carried. VII. NEW BUSINESS Page 4 of 7 City of Centerville Council Meeting Minutes June 14, 2017 1.P & Z Recommendation for Comprehensive Plan, WSB a. Stantec Proposal Administrator Ericson stated that Council is aware that the City has in the past worked exclusively with Stantec Engineering regarding planning services. He stated he worked with Stantec on its Comprehensive Plan bid to make revisions and then solicited on from WSB for the City’s required Comprehensive Plan. He stated that he has a fiduciary responsibility to provide Council with bids and make recommendations for services. He stated that he believed that WSB would provide the City with a product that would satisfy both Metropolitan Council and the City’s needs for $10,000 less than Stantec. Council Member Koski stated that the Planning & Zoning Commission had a very productive discussion on the matter and felt that WSB could provide the needed documentation to the City while saving $10,000. Lengthy discussion took place regarding anticipate population, sewer and water plan, the downtown redevelopment plan, the need for a guide of growth, etc. Engineer Statz stated that he was confident that Stantec would provide a more complete plan than what is being proposed by WSB and does understand the financial constraints of the City and Council’s decision. Administrator Ericson stated that intern, Ms. Behea Mansara is currently working on the downtown redevelopment plan with several meetings already being had. Motion by Council Member Montain, seconded by Council Member King to Accept WSB’s Proposal for the City’s Comprehensive Plan not to Exceed $33,000. Council Member Love and Mayor Paar Opposed. Motion carried. 2. EDA Reorganization a. 2017 City Focus Goals Administrator Ericson stated that included in Council’s 2017 Focus Goals was to reorganize the Economic Development Authority (EDA). He also stated that the Council must hold a public hearing to receive public input and then approve a Resolution. Motion by Council Member Love, seconded by Council Member Montain to call for a public hearing on the Reorganization of the City EDA. All in favor. Motion carried. IX. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1.Administrator Ericson a. Local Government Officials Meeting, May 31, 2017 Page 5 of 7 City of Centerville Council Meeting Minutes June 14, 2017 Administrator Ericson stated that he and Council Member Koski recently attended a Local Government Officials Meeting where emergency management and transportation were the topics. Council Member Koski stated that Mr. Terry Stoltzman and Mr. Jerry Striech discussed emergency management and discussion was had regarding the Highway 97 interchange. He also stated that a legislative summary was also given and that it was a very good meeting. Council Member Koski stated that an interested developer appeared before the Planning & Zoning Commission to discuss a potential mini-storage facility which would be approximately 8,000 square feet with eight individual units. He also stated that the Commission discussed on street parking and current regulations. Council Member Montain stated that the Parks & Recreation Committee welcomed Ms. Heidi Grahek and discussed the Music in the Park series’. Mayor Paar thanked Mr. Tom Lee for his efforts in organizing these events. Mayor Paar stated that Transient Permits are needed to sell goods and services door-to- door and residents are encouraged to hire contractors who are licensed, bonded, insured and secure their own permits. Mayor Paar stated that the State of MN has a contractor recovery fund that a homeowner can recover funds from a contractor if services are not delivered or sub-standard. Mayor Paar also stated that he and the Administrator attended a meeting earlier in the morning with the Chain of Lakes Rotary Club. He stated that the members are community minded and assist in making the communities a better place to work and live. Mayor Paar noted that the Administrator recently celebrated his birthday and thanked him for his service. Mayor Paar stated that Mr. & Mrs. Jon Grahek lost a son in February and recently Jon was diagnosed with cancer. He reported that Mr. Grahek has served on the Parks & Recreation Committee and currently on the Planning & Zoning Commission. Mrs. Grahek is now currently serving on the Parks & Recreation Committee. He also stated that they have a huge battle to contend with and requested that Council and residents keep their family in their hearts and prayers. Motion by Council Member Koski, seconded by Council Member King to Adjourn the July 14, 2017 Council Meeting at 9:05 p.m. All in favor. Motion carried. Page 6 of 7 City of Centerville Council Meeting Minutes June 14, 2017 COUNCIL WORK SESSION I. CALL TO ORDER 1. Roll Call All Council Members were present along with Administrator Ericson, City Attorney Glaser, Engineer Statz and Public Works Director Palzer. II. ITEMS OF DISCUSSION 1. Mandatory Municipal Water Connection Deadline (December 31, 2017) Council reviewed the presentation contained in their packets regarding individual residences that have not been connected, assessed and reasons for Council previous decisions. Lengthy discussion was regarding the item, requested additional information and determined that they would schedule another Work Session on the issue. The goal is the sunset date. III. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member King to adjourn the Work Session at 10:00 p.m. All in favor. Motion carried. Respectfully submitted by Teresa Bender, City Clerk Page 7 of 7