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HomeMy WebLinkAbout2017-08-09 CC Minutes - (Approved) CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES August 9, 2017 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of August 9, 2017 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain A 1) 1) r ov e Council Member Steve King ABSENT: None STAFF: City Attorney Kurt Glaser City Administrator Ericson City Engineer Mark Statz Finance Director Ellen Paulseth COUNCIL MEETING I. CALL TO ORDER Mayor Paar called to order 6:30 p.m. II. PLEDGE OF ALLEGIANCE Mayor Paar passed along Council's condolences for the recent loss of P.W. Maintenance Technician, Mr. Tedd Peterson's father-in-law. III. SET AGENDA Mayor Paar added Checks 431250-31266 and Voided Check 431267 & 31268 under Consent, Item 41 and Local Government Officials Meeting under Council & Administration Announcements, 1. Administrator Ericson, b. Motion by Council Member Love, seconded by Council Member King to Approve the Set Agenda with the Above Stated Amendments. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARING City of Centerville Council Meeting Minutes August 9,2017 1. None. VI. APPROVAL OF THE MINUTES 1. June 28, 2017 City Council Meeting Minutes Motion by Council Member Montain, seconded by Council Member Koski to Approve the June 28, 2017 City Council Meeting Minutes as Presented. All in favor. Motion carried. 2. July 12, 2017 City Council Meeting Minutes Mayor Paar stated that the minutes were unavailable. VII. CONSENT AGENDA 1. City of Centerville July 27, 2017 through August 9, 2017 Claims (Check#31232- 31246) W/Voided Check#31247 & (Check#31250-31266) W/Voided Check#31267 & 31268 2. Centennial Lakes Police Claims through August 3, 2017 (Check#11546-11561) Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Council Member Koski desired for Check 431246 to be removed for discussion. Motion by Council Member Koski, seconded by Council Member Love to approve the Consent Agenda as Presented. Administrator Ericson stated that the City Council desired to market the community and for the last two (2) years the City has been a member of the White Bear Area Chamber of Commerce and that he serves on the Board of Directors. He stated that he believes that the contacts and work completed by the organization is very effective and relevant. All in favor. Motion carried. VIII. OLD BUSINESS 1. Demonstration of City Council Tablets Administrator Ericson stated that Council authorized the purchase of laptops for Council, Committee and Commission members. Intern Roberts stated that Council has received their laptops. He stated that Committee and Commission members would be receiving theirs shortly following setup by staff Mayor Paar suggested that if any member of Council desired assistance to contact City Hall and staff would be more than willing to assist them on use. It was Page 2 of 5 City of Centerville Council Meeting Minutes August 9,2017 anticipated that this would reduce the amount of paper and staff time associated with packets for respective meetings. IX. NEW BUSINESS 1. Proposed 2018 Budget Finance Director Paulseth reviewed a brief presentation with Council and stated that she would be available to meeting individually with Council if they desired. She stated that the 2018 proposed budget includes a 2.07% ($44,659)increase in property tax revenue; special assessment revenue would increase slightly and expected to be $200; licenses and permit revenue was expected to increase 2.52% ($2,900); charges for services (antenna leases, property rental, assessment searches and map sales is expected to increase 5.34% ($1,400); intergovernmental revenue is expected to increase $2.93% (8,488) due to Local Government Aid increasing and Police State Aid; fines and forfeits is expected to decrease 7.14% ($2,000); interest revenue is expected to remain the same with the total earnings budgeted being $13,000. She reported that the proposed budget for revenues for the General Fund was $2,685,870. Finance Director Paulseth reviewed the anticipated expenditures for administration with an anticipated increase of 5.93% ($17,700) due to COLA increases and professional services, education and travel; elections will increase from $500 to $7,800 due to 2018 being an election year; City Hall expenditures increasing $1,300 due to lawn mowing services; police and fire protection remain the same as in 2017; building inspections would also be affected due to COLA increases of$5,100; Mediation Services and Alexandra House funding is expected to remain the same; the Public Works portion of the General Fund will experience an increase of$10,600 due to COLA and lawn mowing services; streets will decrease by $1,000 primarily due to less use of salt and lower costs of fuel; Engineering expenses are anticipated to increase 100% ($20,000) due to potential for development and 2017 trend;park maintenance would also be affected by the lawn mowing services by an increase of $22,500; a minimal decrease of $200 for parks and recreation, however, Fete des Lacs was increased by $1,300 to manage the growing trend. Finance Director Paulseth stated Capital Outlay expenditures remained the same; Administration - $25,000; Public Works - $25,000; Streets - $200,000. She reported that the proposed budget expenditures for the General Fund was $2,685,870. She stated that the General Fund balance remains healthy assisting the City in is bond rating, fund balance poicy requires an unassigned fund balance of 40% to 50% of current expenditures which is $974,348 - $1,217,935 for the fiscal year 2018. She stated that overall, an 2.57% increase from the 2017 budget to the 2018 would be realized. Lengthy discussion ensued in regards to professional services versus engineering for Public Works, Administration, Parks, etc.; EDA start fund balance; lawn mowing services: escrows for developments/projects and whether both expenditures and escrows are shown; enterprise funds and rate studies; how salaries were being allocated to Enterprise Funds, actual or percentages; Council's request for the Public Works Directors review of allocations to determine if they remain appropriate; early voting and associated expenditures; Small City Aid assumptions and Page 3 of 5 City of Centerville Council Meeting Minutes August 9,2017 LGA figures utilized; concern for escrow levels and reporting to Council and scheduling a work session for September. Mayor Paar thanked Finance Director Paulseth for the presentation and availability to discuss concerns with Council individually. He stated that it is a pleasure to work with knowledgeable staff and thanked her and Ms. Sweeney for their dedication X. COUNCIL & ADMINISTRATION ANNOUNCEMENT 1. Administrator Ericson a. City of Centerville 2040 Comprehensive Plan—WSB Administrator Ericson reported that WSB was available at Fete des Lacs, in the Park to gain input from the public to start the beginning stages of work on the 2040 Comprehensive Plan. He stated that they are very excited to be working with Staff and anticipated a timeline that would adhere to Met. Council's requirements for submission in December of 2018. b. Local Government Officials Meeting—August 30, 2017 Administrator Ericson reported that a concerted effort is being made to engage elected and appointed officials to meet more often and if any Council Members desired to attend to notify as soon as possible. Engineer Statz reported that the 2017 Mill & Overlay project is finishing up and includes repairs to areas that may have received damage during the project. Council Member Koski reported that WSB attended the Planning & Zoning Commission meeting and felt that the work to this point was extremely informative. He also reported that WSB believes that members of the Planning & Zoning Commission will be a large asset to the plan. Council Member Montain reported that he recently attended an Anoka County Fire Protection meeting where discussion took place regarding the hiring of another additional individual with the Chief concurring with the impact in expenditures being $2,800 rather than $108. He reported that he participated in several Night to Unite gatherings and the Parks & Recreation Committee received a recap of Fete des Lacs. He thanked volunteers, sponsors and Staff for their contributions. He stated that he was disappointed in Met. Council's rate increase of 3%. Mayor Paar reported that Night to Unite was a huge success with Public Safety personnel visiting numerous neighborhood gatherings and thanked respective staffs and Chiefs. He reported on his attendance of a recent Centennial Lakes Police Steering Committee meeting regarding Force Decision Training where Officers are placed in simulated situations of when it is appropriate to shoot and encourage Council Members to Page 4 of 5 City of Centerville Council Meeting Minutes August 9,2017 participate in this training to gain an appreciation for an Officers need to be able to utilize judgement and think quickly. Mayor Paar reported that he received a request from a relative of previous Mayor and Council Member Fran Burque to recognize his contribution to the City and years of service by naming a street after him. Mayor Paar felt that the City needed to preserve its history and he would be bringing the item forward in the future if there was an opportunity. Council recessed their regularly scheduled meeting to a Closed Executive Session at 7:51 p.m. Council returned to their regularly scheduled meeting at 10:13 p.m. Motion by Mayor Paar, seconded by Council Member Koski to Amend the Agenda to Include Discussion on Financing the Position of City Intern as it is Funded Through August 18, 2017. All in favor. Motion carried. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member King to Adiourn the Regularly Scheduled Meeting of August 9, 2017 at 10:20 p.m. All in favor. Motion carried. Respectfully submitted by Teresa Bender, City Clerk Page 5 of 5