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HomeMy WebLinkAbout2017-09-13 CC Minutes - (Approved) CITY OF CENTERVILLE CITY COUNCIL & WORK SESSION MEETING MINUTES September 13, 2017 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 13, 2017 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member D. Love Council Member Matt Montain Council Member Steve King A 1) 1) r ov e ABSENT: Council Member Russ Koski STAFF: City Attorney Kurt Glaser Interim City Administrator Larson City Engineer Mark Statz COUNCIL MEETING I. CALL TO ORDER Mayor Paar called to order 6:30 p.m. IL PLEDGE OF ALLEGIANCE III. SET AGENDA Mayor Parr added Check 431344-31351 to item 1 in the consent agenda. Mayor Parr requested that item 3 in the consent agenda be changed to read "Administrator recruitment and selection," and to add item 4 "Approve Pay Equity Report for 2017. Motion by Council member Love, seconded by Council Member Montain to approve the Agenda as Amended. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. WSB,Mr. Brian Bourassa —2040 Comprehensive Plan Update Mr. Bourassa reviewed the outcomes from meetings with other affected agencies, indicating that was very positive and that Centerville may be in a good position to receive funding to implement plan components relating to water quality. He indicated that they had a booth at the Fete d Lacs celebration in LaMotte Park. Approximately 40 residents stopped by to discuss the planning City of Centerville Council Meeting Minutes September 13,2017 process. Bourassa indicated that he had presented a status report to the Planning and Zoning Commission at their August meeting. Mr. Bourassa reviewed the components that will be included in the Comp Plan, as well as the schedule for completion of the plan. The plan must be submitted to Met Council in December of 2018. Several Council member questions were asked and answered. V. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES 1. July 26, 2017 City Council Meeting Minutes Mayor Paar stated that the minutes were unavailable 2. August 9, 2017 City Council Meeting Minutes Mayor Paar stated that the minutes were unavailable. 3. August 23, 2017 City Council Meeting Minutes Mayor Paar stated that the minutes were unavailable. VI. CONSENT AGENDA 1. City of Centerville August 24, 2017 through September 13, 2017 Claims (Check #31300-31343) & (Check#31340-31351) 2. Centennial Lakes Police Claims through August 30, 2017 (Check#11585-11598) 3. Centennial Fire District Claims through September 7, 2017 (Check#7941-7966) w/Payroll Check#7961-7965 4. Centerville Elementary School Request for Charitable Gambling (Bingo) Permit, November 3, 2017 5. Successful Performance Review, Lead Project Coordinator Mr. Greg Burmeister (Completion of Year 7) 6. Res. #17-OXX—Assigning Duties as they Relate to Handling Banking Transactions for the City of Centerville Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Motion by Council Member Montain, seconded by Council Member Love to approve the Consent Agenda as Presented. All in favor. Motion carried. Page 2 of 6 City of Centerville Council Meeting Minutes September 13,2017 VI. OLD BUSINESS 1. Approval of Interim City Administrator Contract City Attorney Glaser reported that the contract is substantially the same as the Council as the sample that it had seen before. Compensation would be $70 per hour with no fringe benefits. Motion by Council Member Love, seconded by Council Member Montain to approve the Contract as presented. All voted in favor. Motion carried. IX. NEW BUSINESS 1. Council/Committee/Commission Member Computer Use Policy The Council reviewed the proposed policy that would govern the use of City owned computers that are on loan to city elected and appointed officials. Motion by Council Member Montain, seconded by Council Member King to approve the Contract as presented. All in favor. Motion Carried. 2. Concept Plan—Peltier Estates —P & Z Scheduled P. H. October 2. 2017 Administrator Larson reported that the Peltier Estates Developer has withdrawn his earlier proposal and has submitted a new development plan, this one is for 24 unit detached townhomes. The street would enter from 201h Avenue and end at a cul-de-sac. This plan has significantly less impact on the wetlands. A trail would connect from the cul-de-sac across the wetland on a boardwalk trail to Brian Drive. P&Z will consider the plan after the public hearing. The hearing will consider a rezoning from R-1 to R-2, will consider the subdivision, and will consider the proposal as a Planned Unit Development. The issue of whether the street would be private or public remains to be decided. The Council should get a recommendation from P&Z by October 11, Council meeting. 3. Administrator Recruitment & Selection Mayor Paar opened the discussion by asking Council to identify traits and qualifications they feel are most important for the new City Administrator. Each Council Member in turn offered three suggestions that should be considered in narrowing the list of candidates for interview. The list included: Strong communicator that understands the needs of the staff, other government entities and residents; strong leadership skills; an understanding of the needs of smaller cities such as Centerville; proficiency working with business, growing commercial tax base and strong Page 3 of 6 City of Centerville Council Meeting Minutes September 13,2017 economic development; business acumen; employee engagement; familiarity with municipal law/local codes; Economic Development experience; well-seasoned in local government experience; pride in work and community; energetic; knowledge of job requirements and proven capability to create a positive work environment. Council Member Love suggested that the Personnel Committee with the assistance of the City Attorney and Interim Administrator identify three most qualified candidates for interview by the Council. Attorney and Interim Administrator will prequalify the applications to those that are clearly qualified and then forward those to the Personnel Committee. Council agreed that this process will be followed. Timelines will be: October 6, 2017. Deadline to apply October 15, 2017, candidates for interview will be notified of interview. October 27, Candidate interviews with Council 4. APPROVE PAY EQUITY REPORT Administrator Larson reported that the City was required to submit a Pay Equity Report to the State of Minnesota in January of 2017, but that was not done, leaving the city out of compliance with the law. Larson indicated that he has prepared the report and needs Council approval to submit it to the State Pay Equity Coordinator. A copy of the proposed report was provided for Council review. Motion by Council member Montain, seconded by Council member Love to approve the Pay Eguity Report as presented. All in favor. Motion Carried. X. COUNCIL/LEGAL/INTERIM ADMINISTRATOR ANNOUNCEMENTS Interim Administrator Larson reported that the City is advertising for temporary office worker to assist with the additional load on staff caused by the building permit load resulting from the storm damage. Larson requested authorization to use a temp job service, should the City be unsuccessful in finding a qualified candidate for the temporary position. Prior action set a maximum amount per hour of$14, which may not be sufficient if the worker is supplied through a temp service. The position would be continued as long as needed not to exceed December 31, 2017. Page 4 of 6 City of Centerville Council Meeting Minutes September 13,2017 Motion by Council member Love, seconded by Council member King to remove the hourly limit of the earlier motion and directing staff to report back on the actual cost that will be incurred. All voted in favor. Motion Carried. Mayor Paar recessed the meeting for a short break, anticipating that the Council would go to the scheduled Work Session. After a brief break, the meeting was reconvened by Mayor Paar. In reviewing the planned Work Session that will be occurring this evening, it was noted that a resolution approving the preliminary levy needed to be approved this evening, in order to meeting the Truth in Taxation time lines. Motion by Council member Love, seconded by Council member Montain that the Council add to New Business, item 5, "Approve Resolution Adopting Preliminary Tax Levy and setting public Hearing. All in favor. Motion Carried. COUNCIL WORK SESSION I. Roll Call Mayor Paar, Council Members King, Love and Montain, Engineer Statz, Attorney Glaser, Finance Director Paulseth and Interim City Administrator Larson were present. Council Member Koski was absent. II. ITEMS OF DISCUSSION 1. 2018 Proposed Budget Finance Director Paulseth reviewed with the Council, the proposed budget and levies for 2018. It was noted that the General and Bond levy combined would increase by 1.89%. Taxes on a typical home would go up about $85 as a result of the increase, however much of the increase was due to changes in the fiscal disparity impacts and valuation increases.. Staff reported that all city funds are in good shape, capital needs are being funded and the street maintenance program is sustainable. Bond levies for 2019 and beyond are uncertain due the fact that the land sale for city property on Commerce Drive has not closed. If that sale goes through, bond levies will go down some. However, if the sale does not happen, bond levies will need to increase in order to make bond payments in the interim. On the positive side, outstanding debt has gone down from over $9 million to around $5 million in about six years. Page 5 of 6 City of Centerville Council Meeting Minutes September 13,2017 Council understood that the levies cannot be raised from the proposed budget, but can be lowered after the Truth in Taxation hearing. The final budget would be adopted December 13, 2017. III. ADJOURNMENT The Work Session was adjourned at 8:15 p.m. Motion by Council Member Montain, seconded by Council Member Love to adopt Res. #17-015 as presented. All in favor. Motion Carried. Mayor Paar recessed to Closed Executive Session See separate meeting minutes. XI. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member King to Adiourn the Regularly Scheduled Meeting of September 13, 2017 at 9:40 p.m. All in favor. Motion carried. Respectfully submitted by Interim City Administrator Dallas Larson Page 6 of 6