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HomeMy WebLinkAbout2017-10-11 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES October 11, 2017 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of October 11, 2017 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain Council Member Steve King A 1) 1) r ov e ABSENT: None. STAFF: City Attorney Kurt Glaser Interim City Administrator Dallas Larson City Engineer Mark Statz COUNCIL MEETING I. CALL TO ORDER Mayor Paar called to order 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. SET AGENDA Mayor Paar added Check 431391-31404 and Item 47. Embedded Systems, Inc. — Siren Renewal Contract under Consent Agenda, added b. Ord. #XX, Second Series —Rezoning Certain Property from R-1 to R-2 under New Business Item 41, moved items b and c to c and d, added Approve Contract for Storm Damage Repairs Item 42 and Item 43. Set date for Review IUP of Rehbein Dirt Operation. Dallas hookup charge water connection Item 44 — Clarification under New Business. Motion by Council Member Love, seconded by Council Member Koski to approve the Agenda as Amended. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. None. V. PUBLIC HEARING City of Centerville Council Meeting Minutes October 11,2017 1. None. VI. APPROVAL OF THE MINUTES 1. September 27, 2017 City Council Meeting Minutes Mayor Paar provided Council with an opportunity for amendments. Motion by Mayor Paar, seconded by Council Member Love to Table the September 27, 2017 City Council Meeting Minutes to the October 25, 2017 Meeting. All in favor. Motion carried. VI. CONSENT AGENDA 1. City of Centerville September 18, 2017 through October 11, 2017 Claims (Check #31371-31390) & (Check#31391- 31404) 2. Centennial Lakes Police Claims through September 27, 2017 (Check#11621-11642) 3. Centennial Fire District Claims through October 4, 2017 (Check#7980-7990) 4. P & R Recommendation to Approve Special Event Permit Application—Anoka County Radio Club Use of LaMotte Park Parking Lot, October 31, 2017 from 8:00 a.m. —8:00 p.m. 5. Encroachment Agreement, 7130 Mill Road—Fence 6. Encroachment Agreement, 1628 Dupre Road—Fence 7. Embedded Systems, Inc. —Siren Renewal Contract Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Motion by Council Member Montain, seconded by Council Member King to approve the Consent Agenda as Presented. All in favor. Motion carried. VI. OLD BUSINESS 1. Solar Garden—Geronimo Energy Interim Administrator Larson stated since the last meeting he has contacted several other communities. He reported that the City of Hugo does participate in services from Geronimo Energy but only participates with street lighting and water pumping, where as all other services are not included. He stated that the City of Lexington participates with US Solar and is locked into a certain rate per kilowatt versus a flat rate similarly to Geronimo Energy's proposal. Interim Administrator Larson stated this has been very cost effective for them as they have a much higher usage of energy than Centerville. Lengthy discussion ensued regarding the length of contact that was proposed by Geronimo, the fixed rate, Council's desire to be cost conscience and environmentally friendly, alternative Page 2 of 6 City of Centerville Council Meeting Minutes October 11,2017 sources in the near future (battery, improvements in wind or alternative solar gardens) and concerns that the residents are paying taxes that are applied to funding alternative energy sources and ultimately the City is receiving those funds through cost savings of offerings similar to Geronimo. 2. Light Pole Banner Quotes —Northern Lights Interim Administrator Larson discussed that this item was discussed several months prior and he was unsure of its status. Mayor Paar stated that former Administrator Ericson brought forward to Council several proposals but no action was taken. Discussion ensued regarding the number and cost of banners desired, the type, the longevity of the banners, lacking equipment to install or replace, marketing provided by and added home- town feel. Entrance monument signage and its cost in 2007 of $20,000/per sign excluding additional fill was also discussed. Council concurred that the items would be discussed in the future. IX. NEW BUSINESS 1. Planning & Zoning Recommendation —Preliminary Plat, Rezone & PUD, Diamond View Partners, LLC/Sharper Communities, LLC (7357—20th Avenue North) Interim Administrator Larson stated that the Planning & Zoning Commission recommended to Council approval of all requests by Sharper Communities, LLC; however, several changes were requested and have not been made, responses have not been received by RCWD which is anticipated on October 25, 2017 and Council does have the ability to request an additional 60 review period. City Attorney Glaser stated that it appears that Mr. Christenson, Diamond View Partners, LLC is no longer involved and Sharper Communities, LLC is the current owner of the property. He stated that Sharper Communities is owned and operated by a brother (Jesse Roessler) and sister (Kari Clark) team. He also stated that Ms. Clark is very knowledgeable in land development. Attorney Glaser stated that if Council desired they could approve items subject to a viable development agreement or request a 60 day extension to obtain all requested information and complete the review process. Engineer Statz stated that at the Planning & Zoning Commission discussions involved set back from the County Road, parking spaces, pond ownership and access, sewer line concerns, etc. that have not been addressed by a new plat. He also stated that Mr. Roessler was present at the meeting and is committed to the project; however they did not seem as pressed to break ground this year as Mr. Christenson was. Council Member Koski reported that several concerns were brought to Mr. Roessler's attention at the meeting and following the meeting that have not been addressed for this evening. Page 3 of 6 City of Centerville Council Meeting Minutes October 11,2017 Council was slightly confused with the information contained in the packet versus handouts given to the P & Z Committee, private or public roadway beim proposed, the importance of RCWD findings and Anoka County's approval for access onto 20t Avenue. a. Findings and Recommendation for Re-Zoning from R-1 to R-2 b. Ord. #XX, Second Series —Rezoning Certain Property from R-1 to R-2 C. Findings and Recommendation for Conditional Use Permit/Planned Unit Development d. Findings and Decision for Subdivision Approval Motion by Council Member Love, seconded by Council Member King to Extend the Request of Diamond View Partners, LLC/Sharper Communities, LLC for Preliminary Plat, Rezone & Planned Unit Development (PUD) for Sixty (60) Days. All in favor. Motion carried. Additional discussion took place whether the item needed to be sent back to P & Z, the flexibility of a Planned Unit Development and road standards. Engineer Statz stated that he would provide Council with an additional report prior to the next time the item appears before them. Council desired to express their willingness to continue working with Sharper Communities, LLC on the proposed project. 2. Storm Damage Interim Administrator Larson reviewed with Council the presented breakdown: adjuster estimate and three (3) bids from (Bear Roofing & Exteriors, Lifetime Construction and Viking). He stated that additional items of needed repair were brought forward by bidders and those items would be reconciled. He also stated that the City would incur minor additional expenses as damages that are non-storm related would make sense to be dealt with at this same time. Discussion ensued regarding the need for the same quality of existing materials to be replaced, the City's insurance provider being the League of MN Cities Insurance Trust and need for continued discussions with the insurance adjuster. Motion by Council Member Montain, seconded by Council Member King to Approve the Submitted Proposal by Bear Roofing & Exteriors Ensuring Like for Like Materials are Utilized. Council Member Love abstained. Motion passed. 3. Set Date for Review of Rehbein Dirt Operation Interim Administrator Larson stated that several requirements of the current Interim Use Permit (NP) have not been met or are in current violation. He stated that additional soil has been brought to the site when dirt was to be leaving the site, a SWPPP has never been submitted, debris on the roadway and general items of change due to the construction of the distribution center construction. He suggested that Council may desire to re-address the issue with additional Page 4 of 6 City of Centerville Council Meeting Minutes October 11,2017 requirements such as a surety, taking a more active role in compliance, the operations ending date, etc. Discussion ensued regarding Mr. Rehbein's availability, Staff meeting to discuss issues with him prior to the meeting and assurances that the City will not be responsible for remaining soils when the permit timeframe has been reached. Motion by Council Member Koski, seconded by Council Member Love to Readdress the IUP for Rehbein's Black Dirt at Council's October 25, 2017 Council Meeting. All in favor. Motion carried. 4. Water Connection Discussion Interim Administrator Larson stated that previously Council made several motions regarding Water Lateral Fee payments, water connection deadline, and additional requirements regarding connection upon sale of the home, well repairs in excess of $1,500 and increasing the homes square footage by 33%. He stated that Council could add an additional incentive of specially assessing the Water Lateral Fee ($6,500) for a 5 or 10 year period allowing it to be more manageable for residents. Motion by Council Member Montain, seconded by Council Member Koski to Offer to Those Residents That Owe the Water Lateral Fee an Opportunity to Have it Specially Assessed to Their Property Taxes at Five (5) Percent Interest for a Period of Ten (10) Years. All in favor. Motion carried. X. COUNCIL/LEGAL/INTERIM ADMINISTRATOR ANNOUNCEMENTS Interim Administrator Larson reported that he has been continuing to work on the Dupre Family Artifact issue, Minnesota Historical Society and anticipated meeting with Mr. Dupre shortly. City Attorney Glaser stated that he received over forty (40) applications for the vacant City Administrator position, he and Interim Administrator Larson have completed their initial review and they have selected several candidates to interview via telephone prior to final interviews before Council. Engineer Statz stated that he and staff have been working on the 2018 Overlay Project and would have something to Council for their next meeting. Council Member King stated that he attended the Fire Steering Committee meeting but would defer review to Mayor Paar. Council Member Koski stated that he attended the Planning & Zoning Commission meeting and same has been discussed earlier in the meeting. Council Member Montain thanked individuals that participated in Movie in the Park and that the Parks & Recreation Committee is discussing pickleball court(s) as they seem to be very popular. Page 5 of 6 City of Centerville Council Meeting Minutes October 11,2017 Mayor Paar provided a brief overview of the Fire Steering Committee meeting stating that the main topic of discussion was the Relief Association request to increase their retirement funding from $4,700 to $5,000/year. He stated that vesting requirements are after five (5) years of service and reaching a certain age prior to receiving payment. He stated that the presentation was made by a representative of Wells Fargo. He also stated that the fund is well funded and the Relief Association has made requests twice in ten (10) years to increase the amount. He reported that the Steering Committee has declined in the past and requested that it be looked at on an annual basis. He stated that the City of Lino Lakes offers $5,000/year and the Committee felt that to remain competitive they should make the increase. Mayor Paar also stated that to date, the Department is at 70% of their budget and it is anticipated that they will have a $30,000 surplus if expenditures remain the same. Discussion also took place regarding utilizing duty crews allowing for guaranteed day-time coverage with the Chief continuing to research this item. Mayor Paar requested that individuals keep in mind those affected by the recent Las Vegas tragedy and help out where they can. XI. ADJOURNMENT Motion by Council Member Koski, seconded by Council Member King to Adiourn the Regularly Scheduled Meeting of October 11, 2017 at 8:02 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 6 of 6