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HomeMy WebLinkAbout2017-09-27 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES September 27, 2017 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of September 27, 2017 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain Council Member Steve King A 1) 1) r ov e ABSENT: None. STAFF: City Attorney Kurt Glaser Interim City Administrator Dallas Larson City Engineer Mark Statz COUNCIL MEETING I. CALL TO ORDER Mayor Paar called to order 6:30 p.m. IL PLEDGE OF ALLEGIANCE III. SET AGENDA Mayor Parr added Check 431364-31370 to the Consent Agenda, added Dupre Family Artifacts/Antiques as Item 44 under New Business and stated that Council was provided with replacement August 23, 2017 City Council Meeting Minutes as they were revised since the packet was delivered. Motion by Council Member Montain, seconded by Council Member Koski to approve the Agenda as Amended. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Mr. Joe Peltier, Solar Garden Representative—Geronimo Energy Mr. Peltier stated that Geronimo Energy has recently obtained a solar garden in Sherburne County with space available. He reported that Geronimo Energy targets their services to institutions that have a life expectancy as long as their 25 year contract. He explained that not all City of Centerville Council Meeting Minutes September 27,2017 businesses succeed, they may succeed and grow out of their existing locations and generally residents no longer reside in a home for that length of time which makes local units of government, hospitals and educational institutions their prime partners. He stated that he has reviewed the City's current consumption of kilowatt power from Xcel Energy statements from Interim City Administrator Larson and believes that the City would reduce their electrical costs by saving one cent per kilowatt or approximately $2,100 per year by entering into their contract. Mr. Lee Bauer also reported that participation by the City would reap an environmental benefit by participating in clean energy. Mr. Bauer stated a short list of their clients; U of M, St. Johns, St. Olaf, Anderson Windows, the Mayo Clinic, 3M and the Science Museum. Lengthy discussion was had regarding competitors contracts allowing for escalators rather than a flat one cent credit, maximum grid space allowable to larger corporations as they could consume the entire garden, competitors available to the city, location of the gardens and necessary closeness to those buying services, the League of MN Cities review of their operations and contracts along with Met. Council, the future of this type of generated power, the fluctuation in use of kilowatt power versus sun production, requirements/penalties for ceasing the contract mid-stream and the one cent credit being a flat rate when Xcel Energy's rate could fluctuate. Council requested that Interim City Administrator Larson and Attorney Glaser review the contract more in depth, forward additional questions from Council prior to the next agenda and engage competitors. 2. Mr. Terry Sweeney, Centerville Lions Request for Use of City Hall Property & Temporary On-Sale Liquor License—Chili Cook Off w/Centennial Fire District to be Scheduled for October 21, 2017 from 2:00 p.m. —7:00 p.m. Mr. Sweeney stated that this is a new event, chili cooking contest between the Lions and the Fire Department with samples being sold to the public along with beer samplings, hot dogs and ale regular items from their concession trailer. He also stated that proceeds would go to the Lions and Fire Department and was a fundraising event. He reported that both organizations would be soliciting members also. He stated that as a retired fire fighter he realizes the importance of responding to calls and the main areas utilized for the Fire Department (parking lot, equipment stored outside for ease of access, etc.) would be free of the event. Mr. Sweeney reported that (6) six (Lino Members/Fire Fighters) have signed up to date. He addressed restroom facilities by stating port-a-pots would be utilized in areas that do not interfere with the Department's functions. He stated that the Lion's are working directly with Chief Lundstrom ensuring public safety and response times. Motion by Council Member Love, Seconded by Council Member King to Approve the Centerville Lions Use of City Hall Property & the Issuance of a Temporary, On-Sale Liquor License for October 21, 2017 from 2:00 p.m. —7:00 p.m. All in favor. Motion carried. V. PUBLIC HEARING 1. None. Page 2 of 7 City of Centerville Council Meeting Minutes September 27,2017 VI. APPROVAL OF THE MINUTES 1. July 26, 2017 City Council Meeting Minutes Mayor Paar provided Council with an opportunity for amendments. Council Member Koski requested that page 5 of 7 notate "Council Member Love" rather than Council Love within the fourth motion on the page. Interim City Administrator Larson that an error regarding the Adjournment had been correction on page 7 of 7. Motion by Council Member Montain, seconded by Council Member Love to Approve the July 26, 2017 City Council Meeting Minutes with the Amendments State Above. All in favor. Motion carried. 2. August 9, 2017 City Council Meeting Minutes a. Closed Executive Session Minutes Mayor Paar provided Council with an opportunity for amendments. Motion by Council Member Love, seconded by Council Member Koski to Approve the August 9, 2017 City Council Meeting Minutes and Closed Executive Session Minutes as Presented. All in favor. Motion carried. 3. August 23, 2017 City Council Meeting Minutes a. Closed Executive Session Minutes Mayor Paar provided Council with an opportunity for amendments. Council Member Montain request that paragraph four (4) be removed on page 3 and the time of adjournment be added as 10:17 p.m. Motion by Council Member Montain, seconded by Council Member Koski to Approve the August 23, 2017 City Council Meeting Minutes and Closed Executive Session Minutes as Presented. All in favor. Motion carried. 4. September 13, 2017 City Council, Work Session Meeting Minutes a. Closed Executive Session Minutes Mayor Paar provided Council with an opportunity for amendments. Council Member Montain, seconded by Council Member Love to Approve the September 1,3 2017 City Council, Work Session Meeting Minutes and Closed Executive Session Minutes as Presented. All in favor. Motion carried. VI. CONSENT AGENDA Page 3 of 7 City of Centerville Council Meeting Minutes September 27,2017 1. City of Centerville September 14, 2017 through September 27, 2017 Claims (Check #31352-31363) & (Check#31364-31370) 2. Centennial Lakes Police Claims through September 15, 2017 (Check#11599-11620) 3. Centennial Fire District Claims through September 21, 2017 (Check#7967-7979) Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Motion by Council Member Love, seconded by Council Member Koski to approve the Consent Agenda as Presented. All in favor. Motion carried. VI. OLD BUSINESS 1. None. IX. NEW BUSINESS 1. Geronimo Energy No action was taken on this item. 2. Centerville Lions Request for Use of City Hall Property & Temp. On-Sale Liquor License — In Conjunction w/Chili Cook Off w/CFD, Saturday, October 21, 2017 from 2:00 p.m. —7:00 p.m. Previously discussed. 3. Fete des Lacs (Revenue/Expenditure Report) Mayor Paar stated that he requested an easy to read spreadsheet replicating revenues/expenditures for the 2017 Fete des Lacs. He stated that there are questions regarding sponsorship funding and offset expenditure, that the Festival Committee would be reviewing the spreadsheet at their October meeting and the necessity to account for Staff time associated with the festival. Mayor Paar stated that the Committee is looking for one (1) representative to oversee the Festival with several entities participating in meetings to keep abreast of events, volunteers, needs, etc. (2 Lion members, 2 City staff/Council members, etc.). Discussion ensued regarding the City's EDA role in this event as it would be a separate financial entity from the City. Mayor Paar stated that the next Festival Committee meeting was scheduled for October 16, 2017 in Council Chambers at 6:30 p.m. and that Staff post a notice for potential for quorum of all Council, Commission/Committees. Page 4 of 7 City of Centerville Council Meeting Minutes September 27,2017 4. Dupre Family Artifacts/Antiques Interim City Administrator Larson stated that while retired Administrator Ericson was employed with the City artifacts/antiques were gathered by the Dupre Family and placed with the City in hopes that they would become City property and placed on display at City Hall and the Wargo Nature Center. It was the intension of Mr. Ericson that this would be the first step in obtaining a Historical Society in the City. A grant was applied for and obtain from the Minnesota Historical Society, Mr. Tom Dupre catalogued the items and the City purchased software that would assist a private entity in cataloging and providing descriptive information about the items. He stated that the Dupre family was not comfortable with the language that was contained in the standard "Gift Agreement and Receipt" form. He also stated that Mr. Dupre presented the City with a signed "Gift Agreement and Receipt" which included language that the items were on loan for a period of 100 years or three (3) generations and following that time frame the items would become the City's. He reported that the language would allow the Dupre family an opportunity to request the items back if all decedents agreed in writing. Interim City Administrator Larson stated that the process of storing, displaying, ensuring that the items are not damaged throughout a 100 year period and stored adequately would pose a financial hardship on the City due to limited funds available, limited staff, limited storage space and display space. He reported that he has had conversations with the Anoka County Historical Society regarding their desire to store the items and has yet to receive confirmation of their willingness to do so. Lengthy discussion ensued regarding the Council's understanding that the items would be gifted to the City, the potential for a small inventory of items that the Dupre family would be willing to gift and a City display, the passion for history provided by the family to the City, concern for the initial intent versus the amount of items that are on loan by the family as the "Gift Agreement and Receipt" language and the project becoming larger than workable for current staff or space available. Council directed Interim Larson to research the item more in depth, meet with the proposed cataloguer and responsible family member to discuss options for continued contentment by all. X. COUNCIL/LEGAL/INTERIM ADMINISTRATOR ANNOUNCEMENTS Interim City Administrator Larson stated that during budget discussions it may have been discussed that the City's current server is several years old and houses software that is either no longer supported or will no longer be supported. He stated that an option rather than to replace the existing equipment would be to contract with Roseville I-Net who is offering services to the cities of Hugo, Lino Lakes, Forest Lake, Circle Pines, Blaine, White Bear Lake, Vadnais Heights and others along with telephone services which the City of Centerville already has with them. He reported that a rather large cost savings would be had if Council advisory boards emails where through G-Mail as rolled out with the laptops that members received. He reported that many of the members do not utilize the city provided emails and it would have little impact on them. Page 5 of 7 City of Centerville Council Meeting Minutes September 27,2017 Mayor Paar discussed technology with Staff members prior to the hiring on Interim Larson and requested that updating technology should be considered during the budgetary process. He stated that Administrative staff produced documentation for inclusion from the Finance Director. Interim Administrator Larson stated that approximately $10,000 to $12,000 is in the budget this year and next year. Lengthy discussion ensued regarding the cost of replacing the current equipment and housing it internally as an option with additional information being forwarded to Council for the next meeting. Interim Administrator Larson stated that the Janitor and Temporary Receptionist positions have been filled, that a Public Hearing had been scheduled for the Planning & Zoning Commission meeting regarding the proposed Peltier Preserve development. He also reported that the court ruled against the DNR imposing regulations for them issuing well permits within a five (5) miles of the lake. Council Member Love stated that the DNR intends on forwarding the ruling to the Court of Appeals. Council Member Koski stated that in all likelihood the asphalt plant will be approved in Columbus and questioned implications to the City of Centerville. Interim Administrator Larson stated that he did not have a large amount of information regarding the proposal. Attorney Glaser stated that he has had discussions with RJ Ryan companies regarding outstanding issues with the Distribution Center located in Lino Lakes. He also stated that he has worked closely with staff regarding the item. Engineer Statz reported that he and staff are currently working on the 2018 Mill & Overlay Project which could include the City Hall parking lot. That Staff is working to stabilize a major sewer pipe located on the shoreline of Centerville Lake near Trailside Park. Interim Administrator Larson stated that Ruffridge Johnson is anticipating the approvals for their current site with Oppidan scheduled for hearings with the Minneapolis City Council and other advisory committees. Council Member King stated that the Attorney General has found that Century Link is guilty of bait and switch and that the Commission has concerns for small cell antennas. Attorney Glaser stated that lengthy research has been completed regarding small cell towers/antennas by the City of Bloomington who appears to be the forerunner regarding regulations and that Administrative staff has the tools necessary if an agency comes to the City. Page 6 of 7 City of Centerville Council Meeting Minutes September 27,2017 Interim Administrator Larson suggested that the Comprehensive Plan process be slowed allowing for the new City Administrator's input and that he requested a delay of 2-3 months which would still allow sufficient time for completion by its required deadline date. Council concurred. Council Member Koski reported that he attended the August 30, 2017 Local Government Officials meeting where discussion took place regarding schools and Centennial's graduation rate being 97%. Mayor Paar stated that the school district and other local official are engaging in efforts to bring funding formulas for schools into alignment. XI. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member Koski to Adiourn the Regularly Scheduled Meeting of September 27, 2017 at 9:53 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 7 of 7