HomeMy WebLinkAbout2003-01-08 CC Packet
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CITY COUNCIL MEETING
VCALL TO ORDER
Wednesday, January 8, 2003
6:30 PM
1. Roll Call
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!fi. APPROVAL OF COUNCIL MINUTES - -R>'l' (\\.LV- ~
1. December 19, 2002 Council Meeting Minutes V~/C~ ;J - () - -3
m/ OATH OF OFFICE
,..---
Swearing in of Mayor - Mr. Terry Sweeney
Swearing in of Council Member - Mr. Tom Lee
Swearing in of Council Member - Mr. Jeff Paar
SENT AGENDA .~~~
1. City of Centerville January 1,2003 through January 8, 2003 Claims
2. Centennial Fire District Claims
3. Satisfactory Completion of Performance Review - K Stephan (Completion
of Year 1)
APPROVALOFAGENDA - ~~/~ ~-O
AWARDS/PRESENTATIONS/APPEARAN~~~ . _ /
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I( / Mr. Gary Boyum, Waste Management :l.3'.f...... ~ ~. $-0
~ Mr. Richard S. Carlson (Concept Plans - Hunters Cr8ssing Phase II)
feu, ~ ~ ~ 11::> ~:--/() MuSt\- -fr> z..a,.3
PUBLIC HEARINGS v~/~ '2~ts. -af- iUA ~
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Vi. Mr. Henry Votel- ~ecial Use Permit (Mini-Storag~)! ~ ~
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UNFINISHED BUSINESS ~~' ~
NEW BUSINESS ~ Q 1,,0
Discuss Goals & Objectives - ~rl:.<,;t..op? I'
Resolution #03-001 - Appointments - Commission/Committees & Council br/~
Resolution #03-003. - Auth~izing Mayor's Signature on Cafeteria Plan
Documentation V~/ t. e.L- 5- 0
Resolution #03-004 - Transfer .of Funds RelHted to The City Hall Debt
Service Payment Co-t'~ U u:./u.,,-..s 41' Sit .~t.f. gt ~ -c:> A ~
TimeSaver's Off Site Secretarial Service Agreement - 2003 V~I C~
Anoka County Residential Recycling Program Agreement - 2003 ~r~
ABDO, Eick & Meyers - 2002 Audit vi('~1J d ~
Slaughter House/Butcher Shop - Mr. Noo Yang - e><P-M.pUs ~ ~~
Resolution #03-006 - Amending Res. #02-060 - Vacation of Goiffon Road c ~
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UPDATES
Capital Projects (Update) - tl~r
Building Permit Fee Review (Update) - Palzer
Pending Issues
Pay Equity Report - Compensation Study
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XI. ADJOURNMENT
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\. ~,\) Wednesday, January 8, 2003~V! k
CALL TO ORDER l~' ~.r 6:30 PM.. '. \ t'" JJ~Jl.. .!
1. Roll Call 'X j \'"~ ~l ~ ~t \ ~Jt
APPROVAL OF COUNCIL MINUTES. ~ ~ \. ,'\;> \./y,)! [
1. December19, 2002 Council Meeting Minutes Iv (" \\,~) . tr~ ~J j 'I
ill. OATH OF OFFICE 11' r \VuJ . ~V t ~l
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IV. CONSENT AGENDA fII.0 />4>l"~ciJ- COidie:, z'~ eX .{' ~rj
1. City of c;ent".rvill". Ja~uary ~, 2003 tbrough Jannary 8, 2003 Claims f' ;' ~ /
2. Centenmal Fire District Claims .J "X
3. Satisfactory Completion of Performance Review - K Stephan (Completion " '~ZD{)41
of Year 1) . ~ t-lil by" pJcv I') 'I
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APPRO~AL OF AGENDA 11.4. b./ cfptCV-) f.-"P
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CITY OF CENTERVILLE
CITY COUNCIL MEETING
DECEMBER 19, 2002
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting on December 19, 2002, at City Hall, 1880 Main Street.
PRESENT:
Mayor Tim Swedberg
Council Member Travis
Council Member Nelson
Council Member Capra
Council Member Broussard ~lrs ; ~
None. [KJ@U
City Administrator, Ms. Moore-Sykes
City Attorney, Mr. Jim Hoeft
City Engineer, Mr. Tom Peterson
ABSENT:
STAFF:
I. CALL TO ORDER
Mayor Swedberg called the December 19, 2002, City Council meeting to order at 6;30
p.m.
II. SET AGENDA
Mayor Swedberg thanked Ms. Rachel Evans of Centerville Floral for the donation of the
City's Holiday ornament to Anoka County.
Mayor Swedberg wished everyone a happy holiday season.
Council Member Capra asked to be added under appearances
Council Member Nelson asked for an update on the goals of Council.
Ms. Moore-Sykes indicated she could repOli on the major accomplishments of Staff.
Council Member Nelson clarified that Resolution #02-065 is a resolution to define the
organizational structure and supervision responsibilities of Staff and the executive session
is a continuation of the closed executive session for the administrator's review from
November 21,2002.
City of Centerville
Council Meeting Minutes
December 19,2002
Ms. Moore-Sykes indicated that Council Member Capra had asked that Resolution #02-
068 be added concerning an amendment to the Joint and Cooperative Agreement with the
Cable Commission to permit the issuance of bonds.
Ms. Moore-Sykes requested that Tom Thumb be added under appearances. She also
requested that the office schedule for December 24, 2002 be added under .Council
Business.
Mayor Swedberg requested that Resolution #02-069 be added under Council Business
and explained that it was an item whereby the Police Commission is seeking authority to
incur costs beyond their budget.
Motion by Council Member Nelson seconded by Council Member Capra to approve
the agenda as amended. All in favor. Motion carried unanimously.
HI. A W ARDS/PRESENTATIONS/APPEARANCES
1. Council Member Capra
Council Member Capra provided awards for outgoing Council Members Travis and
Nelson as well as an award for Mayor Swedberg. She then commented that it takes a lot
of stamina to serve as an elected official and commended the outgoing members for their
servIce.
Council Member Capra read an excerpt concerning elected officials and indicated the
author was unknown.
Mayor Swedberg thanked the City for the recognition. He also thanked City Staff for the
assistance during his tenure and wished oncoming Council best wishes.
2. Tom Thumb
Mr. Tom Jensen, a representative from Tom Thumb (70 Chapel Drive, River Falls,
Wisconsin) appeared before Council.
City Attorney Hoeft indicated he had been working with legal counsel for Tom Thumb
and recommended that Council approve a conditional license to sell tobacco from the
first of the year until Council makes a determination on the appeal.
Council Member Capra asked what the expiration date of the conditional permit should
be. City Attorney Hoeft indicated that 45 to 60 days would be adequate to hold the initial
hearing and conduct any necessary research on the matter.
Motion by Council Member Broussard Vickers, seconded bv Council Member
Capra to approve the issuance of a conditional permit to sell tobacco for 60 days
from the first of the vear to Tom Thumb based on the recommendation and advice
of legal counsel. All in favor. lVIotion carried unanimously.
Page 2 of 15
City of Centerville
Council Meeting Minutes
December 19,2002
IV. PUBLIC HEARING(S)
1. Mr. and Mrs. Buckbee, 7381 Peltier Circle ~ Preliminary Plat - Continued
Ms. Moore-Sykes indicated that both the developer and the realtor were present to answer
any questions. She then indicated the developer had provided a revised site plan
incorporating single-family homes as an option to the twin home site plan.
Mr. Dave Gonyea, 50 Groveland Terrace, indicated he would be agreeable to changing
the plan to 19 single-family homes. He then indicated that the plan does not show the
nature park off the end of the channel but it has been called Outlot D. He further
indicated that they would want to provide a restriction to prevent a boat access.
Council Member Capra commented that the residents had wanted to be able to fish to the
west of the channel and thought it would be nice to remain an undeveloped area.
Mr. Gonyea indicated he would give the City both the spots and not make it part of the
park dedication unless the City chose to sell it. In the event the City chose to sell the
property, they would expect a credit on the park dedication fees. He then commented
that he does not want a boat launch in that area and wr:uld also require signage in the area
to protect private property.
Council Member Nelson commented that she had walked over there and it is very nice,
more natural than other parks.
Mayor Swedberg applauded the developer for making the compromise in the plan and
said it addresses the concerns of the surrounding community. He also commented that it
appears that the pads were raised higher to ensure there are no wet basements. He further
commented that the developer had made a gigantic step forward in turning this into a
single-family development and, the way it is presented, he would have no reservations
with it.
Mr. Gonyea indicated he had received a letter from Rice Creek indicating they had
received authorization for administrative approval pending the recommendation of the
engmeer.
City Attorney Hoeft indicated that any approval would be subj ect to final approval by
Rice Creek Watershed District as well as the City Engineer's review, and approval of a
final developer's agreement.
Mayor Swedberg opened the public hearing at 6:50 p.m.
Mayor Swedberg invited interested residents to speak. He then said the developer has
gone a long way to address the concerns of the area residents.
Mr. Wayne LeBlanc, 1677 Peltier Lake Drive, commented that he was happy to see the
accommodation with single- family homes but would like to discuss parkland.
Page 3 of 15
City of Centerville
Council Meeting Minutes
December 19,2002
Mr. LeBlanc indicated that survey was conducted and 90% of the response was that
twinhomes did not fit into the neighborhood.
Mr. LeBlanc indicated that he would like open space and a place for kids to playas there
are no parks in the northwest portion of the City because the City always took money and
now there is an opportunity to get some land.
Mr. LeBlanc indicated a park was not needed for Hunter's Crossing or Pheasant Marsh as
there was already a park in the area. The Shores did not need a park as it is across the
street from the Anoka County Park. He then said that, with the potential of a four-lane
highway dividing the City it would be nice to have more park facilities on the north side
of town.
Mr. LeBlanc indicated that Circle Pines has 130 acres of park land and Centerville has 30
acres.
Mr. LeBlanc provided information from the Finance Director as to how much money is
in the park capital fund provided by other developments. He then said he believes the
City can afford to take land instead of money and he thinks it would be crazy for the City
not to take land and the data shows that.
Council Member Nelson asked whether someone who voted for the fees could make a
motion to reconsider the park dedication. She then asked if anyone who voted in the
affirmative was willing to reconsider the motion.
Council Member Capra indicated she took the time to walk the property with Mr.
Peterson, Mr. Palzer, and Mrs. Buckbee and they looked at Outlot A. She then
commented that a resident had called about being able to fish off the channel and the
developer has agreed to that as well.
Mr. Gonyea indicated the size of the Outlot would need to be determined by a survey to
see how much dry ground is being given to the City as he is not sure.
Council Member Capra indicated the developer had also drawn in a little parcel by the
road for park benches to watch birds in addition to the channel property and that is why
she is not interested in changing her mind. She further commented that the City is getting
land and park dedication fees.
Council Member Capra commented that the fees were reduced to $38,000. Ms. Moore-
Sykes indicated there are 19 homes at $2,000 each for a total of $38,000.
Council Member Broussard Vickers noted the fees are scheduled to go up to $3,000 per
lot for 2003.
Council Member Capra indicated she would be asking for justification for that as other
cities fees are significantly lower.
Page 4 of 15
City ofCenterville
Council Meeting Minutes
December 19,2002
City Attorney Hoeft recommended reconsidering the motion to indicate that Council now
wishes to accept land and money.
Motion by Council Member Capra, seconded by Council Member Travis to
reconsider the motion to accept park dedication fees in lieu of property. Ayes - 4,
Nays -1 (Broussard Vickers). Motion carried.
Motion by Council Member Travis, seconded by Council Member Capra to accept
property referred to as Outlots A and D, Outlot D also referred to as the property
SW of the channel to the lake as well as park dedication fees. All in favor. Motion
carried unanimously.
Motion by Council Member Broussard Vickers, seconded bv Council Member
Capra to close the public hearin2. All in favor. Motion carried unanimously.
Mayor Swedberg closed the public hearing at 7: 17 p.m.
Motion by Council Member Broussard Vickers, seconded by Council Member
Nelson to approve the preliminary plat subject to final completion of the developer's
a2reement, City Attorney and City En2ineer review, and contingent upon the plat
being for single-family homes. All in favor. Motion carried unanimously.
2. Adoption of the 2003 Budget and Levy
Mayor Swedberg opened the public hearing at 7:21 p.m.
Ms. Paulseth indicated a public hearing is required but no notice is required.
Mayor Swedberg requested that line items be added under capital projects to include the
21st Avenue project, Mound Trail, and the Police item.
Motion by Council Member Broussard Vickers, seconded by Council Member
Travis to close the public hearing. All in favor. Motion carried unanimously.
Mayor Swedberg closed the public hearing at 7:23 p.m.
Motion by Mayor Swedben!, seconded by Council Member Capra to approve
Resolution #02-066 as presented. Ayes - 4, Nays - 1 (Broussard Vickers). Motion
carried.
Motion by Mayor Swedberg, seconded by Council Member Nelson to approve the
2003 budget with the capital improvement project line items as added earlier. All in
favor. Motion carried unanimously.
Ms. Paulseth commented that high taxes for Centerville was old news and, as for the
figures for 2003, the levy was kept the same and the tax capacity increased by 25% so the
City was fourth or fifth and should be lower than that as the City is going from 69.4 to
59.3.
Page 5 of 15
City of Centerville
Council Meeting Minutes
December 19, 2002
Mayor Swedberg indicated he appreciated the connnents of Staff to the reporter and
commented that the agenda of the report was about the state and the taxpayer's league
and had nothing to do with the reality of things.
3. Ordinance #72 - By-Laws (Committee/Commission)
Ms. Moore-Sykes indicated it is necessary to hold a public hearing when making a
change to an Ordinance.
Mayor Swedberg opened the public hearing at 7:30 p.m.
Mayor Swedberg indicated that the changes to the Ordinance puts everything into one
spot and clarifies some things to make by-laws uniform.
Motion by Council Member Broussard Vickers, seconded by Council Member
Capra to close the public hearing. All in favor. Motion carried unanimously.
Motion by Council Member Capra, seconded by Council Member Broussard
Vickers to capprove Ordinance #72 as presented. All in favor. Motion carr.Jed
unanimously.
v. COUNCIL BUSINESS
1. Resolution #02-065 - Council Member Nelson
Mayor Swedberg read Resolution #02-065. He then commented that approval of the
resolution would add a layer to the organization chart to allow for a department head in
City Administration as well as Public Works.
Council Member Capra questioned the pay equity grade. Ms. Moore-Sykes indicated she
did not have any information on pay equity as she was not given the resolution prior to
the meeting.
Council Member Nelson indicated Public Works Director/Building Official is Grade 9
and the Finance Director is Grade 8, and the City Administrator is Grade lO.
Mayor Swedberg indicated the intent was that the director positions would be equal. Ms.
Paulseth indicated that Grade 8 was open and she assumed that was where the Finance
Director position went.
Mayor Swedberg commented that salary does not change, it is just a number.
Council Member Broussard Vickers indicated she had an issue with the fact that the
information was not provided to Council prior to the meeting. She then indicated that
Council has made a point of stating that it would not act on items placed on the desk the
night of the meeting. She further commented that this is something the Mayor has been
Page 6 of 15
City of Centervil1e
Council Meeting Minutes
December 19,2002
interested in doing since the position was hired but there has never been a complete
discussion ofthis with full Council and the City Administrator has not been consulted.
Council Member Broussard Vickers further commented that she is not interested in
changing things at this moment in time because it is the last day of the year and certain
Council Members have an agenda they are trying to move forward with. She further
commented that she does not appreciate this being kept a secret until the Council
meeting. She then said that this was never agreed upon or completely discussed by
Council.
Mayor Swedberg indicated there was an attempt to have a meeting but that was
cancelled.
Council Member Nelson commented that there was some discussion about restructuring
when Council came out of executive session and she is anxious to hear what Council's
pleasure is on this and would like to have a vote.
Mayor Swedberg commented he thinks this is common sense as it should ease the City
Administrator's workload.
Council Member Capra indicated that she believes when Ms. Paulseth was hired the
matter was discussed but Council felt she had not been with the City long enough and
decided to wait. She stated that this item had been discussed previously with the City
Administrator; however, nothing was formalized.
Motion bv Council Member Nelson, seconded bv Council Member Capra to
approve Resolution #02-065, a Resolution definin2 the or2anizational structure and
supervision responsibilities of the Citv Administration Department and Public
Works Department. Ayes - 4, Navs -1 (Broussard Vickers). Motion carried.
2. Economic Development Committee CEDC) Recommendation for Appointment of
My. Paul Burke
Ms. Moore-Sykes indicated she had received a letter from Mr. Burke requesting
appointment to EDC.
Council Member Broussard Vickers asked if he could be added to the list of
appointments for the first of the year.
Mayor Swedberg suggested appointing him and re-affirming his appointment along with
the annual resolution for appointments for 2003.
Motion by Council Member Capra, seconded by Council Member Nelson to
ap.prove the appointment of Mr. Burke to EDC. All in favor. Motion carried
unanimously.
3. Lifetime Achievement Award Recommendation
Page 7 of 15
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Council Meeting Minutes
December 19,2002
Council Member Capra indicated the Lifetime Achievement Committee had voted to
award Mr. Robert LaMotte a lifetime achievement award for 2002 and Mr. Wayne
LeBlanc a lifetime achievement, special recognition award.
Motion by Council Member Nelson, seconded by Council Member Capra to confirm
the Lifetime Achievement Award Committee's recommendations. All in favor.
Motion carried unanimously.
Council Member Capra indicated the awards would be presented at the end of January.
4. EDC Request for Per Diem Payment
Council Member Broussard Vickers commented that Council had already agreed the
Committee would be paid per diem but no one gets per diem if there is no quorum.
Ms. Moore-Sykes indicated that the Committee desires to donate its per diem back to
programs. Council Member Nelson indicated members would need to take the per diem
and then give it as a donation.
Mayor Swedberg indicated it would create an awkward/situation and said members need
to take the per diem.
Ms. Moore-Sykes indicated the most important question was whether they would be paid
if there were no quorum.
Council Member Nelson indicated that Staff should instruct them that they should not be
conducting a workshop when there is no quorum as they are breaking the open meeting
laws. City Attorney Hoeft indicated there is no violation of the open meeting laws if
there is no quorum.
5. Resolution #02-068 - Cable
Council Member Capra indicated the resolution would allow the Cable Commission to
bond to construct a building.
City Attorney Hoeft indicated he had reviewed the document and relies on the expertise
of Mr. Creighton who drafted it for the appropriateness of the language. He then
cautioned Council that approval of the resolution places the City on the hook for $89,000
which will have to be repaid regardless of whether the City opts out of the Commission.
Council Member Broussard Vickers clarified that the City cannot be held responsible for
other defaults. City Attorney Hoeft verified that the City would only be responsible for
Centervi11e's portion ofthe bonding.
Council Member Broussard Vickers asked what other option the City would have. City
Attorney Hoeft indicated the City has no option if it desires to continue cable service.
Page 8 of 15
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December 19,2002
Motion bv Council Member Nelson, seconded bv Council Member Capra to
approve Resolution #02-068 as presented. All in favor. Motion carried
unanimouslv.
6. Schedule for December 24,2002
Motion bv Mavor Swedberg to give Staff December 24, 2002 off as a paid holidav.
Ms. Moore-Sykes indicated she was asking Council for approval of a half day off as was
done last year.
The motion died for lack of a second.
Council Member Nelson commented that there is a set holiday schedule and Council
should follow it.
Motion bv Council Member Broussard Vickers, seconded bv Council lVlember
Travis to give Staff a half-dav off for December 24, 2002. Aves - 4, Navs - 1
(Nelson). Motion carried.
7. Resolution #02-069
Mayor Swedberg indicated that the Police Commission needs to solve the health and
safety issues at the Police Department and that was unforeseen when the budget was put
together. He then read Resolution #02-069.
Mayor Swedberg indicated that Centerville's share would be approximately $10,000 to
$15,000.
Council Member Nelson indicated the Fire Department sets a budget and stays within
that budget and does not come asking for more money but this is not the first time for the
Police Department.
Mayor Swedberg indicated this is completely unforeseen and the joint powers agreement
allows the authority to come to the individual City's for authority to spend outside of the
approved budget.
Council Member Nelson asked if this is something needed right now.
Mayor Swedberg indicated the health and safety issues need to be dealt with as they will
not be in compliance with OSHA.
Motion bv Council Member Capra, seconded bv Mayor Swedberg to approve
Resolution #02-069 as presented.
Council Member Capra commented that the new Council would need to find the money
somewhere in the budget.
Page 9 of15
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Council Meeting Minutes
December 19,2002
Council Member Nelson asked whether the City could approve a lower maximum
amount.
Mayor Swedberg indicated he would not vote to approve a lower maximum because it is
a not to exceed amount.
VOTE: All in favor. Motion carried unanimously.
VI. CONSENT AGENDA
1. The City of Centerville December 10, 2002 through December 16, 2002 Claims
for Approval
2. Centennial Fire District Claims
3. Earth Burners, Inc. - Final Pay Estimate #4, CSAH 14 Project ($1,647.10)
Motion by Council Member Nelson. seconded by Council Member Travis to
approve the Consent Agenda as presented. All in favor. Motion carried
unanimously.
VII. APPROVAL OF COUNCIL lVHNUTES
1. November 27.2002 Council Meeting Minutes
Motion by Council Member Nelson seconded by Council Member Capra to
approve the November 27. 2002 CouncillVIinutes as 'presented. All in favor. Motion
carried unanimouslv.
Council Member Broussard Vickers abstained from voting as she was not present at the
meeting.
2. December 9.2002 Council Meeting Minutes
Council Member Capra requested the following changes: On Page 3 change LMC to
Bonestroo in the fifth paragraph. On Page 3, item 6 indicate Council pulled back from
the project not because engineering fees too high it was because of past engineering fees
that were not paid. On Page 4, third paragraph from bottom indicate that Council
recommended not vacating at this time.
Mayor Swedberg thanked Ms. Lenzmeier for her work on the minutes and commented
that he appreciates her accuracy.
Motion bv Council Member Nelson. seconded bv Council Member Capra to
approve the December 9. 2002 meeting minutes as amended. All in favor. Motion
carried unanimously.
VIII. ANNOUNCEMENTS/UPDATES
1. Historic Update
Page 10 of 15
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Council Meeting Minutes
December 19, 2002
Council Member Capra indicated that there was a meeting to discuss the potential of
declaring a portion of downtown a historic district. She then asked for authorization to
have a survey sent out to allow those property owners not able to comment in public an
opportunity to express their opinion. She then indicated that she would compile the
results and report back to Council.
Motion bv Council Member Capra. seconded bv Council Member Nelson to work
with Staff to prepare and send out letters to property owners in the proposed
district for recommendation and report back to Council. All in favor. Motion
carried unanimously.
2. 1540 Peltier Lake Drive
Ms. Moore-Sykes indicated she continues to see roll offs filled and taken away.
3. Capital Projects Update
City Attorney Hoeft indicated he has given two extensions and is moving the rest of the
actions forward.
4. Building Pennit Fee Update
Ms. Moore-Sykes indicated that Staff continues to work on the building permit fee
review and noted Mr. Palzer was out ill and she was not able to obtain an update from
him for this meeting.
Council Member Capra indicated the new Council would need to look at fees the first
part of the year.
Ms. Moore-Sykes indicated that the City would need to justify those fees to the state in
March of2003.
5. Pending Issues
Council Member Nelson indicated she had e-mailed Ms. Moore-Sykes today and asked
for an update on Council goals for this meeting. Ms. Moore-Sykes indicated she had
received the information but had only time for a quick list of major accomplishments.
She then handed out a list of 21 major accomplishments of Staff.
Council Member Nelson indicated she was wondering how the list correlated with goals.
Council Member Capra announced that Anoka County has purchased the blue house on
Main Street and it is scheduled to be demolished but it has nothing to do with the road
being widened at this time. She further commented that, when the road proj ect goes
through, there is a need for a drainage pond in that area.
Page 11 of15
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Council Meeting Minutes
December 19,2002
Ms. Moore-Sykes indicated Council had asked that Staff put together a Findings of Fact
Worksheet for the Planning and Zoning Commission. She then indicated she had copied
and provided on the desk a sheet that the Planning Commission will attempt to complete
for all projects and provide the same information in resolution form to Council for their
consideration.
Ms. Moore-Sykes indicated she had copied an article from Nation's Cities Weekly
concerning bed and breakfasts as an FYI on possible economic development tools for the
City.
IX. EXECUTIVE SESSION
Ms. Moore-Sykes indicated she would like to have the executive session open as she sees
no reason to close it since most ofthe comments have been made public by Council.
Mayor Swedberg asked if Ms. Moore-Sykes was allowed to request that the session be
open. City Attorney Hoeft indicated Ms. Moore-Sykes could ask that the session be
opened at any time.
Mayor. Swedberg asked Ms. Moore-Sykes if she really desired to have the executive
session open. lvIs. Moore-Sykes indicated that she did wish to have the session open.
Council Member Capra asked where the review sheets were.
Ms. Moore-Sykes indicated she had brought them home in order to work on her response
as there was not time at the office.
Motion bv Council Member Broussard Vickers to give Ms. Moore-Sykes a
satisfactory review and authorize the next step increase based on satisfactory
performance over the last year.
Council Member Nelson asked whether she could table that motion. City Attorney Hoeft
indicated that tabling would table the entire discussion, not the motion made.
The motion died for lack of a second.
Council Member Capra indicated that Ms. Moore-Sykes was to bring back a response and
she would like to hear it.
Ms. Moore-Sykes indicated she had prepared a six-page response. She then read most of
the six -page response to Council. See attached.
Mayor Swedberg asked if he ever said anything about OSA. Ms. Moore-Sykes said,
"yes."
Mayor Swedberg said, "let me assure you, the question before Council is not whether you
are employed or not employed as far as I am concerned." What he provided to Ms.
Moore-Sykes, twice, in the same format and where he expressed to her was the areas that
Page 12 of 15
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Council Meeting Minutes
December 19,2002
as a City Administrator he feels she needs to focus on. And, as rightfully said, you have
focused on leadership, management, communication and results. "The question that is
here is not whether you are employed, and he is sorry that your voice is breaking and that
you feel stressed by this because that is not the intention." He then said that Ms. Moore-
Sykes has seen everything that he has said and everything he intends to say.
Mayor Swedberg indicated he is not a hands on Mayor and has let Ms. Moore-Sykes run
the City as she sees fit and has never given her direction as to how to do her job but it
concerns him when things come before Council that have been done wrong. He then said
that she is a good communicator and represents the City well. He further commented he
is not looking at this as a punishment but as areas that need improvement to reduce the
errors coming out of her office.
Mayor Swedberg commented that Ms. Moore-Sykes may not agree with what he says but
this is his opinion based on what he sees and most of what he sees happens in this
Council Chamber not in City Hall and not at Public Works. He further commented that
personalities mean nothing and what he is after is trying to solve problems and he thinks
there are some problems.
Mayor Swedberg commented that he feels there is an issue with follow up and support to
Council and several members have said that. He then said he looks forward to a time
when that will be better. He funher commented that his biggest concern is the effective
supervision of the City Clerk to prevent errors.
Mayor Swedberg indicated he had asked for an evaluation of employee strengths and
asked whether employees are in positions where they can succeed. He then commented
that his comments on the resume were not based on comments on the resume but based
on references that he saw and the comments of those people and was not matching up and
that is why he provided the comment.
Mayor Swedberg indicated he hopes that the errors can be stopped and that quality can be
increased. He then said he looks forward to Ms. Moore-Sykes working with the next
Council to make these things happen.
Council Member Nelson indicated that Council does not supervise other staff members
only the City Administrator and when there are the kinds of errors that she has seen and
Council asks Staff about what kind of documents are being kept and whether the
employee has been reprimanded for a specific thing Council cannot get involved in that
level and can only evaluate you on what Council sees as far as leadership so from her
perspective she would agree that like she already said there has been a lot of errors and
they are documented in the minutes. She then said it looks as though the City
Administrator takes a lot of notes and that makes her think that things will get done and
by the next Council meeting it has not been done.
Council Member Nelson indicated that the week in review is very good and Ms. Moore-
Sykes represents the City of Centerville very well. She then said that Ms. Moore-Sykes
is a good communicator but the day-to-day supervising of Staff is not being done and
carrying out Council directives needs work.
Page 13 of 15
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December 19,2002
Council Member Nelson indicated that she does not feel that Ms. Moore-Sykes is using
her gifts to the greatest capacity so she is happy that the resolution passed to approve the
new organization. She then said that it is her goal in both of the reviews to try and
evaluate from what she sees and try to evaluate what can be done for the best of the City
Administrator and the City.
Council Member Nelson said she never thought in her mind of any terminating but of
what could be done to make this work better.
Council Member Capra indicated she had provided an evaluation form and she is a little
upset that it left the office as it is supposed to stay at the office. She then said that her
main issue is follow up or follow through because she feels the City Administrator is
ultimately responsible and needs to make sure that Council directives take place.
Council Member Capra asked for an answer or solution for the follow through issue as
she did not feel the response read addressed it.
Council Member Capra commented that there are errors with posting and indicated that if
she had not called to remind the City Clerk to post a recent meeting that it vTOuld not have
been done. Ms. Moore-Sykes indicated the City Clerk posted the referred posting on
Monday, which was within the three-day timeframe.
lVlotion bv Council Member Capra. seconded bv Council Member Travis to approve
a two percent (2 %) step increase retroactive to October with a review date set for
three months.
Council Member Travis indicated he did an evaluation form but did not know he was to
turn it in. He then said that the three people on Council are the hardest people to please
and Ms. Moore-Sykes has done a very good job. He further commented that he looks
forward to working with Ms. Moore-Sykes in the future.
Council Member Broussard Vickers reiterated her comments from the last evaluation and
said she feels Ms. Moore-Sykes has done an outstanding job this last year and, if she had
to guess, she would say it was the toughest year as an employee anywhere due to the
number of things confronting the City and the seriousness of the issues. She then said
she is not as concerned with follow up based on the numerous items being thrown at the
City Administrator because she feels the City Administrator will prioritize the items and
they will get done in time.
Council Member Broussard Vickers indicated she is extremely happy with the choice
made a year ago to hire Ms. Moore-Sykes and does not feel anyone could have done a
better job assisting the City with the many issues over the last year. She further
commented that she feels Ms. Moore-Sykes deserves the full step increase at this time
and sees no reason to wait for three months and withhold the other two percent (2%).
Page 14 of 15
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Council Meeting Minutes
December 19,2002
Council Member Nelson indicated she had an issue with telling a new Council what to do
and the motion dictates the new Council will review the City Administrator in three
months.
VOTE: Ayes -1 (Capra), Nays - 4. Motion failed.
Motion by Council Member Broussard Vickers, seconded by Council Member
Travis to give Ms. Moore-Sykes the full step increase and a satisfactory review.
Ayes - 3, Nays - 2(Nelson/Capra). Motion carried.
Ms. Moore-Sykes thanked Council for the comments.
x. ADJOURNMENT
Motion by Council Member Nelson seconded bv Council Member Broussard
Vickers to adjourn the December 19, 2002 Citv Council meeting at 8:50 p.m. All in
favor. Motion carried unanimouslv.
Transcribed by:
Joan Lenzmeier, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
Page 15 of 15
,
MEMORANDUM
DATE:
December 19, 2002
TO:
Honorable Mayor and City Council
FROM:
Kim Moore-Sykes, City Administrator
RE:
Comments in Response to City Administrator Performance Review
First of all, I want to thank everyone for your comments. Obviously you invested a lot of time
and consideration in providing this feedback to me and I sincerely appreciate the comments and
your suggestions. While I may not agree with some of the comments, it provides me an
opportunity to reflect on my skills and abilities and how they are perceived. By some of the
comments I received, it occurs to me that I have not presented some of my capabilities
adequately or as some of you have pointed out, not at all. For that I do apologize; I thought I
had worked hard in every respect of thejpb as I understood it.
As Mari Nelson correctly stated in hel: comments, I am a councilmember in another community.
As such, I have three years of experience sitting on the same side of the table as you and it is
that very experience that I am able to bring to my position as City Administrator. This is not an
experience that many other City Managers or Administrators can claim as part of their tool box.
And because I am a councilmember, I have a bit more insight into the power, authority and
responsibility of a councilmember, the limitations and the potential for abuse of the same.
I also understand the unique and critical role of a staff member from both my academic
endeavors and council experiences what is and should be expected from an employee. But as a
councilmember, I have never had the inclination or the need to intensely scrutinize each and
every task the staff performs. As a city administrator with a lot of issues to deal with on a daily
basis, I simply do not have the time to scrutinize each and every employee's work product. If
hirings are done well upfront, then I have no reason not to trust employees to know what
his/her job is and how to do it. I have to trust that they will also do their job right. When
mistakes occur, they are discussed and the employee and I agree what the employee needs to do
to prevent it from happening again. I feel that that should be the end of the matter and I do not
find it necessary to report each and every infraction to the City Council. Nor do I find it
necessary to constantly resurrect the infraction. You hired me, I think, to take care of these day
to day issues, not to mire you as a councilor you individually in this "tangential minutiae".
Also as a city administrator or a councilmember, I would never make a statement that staff is
easily replaced or let them go on strike if they don't like the working conditions. I value their
role in the organization and have worked hard with them, to maximize their potential within
the organization. I have used my skills to create an environment and culture that influences the
~
staff to achieve group goals, while building cooperation and consensus. And then I allow staff
the opportunity to perform their job to the best of their abilities. When mistakes happen, I
engage in constructive criticism, encouraging them to do better and be better; I will not
participate in activities that demoralize an employee or destroy his/her self confidence. If I did
manage staff in this way, it is my opinion that I would have employees who continually make
those dumb mistakes that demonstrate a lack of confidence in their capabilities.
Mayor Swedberg suggests in his statement of my performance that creating an environment
and culture that influences others to achieve group goals; recognizing human potential,
building cooperation and consensus, making decisions and recommendations and managing
conflict and change are the leadership skills that he expects me to perform. I absolutely agree
with him that these are traits, skills, and abilities that a successful manager employs in the
performance of his or her job. Which one of these am I not already doing, Mr. Mayor? At the
end of this document, you will see that I have had to employ many of these skills to be able to
claim many of these major accomplishments this past year.
The Mayor has stated that I have been somewhat of a disappointment because in reality, I have
not exhibited the skills and abilities that were reflected in my resume. First of all, Mr. Mayor, I
resent that remark because you infer that flied about my qu~alfications. I have amassed this
resume through my skills and abilities and I am very Proucl of the efforts it represents. Make no
mistake, I have worked hard to be able to list each and everyone of those accomplishments and
it is unfortunate that you feel compelled to make such a caustic statement. I have also worked.
very hard for the City of Centerville, and I find it very disappointing that a few of you have not
recognized this fact.
The Mayor's comments also suggest that I have failed to do a number of tasks that he considers
inherently management. He states that my "core-guiding" document is the Goals and
Objections as adopted by Council and in that thought, he and I have some agreement. He also
suggests that I should strive to achieve those goals without getting "involved in the tangential
minutiae." Interesting comment since later in his comments about my dismal performance, he
suggests that it is "painfully obvious" that I lack the ability to be a detailed orientated person.
Mayor Swedberg continues on to state that I also lack the ability to make recommendations on
various issues to the Council. It has been my perception and experience, that when I (or Staff)
have made recommendations, they were simply ignored or passed over as inconsequential. The
Mayor has, on occasion, simply overruled even members of the Council and on his own
initiative, made unilateral decisions for the City.
As to my management skills, the Mayor has several comments about his expectations and what
he feels is reality. His statement that I do not supervise my staff is interesting, especially inlight
of the fact that he publicly stated that he is a hands-off mayor and prides himself as such. In
this statement, I agree with him. He has not been directly intrusive or overly apparent at City
Hall.
So I also find it interesting that he can state unequivocally that his "impression" is that I do not
supervise my staff. As an example of that, he cites a "botched" letter informing residents of
Pheasant Marsh that as interested property owners, they are responsible for a $30,000
assessment to their property should their builder default on the payment. When this issue was
discussed at a recent Council meeting, the City Attorney informed the Council that by law, the
City Clerk is required to advise these interested property owners of a possible financial liability.
I don't see how that was a botched letter.
The Mayor goes on to say, that what's even worse, is that the City Clerk is not" courteous or
helpful to the valid questions and concerns of residents." Again, my question is, how does he
know, if staff is rude when he is a hands-off mayor? I believe he is basing this assessment on
one individual (out of 23 letters that were sent to Pheasant Marsh residents) that stood before
Council to complain about having to be responsible for this $30,000 special assessment. This
individual informed Council that staff had been rude and unwilling to assist her with her
questions and concerns. The reality of the situation was that the City Clerk went out of her way
to assist this resident. She spend most of that afternoon making several telephone calls to get
more information for the resident and obtaining phone numbers that were requested by the
resident. The City Clerk also took subsequent calls from that resident, further assisting her with
addition;:d questions or concerns. I and two other staff members witnesseddfue Clerk's efforts to
assist this resident.
The following review looks at a few items that always reappear as examples of my inability to
do my job.
OSA's TIF Report - When I started employment with the City, the Staff had just completed an
audit at the insistence of the Office of the State Auditor (OSA). In working with the City
Attorney, the financial consultants, staff, the auditor and my contacts with Anoka County, we
were able to compile a set of responses and submit them to the OSA by their deadline. The
OSA, upon review of the City's responses, withdrew several of their citations and submitted a
rebuttal to our responses for the remaining citations to Anoka County. The Assistant County
Attorney and his staff met with the aforementioned City representatives, me included. While
this issue remains undetermined, it is not because I failed to do my job in this situation or that I
performed this task unsatisfactorily. Nor am I suggesting that the County has failed to do their
job in resolving the issue; they are involved with other issues, including orienting newly elected
county commissioners and our situation is simply not at the top of their to-do list.
Computers - My interpretation of the Council's motion was to develop specifications and work
with those interested councilmembers to put together a computer purchase plan. As I have
been continuously reminded by both Mayor Swedberg and Councilmember Nelson, this
interpretation is not in agreement with the Mayor's interpretation of the same motion or what
he apparently wanted. The Mayor suggested that I did not express my objections with the
situation in a timely manner. Obviously a timely objection is difficult when I am not informed
of council activities until it is too late. This was the situation when I was not informed of a
meeting the Mayor was having with staff at his place of employment to develop computer
specifications. Excluding me from any involvement in the selection and implementation
process was not part of the Council motion that was unanimously approved. The Mayor stated
that the reason he did not invite to this meeting was because he didn't think I had the technical
capabilities or the interest in developing these specifications. How does he know this? I was
never asked and I hope that his assumption was based only on his perception that I did not
have the technical background that would allow me to contribute to the discussion.
Nevertheless, at the very least, as the City Administrator, I should have been involved in that
meeting even if the only contribution worth regarding was that I was in the best position to
know what was actually needed at City Hall. By keeping me from this meeting, he prevented
me from being able to do my job; I was put in the position of not knowing the direction that the
Mayor wanted to go with this project and was unable to advise him at the very least of the
budgetary limitations or even basically, what the City staff's computer needs are. I cannot
provide recommendations or options if Council is not willing to trust me or to have an honest
open discussion of their desires or visions for each and every project. As such, it is not fair that I
should be accused of not being able to provide recommendations or options to Council when I
am kept out of the loop. What is disappointing.to me in this whole situation is that he did not
trust City Staff enough to solicit their input,
Additionally, it is not within the Mayor's authority to unilaterally and without Council
approval, purchase equipment for the City from Councilmember Nelson's son or to financially
encumber the City in any manner. Again, I was informed of this transaction after it was
initiated, without any opportunity to warn or advise the Mayor of the difficulties of proceeding
along this course. This should not be viewed as an unsatisfactory performance of my duties,
but as merely an attempt to do my job to the best of my ability for the Community and the City.
It was not my intention to embarrass the Councilor specific Councilmembers but to prevent
them from embarrassing themselves.
Conflict of Interest Concerns -- This issue became a difference of opinion between
Councilmember Nelson and me. This difference of opinion should not to be classified as or
even considered an unsatisfactory performance but once again it was an attempt to protect Ms.
Nelson's future political interests and to keep the City off the front page of the local newspaper.
I was not trying to embarrass Ms. Nelson but I felt that she did not understand the implications
of having her son involved with the repairing or purchasing of the City's computers. She did
seek legal advice from the City Attorney regarding this involvement and he correctly stated that
as long as she did not derive direct benefit from her son's business there is no conflict of
interest. Ms. Nelson also did not participate in any public discussion at the council level
regarding the computers or the purchase or repair of the same.
But there were several items about this situation that made me feel uncomfortable. First of all,
Ms. Nelson stated at a Council meeting when the issue of the computers were.first brought up,
that I should contact the only person that she allows to work on her own computers. She then
passed a business card down to me and did not indicate at that meeting who this person was.
When I got the card, it was obvious that it was a relative and I surmised it was her son. When I
questioned the City Attorney at that point about the appropriateness, he indicated to me also
that as long as Ms. Nelson doesn't derive direct benefit from this business relationship, he felt it
was okay. I continued to be concerned because she did not mention that the individual on the
card was a relative.
The next day, I received a phone call from Jason Nelson, stating that he had heard from his
mother that I had been trying to get in contact with him. The reality was that I had not called
him or Ms. Nelson at all. I began to feel that I was being coerced into forming a business
relationship with Councilmember Nelson's son. I had also noticed that Jason's company name,
RK7 Computers, was showing up on e-mails I was receiving from Councilmember Nelson.
At some point, I did discuss the situation with Councilmember Nelson, indicating that if she
were considering running for re-election, that having her son being responsible for the repair
and purchase of the City's computers would not look good to the residents.
Despite being uncomfortable with this situation, I did agree to allow Mr. Nelson to take my
ccmp:fteroff site for repairs. Mr. Nelson felt very coniident that he.couliVremove the virus that
had been troubling my computer and restore it to a workable conditic)n.,' Unfortunately, when
my computer was returned, it did not work at all and I was then faced with a very difficult
dilemma. Other Staff computers were beginning to be impacted by the same virus that had
infected my machine so I brought it up to the Council that purchasing new equipment should
be considered, especially given the age of these computers. Mr. Nelson did agree that perhaps
replacing computers would be the best solution. Staff received an outside, independent
estimate that to replace the computers and establish a server situation that would meet the
City's increasing storage demands, the cost would be approximately $25,000.
Based on this information, which was provided to all interested vendors and they were invited
to submit quotes. Three responsible quotes were received. I later received a letter from Mr.
Nelson stating he was removing his quote from further consideration because of philosophical
differences with the City.
Again, this difference of opinion and my determination to have a purchasing process that
protected the integrity of the City should not to be classified as or even considered an
unsatisfactory performance on my part. Ms. Nelson and I had a difference of opinion and it
should have been left at that.
The following is a list of my major accomplishments for this year. Without doubt, the reason
these are listed as accomplishments is also through the efforts of staff to assist me in getting
much of this work done.
Major Accomplishments in the Last Year.
1. Established a working environment that encourages staff to work together in a
respectful and professional manner and fosters a spirit of cooperation and consensus.
2. Hiring a Finance Director.
3. Week in Review is compiled and published on a weekly basis in the Quad Press.
4. Sorted out the Charitable Gambling situation; revised Ordinance.
5. Updated Personnel Policy.
6. Worked with Council to bring new computers and updated software to City Hall
thereby allowing staff to be more effective in the performance of their jobs.
7. Updated By-Laws for Commission and Committees
8. Revisions to various Ordinances.
9. Worked with new service provider to update City's Web site.
10. Resolved Insurance issues and assisted Finance Director with putting Cafeteria Plan
together.
11. Worked with City Attorney, County Attorney, County Officials and finance
consultants to address TIF issues as raised by the Office of the State Auditor.
12. Worked with Staff and engineering consultants on NPDES Phase II implementation.
13. Police Commission Task For~e participant.
14. Worked with City Administra.to]f) from Lino Lakes, Circle Pines and Lexington
regarding law enforCel1leDtiQ?'L!.e$.Recommendation pending.
15. Worked with liquor establishrllent owners, police department and staff to set up
quarterly meetings and Best Management Practices program.
16. Worked on the LMe's Improving Local Economies legislative committee.
Presentation of issues to Legislature in January.
17. Clean-up of Moreland property initiated; coordinated efforts of Anoka Human
Services, Centennial Police and Fire Departments, City Attorney and staff to assist the
resident and her family. Continued contact with family.
18. Working with City Administrators from Lino Lakes and Hugo to continue efforts of
Tri-City group.
19. Working with Lino Lakes to reconstruct 21st Avenue.
20. Attended several meetings with Chamber and Sen. Kennedy re CSAH 14.
21. Worked with Finance Director, Public Works Director and City Clerk regarding City's
deficit accounts. Met with several developers regarding their accounts.
'"
er'vi[{e
IF \.j. "f;r; ,'(pJ
~..,.I.{,L'I,,-.)La
UPDA TE
Disbursements, Receipts, & Payroll
$500,000 -
$400,000
$300,000
$200,000
$100,000
January I through January 8. 2003
Receipts
Disbursements
Payroll (1-2-03)
$17,068.92 (Jan. 1 through Ian. 3, 2003)
$466,594.35
$1 1,650.86
o
$11,650.86
$17,068,92
Receipts
Payroll
Disbursements
Amount
I'
CITY OF CENTERVILLE
CASH RECEIPTS THROUGH JANUARY 3, 2002
Cash Receipts
Tran
Date Refer Comments
Batch
Name
Account Descr
FUND 101 GENERAL
Act Type G
$0.50
$0.50
$0,50
$0.50
SO.50
$<, ,SOe.DO
$1.50
$0.50
$0.50
$3.50
Act $1,508.50
R
$70,00
$25.00
$25.00
$25.00
525.00
$'i3J~'17.27
$80,00
$25,00
$il,OO
$1(J4.~jO
$25.00
$25,00
S500,OO
$0.50
$174,30
Act
$14,929.37
FUND10
$16,437,87
FUND 4',5 STORM WATEH
Act Type R
$12.97
$1.30
Act
$14.27
FUND 41
$14.27
FUND 601 WATER
Act Type R
$34.87
50.14
$0,01
$348.71
Act
$383.73
FUND 60
$383,73
FUND 602 SEWER
Act Type H
$2'1.19
1/3/2003
113/2003
"1/3/2003
1/312003
'J /3/2003
1/3/2003
1/312003
1/3/2003
'1/3/2003
1/3/2003
1/3!2CU3
'1/3/2U03
113/2003
'1/;:;12003
1/3/20D3
^1/3/2003
'1/3/2003
11312003
1/3/2003
1/3/2003
'11312003
11312003
1 J:312003
PROJECTS
11312003
1/3/2003
1/3/2003
113/2003
1/312003
1/3/2003
113/2003
o 7026 CENTERVILlE F10 AP 01.03-03
o 7026 CENTERVILLE RD AP 01-03-03
o 7026 CENTERVlllE RD AP 01-03-03
o 7026 CENTERVILl RD if 107 01-03-03
06851 BEAVER POND WAY - 01-03-03
o ",'747 OJIB\;VAY DR - S\I\lIFT 1-3-03
o 1853 PIONEEH lANE - #03- 1-3-03
o 7026 CENTERVILlE RD AP 01-03-03
o 7026 CENTERVlllE RD AP 01-03-03
o 1659 LAKELAND CIR.- 02-19 01-03-03
o 7064 CENTERVllLE RD -UN 01-03.03
o 7026 CENTERVILlE RD AP 01-03-03
o CENTERVllLE RD AP 01-03-03
o 7026 CENTERVlll RD if 107 01-03-03
o 7026 CENTERVILLE RD AP 01-03-03
o 1.2003 RENT A m0004AOl 01-03-03
(} 6851 BEAVER POND WAY - 01-03-03
o 2030 MAIN STREET - GOET 01-03-03
o DOG TAG if 189 - 02-03 - TI 01-03-03
o 1853 PiONEER LANE - #03, 1-3-03
o 7026 CENTERVILlE RD AP 01-03-03
o 7026 CENTERVILLE RD AP 01-03-03
o TOBACCO FINE CK#5316 01-03-03
(} PURCHASE ENVELOPE 01-03-03
() 1659 LAKElAND eIR.. 02-19 01-03-03
o UB Receipt SerY 10 DRAIN F 01-02-03ut
o US f~eceipt Serv Pen 10 DH 01-02-03ul
o US Receipt Serif Pen 1
o US Receipl Serv 30 VvATER
o US Receipt Serif Pen 30 WA
o U8 Receipt SerY 1 IN A TER.
01-02-03ut
01-02-03ut
01-02-03ut
01-02 -03ut
o US Receipt Serif Pen 6 SEW 01-02-03ut
G 101-24503 Elec. Permit Surcharge
G 101-24503 Elec, Permit Surcharge
G 101-24503 Elec, Permit Surcharge
G 101-24503 Elec. Permit Surcharge
G 101.2450'1 Plmbing Permit Surcharg
G 101-24505 Sod Escrow
G 101-24500 Bldg, Permit Surcharge
G 101-24503 Elec, Permit Surcharge
G 101-24503 Elee. Permit Surcharge
G -101-24500 Bldg, Permit Surcharge
R 101-32100 Renta!!liquor Licenses
R. '101-32225 Electrical Inspection
r~ 101-32225 Electrical Inspection
R 101-32225 Electrical
R 101-32225 Electrical Inspection
R 101-32260 Antenna leases
R 101-32180 Plumbing Permits
R 101-32225 Electrical Inspection
R 101-32200 Animal licenses
R 101-32210 SuildinglMech. Permits
R 101-32225 Electrical Inspection
R 101-32225 Electrical Inspection
R 101-35000 Fines and Forfeits
R 10",-34-\05 Sale of Maps and Publicat
R 101-32210 Buildingifv'lech. Perrnits
R 415-32350 Storm Water Drainage Fu
R 415-32350 Storm Water Drainage Fu
R 601-37100 \^laler Sales
R 601-34400 Safe Drinking WeIer Fee
R 601-34400 Safe Drinking Water Fee
R 601-37100 VVater Sales
R 602-37200 Sewer Sales
CITY OF CENTERVILLE
Cash Receipts
CASH RECEIPTS THROUGH JANUARY 3, 2002
Amount
Tran Batch
Date Refer Comments Name
Account Descr
5211.136
11312003 OUB F<eceipt Serv 6 SEWER 01~02-03ut
R 602-37200 Sewer Sales
Act
$233.05
FUND 60
$233.05
$17,068.92
FILTER: ([Period] in(1) and [Act Year] = '2003') and [Tran Nbr] in(10,13)
CITY OF CENTERVILLE
01/03/033:03 PM
Page 1
*Check Summary Register@
Name
JANUARY 2003
Check Date
Check Amt
10100 MAIN STREET BANK
Paid Chk# 017680 BONESTROO, ROSENE, ANDERLlK
Paid Chk# 017681 BUILDING CODES & STANDARDS DIV
Paid Chk# 017682 BUSINESS FORMS & ACCOUNTING
Paid Chk# 017683 CENTENNIAL LAKES POLICE DEPT
Paid Chk# 017684 CONTINENTAL RESEARCH CORP.
Paid Chk# 017685 IRS/MAIN STREET BANK
Paid Chk# 017686 MEDIATION SERVICES
Paid Chk# 017687 METROPOLITAN COUNCIL ENVIROMEN
Paid Chk# 017688 MINNEGASCO*
Paid Chk# 017689 MINNESOTA DEPT OF REVENUE
Paid Chk# 017690 MUNICIPALS
Paid Chk# 017691 NATIONAL WATERWORKS
Paid Chk# 017692 PRESS PUBLICATIONS
Paid Chk# 017693 PUBLIC EMPLOYEES RETIREMENT
Paid Chk# 017694 SUPERIOR NETWORKS, INC.
Paid Chk# 017695 TIME SAVER
Paid Chk# 017696 U.S. BANK TRUST NATIONAL ASSOC
Paid Chk# 017697 US BANK CORPORATE TRUST SVCS
Paid Chk# 017698 VERIZON WIRELESS, BELLEVUE
Paid Chk# 017699 WELLS FARGO BROKERAGE SVCS LLC
FILTER: None
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
1/8/2002
Total Checks
$4,344.74
$914.50
$129.93
$40,379.12
$143.36
$4,103.08
$320.00
$4,752.00
$5.00
$619.21
$20.00
$5,414.40
$790.94
$1,669.33
$434.00
$211.88
$3,000.00
$340,077.50
$230.55
$59,034.81
$466,594.35
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Centennial Fire District
Check Register
1/3/2003
The disbursements listed below are submitted by the Centennial Fire District for your approval:
DATE
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
12/31/2002
CHECK# NAME
13571
13572
13573
13574
13575
13576
13577
13578
13579
13580
13581
13582
13583
13584
13585
13586
13587
13588
13589
13590
13591
13592
13593
13594
13595
13596
13597
Allen Taschuk
Amaco Oil Company
Anoka-Technical College
Aspen Mills
Capitol City Regional Fire Fighter's Assn.
Centennial Utilities
CenterPoint Energy
Centerville Floral
Connexus Energy
David Bruder
Emergency Medical Products, Inc.
Fire Instructors Assn. of Minnesota
Heiman Fire Equipment, Inc.
Im'1Qe Printing & Graphics
Kat' :y Mischke
McLeod USA
Metrocall
National Fire Codes Subscription Service
NFSA
Orkin Exterminating
Oxygen Service Company, Inc.
Pioneer Products
Qwest
Sentry Systems, Inc.
Verizon Wireless
BoundTree Medical
City of Lino Lakes
1 of 1
ACCOUNT
42280 - Miscellaneous Expense
42100 - Fuel and Lube
42220 - Travel, Conference, School
42120 - Uniform Expense
42200 - Dues and Memberships
42251 - Station 1 - Gas
42253 - Station 2 - Gas
42280 - Miscellaneous Expense
42252 - Station 1 - Electric
42220 - Travel, Conference, School
42260 - Medical Supplies
42110- Other Maintenance
42110- Other Maintenance
42180 - Office Supplies
42280 - Miscellaneous Expense
42240 - Telephone Expense
42240 - Telephone Expense
42210 - Subscriptions
42220 - Travel, Conference, School
42110- Other Maintenance
42270 - Breathing Air
42130 - Equipment Expense
42240 - Telephone Expense
42110 - Other Maintenance
42240 - Telephone Expense
42130 - Equipment Expense
42280 - Miscellaneous Expense
Total
AMOUNT
38.20
120.82
165.00
101.00
50.00
311.87
774.90
174.67
294.56
37.53
1,963.75
50.45
183.60
118.16
':2.66 .
3~ 1.12
69.90
85.50
396.00
51.12
79.33
3,895.16
94.02
60.55
181 .65
111.83
115.00
$9,938.35
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LEGEND
* PICNIC PAVILION
- ROADWAY
- TRAIL
_ - _ - PROPOSED TRAIL
_ CANOE ROUTE
N
t
~
o 1/4 1/2 3/4 1
\~
C.S.A.H.14
PROPOSED
REGIONAL
CORRIDOR
E)lfT'I23
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PROPOSED
REGIONAL
CORRIDOR
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HlNTEIl~
CHOSSI\C
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m
COUNTY J
COUNTY 10
BIRCH STflEET
RICE CREEK CHAIN OF LAKES REGIONAL PARK RESERVE was established in the
1970's. The park encompasses over 2,500 acres of land and links a "chain" of seven
lakes in the area. There are a variety of natural landscapes in the park, which provide
excellent habitat for a number of wildlife species.
PARK FACILITIES INCLUDE:
Biking
. Hiking
Boat Launch
Canoeing
. Camping-Group
. Fishing
Interpretive Center
. Meeting Facilities
Picnicing
Picnic Pavilions
. Playgrounds
. Swimming
X-Country Skiing
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An Al')okd count..y Mtnutne
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PLANNING AND ZONING
STAFF REPORT
DATE:
January 8, 2003
CASE:
SP 03-001
SUBJECT:
Special Use Permit for Proposed Mini-Storage
APPLICANT:
Henry V otel
.........................................................................
REQUEST
The applicant is seeking a special use permit for a proposed mini-storoge unit that he is
planning to constmct on property that is cUlTently owned by Gerald Rehbein. This
unplatted property is located at County Road 54 and Fairview Street.
BACKGROUND
The applicant has been working with the Staff to collect information regarding the zoning
and use requirements of this property. Mr. V otel understands that he cannot commence
with constmction of the planned mini-storage until this property is subdivided and
replatted by Mr. Rehbein, the cun-ent owner. Mr. V otel has appeared before the Planning
Commission and the Council to informally discuss his plans for this project.
PAST ACTION
There has been no official action taken regarding this property. The cun-ent owner,
Gerald Rehbein, came before Council on 2002, requesting that Council assist him in
acquiring a small piece of property that is adjoining his and is owned by K. Carpenter by
using the City's power to do a taking. Mr. Carpenter's property is preventing Mr.
Rehbein from gaining access to his property which is in turn preventing Mr. Rehbein
from further development of this property. Mr. Rehbein stated that he has offered to
purchase this piece from Mr. Carpenter, but Mr. Carpenter refused his offer and counter-
offered with a much higher price. Mr. Rehbein insists that negotiations have failed with
Mr. Carpenter and he sees no other way to resolve the situation. The Council agreed, by
motion, to initiate the condemnation and taking process.
Several weeks later, the Finance Director detem1ined that Mr. Rehbein had an
outstanding account with the City regarding a former development project. Ms. Paulseth
sent Mr. Rehbein a letter, at Council direction, advising Mr. Rehbein of the situation and
t
that he would need to remit payment to the City before continuing with the condemnation
process. No payment was submitted and the condemnation continues to be on hold.
FINDINGS
SITE CHARACTERISTICS
1. Location: Proposed Parcel C; Part ofNW ~ of SW ~ of Section 24, Twp.
31, Rng. 22. County Road 54 (20th Avenue) and Fairview Street.
2. Lot Size: Proposed Parcel C is 4.00 acres; 174,304 SF.
3. Topography: Flat
4. Vegetation: Grassy; scrub brush
ST AFF COMMENTS
Mr. Votel has been informed by Staffthat Council may table or even deny his request for
a special use permit because he doesn't own the property. He was also advised that
before he can start any grading or construction, he would either have to own the whole
property or have the proposed parcel subdivided and platted by the current owner.
Mr. V otel indicated that he understood what Staff told him but that he wanted to have
everything in order when the property was subdivided and platted. It is his intention to
purchase proposed parcel C from Mr. Rehbein and construction the mini-storage.
Staff has contacted the City Attorney for his opinion regarding approving a special use
permit before the applicant owns the property. That information will be available for
Council at the public hearing at the January 8th Council meeting.
HENRY VOTEL & TOM KELLER
2150 3rd Street, St. Paul, MN 55110
651-426-1610
November 26, 2002
Ms. Kim Moore-Sykes
City Administrator
CITY OF CENTERVILLE
1880 Main Street
Centerville, MN 55038
Re: Special Use Permit Public Application.
Dear Kim,
llftcr nllr nrCQcnt::ltinn ::l+ tho nbnninrt ("'rvnrn;cQ.Ir.n r.n Oerocmber '=>rd lOve h....."e ~"o' ml't+,.,r!
~ '1_' --'_. ~: .................. j..........._i I .......... '"~ i_ t-"n....... " III l~ V\JIIIIIII"';h-, VI i V I V\JI I t V V .av ~U i I leU
the permit request and fee to the City for a public hearing in January 2003.
We have been in touch with Rice Creek Watershed and their consulting engineers. That
application is being prepared and some design issues are being addressed.
Shortly we should have the revised plans; but they will be very similar to what you have
viewed so far to date,
As soon as practical I need an interpretation about the city sign ordinances and landscape
ordinance questions we had last week. 1) Signs: does it mean 200 sf on either side of an
internally lighted sign? and 2) Landscaping: the number of plantings required for our 4 acre
site?
Also if appropriate do you have a staff review of the plans at this point and can we attend
that for your staff review and comments?
Thank you and I will be in touch. . , . .
',,'"-
Henry V0tel
For Henry Votel & Tom Keller
HENRY VOTEL & TOM KELLER
2150 3rd Street, St. Paul, MN 55110
651-426-1610
November 26, 2002
Ms. Kim Moore-Sykes
City Administrator
CITY OF CENTERVILLE
1880 Main Street
Centerville, MN 55038
Re: Review Meeting prior to Special Use Permit Public Hearing.
Dear Kim,
As discussed today and following our Sketch Plan presentation at the City Planning
Commission on November 12th we have prepared information required for application,
public hearing and determination on a required special use permit for a self storage/mini
storage facility on Fairview Street; East of 20th Avenue N., aka: C. R. No. 54.
The subject site is a four acre parcel of industrial zoned land within property owned by R &
R Leasing, Inc~ See attached maps for exact location.
We discussed and are fully aware that R & R Leasing, Inc. is in the process of platting this
site and that certain matters regarding partially installed Fairview Street remain to be
resolved. We understand that the platting and road matters must be resolved before we
could start any construction in Spring 2003.
However, given the lead time involved for building design, construction planning and a
multitude of other things that are involved before we could start any construction we desire
to simultaneously process our permit application as the platting and road activities are
mitigated. We understand these would be conditions under an SUP.
We have investigated the other governing agency matters normally involved for such
proposed development. Those activities include designing a plan that meets City/State
building codes, has the required SUP details and we are in process of meeting with Rice
Creek Watershed District, the City's Consulting Engineer as well as others. Based on our
familiarity with development requirements we expect that by the public hearing date in
January 2003 we will have feedback from them positive to our development plans.
Therefore at the Planning Commission Meeting on December 3rd we appreciate the
opportunity to update and detail our activity to the Planning Commission before we
schedule the Public Hearing.
~~V~
For Henry Votel & Tom Keller
iEstaLJfi5!icl{ lSSi
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
NOTICE OF REQUEST FOR SPECIAL USE PERMIT PUBLIC HEARING
BEFORE THE CENTERVILLE PLANNING & ZONING COMMISSION AND
CITY COUNCIL
PLEASE TAKE NOTICE that the Centerville Planning and Zoning Commission and
the City Council will be holding public hearings and may take action on the following
matter:
ITEM:
Request for a Special Use Permit Allowing Mini-
Storage in the Industrial District (Subject to Lot
Split Approval, Minimum Area Requirements,
Road Access and any Additional Requirements
Planning & Zoning Commission or Council may
impose).
PETITIONER:
Mr. Henry Votel & Mr. Tom Keller along with R &
R Leasing
PROPERTY I.D. #:
R24-31-22-32-0002
LEGAL DESCRIPTION:
THE S 662.45 FT OF NWl/4 OF SWl/4 OF SEC
24 TWP 31 RGE 22, EX RD, SUBJ TO EASE OF
REC.
The petitioner requests that the Centerville Planning and Zoning Commission and the
City Council consider granting a Special Use Permit allowing Mini-Storage in the
Industrial District on the above-mentioned property for future development. The
petitioner understands that numerous actions need to OCCl.l[ prior to construction of a
building and the operation of a mini-storage facility. Said approval, if deemed
appropriate, would be subject to a list of conditions which would need to be met prior to
further consideration. The said hearings will take pb::e on Tuesday, January 7, 2003 and
Wednesday, January 8, 2003, respectively, at the Ce~lterville City Hall, 1880 Main Street
in the Council Chambers beginning at 6:30 p.m. or shortly thereafter.
City Hall is ADA accessible. Requests for hearing assisted devices or a sign language
interpreter must be received before 4:00 p.m., January 3,2003. All persons interested are
invited to attend and to be heard orally or in writing. You may contact the City Clerk's
office. at (651) 429-3232 or by facsimile (651) 429-8629 if you need additional
information.
December 17, 2002
/s/ Teresa Bender
City Clerk
Published in the Quad Community Press December 24,2002 and December 31,2002.
'Esta6lisfted 1&..t:;7
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H' . .Wt .)tJ.ut . (o!t!tu",'itl.', flEX- 5503..::
(65J.J 429.";23:: ., 'j"m( (f.,nl42:9-8t.>.29
CITY OF CENTERVILLE
SPECIAL USE PERMIT REQUEST
NAME: HENRY VOTEL & TOM KELLER FEE: ~/~'{)O
COMPANY: PAlD:
ADDRESS: 2150 3rdSt#7,St.Pau-L-MN 55110
TELEPHONE NUMBER: ~~:...4..?!.:.161 0
STREET LOCATiON OF PROPERTY: FAIRVIE~EET EAST OF ~OTH AVE
PROPERTY IDENTIFICATION NUMBER: ,t!. ,11 J ,:i/ 'fGZ p32plll)L_
LEGAL DESCRIPTION OF PROPERTY: ~~~IGNATED AS PARCEL C ON MAP
..lli. SUBDIVlD1NG PI AN RY R & R LElI.5.1#G---..-------------
---.-..-.,...-----.-.---.-----
SIZE OF PARCEL{S): 4.0:t ACRES
SPECIAL USE PER..1\tllT REQUEST: SELF STO~E FACiUT~ WITH OFFICE
.MQ TOTAL BUilD GilT OJ: A~OIlT 5504; UNITS; DEPENDING upor<l FINAL
UNIT CONFIGURATION IN 5 PROPOSED BIlIlDINGS. PRO::J-E€-=f-w-e-tf/:;D BE--
CONSTRUCTED IN TVYO PHASf,.S; 3 BUILnJNG..S...-E.jB..SI~N-It~
_BUILDINGS LATER AS DEMAND WARRANTS.
PLAN"NING & ZONING ACTiON:
CITY COUNCIL ACTION:
-----------
I hu"'~ "",,01 the alti\<:hcd O,4inwll;~ If.!., DIvision ;1.0(': S~wl Use Pcr.i\;t.< iPa.'le 6.5 ~ (6). I was lJi~ Pfesented willi tlll"
Section .,r Ordinanee ..4 that 1 1J1lIylltl3.Y oot ~ ill o.lmpliancf. willt .tOO fuliy Illldcrstand thlll .if 1 am d.:nied tI,e
~tionsofsaltle.
By plyin~ the abo\'e sIlI~ fi;c, I undmunli thai no refunds will to! 1!".~llcd in full or in pun. at allY item. eo,en it' tlK-
0..'00"''' U: d.I\j"lS
For Henry Votel & Tom Keller:
For R & R Leasing:
t/~
Signal f Applicant
/ I.. 2-~ · t!> 2-
-.,.
Date
~~~.i.)' /
.-- ". L..','7'_' '>~..__/ ,;;;'::':'\ /:.-;: ",~.-;J> ~
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Sigroture of Property O~F
NOV-26-2002 09:30 AM GERALD. REHBEIN
MOV ~Q UC U~;~b. H~NRY VOTEL
12182453083
603-e"'3~8630
P.01
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I"HDI'I!! NO. : 6.'51 ol:O:" f:l6~9
Nat". 1] ~l!e.. ~t;l: t~;:lN P'l
I,VfflJ ~\ttJm JtJ'Wt .. ~~,trt1:(T..'ilJ~, ::"J~~ }j3l)wlJ
l~liJ4;/,Y.,I:!.,:..' . fT,;, (-GiI.! 4u,~'~i
CIn OF CF..N1'EllYILLE -PA=rG ? ~ .J .'
SPECIAL USE PERMrr RRQtJrAlT
NAME: HgNAY VClT!L &. TOM mill.. fEE: ~15'.(.la
COMPANY: ~ PAlO; _
ADDItBSS: j.1;iQ ;i cd S\ 1H. St, P..A.\lh..MN 3 ~" 0
TELEPHONE NUMBER; 6 51'426-1810
STR,EE:'l'I,.OCA110N OF~OPERt"; ~IEW ~!RHT EAST OF ;:Q~VE
PROPERTY tbENnFICA.Tro''\l NUMMR: ___ __
LE.CALDeSCWTIONOHR(~)pn'tv: ..Q.~SI(!NATED AS ~L ~ ON Mtl-P
IN HlElQlilJ..C.J.NG. PI MJ NV A '.J.~It--_.~~---------
SJzE. OFPARClll.(S): 4.0:1: ACRES
SPECIAL USE PERMIT REQUfiST: SELF srORAGE FACILITX WITH OFFl~
~ iOTA~ BUilD nllT "", .a~oln ~"H ~~jIH,-"EP[NOH,a lire!" ~lNAI.
UNiT COb/FIGlJlUrl(lN Ir<< 'I PBQPO~IiD BIIIL.~IN,"ll PAQJIiCT WEHH.O it!
CONSTRl)CTED H~ rW9 PHAilli 3 81111 ~IN":S oJ11.Sl: THiN RiMM~JINC,~
BUILoma-S LAH~ M~_DEt-1AMD W~8RANll-L~_'
PLANNING &. ZONlNO ACTiON: ___..__.
................
-
caY COUNG1L ACTION:
......-----.-...-.-,.......---..------.-
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Il~ ~lIl/;lI4"" _ i>o, 1._......._.nIl.. ioluocl io~I"to ""'.. .~' r...._.;I"'"
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for R &. R Lu~lnll;
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SlQl'Illture ~wntt
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C8nten!ille, fVljnnesota 55038
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BY Teresa Bender
2002
Receipt1\' (3'j27
First Name
Mr. & Mrs. David
Mr. & Mrs. Thomas
Current
Mr. & Mrs. Darrin
Current
Current
Current
Current
Current
Mr. & Mrs. Kenneth
First Class Leasing or
Current
Current
Current
Current
Current
Ms. Colleen
R & R Leasing
Me Henry
Office_Address_Ust
Last Name Address Line 1 Cit
Grafsky or Current Owner 1957 Center Street Centerville
Hanson or Current Owner 1965 Center Street Centerville
Owner 1945 Eagle Trail 'j Centerville
Mosher or Current Owner 1949 Eagle Trail Centerville
Owner 2010 Fairview Street ,,,' Centerville
Owner 2034 Fairview Street v' Centerville
Owner 2062 Fairview Street v' Centerville
Owner 2005 Gateway Circle Centerville
Owner 6869 - 20th Avenue Sout",Centerville
Carpenter or Current Owne 6885 - 20th Avenue SoutvCenterville
Current Owner 740 - 148th Avenue Nort ,.-Ham Lake
Owner 6900 - 20th Avenue SoutifCenterville
Owner 6907 - 20th Avenue SoutvCenterville
Owner 6939 - 20th Avenue Sout"Genterville
Owner 6953 - 20th Avenue SoutvCenterville
Owner 6965 - 20th Avenue SouLCenterville
Carpenter of Current Owne 6985 - 20th Avenue Sout/Centerville
6805 - 20th Avenue SoutifCenterville
Vote I 2150 Third Street, #7 \1St. Paul
12/17/2002
Page 1
State
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
MN
Office_Address_List
12/17/2002
ZIP Code
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55304
55038
55038
55038
55038
55038
55038
55038
55110
Page 2
f:,! B.eply 'f1Al Reply to A~ '"~ For!<'lard
~f rj" X ~.. ~."'6%
From:
Teresa Bender [tbender@centervillemn.com]
Quad (legal Postings) Press (ppcomp@sherbtel.net)
Sent: Tue 12{17{2002 12:32 PM
To:
Cc:
Subject: Special Use Permit - Votel
Attachments: 1![JVotel- SUP Notice (Mini-Storage).doc (35 KB)
Please publish in the 9.~1l.d. Communily Press on P.~c.~mP'e.r)A,)qq:2 and p.e.c.~mp..~.rJ.L:2Q9.:2.
Please send confirmation of receipt and printing of this e-mail.
Thank you,
Teresa
:;J.$. ?-G57,1.GE ~H
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TstaNisfid 1857
1880 'Main Street . Cente7'llir[e, '!.1'J( 55038
Mr. & Mrs. David Grafsky or Current Owner
1951 Center Street
Centerville, MN 55038
U.S;. POS1:~C[ ;f
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1880 :,o,,[ainStreet c) Cente.rvi[[e, :M0f.. 55038
Mr. & Mrs. Thomas Hanson or Current Owner
1965 Center Sh'eet
Centerville, MN 55038
t;.S. F',j~;TAGr: ?~t
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1880 'J'v[ain Street 0 Centervi[{c, 5H'J,[ 55038
Current Owner
1945 Eagle Trail
Centerville, MN 55038
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1880 Main Street . Centervi[u, 'M!J.f... 55038
Mr. & Mrs. Darrin Mosher or Current Owner
1949 Eagle Trail
CentervilJe, MN 55038
tervi[[e
'EstaG[isliecf 1857
1880 %ainStreet 0 Centervi{(c) ':Jv(tJ{. 55038
Current Owner
2010 Fairview Street
Centerville, MN 55038
tervi[[e
1880 Main Street ~ Centervi[[e, 9dJ{ 55038
Current O,vner
2034 Fairview Street
Centerville, MN 55038
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'EstaUisfiecf 1857
1880 9v{ain Street Q Centervi[{c, 9vliJ{. 55038
Current Owner
2062 Fairview Street
Centerville, MN 55038
tervi[[e
'EstaUisfied 1857
1880 !Jy[ain Street \l CenurvilTe, iJvf2{ 55038
Current Owner
2005 Gateway Circle
Centerville, MN 55038
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'EstaG[ishea 1857
'880 Main Street . Centeroi([e, :Jv(:J{ 55038
CUlTent Owner
6869 - 20th Avenue South
Centerville, tvfN 55038
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-lSSD '}.{ainStrect (I Cenlervi[[c, 9v{0.[ 55038
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ML & Mrs. Kenneth Carpenier or CUneni Owner
6885 - 20th Avenue South
Centerville, MN 55038
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!880 '.1{ain Street 0 Centcn/i![c, '.JvrJ{ 55038
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First Class Leasing or Current Owner
740 - 148th Avenue Northeast
Ham Lake, MN 55304
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'880 ';"{ainStrcet 0. Centervi{[c,:M9{ 55038
Current Owner
6900 - 20th Avenue South
Centerville, MN 55038
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ervi[{e
1880 Main Street. Centeroiffe, ~ 55038
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1880 :JvrainStreet 00 Centervi[[e/ r;v[fJ{ 55038
tervi[[e
10'80 :Jv{ainStreet $ Centervi[[e, 9vl!J..L 55038
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'E.stajj[ished 1851
1880 Main Street .0 Center-rJiJ{e, !JvL,n...[ 55038
Current Owner
6907 - 20th Avenue South
Centerville, JlvIN 55038
CUITent Owner
6939 - 20th Avenue South
Centerville, MN 55038
CUITent Owner
6953 - 20th Avenue South
Centervllle, MN 55038
CUITent Owner
6965 - 20th Avenue South
Centerville, MN 55038
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'Esta6[ishea 1857
1880 'Main Street . Centervi{{e, 'M:/{ 55038
Ms. Colleen Carpenter ofCulTent Owner
6985 - 20th Avenue South
Centerville, MN 55038
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'Esta6[isnea 1857
1880 i)v(ain Street .tt Centervi[(e, 'JVlJ{ _,50}S
R & R Leasing
6805 - 20th Avenue
Centerville, fvIN 55038
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tervi{[e
'Establlified .1857
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1880 Yv-{ain Street G Ccntervi((e, 0L'n{ 55038
Mr. Henry Votel
2150 Third Street, #7
St. Paul, MN 55110
..
SELF STORAGE DEVELOPMENT
SPECIAL USE PERMIT APPLICATION
Who, What, Where, When, Why and WHAT's IT GOING TO LOOK LIKE. . . .
WHO: Thomas Keller, resident of White Bear Lake, MN, utility and general contractor by
profession and Henry Votel, resident Forest Lake, MN, real estate broker by profession
together will be owners and operators of this Self Storage Facility. Keller's construction
background is in utilities and commercial building construction. Votel's real estate experience
is in the brokering, business operations and development.
WHAT: A newly constructed 550:!: unit self storage facility in the City of Centerville,
MN. The facility will offer individual storage units to residents in the area and businesses that
need secured units. Most of the facility units will be cold storage type units; however a
small percentage may be climate controlled units developed in the second phase. The
facility will meet all City construction code requirements for concrete exterior walls, paved
surfaces, lighting, etc. No building setback variances will be requested.
Other local governing units have considerations/applications under way relative to the
wetland issues, property platting, etc. All permits for development are expected to be
received before any construction will start. It is expected that the development will be
constructed in two building phases; the first phase would start construction in
Spring/Summer 2003.
The applicants have met informally with Rice creek Watershed District engineers Emmons
& Olivier and been advised & instructed about storm water holding and storm water
infiltration design requirements. The applicants engineer: Development Engineering has
estimated and designed the required storm water ponds according to said calculations and
set out major pond design details in our plans. The applicants believe the ponding area
meets to Rice Creek Watershed's dead storage and infiltration storage requirements.
Fine tuning of Rice Creek's storm ponding requirements may cause slight changes in our
building configurations on the North end of the property; e.g.: the buildings may lengthen or
shorten depending upon the exact ponding area requirements. A formal permit application
will be delivered to the Rice Creek Watershed after SUP approval.
1
a.
The applicants are aware that the land owner/developer R&R Leasing Inc. must finalize
platting of the property and reach a resolution with the City regarding street right of way
over a small triangular piece of property near the intersection of Fairview Street and 20th
Avenue. The applicants are aware that platting and right-of-way issue will be among
conditions precedent to starting any construction under their Special Use Permit. The
applicants desire to move forward knowing of these conditions so they can continue their
design and construction planning for Spring/Summer 2003 which involves considerable
before construction time and effort.
WHERE: See attached maps and drawings. Located on a 4 acre parcel of land in
property owned and under development by R & R Leasing on Fairview Street in the
Southeast quadrant of the City; just East of 20th Avenue. The land is zoned 1-1 and can be
developed to the requested use under special use permit from the City.
City services are in Fairview Street and the street pavement issue is under City control.
The development will not require any additional city services. No subsidies will be
requested from the City for this development.
WH EN: Hoped for construction start is in Spring/Summer 2003. The applicants have
been pursuing development issues since a purchase was agreed with R & R Leasing in
August 2002 and are in their middle of the planning process at this point in time. The
applicants have met with City staff, private contractors and engineering consultants
regarding development issues and compliance with City and State codes.
The applicants have attended two Concept Review presentations at the City Planning
Commission and have incorporated various suggestions into their building designs and
drawings. The design submitted with this SUP application now feature improvements with
wider driving lanes, changed street building views and details on the site for landscaping
requirements and storm water ponding.
WHY: Self Storage facilities are proven successful businesses since their refined
inception about 20 years ago have been welcomed in many communities as an
enhancement to residents and businesses. They offer mostly community residents a
location to securely store all types of possessions that might suffer if exposed to weather,
elements or unsecured locations. They offer a place to store excess personal possessions
that are too much for their residential storage in houses. Self storage facilities also offer and
provide local businesses storage for items that must be retained, inventoried or kept in a
secure location until used.
2
Most self storage facilities serve a customer base that is within a 5+ mile radius of their
location. The typical customer is a area resident and the average length of storage runs 6
months to several years. Customers of such facilities expect a secure, properly operated
and easily accessed facility. Self storage facilities are an enhancement to area residents
who desire a clean and orderly community.
Self storage facilities are not an excessive user of city utilities, administration, police or fire
services and cause no burden on the local government, schools and residential tax payers.
Self storage facilities pay commercial real estate taxes.
Some local employment is generated because such facilities are open usually six days a
week; often staffed and maintained by area residents who want a job in the community.
The facility is also a user of certain services from local businesses.
WHAT'S IT GOING TO LOOK LIKE: The applicants envision and
have planned for a very rice "state of the art" Self Storage Facility that will compliment other
buildings in this industrial park as it develops The facility will be a city business and
operated by the applicants who desire a neat, clean and tidy business operation.
Mandates stipulated by City code have been incorporated into our plans for attractive
buildings with decorative concrete block work exteriors, colored metal standing seam roofing
on the buildings, possibly some brick work, wrought iron fencing at the front of the facility,
asphalt paved drives and lanes, attractively landscaped perimeter areas, non obtrusive
lighting, attractive signage, etc. Signage will be professionally designed and not exceed
any city stipulated size requirements.
Our plan submitted herein is fully laid out, engineered to the level required for a Special Use
Permit and we believe we have complied with all requirements for the SUP. The internal
building unit layout/configuration will, be defined as we proceed and complete architectural
work, structural engineering work and utility details. the applicants understand that the
building plans will require approval by the City and other governing agencies.
Thank you and we look forward to your comments.
Henry Vote I & Tom Keller
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o A1umlnum Col>l~ ~I""'" 11 l4" Round I'blt:.
IWI e. ~Intea Sntln 6Iuc~.
o WhIt:<> Ill!1lli1.. F... Will H."" Full Cov_ 5ulton 6lua (250.\57)
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2 - 5')( 5' X 8' Square Concrete Footing..
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SKETCH AND DESCRIPTION
OF: PART OF NW 1/4 OF SW 1/4 OF SECTION 24, lWP. 31. RNG. 22
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SEC. 24. T, 31, R. 22
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(; _ "<I. WA TER PONDING EASEMEtH
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- PROPOS[O 1.10 FT ::;TOf<M J
WA TER POND;f,JG t:ASEM[N 1
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[,/ I - ~~!t ~XTf~~S'-:J!,i ._c:r }H[ _ ~ UNE or
/1 3.3 JJ ;."7:' ~ ob.i...:J r:. OF U1t ,'';WI/4 OF
~ I ~ I ~ 'HE 10'1/4 Oi' SEe, 24, ! 31, R. 22 , .
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i ~-t "- ~ TOTAL ACRES r---'\I' ~: TOTAL ACRES: 1
I 8 I vo <'s 6.02 ACHES I ~: 4.26 ACRES (/:--
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""'" o"J l-l-- - W W I 30 FT PERPfTUL,l ""V 'J~
<0 \: J. ./ UN [ NW1/4 swr/4 . I:r: ~ DRAINAGE. UTILITY htJ() I 0::: ?O'
33 _ /1 j / 24, T 31, R. 22 -~ W f- l-- ~ ROADWA v EASt:MEN r 0.... j--', i
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\ '%,-:"'0' \-~.'-~':NJ31Y32~27J"E--- -~- - -- - - - - - - -- - - -~I'>'. - TS89~28'52;;-WL'- - - - - ~ 1315.51
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TOTAL ACRES:
7.16 ACRES
_______n 253
PARCEL 0
TOTAL ACRES
4.00 ACRES
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, 4-71.32 SWI/4 OF SECTiON 24
394.23
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DESCRIPTION OF PROPOSED PARCELS
PARCEL B
PARCEL A
SJbjecl to. 0 perpetual easement for pUbli,c drainage, utiiily and roadway
V'ier, under and across that part of the South .30.00 feet
'shieh lies. westerly of a line described os comrnencinu at the
'S;jllthe.1~\ corner of said Northwest Qucrt~r of the Soutt1V;e~t -Quurter'
thence Qn er: ossurr.ed bearing of North 89 degrees 28 minutes 52' ,
Sc-(o,.,d~ West. along the south line oi said Northwest Quarter of the
~O\Jt~....t::>t Quarter, c, Jistance of 394.23 feet to the point of beginning of
me I:nc tf) be oescnoed; thence North 00 degrees 31 minules 08 seccnds
Vie::;! :-,0 fl:el iJ~d soid tine there terrninating.
PARCEL D
That of the South 662.45 feet of the No~th.....est Quarter of the
. _ Q~qrter 01 Sestion 24. Township 31, Range 22. Anoka County.
fill~.\eSCli.1. lying easterly of the West 84~.DO feet thereof, Said 662_4~
fct:i being measured at c right angle to the South line of said Nortnwest
Qucrter
JO feet of the South 562.45 fedt
'.....est Quarter of Sectiun 24.
. UinneSO\0. said 662.45 feel being
~h lirte of said Northwest Quar~er
That port of the Nartheust Quorter of the Southeast Quarter
of Section 23. TownS!lip 31, Range ::::, An:.:.ka County.
Mi:1nesotCl, 'fihich lie~ ecsteii)' of the centenine of County Rood
No_ 5~, (;5 iocoted and lro'.-e:ed. o:.d ....h;:.;h !ies southerly of
tilt: \H:~!e;IY e"tensicn of (he N::;rth I;ne 01 t:-,e SO:Jth 062.45
teel -:;f tile Northw.:st Oucrter of the ~~(;uthv.esl Quorter of
Seelicn 24. Township 31. Range 22, A~)()~;a County, ~iin(\esoia,
soiG 662.4-5 ieet being mecsurE:O at Q tight angle to the
Sadn Ji"e of said Nortnwesi Ouarter
:noge, \Jii:ity
teet ther~ol
and roadway pl;rpu~es
Toc;dher -...ith the West 30"(.00 feet of [hi:< South E62.45 feet
ot -the ~orth...'e5t Quarter of tt...~ SO;Jth",est Q;;arter of Section
24, TOW.iShip 31, Range 22. Anoko County, Mi,'"1nescta, said
662.45 (eet being measured at oJ right angle to the South line,
cf sere NOfl,'l"cd Qo.Jcrter.
PARCEL E
Together with a r;erp(:hJc! ~c~emenl tol storm .....cler p':>nding p(KpOSeS
a,,'er, under O:lJ Q,::::O:;.: :r.e i~crf,!"1 30 f~tt th~reol
;, ~~:p.~luGl eU~E:rnE:f".t for p....biic druinage,
.....e,-. '.rf:der Gnd ccrcss tne South 30 feet of
',',est 8.14.00 feet lying ncrtherly of the South 662.45 feet of the
North....l..:;;~ CJuorter of the Southwest Quarter of Section 24. Township 31.
Rar;gt '2, AI;ok,o CO,jf1 ty, Minnesotc.
SL;O~Cl to en easer:;er:t 18: p;~b:ic
p'...:rpcses e."rer, ,j;'cnef o:-.d QUC'O.S ih-e
and S...D;.;ct w Co. Rd. No_ 54,
Jti!ity and rood",oj.
::"0 feet thereof
Gill; '-vO(!-"'-0y po.jrp:)~":ti
ond
S:Joject to ar. eCisement ter pGDiic
over. under anQ across tht: 5c.uth 30
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FOR!
R &. R U!ASINO, INC.
PO BOX :l24
HUGO. MN ID38
TEl.El'HONl9 (6S0 411rl345
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NO. I DAlE I DE:SCRJPTION BY
(~tJf ceil'f.,. ihot this survey. ,oint) or rep. crt WQS prepared tJ"
('le ~. under, my ,dlrecl supt"r~',:::;_10n ,~nd IhO! ! om C GJly Licen:t:d
~~~~I tne SIa'e of M,nne'olo.
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oci..ill.Elo L- Li'en'~~:-'-"'''30
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Hr::1 },f\) !.AND SURVEYING
, ! I I A.~ ENGINER~ll\1Q
412 Coutlty iW-4d D. LliUe C4nad:t., UN 50117
Telephone (BbtI7803--O,:2 nx (851) 766-0612
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LEGAL DESCRIPTION OF ~,i iL~
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THE EAsr 263.00 FE::T OF THE \VEST 5'::'-'-,00
OF (~n'W")N TOWNSHip' ',1 R,;'..i"';~ ',"l
1..INE-OI~ SAID ' " OLiART[.~'-~ <...L,
C;F .-~ 662.45 ;:EET OF TH~ NORTHWEST OUA.R'\f":F~ Of \HE ~QUn-iW::i DU,t...RTER
!,AINNESOT,~" S,l..ID 662.45 ~E[T BEING MEA,SURED AT J., RiGHT f"'h!GL~ TC THE SOUTH
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TOGETHER WITH t, PERPETUP\l_ E_t.,SE1,,~Et-.!T ~OR STORM Wt.TEF' POND1NG PUR,DOS~S OVER, UNDER AND ACROSS THE ,..,ORTH 30 F[:::'~ :r--:E~ECF.
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~;U8J[CT TO i'\N E."'-SEtvlEN f FOI-: PUBLiC r:~:Ail'.Y,GE, l.!TiLiTY AND RC,l.,OVr;'( FURP05E~: OVER, UNDER AND ,;'.,CROSS THE SOUTH 3C FEET THEREOF.
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t~ CE-NOTES [:'::5:;:\(, W.t..TiR \If>.,LVc.
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-xxx- G~~!:::n"E:::: F"ROFC'SED GRour..:!:)
FLOOD PLAit, ELE\/ATJON: 904 FT.
NOTES:
Root:ines on oil of he buiidirqs, except the SOLith 40 ft. ore pitched J.5/i2.
C)EI';(\TES PROPOSED S?QT CL~ ,;"-,Tii:J\.
MiNi:';:";)! PiRST FLOOR ELS-VAllON: 906 FT.
DE~iO:-,:::=: ?;:;o::oos::::.~ DFA:~.':"G::: ~___,:.',
RoofJines on the South 4-0 ft. of the b:..!ildings ore pitchBd 3/12.
~ ::e:."T;:;~ Dii~E"C:-;.y-;
TR:~,Y".;::"::':: "7:.::\"
BUlLDlNG SETBAO<'S:
FRONT = 5.0 FT.
SIDE ~ 2.0 FT.
REAR ~ 3.0 FT.
Rootiines on the penrneter buildings, slope to 'the outside at 0.5/12,
S inch diameter by 6 it.. high stee! pipes ere located 1.0 _ft. cway from ail corners of the three interior Dulljjngs.
A 5 it. by 5 fL room is located at the front of each building for woter valve, compressor end sp:-inkJer pump stcLior,s.
--------~---~~-_..
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FENCED PER1MEitR FRONT AND REAR.
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!,~:NIV:';Ji F"iRST FLOOR ELEVATION: 906 FT.
BU1LD:,".JG SETBACKS:
FRONT = 5.0 FT.
SIDE ~ 2.0 FT.
REAR = 3.0 FT.
FENCED PERIME,t.R FRONT At<D REAR.
SINGLE GATE EN"TRANCE_
SECURED INTERIOR & LIGHTED AREA.
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LEGAL DESCRIPTION OF SiTE:
THE t:AST 263.00 FEeT OF TriE \NEST .s.:,~_oo ~-E:E1 ':JF i;-,~ 662.":-5 ;:Et:T OF TH~ HORTHWESl QUF,RiER DF T},E ~oun--iY\'ESi QU,D.,PTER
or ~TCTION 24, TOWNSH!P ,:". R,"'i''iCE 22, Af'>JOK.4, !vm~NES(;T,~" SAiD GG2,45 FEET BEiNG M[L,SURED AT p.., RiGHT A,r';CL::: TC; THE SOUTH
UNE Of:- SAID NORTH\\'ES T OUART[,~.
1GGE1HER WITH ,", PE.RP"t."iUl\L EL.sEk~Et"T FGR STORr,,~ V/t,TtR PGi"m:~~G PLJRPOSC:S OVER, UNDC:R Ai'>JC ACROSS THE fJO~TH 30 FEE-~ :~EPEOF
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FEE: THEREOF.
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NOTES:
Roof,ines Oll ail of t:"'le buiidin.;;s, except the South 40 ft. ore pitcr,ed 0.5/'12,
C)[N(liES PfWP()St:0 S::>OT [L['~'t. ,;,y-.;.
DD;Q7;::::' ?'"U::::i)~::') 'C);.<;\:l\.c,:::;;:::: ;:-',---':2',',"
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c:=-> ~;;~"CT.::~;; [::;r,~CT~J'-.:
:.,.,.
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8 inch diolTleter by I) ft. high stee! pipes ere located 1.0. ft. c\'!ay from all corners of the t;:re~ :nte,k;r buil.:jin9s,
A 5 ft. by 5 ft. room is located at the front aT each building for woter valve, compressor ond sp:-ir.kie:- pump stG~i:)ns.
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I DESCRIPTION i MA TERrAL TYPE i COLOR ___J
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LANDSCAF'E SCHEDULE
~ (t\!ANi:l::;--1 COM~!ON NAME ---------r-~.:?::: ~ i
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LEGEND
OE~,,--~~S iY':'>[ ",;" TRE:[::
DE:r~CTE:; TYPE. "5~ -'-PEE:S"
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BUSHCS
DENOTES TY~E "s"
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CH::::'
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F'LAiH LIST
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~CER F'LATANOIO[S ---r--!! ---------------------:
~ERIAL HONEYLOCUST 12 1/21 88 I :
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ACER @mALA I I ---1
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21 I THORNLESS COCKS PUR HA'\',IfHORNE T1;:.t] SB I CLUMP r<j~,J. - _----1
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r-=-=---=====-..::== _~,___
! I C]lent "'" "GTe l'~" 8, .F i Cr~~'31:;~; i E?~E~~Z,;,?~~."
II !O'<JIffiBv IPe"f:S'<l.1S i
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i !;;;":W!,"~:{i~{~:":WNG' p,ci S'X"! ,,,; ",-__i P", ",. ""seA" PLAN
I' 1l"J,:r!'~-~-"'J- ,
i j 12~ HUDSON RO~. 'ST~ PAUl. 1lN. I SAP_ N:.Jmber i,
l~.!B0N!:i65l)_nE-6:)~ 55W~ -------.!
$;~, .'f~IT'* 3
tervi{{e
'Esta6{ishcr{
STAFF REPORT
DATE:
January 8,2003
RE:
Request for Slaughterhouse to be an Allowable Use; Noo Yang
To:
Honorable Mayor and City Council
Kim Moore-Sykes, City Administrator ' (.W~}
FROM:
.................................................................................
REQUEST
Mr. Noo Vang is requesting that the City consider revising the City Ordinances to allow
slaughterhouses to be a permitted use in the II Zoning District in the City of Centerville. If this
request is granted by the City Council, Mr. Yang is proposing to renovate the metal building located
at 6867 - 20th Avenue into a slaughter house, which would provide custom butchering to primarily
the Hmong and Vietnamese populations. Currently, this is the site of Reel Manufacturing.
BACKGROUND
Staff met with Mr. Yang on Thursday, January 2,2003 to discuss his plans for the site. He is very
interested in opening a slaughter house to service Hmong and Vietnamese populations in the Twin
Cities area. He has stated that he is willing to do whatever is required by the City to make this
project happen. Paul Palzer advised him that he would need to get the appropriate licenses and
certificates from the various county, state and federal governmental agencies in addition to the
applicable building and fire codes. He also informed Mr. Vang that various permits may be
required from Rice Creek Watershed District and the Metropolitan Council and Anoka County
regarding the disposal any effluence, blood, animal fat, etc. Mr. Palzer also indicated that several
building modifications may have to be done in order to comply with these above-stated
requirements.
Mr. Yang then provided us with a driving tour of two slaughter houses in St. Paul. We did not enter
either of the buildings, but did observe that the operations are busy. We also observed live animals
being kept on site. Mr. Vang indicated that customers select the animal they wish to purchase and
slaughter. He indicated that the animal(s) are killed and butchered while the customer waits. The
meat is then taken away by the customer, apparently unwrapped. He also said that sometimes, the
customer will purchase the animal and butcher it themselves.
STAFF COMMENTS
Staff has also discussed the issue with the City Attorney, who will also be at the Jan. 8th Council
meeting. It has been suggested that the Council consider adopting an interim moratorium ordinance
so that Staff and City Council have time to research the issues and receive input regarding this
request. This same procedure was implemented by various cities when they received requests to
allow adult use establishments in their communities.
RECOMMENDATION
Direct Staff to put together an interim moratorium ordinance for the purpose of researching the
issues associated with approving a slaughter house as an allowable use in the II Zoning District of
the City of Centerville.
,
JAN-08-2003 15:09
LEAGUE OF MN CITIES
P.01/10
FAX TRANSMISSION
LE:AGUE Of' MINNESOTA CiT1E.S
J 45 University Avenue West
St. Paul, MN 55103-2044
65] -281-1200
Fax: 651-281-1296
To:
Fax #:
From:
Subject:
Teresa Bender, City of Centerville
651-429-8629
Jed Burkett
Sample Moratoria
Date:
Pages:
1/8/03
to, including this cover sheet
The League of Minnesota Cities provides this material for general
informational purposes. It is not intended to provide legal advice
and should not be used as a substitute for competent legal guidance. I
Consult our attome for advice concernln 8 ecific situations.
Comments:
JAN-08-2003 15:12
LMC
Leagu.. of M;"_I1Ut C;tI~"
Citi", prcmofirzg ~1Itf~
LEAGUE OF MN CITIES
Research and information Service
F'.07/10
P fi.'(J
Cls$$iflca tiOD 1- ., \.0 V C.
Municipality . ~ f I ~
Date ~ '1?
. . I . " :~" . ' " Pending ..l,he completion of. the
ORDINA~CE 9~.10 ';;:ab(h'e:'i;~fe~ence'd adoption of
A.N JNTEltIM ORD,INANCE ,;I ;'~p'piopi-!ale'pmCiaI c<?ntrols, ,no
ADOPTING A.MQR:. '.~\.<1..RW. -M.;".!i' per~~~or;fj.rm.", ,shall,ialler. expand,
ON Nl;:W AN.!? E~P.~I;\!I.IIE;D,;-~, Qf begm '~ ne'w buslnesro ventUre' fot
MASSAGE THERAPXi.ESTA~~.;!t~'(~~~~~,~'tber~PY.' ~~~~l!~epts;
LISHMENTS, TATTo.OING: '., 'T:!rrddiij~!!'Esta'bhshmc"'Js~ndjor
. ESTABLISHMENTSA:~;t?(.O:R 'X' ~J?ii'rJ ~'.:$.Jf~p~;ifilmiJ;n,ti';j;ff~cn\;e" :
, PAWN SH()fS ", "~:ir 'dare',of tnls Orqrnanct. , .
THEB ELLE PLAiNE:Cl1&! " Seetio; 3. Effecti~e Date.
COUNCIL OROAli'~SAS .FoL.., T'h' o' 'd' ,,';.' h' 11 b '
LOWS;", "". ,.... ~,~ .., r ina.nee sa. ecoll1,e
eh"ecllve upcn1ts.passagc and shall .
remain 'in effect ,untIl the'dllte of
'the'completlonOf the official con~
',rois contemplated' nereunderor
Jan'uti(y 1, ] 999 whichever COmes
first. '
Adopted. by the CityCol!ncil of
the City of BeHePlaine, SCOtt
Count)', Mlnn~!Oota Ihi$ 4th day of
. .A.ugust: J 998.
Section I. Background;',' ','
J. The City dC$ireslo PN?tect the
planning prOcess and lh'e health,
safely,and welfare ofthe citi:l:ens of
Belle Plaine, The City further
desires to update its official con.
trois. . ,
i 2. The, CityCouncll is in the pro-
, Cess of updating the C;hy COde
'including Chapter 3; BU$iness
Licenses and Regulations.
3. There is a need 10 I:eSlriet the
addition of new 'and expanded
Massage Therapy Establishments,
Tllltooini' Establis.hmenls and/or
Pawn Shops until the hearings are
::omr.leted ..nd mooificllliol1s to the
City s official controls are aCCom-
plished.
4, During the time that such busi.
!less lic~nses and regulations are
under consideration as an amend-
ment to . the City's official controls.
an interim ordinance is necessary.
:;, Minnesota Statutes 46'2.353,
Subti, 4, permits the adoption of an
interim ordinan~e to accomplish
such planning objectives.,
Section 2. Temporary
Prohibition.
ATTEST:
oG
~O
Gerald J, Meyer
Mayor
Motion by: Coop
Second by: Haefner
riblsk.y: Aye
Lang~: Aye
Haefner: Aye
Coop; Aye
Kcup: Not present
Meyer: Aye
David R. Iverson
. City Administrator
published in the Belle,Plaine
fIerald September 23, 1998
JAN-08-2003 15:09
.
LEAGUE OF MN CITIES
P.02/10
Cla~s+ticc:'tion G(XJG . .
MunJ.cJ.palJ.ty~'('\ <sv ~~\e'?(o.\ne..
Da te rt\o. (CX\ \ \ \ q, cU.o
Subject J
League of Minnesota Cities
Information Service
110D
irA
cri.D
TOwN OF BELLE PRAIRIE
COUN'TY OF MORfnSON
STATE OF MJNNlii$OTA '
~OINANCI!!NO.l0
AN INfERIM OROINANce ESiAB- .
WSI'IING A MORATOfIJUM ON THE ESTAB-
LISHMI!NT OF COMMEROIAL FE!OI.OTS
or 200 ANIMAL UNriS OR MORI! IMI1-IIN
THe TO\l'ooN OF eew PF'lAJRIE. .
THe TOWN BOARD OF THii TOWN
OF SEl.LE PAAI.~I!:: O~OAINS AS FOL-
LOWS: .
~on 1. InteI1t. ~ Is !I1e in~ tifll\is
inlf1rim Ordlnanoe III alkIw thl!I Town g/ eelIo I
Pl'alne !oeomt1M8 rallisw,of,llselllslil\) l!Ol\ifI9
OIdWMlOll ond to ~ appl'Opri;lIa ~ In
the same as thay rlllal", to Cgrnm&tcllil'
FeedlOtS in greer tg ~ t'1lI \o9I1s, at _
dllntJal prOptfli9~ within the T~n 01 ee~
~raJlre, to ensure proper lanel, 1M' eonttCIIs,":'.
;&lid to facilitate CO~lI.libility b<<ween sueh'
faellil!asandlhs sUJ'l'l)l)t1dlng pI'O~1lslIlIl! '. ,"
Soellc:n 2. AlItnoIily ili1d ". 'T'he
Town 80ar~ i= ~mpQWeflj(j.!)y inn. Stal."
~~ Subd. 410 pms an l11teiIm ordlOlll'l:lt,
S~FI/c.alll/) to ail or a pQftion ot ~ .iu~ '
fOr the pUrpoee olprotectino tl'Ie pf$l)nlng
~~d 1M l'lM'lll.~, ~ ~ cit
$~Ion 3. T,;ltiporary F'rol1ibklol1, f'/()(
erG (1) yQ;,i qr \tl9 effecWe dill" of tnie Q~~
nww, or until ;1r.J1 earlier llme as me !le\I8"
Pl'airia Town Bowd ~ by ~ :
lhalll16 l'lloUOI'\l: 1'01' ll"iB moralQrium no ~
~, no CQmmwll f'oedlcl 0/ 200 Animlll
Units or mol8, NJI 08 oli$l$bIiihid wiltlin tN",
Town 01 Belle "ralfre, nor shall the Town
~ive. cont;itjer. ~Qr OIpplO\'e, any ap~ i
calton, 01 !Il1V Mle, l'et a CdnmerOal f'ee(IJa
01 ::!CO Mlmll.l ,Unila or mol'e -Mnln Ihe iown. .
The term Animal Unit, as uud Ilerlilln; IS '
defined in MinneQ9111 /Ilules 7020.0300."
Sub~ S. .
Section 4, Mls(jemeanol. /ltf'/ ~t:!;/In;'.
~,1IIm Of ~ violaling ~ p,;.;";
llislons 01 rniS OrdinanCe shall tle glilllY ell a .
ml$<!Mn&4nar, lIt1d l,IflQn CQn'VlCliCn 1hIltilcf, ~
shaH be punlshe(j pursuant 10 Minn. $b.t. '
om, ~lld, 3, 0( lIS ~l,IliIndy 1ITllIIld-' .:'
od,JlIU1eoct1of~ ,,':
~n :l.IfllLn;1:Ml RBIief.lnltlll'Mn/
of a lIIoIaIiM Of tt.iij O1dIr.Ince, the TOWI'! may
'"SlUe apprcprilttl.wons or ~1n;8,
iflduding ~~ I~ relletlll preo,ent.
resII8!r1, CXlft'8Ct, or ~ ~~.
Seclior't $. Se~t\bJIItv, It Is heraby .
declared 11;1 be IJIe irItetItion thai tI'1a MYnl .
pMlcms Cll'it1i6 ort1InlInCla are ~_II't_
acccrdancll wlth 1l1a foI1owt~tt any court 0/
oompelent url8dctlcn snell' 1lftNi"
sion ell rni/Ominanoe to J)t! . ~ juc:lg-
m~nt ~all not affer:t 1In.y ~ pt'OIIjsions of
t'lis ofdin8flCe not ~Iy includIld in _
judgment. . : '
$..~iQn 7, etteCli1/9 Oal8, This Ol'dl. I
Mance :!NIl take etrect from ard after lis pes.
iilge and pubtloat,on, ane! 91'1411 remain in ,
MflkI unlilOtlO (1) year a1lartNl ~ date, I
unl6l\a II. 91'lortef pIlfiod 01 me ~ l!P~ by
~ro~e' ~esolutlon 01 the We ~(i. Town,
Board. E1fIlctive tlec8mber 11, ltfe,
PASSeo b'I TQWlI Soard ofllWl iown 01
Selle ~ralr1e tills f 1In day Of March. ,..
IN FAVOR: Jerry Janl,la~a, Norm
NelSon. Greog liSIara:.
OPPOSED: O.
. J'nyF.Jan~iI
~ ~erry",~
d'- . n. Balla Pram!! Town awrJ
AQ ... CfimQncllsI I '" 0 (.,
FloYd ~, fIllcl'1rnond ID v
Bells Prairie Town Clerk ~~ J e.. '
PUBUS~: Mafd\ 24. 31, 1 gge [1ZlO?'l
JAN-08-2003 15:10
LMC
UR;11Ul of MiriltUofa Citl~s
OtitiS ptOtlfiltiil.p UCill!/m1l4
LEAGUE OF MN C IT I ES
Research and In/onnation Se",ice
. !'J~RDINANCH5, 5~ONtl SERIes
AN OROINANCEI?LACINGA MORATORIUM
ON tHE SlTINtj OF ANY NEW FtIlP lOTS
'WI1'H1NTlif 1:1'I"l' OF ST. FRANCIS
tHE cn'y OF $1. FAANGIS:OllOAINS:
~ Pre~mbl..
VYHERE:.6.S. tht' St. Frands Ci~ Code currl!l'It-
I)' perrilils Feed \.OtS wilJ1l~ the I,.Qng r~rm 'A9'j. I
cult.Uf)! ii:0l'l1"9 Oistri..:.,.. porm~ y~~ ~nd
WHtRW, the 51. Fr8l'lcis City C~"n.;Jl has
detemiin~d that the exisl.nca of fNd rot! within
.lh~ CitY 'of 51:: Frandl.C*l'l and do mull in pui:~c
healll'l and !uill,y ceru:erns; ihe rl'9ulationol
whl~ Is In' Its. cltl~iri$' best inttnl::t; and. . .
WHER~, th~ 51. Fra,,~is CltyCounoil h..
detem]inedtftBt ~i:l. sltil'S II! a fied lot. (an I
have a nlli:atll/ll it'npaC(ol'\ ~di~(C!)1 f'lopertles
and tl';e diy as 3 Whole: and .. '."
. WH~ReASi;the StFran~i. City C;'Y"<" ~.. .:
c~u.rmjn..d tl'lat the St. FI~n,i. City Codai.
<;!Jrrently il'l$ufficienllo ~(operlr regulate the .
plac~m..'t andopel'ation of feed lots within '
the City; ~nd '
". 'i\f.f;iER~$, the St. F,~"~s City Co~,.;i1 ha;
dlrecti:Q-~, ,tu<1Y of \n~ ~ompren.r\'iVQ pl~n,
the wr\Jn9"<>r~in.'e4 and otne/ offiml con.
tr(>h r..r \:he p..irpOj@ or reviCWlng the l~nd ~.e
dejIOMtjon~~ contained. 11) the. comp,;:l1en;
sive pla~ arid ti\e City's ZQI'Iing dU;9r\~tJl>n~ to
determine whether leed lots u~es aia compati-
bletron'! a pl~n"i"9 pirlpactivt'-Within the
long To"""'Agricullure Zoning Ojltrh:t'and if
comp~t!bi@ witt: that zoning ,~ulatiDn, wh~t
rogulation ~hould limit the platemenl' and
operati.on Di j~d\ fteo lots with i." th. City. .
NOW, T'HERiI'O~~, BE IT ReSOLVED .lha!
".tl;e City Council'of the Cily of St. F,a"~I~ for
the ..,)101'15 given )bove, Ilndl that il ill'ie~s,
l.ry and In the imue,t of the he,lth, .&foty
jtncl Wi!!tfi'-iC 9r it~ dtiz:~M, hereby ~dopt~ thb:
Qn;lin.ana: pl.,lng a tlN*,I'~'Q (12) iTl'~nt~ mor~
torlum "r\ tho con.truction 01 MvI feed IO\~
withlr'llhe City.
~ Wecllv. O~te. Thi, Oldl~ance
,hall to,~ !tfect 30 ~IIY~ after I:. publi'itio~.
AoOI'HO iY THE CITY COUNCIL OF rHE
CITY OF ST, FRANCI~ .HIS Hrl OAY OF
SEPrEM 8~R, W98.
~~PROVCO;
.s- RaymQno St.in,e
~vm~~d Stein,~
"~yQl of St Fe.n~i,
A rrEST~
-I- e,arbfra I. Hold
a.ego/lIl. Held
City CI.rk{'lr."w'Ir
. b cd efghijk Ilnnppq rlluv",'XyZ
pwblil~od In /look. C~. union
Septe",b!r ~~
~
~OO
t'--,V'
. b ()
b
P.03/10
Classification (JO ~ L
Municipality ~ =rr" nei5
Date ~-r '11
JAN-08-2003 15: 10
LMC
~o/M;""Ud!.z C;:;"$
Ci~ promotitlg t=l!n~,,"
LEAGUE OF ~~ CITIES
P.04/10
Classification h CJ 0 <2.,
d~~~ -yt- 'A~
Municipa.lity ~
Date /~k~h~r.11
Research and Information SYVice
ALBERTVILLE Sactio/'l 4, MiedemEianor. Any per-
son, persons, firm or corporation viol at-
COUNTY OF WRIGHT ing any provisions of this ordinanc" ~hall
STATE! OF MINNESOTA be guilty of a misdemeanor, and Upon
ORDINANCE NO. 2001-6 conviction thereof, Shall be punished
AN INTERIM ORDINANCe pursuant to Minn, Stat 609.02, Subd. 3,
ESTABLJSHING A MORATORIUM ON or as subsequently amended, plus costs
THE: PLATTING OF PROPERTY of prosecution.
LOCATED IN THE CITY Section ~. Injunctive Relief. In the
' OF ALSeRTVILLE. event Of a violation of lhis ordinance, the
THE CITY COUNCIl. OF THE CITY City may institute appropriate actions Or
OF ALBERTVILLEORDAfNS AS FOL. proceedings, inoluding requesting in.
LOWS: jwictive relief to prevent, restrain, COr-
S.ction 1. I ntent. It is the int~nt cf r~, Or abate sucn violatKJn$,
this Interim Ordinance to allow the City Section 6. Separability, It is hereby
at Albertvm~ te' complete review of ihe deol~red to be the intention that the $ev-
presently existing ordinances in r~latj,oli era! provisions of this ordinance are
to traffic generated by comme,rClal, In- separable in accordance with the follow-
dustrial, res:cential, and other develop. ing:if any court of competent jurisdiction
ment and to make appropriate chang.oS shall adjudge anY' provision 01 this ordi-
in th~ same in order to protect the value nancew be Jnvaiid, such jud~mElnt shall
of properties within the City of Albert- not atfeot a.ny other provisIons of this or-
ville, to insure proper land use controls. dinanoe not specifically included in said
Seotion 2. Authority and Purpose, jl.ldQm~nt.
The City Council ie empowered by Minn. Section 7. EHective Pate. This ~rdi.
Stat. 462.355, Subd. 4 to pass an inter. nanGe shaJl take ~ffect frOm and attGr it$
im ominance, applioable to all or eo por' passage and pubUcation, anq shall re-
tion of its jurisdiction, for the purpose of main In effect until one year after the ef-
protecting lh9 planning proo,ess ,~nd the feotlv,e date, Ut~less a Shortsr PQr!od o~
health, safety e.nd welfare of Its Glt!Z?~S, tima IS approved by proper re$olutlon or
Section 3, Temporary ProhlbltJOn. , thaAlbertvilfe City CounciL
For three months after the effective date i PASSED by the City Council of the
of this ordinance, or until such e~r!lsr Clly OT Albertville this 17th day 01 De.
tima a6 the Albertville City Council de- camber, 2001,
termines by resolution that the r~a.$ons CITY OF AL8ERTVILLE
10r thG moratorium no longer eXist, no Mttyor
plats shall i,ssue for property loca~ed Administrator '.
within the City except tor the replattmg , Fublished in the North Crow Rlvar
of Outlot S', Parkview Place into anum- ' News Monday, Dliloember 24. 2001.
bered lot and block, and except tor prop. '
erties sough'j to be final platted which
have received preliminary plat approval
prior to ths effective date of this ordi.
nance nor shaH the City reoeive, con.
sider, ~ndJor approve, any applioat~o~.
'6tany type, whioh proposes to prlilllml-
narily or final plat 'prop~rty located In tile
.,~g.t!~,,,~~p for9lJt~p,t. ',' w:~~~~
' " ",', ,~"M.,f,~I,J ',~
/' , e"'c"t'IV" s' ,
/i'~-":';;';:'l
,.~',;I"i-r~1 '1......,
date of this ordinanc&.
~oo t.
JAN-08-2003 15:11
LMC
Lzcp4 4 MIlt.... CiBw
CUi. ",.,motlns .:wJJ~nrJ<1
LEAGUE OF MH C IT I ES
Research and Information Service
, City of Andover
Me.,. CITY. OF ANDOVER
~f.A'. COUNTY OF ANOKA
,1JII" STATE Of MiNNE5~TA
....,7 ORDINANC! NO. 259
AN INTERIM QRDINANCE REGUlATING
THE USE AND DtVELOPMENT Of LAND
WITHIN THE CiTY OF ANDOVER FOR THE
PURPOSE OF P"OTECTINc' iHE PLAN-
NINe PROCESS, OHICIAL CONTROLS
AND THE HEALTH, SAFETY AND WEL-
rARE OF THE CITY.
The City COlmcil of the City of
Andover dO~$ her~by ordain:
Section J. L1!~i3Iative Fir1din'1" (")f ~Kl
The City Council finds-that unless
appropriate mea,ures ~rlJ t.~E1n fer <; ,~a-
sonable interim to stud~ the impact 101
'ommerci~i development: located in the
NS, Neighborhood Susinm Diwlct and
in approved ?~anned Unit Deve!opments
with NB designation on 3oj3ce:'lt residen-
:.!tla!'dj>tl'i~t$ Qrld ;to. .exam"iMthetypt(s) of
uses that should be ai/owed in the NB
District, in<:Or'!'\patible com!'"(\~rdat land
u~e5 equid d~y<:lop causing harm to the
health, safety ~nd welfare of tile occu-
pants of. th!SurrOunding resic!fjI"'tl~j land.
$ec~n :;. LilSiSI~tjv~ ~
It is the int~ntion of the City Council
to protect Ordinance No. S, :he Zoni,,\,)
Ordinance (an 'OHld.1 Control" "s
defined by Minr:esota $tatut~ Section
465.3.52, SubdIvision 15.), propONd
amei'lc!ments thQr~to, and thQi( impl.,-
mentat\on by her';loy adapting, pur3uant
to the authority v:steo in the Council by
Minnl!sota Stlltutes, Section 462.3.55 <in
interim ordlnanc@ for a reasor:able tii'lW
during consideration of the aforemQn-
ttOI'iOO Zoning Ordinar1<:e, proposed
,'lmendments, ordil1enC~5, policies ~nd
rQ91,1latiom for the City, to protect the
publl.: health, safety ~nd wel1are 01 the
r.ommunlty,
Section 3 4ff&ct~d Area: sl,ll(ersedlls.
This Ordinanc@ shall apply to an:;l
govern all lands witl1in ~ht City for the
purpost: ef prot~~tir\g the planning
process Zlnd official controls and the
health, safety and welfare ot th.. C:ity for
a period of one Y4ilar from the date of
aO<lption, Thosl! I'ropEfties in which
BI,ILJding Permits have been approved by
the 8uildi,.,g OfficiZlI that provide tor
comme(cj~l development and Construc.
P.05.,.10
Classification
r:C>d~
~c4~
/ #d/:;;"O (
Municipality
Date
tion in Cl N6, Neighborhood BusIness
Zoning District or commerci31 Planned
Unit Deve!opments approved as
Ngighborhood Business, shall be aHowed
to develop and shaH be eX$l'l",pt from the
moratorium provided the buildin\i per-
mit WZlS approved prior to November 20,
2001. This ordinance, during its effective
period, shall r~place and >up~rsiild9 provi.
siom in all other ordinances and regula-
tions applicable to the City of Ar'loover
which ere in conflict or inC;,:;lI"lsistent with
the prOVision: herein, .~II ordin,ll1ces and
provisions therein which are not in ':C.ll-
filet witll the terms and conditions of this
ordin3o<;Q ~h.11 continue in fuil JOice and
effe-;;t,
Section 4, SCQoe of (ontIC!.
E;<cept 01; hereinafter provided in this
ordinance, during the period of
~jovernbir 20, :WOl throughNov,"mCltr'
:?9 ~Ql:
The Building Offkial shall l'1Ot
approve ~ blliiding permit for a.
commerchl developr'l'lcnt or con.
Wuction in a NB, N~9hperhocd
BusinQU Oistrict nor in a PI~"'ned
Unit Development with a;l N8,
NeighborhOQ..;i ~uSinll~s designa-
tion,
$p~tjclJ 5 panalti'.'s ,
Any person. firm, entity, or corpora-
tion who vlo/atQs any provisions of this
ordinance shall O@ $l,loject to the penal-
tie~ and enfor<;eri'\~nt proyi~ions set forth
in Ordinance No. 1 C, Section 18 of the
City of Andover.
SKtJon 6. Validitj,.
The validity 01 ~ny word, sentef1cG!.
se<;tion, clause. paragraph, part or provi-
sion of this ordinllnce shall not artilct the
v~lidity of .,my other part of this ordl.
nance which can be givefI effect without
such invalid part or parts.
S&CliM 7 Eff"j;tive Date..
This ordinance shall take efflict ..pon
adoption al1d pl.'blication III required by
law.
Adopted by the Clt-j Council of the
City 01 Andov~r on this 2.mll day of
No.v~mbQr, 20Ql.
CITY OF ANDOVtR
-;. Miehe-:! R. Gamache
Michael It. Gami'lche, Mayor
ATTE~T:
.1- Victoria Volk
Victoria Volk, City Cterk
abcdefghijklmnopqr~tuvwxyz
PubJisMedin Anok. County Union
November iD, 2001
JRN-08-2003 15:12
LEAGUE OF MN CITIES
League of Minnesota Cities
Information Service
P.06/10
Classification ~~~ .
MuniCiPalityt2/A . .~
Date 7--d'1- 7~
Subject
ElL
CI.IFPINCl $E~"'jCI!:
(. (I
SkOaE:l'IEW /
ARDEN fULLS
BtrlLElIN
Ramsey Co.
JUL 29/992
STATE OF ""NNeSOTA ---',
COUNTY Of FWJ!SEY
.t:,.;\ CITY O~ ARDEN HII.i.S
~' ORDINANCE NO. 288
A.N OR.OINANCe ESTABLISHING
A CITYWIDe OeVi'!'lOPUENT
MORATORIUM.
The Ard.n I(lUo CIty ~notl oralns '11M Soctl~"
XIV(Il) fo hereby IQClIld 10 Ajlp.!ndl. A 0/ 'ho Ard~"
Hills Clty <:!Oft to _ _ 1011"..,;
S"<ilon a. ~Itywld. ~""IOP'MM 1A0fatorlllm,
" 'rho City of Ardon "'j; 1& OIlM<!uctiog ~ol.. eno
will hold ?oblie ho.rlng~ lor 1M P"'poae of oon;id.r_
Ing .ompr.~!/nsi',. .mormen," '0 ~o :illInlng
rsgullliono. _ .
;, ".ndlng ,~. completion 01 ~uo''O h'Arin~. snd \119
lldoPliM '" .m<lndmonla to illlzonlng rfIQul.llons, ,h.
Ard.., HUls Clry COunoll has d$,.''''in9ll t~.t it _Id
be in Iho =u.ti~'. inlo"'.'lo im"""o . Oo~elo~m.nr
Morote<ium on IlII property wlthi~ the CIty 01 Ar~n Hills.
3. TM... I. 1l0'9by im~o""'d . De~pmen'
MO''''orlllm ~u~uant 10 tn. /$Visions of MIS 4llQ.~65,
$~ba. 4. on all ~opelt1 ";11.1111110 Oily of AoQeM MllI&.
During I~o period of m. MorOllorivm, Ihe dll"Cl/Opm"nj
01 PrQjleIly 'lI1aH bl! r..striela~ .. '0110"",
a, propel'!y ~nsll nDl ~e ,~jvia.d.
b. i19W Silt.I.Jcl,u'e~ ~n.Qn /lot W tlon,"'uct=d Oll
Pl'OjlQl'ly.
c. building Mdillo.. I. eXisting strUOl(m.. and .,.
pan,lons 01 ..I&~ng "".. on PrQperTy oh.11 nol ile allow.
td lHil938 thl!! il.dOlliOn or e~.1n~lon it in OOmpfil110c-
with tile 0_0 .",enomont. "' the Ciry'$ 2on"g
r~~l.tlo~. "3 d"omJnEld by tno Cily COII"ciJ, '
<.I. ill. r;:on9tnJctton aetNlty Witl'lin an eXr~ting S1.iUCiUre,
"hloh WoUld nor olherwl$O '9OlIiro CilY COunoil r""low.
will lIE anoWlld pl\:1,i<!O<l I""t '.0/1 imp'O,en'''''l. .no
un~rlw<.^ in complionoe With lne ou".rn %Cnln~
l"\l\luialiQ1\8 .nd tM P'OpesOd "'''''d'''''nj. 'ho'q1".
.. TIte Q........Prrnont MototQhum $hil' .::omm.n.. IOn
Ih'day follQWlI\g tile pUblic."on olllli. Otdllllin90 .,,"
shelloonlin"" untillll02i1h dOYol.i~lr, '~~3, oru~tii
Ih..Arde" Hills elf! COllnolJ rake! fUJlhOl a<liQn Id ~/er
lho ltf!\'l 01 the Dov.IOpment hI.rstoriurn as II. r.i3lb.
\0 "~~ilid oevoJQ~m9nl 01000001< 01 ".,roor..
WillcneV9r eWlnt ~Ur& fitit. '
IilItMtl.. "810. Thl, OrQ;~9n'. 5~8/1Il"oo"'9 .fl!io-
,Ive on .IIIfy ~t, 19~~.
AdDP\iQ" COlt. P~90 b~ me Cjf~ Counoll of :110
City olllr1lBfl HiUs !t\. , 3th d.y of July, 19S~
Isl 'tno",., R. S'IIHl,
/bfel
ATTEST, I.J Catherine J. I.~o
olty A"mt"ftlrllor
~rralili' July~, 199a}
1(00 (~: /
~ PEFINll'!Ur;;:. "
.Th~ .folk"'in!,! terms wh.n~Yet \l~~d In tlm
PUll~~R: ,NQT!~~;, O~~~~t:~~~~~,~e ~~~r~~.dilu~~I~~famjjy
" . "Cn~Y'OF .BU~.NSV!lX2 ;' -.'~' \lwelHni u.nit~ Where th~" 'o~lJpancy i$
'DAKOT..(COl.JNTYiMINNESOTA re~trjGtcd to tIe1'S)ns:55,ye~ts O(.'ig~ and
"ORDiNANCENO.787..\;' . older includllli ll\li':!inll'.home, jnterm~o:Ii~le
'ANIN:rEliI'OMORDINANCE. ,are radIit}" lonll.terll1.'~arn (.!lciiltyana re.i,
li.R';i;,.~:,;:'..~~.~~,"~1,' sE~b'a~~Z~:~~~~~~~6~~~NT :~:i~~ ke~~~~~f~\fo~i()~I,UM . k';~~~~~~~~?~~~~~%;f;~~1~~6~~~i~~i9i!~'~i~~~
,"'''''''''''1 niE '; CJTY. COUNCil;;' Of ,:THF;C/ii' OF Pondin!: tnt ,~cmj)letion oft.he above rekl'l'ed
a.URNs,VILLEOrlDAlNS;,' 'wiew ana. ~.;Ioption of.llproprfate offiCi.l
~'BACKGil:Ol1NDcontr~ls"T\<>. l'l~~ C"'l~iti9fl'll_.,~st,::,~~rmit,
1.01":The (,:itji is ne<irh'~97% cl~\l0Iop"4, "" the Planned l,J"if DCVe!Qp1llCl'( fiiil'lOQ' ~ned for
lasf(~, 'P1,'cels,:ofvacant, I~nd' tb;ll Dllows W'io:'M,u~;'r.g$~~l.Opn:~i'l~;"fl~f .{lipild!nz
~cnioi~()~i!i~':de'llt!opl'!)'nts':m,ust'hll' ana- , pcnnl, ~'lall k' 'PPl'OW!d:"~d 110 ~P'plicallQll
1)l~&Ian~ 11~ldcil'fQ~"l'proJlrjile:-"..,. to m\!tlt for such .pproilal'.w"He,'~~coopbecl. jhi~ Ordi.
the~ Cjty"S'~C\:&!~~;:~lide~lIo!?i:':f~I~~ID~llt. . nance shiLll net :lllP!Y. to''the:(o!IQwln~.'
gc>ah,.' "-". '. :":~.""!': '."'.'>':,'." < . a, gla~<;6l\diU<;In.I.U~~m'lt$oJ:'PIaii;,ed
.; 1,'02:::~'''re'il;num.t<.~ bfsi~ilT~"fiiJ;ut>. t.llii(:DiveJOpments,-Wb'i:ii ..!l..ve....p~jou~y
p.;~iBin~:to~srmlOr~Jiqikm~1'~li\Jrp05eof b~dl:: D~iirii~~iI~,a?prov~\l . bl>,)lieC't~
~hi$Qrdin;lIl.C" is~allbW:tbb'Git:)r:to:,_,. . COancll"'c;::" .
',..C,:impr'~:a :~'IeW:oj':'all: ho(lsmg'ij,re.~as :,:~~'$1!l~ald':~s~' of.8\1~vjile, LLC ..,~
p"rt;<1fthe'gcv~ri1t.nci;~gi1ld<f:p~ii~$$: ,"::'Elieilezcr Iijdl!~~'qen!er fo'.a .!~. umt
))CQnsrd"rf~~c.:~ri'~i$tlrig ciml;!ili.on"s reJa!. tt5.t.Siil"Tltjlll' hcalth-~re.:(;J.,dllty;: . '
. 'ed:t(Fw.ior:h<J\i"i;;t.m,i"t<x':ntn~;,f the t;~:~~lr 4. ENf'9R~ENT _'. ..
CiM;QileralJ!i!l'liiri;;-e';t'ho\l~il!~'types. . i,'1&>'City, m~}I enid~;,;;tIii5 ordinance by
c.' At.'iI..... th.'<iKi$ti~ wn<llti()n~, t:I1Vlron, i illjl.l~trii:i:lr atl)'(1tlur~l'.i:9priatecivj' Time.
. " ubJi,::,'~mmc!!b,r~ga~jDg , f' i1~m'any courtQ(>'.:o.mp.~;n..[~riS9~tiQI1"" .
';';.~-".:v,l,,',>' ., ,I '~'SlU'ARA _::'.';;:,;:'";,,
ii-'ielatCdl"~tbe" f ....E\I(<J'y ~cIlQli, .,",.., :or, ll~r~.-Qf.t&i5
, :~a3'~~~~~~'~l'li!,r' '.' 'Or.lr~nin~;~ ,~eql ',' .ep,i'2'?ldi~~"t\'Il~Y
'f'el1t';Of'tli~ \1.'l~' ~ CNeraJ! I sectIon, Pl'OVI~lon o"'p;.rI,,,{'H!I~ Ordmart<:e- If
': i 1 :,.. -':', ~ ';- ';"" -:' , all)i sec!lolt pnMsion Or ".rt of t.hi~ Ordll1il1CC
'Mt'icreyl~*.Apd';P<lJiC'1 . is ;uijudll~ lO be Il)valid"1ly ~ cQurt ~icomp~ '
~.'t~aUhfi'!=it> , tEn~ jwjsd!~~; "'suclv"jud~fDt::.::~~II:- MI,
~W\,~r: .. im:.lid~te ~m'.ij't~el"~, !lrovisio:n,<ir."~~
tI,~*J::l_..~i~i ·
, . '. ..... ,..,,\tt~,,(.'i)~d/!'ia~~i.: Y~:Jri:;effechnlil'Augu.t;:3-1;2P~I);,,.,,,:,,,; .
i :~~~ij~,tIii'h~~~~=f:~~~:~~~'~~::'~":~h~~::~Ji~;:'~~O!~~~~:i~8~:O"bjl
the',dtlil!hs,:o,r tl'Ie:CjtY;;:'!!h~'iSa;!~~:tC?'i;""CJTY OF BURNSVlI..L8- . .
resl'rfd'Stid\:~:.lntll.ihb~'review~II5"".eCt\: j'.., BV; ElbabelIiB.~ci:. Mi\YCt
caiiiPJetc'lJ-aild:any;llilliliflCatioiiHo'theCit>":i!.':' 'A'lTEST:':", " ". '/
'o(fi~i~1 ~nlJore';atcOlnilli$h~;"'''';J'''''', \ S~san? oleStn.cit}'C1M 'zt'P
tOG, . MUme56t;l StatU~'fi4I5Z;3S5,.S~d)(t." ( Ii ZZ4." .:. . '. ." ;,,,, _ ': ," .....
' (1994);Pcfmit"hi'~ii:iiqp~:op"~~Ylllert~, . ;'.",'i"'t;.~: ,;!,' .. 'oO~ '
, ordinal'lCl:d"nnt-Pl~~i~'~:~.;:~;::",<,~ ", I""'\~'~__' ,:L.:,,. ." " "' .,
JAN-08-2003 15:13
LEAGUE OF 11N C IT I ES
Classification
Municipality
Date
Research and Information Service
P.08/10
&&&' e
. ~..Lo?--U..d'-<"gD~~
~.6Q~~
JAN-08-2003 15:14
LEAGUE OF i"lN C I TI ES
P.09/10
Classification
~CJCJC!
LMC
LNguU!}.fjtttl~ ~
c;f* ~-n;~~"PIiJ
Municipality ~..P~~~
Date 2/r~"o/
Researclt and Informat/on Service
.".....,,.......,.'.
~~,----~~~>
-' ,
''''''''''''CO'RCO'RA'N'' nan~:e~j~~~J ~k~ff:~~.ir~~e~n~h~~~:t
OACINANCENO.1$2 passage and publication, and shal~ re-
INTERIM OFlCINANCE ADOPTING A~, . ' ffect until~Mayfl ~, ," .-'s
MORATORIUM ON ACCeSSORY, '. " . y
STRUCTURES iN SIDE OR ~EA.R . '<':") "~;.;'~ .'
A6~:~~~~~~A~~~~;~~~~N . }\Q9PTi:O by 'the',,6fty~u -:', ,:';~' .~o':~;;;~
THE CITY ,OF CORCORAN, CJty '01' Corooran' this" 8th' daj/.o .. ren
THE CITycdUNC!LOF THE CITY 2001. '
OF CORCORAN DOES HEREBY OR. CITY OF CORCORAN ,c.".:C;'
DAIN: By: Kenneth Guenthner, Mayor'"
Section 1, Purpose, This interim ordi- ArrEST: .
nance is hereby established for the tol- , By; Roberta COlotti. City Administra-
lowing raasons:.. tor", ..
A. Tohait construction of eocessor)' PubliShed in the North Crow River
structures in thoi sidG or 'fear yards 01 News Monday, March 19,2001.
parceithrse acres, or ie$$ in $i<:6 within PUbl1shiCId in the South Crow River
the City or Corcoran. News Monday, March 19, '2001,
8. To' enable the City to incorporate' .
design' standards for accessory s'truc.
tures in the. sid$ or. rsar yards of parc~ts
three 'acres or less in size.
. C. In order to protect the planning
.. process, and insure proper ordlnanqe
development:
, D. To protect. the health. Mfety, and
: welfare of the'cltlzens 01 COrcoran. "
; Section, 2. A~Jthority a,rid Purpose.
" The City. ,Council is empbWli'red by Min-
I nesotaStatutas 462.355, Subd. 4 to
pass ?,n interim ordinance, applicable to
all 01' a part of its jurisdiction, for the pur-
pose of protecti~ the planning proc.e~;s
and the health, safety, ~nd welfare or Its
:: citizens.. .
: Section 3. Moratorium. A moratorium
on construction of accessory buildings in
: the side Or rear yards of parcels tt1ree
. ,aCres or less in size within 1ne City of
: Corcoran is her~by established and wJII
be effective as outlined in Section 4.
JAN-08-2003 15:14
LMC
rue", o!Mimumgm CmG>ll
Cib"l'll proitU1'~'nl1.J~"",
LEHC?iUE OF !"1N CITIES
Researclt and Inf(Jl'matilm Service
I. oDe, ORDWA.NCENP. ,mi
\f CIT,;rQ)f~I:;KQ,',...
SCO'fT (."O~7i~, ~~~m~4..
.-\N Xl'ITERlMMoRATORtt;M
ORDIN.....NCE :atL\TIN(; TO
ACCESSORY BUlLl)lNGS
'",," :-' """",','".. ,""":'" "0,,,.- ..
1'IjE91Y'c.Q~~crt;::<Jt;, rl'pl ;,ClTY .. OF
,[LKO'OMAJNS~:;,,\,.,\; .... ': ....., ....,".
sEeTib&.::'t::rl'ilint it i~ th;; ini:~nt ()f this
OrdiniUlC~ to pl"ce tempera!"'l :~~tr!cti"m; On
;aJJA~C"~,;l)l',lBl.<i14i,,;g5 within. ~he Cay of
Elkc>:',; ,.:".; '. ..... . . .
SE.rnol'J::.1. :8:a;:{lgrowldj "Mm!s con-
c~m that thl! ;:\.:P:~l)t.Z9n~ Or4inan~e, pro-
vIsI.<>nsr-eJlIting .to:ACCe:;SO~I.Bvi)Pi~ dOf,5
Ilota,ci.~q!,lately :xligl.JJat"'is$l1~ .l'elated.. to
locatiOi); siz?iq&4~r1niti6nO(an .Nce~r;
'Buila1h;,,'."''''..''::''.'' :::".', . .....' '.
The:. city, has,: initiate". th,,:stlulyof the
Aci.\!ss<,~> 'JA,ildiilg :proYi$ion~ within the
CitY'4'Zoning' 9rd!oon~~ . Theel\)' i$50 ..the,
proCeS$Of1;~Vi~lVih4':tfi'e~;;studies,?l'lahD(m '
e(lmtil~,ti(lIi 6f thiitei,tewwfll';miiketh~ n~~,.
'-\, ,." '" ,",. ", ',." ".""\. .~ : " :. ,>", :.'" """". ::' ,'. I
IlSs;;r;l 're\'is{onsih(tf;~':1;o,~iti~"9{~jna,'1~e
C()r:co;:r\1jog;ACC'e~~rY.BuH~!~~;::<> '.' '. ..
SEf"frON ....J. ....<:!:~W~diY.~u.~~.'!~~it..... to
Minn::$ ota. Statutes,': Se'ctll,lrii1~2'.S5!'1,' Suhd,
4., the City 1,$3Utl'wl'i:iled'tb e~tacli5hrjlieiiDl'
()rdinal'jc~$. to. regulatei r?~trict Or prohibit
any use ol;.;levelopiilent In all or Jl~t:: oUhe
City wbile th~ City or ittPlarinll'lg:~?ri,ultllnl:
is condui:t.!ng,itUdill-S, o~..h"9Lau.tho~i~ed:a ;.;
stud" t6 be conducted; or has s~!\$dLiled a-
hearil1S to can;kieradO]:ltion (ll.~theMdmeni .
or the c"mpr'lh~\l$iye'l'lan brotrlcialzQn!l'lg
controls. The Clf:y#ec/are~that tl,iSInferim
OrdJna.tice iS~~\ish~d pUr$u"l:1t fu ithe
MlJrementiQned s~tut{ ..'.,"
~nON A/'D.eriititio"5.For:,IJUr.J'iOS~ of
th!. Ordi~a'n~~the,~erm$. de':fjnedj~' this
Sectiol'l~ve !:he meanings given them.
' .i-44'Ct$$Gr;; 8IlUiirg"ASUbordin<i:ee build-
ingot str~ctl.lre which is ioQjted on th~
~ame lOt en which the, .l1J:'indpal l:!l,lilding
or structure i~ ,situated and whjeh ;$ r~a-
$I)l;abiy ncces's"IY, ap~rOj)riate aJ'l(/ incl.,
d?n~l to il;c cOl'lauct of the primary us~ of
suchbuiiding Qf atru~ure.
"OJJU:i.al CD1'IIrt1ls" means ordina.'lCel a.'1d
regUJiltiOr'l5 whkh CQntroj the ,physic;d
dewlopmem or the City, including air
sl'ace and 3!ibsurfa,~ areas l'leces5al'y fOr
P.10/10
Classification
?/!)d' e
~
///f ~/~dL7-4.
Municipality
D~te
mined 1.lnderground Spi1.Ce d~l'eicpmel1,'
pursuant to l\lilin.~tat. ss 469,136 to
469.144, or ~ny dttdil1;h~reof Jnd lmpie.
mentthe gtn~ral qlJjecti~e5 of the cQmpre-
hemive .plan( Offidaf: 'col'icTols fnclu,te
ordina.llc~s. establishing i'onint subdivi-
sion. GontroJ~. site pfan reatulatloi'l.I, ~:lnl'
tcry codts,bl,lildiri{ codes, and official
maps_ ': . " "
SECTJON ~P'r~ibi~lQ","
. 5.01 Ptir~l.iant':o .tI1e authority ,of Minne.
sotaStatl.lte.s, Section'462:.'355, .ulid.. 4; t~~re
i~I16r'~by estabUshed iI m6r'atoriurr. ot'! con..
structlon.erec:tio,n, plaCtrn'i:ni. reconst'Uc.
tioD, Il'llla~seniel'1t, ore"jJlmsion of anyacces..
; sary,bui1dirig within the City,
5.02Du~,tbe#fectil'e Pttiod of this
i Interim Ord],'lanc~; applications for ~e.,so-
l}' !:iuilding-sman-'not 6e accepte4, cOlisid-
ered Or ap:ilrqvedb~'t.'1e City. This' Ordinanc~
prohibts the further cOl'l.si~ration and
appr:~val oLanyper(!lit ror an accessory
b\:-lilding,
, - '. . Ex.ceptit)ll~ Th", te~por..rJ
pro ltj6nset fh;ih iri Section:;; ~fthis /J!di.
nariccihall !Jot halt, t;!e]ay, or IJ'tlpedj/: an
applie.iltiol\:6Iilte,d to an ac=S~lr,,;" structure
reeeiiledby:t~e,Ciri~rio~ tctqe ~fftl::d\'e date
:,<O~~~7J~~~~~~~,The, Ci~, may
, !l;ill'6r4;tfti$;ge;by,'m),~I1l;t10n or any
" - tojj" ii'~ri1~dY in any c::Jurt
. }{"" '~'Np;:!i
"uti'; Every $~Ctillt!.
:. . , " ....'. )p>\o(thl:$ GrdJ nanl;~ is'
d.r.c{are~':~~,libl~ fidm'~iry section. Provi.
~ioh;~r~I}'~~t1{iJ:O~~~e.lf any S~~iol'l,
'prO~i~idn{'6r;:i;~t{,~I:):this Ordinarli;t.i.!
'~ul;I~ij';,tbh~.J&i~j#:~.~i~QUrt 9f coiripe,
'teridltri~dji:tlon;csueh" iiid'ement shall riot
jnv~lidataany ,othtr ~ection, Provision. or
P.1l'tofthis O<di~ilr~." '
S~CTro~~~'R'ur,!ii#~Ii.This ordinance
shall.tili;jffe~tUiionlt!,~dol'tion by ,the City
. Courieil' an{!lh~ii"r~irialitin eff~ctulltiI the
dat: oi!:he adopti~ri :ilYthe Cil:)' Council, of
the an:rendme.rits ~oofikillJ controls c:onttM-
l1lated fwreunder Or ~jJ( (6) months,. which-
aver OCCtl~ first.
ADOFTEDli),'the Hlko City Council this
12th day (l[ Novemb4112002.
. crT'!' OF S11\O
By: C,irI)lm Miller, Mayor
A'IT~1;
Patricia Nutt, City Clerk
T72~," ~
11/23/02
TOTAL' P. 10
..
tervi[[e
'Estabtlsfi cd 1857
STAFF REPORT
CENTERVILLE CITY COUNCIL
Date:
January 8, 2003
To:
Honorable Mayor and City Council Members
Ms. Kim Moore-Sykes, City Administrator
From:
Ellen Paulseth, Finance Director
Re:
City Hall Debt Service Payment
************************************************************************
The final city hall debt service payment is due 2/1/03. An appropriation in the 2003
General Fund Budget will satisfy this obligation; however, the funds must be transferred
to the debt service fund by resolution of the council. A resolution is attached.
..
1880 9V[ain Street @ Centervi[[e; 'Jv['J{ 55038
(651) 429-3232 @ :Jmc (651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #03 - 004
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS RELATED TO
THE CITY HALL DEBT SERVICE PAYMENT
BE IT RESOLVED that the City Council of the City of Centerville hereby authorizes
and directs the Finance Director to transfer funds in the amount of $59,034.81 from the
General Fund to the City Hall Debt Service Fund for the purpose of satisfying municipal
lease no. 1 52992AB9, Construction of City Hall and Fire Station.
Passed by the City Council of the City ofCenterville this 8th day of January, 2003.
Mayor, Terry Sweeney
Attest:
Invoice Oat-a:
{:nnY.~:2(V!!~t'}
C/di'i3trtH.::'d()n
f<lb~~l Ct.J~~!;:P:
C0ntr.a~:~~
'1j'je ti~j,;;;;)t!G!]'W
InIJ\'Jlt;0 t::D"Ce:
!;;t:;g;m\;::~r ;!,g? ~002
WJuni L,@{'{;c>'-)
}:.!.@;! ~Z;. t~ji'~01
f'juh';Ot~r ,~ln
:;hi~~ .bn\li}i(~~?1
(-5~,.2) [)6'/"'l:3~~6
'J~l-~ :.!'t/i i ...~ n~~ ~.~~,!,H:l:? f:JiM ;?\~ ~~E ~ ;:rJ ~f~ cI . ~1 ~t
\M!\"a::i ;:.:; t1 ~):;:~ ,y:'.r}~n'!:
;'\EWl ~~'
Ci~~jj, (!(i!JO;l '9
J\Gt,~';,:linl; ;-,~ 2~1J.'i:;r;6
)tm,~ L~iJ;2.t; ACj~.~~i..H1'ij{;S:J
!:J.g/a,:;),! ;~I~d n~:!.il :hLi pGri~\:1n wi"[h p\::Yjt~f~id 6t l,~/j!,,~ Ii) j,'i';s,irwithJt'i3 (:b~n.'( i.l)' {lx..:;i:~ ~:~H;~.
138-{~DtT:hBr 15/ :~GG:2
C1TI OF CEi'rri'!fi.VStL~
ATTi\t: jIf'-'l=CCUNT1j ,CL~~4.,t{..PA"~ !NVO;,'C~
r:;rry HALL
1;11,10 )i!;i:lrJ 5'iK1':!!f
6S1""~a.~,.~(},9 rAY< INv<neg
r:,EN'Tj;RVtLL~, IYjN !)jO~B
. } Clw(}/;: if.()t1t),'i'lf12 (~i tutdros.i,
}t"iakl'3 any addTS::lJ chaagfJs nJ(j'iAirfld,
<-.;,...:......_ .-.;,,:..,."" ,_,-><-, ,v,
~N~11l~ i~ii:;il'9~1 ~t'tlk@:!'~Q$~~r:Ji\;.:?;~, LLC
rub!::,; Fin&nCil Qivlc\I~\n
N\N~';Z~lc- ijf:) BI)~ 1AfJa
l<li'1n\l:'\f;oH,;, MN :,S'H~:;),3'\3iO
IJ~;Af.)~ At;cr;~Jf')tif'h1
(:~;f~rqj~;'T U~.lFOi'tf.1/~'r!Cf~!:
';:;<lnt?lvlile City el' f,junl L.ili5J:m
CQi't~t.UCti(jj'1 ;;:~f eEv Hi1H & ~J1't!
COi'ltn,jct ML.imbt~r~ O(j040;~"GO(jO:):1
1
tervi[[e
'L~..stafi{1sfi cd [8.')7
STAFF REPORT
CENTERVILLE CITY COUNCIL
Date:
January 8, 2003
To:
Honorable Mayor and City Council Members
Ms. Kim Moore-Sykes, City Administrator
From:
Ellen Paulseth, Finance Director
Re:
Cafeteria Plan Document
************************************************************************
The city's new cafeteria plan (employee benefit plan) went into effect January 1, 2003.
However, the plan document was not received in time for the last council meeting. The
Plan Document and Summary Plan Description are attached. A resolution is attached
authorizing the Mayor to sign the Plan Document.
f'
1880 Main
Gl Centervi[[e;
55038
(651) 429-3232:1) 'Fa?( (651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #03 - 003
A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE CAFETERIA
PLAN DOCUMENTATION
WHEREAS, the City Council of the City of Centerville has adopted a Cafeteria Plan,
effective January 1,2003, for the benefit of eligible employees of the City of Centerville;
and'
WHEREAS, said plan complies with the provisions of Sections 79, 105, 125, and 129 of
the Internal Revenue Code of 1986, as amended; and
WHEREAS, The Stanton Group has been selected as contract administrator for the
Flexible Spending Account component of the Cafeteria Plan; and
THEREFORE, BE IT RESOLVED, that the Mayor of the City of Centerville is
authorized to sign the City's Cafeteria Plan Document as presented to the City Council on
January 8,2003.
Passed by the City Council of the City of Centerville this 8th day of January, 2003.
Mayor, Terry Sweeney
Attest:
STANTON
GROUP
December 16, 2002
-Sd
,
:.)'
Ms. Ellen Paulseth
City of Centerville
1880 Main Street
Centerville, Mn 55038
Dear Ms. Paulseth:
Enclosed please find:
· The City of Centerville Cafeteria Plan Document and Summary Plan Description
. IRS Publications 502 and 503
The Plan Document and Summary Plan Description have been prepared for you and should be
reviewed by you and your legal clmnsel. Once reviewed, please have the appropriate person
sign both copies of the last page of the Plan Document. Upon execution, please return both
originals to me. After I receive ,-he signed plan document, I will send you a formal bound
copy of the plan document and summary plan description.
IRS Publications 502 and 503 are for your files. As contract administrator of your FSA plan, we
will use these publications for guidance.
If you have any questions, please feel free to give me a call at (763) 278-4278.
Sincerely,
IJfO; ,-
,jl;l vklf)'''
Michelle L. Conger
Benefit Administration
Implementation Specialist
Enclosures
3405 Annapolis Lane North Minneapolis, MN 55447 www.stanton-group.com 763-278-4000 fax 763 278-4007
City of Centerville
Cafeteria Plan
(Effective January 1,2003)
TABLE OF CONTENTS
PAGE
Article I. The Plan.............. .......... .... ............ ................ ........................................... ............. ...........1
Section 1.1 Establishment........................... ........ ...................... ............. .............. ...............1
Section 1.2 Purpose............................................. ............ ......................................... ...........1
Article II. Definitions.... ................. ................................. .......... ............ ........... ...............................1
Section 2.1 Definitions......... .................................. ......... ............. .......................................1
Section 2.2 Gender and Number ..................... ....................... ......... ........................ ............6
Article III. Eligibility and Participation Conditions..... .............. ..... ...... ................ ..........................6
Section 3.1 P arti cipation Conditions .................................................................................. 6
Section 3.2 Application to Participate ................. ........... ..... ........... ........................ ............ 7
Section 3.3 Commencement of Participation........... ................................................. ..........7
Section 3.4 Continuation Coverage....................... .................... ....... .................................. 7
Section 3.5 Leaves of Absence. ........................... ............ ............... ....................................8
3.5.1 Family or Medical Leave......................... ...... .......................... ..........8
3.5. .? Other Leaves.. ....... ........... ... ................. ...... ...... ..................................8
Section 3.6 QuaJilic_Q Medical Child Support Orders.........................................................8
Section 3.7 Rights Upon Reemployment After Military Leave of Absence..................... 10
Article N. Plan Contributions and Benefit Costs ............................ .................... ....................... ..1 0
Section 4 .1 Benefit Costs..................................................................................................l 0
Section 4.2 Pretax Contributions......... ............... ..... ........ ........ ....... .......... ........................10
Section 4.3 Employer Contributions .................... ............ ..... ............ ......... ............. ...... ....1 0
Section 4.4 Benefit Selection........................ ........... ....................... ................. .................11
Section 4.5 Revocation or Changes in Benefit Elections..................................................11
Section 4.6 Termination of Employment............... ................ ......... ................. ......... ...... ..13
Section 4.7 Cessation of Required Contributions ........................ ........... .............. .......... ..14
Section 4.8 Adjustments to Prevent Discrimination .........................................................14
Section 4.9 Benefits Information....... ........ ............ ......................................................... ..14
Article V. Plan Benefits....... .......... ....................... ............... ........ ............... .......................... ....... .14
Section 5 .1 Available Benefits........................................................................................ ..14
Section 5.2 Benefits........................................................... ......... ...... ............................... .15
5.2.1 Accident and Health Coverage ........................................................15
5.2.2 Health Care Reimbursement Coverage .... ................................ ...... ..15
5.2.3 Dependent Care Reimbursement Coverage .....................................17
5.2.4 Life Insurance........................ .......................... ................................ .19
Section 5.3 Taxable Cash Compensation............ ............... ....... ................. ........... ..... .......19
Article VI. Claims Procedure.. ......... ....................... .......... ....... .................... ................................ .19
Section 6.1 Written Claim for Benefits.. ......... ........ ......... ......... ...... ...... ...................... ......19
Section 6.2 Claims Procedure.. ..... .;................................................................................. .20
Article VII. Administration and Finances ... ..... ..... ........ ............ ... ............ ....... ... ..... .......... .......... ..21
Section 7.1 Administration... ... ..... ..... '" ....... ........ ......... ....... ......... ............ ...... ......... ........ .21
Section 7.2 Delegation. ... ... ...... ...... ........ ....... ........... ...... ... .......... ... .... ... .... .... ...... ... ... ...... ..22
Section 7.3 Reports and Records ......................................................................................22
Section 7.4 Actions of the Employer ................................................................................22
Section 7.5 Funding.... ...... .... ........... .......... .... ...... ........... ................. ...................... ...........22
Section 7 .6 Forfeitures. .......... ........ ....... ........................ ..... .... ............... ......... ....... .......... ..22
Section 7.7 Indemnification.. ... .......... .............. .................. ........... ...... .... ........ .... .... ......... .23
Article VIII. Amendments and Termination ............ ........ ................ ........ ....... .................... ..........23
Section 8.1 Amendments .... ...... ..... .... ........ ..... .................. .......... ....... ........ '" ............ .... ....23
Section 8.2 Benefits Provided through Third Parties........................................................23
Section 8.3 Termination.. ... ................ .............. ...................... ..... ... .......... .... ... ..... ........... ..23
Article IX. Miscellaneous .................. ........... '" .... ..................... ..... ........ .......... ....... .... ................. .23
Section 9.1 No Guaranty of Employment ;........................................................................23
Section 9.2 Limitation on Liability.......... .............. ......... ................... '" .............. ...... ...... ..24
Section 9 .3 Non-Alienation... ... .... ....... ...... ...... .... ... ........ ................. ....... ............ ............ ..24
Section 9.4 Applicable Law.... ............. ..... .... '" .... .... .......... ............. ... ...... ..... .......... ..........24
Section 9.5 Benefits Provided Through Third Parties ..............00......................................24
Section 9.6 Tax Consequences Not Guaranteed ................................................. ..............24
Section 9.7 Effect of Mistakes ............. .......... .... ............. ............ .... .......... ...... .... ............ ..25
City of Centerville
Cafeteria Plan
(Effective January 1, 2003)
Article 1. The Plan
Section 1.1 Establishment. City of Centerville (hereinafter the "Employer"), hereby
adopts effective January 1, 2003, the City of Centerville Cafeteria Plan (the "Plan"), which is a
plan of flexible compensation for the exclusive benefit of Eligible Employees of the Employer.
Section 1.2 Purpose. The purpose of the Plan is to increase the social insurance
protection of Eligible Employees by making available to those employees different combinations
of accident and health care benefits, dental care benefits, health care reimbursement benefits,
dependent care reimbursement benefits, life insurance benefits and direct compensation. The
Plan is intended to comply with the provisions of Sections 79, 105, 125, and 129 of the Internal
Revenue Code of 1986, as amended.
Article II. Definitions
Section 2.1 Definitions. Whenever used in the Plan, the following words and phrases
shall have the meanings set forth below unless the context plainly requires a different meaning,
and when the defined meaning is intended, the term is capitalized:
(a) "Affiliate" means an entity (other than the Employer) that is part of a
group of entities that includes the Employer and constitutes (i) a controlled group
of corporations (as defined in Section 414(b) of the Code), (ii) a group of trades or
businesses, whether or not incorporated, under common control (as defined in
Section 414(c) of the Code), or (iii) an affiliated service group (within the
meaning of Section 414(m) of the Code).
(b) "Code" means the Internal Revenue Code of 1986, as amended, and any
successor tax code. References to a Code section shall be to that section as it now
exists and to any successor provision.
1
(c) "Compensation" of a Participant means the total base salary or wages paid
to an employee including vacation pay, sick pay, and holiday pay (without regard
to any salary reduction under this Plan (or an Employer-sponsored Section 403(b)
Plan).
(d) "De{)endent" means an individual who qualifies as a dependent under the
terms of Section 152 of the Code.
(e) "Effective Date" means the date the Plan first became effective which was
January 1, 2003.
(f) "Eligible Employee" means a full-time Employee as defined by the
Personnel Policy. Eligible Employees may participate in the Plan on the first of
the month following thirty (30) days of employment.
(g) "Employee" means a common law employee of the Employer. The term
Employee does not include:
(i) persons covered by a collective bargaining agreement to
which the Employer is a party, unless such collective bargaining
agreement expressly provides for inclusion of such person in the
Plan;
(ii) leased employees;
(iii) individuals classified by the Employer as independent
contractors;
(iv) a nonresident alien who receives no earned income from
the Employer that constitutes income from sources within the
United States; or
(v) a person that owns 2% or more of the Employer that is an S
corporation.
(h) "Employer" means City of Centerville.
(i) "Employment Related Dependent Care Expense" means an "employment-
related expense," as defined in Section 21 (b) of the Code. As of the Effective
Date of the Plan, this means an amount paid for expenses of a Participant for the
care of a Qualifying Individual or for household services attributable in part to the
2
care of the QualifYing Individual, to the extent that such expenses are incurred to
enable the Participant to be gainfully employed, within the meaning of Section
21(b)(2) of the Code, for any period for which there are one (1) or more
QualifYing Individuals with respect to such Participant; provided, however, that
(1) if such amounts are paid for expenses incurred outside the Participant's
household, they shall constitute Employment Related Dependent Care Expenses
only if incurred for a Qualifying Individual who is a Dependent under the age of
thirteen (13) for whom the Participant is entitled to an exemption under Section
151 (c) of the Code or for a Qualifying Individual who regularly spends at least
eight (8) hours per day in the Participant's household; (2) if the expense is
incurred outside the Participant's home at a facility that provides care for more
than six (6) individuals who do not regularly reside at the facility, the facility must
comply with all applicable state and local laws and regulations, including
licensing requirements, if any; and (3) EmploYlhent Related Dependent care
Expenses of a Participant shall not include amounts paid or incurred for services
provided by (i) a child of such Participant who is under the age of nineteen (19) or
(ii) an individual who is a Dependent of that Participant or the Participant's
spouse. Notwithstanding other limitations imposed by the Plan, Employment
Related Dependent Care Expenses shall not include charges in connection with a
Qualifying Individual's food, clothing, entertainment, education or transportation
between Participant's home and the place where dependent care is provided,
unless such charges are incidental, minimal, and inseparable from the cost of
caring for a QualifYing Individual.
U) "Health Care Reimbursement Charge" means the cost to a Participant for
coverage under the health care reimbursement plan described in paragraph 5.2.2
hereof.
(k) "Medical Care" includes the diagnosis, cure, mitigation, treatment, or
prevention of sickness, injury, or physical or medical defect. Expenses for
Medical Care shall consist of expenses for medical care as defined in Sections
213( d) (1 )(A) and (B) of the Code, and shall include, but not be limited to,
3
payments for the purpose of affecting any structure or function of the body, for
any hospital or nursing charges, optometric, ophthalmologic, or auditory care,
dental care, psychiatric care, prescription drugs, insulin, prescription eyeglasses,
hearing aid appliances, and similar prosthetic devices, and medical related
transportation expense; provided, however, that medical care shall not include any
cosmetic procedure that is not medically necessary.
(1) "Participant" means an Eligible Employee of the Employer who has
satisfied the participation conditions of Article III. A person who becomes a
Participant shall remain a Participant for the limited purpose of Plan claims
procedures and determining any and all benefits that may be due under the Plan,
until all benefits due the Participant under the provisions of the Plan have been
paid to the Participant or otherwise have been satisfied.
(m) "Period of _Coverage", with respect to any Plan Year, means the Plan
Year; provided that, (i) for any Eligible Employee who becomes a Participant after
the start of a Plan Year, the Period of Coverage shall mean the period.
commencing on the effective date of the Eligible Employee's participation and
ending on the last day of the plan year, (ii) in the case of health care
reimbursement coverage under paragraph 5.2.2, the Period of Coverage for a
Participant shall end upon the last day of the month in which termination of
employment occurs or the Participant ceasing to be an Eligible Employee, except
the Period of Coverage will include any period of continuation coverage elected
and paid for by the Employee consistent with this Plan or applicable law, and (iii)
with respect to health care reimbursement coverage under paragraph 5.2.2, the
Period of Coverage shall not include any portion of the Plan Year for which the
Participant does not pay the applicable Health Care Reimbursement Charge.
(n) "Plan" means the "City of Centerville Cafeteria Plan" as set forth herein
and as amended or restated from time to time.
(0) "Plan Sponsor" means the City of Centerville
(p) "Plan Year" means the twelve-month period ending each December 31.
4
(q) "Qualifying Individual" means a "qualifYing individual" as defined in
Section 21 (b) ofthe Code, which includes, on the Effective Date of this Plan, (i) a
Dependent of a Participant who is under the age of thirteen (13), with respect to
whom the Participant is entitled to an exemption under Section 151 (c) of the
Code, and (ii) a Participant's Dependent or spouse who is physically or mentally
incapable of caring for himself.
(r) "Status Change" means any ofthe following:
(i) an event that changes the legal marital status of the
Participant, including marriage, death of the Participant's spouse,
divorce, legal separation or annulment;
(ii) an event that changes the Participant's number of tax
Dependents, including birth, adoption, placement for adoption, or
death;
(iii) any of the following events that change the employment
status of a Participant, or a Participant's spouse or Dependent:
termination or commencement of employment; a strike or lockout;
commencement of or return from an unpaid leave or a FMLA leave
(as defined in Section 3.5); and a change in worksite;
(iv) any other change in employment status of a Participant, or a
Participant's spouse or Dependent (such as a reduction or increase
in hours of employment, or a change from salaried to hourly-paid),
if the event causes that individual to gain or lose eligibility under
his or her employer's flexible benefits plan or other employee
benefit plan.
(v) an event that causes a Participant's Dependent to satisfY or
cease to satisfY the eligibility requirements of the Plan due to
attainment of age, student status, or similar circumstance as
provided in the plan or program; Of, in the case of dependent care
reimbursement coverage under paragraph 5.2.3, a Dependent
ceases to be a QualifYing Individual;
5
(vi) a change in the place of residence of the Participant, or
Participant's spouse or Dependent;
(vii) for all benefits under this Plan except health care
reimbursement coverage under paragraph 5.2.2, a change in
coverage of a Participant's spouse or Dependent made during the
open enrollment period of the spouse's or Dependent's employer;
or
(viii) such other events as may constitute status changes under
applicable law and regulations, and that the Employer, in its sole
discretion, decides to recognize as Status Changes under the Plan.
Additionally, with respect to any accident or health plan, Status Change means:
(ix) the exercise of a right under the special enrollment rules of Code
Section 9801(f) (HIPAA enrollment rights);
(x) the entitlement of a Participant or a Participant's spouse or
Dependent who is enrolled in an accident or health plan of the Employer to
coverage under Part A or B of Title XVIII of the Social Security Act
(Medicare) or Title XIX of the Social Security Act (Medicaid) (other than
coverage for pediatric vaccines); or
(xi) a change required under a judgment, decree or order resulting from
a divorce, legal separation, annulment, or change in legal custody that
requires accident or health coverage for the child of a Participant who is a
Dependent of the Participant.
Section 2.2 Gender and Number. Pronoun references in the Plan shall be deemed to be
of any gender relevant to the context, and words used in the singular may also include the plural.
Article III. Eligibility and Participation Conditions
Section 3.1 Participation Conditions. As a condition to participation and receipt of
benefits under this Plan, an Eligible Employee agrees to:
(a) Furnish to the Employer the application to participate provided for
in Section 3.2 within thirty (30) days of becoming an Eligible Employee;
6
(b) Designate a portion of hislher Compensation as Pretax
Contributions in accordance with the provisions of Section 4.2;
(c) Observe all rules and regulations implementing this Plan;
(d) Consent to inquiries by the Employer with respect to any physician,
hospital, or other provider of Medical Care or other services involved in a claim
under this Plan or any plan paid for through this Plan; and
(e) Submit to the Employer, or such other agent as the Employer may
designate, all reports, bills, and other information, which the Employer may
reasonably require.
Section 3.2 Application to Participate. As a condition of participation, each Eligible
Employee shall execute and deliver to the Employer a written and signed application by which
the Eligible Employee applies to participate in the Plan, designates the required amount of
Compensation for the Plan Year in question as Pretax Contributions as described in Section 4.2,
make a benefit election, and supplies any other pertinent information that the Employer
reasonably requires.
An Eligible Employee who fails to submit a timely application will be deemed to be a
Participant who has elected the unreduced compensation benefit, described in Section 5.3, for all
benefits, or to have made such other default election as may from time to time be established by
the Employer. The Plan Administrator will address invalid elections on a uniform and consistent
basis.
Section 3.3 Commencement of Participation. Each Employee who is not already a
Participant, shall become a Participant on the date the Employee becomes an Eligible Employee
or on the first day of any subsequent Plan Year.
Section 3.4 Continuation Coverage. A Participant whose employment is terminated or
who takes a leave of absence, including a Family or Medical Leave under Section 3.5 or a
military leave as defined in Section 3.7, shall be entitled to continue coverage as provided in this
Plan or as may otherwise be required by applicable law. Other persons shall be entitled to
commence or continue coverage as required by applicable law.
7
Section 3.5 Leaves of Absence.
Section 3.5.1 Family or Medical Leaves. If the Family and Medical Leave Act of 1993
applies to the Employer and a Participant takes a qualifYing leave of absence under FMLA
("Family or Medical Leave"), the Participant may continue to participate in this Plan consistent
with one of the following provisions:
(a) the Participant shall agree to make all required contributions for the
benefits he or she has selected under the Plan on an after-tax basis during the
Family or Medical Leave at such times as the Employer may require pursuant to
reasonable rules established by the Employer, and such contributions shall be on
(i) an after-tax basis, or (ii) if the Participant has compensation from which such
payment may be deducted, on a pre-tax basis but only for benefits through the end
of the Plan Year, or
(b) prior to the beginning of such leave, the Participant shall pay all
contributions required for the benefits he or sheh'fsselected under the Plan for the
duration of the leave, (i) on an after-tax basis or, (ii) if the Participant has
Compensation from which such payment may be deducted, on a pre-tax basis, but
only for benefits through the end of the Plan Year.
Notwithstanding the foregoing, if the Employer continues to provide or maintain coverage under
any benefit selected by a Participant during a Family or Medical Leave in circumstances where
the Participant has elected to continue such coverage and has failed to make the required
contributions, the Employer shall have the right to recover the cost of such coverage from the
Participant at the end of the Family or Medical Leave to the fullest extent authorized by the
FMLA and pursuant to any method authorized by the FMLA.
Section 3.5.2 Other Leaves Unpaid leaves not governed by FMLA shall be
administered by the Employer in accordance with uniform procedures consistently applied.
Section 3.6 Qualified Medical Child Support Orders.
(a) Procedures. The Employer shall establish reasonable. procedures to
determine the qualified status of Medical Child Support Orders ("Orders"), and to
administer the provision of benefits under such Orders. Such procedures shall be in
writing and shall be deemed a part hereof. When the Employer receives an Order, it shall
8
promptly notify the Participant, and each Alternate Recipient of the receipt of such Order
and the Plan's procedures for determining the qualified status of such Orders. Such
notice shall be in writing and shall be mailed to each person entitled to notice at the
address included in the Order. An Alternate Recipient may designate a representative for
receipt of copies of any and all notices either in the Order or in writing and addressed to
the Employer. Within a reasonable period after receipt of such Order, the Employer shall
determine whether such Order is a Qualified Medical Child Support Order and notify the
Participant and each Alternate Recipient (or his or her designee) of such determination.
(b) Definitions. For purposes of this section, the following terms have the
following meanings:
(i) "Medical Child Support Order" means any judgment, decree or
order (including approval of a settlement agreement) issued by a court of
competent jurisdiction which (A) provides for child support with respect
to a child of a Participant under the Plan (,r plOvides for health benefits
coverage to such a child, is made pursuant to a State domestic relations
law (including a community property law), and relates (or arguably may
relate) to benefits under the Plan or (B) enforces with respect to the Plan, a
law relating to medical child support described in Section 1908 of the
Social Security Act.
(ii) "Alternate Recipient" means any child of a Participant who is
recognized under a Medical Child Support Order as having a right to
enrollment or benefits under the Plan with respect to such Participant.
(iii) "Qualified Medical Child Support Order" means a Medical Child
Support Order which (A) creates or recognizes the existence of an
Alternate Recipient's right to, or assigns to an Alternate Recipient the right
to, receive benefits for which a Participant or beneficiary is eligible under
the Plan, (B) clearly specifies (1) the name and the last known mailing
address (if any) of the Participant and the name and address of each
Alternate Recipient covered by the Order, (2) a reasonable description of
the type of coverage to be provided by the Plan to each such Alternate
9
Recipient, or the manner in which such type of coverage is to be
determined, (3) the period to which such order applies, and (4) each plan
to which such order applies, and (C) does not require the Plan to provide
any type or form of benefit, or any option, not otherwise provided under
the Plan, except to the extent necessary to meet the requirements of the
law relating to medical child support described in Section 1908 of the
Social Security Act.
Section 3.7 Rights Upon Reemployment After Military Leave of Absence. A Participant
whose coverage under a "Health Plan," (as that term is defined under the Uniformed Services
Employment and Reemployment Rights Act of 1994 ("USERRA")) offered through this Plan
was terminated during a military leave of absence (as defined under USERRA), shall be entitled
to reinstate coverage under such Health Plan consistent with the USERRA.
Article IV. Plan Contributions and Benefit Costs
Section 4.1 Benefit Costs. Th~ cost of any benefit elected by a Participant shalI be paid
for through the Participant's available Employer contributions or Pretax Contributions as
described below.
Section 4.2 Pretax Contributions. Each Participant shall designate a portion of the
Participant's Compensation as Pretax Contributions at a rate equal to the maximum aggregate
annual Employee costs of all benefits that may be elected by the Participant under this Plan,
reduced by the amount of any Employer contributions available to such Participant under Section
4.3. Except as otherwise provided by the Employer, Pretax Contributions shall reduce the
Participant's Compensation ratably on each day during the Plan Year following the effective date
ofthe Participant's participation.
Section 4.3 Employer Contributions. In its discretion, the Employer may make
contributions to the Plan on behalf of the Participants. Any such contributions shall be made at
such rates and subject to such conditions as are established and applied on a uniform basis by the
Employer. Such contributions shall be contributed on such date or dates during the Plan Year as
the Employer determines in its sole discretion. Employer contributions shall be made only on
behalf of Participants who are currently employed by the Employer on the date that the
contribution is made. A Participant's Employer contributions shall be automatically applied to
10
pay the Participant cost of any benefits elected by the Participant. If no benefits are elected,
Employer contributions will be used to pay the Participant taxable cash compensation benefits
under Section 5.3 or will be contributed to the Participant's deferred compensation plan.
Participants shall be informed prior to the commencement of each Plan Year of the amount, if
any, of such Employer contributions to be made during the Plan Year.
Section 4.4 Benefit Selection. A Participant's initial benefit election shall be made as
part of the application to participate. Thereafter, subject to such reasonable restrictions, if any, as
the Employer may impose on a uniform basis with respect to elections regarding specific
benefits, a Participant may change his or her election for a subsequent Plan Year by providing
written notice to the Employer, on forms prescribed by the Employer and at such time as is
prescribed by the Employer.
The Employer or any provider of benefits hereunder may impose restrictions on the
election of benefits under the Plan.
The Employer, in its discretion, may utilize 'a "negative election" fonn for certain plan
contributions. A negative election form is a form that assumes that the Participant desires to
make certain contributions on a pre-tax basis. Negative elections may be used only for medical
and dental premium benefits. The Employer shall require the Participant to sign whatever forms
may be necessary to authorize payroll deductions. After a Participant's initial benefit election, a
Participant who fails to submit an enrollment/election form and salary reduction agreement, as
required in Article 3, may be deemed to have (1) re-elected the same benefits then in effect for
the next Plan Year; in which case, the salary reduction amounts for the re-elected benefits will be
adjusted automatically to reflect any increase or decrease in the premium payment benefit cost; or
(2) elected the unreduced compensation benefit, described in Section 5.3, for the next Plan Year,
as determined to be appropriate by the Plan Administrator. To the extent the Employer utilizes
such negative elections, the administration thereof shall be on a uniform and consistent basis, and
shall be communicated to Eligible Employees prior to the period during which the
enrollment/election form and salary reduction agreement for the Plan Year must be submitted.
Section 4.5 Revocation or Changes in Benefit Elections. A Participant's benefit election
for any Plan Year shall be irrevocable during the Plan Year, except that (a) the Employer may
limit or reduce a Participant's contributions allocable to certain benefits in accordance with
11
Section 4.8, (b) if there is a Status Change, a Participant shall be entitled to change the
Participant's election of benefits on a prospective basis in a manner that is consistent with the
Status Change.
A Participant's revocation of a benefit election during a Period of Coverage and a new
benefit election for the remaining portion of the Period of Coverage ("Election Change") is
consistent with the Status Change if and only if: (a) the Status Change affects (i) eligibility for
coverage under a plan or program of the Employer (including this Plan) or the employer of the
Participant's spouse or Dependent, or (ii) in the case of dependent care reimbursement coverage
described in paragraph 5.2.3, eligibility of dependent care expenses for the tax exclusions
available under Section 129 of the Code; and (b) the Election Change is on account of and
corresponds with such Status Change. For purposes of the preceding sentence, in the case of a
Status Change that is described in Section 2.1 (r)(i) or is a change in the employment status of a
Participant's spouse or Dependent under Section 2.1(r)(iii) or (iv), an election to increase or
decrease theParticirdnt's life insurance coverage or long-term disability coverage is consider;;d
to be consistent with such Status Change. For purposes of a Status Change described in Section
2.1 (r)(ii) and attributable to the birth or adoption of a new Dependent, an increase in the
Participant's election to reflect the Dependent's enrollment may, subject to the provisions of the
underlying group health plan, be effective retroactively (up to 30 days).
The Participant must provide written notice of a Status Change to the Employer, on a
form prescribed by the Employer, either prior to or after the Status Change, but not later than
thirty (30) days after the occurrence of the Status Change; provided, however, that a Participant
may not make any change that would reduce the Participant's level of health care reimbursement
coverage under paragraph 5.2.2 to an amount that would be less than the amount of benefits
claimed under such coverage as of the date the change would become effective. Any such
change shall be effective for the first pay period for which the Employer can process the change,
but not later than thirty (30) days after the date such Participant's written notice is received by the
Employer. Notwithstanding the foregoing, any Participant whose benefit election has been
revoked for such Plan Year pursuant to Section 4.7 below shall at no time be entitled to make a
new benefit election for such Plan Year, and a Participant who has elected to pay for a benefit
12
solely through after-tax payroll deductions rather than through Pretax Contributions, if permitted
by the Employer, may make election changes with respect to such benefit in accordance with
rules established by the Employer.
If there is a change in cost of coverage for a benefits plan (including a self-insured plan)
other than the health care reimbursement coverage under paragraph 5.2.2, and Employees are
required to make a corresponding change in their contributions, the Employer may, on a
reasonable and consistent basis, automatically make a prospective increase or decrease, as
appropriate, in all affected Participant's Pretax Contributions. To the extent provided by the
Employer on a uniform basis, if coverage under a benefits plan (including a self-insured plan)
other than health care reimbursement coverage under paragraph 5.2.2, is significantly curtailed or
ceases during a Period of Coverage, affected Participants may revoke their elections under such
plan, and, in lieu thereof, elect to receive on a prospective basis coverage under another plan with
similar coverage. If a significant increase in cost is imposed by a Participant's dependent care
provider (other ~hanaTebtive of the Participant) or the Participant has a change in either his or
her dependent care provider or the coverage provided by such a provider, the Participant may
make a corresponding prospective change in his or her dependent care reimbursement coverage
election in accordance with this Section 4.5 and applicable law. If, during a Period of Coverage,
a new coverage option is added or eliminated, the Employer may, to the extent permitted under
applicable law, allow affected Participants to elect the newly added option (or another option, if
an option has been eliminated) on a prospective basis and make corresponding election changes
with respect to another benefit option providing similar coverage.
Section 4.6 Termination of Employment. In the event of the termination of a
Participant's employment, the Participant's Pretax Contributions and Employer Contributions
will cease at such time as the Participant ceases to receive Compensation for employment
servIces. To the extent permitted under Section 3.4 or Section 3.5 such a Participant may elect to
continue to make contributions for benefits under this Plan other than through Pretax
Contributions.
Except as provided in this Section, Section 3.5 or Section 3.7, if the Participant should
return to service with the Employer during the Plan Year within thirty (30) days, the prior benefit
election will resume, effective as of the first pay period for which (i) the Employer may
13
reasonably reinstate such electian and (ii) the provisians af Article 3 are satisfied, ather than
Section 3.2. Hawever, if an Eligible Emplayee is rehired mare than thirty (30) days after
terminatian, in the same Plan Year, he ar she may make a new electian in accardance with
Section 4.2.
Sectian 4.7 Cessation af Required Cantributians. A Participant's electian ta receive a
benefit under this Plan shall be autamatically revaked effective the first day af any periad far
which such Participant fails ta make a cantributian required by the Emplayer for such benefit far
such periad, subject ta any grace period that is established by the Employer and applied
cansistently ta all Participants.
Sectian 4.8 Adiustments to Prevent Discriminatian. If the Emplayer believes that the
Plan or any af its benefits might atherwise be deemed discriminatory under any provision of the
Code, the Employer may, in its absolute discretion, limit or reduce the amount of Employer
contributions and Pretax Contributions of such Participants allocable to such benefits described
herein in such amounts as are necessary, in its goadfaithjudgrIlyl;l,t,toav0id such discrimination;
pravided that any such limitation imposed by the Emplayer shall apply on a uniform basis among
the affected Participants.
Section 4.9 Benefits Information. The Employer shall maintain and make available to
Participants accurate information regarding the respective types, amounts, and costs of benefits
available through the Plan.
Article V. Plan Benefits
Section 5.1 Available Benefits. Except as otherwise provided in this Article, and subject
to any open enrollment or other provisions of contracts with third party benefit providers, a
Participant may use available Employer contributions or Pretax Contributions to pay for the
benefits described in Section 5.2 that the Participant has elected to receive. Benefits shall be
provided under such insurance policies, plans, programs or other arrangements as are obtained by
or established by the Employer. All benefits are subject ta the terms and conditions of the plans,
palicies, programs or other arrangements obtained or established by the Employer to fund or
pravide thase benefits.
14
Section 5.2 Benefits.
5.2.1 Accident and Health Coverage. Payment of the Employee cost of
coverage under such accident and health plans, policies or programs (including
dental coverages) as the Employer elects to make available to the Participant.
5.2.2 Health Care Reimbursement. A Participant may elect to receive
health care reimbursement benefits under the terms and conditions of this
paragraph 5.2.2.
(a) Health Care Reimbursement Coverage. Participants
may elect to receive health care reimbursement coverage of up to a
maximum coverage of One Thousand Five Hundred Dollars
($1,500) per Plan Year.
(b) Health Care Reimbursement Charge. Prior to the
commencement of each Plan Year, the Employer shall determine
and communicate to Participants the annual rate of the Health Care
Reimbursement Charge for each dollar of health care
reimbursement coverage for the forthcoming Plan Year. A
Participant's Health Care Reimbursement Charge shall be payable
from the Participant's available Employer contributions or Pretax
Contributions on a monthly or other periodic basis during the Plan
Year as determined by the Employer and communicated to
Participants.
(c) Health Care Reimbursement Benefits. Subject to
limitations contained in other provisions of this Plan, a Participant
who incurs expenses for Medical Care attributable to the
Participant or the Participant's spouse or Dependents during the
Participant's Period of Coverage for a Plan Year shall be entitled to
receive from the Employer full reimbursement for the entire
amount of such expenses to the extent of the maximum amount of
coverage elected by the Participant for that Plan Year. The
Employer shall pay all such expenses to the Participant upon the
15
presentation of documentation of such expenses in a form
prescribed by the Employer, which shall include satisfactory third
party evidence of the amount of the expense and the date(s)
incurred. In addition, upon presentation of a claim, a Participant
shall expressly represent that the item for which a claim is made is
not subject to reimbursement under any policy described in
paragraph 5.2.2(d) or from any other source. In its discretion, the
Employer may pay any of such expenses directly, in which event it
shall be relieved of all further responsibility with respect to that
particular expense. These expenses shall be paid periodically
during the Plan Year upon receipt during the prior month of a
claim complying with Plan requirements and by March 15
following the close of the Plan Year upon receipt no later than
February 28 of a cl~im.CQllilplying WW)BlflI11;equirements.
(d) Limitations on Health Care Reimbursement
Benefits. Anything in the Plan to the contrary notwithstanding, no
Participant shall be entitled to benefits under this paragraph 5.2.2:
(i) In the event and to the extent that, the
reimbursement or payment is covered under any insurance
policy or policies, whether paid for by the Employer or the
Participant, or under any other health and accident plan by
whomever maintained. If there is such a policy or plan in
effect providing for reimbursement or payment, in whole or
in part, then to the extent of the coverage under that policy
or plan, the Plan shall be relieved of any liability; or
(ii) To the extent that the expense has been
submitted for reimbursement from the Participant's
Dependent Care Reimbursement Account or under any
similar program or plan maintained by some other person
or entity.
16
(e) Unused Benefits. If following the final payment of
reimbursement benefits for eligible expenses incurred during the
Period of Coverage for any Plan Year, any amount remains in a
Participant's Health Care Reimbursement Account for that Plan
Year, such amount shall be returned to the Plan, and Participant
shall have no further claim to that amount.
(f) Separate Written Plan. For purposes of the Code,
paragraph 5.2.2 shall constitute a separate written plan providing
for the reimbursement of Medical Care expenses. To the extent
necessary, other provisions of the Plan are incorporated by
reference in paragraph 5.2.2.
5.2.3 Dependent Care Reimbursement. A Participant may elect to receive
dependent care reimbursement for eligible dependent care expenses under the
terms and conditions of paragraph 5.2.3.
(a) Dependent Care Reimbursement Accounts. A
Dependent care reimbursement Account shall be established for
each electing Participant for each Plan Year. Each Dependent Care
Reimbursement Account shall initially contain Zero Dollars
($0.00).
(b) Increases III Dependent Care Reimbursement
Accounts. A Participant's Dependent Care Reimbursement
Account shall be increased each relevant pay period by such whole
dollar amount of the Participant's available Employer contributions
or Pretax Contributions as the Participant has elected to apply
toward the Participant's Dependent care reimbursement Account
provided that the maximum annual rate of increase of a
Participant's Dependent Care Reimbursement Account attributable
to a Participant's Employer contributions or Pretax Contributions
shall be Five Thousand Dollars ($5,000).
17
( c) Decreases in Dependent Care Reimbursement
Account. A Participant's Dependent Care Reimbursement
Account shall be reduced by the amount of any benefits paid to or
on behalf of a Participant pursuant to paragraphs 5.2.3(d) or
5.2.3(e).
(d) Dependent Care Benefits. Subject to limitations
contained in other provisions of this Plan, and to the extent of the
amount contained III the Participant's Dependent Care
Reimbursement Account, a Participant who incurs Employment
Related Dependent Care Expenses shall be entitled to receive from
the Employer full reimbursement for the entire amount of these
expenses incurred during the Period of Coverage for a Plan Year to
the extent of the amount contained in the Participant's Dependent
;CareReimby,rsen:rentAccount for that Plan Year; provided that no
reimbursement shall be paid pursuant to this paragraph 5.2.3 to the
extent that an expense has been submitted for reimbursement as a
Health Care expense under paragraph 5.2.2 or under any other
program or plan for the reimbursement or coverage of Health Care
Expenses or Employment Related Dependent Care Expenses
maintained by the Employer or some other person or entity. The
Employer shall pay all such expenses to the Participant upon the
presentation to the Employer of documentation of these expenses
in a form prescribed by the Employer. However, in its discretion,
the Employer may pay any of these expenses directly, in which
event the Employer shall be relieved of all further responsibility
with respect to that particular expense. These expenses shall be
paid periodically during the Plan Year upon receipt during the prior
month of a claim complying with Plan requirements and by March
15 following the close of a Plan Year upon receipt no later than
February 28 of a claim complying with Plan requirements.
18
( e) Unused Benefits. If, following the final payment of
reimbursement benefits for eligible expenses incurred during the
Period of Coverage for any Plan Year, any amount remains in a
Participant's Dependent Care Reimbursement Account for that
Plan Year, such amount shall be returned to the Plan and
Participant shall have no further claim to that amount.
(f) Annual Statement of Benefits. On or before
January 31 of each calendar year, the Employer shall furnish to
each Participant who received benefits under paragraph 5.2.3
during the preceding calendar year, a statement of all such benefits
paid to or on behalf of the Participant during the prior calendar
year.
(g) Separate Written plan. For purposes of the Code,
paragraph 5.2.3 shall constitute a sepi.rate written plan providing a
program of dependent care assistance. To the extent necessary,
other provisions of the Plan are deemed incorporated by reference
in paragraph 5.2.3.
5.2.4 Life Insurance. Payment of the Employee cost of coverage under
such group term life insurance, in an amount not to exceed $50,000, as the
Employer elects to make available to the Participants.
Section 5.3 Taxable Cash Compensation. The amount of any employer contribution or
Pretax Contributions not used by a Participant for benefits, shall be paid to the Participant as
taxable cash compensation at the time the contributions constituting such employer contributions
or Pretax Contributions would be paid without regard to this Plan. Taxable cash compensation
under this Section 5.3 shall be deemed a benefit.
Article VI. Claims Procedure
Section 6.1 Written Claim for Benefits. Benefit payments shall not be made under this
Plan until the Employer or its agent has received a claim for benefits that satisfies all
requirements of the separate benefit plan under which such benefit is claimed to be due.
19
Section 6.2 Claims Procedure. The Plan Sponsor shall notify a person within thirty (30)
days of receipt of a written claim for benefits of that person's eligibility or non-eligibility for
benefits under the Plan. If it is determined that a person is not eligible for benefits or for full
benefits, the notice shall set forth (1) the specific reasons for the denial, (2) a specific reference to
the provision of the Plan on which the denial is based, (3) a description of any additional
information or material necessary for the claimant to perfect the claim and an explanation of why
it is needed, and (4) an explanation of the Plan's claims review procedure and other appropriate
information as to the steps to be taken if the Participant wishes to have the claim reviewed,
including the Participant's right to review (on request and at no charge) relevant documents and
other information.
If the Employer determines that there are special circumstances requiring additional time
to make a decision, which are beyond the control of the Employer (including cases where a claim
is incomplete), the Employer shall notify the Participant in writing of the special circumstances
and the date by which a decision is expected to be made, and may extend the time for up. to.an
additional fifteen (15) days. Where a claim is incomplete, this extension notice will specifically
describe the additional information that is required and will allow the Participant forty-five (45)
days from the date the request is received to provide the specified information. The time for
making a decision on the claim will be suspended until the information is provided.
If a Participant is determined by the Employer not to be eligible for benefits, or if the
Participant believes that he is entitled to greater or different benefits, the Participant shall have
the opportunity to have the claim reviewed by the Employer by filing a petition for review within
one hundred eighty (180) days after receipt by the Participant of the notice issued by the
Employer. That petition shall state the specific reasons the Participant believes he is entitled to
benefits or greater or different benefits and should include any additional facts or documents to
support the claim and all other information relevant to the claim. The Participant will have the
opportunity to ask additional questions, make written comments and review (upon request and at
no charge) documents and other information relevant to the appeal.
The Employer shall review and make a decision on the appeal within a reasonable time
not longer than sixty (60) days after it is submitted. The Employer may hold a hearing for the
review of your claim if you request and it decides such a hearing is necessary. The review and
20
decision will not be made by the person who initially denied the claim or a subordinate of that
person. If a medical expert is consulted in connection with the appeal, he or she will be different
from (and will not be a subordinate of) any expert consulted in connection with the initial claim
denial and his or her identity will be provided. If the initial denial of the claim is affirmed on
review, the Participant will be furnished with a notice of adverse benefit determination on review
setting forth (1) the specific reasons for the decision on review, (2) the specific provisions of the
Plan on which the decision is based, (3) a statement of the Participant's right to review (on
request and at no charge) relevant documents and other information, and (4) if an internal rule,
guideline, protocol or other similar criterion was relied on in making the decision on review, a
description of the special rule or a statement that such a rule was relied on and that a copy of the
rule will be provided to the Participant free of charge upon request.
A Participant may choose to have legal counselor another representative represent the
Participant in the claims procedure. The Employer may require proof that the individual is
authorized to act ofthe Participant's behalf.
Participants must follow this claims procedure for any claims under the Plan, and the
failure to do so may prevent the Participant from challenging an adverse decision in court. This
claims procedure may be modified in accordance with Section 8.1 in the event of changes to the
applicable laws and regulations.
Article VII. Administration and Finances
Section 7.1 Administration. The Employer shall be the administrator of the Plan, and, as
such, has total and complete discretionary authority to determine conclusively for all parties all
questions arising in the administration of the Plan. The Employer shall have all powers
necessary to administer the Plan, including, without limitation, powers:
(a) to interpret the provisions ofthe Plan;
(b) to establish and revise the method of accounting for the Plan and to
maintain the accounts;
(c) to establish rules for the administration of the Plan and to prescribe any
forms required to administer the Plan; and
(d) to change plans, contracts or policies and/or insurers or other providers of
benefits described in Sections 5.2 of the Plan.
21
Section 7.2 Delegation. The Plan Sponsor shall have the power, by resolution of its City
Councilor written act of the City Council, to delegate specific duties and responsibilities. Such
delegations may be to officers or other employees of the Employer or to other individuals or
entities. Any delegation by the Employer, if specifically stated, may allow further delegations by
the individual or entity to whom the delegation has been made. Any delegation may be rescinded
by the Employer at any time. Each person or entity to whom a duty or responsibility has been
delegated shall be responsible for the exercise of those duties or responsibilities and shall not be
responsible for the acts or failure to act of any other individual or entity.
Section 7.3 Reports and Records. The Employer and those to whom the Employer has
delegated duties and authority under the Plan shall keep records of all their proceedings and
actions, and shall maintain all books of account, records, and other data necessary for the proper
administration ofthe Plan and to comply with applicable laws.
Section 7.4 Actions of the Employer. Subject to the claims procedures of Article 6, all
determinations, interpretations, rules, and decisions of the Employer shall be conclusive and
binding upon all persons having or claiming to have any interest or right under the Plan.
Section 7.5 Funding. The costs of the Plan shall be borne as provided herein. For
purposes of the Plan, Pretax Contributions shall be deemed contributions by the Employer. All
amounts payable under this Plan shall be paid from the general assets ofthe Employer. Nothing
herein shall be construed to require the Employer or Plan Administrator to maintain any fund or
segregate any amount for the benefit of any Participant, and no Participant or other person shall
have any claim against, right to, or security or other interest in any fund, account or asset of the
Employer from which any payment under this Plan may be made.
Section 7.6 Forfeitures. All forfeitures under this Plan shall be used first to offset any
losses experienced by the Employer during the Plan Year as a result of making reimbursements
with respect to any Participant in excess of the premiums paid by such Participant via Pretax
Contributions, second to reduce the Employer's cost of administering the Plan during the Plan
Year, and third in any other fashion the Plan Administrator deems appropriate, in accordance
with applicable law.
22
Section 7.7 Indemnification. To the extent permitted by law, the Employer shall
indemnify the members of the Employer's City Council, and others to whom the Employer has
delegated duties and authority pursuant to Section 7.2 who are either employees, officers or city
council members of the Employer against any and all claims, losses, damages, expenses, and
liabilities, arising from their responsibilities in connection with the Plan which are not covered
by insurance (without recourse) paid for by the Employer, unless due to gross negligence or
intentional misconduct.
Article VIII. Amendments and Termination
Section 8.1 Amendments. The Employer shall have the right at any time and from time
to time, by resolution or action of its City Council, or by written action of such other person(s) to
whom such authority has been delegated pursuant to Section 7.2, to amend the Plan, in full or in
part, the amendment to be effective at the time stated therein. Any such amendment shall be
filed with the Plan documents.
Section 8.2 Benefits Provided through Third Parties. Tn the case of any benefit provided
pursuant to an insurance policy or other contract with a third party, the Employer may amend the
Plan by changing insurers, policies, or contracts without changing the language of the Plan,
provided that copies of the contracts or policies are filed with the Plan documents and the
Participants are informed ofthe effects of any changes.
Section 8.3 Termination. The Employer expects the Plan to be permanent, but
necessarily must, and hereby does, reserve the right to terminate the Plan at any time. Any such
termination shall be by resolution of the City Council of the Employer, or by action of such other
person(s) to whom such authority has been delegated pursuant to Section 7.2. Neither the
Employer nor any of its perspective officers, city council members, or employees shall have any
further financial obligations under the Plan from and after termination of the Plan except those
that have accrued up to the date of termination and have not been satisfied.
Article IX. Miscellaneous
Section 9.1 No Guaranty of Employment. The adoption and maintenance of the Plan
shall not be deemed to be a contract of employment between the Employer and any employee.
Nothing contained in the Plan shall give any employee the right to be retained in the employ of
23
the Employer or to interfere with the right of the Employer to discharge any employee at any
time, nor shall it give the Employer the right to require any employee to remain in its employ or
to interfere with the employee's right to terminate employment at any time.
Section 9.2 Limitation on Liability. The Employer does not guarantee benefits payable
under any insurance or health maintenance organization policy or contract described in the Plan,
and any benefits payable there under shall be the exclusive responsibility of the insurer or health
maintenance organization that is obligated under the contract or policy.
Section 9.3 Non-Alienation. No benefit payable at any time under the Plan shall be
subject in any manner to alienation, sale, transfer, assignment, pledge, attachment, or
encumbrance of any kind.
Section 9.4 Applicable Law. The Plan and all rights under it shall be governed by and
construed according to the laws of the State of Minnesota, except to the extent those laws are
preempted by the laws of the United States of America.
Section 9.5 Benefits Provided Through_.rfhird Parties. In the case of any benefit provided
through a third party, such as an insurance company, pursuant to a contract or policy with that
third party, if there is any conflict or inconsistency between the description of benefits contained
in the Plan and the contract or policy, the terms ofthe contract or policy shall control.
Section 9.6 Tax Consequences Not Guaranteed. Neither the City Council, the
Employer, the Plan, the Plan Administrator, nor any other person connected with any of these
makes any commitment or guarantee that any amounts paid to or for the benefit of a Participant
under the Plan will be excluded from the Participant's gross income for federal, state, or local tax
purposes.
24
Section 9.7 Effect of Mistakes. In the event of a mistake which causes an incorrect Plan
contribution from or distribution to a Participant, the Plan Administrator shall, to the extent it
deems possible, make such adjustments and take such action as appropriate to accord to the
Participant the contributions and distributions to which he or she is properly entitled under the
Plan. Such action by the Plan Administrator may include withholding of any amounts due the
Plan or Employer from the Participant's Compensation, and such other actions authorized by
law.
City of Centerville
By:
Its
25
Section 9.7 Effect of Mistakes. In the event of a mistake which causes an incorrect Plan
contribution from or distribution to a Participant, the Plan Administrator shall, to the extent it
deems possible, make such adjustments and take such action as appropriate to accord to the
Participant the contributions and distributions to which he or she is properly entitled under the
Plan. Such action by the Plan Administrator may include withholding of any amounts due the
Plan or Employer from the Participant's Compensation, and such other actions authorized by
law.
City of Centerville
By:
Its
25
,.
December 19, 2002
Certified Puhlic Accountants & Consultants
Grandview Square
520] Eden Avenue
Suite 370
Edina. MN 55436
Mayor and Council
City of Centerville
1880 Main Street
Centerville, Minnesota 55038
Dear Mayor and Council:
t: ~
Weare pleased to confirm our understanding of the services we are to provide the City of Centerville for the year ended
December 31, 2002. We will audit the financial statements of the City as of and for the year ended December 31, 2002. We
understand that the financial statements will be presented in accordance with the [mancial reporting model in effect prior to that
described in GASB Statement No. 34. Also, the document we submit to you will include the following additional infonnation
that will be subjected to the auditing procedures;applied in ourauditoftl1e financial statements:
1. Combining and Individual Fund Financial Statements
Audit Objective
The objective of our audit is the expression of an opinion as to whether your [mancial statements are fairly presented, in all
material respects, in conformity with accounting principles generally accepted in the United States of America and to report on
the fairness of the additional information referred to in the first paragraph when considered in relation to the financial statements
taken as a whole. Our audit will be conducted in accordance with auditing standards generally accepted in the United States of
America and will include tests ofthe accounting records and other procedures we consider necessary to enable us to express such
an opinion. If our opinion on the [mancial statements is other than unqualified, we will fully discuss the reasons with you in
advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may
decline to express an opinion or to issue a report as a result of this engagement.
Management Responsibilities
Management is responsible for making all financial records and related information available to us. We understand that you will
provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that
information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of
your financial statements, but the responsibility for the financial statements remains with you. That responsibility includes the
establishment and maintenance of adequate records and effective internal control over financial reporting, the selection and
application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the [mancial
statements to correct material misstatements and for confirming to us in the representation letter that the effects of any
uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are
immaterial, both individually and in the aggregate, to the financial statements taken as a whole.
952.835.9090 Fax 952835.326]
www.aemcpas.com
,
City of Centerville
December 19,2002
Page Two
Audit Procedures - General
An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the fmancial statements;
therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will
plan and perform the audit to obtain reasonable rather than absolute assurance about whether the fmancial statements are free of
material misstatement, whether from errors, fraudulent fmancial reporting, misappropriation of assets, or violations of laws or
governmental regulations that are attributable to the entity or to acts by management or employees acting on behalf of the entity.
Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed
examination of all transactions, there is a risk that material misstatements may exist and not be detected by us. In addition, an
audit is not designed to detect immaterial misstatements, or violations oflaws or governmental regulations that do not have a
direct and material effect on the financial statements. However, we will inform you of any material errors that come to our
attention, and we will inform you of any fraudulent fmancial reporting or misappropriation of assets that come to our attention.
We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly
inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that
might arise during any later periods for which we are not engaged as auditors.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include
tests of the physic;alexistence.:9finveptories,and direct confirmation of receivables and certain otherass;;:.ts .anqliabilities9Y
correspondence wIth selected individuals, creditors, and fmancial institutions. We will request written representations from your
attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, wewill
also require certain written representations from you about the fmancial statements and related matters.
IdentifYing and ensuring that the City complies with laws, regulations, contracts, and agreements is the responsibility of
management. As part of obtaining reasonable assurance about whether the fmancial statements are free of material misstatement,
we will perform tests of the City's compliance with applicable laws and regulations and the provisions of contracts and
agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express
such an opinion.
Audit Procedures - Internal Control
In planning and performing our audits, we will consider the internal control sufficient to plan the audit in order to determine the
nature, timing, and extent of our auditing procedures for the purpose of expressing our opinion on the City's fmancial statements.
An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform
the governing body or audit committee of any matters involving internal control and its operation that we consider to be
reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable
conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal
control that, in our judgment, could adversely affect the entity's ability to record, process, summarize, and report fmancial data
consistent with the assertions of management in the financial statements.
City of Centerville
December 19, 2002
Page Three
Audit Administration, Fees, and Other
We understand that your employees will prepare all cash or other confirmations we request and will locate any invoices selected
by us for testing.
Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, typing,
postage, travel, copies, telephone, etc.). We estimate that our gross fee, including expenses will be approximately $9,800. This
estimate is based on completion of our year end accounting checklist by City staff. Our standard hourly rates vary according to
the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for these fees
will be rendered each month as work progresses and are payable on presentation. In accordance with our fIrm policies, work may
be suspended if your account becomes 90 days or more overdue and may not be resumed until your account is paid in fulL If we
elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification
of termination, even if we have not completed our report. You will be obligated to compensate us for all time expended and to
reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from
your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant
additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs.
We appreciate the opportunity to be of service to the City and believe this letter accurately summarizes the signifIcant tern1S of
our engagement;Tfyouhave,~ny questions, please let us know. If you agree with the terms of our .engagement asdesctiQedil1'
this letter, please sign the enclosed copy and return it to us.
Sincerely,
ABDO, EICK & MEYERS, LLP
CertifIed Public Accountants
Jb,- 1VIJJurJt(
Steven R. McDonald, CPA
RESPONSE:
This letter correctly sets forth the understanding of the City of Centerville.
By:
Title:
i?'''~-~\ t1 1 L;'t\ 1..~-';j
1, i~ ~'rHd 1
~'-"':';,.~ ~ d ~ '" \.J
""".l .1"'''' "i=<,\\ r
,(, i\"4 ,l.,"";'t
;~..v 0~ & i
Date:
BKlillSCH~LLING LTD.
CONSULTANTS AND CERTIFIED PUBLIC ACCOUNTANTS
July 10, 2002
Dean R. Ager, CPA
Thomas LSykes, CPA
Michael S. Altman, CPA
WIlliam]. Gravelle, CPA
Deborah]. Medlin, CPA
Daria R. Benoit, CPA
To the Partners
Abdo, Eick & Meyers, LLP
We have reviewed the system of quality control for the accounting and auditing practice of Abdo, Eick &
Meyers, LLP (the firm) in effect for the year ended May 31, 2002. .A system of quality control
encompasses the firm's organizational structure and the policies adopted and procedures established to
provide it with reasonable assurance of conforming with professional standards. The elements of quality
control are gescribed in the Statements on Quality Control Standards issued by the American Institute of
Certified Public Accountants (AI CPA). The design of the system and compliance with it are the
responsibility of the firm. Our responsibility is to express an opinion on the design of the system, and the
firm's compliance with the system based on - our review.
Our review was conducted in accordance with standards established by the Peer Review Board of the
AICPA'ln performing our review, we obtained an understanding oft~e~ystem o[quality control for the
firm's accounting and auditing. practice. In addition, wetestedcompliam:::e with the-firm's quality control
policies and procedures to the extent we considered appropriate. These tests covered the application of
the firm's polfcies and procedures on selecteq engagements. Because our review was based on
selective tests, it would not necessarily disclose all weaknesses in the system of quality control or all
instances of lack of compliance with it.
Because there are inherent limitations in the effectiveness of any system of quality control, departures
from the system may occur and not be detected. Also, projection of any evaluation of a system of quality
control to future periods is subject to the risk that the system of quality control may become inadequate
because of changes in conditions, or because the degree of compliance with the policies or procedures
may deteriorate.
In our opinion, the system of quality control for the accounting and auditing practice of Abdo, Eick &
Meyers, LLP in effect for the year ended May 31, 2002, has been designed to meet the requirements of
the quality control standards for an-accounting and auditing practice established by the AICPA and was
complied with during the year then ended to provide the firm with reasonable assurance of conforming
with p'rofessional standards.
EJboJ~~
600 Wells Fargo Center' 230 West Superior Street. Duluth, MN 55802'1953 . Phone 218.722-4705 . Fax 218.722.8589
807 Cloquet Avenue . Cloquet, MN 55720.1677 . Phone218.879.1503. Fax 218.879.6240 .
Suite 228 . 1225 Tower Avenue. Superior, WI 54880 . Phone 715.394-6621 . Fax 715'394-5629
www.eikill.com
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Street (" Centervi[[e;
55038
(651) 429-3232 ...i) 'Fa7( (651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #03 - 001
A RESOLUTION AUTHORIZING APPOINTMENTS FOR 2003
THE CITY OF CENTERVILLE RESOLVES:
WHEREAS, the City Council of the City of Centerville met on January 8, 2003 at City Hall;
and
WHEREAS, the City Council of the City of Centerville discussed appointments for the 2003
year; and
THE CITY OF CENTERVILLE HEREBY RESOLVES, the following person(s) are hereby
appointed to the named positions:
COUNCIL
1;cJJ".
1. Mayor Terry Sweeney
2. Council Memberpfapra
3. Council Member Tom Lee
4. Council Member JeffPaar
5. Council Member Linda Broussard Vickers
Acting Mayor Lt~cLu "&O'LC.}~~J ~ J~s
Centerville Centennial Fire District Steering Committee Members r<\~'1 ~A..,.
'1OM l.-c..L-
Check Signing Authority - Mayor Terry Sweeney, City Administrator Kim Moore-Sykes and
Acting Mayor L.,~ 13r~s~- \/u.Jt..u..!>
North Metro Telecommunications Commission Representative !i\a.Jf'./ ~()..- .
North Metro Telecommunications Commission Representative Alternate U:'fl.;d.o.-.;:6-r~.6~~- Ui.~
Tri-City Police Department Commissioners '1Lrry Sw-e.t.JC.b.1..
Jon Grahek a
Bob Wright
Weed Inspector - Mayor Terry Sweeney
COMMITTEES/COMMISSION
Economic Development Committee
1. Committee Member Bridget Backman
2. Committee Member Paul Burke
3. Committee Member Mike Harris
4. Committee1fcmber raul Moatain
5. Committee Member Tim Rehbine
6. Committee Member Betsy Scheller
7. Committee l\fcmbcr Rick Tcrway
Council Member Liaison 1<<1;6 p~
Parks & Recreation Committee
1. Committee Member !'rla DeVine
2. Committee Member Wayne LeBlanc
3. Committee Member Kathy Peil
4. Committee Member Tedd Peterson
5. Committee Mernb~ Brian Walter
6. 't.'UMt. '~":Z:..O-/)nf2- ~
7. Vacant
Council Member Liaison ~(Yl L.~
Planning & Zoning Commission
1.
2.
(!)
4.
5.
6.
7.
Commission Member Ray De Vine
Commission Member Brian Hanson
Cflmmiggion 11:ember MMy J(} Ilelmbredrt
Commission Member Dave Kilian
Commission Member John McLean
Commission Member Tom Wilharber
Vacant
.
~~
Council Member Liaison
~ 7A--f5V.-S~&'{-d- \/~V5
STAFF/CONTRACTED SERVICES
Animal Control - Otter Lake Animal Care Center
Assessor - Anoka County t ('" d _
Auditor - Abdo, Eick and Meyers, Inc. ~f)c:L1 ~ z, -r/ , SIe ~
City Engineer - Honestroo, Rosene, Anderlik & Associates I
City Forester - Mr. Joe Goetz
Drainage Ordinance Committee - Staff
Drug TestinglEmployment Medical Examinations - NMRO/Blaine Medical Center
Emergency Services Directors (Civil Defense)
. Milo Bennett
. Joel Heckman
. Paul Palzer
Federal Savings and Loan - 4M, 4M+ Funds and Smith Barney
Fire Marshall - Milo Bennett
Fire Protection - Centennial Fire District
Housing and Redevelopment Authority (HRA) - Anoka County HRA
Health Officer - Ms. Laura Powers ?
Municipal Financial Officer - Northland Securities
Official Depository - Mainstreet Bank
Official Paper - Quad Community Press
Police Protection - Centennial Lakes Police Department
Recycling Coordinator - Staff
Senior Transportation Representative - Staff
Solid Waste Representative - Staff
Deputy Weed Inspector - Mr. Paul Palzer
~ ~ ~. p~ Pa1~LJr
Passed by the City Council of the City of Centerville this 8th day ofJanuary, 2003.
Mayor, Terry Sweeney
Attest:
December 5, 2002
Ms. Kim Moore-Sykes
City Administrator
City of Centerville
1880 Main Street
Centerville, MN 55038
Dear Kim,
Enclosed is an Addendum to the Recording Secretary Service Agreement. The Agreement
reflects an increase of less than three percent for year 2003 and extends the expiration date
to December 31, 2003.
We appreciate the confidence you have placed in TimeSaver to handle your meeting minute
needs and look forward to continuing that relationship in 2003.
If you need further infonnation or have questions, please feel free to contact me at
763-421-8999.
Best regards,
')
II
// .
19';; f j
ud./L(.L/
Carla Wirth
Owner
Enclosure: Recording Secretary Service Agreement
Return envelope
55303
-421-8999 )
7(5.3-421-9511 Vv'YV'vv.
con?
"
ADDENDUM TO
RECORDING SECRETARY SERVICE AGREEMENT
Dated: December 31, 2002
By and between TimeSaver Off Site Secretarial, Inc. and the City of Centerville, 1880 Main Street,
Centerville, MN 55038.
1. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of
the existing Recording Secretary Service Agreement dated December 31, 2001 shall be
extended under the same terms and conditions to December 31, 2003.
2. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting
(the highest rate will prevail), as follows:
a. Base Rate of One Hundred Six and 00/1 00 dollars ($106.00) for any meeting
up to one (1) hour (billable time) plus Twenty-six and 25/1 00 dollars
($26.25) for each thirty (30) minutes following the first one (1) hours; or
b. Twenty-three and 151100 dollars ($23.15) per hour for time attending
meetings, and fifteen (15) minutes prior to Call to Order 'md fifteen (15)
minutes following Adjournment with a one andone~half (1.5) hour
minimum; and Ten and 30/100 dollars ($10.30) for each page of minutes
prepared from shorthand or machine notes ofthe recording secretary as draft
minutes for submission to and the review and comment of City ofCenterville
for their preparation of final minutes.
At the end of the term of this Addendum or any extension of it, the parties may make a new
Agreement or extend or modify the terms of this Agreement.
IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording
Secretary Service Agreement as of the day and year indicated.
January ~ 2003
CITY OF CENTERVILLE
By
Kim Moore-Sykes
Its City Administrator
December~ 2002
TIMESA VER OFF SITE SECRETARIAL, INC.
P 7f\. ~
(VvttJ !./ !vV:rf0
By
Carla Wirth
Its President & CEO
/
Anoka County Contract #2002-0249
AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM
THIS AGREEMENT made and entered into on the 17th day of December, 2002,
notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA,
State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF
CENTERVllLE, hereinafter referred to as the "MUNICIPALITY".
WITNESSETH:
WHEREAS, Anoka County has received $709,373 in funding from the Solid Waste
Management Coordinating Board and the State of Minnesota pursuant to Minn. Stat. 9 l15A.557
(hereinafter "SCORE funds"); and
WHEREAS, the County wishes to assist the Municipality in meeting recycling goals
established by the Anoka County Board of Commissioners by providing said SCORE funds to
cities and townships in the County for solid waste recycling programs.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained
in this Agreement, the parties mutually agree to the following terms and conditions:
l.. PURPOSE. The pmpose of this Agreement is to provide for coopcr~ltion between the
County and the Municipality to implement solid waste recycling programs in the
Municipality.
2. TERM. The term of this Agreement is from January 1, 2003 through December 31,
2003, unless earlier tenninated as provided herein.
3. DEFINITIONS.
a. "Problem material" shall have the meaning set forth in Minn. Stat. 9 l15A.03,
subdivision 24a.
b. "Multi-unit households" means households within apartment complexes,
condominiums, townhomes, mobile homes and senior housing complexes.
c. "Opportunity to recycle" means providing recycling and curbside pickup or
collection centers for recyclable materials as required by Minn. Stat. 9 l15A.552.
d. "Recycling" means the process of collecting and preparing recyclable materials
and reusing the materials in their original form or using them in manufacturing
processes that do not cause the destruction of recyclable materials in a manner that
precludes further use.
e. "Recyclable materials" means materials that are separated from mixed municipal
solid waste for the purpose of recycling, including paper, glass, plastics, metals,
fluorescent lamps, major appliances and vehicle batteries.
f. Refuse derived fuel or other material that is destroyed by incineration is not a
recyclable material.
1
g. "Yard waste" shall have the meaning set forth in Minn. Stat. ~ 115A.03,
subdivision 38.
4. PROGRAM. The Municipality shall develop and implement a residential solid waste
recycling program adequate to meet the Municipality's annual recycling goal of291 tons
of recyclable materials as established by the County. The Municipality shall ensure that
the recyclable materials collected are delivered to processors or end markets for recycling.
a. The Municipal recycling program shall include the following components:
i. Each household (including multi-unit households) in the Municipality
shall have the opportunity to recycle at least four broad types of materials,
such as paper, glass, plastic, metal and textiles.
11. The recycling program shall be operated in compliance with all applicable
federal, state, and local laws, ordinances, rules and regulations.
111. The Municipality shall implement a public information program that
contains at least the following components:
(1) One promotion is to be mailed to each household focused
exclusively on the Municipality's recycling program;
(2) One promotion advertising recycling opportunities available for
residents is to be included in the Municipality's newsletter or local
newspaperqnd
(3) Two community presentations are to be given on recycling.
The public information components listed above must promote the focused
recyclable material of the year as specified by the County. The County
will provide the Municipality with background material on the focused
recyclable material of the year.
IV. The Municipality, on an ongoing basis, shall identify new residents and
provide detailed information on the recycling opportunities available to
these new residents.
b. If the Municipality's recycling program did not achieve the Municipality's
recycling goals as established by the County for the prior calendar year, the
Municipality shall prepare and submit to the County by March 31, 2003, a plan
acceptable to County that is designed to achieve the recycling goals set forth in
this Agreement.
5. REPORTING. The Municipality shall submit the following reports semiannually to the
County no later than July 20,2003 and January 20,2004:
a. An accounting of the amount of waste which has been recycled as a result of the
Municipality's activities and the efforts of other community programs, redemption
centers and drop-off centers. For recycling programs, the Municipality shall
certify the number of tons of each recyclable material which has been collected
and the number of tons of each recyclable material which has been marketed. For
recycling programs run by other persons or entities, the Municipality shall also
provide documentation on forms provided by the County showing the tons of
materials that were recycled by the Municipality's residents through these other
programs. The Municipality shall keep detailed records documenting the
2
disposition of all recyclable materials collected pursuant to this agreement. The
Municipality shall also report the number of cubic yards or tons of yard waste
collected for composting or landspreading, together with a description of the
methodology used for calculations. Any other material removed from the waste
stream by the Municipality, i.e. tires and used oil, shall also be reported
separately.
b. Information regarding any revenue received from sources other than the County
for the Municipality's recycling programs.
c. Copies of all promotional materials that have been prepared by the Municipality
during the term of this Agreement to promote its recycling programs.
The Municipality agrees to furnish the County with additional reports in form and at
frequencies requested by the County for financial evaluation, program management
purposes, and reporting to the State of Minnesota.
6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized
invoices semiannually to the County for abatement activities no later than July 20,2003
and January 20,2004. Costs not billed by January 20,2004 will not be eligible for
funding. The invoices shall be paid in accorda~ce with standard County procedures,
subject to the approval of the Anoka County BO(ird of Commissioners.
7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for
eligible expenses, less revenues or other reimbursement received, for eligible activities up
to the project maximum as computed below, which shall not exceed $16,102.00. The
project maximum for eligible expenses shall be computed as follows:
a. A base amount of $10,000.00 for recycling activities only; and
b. $5.40 per household for recycling activities only.
8. RECORDS. The Municipality shall maintain financial and other records and accounts in
accordance with requirements of the County and the State of Minnesota. The
Municipality shall maintain strict accountability of all funds and maintain records of all
receipts and disbursements. Such records and accounts shall be maintained in a form
which will permit the tracing of funds and program income to final expenditure. The
Municipality shall maintain records sufficient to reflect that all funds received under this
Agreement were expended in accordance with Minn. Stat. 9 115A.557, subd. 2, for
residential solid waste recycling purposes. The Municipality shall also maintain records
of the quantities of materials recycled. All records and accounts shall be retained as
provided by law, but in no event for a period of less than five years from the last receipt
of payment from the County pursuant to this Agreement.
9. AUDIT. Pursuant to Minn. Stat. 9 16C.05, the Municipality shall allow the County or
other persons or agencies authorized by the County, and the State of Minnesota, including
the Legislative Auditor or the State Auditor, access to the records of the Municipality at
3
reasonable hours, including all books, records, documents, and accounting procedures
and practices of the Municipality relevant to the subject matter of the Agreement, for
purposes of audit. In addition, the County shall have access to the project site(s), if any,
at reasonable hours.
10. GENERAL PROVISIONS.
a. In performing the provisions of this Agreement, both parties agree to comply with
all applicable federal, state or local laws, ordinances, rules, regulations or
standards established by any agency or special governmental unit which are now
or hereafter promulgated insofar as they relate to performance of the provisions of
this Agreement. In addition, the Municipality shall comply with all applicable
requirements of the State of Minnesota for the use of SCORE funds provided to
the Municipality by the County under this Agreement.
b. No person shall illegally, on the grounds of race, creed, color, religion, sex,
marital status, public assistance status, sexual preference, handicap, age or
national origin, be excluded from full employment rights in, participation in, be
denied the benefits of, or be otherwise subjected to unlawful discrimination under
any program, service or activity hereunder. The Municipality agrees to take
affirmat:ve action so that applicants and employees are treated equally. with '
respect to the following: employment, upgrading, demotion, transfer, recruitment,
layoff, termination, selection for training, rates of pay, and other forms of
compensation.
c. The Municipality shall be responsible for the performance of all subcontracts and
shall ensure that the subcontractors perform fully the terms of the subcontract.
The Agreement between the Municipality and a subcontractor shall obligate the
subcontractor to comply fully with the terms of this Agreement.
d. The Municipality agrees that the Municipality's employees and subcontractor's
employees who provide services under this agreement and who fall within any job
classification established and published by the Minnesota Department of Labor &
Industry shall be paid, at a minimum, the prevailing wages rates as certified by
said Department.
e. It is understood and agreed that the entire Agreement is contained herein and that
this Agreement supersedes all oral and written agreements and negotiations
between the parties relating to the subject matter hereof.
f. Any amendments, alterations, variations, modifications, or waivers of this
Agreement shall be valid only when they have been reduced to writing, duly
signed by the parties.
g. Contracts let and purchases made under this Agreement shall be made by the
Municipality in conformance with all laws, rules, and regulations applicable to the
Municipality.
4
h. The provisions of this Agreement are severable. If any paragraph, section,
subdivision, sentence, clause or phrase of this Agreement is for any reason held to
be contrary to law, such decision shall not affect the remaining portion of this
Agreement.
1. Nothing in this Agreement shall be construed as creating the relationship of co-
partners, joint venturers, or an association between the County and Municipality,
nor shall the Municipality, its employees, agents or representatives be considered
employees, agents, or representatives of the County for any purpose.
11. PUBLICA TION. The Municipality shall acknowledge the financial assistance of the
County on all promotional materials, reports and publications relating to the activities
funded under this Agreement, by including the following acknowledgement: "Funded by
the Anoka County Board of Commissioners and State SCORE funds (Select Committee
on Recycling and the Environment).
12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the
Municipality harmless from all claims, demands, and causes of action of any kind or
character, including the cost of defense thereof, resulting from the acts or omissions of its
public officials, officers, agents, empl~~fees, and contractors relating to activities
performed by the County under this Agreement.
The Municipality agrees to indemnify, defend, and hold the County harmless from all
claims, demands, and causes of action of any kind or character, including the cost of
defense thereof, resulting from the acts or omissions of its public officials, officers,
agents, employees, and contractors relating to activities performed by the Municipality
under this Agreement.
The provisions of this subdivision shall survive the termination or expiration of the term
of this Agreement.
13. TERMINATION. This Agreement may be terminated by mutual written agreement of
the parties or by either party, with or without cause, by giving not less than seven (7) days
written notice, delivered by mail or in person to the other party, specifying the date of
termination. If this Agreement is terminated, assets acquired in whole or in part with
funds provided under this Agreement shall be the property of the Municipality so long as
said assets are used by the Municipality for the purpose of a landfill abatement program
approved by the County.
5
IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates
first written above:
CITY OF CENTERVILLE
COUNTY OF ANOKA
By:
Name:
By:
Dan Erhart, Chairman
Anoka County Board of Commissioners
Title:
Date:
Date:
ATTEST:
By:
Municipality's Clerk
John "Jay" McLinden
County Administrator
Date:.
Date:
Approved as to form and legality:
Approved as to form and legality:
Assistant County Attorney
I:\CIV ATTY\PCH\Integrated W aste\LOW - TECH\RECYCLlN\CONTRACT\RECYC2003. wpd
6
tervi[[e
iF .,tabashed
STAFF REPORT
DATE:
January 8, 2003
RE:
Resolution 03-006 Amending Resolution 02-060 Vacating Goiffon Road
To:
Honorable Mayor and City Council
FROM:
Kim Moore-Sykes, City Administrator
.................................................................................
Staff discovered that the signed Resolution 02-060 vacating Goiffon Road does not state
specifically which portions of Goiffon Road the vacation included. The cunent resolution as
received by Staff indicates that all of Goiffon Road is vacated.
AS the Council will note, the attached copies of the posting and the mailed notices do state that the
portion of Goiffon Road to be vacated is that portion from CSAH 14 to Sorel. In speaking with the
City Attorney, he indicated that the Council would only need to approve Resolution 03-006 that
would amend Resolution 02-060 to specify that portion from CSAH 14 to Sorel as the vacated
section of road.
nitervi{[e
. uta&[isfied 1857
1880 Main Street . Centervi{{e; %'J\[ 55038
(651) 429-3232 . :Fa?( (651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #03 - 006
A RESOLUTION AMENDING RESOLUTION #02-060 ADOPTED ON
DECEMBER 19,2002 TO VACATE GOIFFON ROAD
WHEREAS, it was discovered by Staff that clarification was needed in regards to
the section of Goiffon Road that would be vacated and language clarification was needed
to properly vacate the section of Goiffon Road between Sorel Street and County Road 14
(CSAH 14 - Main Street) rather than language used in Resollltlcm#02-060; and
WHEREAS, Resolution #03 - 006 Amends Resolution #02-060 previously
adopted and reads as follows:
WHEREAS, Minnesota Statute Section 412.851, entitled "Vacation of Streets,"
authorizes the City Council of a statutory city by resolution to vacate any street on its
own motion; and
WHEREAS, the City of Centerville is a duly incorporated Statutory City; and
WHEREAS, a public hearing was held on December 3 and December 9, 2002,
which was preceded by two weeks' published and posted notice, to consider of the
vacation of the section of Goiffon Road between Sorel Street and County Road 14
(CSAR 14 - Main Street), located in the City of Centerville, Anoka County, Minnesota;
and
WHEREAS, written notice of said public hearing was mailed to each property
owner affected by the proposed vacation at least ten days prior to the hearing (See
Attached); and
WHEREAS, the City Council of the City of Centerville declares that it has been
determined after due consideration that is in the public interest to vacate that section of
Goiffon Road between Sorel Street and County Road 14 (CSAR 14 - Main Street),
located in the City of Centerville, Anoka County, Minnesota.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Centerville hereby vacates that section of Goiffon Road between Sorel Street and County
Road 14 (CSAR 14 - Main Street), located in the City of Centerville, Anoka County,
Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF CENTER VILLE TIDS
DAY OF ,2003
APPROVED:
Terry Sweeney
Mayor, City of Centerville
Teresa Bender
Clerk, City of Centerville
1880 'Jv[ain Street (j) Centervi[[e; :M'J\L 55038
(651) 429-3232 (j) ~a7( (651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #02-060
A RESOLUTION AUTHORIZING
THE VACATION OF GOIFFON ROAD
WHEREAS, Minnesota Statute Section 412.851, entitled "Vacation of Streets,"
authorizes the City Council of a statutory city by resolution to vacate any street on its own
motion; and
WHEREAS, the City of Centerville is a duly incorporated statutory city; and
WHEREAS, a public hearing was held on Decep'ber 3 and December 9, 2002, which
was preceded by two weeks' published and posted notice, to consider of the vacation of Goiffon
Road, located in the City of Centerville, Anoka CJnty, Minnesota; and
WHEREAS, written notice of said public hearing was mailed to each property owner
affected by the proposed vacation at least ten days prior to the hearing; and
WHEREAS, the City Council of the City of Centerville declares that it has been
determined after due consideration that is in the public interest to vacate Goiffon Road, located
in the City of Centerville, Anoka County, Minnesota.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Centerville hereby vacates Goiffon Road, located in the City of Centerville, Anoka County,
Minnesota.
AD0PTED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE TillS
\, "J
OFi\ccllTiIDU) ,2002
DAY
APPROVED:
/~~ I:
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-',{;.. .-......."
Tim Swedberg
Mayor, City of Centerville
Teresa Bender
Clerk, City of Centerville
..,.. ~ ._ _ .._.. ._~_ __,.. _n.."...~~_ ~ _._
_.E.!!!!.. 'J'v[ain_~tTeet () Centervi[[e/ 'Ji;['JI[ 55038
(651) 429-3232 G> :Fate (651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
NOTICE OF PUBLIC HEARING
STREET VACATION (GOIFFON ROAD) BETWEEN SOREL STREET AND
MAIN STREET (CSAH 14) WILL BE HELD BEFORE BOTH THE PLANNING
AND ZONING COMMISSION AND CITY COUNCIL
NOTICE IS HEREBY GIVEN, that the Planning and Zoning Commission and the City
Council of the City of Centerville will consider the street vacation of Goiffon Road
between the streets of Sorel and CSAH 14 or Main Street. St. Genevieve's Church has
req _ested that the City vacate this street due to traffic and public safety issues. The
meeting is scheduled for Tuesday, December 3, 2002 and Monday. December 9, 2002
respectively at 6:30 p.m. or shortly thereafter. The purpose ofthe meeting is to ascertain
public input regarding the above request.
The City Hall is ADA accessible. Requests for hearing assisted devices or a sign
language interpreter must be received before 4:00 p.m. November 29, 2002. All persons
interested are invited to attend and to be heard, orally or in writing. You may call City
Hall (651) 429-3232 if you have any questions.
November 13, 2002
Teresa Bender, City Clerk
Published in the Quad Community Press November 19 and November 26, 2002
'-:--,. j (,r;~r; A A, F' ~c~c=__c~~__~~_~__
'L5 ifa!O!-0i "e/--l-- 1& 7
~~~880 '.Main Street @ Centervi[[e/ 'JI/['J\{ 55038
(651) 429-3232 @ r.[m( (651) 429-8629
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF CENTERVILLE
RESOLUTION #02-060
A RESOLUTION AUTHORIZING
THE V ACA TION OF GOIFFON ROAD
WHEREAS, Minnesota Statute Section 412.851, entitled "Vacation of Streets,"
authorizes the City Council of a statutory city by resolution to vacate any street on its own
motion; and
WHEREAS, the City of Centerville is a duly incorporated statutory city; and
WHEREAS, a public hearing was held . . December 3 and December 9, 2002, which
was preceded by two weeks' published and'postednotice, to consider of the vacation of Goiffon
Road, located in the City of Centerville, Ariokat":ounty, Minnesota; and
WHEREAS, written notice of said public hearing was mailed to each property owner
affected by the proposed vacation at least ten days prior to the hearing; and
WHEREAS, the City Council of the City of Centerville declares that it has been
determined after due consideration that is in the public interest to vacate Goiffon Road, located
in the City of Centerville, Arioka County, Minnesota.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Centerville hereby vacates Goiffon Road, located in the City of Centerville, Arioka County,
Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE THIS DAY
OF ,2002
APPROVED:
Tim Swedberg
Mayor, City of Centerville
Teresa Bender
Clerk, City of Centerville
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1880 Main Street @ Centervi[[e; 'lv[:A[ 55038
(651) 429-3232 (f} :Fa?( (651) 429-8629
AFFIDAVIT OF MAILING PUBLIC HEARING NOTICE
State of Minnesota)
County of Anoka )
City of Centerville)
I, Teresa Bender, being first duly sworn, deposes and says:
I am a United States citizen, over twenty-one (21) years of age, and the City Clerk
of the City of Centerville, Minnesota.
On November 15,2002, acting on behalf of the said city, I deposited in the United
States post office box located at Tom Thumb, Centerville, Minnesota, copies of the
attached notice oivacation of Goiffon Road, enclosed in envelopes, with postage thereon
fully prepaid, addressed to the following persons at the addresses appearing opposite their
respective names:
NAME
ADDRESS
See Attached
There is delivery service by United States mail between the place of mailing and the places so
addressed.
---'--"''"'Z:~-LA . .'~) .~~"-
C_ ........ ~. ,
Teresa D. Bender, City Clerk
Subscribed and sworn to before me this 15th day of November, 2002.
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. LY.:/ '.,s. Notarj Puolic
j\ fvlinnesota ~
2007COUNTY ~
3 My CommisSion Exp,res Jan 31 2005
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Office_Address_List 11/26/2002
First Name Last Name Address Line 1 Cit State
Current Owner 7071 Centervill Centerville MN
Mr. David Fisher or Current Owner 7072 Centervill Centerville MN
City of Centerville or Current Owner 1880 Main Stre .Centerville MN
-,
Mr. & Mrs. Sherman Peters or Current Owner 7082 Centervill .Centerville MN
Mr. William Bisek or Current Owner 7084 Centervill Centerville MN
M & M Endeavors or Current Owner 21195 Iverson Forest Lake MN
M & M Endeavors or Current Owner 21195 Iverson Forest Lake MN
Ms. Marjorie Carpenter or Current Owner 26004 Hunter Wyoming MN .,
Ms. Marjorie Carpenter or Current Owner 26004 Hunter Wyoming MN t/
Ms. Virginia Maher or Current Owner 7098 Centervill Centerville MN 'i-,
Ms. Patricia Camp or Current Owner 7121 Centervill Centerville MN
Mr. & Mrs. Eugene Houle or Current Owner 7124 Centervill Centerville MN
.
Mr. James Smith or Current Owner 1629 Peltier La Centerville MN
Current Owner 7058 Centervill Centerville MN \,J'
Current Owner 7089 Centervill Centerville MN
~
Mr. & Mrs. Ralph Wanless or Current Owner 7045 Goiffon R Centerville MN
Mr. John Gross or Current Owner 7059 Goiffon R Centerville MN
Church of St. Genevieve or Current Owner 7087 Goiffon R Centerville MN t*'
Terry Shipley or Current Owner 7060 Goiffon R Centerville MN
~.i
Mr. David Kapaun or CurrcntOwner 7067 Goiffon R Centerville MN
~r
Mr. & Mrs. Alan LaMotte or Current Owner 1643 Heritage Centerville MN
Mr. & Mrs. Robert Clearence 0 Current Owner 1649 Heritage Centerville MN \.t
Current Owner 1664 Heritage Centerville MN
Mr. Brian Spiess or Current Owner 1680 Heritage Centerville MN :;
Current Owner 1588 Heritage Centerville MN v-'
Current Owner 1580 Heritage Centerville MN
'1
Mr. Peter Despen or Current Owner 1688 Heritage Centerville MN
Current Owner 1687 Main Stre Centerville MN
\I
Mr. Robert Sheeran or Current Owner 1691 Main Stre Centerville MN
DCS Properties or Current Owner 1695 Main Stre Centerville MN
Mr. Gary Barott or Current Owner 13345 E. Rond Forest Lake MN
Farmers Insurance Group Current Owner 1709 Main Stre Centerville MN v
Mr. & Mrs. Paul Swenson or Current Own 7124 Main Stre Centerville MN v'
Ms. Betty Berg or Current Owner 7129 Main Stre Centerville MN 'l
Current Owner 7121 Main Stre Centerville MN v
Current Owner 7113 Main Stre Centerville MN v
Current Owner 7111 Main Stre Centerville MN y
Current Owner 7045 Main Stre Centerville MN
Current Owner 7046 Main Stre Centerville MN If
Mr. & Mrs. Paul Miller or Current Owner 1680 Sorel Str Centerville MN It'
Current Owner 1683 Sorel Str Centerville MN v
Ms. Julie Lindsey or Current Owner 1687 Sorel Str Centerville MN
Ms. Judith Olson or Current Owner 1688 Sorel Str Centerville MN
City of Centerville or Current Owner 1694 Sorel Str Centerville MN ~/
Mr. David Kilian or Current Owner 1695 Sorel Str Centerville MN
Page 1 ,
Office_Address_List
11/26/2002
ZIP Code
55038
55038
55038
55038
55038
55025
55025
55092
55092
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55025
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
55038
Page 2
8SO~~ NW 'g!I'^-":JjUg;)
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19UMO jU"llnJ 10 lIlltUS SgUlU f .1W
gross Jvifl{; '3JJJI14nu3:J . m11S"ulV}'6 088i
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1880 'Main Street. Ccntervi[fe, 'M'I( 55038
Cun-ent Owner
7058 Centerville Road
Centerville, MN 55038
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1880 7v{ain Street. Centervi({c, ?vf2{ 55038
Current Owner
7089 Centerville Road
Centerville, MN 55038
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1880 'Main Street. Centeroi[fe, 'M'I( 55038
Mr. & Mrs. Ralph Wanless or Current Owner
7045 Goiffon Road
Centerville, MN 55038
ervi[[e
1880 Main Street. Centervi[[e, 1Jvf:J.l 55038
Ms. Marjorie Carpenter or Current Owner
26004 Hunter Avenue
Wyoming, MN 55092
tervi[[e
'Establisfleif 1857
1880 'Main Street. Centerville, 5\f'J\[ 55038
Ms. Virginia Maher or Current Owner
7098 Centerville Road
Centerville, MN 55038
'.tervi[[e
'Established 1857
1880 Main Street. Centervi{[e, 'M2{ 55038
Ms. Patricia Camp or Cunent Owner
7121 Centerville Road
Centerville, MN 55038
'Established 1857
1880 'Main Street . CentervuCe, 'M'J\[ 55038
Mr. & Mrs. Eugene Houle or Current Owner
7124 Centcrville Road
Centerville, MN 55038
erviCCe
1880 Main Street. CentervilJe, M9{ 55038
Mr. William Bisek or Current Owner
7084 CentervilIe Road
Centerville, MN 55038
terviCCe
'Esta6[isliea 1857
1880 Main Street . Centervi1{e, M9{ 55038
M & M Endeavors or ClilTent Owner
21195 Iverson Avenue North
Forest Lake, MN 55025
terviCCe
'Esta6[isliea 1857
1880 Main Street . Centervif[e,:M'J'o.[ 55038
M & M Endeavors or Current Owner
21195 Iverson Avenue North
Forest Lake, MN 55025
'Esta6[islieli 1857
1880 Main Street' . Centeroi1Je, M9{ 55038
Ms. Marjorie Carpenter or Current Owner
26004 Hunter Avenue
Wyoming, .I'vIN 55092
ervi[{e
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18809l1ainStreet . Centerviffe, 'M'J{ 55038
CUlTent Owner
7071 Centerville Road
Centerville, MN 55038
tervi[{e
'Istabasned 1857
1880 Main Street . [entervif[e,:Jvf9..f.. 55038
Mr. David Fisher or Current Owner
7072 Centerville Road
Centerville, MN 55038
'EstaMisned 1857
1880 9I1ainStreet . Centervi1le, 'M'J{ 55038
City of Centerville Of Current Owner
1880 Main Street
Centerville, MN 55038
'IstaMisned 1857
18809l1ainStreet . Centerviffe, 'M'J{ 55038
Mr. & Mrs. Sherman Peters or Current Owner
7082 Centerville Road
Centerville, MN 55038
ervi[[e
1880 'Main Street. CenteroJ[e, ;Jb{ 55038
Ms. Judith Olson or CUlTent Owner
1688 Sorel Street
Centerville, MN 55038
tervi[[e
'Esta6[ishea 1857
1880 'Main Street. Centeroi((e, ;Jb{ 55038
City of Centerville or Cunent Owner
1694 Sorel Street
Centerville, MN 55038
tervi[[e
'Esta6rished 1857
1880 'Main Street. Centeroi[(e,;Jb{ 55038
Mr. David Kilian or Current Owner
1695 Sorel Street
Centerville, l'vlN 55038
tervi[[e
'Esta6[ishea 1857
1880 'Main Street . CenterrJi{{e,;Jb{ 55038
Mr. John Gross or Current Owner
7059 Goiffon Road
Centerville, MN 55038
tervi[[e
'Esta[;[isfiaf 1857
1880 'Main Street. Centervi((e, g,{'l{ SS038
Current Owner
7046 Main Street
Centerville, MN 55038
tervi{[e
'EstaEj[isfiaf 1857
1880 'MainS'reet . Centervi((e, 'M'l{ 55038
Mr. & Mrs. Paul Miller or Current Owner
1680 Sorel Street
Centerville, MN 55038
..tervi{[e
'Esta6EisliEd 1857
1880 'Main Street . Centervu(e, 'M'l{ 55038
Current Owner
1683 Sorel Street
Centerville, MN 55038
tervi{[e
'Esta6[isfied 1857
1880 'Main Street. Centervi1le, 'M'l{ 55038
Ms. Julie Lindsey or Current Owner
1687 Sorel Street
Centerville, MN 55038
'tervi[[e
'Estao[isfietf 1857
1880 MainStr"t . Centervi[[e, 'J,[9{ 55038
Cun-ent Owner
7121 Main Street
Centerville, MN 55038
'tervi[[e
'Esta6lisfi cd 1857
1880 9f.{aiItStreet 0 Centervi[fe,!.M5V... 55038
Ms. Betty Berg or Current Owner
7129 Main Street
Centerville, MN 55038
tervi[[e
'Esta6[isfietf 1$7
1880 Main Street. CenterviLLe, M'l{ 55038
Current Owner
7111 Main Street
Centerville, MN 55038
'Esta6(isfied 1857
1880 Main Street . CenterviICe, M'l{ 55038
Current Owner
7045 Main Street
Centerville, MN 55038
'I.
tervi[[e
'Estao[isfzecf 1857
1880 'Main Street . Centeroif[c, 'IvfJ{ 55038
Mr. Gary Barott or Current Owner
13345 E. Rondeau Lake Drive
Forest Lake, MN 55025
tervi[[e
'Esta[,[isfzea 1857
1880 Main Street . Centervi{{e, M'i{ 55038
Falmers Insurance Group Current Owner
1709 Main Street
Centerville, MN 55038
tervi[{e
'Estao[isfzecf 1857
1880 Main Street. Centervi{{e, M'i{ 55038
Mr. & Mrs. Paul Swenson or Current Owner
7124 Main Street
Centerville, MN 55038
tervi[[e
'Estao[isfz.ea 1857
1880 Main Street. Centeroif[e, 'IvfJ{ 55038
Current Owner
7113 Main Street
Centerville, MN 55038
ervi[{e
1880 :Main Street . Centervi{{e,:M'J{ 55038
Mr. Peter Despen or Current Owner
1688 Heritage Street
Centerville, MN 55038
tervi[[e
'Esta/J{isfiea 1851
1880 %ain Street. Centervi[[e, 9v1!J{ 55038
Current Owner
1687 Main Street
Centerville, MN 55038
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1880 :Main Street . Centervi{{c, 'lIL"{ 55038
Mr. Robert Sheeran or Cun-ent Owner
1691 Main Street
Centerville, MN 55038
'Esta/J{isfierf 1851
1880 :Main Street. Centervi{{e, :M'J{ 55038
DC!, Properties or Current Owner
1695 Main Street
CenterviJle, MN 55038
1880 :Main Street. Centmri[[e, 'M:J{ 55038
Current Owner
1664 Heritage Street
Centerville, MN 55038
'EstaGrisned 1857
1880 :Main Street . Centervi[[e, :M'/{ 55038
Mr. Brian Spiess or CUlTent Owner
1680 Heritage Street
Centerville, MN 55038
1880 :Main Street . Centervi!fe, :M'/{ 55038
Current Owner
1580 Heritage Street
Centerville, MN 55038
'Esta/Kisner{ 1857
1880 :Main Street . Centervi[(e, 'M'/{ 55038
Cun"ent Owner
1588 Heritage Street
Centerville, MN 55038
terv'i[[e
'Esta6[isnea 1857
1880 %ainStreet e CentertJif[c1 M9\[ 55038
Terry Shipley or Current Owner
7060 Goiffon Road
Centerville, MN 55038
tervi{[e
'Esta6[isnea 1857
1880 MaiaS'ree' . Centervi[{e, 'Jv0{ 55038
Mr. David Kapawl or Current Owner
7067 Goiffol1 Road
Centerville, MN 55038
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lS80 %ainStreet . Centeroi[[c, ~{~ 55038
Mr. & Mrs. Alan LaMotte or CUlTent Owner
1643 Heritage Street
Centerville, MN 55038
'Esta6[isnea 1857
1880 Main Street. Centervi[{e, 'Jv0{ 55038
Mr. & Mrs. Robert Clearence or ClUTent Owner
1649 Heritage Street
Centerville, MN 55038
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MEMORANDUM
~~J
DATE:
January 8, 2003
TO:
Honorable Mayor and Councilmembers
FROM:
Kim Moore-Sykes, City Administrator
RE:
Goals and Objectives - 2003
....~...m..~..........................................m..~..........g...1
Attached for your information are a copy of the 2001 Consolidated Goals List, a copy of
the draft Goals and Objectives as they were proposed in 2001 and Staffs proposed
Strategic Planning and Goal Setting objectives.
The Goals and Objectives for 2002 were essentially the same as dIose from 200las per
the Council's directive when they reviewed them in January. 200~:.Many of the listed
goals and objectives for 2001 have been completed or are in the process of being
completed. Others have not yet been addressed.
GOAL #1 Examine Communication Methods -
* An ad hoc committee was formed and presented their report to Council.
* Updating the City's Web site on a consistent basis;
* Utilizing the City Hall sign and Cable Access ChamIel to advertise City events;
* Publishing a weekly article in the Quad Press regarding activities and events of
the Community.
GOAL #2 Parks and Recreation - The following is a listing of goals and objectives
that Council approved for 2001. An * indicates that the goal or objective was completed;
** project in progress.
*
Construction of a combination skateboard rinkJhockey facility.
*
Provide electrical power to the LaMotte Park for park activities and Fete des Lacs
celebrations.
Provide safe and supervised swimming opPOliunities at Centerville Beach.
Determine appropriate vendors to provide summer youth recreational activities at
city parks and facilities.
**
Pedestrian and Bicycle Trail Plan, Construction, and Maintenance.
** Long-term Recreation Plan. Some discussion between Staff and Council about
how this should be structured. Money was budgeted initially for a Park
employeelintem to develop a plan and programs, but was re-allocated to hire the
Finance Director.
GOAL #3 Economic Development and Planning -
Commercial and Industrial Concept and Streetscape Plans:
1. Seek professional advice on design criteria for the commercial and
industrial properties east of 20th Avenue to I35E;
**
2. Old Town renovations and streetscape. The Design Team presented
their recommendations; and Shea Architects provided a presentation
of design ideas at the City's Volunteer appreciation event in April,
2002
Develop presentation quality brochures and summary packets. This was done in
conjunction with the recruitment of a City Administrator after the resignation of
Jim Nfarch.
GOAL #4 Infrastructure Pl~nning
Long- Term and Annual Infrastructure Planning, which includes:
Sewer Management Plan
**
Surface Water and Storm Water Plan
**
Drinking Water System Plan
**
Pavement Management Plan - Steiff recommended that Bonestroo complete an
engineeringlfeasibility study of the City's water and street infrastructures to more
accurately determine the expected lifetime of these structures.
**
Wellhead Protection Plan -In conjunction with Drinking Water Plan
*
Emergency Preparedness/Civil Defense Siren Enhancements - An Emergency
Preparedness Plan exists and resides with the Fire Department. The Fire Chiefis
the Emergency jVfanager and is assisted by the Police Chief and the Public Works
Director. A new siren was installed in the summer of 2002.
GOAL #5 Planning and Zoning
* Education and Training of every member of the Planning and Zoning
Commission and the City Council. 1 believe the current members of P&Z have
participated in the GTS Planning and Zoning basic training sessions. Each
member, as well as staff and council liaison, were also members of the American
Planning Association (APA). Currently, only the P&Z Chair and Administrator
are members because of the expense of paying dues for nine people - nearly
$900.
** Ordinances and Check lists - Updating the City's ordinances continues. Several
revisions have been required for Ordinance #4, Land Use, Planning and Zoning.
Check lists continue to be developed, including a Findings of Fact summary sheet.
GOAL #6 Traffic Safety Management
This is an on-going effort between the Cities of Lino Lakes, Hugo and Centerville,
Anoka and Washington Counties and state representatives. Towards this
end, the cities of Lino Lakes, Hugo and Centerville have agreed to form a
Tri-City Joint Powers to work on traffic issues of concern for each city,
regional economic development issues and environmental issues.
GOAL #7
The
Financial Stewardship
City Administrator and City Council determined that in order to maintain
effective and appropriate Financial Stewardship, it was necessary to hire
a Finance Director. This was done in April 2002. While Staff was
completing many of thc3P fisted requirements by the statutory deadlines,
other tasks were being put off in order to accomplish this. Hiring a
Finance Director allowed for the completion of these tasks as well as
others that were equally as important and provided Council the needed
information to be able to faithfitlly execute and carry out their financial
responsibilities.
GOAL #8 Community Gardens
Blooming Boulevards and Community Gardens -
Establish a Task Force of gardeners and volunteers to determine
places for public gardens.
Provide necessary materials and resources.
Provided an area behind City Hall/Fire Hall for public garden.
GOAL #9 Fete des Lacs
* Council to provide up to $35,000 annually for this City celebration. The
committee was encouraged to broaden its activities and events to be inclusive of
all segments of the population. Due to budget constraints,. Council contributes
$10,000 annually to the Fete des Lacs community celebration.
2001 CONSOLIDATED GOALS LIST
I have attempted to consolidate the major goals that were submitted at our workshop on
Monday, January 8th. A request has been made for a workshop to be held at 7:00 on
January 31 st at City Hall to begin a ranking process for these goals. We can discuss the
ranking methodology at our meeting on the 24th. If you have something to add to
everyone's list, we can also discuss additions at the meeting. As you will see, we have
many worthwhile goals to consider. I would suggest that once priorities are placed on
these goals, we establish definitive objectives, steps and timelines for the top priorities.
This will help ensure that we are following a common vision and everyone will be on
course for another successful year.
GOALS
Begin with water tower preliminaries
Pursue downtown redevelopment
Pursue additional senior housing
Pursue park/trail development grants
Pursue specific commerciallindustrial tenants
Pursue communication enhancements
Website
Newsletter
Cable Access Channel
Pursue planning/regulation enhancements
GIS mapping of utilities
Pavement management plan
Formal assessment policy
Surface water management plan
Amend comprehensive plan with new park/trail info.
Code enforcement revisions
Document imaging
Tree replacement policy
Five Year ClP (Capital Improvement Plan)
Storm drainage/pond cleaning
21 51 Avenue joint powers agreement with Lino Lakes
Uniform by-laws for all committees
Community Center
Youth recreation programming
I35E and County Road 14 safety concerns
Reroute of County Road 14
StaffJresident communications (call logs, conversation reports
Skate/Bike/Scooter Park at LaMotte Park or City Hall
Date: March 28, 2001
To: Council and Committees
From: Tim Swedberg, Mayor
RE: Draft Goal Directives Proposal
Council began a process in January to define the goals for the City. This draft will be
reviewed at the neJd Council meeting on VVednesday, March 28, 2001 with final
approval after gathering citizen input. Specific direction is provided to City
commissions/committees and staff. This document does not preclude additional goals
that might be developed over the next two year period. This draft plan, in conjunction
with budget allocations, will provide citizens a road map for the next 2 years. Public
open houses wi!! be scheduled for Saturday April 7 from 1 0 AM-Noon and Tuesday
April10 from 7-9 PM to gather citizen input.
Each goal must be:
f0 Focused and lead to action
GP Researched and factual information provided to Council
c> Implemented without raising taxes
$ Communicated and seek public input and participation
I wi!! make a motion at the March 28 Council meeting to adopt the Civic Index from the
National Civic League as the strategic too! to evaluate and improve our civic
infrastructure. You will notice that these goals are in alignment with tl16 10 components
of the Civic Index. The Civic Index describes the types of skills and processes that
must be present 'for a community to deal effectively with its unique concerns:
1. Citizen participation
2. Community leadership
3. Government performance
4. Volunteerism and philanthropy
5. Intergroup and intragroup relations
6. Civic education
7. Community information sharing
8. Capacity for cooperation and consensus-building
a Community vision and pride
10, Regional cooperation
In this document I use statements such as "Council is interested in, Council would like,
Council wants, Council views, Council recognizes, or Council will". I am referring to my
own perceptions based on what I have heard and experienced in the first 60 days since
becoming Mayor pending final Council action. I look forward to your comments.
T~ s.w~
Centerville Mayor
Goal 1 : Examine Communication Methods
Council formed an Ad Hoc Committee Chaired by Theresa Brenner to make
recommendations on Websites, newsletters, cable television, and records management
such as document archival and imaging. Council desires a comprehensive review of all
areas of communication and particularly is interested in methods that enhance
participation from the citizens of Centervilie. I will ask Council to support this work by
authorizing funds for professional research and support from Genera! Fund Account
41400 - Newsletter.
Responsib8e leader: Theresa Brenner
Product: Final Report to Council
Plan to be Approved: Wednesday, November 12,2001 Council Meeting
Plan to be implemented: Progress reports from the Committee would be helpful.
Council may implement committee recommendations
prior to the final report date.
Goal 2: Parks and Recreation
Already improvement dollars from the Parks and Recreation Development Fee Fund are
allocated for LaMotte Park to build a combination skateboard rink/hockey rink and to
provide electrical power for the park and Fete de Lacs city celebrations. These facilities
must be built for the 2001 summer recreation season.
Now is the time to focus on a comprehensive recreation plan for all of the citizens of this
community. !tem 1 focuses on the immediate recreation needs of this summer.
~tem 1: i will ask Council to authorize dollars from the Fiscal Year 2001 Genera! Fund
for a iH;;'J'j line item called Recreation Programs. This money is to be accounted for in a
new budget code 45300 and used only for the purpose of funding recreational programs
to benefit Centerville residents. Council will work with the City Administrator to
reallocate existing FY 2001 dollars to accommodate the following priorities:
Ao Provide safe and supervised swimming opportunities at Centerville Beach for all
citizens. included in this item may be bus service, supervision, lifeguards and other
items that may be deemed necessary to accomplish the goal of safe access and
supervision of the Centerville Beach s\Jv",nming area. Hours of operation and other
implementation issues are to be determined through a cooperative agreement with the
County Parle
Responsible Leaders: Jim March and Park and Recreation Committee
Product: Develop an appropriate agreement with Anoka County Parks for approval of
Councii and implementation.
Plain to be Approved: VVednesday, May 9,2001 Council Meeting
P~an to Implemented: Summer 2001
FlHot Plan Evah.llation: September 2001
8. Determine appropriate vendors to provide summer youth recreational activities using
city parks and facilities. YMCA is already developing a program for 6-10 year aids, but
a program needs to be developed for oider youth as well. Weeklong camps for sports
(soccer, baseball, basketball etc.), science, nature, or any other item of interest should
be implemented for summer 2001 as a pilot program using the dollars allocated. The
committee should also explore using Centerville Elementary School for supervised
recreational activities throughout the year. The committee is encouraged to contact
Uno Lakes Pari" and Recreation to determine if there are any opportunities that could
benefit citizens of both communities.
Responsible Leaders: Parks and Recreation Commission and Jim March
Proch..!lct: A recommendation to Council on recreational activities the City will provide
this summer through either fee for service contracts, partnerships, sponsorships, or
direct service from the City.
P!an to be Approved: Wednesday, May 23,2001 Council Meeting
Plan to be Implemented: Summer 2001
Pilot Pian Evaluation: September 2001
Goal 2 Parks and Recreation
Item 2. Pedestrian and Bicyc~e TraU Access Plan, Constrll.llctaon and Maintenance
It is important that citizens have access to businesses, schools, parks, and public
buildings by walking and bicycling. Council will update the Comprehensive Plan in May
2001 as recommended by the City Administrator. Park and Recreation Committee
plans such as the trail plan should be included in the revised document. Council will
hold a public hearing on the trail plan at the April 11 Council Meeting. Based on the
input of citizens and the committee, a final plan will be included in the updated
Comprehensive Plan. The plan should include not only trail locations, guidelines or
standards for constn..!ction, and priorities for construction.
Council has already allocated dollars from the General Fund for item 46000 Traiiways
construction and maintenance. Trail construction is an ideal opportunity for citizen
participation and volunteer help.
Respoi1sib~e leaders: Park and Recreation Committee and Council
Product: Tra!1 Plan for pedestrian and bicycle access
P;an to be Approved: April 11, 2001 Councii Meeting - Public Hearing
Apri! 25, 2001 Council Meeting - Plan Approval
iP~an to ~mp;emented: As development occurs and per recommendations
Of Park and Recreation COrlimittee and possible
Street Scaping Plans
P!an Ewa~uat~Ort: Yearly Review by Council with Committee
Goal 2 Parks and Recreation
Item 3. long~term Recreation Plan
Committee and citizen advice is needed to determine recreation service and facilities
priorities.
What seiVices do citizens want by age group?
a. Elementary School youth
b. Middle Schoolers
c. High Schoolers
d. Adults
e. Seniors
Who should provide the desired recreation services?
a. City staff
b. Partnership with another city or cities
c. Partnership with the school district
d. Private vendor fee-for-service contracts
e. Volunteers
f. A combination of the above options
\Nhat facilities are needed provide the services? The answers to these types of
questions will drive thefinlrng and features of community multipurpose facilities to be
designed in 2002 and constructed in 2003.
Respoil1sible leaders:
Product:
Pian'Io be Approved:
Park and Recreation Committee and Council
Recreational Service and F aciiities Plan
November 14, 2001 Council Meeting - Public Hearing
November 28, 2001 Council Meeting - Plan ;A,pproval
Plan will direct Council Budget Allocation 'for 2002 and
Capital Improvement Plan Allocation
Yearly Review by Council with Committee
P~an to ~mpMemented:
Plan Evaiuation:
Goa! 3 Economic Development and P~anning
Item 1. Commercial and ~ndlilstrial Concept and Streets cape P~ans
Council wants professional advice on design criteria for the commercial and industrial
properties east of 20th Avenue towards the freeway and help with old town renovations.
We want to get ahead of the development curve that Council views as accelerating.
I will ask Council for an additional dollars for professional planning and engineering
services to design a Streetscape Plan for the City and a concept pian for downtown and
all commercial and industrial properties. Council workshops will be held to examine
vendor's plans with a plan completion date of fail 2001. The plan will be referenced as
part of the comprehensive plan with recommendations for commercial and industrial
development and streetscapes.
R.,~sponsnbie le~der$: Council with input and review from Economic Development
Committee, Planning and Zoning Committee, and Jim March
Pmduct$: Concept Plans for Commercial and Industrial Propei1y
Streets cape Plans for Main Street, 20th Avenue, Old Town
Design Criteria Options for Developers
fP~@!l1l to be AhQlprrollJed: Upon completion and review
?!an to be UT(:JfPH(.eme[jJt~(!:;]~ :t\f ';orr~mercial and industrial properties are deve!cp,ed Elnd
:8rra8tscapes phased in to complete
Goal 3 Economic Development and Planning
Item 2. Develop presentation quality brochures and summary packets that:
A Welcome business and homeowners to the City.
B. Explain development processes for commercial, industrial, and residential
property including permits, certifications, current code requirements, and review
processes.
C. Explore options with State of Minnesota Economic Development agencies to
promote the commercial and industrial land east of 20th Avenue.
Responsible leader: Economic Development Committee
Pmducts: Brochures
Plan lobe Approved: Upon completion and Council review
Plan to be implemented: Upon completion
Goal 4 Infrastructure Planning
Item 1, long-term and Annuallnfrastn.actul1'e planning
Maintenance of roads, water, and sewer facilities must be planned with regular
maintenance and replacement before systems fail. Within this category are items such
as a new watertower, sewer and water line extension, pavement management plan,
surface water management plan, capital improvements pian, and storm drainage and
pond maintenance. Council is interested in not only a current assessment of
infrastructure, but a glimpse of the City's infrastructure for the useful life of facilities.
The key question for each of these plans is what fee structure and general fund
allocation is needed to ensure that the City's infrastructure is designed, built and
maintained to applicable standards. If there is industry standard software that can
display the needed information, Council would like a recommendation.
A. Sewer Management Plan
B. Surface Water and Storm VVater Plan
C. Drinking Water System Plan
D. Pavement Maintenance Plan
E. Drinking Water V\fellhead Protection Plan
F, Emergency Preparedness Civil Defense Siren Enhancements
ReslPolT\1su!b~e Lea\de~':
Pmducts:
Public \!\forks Director
Plans as outlined above w~th yearly costs and anniJal
schedule of maintenance, construction, and costs for
each area
Costs for design, maintenance, and construction by
August 15 to Council
P~an to be implemented: Annually with review in August
P!i2Jln'to be Approved:
Goal 5 Planning and Zoning
~tem 1" Education and Training
Every member of Planning and Zoning and the City Council should be trained in the
fundamental requirements to function as a Planning and Zoning Commissioner. The
City will arrange for training in Centerville and invite adjacent communities to attend the
seminars. Council also recognizes the need for professional expertise and will contract
for architectural support services on an as needed basis.
Responsible leader: Jim March and Planning and Zoning Commission
Products: Train Council and P&Z to accepted standards
Plan to be Approved: June 13 Council Meeting
P!an to be !mp~emented: Completed by July 2002
Goal 5 P~anning and Zoning
Item 2. Ordinances and Checklists
Council needs a system of checklists that ensure a developer has met all the ordinance
and planning criteria. Also in the checklist are steps and procedures to ensure that
appropriate officials such as the police and fire chiefs, County, and other agencies have
had proper time to offer comment before Council approval or disapproval.
Of particular interest is to determine if a modification or new ordinance should require
radon sampling in new constmction. Also a question to be raised is a requirement to
pwvide sump pump drainage in all new construction.
Also developers agreements or administrathJ8 procedures should state what conditions
require reconsideration by Council per the recent issue em Mounds Trail. It is extremely
important that citizens understand the processes for new construction and remodeling
and that the public is presented consistent accurate information.
lR.esporasibBe leader:
Products:
Plans !'D be apPll'Oved:
P~ail1ls to implemented
P~anning and Zoning and Jim March
Rules, procedures, ordinances and cheddis'ts
September 2001 or sooner
October 2001 or soon\&t'
Goal 6 Traffic Safety Management
Traffic management is another goal, but is focused externally towards the County, State
and Federal Governments. Council will make a resolution to seek financial assistance
to fix the safety problems at i35E and Main Street. Council also supports ramp
construction to connect i35E and !35W at the "V" north of Centerviile. Council opposes
an interchange at 135W and County 14 adjacent to Rice Creek Chain of lakes Reserve
and will make a resolution to remove this from the Metropolitan Council's 20-year road
plan.
Responsible le~der:
Products:
Mayor, Senator Krentz, Representative Vandeveer
Resolution at March 28, 2001 Council meeting
Mayor wi!! lobby for the major road imprcniements with
govemement agencies
Goal 7 Financial Stewardship
Financial stewardship, budget allocation, and policy are Council's foremost
responsibility. Council will schedule one workshop each month to provide needed
oversight and guidance on financial matters and strategic direction.
To provide clarity in financial matters:
<l9 Staff will ensure timely payment of all bills without exception
@ The account which is being expensed will be shown on all checks
<\) The purpose of the expense or fund transfer wi!! be explained
$ Two signatures are required on all checks except payroll and taxes
4J Activity in all fund accounts will be listed monthly for presentation to Council
@ The General Fund Reserve will be listed as a budget item and maintained at 50% of
projected General Fund expenditures.
<ill Fee schedules wi!! be commensurate with seniice rendered.
Council will adopt a preliminary budget by September 15 and all committees and staff
departments will provide preiiminaPJ estimates of need by August 15 each year.
Respo!1sabije le~der: Council and City Administrator, City Clerk/Treasur'sr
Goal 8 Community Gardens
item 1. Blooming Boulevards and Communti'ty Gardens
Gardening is the number one hobby in America and can be enjoyed by all ages from
youth to senior citizens. Council believes vacant public lands and rights of way are
suitable sites for decorative gardening and production of food to augment families'
nutritional needs. A portion af the food could also be grawn for needy families in the
area. Council believes a task force of gardeners and volunteers can spruce up
Centerviile through efforts to plant and maintain public gardens. The City of
Minneapolis has a very successful program that cauld be adopted. Council asks for the
advice and caunsel of the City Forester Joe Goetz, and gardeners throughout the City
on this issue. The City would provide necessary materials to construct planting boxes
and other needed items.
e Identify possible garden locations
@ Identify needed materials to start program
@l Publicize and promote program
R~$ponsible Leader: Council and Joe Goetz and volunteers
Product: Public spaces gardening and education program
Plan to be approved: May
Plan to be implemented: June
Goa! 9 Fete de lacs
Community pride and celebration are important components of the health of every city.
Council appreciates the volunteer spirit and effort of the many people and sponsors who
make the annual event a success. Council will pay in advance up to $35,000 annually
for bills properly identified as necessary for the conduct and performance of the annual
festival. The committee is encouraged to broaden its activities and events to be
inclusive of ail segments of the population from youth to seniors, businesses to
churches and nonprofit groups. Council particularly would like the committee to work
with and engage the staff of Centervilie Elementary and St. Genevieves Sunday School,
plus Chauncey Barrett Gardens and senior citizens.
Respo!l1sib~e Leader: Fete de lacs Committee
Products: Organize, plan, direct, and evaluate annual celebration
P~a.n to be approved: Budget plan by August 15 for next year
P~an to !be implemented: Each summer
STRATEGIC PLANNING AND GOAL SETTING
2003
1. The following items are projects that need to be completed in 2003 as required by
either federal or state law.
NPDES - Randy Neprash, Bonestroo, et al and Staff
Surface Water Management
Pond Inventories
Water Tower
II. Proposed goals and strategic planning issues as determined by City Staff.
SENSYS -
Implementation of this remote utility reading program. The
computers and software are in place. New construction has had the
remote monitors installed. Staff will need to complete the
installations of these monitors for existing commercial, industrial
and residential stmctures. Staff members have had initial training
on the system. Ongoihgtraimnghas been scheduled.
FEASIBILITY STUDIES -
Street Reconstruction Plan needs to be done to better assess
reconstruction activities for the City's streets.
Streetscape Design and Plan for Main Street and the Downtown
streets. The thought was to get out in front of the County's
reconstruction and improvements plans for that portion of CSAH
14 that goes through Centerville and integrating what the City
wants with what the County has planned.
Water Looping/Main Construction Plan needs to also be in place
when streets are being proposed for new developments and when
they need to be reconstructed. Street reconstruction offers an
opportunity to replace or repair water mains, sewer pipes and other
utilities that exist under the streets.
ESTABLISH DOWNTOWN/MAIN STREET TASK FORCE (6 - 8 members)
SPECIAL ASSESSMENT POLICY
Establish a special assessment policy that is more equitable and
fair. Staff suggests investigating the use of percentages. .
COMPUTER / TECHNOLOGY REPLACEMENT PLAN (similar to CIP)
REVISE COMPREHENSIVE LAND USE PLAN
ORDINANCE CODIFICATION
2ND ADDITION TO CHAUNCEY BARRETT
COMPENSA TION SCHEDULE FOR MA YOR AND COUNCIL
LAMOTTE PARK BUILDING
DEVELOPMENT OF BUCKBEE PROPERTY
PHEASANT MARSH PHASE III
HUNTER'S CROSSING, PHASES II AND III
CONSTRUCTION OF NEW WATER TOWER --
As per Water Interconnect Agreement with Lino Lakes
21 st AVENUE CONSTRUCTION
BLi'CHLER ROAD CONSTRUCTION
PELTIER LAKE DRIVE
STAFF COMPENSATION STUDY AND JOB DESCRIPTION UPDATE-
A Staff Compensation Study may be a project that the City will be
forced to undertake depending on the outcome 0 f the Pay Equity
Report that the City is required by the State Department of
Employee Relations. Staffs preliminary assessment is that the
City will not be in compliance with established pay equity
requirements based on the fact that the non-union staff is treated
differently than the unionized staff. This fact was mentioned by
Scott LePak, labor law attorney from Barna, Guzy and Steffen and
it was his opinion that all staff members should be treated the
same.
Some Staff job descriptions updates have been done. But as a part
of the Compensation Study, the City may have to rethink what
Staff does, who should do what and cross-training opportunities.
This project can continue with the understanding that it may be
expanded should a compensation study be required.
JANUARY
S M T'T
2
,~
5 67 9
12 13 DIJ15 16
19 ,@) 21'23
26 27 28 29 30
FEBRUARY
S M T W T
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MARCH
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23 24 25~& 27
30 31
2003
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17 18
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31
JULY 2003
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13 14 15 16 17 18 19
20 21 22 24 25 26
27 28 29 30 31
2003
F S
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28
AUGUST
S M T W T
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34567
10 1101l' 14
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24 25 26 11]; 28
31
2003
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21 22
28 29
SEPTEMBER
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21 22 23 25
28 29 30
APRIL 2003
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,
20 21 22 24 25 26
27 28 29 30
2003
S
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2003
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26 27
OCTOBER 2003
S M T 'it T ,e S
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NOVEMBER 2003
S M T W T F S
MAY 2003
S M T W T F S
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4 5 6 ; 7 . 8 9 10
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JUNE 2003 DECEMBER 2003
S M 1:. -~ T F S S M .l ,,"" T F S
1 2.3 14' 5 6 7 1 ',213) 4 5 6
8 9[]QJ 12 13 14 7 8 1~91.11 12 13
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2003
I :> 7 1
rn + D'~r." '('I ),'j ! I P
!;LL\J' ~/ Uv0v
Esiabl,tsh,eri 1 a57
TERRY SWEENEy............ ........................ .......MA YOR
LINDA BROUSSARD VICKERS...COUNCIL MEMBER
i'v1ARY CAPRA..............................COUNCIL MEMBER
TOM LEE.......................................COUNCIL MEMBER
JEFF PAAR...................................COUNCIL MEMBER
KiM MOORE-SYKES.............CfTY ADMINISTRATOR
PAUL PALZER...........................PUBLlC WORKS DIR.
ELLEN PAULSETH....................FINANCE DIRECTOR
TERESA BENDER...................................CITY CLERK
KRIS SWEENEY..............................FINANCE CLERK
KIM STEPHAN ...... ...... .... ............ ...... ...........REC./SEC
TEDD PETERSON.............................PUBLlC WORKS
KEN COOK............................BUILOING INSPECTOR
JOEL McPHERSON..........................PUBLlC WORKS
PHONE NUMBERS:
COUNCIL MEETING
[] EDC
~.
PARK AND REC. BOARD
PLANNING COMMISSION
.J HOLIDAY-CITY HALL CLOSED
BClue~b ()()
Rosene
And!rtk &.
AssrKf8les
....... IoArdlbcb
ceeo ll3&-<4eOO
FAX ceet) e3&-CIl
Tom Pet8non 851--604-4868
Dan ~ a5H04-4808
1:\616\616GEN\cad\dwg\616COLORCAL.DWG 12120/2002 2:41:32 PM CST
Page 1 of 1
Kim
From: Kim [ksykes@centervillemn.com]
Sent: Tuesday, December 31,20023:48 PM
To: 'mmoore@towle.com'
Subject: Development Incentives
Dear Ms. Moore:
I received your e-mail this afternoon from the City Clerk. Currently, the City of Centerville does not have any
business incentive programs in place. We have a new Council taking their seats on January 6, 2003. If you
develop a proposal for their consideration, I would be more than happy to present it to them at that time.
If you have any other questions or comments, please feel free to contact me at 651-429-3232 or via e-mail,
ksykes@centervi Ilemn ~om.
Sincerely,
Kim Moore-Sykes
City Administrator
12/31/2002
Centennial Lakes Police Department I JCF I I CASE NUMBER 02287923
200 Civic Heights Circle, Circle Pines" MN, 55014- I ADD'L I I
PAGES
CLASSIFICATION CODE DISP CLASSIFICATION CODE DISP
CLASSIFICATION CODE DISP CLASSIFICATION CODE DISP
CLASSIFICATION CODE DISP CLASSIFICATION CODE DISP
REPORTING OFFICER(S)
14828 BERNARDY, DALE N
DATE REPORTED I ASSIGNED I ARRIVED I CLEARED EARliEST DA TEfTIME OCCURRED I LATEST DATElTIME OCCURRED
12/31/2002 16:04 1604 1604 1609 12/31/200216:04 12/31/200216:04
LOCA nON OF OFFENSE/INCIDENT APT I GRID I VALUE STOLEN VAlUE DAMAGED I VALUE RECOVERED
1540 PEL TIER LAKE DR CENTERVILLE, MN 55038- 05
AlJ/U I REPORTING PARTY'S NAME I DATE OF BIRTH I SEX RACE HOME PHONE
ADDRESS I APT I CITY I STATE I ZIP WORK PHONE
NARRATIVE
ON 12/31/02 I WAS REQUESTED BY INV. BLANCK TO CHECK THE ABOVE ADDRESS TO SPEAK WITH ROBERTA MORELAND TO
DETERMINE HER CURRENT ADDRESS.
THERE WAS NO ANSWER AT THE DOOR AND I DIDN'T SEE A VEHICLE AT THE ADDRESS.
SCENE CLEARED.
PERSONS IDENTIFIED IN REPORT RACE CODES O,ASIAN, N,BLACK,
NAME CODES A,ADUL T ARRESTED, AC,ARRESTING CITIZEN, C,COMPLAINANT, D,DRIVER, F,PARENT/FAMIL Y, G,GUARDIAN, J,JUVENILE ARRESTED, I,INDIAN, M~NDIANIHISPANIC,
M,MENTlONED, MP,MISSING PERSON, I,OTHER INVOLVED, O,OWNER, P,PASSENGER, PT,PERPETRATOR, R,REPORTEE, S,SUSPECT, V,VICTIM, W,WITNESS W,WHITE, H,WHITEIHISPANIC,
A,ASIANIHISPANIC. B,BLACKlHISPANIC
AlJ/U NAME DATE OF BIRTH HGT WGT HAIR EYES
ROBERTA HELAINE MORELAND
1540 PELTIER LAKE DR
ALIAS
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ENTRY 1
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PAGE 1 OF 2
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'1 (,'I 1"" (' 1, (' C' I) 'l" ',',. 'I ; ]1 " t111' (" r I] ") "~C) ( )' ". "'l'~, I (', ,i :,,] ,')' ''': ,',: <,
'. .--....\. _.,1 ,j~ ) .1.. j'L!c). ;..1.. ).t::;,L(.!~- \.. _ __^.~.J
1) CclUCcL,,' cur ';1 rs, J\ onC--\'CcH su:mcnsioj( '\
. J
1 '~,
'leI', v/11u '; gi jr)g tl1'..,:\r ernp] 111(> Lr;J!:])j~::
cd to clirl1in::1,te tbe ~':lic of hr<:co to rninlY:;,
(l
lhank Y Oll,
'] onl Jenscn
!\Cgi0l1c11 l)ircctol'
Torn Thu!11 b rood~/Iarke
;11 ('+' '111"'1
, 1 ) \ .' l ; I ~- \.-1 ~ ,
I .
" " ," '. lIllI' "." 0
d 1 ! ,.I l, '- , [, 11 i r d
1880 ':Jvfain Street (j;) Centervi[[e; Yv[:l\[ 55038
0:: ,-fa- t:;"l' ,I, (J / 18'C7
L_r.)~ ,uv~rt.-vw --'o-f- u;
(651) 429-3232 (~'Fa;c (651) 429-8629
December 23,2002
Ms, Patty Woolfery-Flatten
6814 Grouse Hollow
Centerville, MN 55038
Dear Ms, Flatten:
I just wanted to take a moment to make you aware that Ground Development paid the
assessments \NC'e to potentin1ly be assessed to YOtlf property on Decernber 12, 2002.
rIhe iCity apolDt~izes for the inc()rr'lCtlienc-e t
State "Iv'1 is reqt:ired to lrrt(:mn you
fj'aI',~i3.lly ass';;ssmert co::Ls tor
Pha~:J-B ]
notific2tion Catls:cct YOll;
('.S a prc)perty owner, YGU may bt~ Eable
services instD.lled l\iVith.tTI tLc
hOt)~;
Gnd enjcYlIlfnt in your Del\! bome in Centerville ar,1 if you any
p1'OI:,1;n:3, ordinances, licensing, etc, 1Jlease feel to C.,nUl.,.t r1'1e
~ "'~ .../ ..l..
i nformatio'
or Council Members.
?lea.<~ visit our 'web site nt which will provide you
;:;;;5ential in rcgaxds tu the City, along with e-rnaii addressE ,. for Council
Members and Staff
Sincerely,
Teresa Bender
City Clerk
Cc: IIonorable Mayor and Council Members
1880 '.Jv[ain Street . Centervi[[e/ %'71[ 55038
(651) 429-3232 . ~a7( (651) 429-8629
December 23,2002
lvlr. & Mrs. Mike Comstock
1778 Dupre Road
Centerville, Mt\f 55038
Dear Mr. & M's. Comstock:
T jtlst vlantcd to t.a,k:e a D10ment t() nl_&k,e you aVvarc (~rcnfi.1d })c'iJelopro( it '~ajd the
;...3sessi.'" :~:nL~ Vier;:) -to potc" tial1y Je assessed t.o your proJJC~'i)l OD_ 1/" 2002.
~~~he
':;Lce
1<~E2.l Tlctificatior C(ill.~;;;d
"~1 )" () ~~~
fins.Dci:.illy for t1^.e (l~S(;S8rn':;nt e02L: [on
~Fl-'_;2,se I ~;uh~.I.)ivisi,~! "
~ ;,15 a l"::ro~pcrty C,\:vr,".~~r, )T()!j
! 3Cf\/lCt:::; irlStr3Jle;: L t}1e I~heasant
',-,"'!e l-I()pe th:.:tt YO"! cnjoyrnent in ~p-Yur r.e.,iI hO_~}J.e in fC ,t.1ter\/iiI.2; f.l~-:_::".i i,,;, )1'J1.1 deR':re any
'i:(tf(~=:i 1Jlatior~ r~jga.rd;_ ...~ progra:fI1S, (>rd-i.~.ii.'~rtc':':s, etc. -'1iease ce to ;;c 't<:.;,ct tr,e
or Council MeD-ibers.
l;kas;:,: visit ocr ',;veb site at
eSDv{~ L ..: li:l[()J l~"l(U:1.un
v.,rhicb. ill. '~'~jrc -/:;,de
(';..mail ar~(lresses 1(x
G/Lmbers and Staff
Sincerely,
)t~~;-'i-C.,c-;'~Y-.'~_'____'"
Ter8sa Bender
City Clerk
Cc: H/morab1c Mayer and Council ~\1.embers
..-~~~
C/~
~~~~
Me Builders, Ine..
(,.rowing into tomorrow's Future
IF't
iL')
jjl!1.~'1
!,i irlif)::~;!:,
'Phone: 1-1(13-1.(,'2.-(,(,40
Fay.: 1-5(,(,-(,ltf-'2.1oe
IU'l.O/O'2.
at>f Administrator
{It.: i4iirement Living
I 21m wn!utiri9 'Iou toda-f wiih r,~fef'imu to total retir~ment living. M'f finn is in the prOU'55 of
&v~(jpin9 and managing rtfirr..tll?nl lOll1mUnmu. ihroug\1 out &reat~r Mil1of.50ta. lnis \eUer ~. h>
inform ~i ..;.1 of !t7i'f inter{l.5t in 'i,vr (Omllllmi1,( far ;;in ~..f.J5tfd Living 'PrqJ%1. ~ ,,!(m\d ...~\wmr. ~lhc.
opporiunit-{ to .~\~ \t4ifu ~(jU r~rdjn9 fuif:. jnformation at 'four ~,n{~t c<on'lwie'l1ch'-.
('!' ~ t
lJ1\1Una'j.
t(ltnl \\i. il\arihaiiT
-Pre~;Lle-m
4325 Pheasant Ridge Drive, # 611
Blaine MN 55449-4541
Ph#763-398-3070 Fx#763-398-3088
Board of
Realllar
2nd and 4th
at 5horevicw City CIvil
Rice Creek Watershed
December 13, 2002
STEVE HOrmS, District Admin.
BONITA TOI,PE, Office Admin.
Kim Moore-Sykc)
City Jf Ccntcfvill.:
] 880 Main Street
entcrville I'vlN 5:)038
!)ear T(iTn~
~ IZicl:; Creek
.r.ce and \ve arc asking the CCrl!lJ1LP.'i' \V
is edger to worl wi;!] tLc citizens ;!llll gove! .men;
in i::;xpanding our Advise,y
.h 'our distri-~.- for t~1c-lr help. RC:~VVI)
'()diCe :!1 the L;-e Creek drainage
a rnore
WO;';:]' resmTC';:': 1 p2u'adi "Tn. To
tt:,::c rr!ern~)CL) th,ll have Q g}Jcd sense erf ~c
thZLt
we H\".. reel'
I-ieeds o-fth(;ir c~)rnlrluni1.:/.
-The .Rice Crcc~: Vv District Lonrd appointe) Advisory Cm11lIli:.;c rnembers J~})
one-year tenT"' 0:.;;.' Ac 'ii;,OJ, Committee cUlTcntIy mc(;ts once a mOl '\ the first
\Vedncc;day, [It 7;CJi' p.m. in ,Jur Blaine ivl nL'cs me asked to keep Cl. rC~Dt 01.
vv';Ji:;;.,r;;!ated issu: in the: COfnmlmi1y ail'.! rc:ay th:s infonnation to our board and staff
Advisory members ,lj'C also a~<{cd to [JcrioCilcZ'IJy attend our b08rd meetings.
'vVc wC'llid iljJ!Jfcciatc imy thougUs YOLJ might have or knowledge ofindividuals whc
could serve on the l\dvisory Comrnittci~ ;or tllC r'strict. e irli.cnd to begin expanding
our AJvisory Committee early in 2(103. Thank )'()1J for your atter:ticw a,td please do not
besit<lte to call if you bave any questions.
Sincercl y,
/1
J _--- I
--AI t~-- /--/ / t/ i /,
(-!-) Lf/!;lJ!.~(;cf)t." C--
, /
Steve Hobbs
A.dministrat(~r
AJ. CAlmINAL, 51\.
/\NOKA COUNTY
"oem 1< AIKEN
RAMSEY COU>HY
BOARD OF M/\N/\CII\S
A.. LEI,OUX
ili"!CTClN CClU,'ITY
BJ\RllJ\R!\ 1\. HAAKE
K/\tV\S['{ CC)UI\iTY
ROBIr-J DOECIe
i\NOI<A
Ei'v1.MONS tl!,; ()L1VI[I~ RESOURC~S Cunsulting L::ngitlcC'Jc; 65J770.(!,.1/-W . Co-Counsel: LOUI~ N. SMITj-t CHARLES S. l-IOL:n.'\/\N, SMITH P/\.f\KER f:J 12-344-1400
11/19/02
Dear Paul,
It has been several months smce
t-ill\re attel1_ded a lTI,eeting
the CenterviHe
" . -~ 1 ,,' '1'- . ')(\0" ,-- .
L~ceIl0nliC l)e~leJOr~r.nellt i\~Ol11jl1Ittee? actuaby SIIlc,e Jli!y~ LV 'L. ~iVe lTI1SS YOl.-If presence
ancl kno\vledge at those
aild often "~;ve do not have enOt1.g-rl people or CfUt')rUIQ to
vote on issues.
bave only
of the seven
on EDC so it reaLly slmNs us
'vvhen vve
make decisions.
:l-L..'; ......
LLU.:J
i',/e are n1eering (YD
,")nd
,,",
i:H
111
the
not bring
tous~ a.s
1.~....
1\\)
up our
the
our
vvas
t~) us
this y-ear \vl1e11 \ve .did get ad]nin:jstrati~le assista,tj,ce frolTI the City staff
I apologize for l10t staying in contact "Vvith you, birt ]la~./e left sevcr1i
,,+
,U
home. I appreciate all you do
OlH~ COlTIllllD1.lty, its 11usinesses a,ilC! 'Cne sl1rrOll11ding area
and know you are always busy.
vvould Eke to see you at our next meeting
(i/02
will understand jfthe:
o ,f the JTI,eeti :ng( s) or other cirCl1111sta:nccs
~r"-""""~' ,~l_;'~.;..{;_....,. 4-~
YUUl dUUaj tv
a CCyil1ffl1trnent to EIJ(~~ at thIS t1111e. AgaIn. vv'e
....,.1
<Ll]
previous \vork
have done withEDC! Tfyou vvould like tn caU me to talk about this
p!eLse do so at home 651-653~9846 after 6:30 pm week nights or at work 651-779-5279
before 5:00. Thank you.
Betsy ScheUer
A ..........:............. 1~1....r-,.;_ "..,..--..-'<A............-..~..:11."' "[).-..<....--0....~~.... ,-.... t .+ . \ '-t
t'-ivUUb '-'.ua..U vGlltc;l v i.1le 1~\.;\IUUU1H..I ~Jevel0p.11L~11l C01111nittce
Page 1 of 1
Kim Stephan
'~"""""----~~~""=-~~~""=~~''''''~,,-,
From: Tim Rehbine [Tim@TimRehbine.com]
Sent Wednesday, December 11, 2002 4:30 PM
To: Kim Stephan
Subject: Re:
kim, ! think it is a great idea and that bill and rich should handle it. also i forgot last night to say
the rice creek snowmobile club will probably do something. doug koppy is checking is checking
and will confirm. i have not received a check. thank you tim
, ----- Original Message -----
I From:
n To: ; ; , ;
I Sent: Wednesday, December '11, 2002 11 :35 AM
. Have any of you received any per diem checks for EOC meetings this year?
, Betsy - Bill B. would like you to oall him 653-7791 when you get a chance, but you ALL may want ,0 Hlink about
: this.. .8ill was thinking of talking to Rich DeFoe about possibly having a softball tournament on ice, apparently
I ~ich~eld th,ese at Water Works in the past. Bill would like to know if EOC is interested, as another activity for
! Sno biZ, berare he approaches Rich.
I This is 'ho number of times each of you has aHanded an COC this cemmittee meeting this year.
II Betsy- 12 YEA BETSY
Tim - r:J
. Rick- 4
Mike -- 9
Paul - 3
! Bridgett -- 6
I Thanks Kim
1" /-1 " I~ f\i\Q
LEAGUE OF MINNESOTA CITIES INSURANCE TRUST
PR OPER TY /CASU AL TY
2002 DIVIDEND CALCULATION
AT MAY 31,2002
THE BEULKE AGENCY
4782 WASHINGTON A VENUE
WHITE BEAR LAKE MN 55110
0;
.y'
if=
CENTER VILLE
1880 MAIN STREET
CENTERVILLE MN 55038
GROSS EARNED PREMIUM
ADJUSTED LOSSES
$ 160,054
$ 34,549
MEMBERS DIVIDEND PERCENT AGE .00034042271
DIVIDEND AMOUNT
$
3,064
1-
League of Minnesota Cities Insurance Trust
Property/Casualty Program
$25,000
$20,000
$15,000
$10,000
$5,000
:m Premiums i
I- Dividends i
CENTERVILLE
Premium and Dividend History
..$0
CENTERVILLE
Premiums and Dividends since 1987
$200,000
$150,000
$100,000
$50,000
$0
Premiums
Dividends
LMC
145 University Avenue West, St. Paul, MN 55103-2044
Phone: (651) 281-1200. (800) 925-1122
Fax: (651) 281-1298 . TDD (651) 281-1290
www.Imcit.lmnc.org
League of Minnesota Cities
Cities promoting exceDence
December 17, 2002
To: City officials
From: LMCIT Board of Trustees
Re: 2002 Property/casualty dividend
We are very pleased to enclose a check for your city's share of the $9 million dividend
which the LMCIT property/casualty program is returning to member cities. Also
included in this mailing are
· a data sheet showing the premium and loss data used to calculate your city's
dividend; and
· a memo explaining in detail how your city's dividend is calculated.
We've also enclosed two other items which we'd ask you to share with the city council:
· a memo to elected officials with some background information on the dividend; and
· graphs showing your city's premium and dividend history.
Please feel free to call Pete Tritz at 651-281-1265, Ann Gergen at 651-281-1291, or Pat
Deshler at 651-281-1267 if you have any questions or need any additional information.
LMC
145 University Avenue West, St. Paul, MN 55103-2044
Phone: (651) 281-1200. (800) 925-1122
Fax: (651) 281-1298 · TDD (651) 281-1290
www.lmcit.Imnc.org
League of Minnesota Cities
Cities promoting excellence
December 17,2002
To: LMCIT cities and agents
From: LMCIT Board of Trustees
Re: 2002 LMCIT property/casualty dividend - calculations and outlook
Members of the LMCIT property/casualty program this year are sharing a $9 million
dividend. This memo will give you some more information on the dividend, how your
city's share is calculated, and what you might look for in the future.
How is your city's dividend determined?
The first step is for the LMCIT Board to determine how much surplus funds are available
and not needed for losses, expenses, or reserves. This year the Trustees concluded that
$9 million could be returned to the member cities.
The next step is to allocate that total among the members. The surplus that LMCIT has at
anyone time is the cumulative result of all of the cities' premiums and losses since
LMCIT began. Cities that have been members the longest, that have contributed the most
in premiums, and that have had fewer losses have in effect contributed more to creating
that surplus. The dividend formula is designed to return a proportionally greater share of
the total dividend to those cities.
Each city's share is proportionate to the difference between that city's total earned
premiums and total incurred losses for all the years the city has participated in LMCIT.
The formula also incorporates a "loss limiting factor" to temper the effect of a single
large "shock" loss on the city's dividend. Without this kind of limitation, a small or mid-
sized city that happened to be hit by a single catastrophically large loss might not receive
any dividend for many years.
The dividend calculation
The enclosed sheet shows the premium and loss figures that were used to calculate your
city's dividend. The premium figure is your city's total of all earned premiums through
May 31, 2002, for all of the years the city has been a member. The "adjusted loss" figure
is your city's losses for all years of participation, minus applicable deductibles, and after
capping each individual large loss. For purposes of the dividend formula, each individual'
loss is capped at the lesser of either the city's earned premium for that year or $100,000.
To calculate the dividend, we subtract your city's adjusted losses from your earned
premiums. The remainder represents your city's contribution to the surplus. We do that
same calculation for all of the member cities, add up all of those remainders, and then
calculate your city's remainder as a percentage of that total. Your city receives that
percentage of the $9 million total that's available this year. This is the same formula
we've used for many years.
What's behind this year's dividend?
Several factors were involved in producing the funds that are available to be returned this
year:
= For the past several undenvriting years, municipal liability and auto liability losses
have been less than the projected losses which the premium rates for those years were
designed to fund.
.. There's a "safety margin" built into the LMCIT premium rates, to cover the risk that
losses might turn out to be greater than projected. When losses are less than
projected, that margin isn't needed and can be returned as a dividend.
I) Earned premiums have been more than what we'd projected.
It LMCIT's fixed-income investments have gained value as market rates have declined,
so we've realized some capital gains on investments.
One word of caution - while the liability picture overall is good, an ongoing area of
concern is the cost of litigation relating to land use regulation and development. Those
litigation costs make up a significant part of the total municipal liability cost, and they've
been quite volatile from year to year.
Should we expect similar dividends in the future?
For several years, we've been moving in the direction of strengthening LMCIT's
financial reserves and fund balances, and at the same time reducing somewhat the size of
the "safety margin" that's built into the rates. Iflosses turn out to be at or below what we
projected when we set the rates, that "safety margin" is where the surplus funds for
dividends come from. All else being equal then, we'd expect in the future to have less
surplus funds available to be returned as dividends - unless, of course, cities can continue
to reduce losses further.
Another factor to be aware of is reinsurance. The reinsurance market is currently harder
than it's beenfor many years. One result of that hard market is that our reinsurance costs
increased significantly this year, especially for property risks. We anticipate that the
reinsurance market will continue to be difficult for the next several years. It might in the
future make economic sense for LMCIT to retain more risk rather than to reinsure it. To
2
do so though, we'll need to have a strong fund balance to support that retained risk.
Again this year, the LMCIT Board further strengthened LMCIT's financial reserves so
that we'd be able to handle increased risk if necessary, but it's possible we'd need to
strengthen them even further in the future. That would mean retaining some funds that
could otherwise be available to be returned as dividends.
The bottom line, though, is this: The most important factor that determines whether
LMCIT can return a dividend in any future year and how much that dividend might be is
what cities' losses turn out to be.
F or purposes of financial planning, here are the key points to keep in mind:
It In preparing city budgets, don't rely on there beingfuture dividends. LMCIT will
return funds that aren't needed for losses, expenses, or reserves, but we can never
guarantee how much if any unneeded funds will be available to be returned in any
future year.
· The long-term trend is likely to be for smaller dividends in the future. As we've
reduced overall rate levels, the safety margin in the rates is smaller. That margin is
what produces the dividend iflosses come in at or below projections.
Because LMCIT has been able to return sizable dividends for many years in a row, some
cities have begun to build those amounts into their budgets. If your city does so, make
sure you have a plan for what you'd do if there is no 2003 dividend or if it's substantially
smaller.
The LMCIT work comp program's recent history is a good illustration. Work comp
members received dividends each year from 1997 through 2000. But because of rising
loss costs, that program has essentially broken even since then - which means that no
excess funds have been available to be returned as a dividend to work comp members.
We'll do our best to run the program as economically as we can. LMCIT will return to
the members any funds that aren't needed for losses, expenses, or reserves. But we can't
guarantee that there will always be a sizable dividend, or any dividend at all. It's
important to keep that in mind when you're doing your financial planning.
Those uncertainties aside though, we want to congratulate member cities on another
successful year. None of this would be possible if cities hadn't put the effort into
controlling losses and made the commitment to cooperating through LMCIT.
If you have any questions or comments, please feel free to contact Pete Tritz or Ann
Gergen at the League office, or any of the members of the LMCIT Board.
'"'
.J
..
LMC
145 University Avenue West, St. Paul, MN 55103-2044
Phone: (651) 281-1200. (800) 925-1122
Fax: (651) 281-1298 . TDD (651) 281-1290
www.lmcit.lmnc.org
League of Minnesota Cities
Cities promoting excellence
December 17,2002
To: Mayors and council members ofLMCIT member cities
From: LMCIT Board of Trustees
Les Heitke, Mayor, Willmar
Joel Hanson, City Administrator, Little Canada
Todd Prafke, City Administrator, St. Peter
Jim Miller, LMC Executive Director
Sherry Butcher, City Council, Eden Prairie
Brenda Jolmson, City Council, Chatfield
Paul Sparks, City Manager, Albert Lea
Re: LMCIT dividend for 2002
The LMCIT property/casualty program is returning $9 million to member cities as a dividend
this year. We'd like to congratulate you on what your city has accomplished by cooperating
through LMCIT and committing to reducing losses.
In a very real sense, when LMCIT is able to return a dividend, it's really just a "byproduct" of
two fundamental factors:
.. LMCIT is a '~ooperative non-profit organization of cities, owned and controlled by the
member citi~s themselves. IfLMCIT has funds that aren't needed for losses, expenses, or
:;:;serves, the only place those funds can go is back to the member cities.
· LMCIT's financial policies are conservative. Premium rates are designed with a safety
m3r'~in, so they'd cover the losses and expenses even if the losses are greater than projected.
losses turn out to be at or below projections, that safety margin isn't needed and can be
returned to the members.
This is the sixteenth straight
year in which the LMCIT
property/casualty pro gram
has returned a dividend to its
members. LMCITs
property/casualty and
workers compensation
programs together have
retumed$157 million to
member cities since 1987.
LMCIT Dividends
$157 million since 1987
$30,000,000
$20,000,000
$10,000,000 /
$0
'87 '88 '89 '90 '91 '92 '93 '94 '95 '96 '97 '98 '99 '00 '01 '02
IEIlProperty/casualty .Work Camp i
We've enclosed a chart showing your city's share of this year's LMCIT property/casualty
dividend, how that compares with your premiums, and what your city's past premiums and
dividends have been. Each city's share of the total dividend depends on the city's total premiums
and losses for all the years the city has been a member ofLMCIT. The longer your city has
been a member and the more successful you've been in avoiding losses, the greater your city's
dividend.
LMCIT premiums for 2003
One ofLMCIT's fundamental goals is to provide the coverage cities need at a stable and
predictable cost. That's not to say that costs will never increase. Rising medical costs and state
assessments mean that LMCIT's work camp rates have to increase for 2003, and higher
reinsura.llce costs will mea.'1 higher property premiums too. Fortu.l1ately, good loss experience
has also made it possible to reduce liability premiums for 2003, offsetting a good part of the
higher property and work camp rates.
As a result LMCIT member cities will see a very modest increase in their total premiums for
property, liability, auto, and work comp coverage for 2003, but that increase will be nothing like
the 20%, 50% or even greater increases that private insurance buyers are seeing.
At the end of the day, what the premium rates are and whether LMCIT can return a dividend
both depend, quite simply, on what the losses are. And LMCIT's member cities have done an
outstanding job of controlling and avoiding losses. That takes both the support of the city's
elected officials and the efforts of your city staff. That commitment to controlling losses pays
off for all of us.
As Minnesota city officials, we can all be proud of what we're accomplishing cooperatively
through LMCIT. As LMCIT's Trustees, we'd like to say thank you and congratulations to you
and your city employees.
Questions
If you have any questions about your city's share of LMCIT dividends or our premium rates for
2003, please call Pete Tritz, LMCIT Administrator, at 651-281-1265; Ann Gergen, LMCIT
Associate Administrator, at 651-281-1291; or any of the members of the LMCIT Board.
16R
A
Total Units 2 6
Leased this Period 0 0
Total Units Leased 2 6
TOT AL % LEASeD 100% 1~
Vacancies
Totol Units Vacant
Total Units Occupied
UPIED
Sent By: Great Lakes Management Co.j
Mary Beth OlIvia
City of CchtlfVlIle
Jelln RoI:;it'l801'1
Tim Yalito8
763 377 7387 j
Dec-30-0210:31j
lax:
fu: MI-42S-a6Zl
1.a)C; 763-323-5e8::l
/e)(: 763-~
Chauncey Barett Gardens
CentervHle, MN
Executive Marketing Summary
December 9 .. December 15, 2002
:;';-:?:,::tmiL' ::'"
8
o
8
1
":"'" ", ,', :':1' '00' r,;::::':,:,:::::"::
O ,"""'" ',"" '"..",'
~. ':",~' ':' ';' .:.:-.. :" ',. ,.:' :,~':,:< :':,:.:.:~.:,;:.
Page 2/2
Sent By: Great Lakes Management Co.;
763 377 7387;
Dec-30-02 10:30;
MlIfY Beth Callis
City of Cente/'\lilte
John Roblf\$Qr1
Tim Yanto$
t.!Ill:
'-x: 1151-Q..a629
fIX: 763-32:3-6682
fillC: 7es.323-5682
Chauncey Barett Gardens
Centervillel MN
Executive Marketing Summary
December 16 . December 22,2002
] BR 1 BR+DEN :2 BR
A D B
Totol Uriits 2 6 8
Leosed fhis Period 0 0 0
Totol Units Leased 2 6 8
TOTAL % LEASED 100% 100% 100%
Vacancies
Total Units Vacant 0 0 0
Total Units Occupied 2 6 8
CUPI!D 100% 1 100%
Page 1/2
l
,1detltervi[[e
~~i;,~Y'-~ 'L~~.tal{LI,/rL'd ll."~:;;'-
n t"f'
P...i-Lii,.,
2 3 2002
CITY OF C:ENTERVILLE
Monthly Gambling Summary
Organization Name:
Gambling Location:
1(~/.:~.;,~,
MonthlYear:
\ \ I c ..~...
Name of Individual Completing Form:
Ten. Perec!!t1'4c.t.' '!:QE'. Caic.~}a ti9n
A. Net Receipts -- Total lines 2c, 3c, 8c, 9c
(per ~;chedulc A iLnore than one (I ) site)
B.
Surns oflines 22 thm :3
(per Schedule /- if r :ore than (IDe ( l) ,;ite)
C. Ijne a .- line b
lVlisccllaneous Deductions (fi.H this sile only)
J. Pullta b 1m, to distributor
2.
Combined receipts tax (()r thi,; ;)itc
3.
!~\:~der~d 'T'a;cc;; (per ~:;chcC_tile (:/D)
4.
State Gambling Tax (per Ii].~ 1 J)
D. Total Miscellaneous Deduction::; f{)f this site
E.
Line c .. line d
i
. ,
F.
Line e X 50%
A7v10UNT DUE
,--<.
- ----.-.----"-
40%
---:~ <' ~'.
List Receivers of [lmd /w at1~)ch a
separate page
lO(>~
PA YABLE TO .rIIE CITY OF
CFNTERVILLE *DtJI:: ANNIJALLY
AS PER ORIHNANC(""
Signature:
r
'iiJY 'E,'lll!ifi4icd iSS,-
CITY OF CENTERVILLE
Monthly Gambling Summary
Organization Name:
IA';'" /' ~"" /' 'C. ,,,,/',- .-, ,/' .'J
t7 ~j [ I,. 1/7 '>0-/-,: ,,'~ :_~'I_ ,-' ,~ ,t. ..<__
,,~...-,.: Ie /,,' ;>-"--".'~.-/l' j -.'__-'J. ........-;.;~.i :__ i,'., ".'__' __""_/ .1... -'
Gambling Location:
t/,J -r S f~
(~!~ I, ,,~ ( ,~ l;
~-' -' .,,/
l:>~ ." -. ,1
\ l,..-.0-' (, :7'~
. -
'I i ..,
\ \ \ tl..-'
MonthlYear:
Name ofIndividual Completing Form:
Ten Perf'ent Net Pron Calculation
A.
Net Receipts - Total lines 2c, 3c, 8c, 9c
(per Schedule A if more than oae (1 ) site)
[-Ii. .
~_.L''--;l
B.
Sums of lines 22 thru 33
(per Schedule A if more than one (l ) site)
,
;") ": -,
~. .; '-.-
C. Line a - Ene b
Miscellaneous Deductions (for this site only)
1. Pulltab tax to distributor
2.
Combined receipts tax for this site
C~-J -:)
3. Federal Taxes (per schedule CfT))
4.
State Gambling Tax (per line 11)
2
D. Total Miscellaneous Deductions for this site
E.
Line c - line d
----J --7 -;
::.;. -.:.:~)
F.
Line e X 50%
AMOUNT DUE
40%
, ~
\ :;
List Receivers of filnds/or attach a
separate page
10%
...--.-;'
~ ::~
PAYABLE TO THE CITY OF
CENTERVILLE *DUE ANNUALLY
AS PER ORDINANCE*
Signature:
MINNESOTA DEPARTMENT Of REVENUE
MONTHLY SUMMARY and TAX RETURN (G-1)
lawful Gambling Activity
Premises
4
Organization License
03800
Name
Dead Broke Sa~lub
Schedule B-2 Game Count
193
Month and Year
NOVEMBER 2002
Address
19680 Harrow Avenue North. Forest lake MN
Attached: Schedule A Schedule B2
4 16
55025
Schedule F
1
1 Bingo.
.. .. .. . .. .. .. .. .. ..
(A) Gross (B) Prizes (C) Net
1 0.00 0 . 00 0 . 00
2 Raffles [ ] Exempt, Schedule-ER
3 Paddletickets.
2 0.00
3 3,390.00
4 3,390.00
5 0.00
I" 3,390.00
u
7 40.00
8 0.00
9 259,770.00
.10 263,2)0.00
4 SUB-TOTAL (Add Lines 1 through 3).
5 Last Month Line 6C, if it was negative
6 Adjusted Sub-Total (Line 4 minus Line 5)
7 Income from Interest and D Jidends
11 Gamblin~ Tax (8.5% of line Ge)
12 Combin~~d Receipts Tax (Schedule E, Line 9)
0.00
3,277.00
3,277.00
0.00
113.00
113.00
0.00
3,2/l.00
113.00
40.C:.1
0.00
49,749.00
49,902.00
.11
9.61
12 13,250.31
13 PAY THIS AMOUNT (L ine 11 plus Une 12) Check to DerH(tt<~nt of Rev<:'nue. 13 13,259.92
14 Gambling Tax Paid to Distributors for Pulltabs & Tipboards
15 TOTAL Gambling Lx (,L\dd Lines 13 and 14) . . .
3,650.12
14
15 16,910.04
16 GROSS PROFIT, After Taxes (Line 10C minus Line 15) to line 17, page 2. 16 32,991.96
L-;-g~c J~Le t h a~aJ,J":c~Il~O~_4fLQlL9Jl tlri?,~ SJJE;Rl'!r.:L a r:!L}'-~:t!!rJL i s tnH~_L~~:[r~JJeEJ1!Li~QffiRl~:tg "-
Slgnature&{\f:y;,,--?>;:!ji i - )(10. Date SlgnatUrE: l/'/ /~///' Date '7 --">j
.. /.x./-, "/''-<'' ,/ / 1" _,." . . .,J~" .,.'67 ,t:'/' L."--; '.-. 'J'I,;~. .~",;
ct. f E / #~'" ".,~- ,j ,/,V L: .-- I "_-, 19 ff'" G'I,,"-l"I'-' '19'1 \, "-'7, ,/" ~'l, < -.' -~ / <'- I., " v",
- ~ ,~" y /"',. '/ ",{.&--"'#>. ___ - '-.,~........"""- ',(.. I d -t./' ;:,...._ . d I,U . l, ',. f- \ _ ";/,, ..r' "'.!. ,.,-- -- ,>-/ ~
_l~,~)2.~,-", /" -rtIZ "," -~- -_._-----.~---,,---.._-,.]-..- h,__"""_'~'-<::::'__ -----------,.-------------.---
Signature\~, (I") /Ii'{/ I wt\ Phone Pl'eparer 10 number
, \ .-,,-c~c;,: /"-.J \J Y u: en./' . f'l - l- . <) n l-{ '5 ~ 0
PrfilliU,IT-, _____..:-..-_, ___Jk1.h-_ _"'_____It&.L:L&.:l$'Li-_--, I --
Mail to: M. Dept. of Revenu e, MJil 5th ion 3350, StP au I, MN 554 \ 6.3350
MINNESOTA DEPARTMENT OF REVENUE
MONTHLY SUMMARY and TAX RETURN (G-l)
Page 2
Organization License Month and Year
03800 NOVEMBER 2002
17 Gross profit from 1 i ne 16 of page 1. . . .
18 Beginning Inventory (Last Month Line 21) . .
19 Gambling Product Obtained, with Sales Tax. . .
20 Goods Available (Line 18 plus Line 19) .
21 Ending Inventory (excludes Sales Tax). .
22 Goods Used (Line 20 minus Line 21)
23 Compensation and Payroll taxes. .
24 Penalty or Interest on Taxes paid during the month
25 Advertising. . . . .
26 Accounting and Legal Services.
27 Miscellaneous Expenses, Supplies & Bank Charges.
28 Purchase/Repair of Furnishings or Devices for Gambling
29 Rent for the Purpose of Conducting Lawful Gambling
17 32,991. 96
. 18 3,985.68
19 2,856.55
20 6,842.23
. 21 2,857 . 17
. . 22 3,985.06
. 23 15,488.28
. 24 0.00
. 25 0.00
26 940.00
27 209.70
28 0.00
30 Ut il it i es. . . . . . . . . . .
29 2,550.00
30 550.00
31 Theft and Liability Insurance.
31 0.00
32 Manager's Bond, Licenses, Local Fee, Premises Permit
32 0.00
33 Cash Long(-) or Cash Short(+). . . .
33
414.00
34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement(-)
35 Deposited Amount, Excess Expense Reimbursement(-).
34 0.00
35 0.00
36 TOTAL ALLOWABLE EXPENSES (Add Lines 22 through 35)
37 NET PROFIT (Line 17 minus Line 36) . .
36 24,137.04
37
8,Sf4.92
38 Prior Month Profit Carry-Over (Line 44 from Last Month). 38 73,074.39
39 Approved Adjustments (Attach Letter and/or Add Line 5C if not zero). 39 0.00
40 BALANCE Sub-Total (Add Lines 37, 38 and 39). . . . 40 81,929.31
41 Lawful Purpose Expenditures (Line 11 Schedule C/O) 41 6,036.00
42 Board-Approved Expenditures (Line 13 Schedule C/O) . 42 0.00
43 Total Expenditures (Add Lines 41 and 42) . . 43 6,036.00
44 PROFIT CARRY-OVER (Line 40 minus line 43). . 44 75,893.31
46 FUNDS BALANCE DIFFERENCE from Schedule F, Line 22.
47 Pulltab & Tipboard UNSOLD TICKETs this month. . .
.46 -87.00
.47 60,684.00
MINNESOTA DEPARTMENT OF REVENUE
LAWFUL GAMBLING ACTIVITY
6-1 SCHEDULE A
RECEIPTS and EXPENSES PER PREMISE
Organ.License Premise Number Premise Name
03800 Q08 The Tri~nn
Lines 1-1rr and 18-36 correspond to Form G-1
Report Month/Year
NOVEMBER 2002
1 Bingo. . . . . . . . . . . . . . . 1
2 Raffles [ ] Exempt, Schedule-ER . 2
3 Paddletickrts . . . . . . . 3
4 SUB-TOTAL (Add Lines 1 through 3). . .. 4
5 Proportional Part, Last Month G-1 Line 6C. 5
6 Adjusted Sub-Total (Line 4 minus Line 5) 6
7 Income from Interest and Dividends 7
8 Tipboards. . . . . . . . 8
9 Pu lltabs . . . . . . .... 9
10 TOTALS (Add Lines 6 - 9) . . . . . .10
(A) Gross (B) Prizes (C) Net
0.00 0.00 0.00
0.00 0.00 0.00
1,920.00 1,856.00 64.00
1,920.00 1,856.00 64.00
0.00 0.00
1,920.00 1,856.00 64.00
10.00 10.00
0.00 0.00 0.00
44,197.00 35,571. 00 8,626.00
46,127.00 37,427.00 8,700.00
13 Beginning Inv ntory (Last Month Lir2 21) .
19 Gamblina Product Obtained, with Sales Tax.
20 Go/)ds A'Jailable (Line 18 plus! ine 19) .
21 Ending Inventory (excluacs Sales Tax). .
22 Goods Used (Line 20 minus Line 21) . . .
23 Compensation and Payro i I taxes . . ., "
24 Pel \ Hy ot' Interest on Taxes pa id during the month
25 Advert i sing. . . . . . . . . . . . . . . . . . . .
26 Accounting and Lcg~l Services. . . . . . . . . . .
27 Ban~ Charges and Miscellaneous Supplies & Expenses
28 Purchase/Repair of Furnishings or Devires for Gambling
29 Rent for the Purpose of Conducting Lawlul Gambling.
30 Ut. i 1 it i es. . . . . . . . . . . . . . . . . .
31 Theft and Liability Irsurance. . . . . . . . . . . .
32 Manager's Jand, Licen,es, Local Fee, Premises Permit
33 Cash Long(-) or Cash Short(+). . . . . . . . . . . .
34 lEPOSIT REQUIRED, Excess Cash Short Reimbursement(-)
35 Deposited Amount, Excess Expense Reimbursement(-).
36 TOTAL ALLOWABLE EXPENSES (Add Lines 22 tlwough 35) .
18
1 '
20
21
22
2:\
. 24
25
?6
t!.7
. 28
29
3n
31
32
33
34
. 35
36
Line numbe~s correspond to the Tax Return (Form G-l) line numbers.
Gss 7/99
966.56
388.58
L3:j5.J4
B32.~:2
522.92
3,873.88
0.00
0.00
168.75
0.00
0.00
400.00
a.OD
0.00
0.00
1J3.00
0.00
o.on
5,163.5b
MINNESOTA DEPARTMENT OF REVENUE
LAWFUL GAMBLING ACTIVITY
G-l SCHEDULE A
RECEIPTS and EXPENSES PER PREMISE
Organ.license Premise Number Premise Name
03800 ' 012 Wise Guys Pizza & Pub
Lines 1-10 and 18-36 correspond to Form G-l
1 Bingo. . . . .. ........ 1
2 Raffles [ ] Exempt, Schedule-ER 2
3 Paddletickets .. .. .... 3
4 SUB-TOTAL (Add lines 1 through 3). . . . . 4
5 Proportional Part, last Month G-l line 6C. 5
6 Adjusted Sub-Total (Line 4 minus Line 5) 6
7 Income from Interest and Dividends 7
8 Tipboards.. ..... 8
9 Pulltabs . ....... . 9
10 TOTALS (Add Lines 6 - 9) .. .. .10
(A) Gross (B)
0.00 '
0.00
570.00
570.00
0.00
570.00
10.00
0.00
19,078.00
19,658.00
18 Beginning Inventory (Last Month Line 21) .
19 Gambling Product Obtained, with Sal s Tax.
20 Goods Available (Line 18 plus Line 19) . .
21 Ending Inventory (excludes Sales Tax). . .
22 Goods Used (Line 20 minus Line 21). . ..
23 rompensation and Payroll ta:,2S . . . . . . . . . .
24 Penalty or Interest on Taxes paid during the month
25 Advert is i ng. . . . . . . . . . . . . . . . . . . .
26 Accounting and Legal Services. . . . . . . . . . .
27 Bank Charges and Miscellaneous Supplies & Expenses. .
28 Purchase/Repair of Furnishings or Devices for Gambling
29 Rent for the Purpose of Conducting Lawful Gamblin0 .
30 Utilities. . . . . . . . . . . . . . . . . . . . . .
31 Theft and Liability Insurance. . . . . . . . . . . .
32 Manager's Bond, Licenses, Local Fee, Premises Permit
33 Cash Long{-) or Cash Short{+). . . . . . . . . . . .
34 DEPOSIT REQUIRED, Excess Cash Short Reimbursement(-)
35 Deposited Amount, Excess Expense Reimbursement(-). .
36 TOTAL ALLO~ABLE EXPENSES (Add Lines 22 through 35) .
Report Month/Year
NOVEMBER 2002
Prizes
0.00
0.00
551.00
551. 00
551. 00
0.00
14,682.00
15,233.00
(C)
Net
0.00
0.00
19.00
19.00
0.00
19.00
10.00
0.00
4,396.00
4,425.00
18 189.86
19 342.24
. 20 532.10
?l 230.10
2 302.00
2.3 2,188.20
24 0.00
25 0.00
26 IfL 713
27 0.00
28 0.00
29 100.00
30 0.00
31 0.00
32 0.00
. 33 84.00
34 0.00
35 0.00
36 2,842.95
Line numbers correspond to the Tax Return (Form G-l) line numbers.
Gss 7/99
MINNESOTA DEPARTMENT OF REVENUE
LAWfUL GAMBLING ACTIVITY
G-I SCHEDULE B-2
REPORT OF GAMES PLAYED,
LOST or DESTROYED
Page 1 of 1
Game Type
PULL TABS PLAYED
Report Month/Year
NOVEMBER 2002
License 03800: Dead Broke Saddle Club
Premise 008: The Trio Inn
~_.
MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes
10 Part # SERIft.JL ~t.Ei. (;ros~ Prize Va, llje Receipts Va lue
1\1 PF237 590036 10/24 7198. 5666. 370.
AI P30WN 230009 10/25 3159. 2440. o.
TP 13849-MN 0066749 10/18 3168. 2430. O.
1\1 PF365 590038 11/0;2 7198. 5666. o.
IG 1526 4194117 11/07 3024. 2325. 575.
TP 13927-MN GOI0129 11/13 3024. 2320. O.
/\ .... PF347 290036 10/29 7198. 566<.1. 1694.
,'\ 1
I'D J.402C1-0iN G015604 11/14 316.8. 2430. O.
; .
, PF3~~IO 310259 11/26 3079. 2498. O.
" \1 3237:3 2448451 11/23 7500. 5946. 880.
;\1'1
Column
I
TOTAL THIS PAGE .......... Line 16
_];iL~J~
IDEAL CASH Long Removed
NET Deposit -Short Dat~
6828.00 5410.00 1418.00 1370.00 -48.00 11/02
3159.00 2438.00 721.00 703.00 -18.00 11/06
3168.00 2430.00 738.00 7J1.00 -7.00 11/12
7198.00 5641.00 1557.00 1556.00 -1.00 11/12
2449.00 1991.00 458.00 403.00 -55.00 11/14
3024.00 2320.00 704.00 710.00 6.00 11/10
5504.00 4937.00 567.00 592.00 25.00 11 '
3168.00 2429.00 739.00 647.00 -92.00 11 S
3079.00 2498.00 581.00 629.00 48.00 11 .,
6620.00 5477.00 1143.00 1092.00 -51.00 11.30
\.1
L
N
K
M
1Al~L,- ~j~ 7 L. ilQQL.QQ. l}1]] QQ - .L~;l,._OQ
Total from previous page.. .......
_____Q''- _____(l,_~ ___.__Q,llQ.__J2,JQ._ll",..QQ
TO TAX RETURN or to next page ....
3519.
Gss 07/99
44197. 35571. 8626.00 8433.00 -193.00
MINNESOTA DEPARTMENT OF REVENUE G-1 SCHEDULE B-2
LAWFUL GAMBLING ACTIVITY REPORT OF GAMES PLAYED,
LOST or DESTROYED
Page 1 of 1
License 03800~ Dead Broke Saddle Club Game Type
Premise 012: Wise Guys Pizza & Pub PULLTABS PLAYED
Report Month/Year
NOVEMBER ?002
MANUFACTURER's In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed
ID Part # SERIA.JL JatsL Gross Prize Value Receipts Value NET Deposit -Short -11ate
GT 4610
TP 13927-MN
TP 14139-MN
AI PG932
AI PF233
GT 4530
5433716 10/24 3038. 2336. O.
G010123 10/31 3024. 2320. O.
G035653 11/11 3168. 2430. 465.
470064 10/30 7198. 5640. 2368.
3038.00 2334.00 704.00 712.00 8.00 11/03
3024.00 2319.00 705.00 721.00 16.00 11/10
2703.00 2148.00 555.00 541.00 -14.00 11/22
4830.00 3634.00 1196.00 1161.00 -35.00 11/25
520144 11/04 2999. 2318. 524. 2475.00 1907.00 568.00 525.00 -43.00 11/25
5393719 11/22 3136. 2407. 128. 3008.00 2340.00 668.00 652.00 -16.00 11/25
Column I J K L M N
TOTAL THIS PAGE ..... "'.... .... . Line 16 3485. 19078. 14 6 E2.-'-. 4396~.Q. 4312. OJ! -84.00
Total from pTevious page .. ........... . -~ o. _ih 0.00 0.00 0.00
TO TAX RETURN or to next page .. .. 3485. 19078. 14682. 4396.00 4312.00 -84.00
Gss 07/99
~l:rNNESOTA DEPARTMENT OF REVENUE
LAWFUL GAbmLING ACTIVITY
G-l SCHEDULE B-2
REPORT OF GAMES PLAYED,
LOST or DESTROYED
Page 1 of 5
License 03800: Dead Broke Saddle Club
premise 008: The Trio Inn
Game Type Report Month/Yea~
PADDLE TICKETS PLAYED NOVEMBER 2002
~VU~FACTURER's In-Play Ideal Ideal Unsold
10 Part # SERIAL # Date Gross Prize Value
elM 30#TICKET
S
J1"1 30#TICKET
S
,Ji"1 30#TICKE'l'
S
<,.-;;..! 30 #TI CIZE1'
s
at"l 30#TICKET
c
'-'
Jivt 30liTICKET
S
,J~~,fl 3 ;.FTI CKET
<'"-
.:0
;1'1 J o 'fT I em T
s
.:n,1 JOr;TICKET
s
':;1"1 30WTICKE1'
s
J'l\i J O#ITICl(ET
s
cJi'1 3 0 Wl'I CKET
s
JM ~,O#TICKET
S
JtlJ 30#TICKET
S
SM 30#TICKET
S
407743 11/01
407744 11/01
407745 11/01
407746 11/01
407747 11/01
4077.18 n/01
407749 LL/01
40Tl50 11/01
407751 11/01
40/752 11/01
407753 11/01
407754 11/01
407755 11/08
407756 11/08
407757 11/08
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
eol urrU1
TOTAL THIS PAGE .......... Line 16
Total from previous page
TO Tl\X RETURN or to next page ....
Css 07/99
29.
29.
29.
2 c.
:;;t .
29.
29.
29.
29.
29.
29.
29.
29.
29.
29.
29.
o.
o.
o.
o.
o.
o.
c.
o.
o.
I
Gross
Receipts
30.00
30.00
30.00
30.00
30.00
30.00
-;0.00
30.00
30.00
D.
30.00
o.
30.0D
o.
30.00
o.
30.00
O.
30.00
o.
30.00
o.
450.
Prizes
Value
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.0C
29.00
29.00
29.CO
29. C;)
29.00
29.00
29.00
J
K
IDEAL
NET
1. 00
1. 00
1. 00
1. 00
1. 00
1.00
1. 00
1.00
1.00
1.00
1.Ge
1.00
1. 00
1.00
L
J 5.00
.00
CASH
Deposit
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1.00
1. 00
1.00
M
IS.00
o.
o. O. 0.00 0.00
435.
o.
450.
--- .------- -----~_._-_._-_.._-- --..---.--.--.----.--.
2.5.00
435.
15.00
Long Removed
-Short Date
0.00 11/01
G.Or) 11jOl
0.00 11/01
0.00 11/01.
0.00 11/0
0.00 11/0
0.00 1 /U
.00
o.O(] 11/ !J
0.01! 1.
0.00
0.00 J.1/0
0.00 11/ ~:
0.00 11/eH
O. 0 11/0,,:
N
0.00
0.00
0.00
MINNESOTA DEPARTMENT Oll' REVENUE
LAWFUL GAMBLING ACTIVITY
G-l SCHEDULE B-2
REPORT OF GAMES PLAYED,
LOST or DESTROYED
License 03800: Dead Broke Saddle Club
Premise 008: The Trio Inn
MANUFACTURER's In-Play Ideal Ideal Unsold
ID Part # SERIAL # Date Gross Prize Value
Jl1 30#TICKET
S
JM 30#TICKET
S
JM 30#TICKET
S
JM 30#TICKET
S
JM 30#TICKET
S
e}1;1 30#TICKLT
S
JIvl 30#TICKET
S
J1\'1 30#'TICKET
S
em 30#TICKET
S
]1.1 30#TICKET
S
JM 30#TICKET
JM 30#TICKET
S
JM 30#TICKET
S
JM 30#TICKET
S
JM 30#TICKET
S
407758 11/08
407759 11/08
407760 11/08
407/61 11/08
407762 11/08
407763 11/08
407764 11/08
4 7765 lJ./08
407766 11/08
407767 11/08
407768 U/15
407769 11/1S
407770 11/15
407771 11/15
407772 11/15
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
Column
TOTAL THIS PAGE .......... Line 16
Total from previous page
TO TAX RETURN or to next page ....
Gss 07/99
29.
29.
29.
29.
29.
29.
29.
29.
29.
29.
2S.
29.
29.
29.
29.
o.
o.
o.
o.
o.
O.
O.
O.
O.
o.
O.
O.
O.
o.
I
Page 2 of 5
Game Type Report Month/Year
PADDLE TICKETS PLAYED NOVEMBER 2002
Gross
ReceiPts
30.00
30.00
30.00
30.00
30.00
30 00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
O.
30.00
Prizes
Value
29'.00
29.00
29.00
29.00
29.00
29.00
29.00
25.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
IDEAL
NET
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1 00
1.00
L.OO
1.vU
1. 00
1. 00
1. 00
1. 00
CASH
Deposit
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1 00
1. 00
1. 00
1. 00
1. 00
J K L M
O.
450. 435. 15.00 15.00
O.
450. 435.
O.
900.
870.
J.5 . 0 0 15 . 0 0
30.00
30.00
Long Removed
-Shor~ Dat~
0.00 11/08
0.00 11/08
0.00 11/08
0.00 11/08
0.00 1l/08
0.00 n/08
0.00 n/08
0.00 n/08
0.00 11/0B
0.00 n/08
0.00 11/1:
0.00 11/1S
0.00 11/15
0.00 11/15
0.00 11/15
N
0.00
0.00
0.00
dINNESOTA DEPARThiENT OF REVENUE
(,AWFUL GAMBLING ACTIVITY
0-1 SCHEDULE B-2
REPORT OF GAMES PLAYED,
LOST or DESTROYED
Page 3 of 5
License 03800: Dead Broke Saddle Club
Premise 008: The Trio Inn
Game Type Report Month/Year
PADDLE TICKETS PLAYED NOVEHBER 2002
Prizes
Value
Long Removed
-Short Date
MiU~FACTIJRERls In-Play Ideal Ideal Unsold
In Part # SERIAL # Date Gross prize Value
JM 30#TICKET
S
eJM 30#TICKET
S
eTM 30#TICKET
s
eJM 30#TICKET
s
al"l 3 O#TICKET
S
Ji"l 30itTICKET
s
,JM ] O#TICKET
s
l=~~.'I J 0 fjl T"3: CIZE r:.\
s
a-~'.l ] O#TICKET
s
~l\rl 30trrrICl<.ET
s
:J:'l 30#:i'ICI(ET
S
JTvl 30#Th:KET
s
JI1 30t!=TICKGT
c'
'-'
Jr1 JOifTICKET
S
,If1 30#TICKET
S
4.)7773 11/15
407774 11/15
407775 11/15
407776 11/15
407777 11/15
407778 11/J.5
407779 11/15
407'i8 11/15
407781 11/22
407782 11/22
407783 11/22
40778,1, 11/22
407785 11./22
:'077tl6 1.1./22
4077L" 11/22
30.
30.
30.
3D.
30.
30.
30.
30.
30.
30.
30.
3d.
30.
30.
30.
Colum.'l.
':!.'0 T1'J.J THIS PAGE .......... Line 16
Total from previous page
TO TAX l~ETURN or to next page ....
Gss 07/99
29.
29.
29.
29.
2J.
29.
29.
29.
29.
29.
29.
29,
29.
29.
29.
o.
o.
o.
o.
o.
o
o.
o.
I
Gross
Receipts
30.00
30.00
30.00
30.00
3n.oo
30.00
30.00
30.0C
o.
.',0.00
o.
30.00
o.
30.00
o.
30.00
o.
30.00
o.
30.00
o.
30.00
o.
150.
--.-..-,'.- -_.~-_.~ -.-----.-- ---~--~~'~ ----------.-
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
,,9.00
29.00
29.00
29.00
,J
K
IDEAL
NET
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1.00
1.00
1.00
1.00
1.00
'.00
1. 00
L
15.00
CASH
Deposit
1. 00
1. 00
1. 00
1. 00
1.00
1.C]
1.00
1.00
1.00
1. 00
1. 00
1.00
1. 00
1.00
1. 00
M
15.00
O.
90C. 870. 30.00 30.00
435.
o.
'.350.
------- ------ ------------ -----~~.--_._-_.
'15.00
1305.
'1:;.00
0.00 11/15
0.00 11/15
0.00 11/15
0.00 n/l:;
0,00 lJ/b
o.co
1'.\ /
../
0.0011/"
0001,/1.
o . 0 0 Ll! :,..
0.00 1
o . 0 ') ]. :-. / '")
o. 00 11/:;-~.)
0.00 11/;0'
0.00 11//:
0.00 11/2.:~
N
0.00
.00
0.00
MINNESOTA DEPARTMENT OF REVENUE
LAWFUL GAMBLING ACTIVITY
G-l SCHEDULE B-2
REPORT OF GAMES PLAYED,
LOST or DESTROYED
License 03800: Dead Broke Saddle Club
premise 008: The Trio Inn
MANUFAC~~~ER's In-Play Ideal Ideal Unsold
ID Part # SERIAL # Date Gross Prize Value
JM 30#TICKET
S
JM 30#TICKET
S
JM 30#TICKET
S
J11 30#TICKET
S
JM 3 u#TICKET
S
JM -'O#TICKET
S
,1M .) O#TICKET
S
JM 30#TICKET
S
JM 30#TICKET
S
,'111 30#TICKET
s
JM 30#TICKET
JM 3 Oi, i'ICKET
S
JM 30#TICKET
S
JM 30#TICKET
S
JM 30#TICKET
S
407788 11/22
407789 11/22
407790 11/22
407791 11/22
407792 11/22
407793 11/22
407794 11/ 9
407795 11/29
407796 11/29
407797 11/29
407798 ]l/29
407799 11/29
407800 11/29
4 8201 11/29
408202 11/29
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
Column
TOT.l\L THIS PAGE .......... Line 16
Total from previous page
TO TAX RETURN or to next page ....
Gss 07/99
29.
29.
29.
29.
29.
29.
29.
29.
29.
29.
29.
29.
29.
29.
29.
o.
o.
O.
o.
o.
O.
O.
o.
o.
o.
o.
O.
O.
I
Page 4 of 5
Game Type Report Month/Year
PADDLE TICKETS PLAYED NOVEMBER 2002
Gross
Receipts
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
O.
30.00
O.
30.00
O.
450.
O.
1350.
O.
;.800.
Prizes
Value
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29'.00
29.00
29.00
29.00
29.00
J
K
435.
1305.
1740.
IDEAL
NET
LOa
LaO
LOa
1.00
LOa
LOO
LOa
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
CASH
Deposit
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1.00
1.00
1. 00
1.00
1. 00
L M
15.00 1.5.00
--,-,-'-
45.00
60.00
45.00
60.00
Long Removed
-Short Date
0.00 11/22
0.00 11/::,2
0.00 11/22
0.00 11/22
0.00 11/22
0.00 11/22
0.00 ]1/29
0.00 11/29
0.00 11/29
0.00 n/29
0.00 11/29
0.00 11/,,}
0.00 iJ./29
0.00 11/29
0.00 11/29
N
0.00
0.00
0.00
MINNESOTA DEPARTMENT Ol" REVENUE
LAWFUL GAMBLING ACTIVITY
G-l SCHEDULE B-2
REPORT OF GAMES PLAYED,
LOST OT. DESTROYED
Page 5 of 5
License 03800: Dead Broke Saddle Club
Premise 008: The Trio Inn
Game Type Report Month/Year
PADDLE TICKETS PLAYED NOVEMBER 2002
,-~---_.
t/iPNUFACTURER I S In-Play Ideal Ideal Unsold Gros,'" Prizes IDEAL CASH Long Removed
ID Part # SERIAL # Date Gross Prize Value Receipts Value NET Deposit:. -Short Date
--- --- -'-'..--
.IM 30#TICKET 408203 11/29 30. 29. O. 30.00 29.00 1. 00 1. 00 0.00 11/29
S
JM 30#TICKET 408204 11/29 30. 29. O. 30.00 29.00 1.00 1. 00 0.00 11/2'-'
S
aM 30#TICKET 408205 11/29 30. 29. O. 30.00 29.00 1. 00 1. 00 0.00 11/29
S
..IN 3 Off TICKET 408206 11/29 30. 29. O. 30.00 23.00 1.00 1.00 0.08 11/29
S
Column
I
J
K
L
tvI
N
'l'OTAL THIS PAGE .......... Line H~
o.
120.
15.
_.._.~.-~~.-'--~'- .--.,---~."--~-- --,.- _._-~_._- -_.' - ,---
4.00
4..00
0.00
Total from }revious page
o.
8('.
O. 60.00 60.00
(). 0
TO TAX RETURN or to next page ....
o.
1920.
1856.
6 (1.00
6'~. 00
0.00
Css 07/99
MINNESOTA DEPARTMENT OF REVENUE
LAWFUL G~~LING ACTIVITY
G-I SCHEDULE B-2
REPORT OF G~~ES PLAYED,
LOST or DESTROYED
Page 1 of 2
License 03800: Dead Broke Saddle Club
Premise 012: Wise Guys Pizza & Pub
Game Type Report Month/Year
PADDLE TICKETS PLAYED NOVEMBER 2002
Long Removed
-Short Date
MANUFACTURER's In-Play Ideal Ideal Unsold
~art:it SERIAL:it Date Gross Prize value
JM 30#TICKET
S
JM 30#TICKET
S
JM 30#TICKET
S
JM 30#TICYET
S
J1v1 30#TICKET
S
IN 30#TICKET
s
JM 30t~TICKET
("
~,
,1M 30#TICKET
S
JM 30#TICKET
S
J1v1 30#1'ICK0T
S
JM 30#Tl"KET
S
,_1M 30#1'ICKET
s
JM 30#TICKET
S
,1M 30#TICKET
S
JM 30#TICKET
S
408059 ll/03
408060 11/03
408061 ll/03
408062 ll/10
408063 ll/10
408064 11/10
4 8065 11/10
408066 11/10
408067 11/17
408068 11/17
408069 ll/17
408070 l1/17
408071 11/17
408072 l1/17
408073 11/17
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
30.
Column
TOTAL THIS PAGE......... - Line 16
Total from previous page
TO TAX RETURN or to next page ....
Gss 07/99
29.
29.
29.
29.
29.
29.
29.
29.
29.
29.
2.9.
29.
29.
29.
29.
O.
O.
O.
O.
O.
O.
O.
o.
O.
o.
O.
o.
I
Gross
Receipts
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
30.00
3U.00
3 .00
30 _. 00
o.
30.00
O.
30.00
O.
30.00
Prizes
Value
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
29.00
:29.00
J K
O.
450_ 435.
O.
O.
450.
O. o.
435.
IDEAL
NET
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1.0n
1. 00
1. 00
1. 00
1.00
1. 00
1. 00
1. 00
CASH
Deposit
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1. 00
1.00
1.00
1. 00
1.00
1. 00
0.00 U/03
0.00 U/03
0.00 11/03
0.00 11/10
0.00 11/10
0.00 11/10
0.00 11/10
0.00 1../10
o~oo 11/17
0.00 L/17
0.00
1 1 /-1
----I -
0.00
0,00 17
0.00 11/17
0.00'_1/ 7
L M N
15.00 15.00 0.00
0.00 0.00
l5.00
15.00
0.00
0.00
UNNESOTA DEPARTMENT OF REVENUE
~WFUL GAMBLING ACTIVITY
0-1 SCHEDULE B-2
REPORT OF GAMES PLAYED,
LOST or DESTROYED
Page 2 0 f 2
License 03800: Dead Broke Saddle Club
Premise 012: Wise Guys Pizza & Pub
Game Type Report Month/Year
PADDLE TICKETS PLAYED NOVEMBER 2002
r-"Ju'WFACT1JRER I S In-Play Ideal Ideal Unsold Gross Prizes IDEAL CASH Long Removed
ID Part # SERIAL # Date Gross Prize Value Receipts Value NET Deposit -Short Date
---
,J1.'1 30#TICKET 408074 11/17 30. 29. O. 30.00 29.00 1. 00 1. 00 0.00 11/17
S
JH 30#TICKET 408075 11/24 30. 29. O. 30.00 29.00 1. 00 1. 00 0.00 11/24
S
,JM 30#TICKET 408076 11/24 30. 29. O. 30.00 29.00 1. 00 1. 00 0.00 11 / :?A
S
,IV! 30#TICKET 408077 11/24 30. 29. O. 30.00 29.00 1. 00 1. 00 0.00 11/24
S
Total from previous page
o.
J K L M N
120 116 t, 00 4 00 0 00
~~_._--- -~._"------- ----^---- ------
, 50 43 5 15 00 ,.., tn 00 0 00
.1. CJ
------- _._---~._-- --_._--.._-~~----- ---.-..--..----.- --------
:)70 5 5 ~L 1'3 00 19 00 0 00
Column
I
TOTJ..L THIS PAGE .......... Line 16
o.
TO TJ\,'( RETURN or to next paje ....
o.
G~,s 07/')9
MINNESOTA LAWfUL GAMBLING
SCHEDULE CjD
Organization License Month/year Page of Amended
Dead Broke Saddle Club 03800 NOVEMBER 2002 1 1 Schedule?
NO
SCHEDULE C: lawful Purpose Expenditures
Approved Date of
By Organ Check
Check
Number Check Made Out To:
10/22/2002 11/19/2002 6955 City Of Lino lakes
City Tax
10/22/2002 11/26/2002 6958 Centerville Elementary School
Donation Cover old ordinance
10/22/2002 11/30/2002 6985 WBl Emergency Food Shelf
X-mas Donation
10/22/2002 11/30/2002 6986 5T John's Church
X-mas Donation
10/22/2002 11/30/2002 69~7 Centennial Common Food Shelf
X-mas Donation
10/22/2002 11/30/2002 6988 Our Saviors Lutheran Church
X-mas Donation
10/22/2002 11/30/~J02 6989 Forest Lake Helping Hand
X-mas Donation
Reason Benefits
TRCS Code M/F ~unt
a(8) 17.00
a(7) Both 3,519.00
a(2) 500.00
a(2) 500.00
a(2) 500.00
a(2) 500.00
a(2) 500.00
Total for All PAGES:
to T~x Return Line 41.
Total for ALL PAGES:
to Tax Retur~ Line 42.
I declare this Schedule is complete and correct to the best of my knowledge and belief.
Chief ~
Executive . ~---
Gambling .....-~ .....~ c _
Manager . c~~
-=-..
SCHEDULE 0: Board Approved Expenditures NONE
Approved Date of Check
By Orqan j; hecL_ Number Check Made Out To:
Mail to: GAMBLING CONTROL BOARD Suite #300 South
1711 West County Road B
Roseville, MN 55113
6,0:.36.
Date
Reason Approved
TReS Code _Amount _IlLBoarg
0.00
Date J.L -Ir-e? Z-
Date /Z--/6'-6.?-Z--
Gss 08/98
MINNESOTA DEPARTMENT OF REVENUE
LAWfUL GAMBLING ACTIVITY
G-I SCHEDULE F
GAMBLING FUND RECONCILIATION
Organi7ation Name License Number
Dead Broke S ad! 1 e Club 03800
GamblinQ checking account
1 End-of-month checking account balance from statements
2 Deposits made during the month not included in line 1
3 Add lines 1 and 2 . . . . . . . . . . . . . . .
4 Checks written during the month not included in line 1.
S RECONCILED BANK BALANCE (line 3 minus line 4) ....
Other funds not included in Checkinq Balance
6 Starting banks for games . . 6a 8,300.00
Reimbursment after monthend. 6b 0.00
Monthend cash balance in starting banks.
7 Total ending inventory (G-l lin~ 21) . .
8 Deposit after month-end for G1mes in G-l
9 Total in Savings & Other' -i'unds . . . .
10 F '~ess shortages (G-l, 34) and prior
I imbursement due for excess shortages
11 a ____.O_=--9Jl
lIb __.~"-,~.Q.
11 c ____Q-'-.Q.Q
11 d ___~Q.Q
lIe ___Q-,QQ
Tot<i 1 11
12 Add lines 6, 7, 8, 9, 10, 11 . . . . . .
13 Add 1 i nes 5 and 12 . . . . . . . . . . .
11 Fund Loss. (LG-2~;O) . . . .
Refund Due (''':-7430) . . . .
Open-Game prizes,by check.
Prizes bought, not awarded.
Other additions
Unpaid Oblig~ions and Opel'! Gar?- Oeposit~
14 Tax from G-l line 13 and any
prior months taxes. . . . .
15 Deposits for games still in pl._y
6 8,300.00
7 2,857.17
8 0.00
9 ___~=--OO
10 ____Q.OQ
U.oo
14 _13~59.92
15
0.00
16 Loaned amounts included in bank statement. 16 0.00
17 Product part of unpaid invoices.
18 Other subtractions.
17 _______JLilQ
18
O.OQ
19 Add Lines 14 through 18.
GAMBLING FUNDS RECONCILIATION
20 GAMBLING FUND BALANCE (line 13 minus 19) . . . . .
21 PROFIT CARRY-OVER (from Form G-l line 44), . . . .
22 FUND BALANCE equals PROFIT CARRY-OVER, Difference.
Signature 1?~~
of Preparer ~4J-.\ W \l-~-,-,lJ(;",
Gss 7/99
~ate
)--2~ ha a-I....--
Report Month/Year
NOVEMBER 2002
1 __ 88,414.02
2 13,742.00
3 ---LQh156. 02
4 24,159.96
5 77 ,996.06
1 2 ~L 1 s Z..-,--,lZ
13 _-.89, 151"2~
19 ---1.3,259.92
20 _~~93.31
21 75,893.31
22
0.00
612/464-7225
"
ervi{[e
Organization Name:
Gambling Location:
MonthlYear:
CITY OF CENTERVILLE
Monthly Gambling Summary
S;"~l~K~ey<: LQ~'
/
.t P !!J > k';HrVl -e v-
/Ltt~,~~
-:200 ,./
ff v dj"
C-fJ-A. -1 "'- IL-, .1!L.--t
Name ofIndividual Completing Form:
Ten Percent Net Profit Calculation
A.
Net Receipts - Total lines 2c, 3c, 8c, 9c
(per Schedule A if more than one (1 ) site)
g~30.6()
B.
457Lj.()Q
Sums of lines 22 thru 33
(per Schedule A if more than one (1 ) site)
C.
Line a - line b
1;20-'6(,1
Miscellaneous Deductions (for this site only)
Z 7CJeJ X ,tlll:::= S~Kd 0
llc ("10 'X-' 6(, q -= ::2 t '2 tl. 0 0
f;t,.cro )IJ lJ~fi? J jt,.Oo
1.
2.
Pulltab tax to distributor
8'2&
Combined receipts tax for this site
;R I Zl)
3. Federal Taxes (per schedule C/D)
4.
D.
State Gambling Tax (per line 11)
)6.60
Total Miscellaneous Deductions for this site
3c);;.c;,() ()
E.
Line c - line d
7(}'J ,()O
F.
Line e X 50%
3S'f",0C)
40%
10%
Signature:
AMOUNT DUE
/i/()
List Receivers offimds/or attach a
separate page ~~~ (!JJA~7d itaJ. 00
PAYABLE TO THE CITY OF
CENTERVILLE *DVE ANNUALLY
ASPER ORDINANCE*
35
[) -L~ r JiLA
t
MINNESOTA Department of Revenue
Monthly Lawful Gambling Activity
Summary and Tax Return
G-1
Organization License Number
00584
Month and year reported
11/2002
Number of premises
6
City State Zip Code
SPRING LAKE MN 55432
[ j have you an extension to file
[ ] this is your final return
[ ] Schedule F
Organization Name
SPRING LAKE PARK LIONS CLUB
Street (Address)
8433 CENTER DR.
Check if: [J this is an amended return
[ ] you had no gambling activity
[ ] Schedule B-2
Number of pulltab and paddleticket games
reported on Schedule B-2s for the month:
This return includes (check):
Fill in number of pages below each schedule:
961
[ ] Schedule A
Column A
gross receipts
1 Bingo 1 0.00
2 Raffles (if exempt raffles were conducted,
check here [ ] and complete Schedule ER 2 0.00
3 Paddletickets 3 405750.00
4 Add lines 1 through 3 4 405750.00
5 If line 6c of 18st month's Form G-1 is negative,
list it in columns A and C 5 0.00
6 Subtract line 5 from line 4 6 405750.00
7 Income from interest and dividends (fill
in same amount in columns A and C) 7 0.00
8 Tipboards 8 0.00
9 Pulltabs 9 619615.00
10 Add lines 6 through 9. Line 1Dc is your
gross profit for the month 10 1025365.00
11 Multiply line Be by .085 (8.5%)
(if line 6c is a negative number, fill in zero here)
Column B
prizes
0.00
Column C
net receipts
0.00
0.00
51799.00
51799.00
0.00
51799.00
0.00
0.00
123031.00
174830.00
11 4402.92
12 31600.36
13 36003.28
14 10099.74
15 46103.02
16 128726.98
0.00
353951.00
353951.00
353951.00
0.00
496584.00
850535.00
12 Fill in the amount of combined receipts tax, if any (from line 9 Schedule E)
13 Add lines 11 and 12, and PAY THIS AMOUNT. (Make check out to Department of Revenue)
14 Total 1. 7 percent tax paid during the month, if any (listed on distributor's invoices
for pulltabs and tipboards)
15 Addlines13and14
16 GROSS PROFIT after state taxes (subtract line 15 from line 10c)
Fill in the result here and also on line 17 on the back of this form.
Mall this summary and tax return and attachments to
Minnesota Department of Revenue, Mail Station 3350. St. Paul, MN 55146-3350
6001000 (Rev. 07199)
Minnesota Gambler
13-1 page 2
SPRING LAKE PARK LIONS CLUB
17 Amount from line 16 on the front of this form
Inventory
18 Beginning inventory (from line 21 of last month's Form G-1)
19 Cost of gambling equipment obtained during the month. (Include sales
tax, but do not include the 1.7 percent tax listed on distributor's invoices)
20 Add lines 18 and 19
21 Ending inventory (dollar value on the last day of month; do not include sales
tax or 1.7 percent tax listed on distributor's invoices)
22 Total value of the gambling inventory sold (subtract line 21 from line 20)
Expenses paid during the month
23 Compensation and payroll taxes
24 Penalty and interest you paid on taxes, including payrol! taxes, on any
Form G-1 or Schedule C since beginning gambling activities
25 Advertising
26 Accounting services for lawful gambling tax forms, annual audit or review,
and qualifying legal work
27 Bank service charges; office supplies; lodging, meals and transportation for lawful
gambling classes conducted by state agencies; and miscellaneous expenses
28 Purchase and/or repair expenses for office furnishings and office equipment
used for gambling, and devices used for gambling
29 Rent for conducting lawful gambling
30 Utilities used for conducting lawful gambling
31 Theft insurance and the amount permitted for liability insurance
32 Local government investigation fee and cost for new or renewed gambling
manager's bond, gambling managers license and premise permits
33 Cash long or cash short (If cash long, put parentheses around the amount)
34 Reimbursement for excess cash short (This is a negative amount)
35 Reimbursement for negative expense calculation (This is a negative amount)
36 TOTAL ALLOWABLE EXPENSES (add lines 22 through 35)
Expenses paid during the month
37 NET PROFIT after state taxes (subtract line 36 from line 17)
38 Profit carry-over from last month (from line 44 of last month's Form G-1)
39 Approved adjustments. (Attach state agency letter of approval.) If an amount
was listed on line 5c, include it as a positive number in the amount listed here
40 Add lines 37 through 39.
41 Lawful Purpose expenditures (from Form LG1010 Schedule C/O)
42 Board-approved expenditures (from Form LG1 01 0 Schedule C/O)
43 Add lines 41 through 42
44 PROFIT CARRYOVER for this month (subtract line 43 from line 40)
(Line 45 has been eliminated from Form G-1)
46 difference between gambling fund balance and profit carryover
(amount from line 22 of Schedule F; include parentheses, if any)
47 Total dollar value of unsold tickets from pulltab and tipboard
games reported on Schedule B-2s for the month
46
11 I 2002
17 128726.98
18 10250.89
19 14801.39
20 25052.28
21 8470.93
22 16581.35
23 36113.53
24 0.00
25 0.00
26 0.00
27 17184.66
28 0.00
-~._---~--
29 5900.00
30 36.45
31 0.00
32 0.00
33 808.00
34 0.00)
35 0.00)
36 76623.99
37 52102.99
38 158934.64
39 0.00
40 211037.63
41 26487.79
42 0.00
43 26487.79
44 184549.84
47
-0.04
37455.00
6001000-2 (Rev. 07/99)
Minnesota Gambler
rvilNNESOTA Department of Revenue
Gambling Fund Reconciliation
Attach this schedule to Form G-1 for this month.
G-1 Schedule F
Organization Name
Organization License Number
Month and year reported
11 I 2002
SPRING LAKE PARK LIONS CLUB00584
Gambling checking account
1 End-of-the month checking account balance (from bank statements)
2 Deposits made during the month not included on line 1
3 Add lines 1 and 2
4 Checks written during month not included in the amount on line 1
5 Subtract line 4 from line 3
Other gambling funds not included in your checking account.
6 Starting banks per books 6a 22067.00
Unreimbursed losses 6b 0.00
End-of-month cash balance in starting banks for games. (line 6a - 6b) 6
7 Ending inventory. (from line 21 of this month's Form G-1) 7
8 Cash received but not deposited during the month from sales of games
reported on Form G-1. Do not list amounts you included on line 2 8
9 Total savings accounts, certificates of deposit, mutual
funds and other negotiable instruments 9
10 Reimbursement for excess cash short. (from line 34 of your Form G-1) 10
11 Fundlosses 11a 0.00
Unsold ticket refunds 11 b 0.00
Merchandise prizes 11 c 0.00
Merchandise prizes, not awarded 11 d 0.00
Other additions (attach explanation) 11 e 0.00
Total 11
12 Add lines 6 through 11
13 Add line 5 and line 12
Unpaid obligations and receipts from games not closed
14 Tax from any G-1 unpaid at the end of this month 14
15 Receipts deposited during the month from games still in play that are not
included on Form G-1 15
16 End-of-month amount due to loans made to the gambling fund
from any source (include loans from organization's general fund) 1 S
17 Total costof games (including the sales tax) unpaid at the end of the
month listed on distributor's invoices 17
18 Other subtractions (You must attach a detailed description
of each amountincluded in the total) 18
19 Add lines 14 through 18
22067.00
8470.93
0.00
0.00
0.00
0.00
12
13
36003.28
0.00
0.00
0.00
Reconciliation
20 Gambling furd balance (subtract line 19 from line 13)
21 Profit carryover (from line 44 of this month's Form G-1)
22 If line 20 is more than line 21, subtract line 21 from line 20. Fill in this amount on
line 46 of Form G-1
If line 20 is less then line 21, subtract line 20 from line 21. Fill in this amount
in parentheses on line 46, Form G-1
0.00
19
20
21
22
1
2
3
4
5
246757.68
30054.00
276811.68
86796.53
190015.15
30537.93
220553.08
36003.28
184549.80
184549.84
. -0.04
Signature of pre parer
Name of company if paid preparer
Daytime phone
Date
Minnesota Gambler
6001060 (Rev. 07/99)
"v-"
MINNESOTA Department of Revenue
-.-----.-.---.-- - ..----.---- - -_..- ,-----.--. -.--. -
Receipts and Expenses Per Premises
OJ"D~H~'lation Ucense Numoer
Premises Name
Pre""'SES permil number
00584
KELLY'S KORNER
S-00584~01 0
Lines 1.10 correspond to Form G-i.
Bingo
2 Raffles
:) ?addletickets
4 Add lines 1 through 3
5 If line 6c of last month's Fcrm G-1 Of
Schedule A is negative. li~t
(withoul parentheses) in columns A and C
6 SubtrilGt line 5 from line 4
Column A
gross receipts
000
i
2
3
4
0.00
72000
72000
5
6
0.00
720.00
7 income from interest and dividends (tjli
in same amount in columns A and C)
a Tipboards
9 Pul!labs
7
a
9
000
000
_.'~'_ _,,__.'._n_
4288800
10 Add lines 6 throu9h 9. LIne lOe is YOur
9fOSS profit for the month
10
43608.0C
There are no lines 11-17.
lines 18.36 correspond to Form G-1.
18 Beginning inventory (from line 21 atlast month's Form G-1)
19 Cost of gambling equip:nent obtained during the month (Inclurje sales
tax, but do not include the 1.7 percent lax listed on distributor's irlVoices)
20 ~\dd lines 18 and 19
21 Ending inventory (doiiar value on the last day of month, do not include sales
tax or i.7 percent tax listed or, distributor's invoices)
22 Total value of the gambling equipment sold (subtract line 21 from line 20)
23 Compensation and payrol! taxes
24 Penalty and interest you paid on taxes, including payroll taxes. on any
=orm G-1 or Schedule C since beginning gambl ing activitias
25 Advertising
25 Accounting services for lawful gambling tax forms, annual audit or review,
and qualifying legal work
27 Sank service charges, office supplies: lodging, meals ."!Old transportation for lawiu!
gambling classes conducted by state agencies; and miscellaneous expenses
26 Purchase and/or repair expenses for office furnishings and office equipment
used for gambling, and devices used fOf gambling
29 Rent for conducting lawful gambling
30 Utilities used for conducting lawful gambling
31 Theft insurance and the amcunt permitted for liability insurance
32 Local government investigation tee and cost for ~ew or renewed garnbling
rnanager's bond, gambling managers license and premise permits
33 Cash long or cash shOrl (If cash long, put parentheses around the amount)
34 Reimbur:sement for excess cash short (This is a negative amount)
35 Reimbursement for negative expense calculation (ThiS is a negative amount.!
36 TOTAL ALLOWABLE EXPENSES (add lines 22 through 35)
'3GGn'0 rRe\- "J7J8'-j)
Column a
prizes
0.00
0.00
528.00
528.QO
52800
000
'_ _n __ .___.
34744.00
352/2.00
G-1 Schedule A
~- -
~,1crth ;:.lG year ,-ecortej
11 { 2002
Column C
net :E'se'pts
0.00
iJ 00
~ 32 DC
1~2.00
000
192CC
0.00
QJC
8i44QC1
(33?6 00
18 'J29.83
19 48765
20 1417.48
21 85588
"'I 5e~ 60
4'-",,,
7"< 24"j5.83
.."
24 0.00
25 D.Ge
26 D.:.~C
27 399 56
28 000
29 1000QC:
30 Q 00
31 G.CO
32 000
33 i97.CC
34 GJLD)
35 0.00)
36 457?:?f!.
Mlr,!1<?s.jl<; GST.::I;:>
Minnesota Lawful Gambling
Schedule c/o - LG1010
General Information
Organization License Number
Organization Name
SPRING LAKE PARK LIONS CLUB
00584
Month and year reported
Is this an amended Schedule elD? Y N
11 I 2002 Page 1 of 3 pages
Schedule C: Lawful Purpose Expenditures
Current Monthly ! For Code
Membershio Date of Check A A-7 Only
Approval Date Check Number Check made out to: TRCS Code M F Amount
10/24/2002 11/1/2002 12119 ST PAUL POSTAL CREDIT UNION A-2 1097.46
10/24/2002 11/1/2002 12120 MOUNT OLIVE SCHOOL A-2 552.00
10/24/2002 11/1/2002 12121 MARGE STi\CI< ' A-2 350.54
10/24/2002 11/4/2002 12125 ANIMAL HSE CALL SVC A- 2 131.35
10/24/2002 11/4/2002 12126 EYECARE CENTER A-2 137.23
10/24/2002 11/4/2002 12127 EYECARE CENTER A-2 203.21
10/24/2002 11/4/2002 12128 EYECARE CENTER A-2 175.07
10/24/2002 11/4/2002 12129 ANOKA RAMSEY COMMUNITY COLLEGE A-1 800.00
10/24/2002 11/4/2002 12130 LIONS YOUTH OUT REACH A- 1 100.00
10/24/2002 11/4/2002 12131 LIONS EYE BANK A-1 100.00
'NOTE: Check the TRC column if the expenditure is from the 'Tax Refund Total Schedule C Lawful Purpose Expenditures
and Credit' (TRC) amount. Your organization may not expend money from for this month.
this amount for lawful purposes A-S, A-9, and A-12 or for allowable expenses. Enter on line 41 of Schedule G-1 26487.79
Schedule D: Board - Approved Expenditures
Current Monthly Board
Membershio Date of Check B Aporoved
Approval Date Check Number Check made out to: TRCS Code Amount Date
-
Board-Aooroved Exoenditures for Recreational. Community. & B3-A7
Athletic Facilities Intended Primarily for Persons Under Age 21 M F
\
Total schl?dule D Board-Aooroved Expenditures. 0.00
-
Signatures
Enter on line 42 of Schedule G 1
I declare that all information on this summary and tax return is true, correct, and complete.
Signature of chief executive officer Date
Signature of gambling manager Date
Mail To:
Gamblinq Control Board
Suite 300 South
1711 West County Road B
Roseville, MN 55113
If you use a TTY, you can call the Board by usinQ the Minnesota Relav Service at 1-800-627-3529 and
ask to place a call to (612)639-4000. This form will be made available in alternative format (i.e. larQe
print, Braille) upon request. The information on this form will be u3ed by the GamblinQ Control Board
to determine your compliance with statutes and rules QoverninQ lawful QamblinQ activities. All
information su lied b ou on this form will become ublic when received b the Board.
Minnesota Gambler
(Rev. 11101)
Minnesota Lawful Gambling
Schedule C/D.. LG1010
General Information
Organization License Number
Organization Name
SPRING LAKE PARK LIONS CLUB
00584
Month and year reported
Is this an amended Schedule C/D? Y N
11 /2002 Page 2 of 3 pages
Schedule C: Lawful Purpose Expenditures
Current Monthly For Code
Membershio Date of Check A AJ ant
Approval Date Check Number Check made out to: TRCS Code Amount
10/24/2002 11/5/2002 12132 LIONS CHILDRENS EYE CLINIC 13K A-1 100.00
10/24/2002 11/5/2002 12133 LIONS MACULAR DEGENERATION A- 1 100.00
10/24/2002 11/5/2002 12134 LCIF A-1 100.00
. 10/24/2002 11/5/2002 12135 AMERICAN DIABETES ASSOC. A-1 100.00
10/24/2002 11/5/2002 12136 LIONS LEADER DOG A-1 100.00
10/24/2002 11/5/2002 12137 LIONS YOUTH EXCHANGE A-1 100.00
10/24/2002 11/5/2002 12138 LIONS HEARING DOGS . A-1 100.00
10/24/2002 11/5/2002 12139 HEARING AND SERVICE DOG A-1 100.00
10/24/2002 11/5/2002 12140 HEARING AND SERVICE DOGS OF MN A-1 5000.00
10/24/2002 11/5/2002 12141 BLAINE H.S. SPORTS TEAMS A-7B X X 5000.00
'NO TE: Check the TRC column if the expenditure is from the 'Tax Refund Total Schedule C Lawful Purpose Expenditures
and Credit' (TRC) amount. Your organization may not expend money from for this month.
this amount for lawful purposes A-8, A-9, and A-12 or for allowable expenses. Enter on line 41 of Schedule G-1
Schedule 0: Board - Approved Expenditures
Current Monthly Board
Membershio Date of Check B Aporoved
Approval Date Check Number Check made out to: TRCS Code Amount Date
I
Board-Aooroved Exoenditures for Recreational. Communitv. & B3-A 7
Athletic Facilities Intended Primarily for Persons Under Age 21 M F
\
Total schE!dule D Board-Aooroved Expenditures.
-
SIgnatures
I
Enter on line 42 of Schedule G 1
I declare that all information on this summary and tax return is true, correct, and complete.
Signature of chief executive officer
Date
Date
Signature of gambling manager
Mail To:
Gamblinq Control Board
Suite 300 South
1711 West Countv Road B
Roseville, MN 55113
If you use a TTY, you can call the Board by usinQ the Minnesota Relay SelVice at 1-800-627-3529 and
ask to place a call to (612) 639-4000. This form will be made available in alternative format (i. e. lame
print, Braille) upon request. The information on this form will be used by the GamblinQ Control Board
to determine your compliance with statutes and rules QoverninQ lawful QamblinQ activities. All
information su lied b au on this form will become ublic when received b the Board.
Minnesota Gambler
(Rev. 11/01)
Minnesota Lawful Gambling
Schedule C/D - LG1010
General Information
Organization Name
Organization License Number
SPRING LAKE PARK LIONS CLUB
00584
Month and year reported
11 /2002 Page 3 of 3 pages
Schedule C: {awful Purpose Expenditures
Is this an amended Schedule C/D? Y N
Current Monthly I For Code
Membershio Date of Check A 1]O,?
Approval Date Check Number Check made out to: TRCS Code Amount
10/24/2002 11/5/2002 12142 CENTERVILLE ELEMENTARY A-7B X X 1110.00
10/24/2002 11/8/2002 12143 ARLETTE MCGUIRE A-2 3773.00
10/24/2002 11/8/2002 12144 ARLETTE MCGUIRE A- 2 2000.00
10/24/2002 11/13/2002 12153 LARSON ALLEN WEISHAIR , A-12 500.00
10/24/2002 11/14/2002 12163 CITY OF STPAUL A-8 134.38
10/24/2002 11/14/2002 12165 CITY OF FRIDLEY - 3% A- 8 204.93
10/24/2002 11/14/2002 12166 CITY OF SPRINGLAKE PARK A-8 4318.62
.
..
'NOTE: Check the TRC column if the expenditure is from the 'Tax Refund Total Schedule C Lawful Purpose Expenditures
and Credit' (TRC) amount. Your organization may not expend money from for this month.
this amount for lawful purposes A-B, A-9, and A-12 or for allowable expenses. Enter on line 41 of Schedule G-1
Schedule 0: Board - Approved Expenditures
Current Monthly - I Board
Membershio Date of Check B Aporoved
Approval Date Check Number Check made out to: TRCS Code Amount Date
Board-Aooroved Exoenditures for Recreational. Communitv. & B3-A 7
Athletic Facilities Intended Primarily for Persons Under Age 21 M F
I
Total schedule 0 Board-ADoroved Expenditures.
E e ie4 _
Signatures
nt r on In 2 of Schedule G 1
I declare that all information on this summary and tax return is true, correct, and complete.
Signature of chief executive officer Date
Signature of gambling manager Date
Mail To:
Gamblin.q Control Board
Suite 300 South
1711 West County Road B
Roseville, MN 55113
If you use a TTY, you can call the Board by usinq the Minnesota Relay SeNice at 1-800-627-3529 and
ask to place a call to (612)639-4000. This form will be made available in alternative format (i,e. lame
print, Braille) upon request. The information on this form will be used bv the Gambling Control Board
to determine your compliance with statutes and rules governing lawful QamblinQ activities. All
information su lied b ou on this form will become ubJic when received b the Board.
(Rev. 11/01)
Minnesota Gambler
General Fund
Monthly Financial Report
Month Ended December 31, 2002
"l:Jf~.....'..
. ..... ';~.iQlj
MTD YTD Budget Variance % of Budget
12/31102 2002 2002 +(-) Used
Revenues:
Taxes & Assessments 634,445.03 1,353,751.85 1,480,623.00 126,871.15 91.43%
Licenses & Permits 5,822.56 331,487.29 200,500.00 (130,987.29) 16533%
Fines & Forfeits 1,584.65 16,925.82 25,000.00 8,074.18 67.70%
Intergovernmental 63,971.29 292,675.72 15,000.00 (277,675.72) 1951.17%
Charges for Services 155.50 27,545.59 500.00 (27,045.59) 5509.12%
Interest Earnings 644.43 12,494.25 40,000.00 27,505.75 3124%
Miscellaneous Revenues 3,668.90 6,990.70 31,940.00 24,949.30 21.89%
Refunds & Reimbursements 0.00 33,048.60 4,050.00 (28,998.60) 816.01%
Transfers In (25,229.69) 49,580.01 0.00 (49,580.01 ) 0.00%
Fund Balance 0.00 0.00 0.00 0.00 0.00%
Total Revenues 685,062.67 2,124,499.83 1,797,613.00 (326,886.83) 118.18%
Expenditures:
Current
General Government
Mayor and Council 3,466.38 16,310.77 16,530.00 219.23 98.67%
Elections 0.00 3,184.44 3,08500 (99.44) 10322%
Planning & Zoning 807.82 4,937.27 6,780.00 1,842.73 72.82%
Economic Development 2,680.00 6,173.59 6,280.00 106.41 98.31%
Administration 23,653.46 304,790.98 302,830.00 (1,960.98) 100.65%
Financial Administration 0.00 19,326.80 15,000.00 (4,326.80) 128.85%
Assessing 0.00 14,974.00 17,500.00 2,526.00 85.57%
Legal 8,600.60 78,291.22 62,000.00 ( 16,291.22) 12628%
Engineering Services 648.00 8,011.91 14,250.00 6,238.09 5622%
Insurance 0.00 0.00 000 0.00 0.00%
City Hall 1,707.64 22,406.81 28,100.00 5,693.19 7974%
Total General Government 41,563.90 478,407.79 472,355.00 (6,052.79) 101.28%
Public Safety
Police Protection 35,510.55 426,414.71 430,000.00 3,585.29 99.17%
Fire Protection 0.00 195,534.00 76,000.00 (119,534.00) 25728%
Building Inspection 7,560.68 87,403.42 97,128.09 9,724.67 89.99%
Electrical Inspection 0.00 10,330.99 4,000.00 (6,330.99) 258.27%
Civil Defense 198.00 1,003.47 1,300.00 296.53 77.19%
Animal Control 0.00 802.01 350.00 (452.01) 229.15%
Total Public Safety 43,269.23 721,488.60 608,778.09 (112,710.51) 118.51%
Public Works
Public Works 7,535.26 124,799.57 220,841.46 96,041.89 56.51 %
Streets (504.94) 47,567.36 55,000.00 7,432.64 86.49%
Street Lighting 1,934.71 21,233.58 32,000.00 10,766.42 66.35%
Total Public Works 8,965.03 193,600.51 307,841.46 114,240.95 62.89%
1/812003
10:14 AM
budget reportDec02
MTD YTD Budget Variance % of Budget
12/31102 2002 2002 +(-) Used
Culture and Recreation
ParkJRec. Committee 380.00 1,238.43 1,780.00 541.57 69.57%
ParklRec. Programs 1,213.29 4,826.40 41,523.82 36,697.42 1162%
Park Maintenance 1,885.93 51,466.10 74,551.47 23,085.37 69.03%
Total Culture and Recreation 3,479.22 57,530.93 117,855.29 60,324.36 48.81%
Miscellaneous
Refunds & Reimbursements 6,150.20 9,150.20 0.00 (9,150.20) 0.00%
City Festival 0.00 10,044.63 10,000.00 (44.63) 100.45%
Total Miscellaneous 6,150.20 19,194.83 10,000.00 (9,194.83) 191.95%
Total Current Expenditures 103,427.58 1,470,222.66 1,516,829.84 46,607.18 96.93%
Capital Outlay
General Government 38,000.00 38,000.00 10,000.00 (28,000.00) 380.00%
Public Safety 0.00 0.00 0.00 0.00 0.00%
Streets and Highways 0.00 0.00 121,50000 121,500.00 0.00%
Culture and Recreation 0.00 0.00 23,500.00 23,500.00 0.00%
Total Capital Outlay 38,000.00 38,000.00 155,000.00 117,000.00 24.52%
TOTAL EXPENDITURES 141,427.58 1,508,222.66 1,671,829.84 163,607.18 90.21%
EXCESS (DEFICIT) OF REVENUES 543,635.09 616,2n.17 125,783.16 (490,494.01) 489.95%
OVER EXPENDITURES
OTHER FINANCING SOURCES (USES)
Operating Transfer In 0.00 0.00 000 0.00 0.00%
Operating Transfer Out 0.00 (350,889.54) (125,78316) 225,106.38 27896%
TOTAL OTHER FINANCING 0.00 (350,889.54) (125,783.16) 225,106.38 278.96%
SOURCES (USES)
EXCESS (DEFICIENCY) OF 543,635.09 265,387.63 0.00 $265,387.63)
REVENUE AND OTHER FINANCING
SOURCES OVER EXPENDITURES
AND OTHER FINANCING USES
1/812003
10:14 AM
budget reportDec02
Water Fund
Monthly Financial Report
Month Ended December 31, 2002
MTD YTD Budget Variance % of Budget
12/31/02 2002 2002 +(-) Used
Operating Revenue:
Charges for Services 1,179.99 161 ,225.94 0.00 (161 ,225.94) #DIV/O!
Total Operating Revenue 1,179.99 161,225.94 0.00 (161,225.94) #DIV/O!
Operating Expenses:
Salaries and Benefits 2,277.34 35,390.55 0.00 (35,390.55) #DIV/OI
Supplies 1,121.08 26,804.71 0.00 (26,804.71) #DIV/O!
Other Services and Charges 562.95 10,595.02 0.00 (10,595.02) #DIV/O!
Utilities 146.14 2,636.38 0.00 (2,636.38) #DIV/O!
Depreciation 0.00 0.00 000 0.00 #DIV/OI
Total Operating Expenses 4,107.51 75,426.66 0.00 (75,426.66) #D1V/O!
OPERATING INCOME (2,927.52) 85,799.28 0.00 (85,799.28) #DIV/O!
Nonoperating Revenue (Expense)
Interest on Investments 0.00 (6,814.00) 000 6,814.00 #DIV/O!
Special Assessments 20,722.48 72,891.40 000 (72,891.40) #DIV/O!
Hook up Fees and Unit Charges 1,803.13 93,603.13 0.00 (93,603.13) #DIV/OI
Interest Expense 1,365.37 (11,070.19) 0.00 11,070.19 #DIV/O!
Refunds & Reimbursements (25.91 ) (515.33) 0.00 515.33 #DIV/OI
Total Nonoperating Revenue 23,865.07 148,095.01 0.00 (148,095.01) #DIV/O!
(Expense)
INCOME BEFORE OPERATING 20,937.55 233,894.29 0.00 (233,894.29) #DIV/O!
TRANSFERS
OPERATING TRANSFERS OUT (155,074.65) (379,243.56) 0.00 379,243.56 #D1V/O!
NET INCOME (134,137.10) (145,349.27) 0.00 145,349.27 #DIV/O!
CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 #DIVIO!
CONTRIBUTED ASSETS
NET INCREASE IN RETAINED (134,137.10) (145,349.27) 0.00 145,349.27 #DIVIO!
-
EARNINGS
1/8f2003
11:27 AM
budget report waterDec02
Sewer Fund
Monthly Financial Report
Month Ended December 31, 2002
;.!!~~..,,!......!..!
......<;:rr.~
MTD YTD Budget Variance % of Budget
12/31/02 2002 2002 +(-) Used
Operating Revenue:
Charges for Services 1,555.54 225,694.12 0.00 (225,694.12) #DIV/O!
Total Operating Revenue 1,555.54 225,694.12 0.00 (225,694.12) #DIV/O!
Operating Expenses:
Salaries and Benefits 2,273.78 29,805.22 0.00 (29,805.22) #DIV/OI
Supplies 55.88 4,481.78 0.00 (4,481.78) #DIV/O!
Other Services and Charges 965.66 37,674.52 0.00 (37,674.52) #DIV/O!
Utilities 79.04 1,276.01 0.00 (1,276.01) #DIV/OI
MCES Disposal Charges 8,691.33 109,200.83
Depreciation 0.00 0.00 0.00 0.00 #DIV/O!
Total Operating Expenses 12,065.69 182,438.36 0.00 (73,237.53) #DIVIO!
OPERATING INCOME (10,510.15) 43,255.76 0.00 (152,456.59) #D1V /O!
Nonoperating Revenue (Expense):
Interest on Investments 0.00 (10,076.00) 0.00 10,076.00 #DIV/OI
Special Assessments 20,650.06 84,288.26 000 (84,288.26) #DIV/OI
Hook up Fees and Unit Charges 2,000.00 103,997.01 0.00 (103,997.01 ) #DIV/OI
Interest & Fiscal Charges (1,365.37) (15,047.31 ) 0.00 15,047.31 #DIV/O!
Refunds & Reimbursements (4,176.00) 2,000.00 0.00 (2,000.00) #DIV/OI
Total Nonoperating Revenue 17,108.69 165,161.96 0.00 (165,161.96) #DIVlO!
(Expense)
INCOME BEFORE OPERATING 6,598.54 208,417.72 0.00 (317,618.55) #DIV/O!
TRANSFERS
OPERATING TRANSFERS OUT 0.00 (169,894.41) 0.00 169,894.41 #DIV/O!
NET INCOME 6,598.54 38,523.31 0.00 (38,523.31) #DIV/O!
CREDIT FOR DEPRECIATION ON 0.00 0.00 0.00 0.00 #DIV/O!
CONTRIBUTED ASSETS
NET INCREASE IN RETAINED 6,598.54 38,523.31 0.00 (38,523.31) #DIV/O!
EARNINGS
118f2003
1 :36 PM
budget report sewerDec02
City of Centervi{{e
Narrative for Interim Financial Statements
Month Ended December 31, 2002
Attached are interim financial statements for the General Fund and Enterprise Funds for
the City of Centerville. These reports are intended to illustrate how city operations are
progressing financially during the year.
The interim financial statements are unaudited and do not reflect all financial
transactions that will be recorded for the year. Preparation of the final statement is
in process.
Note: I have not included reports for the Debt Service, Capital Projects and Special
Revenue funds at this time.
Please take note of the following:
General Fund
Revenues:
1. Taxes
Property tax revenues are received from the county in June, November and
January. The first property tax settlement was received in early July and the
November settlement was received in early December. The final settlement for
the year 2002 will be received in January and will be accrued back to 2002.
2. Intergovernmental
The Intergovernmental Revenue Account includes a grant received from the DNR
in the amount of$40,500 for an Acorn Creek Park project. The project was not in
the 2002 budget because it was a reimbursement for prior year expenses. Police
State Aid in the amount of$21,922.30 was received in October. The amount
budgeted for police state aid was $15,000. As expected, Local Government Aid
in the amount of$9,315 and PERA Aid in the amount of$1,333 were received.
There was no budget for Local Government Aid, PERA Aid, or Fire Aid. The
amount of$9,342.84 was received from the Waste Management Board in
September for SCORE (recycling) reimbursement. The total amount of HAC A
aid received was $117,294.58, and the total amount of Fire Aid received was
$92,968.00. The Fire Aid was transferred to the Centennial Fire Department.
3. Charges for Services
The YTD amount includes transfers from capital project funds for street
maintenance and signage. There was no budget for these services for the year
2002. However, most of the money received was due in prior years.
4. Interest
Interest earnings are below budget but will be adjusted before the final report.
Interest shown in this account consists of checking account interest only. Interest
on investments is credited to a special interest fund and, under current policy, is
distributed at year-end. This procedure has not been done yet and is, therefore,
not reflected on this report.
5. Miscellaneous
The amount of$31,940 was budgeted in the Miscellaneous Revenues account,
consisting of operating transfers from Water and Sewer. Council later decided
not to transfer these funds. The Refunds and Reimbursements line item includes
donations from the Centennial Fire Relief Association in the amount of $26,500
that were not in the budget. The money came from gambling proceeds and was
passed on to the Centennial Fire Department.
6. Transfers In
A transfer from the Gambling Fund to the General Fund in the amount of
$25,229.69, which was earmarked for park purposes, was corrected to reflect in
the Park Capital Fund.
Expenditures:
1. Financial Administration
The audit was over budget this year due to the extensive amount of time spent on
the 2001 audit, TIF problems, and deferred compensation and wage issues.
2. Assessing
Payment was made to Anoka County in February for this year's assessing.
Assessment payments are done for the year.
3. Legal
Payments for legal services are over for the year, partially due to the unique issues
arising this past year: TIF, deferred compensation, etc.
4. Fire Protection
Payments are made quarterly in the amount of$19,016.50 to Centennial Fire
Department. The amount shown includes payments for the entire year. It also
includes payments to the Centennial Fire Department in the amount of $26,500
from gambling proceeds of the Centennial Fire Relief Association and a pass-
through of the State Fire Aid in the amount of $92,968.
5. Electrical Inspection
Due to the increase in development, electrical inspection was over budget for the
year. This line item was increased for 2003.
6. Public Works
Money was budgeted for a new maintenance person, but was never utilized. Also,
funds for a new vehicle were not utilized due to council's freeze on capital
spending.
7. Parks and Recreation
Money was budgeted for a park intern, but was never utilized.
8. Capital Outlay
Very little of the capital budget has been spent so far this year. As a result,
General Fund expenditures are below budget at this time. The amount of$38,000
was used in December to pay for unbudgeted improvements to the water & sewer
systems at the Public Works building.
8. Transfers Out
The amount shown represents the debt-related transfers made earlier this year
(city hall lease payment, etc.), residual equity transfers approved by council to
close out obsolete funds, and transfers made to close out capital projects funds.
The capital projects revenues are being pursued by the city attorney.
Enterprise Funds
1. Water and Sewer
No budget was set for the year 2002 for the enterprise funds. The interest on
investments account in both funds reflects a negative amount due to the fact that
reversing (accounting) entries were made at the beginning of the year and the
interest income has not yet been allocated from the interest account. This will be
done in an adjusting entry before the final report. Similarly, depreciation entries
will be recorded at year-end. Both funds show income before operating transfers.
The operating transfers out consist mainly of the utility oversizing transfers made
to the capital projects funds.
Prepared By:
Approved By:
Finance Director
Administrato r
N arrative.doc
Kim
From:
Sent:
To:
Subject:
m aryj o. helm brecht@ddc-us.com
Wednesday, January 08, 20039:39 AM
ksykes@centervillemn.com
P&Z
Hi Kim, I should probably
taken on a few projects,
time to give right now.
commissioner.
resign from Planning and Zoning. Since the election I have
I also have a son graduating this year. I just don't have the
Please let everyone know and good luck advertising for a new
Mary Jo Helmbrecht
1