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2017-12-13 CC Packet
CITY OF CENTERVILLE COUNCIL MEETING & CLOSED EXECUTIVE SESSION Wednesday, December 13, 2017 6:30 p.m. or shortly thereafter COUNCIL MEETING I. CALL TO ORDER 1. Roll Call II. PLEDGE OF ALLEGIANCE III. APPROVAL OF AGENDA IV. PUBLIC INPUT ON 2018 BUDGET & TAX LEVIES (TNT Hearing) (Pages 3-14) V. APPOINTMENTS/PRESENTATIONS 1. Ms. Karen Blaska, Park Planner Anoka County Parks—Anoka County Rice Creek Chain of Lakes Park Reserve Master Plan Amendment (Pages 15-41) 2. Centennial Fire District, Chief Harlan Lundstrom—Recognition of Retirement of Firefighter Theirry Chevallier 3. Mr. Terry Sweeney, Centerville Lions—Presentation of Chili Cook-Off Winners VI. PUBLIC HEARING 1. None. VII. APPROVAL OF MINUTES 1. November 8, 2017 City Council Meeting Minutes (Pages 42-48) 2. November 8, 2017 City Council Closed Executive Session Meeting Minutes 3. October 31, 2017 City Council Work Session Meeting Minutes VIII. CONSENT AGENDA 1. City of Centerville November 9, 2017 through December 13, 2017 Claims (Check #31472-31519) (Pages 49-52) 2. Centennial Lakes Police Claims through December 6, 2017 (Check#11702-11735) w/Voided Check#11571 & 11714 (Optum Bank& U.S. Bank Visa EFT) (Pages 53- 55) 3. Centennial Fire District Claims through December 7, 2017 (Check#8033-8053) w/Payroll Check#8032 & 8040-8044 (Pages 56-57) 4. Renewal of Tobacco License 2018—(Subject to Centennial Background Check) (Page 58) a. CenterMart 5. Encroachment Agreement—7020 Brian Court, (Deck 8ft± & Fence) **(Error from Previous Meeting** (Page 59) 6. P & R Recommendation Bunker Park Stable,Inc.— Skate Night(February 10, 2018) (Pages 60-63) 7. P & R Recommendation Special Event Permit Application—Midwest Events Shake Your Shamrock Run/Walk, March 17, 2018 (Trails Through Town & to Access Anoka County Regional Park Trails) (Pages 64-72) 8. Successful Performance Review—Mr. Tedd Peterson, Public Works Maintenance Technician (Completion of 18 Years) IX. OLD BUSINESS 1. Part-Time, Temporary Receptionist-Office Technician (Page 73) 2. Anoka County Conservation District—Water Quality Grant Program Application (Centerville Lake Shoreline Stabilization, Trail Side Park, Centerville (Pages 74- 98) 3. RFP for Waste & Recycling Services (Pages 98a-98y) X. NEW BUSINESS 1. Res. #17—OXX—Adopting Budget& Tax Levies for 2018 (Page 99) 2. Res. #17—OXX— Support for Anoka County's Rice Creek Chain of Lakes Park Reserve Master Plan Amendment w/Parks & Rec. Recommended Language Addition (Pages 100-101) 3. Potentially Dangerous Dog Cricket, 7267 Clearwater Drive (Page 102) 4. Res. #17—OXX— Establishing Precinct& Polling Location for the 2018 Election Year (Pages 103-107) 5. Res. #17—OXX—Assigning Duties as they Relate to Handling Banking Transactions for the City of Centerville (Page 108) 6. Res. #17—OXX—Authorizing Appointments for 2018 (Pages 109-112) 7. Proclamation for School Choice Week(January 21 —27, 2018 (Page 113) 8. Ord. #XX, Second Series—2018 Fee Schedule (Pages 114-130) 9. Replacement of City Hall Carpet (Pages 131-132) 10. Lift Station 2 Rehab (Page 133) XI. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS XII. CLOSED EXECUTIVE SESSION— (Union Negotiation Strategy) XIII. ADJOURNMENT *REMINDERS** Planning & Zoning Commission Meeting— January 2, 2018, 6:30 p.m. (Council Chambers) Parks &Recreation Committee Meeting—January 3, 2018, 6:30 p.m. (Council Chambers) City Council Meeting—January 10, 2018, 6:30 p.m. (Council Chambers) City Council Meeting—January 24, 2018, 6:30 p.m. (Council Chambers) Skate Night, LaMotte Park— Saturday, January 20, 2017 (Free Popcorn, Bonfire & Hot Cocoa) Skate Night, LaMotte Park— Saturday, February 10, 2018 (Free Popcorn, Bonfire, Hayrides &Hot Cocoa) GENERAL FUND 2017 2018 % Budget Proposed Changed Revenues Property Taxes $ 2,158,621 $ 2,179,980 0.99% Special Assessments 200 200 0.00% Licenses & Permits 115,100 118,000 2.52% Charges for Services 26,200 27,600 5.34% Intergovernmental Revenue 289,302 297,790 2.93% Fines & Forfeits 28,000 26,000 -7.14% Interest Revenue 13,000 13,000 0.00% $ 2,630,423 $ 2,662,570 1.22% Expenditures General Government $ 481,700 $ 506,900 5.23% Public Safety 1,434,673 1,441,620 0.48% Public Works 405,100 442,500 9.23% Culture & Recreation 18,950 20,550 8.44% Economic Development - 1,000 0.00% Capital Outlay 290,000 250,000 -13.79% $ 2,630,423 $ 2,662,570 1.22% Excess Revenue over $ - $ - (under Expenditures) Debt Service Levy 545,900 575,700 5.46% TOTAL TAX LEVY $ 2,704,521 $ 2,755,680 1.89% 3 rr 0 mum rte. co Irom CD CN M O N � CO 't O N CO 00 CO O (J) N (0 0) _ 0') O LO CO On r O tV N D (lq O I-: N p O O O N Ln ('i I� O TM: L() O0') 00 O co r Ln r o V � 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ' O O 00 0 0 0 0 0 0 1- O N O LO O O 1- O 00 N O N O (D 1` O O 0 m (0 LO LO O O Ln 1• co 00 M 6') 00 P- 1` (fl M N O r N O r O N Ln L6 r 0 1l r (N0') N r to O It (14 Ln t0 I- U) O O. 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It is also rich in cultural resources with several known y significant archaeological sites within its boundary. The C park reserve is located in the Cities of Centerville, Lino Lakes and Columbus. Figure 1 illustrates the location within the seven-county metropolitan area. The park reserve offers a wide variety of amenities, including the Wargo Nature Center, Chomonix Golf Course, Rice Creek Campground, and Centerville Lake Beach. Wargo Nature Center also plays host to the — �F YMCA's Camp Heritage during the summer months and offers the Heritage Living History Lab, where students € can participate in hands on activities related to varying historical themes. Other amenities include picnic areas, ~ boat launch facilities, biking and hiking trails, RICE CREEK CHAINOF LAKES PARK RESERVE MASTER PLAN AME N DIN ENT playgrounds and a fishing pier. The park reserve also REGIONAL CONTEXT connects to the Central Anoka County and Bunker-Chain Figare of Lakes Regional Trails. The original master plan was developed in 1975 and revised in 1999. In 2003, 2012 and 2013, the master plan was amended to adjust the boundaries of the park reserve to what is existing today. Refer to Figure 2 for existing park boundary and amenities. With this amendment Anoka County proposes to improve Wargo Nature Center based on the master plan developed for the Nature Center in 2015, which is included in the appendix; plus, add the following projects to the master plan for the park reserve: • Improve the Peltier Lake fishing access • Add alternate camping accommodations to the campground • Add a self-service canoe/kayak rental program and establish an access point at the campground for easy water access to and from Wargo Nature Center • Create an interpretive area for cultural resources 17 Rice Creek Chain of Lakes Park Reserve • Create additional multi-use trails and connections to local neighborhoods • Move the existing compost site out of the park, but allow the ingress road to remain within the park reserve boundary • Continue to improve the maintenance facilities within the park reserve to optimize operating efficiencies. The total development cost for the projects outlined in this Master Plan Amendment are approximately $10,725,000. 18 Rice Creek Chain of Lakes Park Reserve There will be no boundary modifications related to this master plan amendment. The park boundary will remain as illustrated in Figure 2. Legend ROAKLD'1,1RRA0"BEEAuSSy ESE RILVAIEEKCONcERVAT�GN AREAL B: v .3 .I U C €. s HUMMIS MIN rniE HER M, 'Iffil HI..Exx i ......... t Ai 0 to s € E it L avilbon Beat Launch irii. i� rrsu � ......... ......... ......... B Ghl irnrr ing SoatLaunch x s onix x. Rice Greek Chain of Crakes Park Reserve Park Boundary N 19 I Rice Creek Chain of Lakes Park Reserve Rice Creek Chain of Lakes Park Reserve is a highly used regional facility in Anoka County and as such, the County will continue to manage it as regional recreational open space. Since the park 1.7G has over 5,000 acres, the size allows the 5` county p man to provide different Y activities for visitors. Visitors can utilize t picnicking facilities to gather with family and friends, use the trails for exercise or enjoyment of nature, allow children to release some energy on the various playgrounds in the park, enjoy the sun and water at Centerville Beach, perfect s their golf techniques at Chomonix Golf ` `'` Course, enjoy an evening with the family around a campfire at Rice Creek Campground and learn about the area and its environment at Wargo Mature Center. In the winter months,visitors can use the plowed and multi-use trails within the park reserve, cross country ski at the golf course and snowshoe or kick-sled at Wargo Nature Center, Expenses generated from the park reserve are related to the maintenance and operations of #$ the park and amenities. Chomonix Golf Course r is budgeted separately from park operations; y the only course-related items included within thee par u get is the operations ons an maintenance of the cross-country ski trails at are groomed within the golf course. Parr x expenses are partially offset through revenues f x generated through daily and annual vehicle x passes, rental fees and special use permit fees in the parks general operating budget. The .f.r,:_.. .. remaining funds used to offset operations and maintenance are provided by the Metropolitan Council's O&M grant program, the Lottery in Lieu of program and the local tax levy, 2 Rice Creek Chain of Lakes Park Reserve The nominal rental fees for the camper cabins proposed in the master plan amendment are anticipated to offset the operations and maintenance costs related to the cabins. While the other proposed projects will not specifically generate revenue, it's anticipated that the operations and maintenance of these facilities can be absorbed into the general operating budget and be offset with an anticipated increase in revenue through other rental fees and annual and daily pass sales. Therefore, Anoka County believes the stewardship plan for the park reserve to be sustainable with assistance from the Metropolitan Council as outlined above. The only non-recreation related service offered within the park is the current existing composting facility, but within this Master Plan Amendment, that is proposed to be relocated north of the park, with only an entrance road within the park reserve boundary. While this facility does not generate any revenue for the County, any expenses related to the entrance road will be paid for by the Resource & Recycling Solutions Department. The Metropolitan Council's Thrive 2040 regional forecast estimates that the Twin Cities metropolitan area will become more racially and ethnically diverse over the next 30 years and that by 2040 the region's population of color will double to about 40% of the total population. In addition, one in five people in the metropolitan region will be age 65 or older. These shifting demographics require changes to the way the County operates and manages the park system and its amenities. According to the Metropolitan Council's November, 2016 Regional Parks System Visitor Study Report, non- Caucasians are significantly more likely to participate in fishing, special events and picnicking activities than Caucasians. In addition, the Metropolitan Councils March 2014 Regional Park Use Among Select Communities of Color Report, showed that Asian Immigrant/Asian American focus groups identified their top three preferred activities as walking, fishing and rest or relaxation. Two of the proposed projects in this amendment, the fishing access improvements and Wargo Nature Center projects, will help meet the needs for fishing and special events access. Demand for additional camper cabins is shown through the rise in revenues for the cabins and camping in general over the last 3 years. Since 2014, the overall camping revenues have increased about 20%and the camper cabin revenues have increased by about 13%, as shown in Figure 3. Camper Cabins are a great way to introduce visitors to camping and provide an alternate form of camping with less equipment required. 21 Rice Creek Chain of Lakes Park Reserve Similar to the increase in the Ca,rnper Cabin Revenues use of the camper cabins, daily s ],Ct GC and hourly rentals of canoes or on and kayaks have increased. From 2015 to 2016, daily rentals ,} of equipment have nearly doubled and hourly rate rentals have increased by 10%. „ Overall, there has been a steady increase in park visits over the { .......... .......... last decade. In 2005,the z ' �� 'M6 Metropolitan Council's Annual RCCab ns Bu1nker Ca,b! ,tai Use Estimate of the Metropolitan Regional Parks 313ute 3 System showed an average annual use of 335,900. By 2016, the average use estimate was 496,000, that's just under a 50% increase in visits. In addition, according to the Metropolitan Council's Thrive MSP 2040- Population Forecast dated January 1, 2017, the surrounding cities populations are anticipated to increase anywhere from 7-55%, creating additional demand to be met by the park reserve. The existing park amenities have been outlined in Figure 2 and include many recreation opportunities, such as walking and biking, canoeing and kayaking, boating, fishing, picnicking and playing on the playgrounds within the park reserve. Visitors can also take advantage of Wargo Nature Center, Chomonix Golf Course, Rice Creek Campground and Centerville Lake Beach. Wargo Nature Center also hosts Heritage Lab, which is an outdoor historical program where students participate in hands-on activities related to a historical theme. The projects proposed in this amendment will build upon the approved 1999 master plan and improve and enhance existing facilities within the park reserve. Wargo Nature Center was built in the early 1990's and will be celebrating their 25th anniversary in 2018. A master plan for the Nature Center was developed in 2015 with the following goals: • Increase awareness of Wargo Nature Center and County-wide outdoor recreation and environmental education programs and events • Increase connectivity to Wargo Nature Center 22 I Rice Creek Chain of Lakes Park Reserve • Improve the entry experience and sense of welcome from CSAH 14 to the building • Increase programming around `Essential Experiences': Access to water and four Ecotypes, girding, and Tree House(Outdoor Classrooms) • Improve the drop-in visitor experience • Better serve current care program audiences and expand new program audiences • Improve financial sustainability The Development Concept Plan, strategies and specific projects to meet these goals are illustrated in Chapter 4: WARGO The Plan in the Wargo Mature Center Master Plan March 2015, which can be found in the appendix of this ........ ...... ... ........ ..... ......... document. The total cost for the proposed improvements is just over $7,000,000 with a 15%contingency in 2017 dollars. During the public �. engagement process, the County asked for input what projects the public would want the County to focus on first. Out r of the twelve projects selected by staff � x for input on, expanding the boardwalk Wra FIEN and/or extending the dock into George 1FF a a .. Watch Lake was the top choice, Armes x followed by a trail connection around T v George Watch Lake to the Lino Lakes x t YMCA and an expanded nature play area. The next project is to construct a trail connection from the nature center to the existing Central Anoka County Regional Trail adjacent to CSAN 14/Main Street, which connects to the rest of the park reserve. In addition, the County plans to improve the indoor interpretation displays within the Mature Center and also continue working with the University of Minnesota, College of Design—Architecture Program on outdoor classroom structures for Heritage Lab. There is no schedule for completion on these 3 I Rice Creek Chain of Lakes Park Reserve projects, but it is generally anticipated to be within the next 5-15 years. With this amendment, the County proposes to include all projects outlined in the Wargo Nature Center Master Plan from March 2015 into the park's overall master plan. The other proposed projects for the park reserve include: • Making improvements to the Peltier Lake fishing access • Adding alternative camping accommodations to Rice Creek campground • Stormwater management improvements to address crmpost Facility drainage issues within the *1 {propsa€7ralercatEnn} rays. campground. • Adding aself-service 1tUargo NatueeGenter (improv o is pr posed} canoe/kayak rental program and establishing an access point at the campground a x v • Creating an interpretive area sua�ir � fishing Piarf near a burial moundZee AGG 9S CampgroUfid {E�nprcrvments x • An additional Fishing {Emprc�veents prGpt�sad} Access/Pier on Centerville Lake .v. �'; ryetivahsadx p PiGniG Pavilion (impr�rvments • Create additional multi-use pr�pi] BaacfltSimming trails and connections to local , 1 neighborhoodsf� Boat Launch � r • Moving the existing compost tnane FaGlltty site out of the park, but {ampr vements R eX . Y r �� f allowing the ingress road to I Legend R R R4, e. remain within the park v Y RK RGIL Rr R . boundaryrR Rn cES1R Rti R IL ttalghkii?YI1IJ Trailxx # # Multi tlsa Trail • Continuing to improve the n t f R R _ � GnneGt3an p TM � }# M. � aav�la m•nt maintenance facilities within 'Fi theark reserve tooptimize �n p �-t_ ----------- .. by ... ,r x t. operating efficiencies. Rice Creek Chain of Lakes Park Reserve Development Concept N These projects are highlighted in Figure ,•,z = }=at 5, the development concept map. t{r> 24 I Rice Creek Chain of Lakes Park Reserve Improvements to the Peltier Cake fishing access include paving the parking lot and reconstructing the fishing pier to ensure ADA access. This project is proposed to occur in 3-5 years and could look like Figure 6. The estimate for these improvements is around $250,000. h � f x. ~ _ y. w ,�, � �, ��,_ .• ..._�� � F y•_ ; . ,� is Originally, the County was proposing to add two additional camper cabins to the xM • i campground, but due to the feedback i w received during the public input process,the County is now proposing to add six alternate r nig . camping facilities, such as camper cabins,tent � # , platforms or yurts. Half of the six proposed accommodations are anticipated to be %} IiX : constructed in 5-10 years. The rest to be *nn constructed in 10-15 years.The cabins will be similar to the existing cabins and provide an vtn � area for sleeping and a small gathering space. The capacity for these will be 4 to 6 people. r.e Water and electricity will be available at the L"A M ofa'�f sites. The surrounding area will include a picnic table,fire ring and small parking area. The cabin could look like the examples in Figure 7. The yurts or 5 I Rice Creek Chain of Lakes Park Reserve r x : x I, x �I C1A. 77 tent platforms could look similar to those 1 in Figures 8 and 9. The cast estimate for design, engineering, materials and installation for the alternate camping facilities is approximately$600,000. Drainage at the campground has been an issue in recent years, therefore the County is proposing improvements that will reduce the amount of campsites that are affected by standing water on a seasonal basis. The t improvements proposed are to bring in fill to raise the campsites out of the flooded areas. This will involve coordination with the watershed district to ensure there is a net zero impact to the floodplain, but will allow all r campsites to be available for camping during the spring season. Cost for this project are estimated to be about $200,000 and is anticipated to occur within 10-15Y ears. Additionally, the County is proposing Codevelop aself-serve canoe/kayak h rental program in the park to allow visitors to easily access the lakes. The j system would be similar to self-serve systems used in the area, such as the paddleshare.org program on the Mississippi River. Refer to Figures 10& 11 for examples. The station is proposed to have six to eight canoes or kayaks for use. An accessible dock and launch, as shown in Figure 12, is proposed with the station as well as the addition of an accessible dock/launch at Wargo Nature Center. The estimated cost for access development, installation of the system and equipment is approximately$50,000. There is no timeframe for installation of the station at this time. 2 I Rice Creek Chain of Lakes Park Reserve MRM L . ......... ............ ............................ s .. .. ..................... sx ................................. .. x ............ s xx L n. xRa Rice Creek Chain of Lakes Park Reserve has numerous documented cultural resource sites throughout the park. One such resource is a burial mound located within the park. With this amendment,the County is proposing to create a node to provide interpretation of burial mounds and ether cultural resources in the area that are of significance, The node will educate visitors and create a rest stop along the Central Anoka County Regional Trail. The interpretive area may look similar to Figure 13. The cost estimate for the interpretive area is approximately $50,000 and is k anticipated to be x t : completed within the j f next five years .Lm t . . depending on funding �'$6 15 CMN availability. : # ' r� 13, ?. 27 I Rice Creek Chain of Lakes Park Reserve Another proposed project is the installation of a fishing pier on Centerville Lake near the existing boat launch area. This will provide additional r A v�v fishing opportunities and provide additional access to the lake. Estimated cost for construction of this k . project is approximately$50,000. At this time, there is no timeframe for installation. LI There are several trail connections between Poe r the park. reserve and the existing surrounding f �t v x�r w t 7raa�t v neighborhoods. But, The County is proposing c€�rinect�vn �° to create an additional neighborhood L Park and Ware© r c�N CO to Mallard Lane in Lino Lakes and to ` .. create an additional multi-use natural surface ti l IA .2H t 4 trail loops within the park reserve. Refer to r..... .. ......... Figure 25 for locations of proposed trails. A trail from the YMCA to Wargo Nature Center is Sc�i t Launch g proposes within the Wargo Master Plan, but Fishing part iAccessadditional trails are proposed for the south side Campcgr of Centerville Lake. The current natural surface ME T: trail would be converted to a multi-use trail in Picnic Pn 'l1°" this area, so the County is proposing to chlsw�mming Tincorporate those trails into the park system, Soot Launch tr by inventorying them, assessing them and r a x THr bringing them up to County standards. The '�'i urn trail length of this network is estimated to be HM ZHIDevzlr pment r c d� approximately 2.5 to 3 miles, and would r , H. include the construction of several hundred NeeghboriocdTra€3 �,,,,,�, ,, feet of boardwalk and a small bridge. The GQnnct�an t7avalc pent v r estimate for developing ping these trails is ice Creek Chain of Lakes Park Reserve $500,000. Park Trails N 28 I Rice Creek Chain of Lakes Park Reserve The proposed changes to the existing compost site are shown on Figure 16. The existing facility is proposed to be moved about 1300 feet to the .:.x north, out of the park boundary and an existing maintenance service road is proposed to serve as x.� x x: ingress access to the facility and an existing drive x00 .. will serve as egress access out of the facility. The County acknowledges that any costs related to x these improvements will not be eligible for x financing through the Metropolitan Council Parks rar Capital Improvement Program or Parks and Trails 1� Legacy Program appropriations. r x t In 2016, the County hired a consultant to conduct a Maintenance Facility Assessment to project the r :x long term system-wide needs for maintenance ML support building and infrastructure within the s County's park system. The assessment helped r r s identify gaps in service coverage, identified where anticipated and allows the Rico Greek Chain of Lake Park Reserve new facilities are a p Compost Facility Relocation Proposal N,` County to plan for future improvements. The improvements and expansion proposed for the Maintenance Facilities within Rice Creek Chain of Lakes Park Reserve include addressing items at the Campground Facility and Chomonix Golf Course. Refer to Figure 17 for locations and the Appendix for more information on these improvements. Improvements proposed for the Campground maintenance facility include an expansion to a 3840 square foot cold storage building being constructed in 2017.The expansion will include 1025 square feet of space for an office, work roam, restrooms, break area and mechanical room. Site work will include paving the drive and yard area, security lighting and security fencing. This project will include the necessary utility connections to provide a fully functioning maintenance facility. The costs for this project is approximately$650,000 and is scheduled to occur in the next 3 to 5 years. 2 I Rice Creek Chain of Lakes Park Reserve X4111- € t ' '4 4# N # u #. x t x # :. �r s A�� sir v Legend x. =x: 1 x ,t J s� x � atm_ _� _._-•_ s � r Rice {geek Chain of Lakes lark Reserve Maintenance Facility Improvements v==.2 ra~{ ; Other maintenance facility improvements include the expansion of the existing Chomonix Golf Course maintenance facility. Chomonix Golf Course provides a premier 18-hole golf experience, and includes a driving range and clubhouse. The golf course also serves as one of the County's cross-country ski rental and trailhead locations. This project proposes to add about 4800 square feet of storage for golf carts, 3400 square feet of cold storage, 800 square feet of heated shop and office space as well as yard and security fencing improvements. The cost estimate for this project is approximately$1.3 million; there is no schedule for construction of these improvements at this time. 30 I Rice Creek Chain of Lakes Park Reserve Way-finding within the park includes several different types of signage. Vehicular way-finding associated with the park includes entrance signs similar to Figures 18 & 19, as well as vehicular scaled directional signs at read intersections for additional way-finding. Those signs x may look as illustrated in Figure 20. Park trail way- 5 finding signage includes trailhead signs and trail s rr intersection signs. Trailhead signage is typically x placed near parking areas with access to the park T trails and provides an overall view of the park and amenities, such as Figure 21. . Intersection signs are smaller in scale and are . r M. t s . ., , s Fn re located where trail intersections or decision points occur to provide confirmation and additional way-finding information. Figures 22 n. illustrates an example of these signs. Additional wayfinding information can be found in the Appendix. In addition to the way-finding signs the County is proposing to develop and install additional interpretive signs highlighting the historical and cultural significance in the area. An example of r _ an interpretive sign is shown in Figure 23. In addition,the County will also be providing Rice Creek Chain of Lakes Park Reserve additional benches, picnic tables and other site furnishings as needed throughout the park for the convenience of park patrons. In an effort to update marketing strategies within the park, the County is proposing to implement digital monitors for indoor and covered locations throughout the park system to provide relevant, up-to-date materials for our patrons.This makes changing/updating the materials easy and more efficient. Conceptual Development Costs Summary Wargo Nature Center $ 7,000,000 The total development cost for the projects Improvements outlined in this Master Plan Amendment are Maintenance Facility Improvements 1,950,000 approximately$10,725,000. Park Improvements 1,775,000 Total $ 10,725,000 Conflicts related to the park development will be kept to a minimum through the proper planning and community engagement. See additional information regarding engagement in the Public Engagement and Participation section of this document. The greatest potential for conflict related to the proposed projects are the archaeological resources in the area. The park is within a well-known archaeological area and therefore every care will be taken to ensure those conflicts will be minimized. An archaeological survey will be conducted prior to any project being constructed. If resources are found, some previously used strategies could be implemented within the project sites. One of the strategies may be "cap" the site and not excavate down, but rather build up and over the site. This removes disturbance to the site and provides preservation of the cultural resource. Other mitigation techniques used in the past have included the excavation and curation of found artifacts or avoidance. There are no conflicts anticipated with any of the surrounding land uses, which is mostly residential. Refer to the Appendix for the planned land uses in the area. The greatest conflict arises in relation to the burial mound interpretive site and because we are aware of the potential for conflict, the County will be cautious in designing and constructing this area to avoid impacts to the mound. The County will also work with members of the local Dakota community to ensure the plans and design of the interpretive node are respectful of the culture and traditions of the Dakota people. Conflicts between pedestrians and vehicular traffic will be kept to a minimum by reducing the number of trail and road crossings within the park and by working with the local cities and the County Highway Department to ensure safe crossings at road intersections. Treatments for these areas may include signing, striping and signalized pedestrian crossings. In addition, signs within the park will alert users of potential conflict areas, i.e. 32 Rice Creek Chain of Lakes Park Reserve street crossings, driveway crossings, pedestrian cross-traffic, etc., and will provide way-finding and interpretive information. Public services are already provided within the park reserve, with the exception of the Heritage Lab at Wargo Nature Center. Ultimately, the County would like city water and sewer services installed at the Nature Center and Heritage Lab, but due to the remote location within the park,that is unlikely to happen. The Nature Center currently has a well for water and a septic system for sewage. At the Heritage Lab,the County has a functioning well for drinking water and will provide portable toilets when Heritage Lab is in use. The County will continue to operate and manage these services until a better option becomes available. Anoka County Ordinance#2012-01, regulates the parks and trails under the jurisdiction of Anoka County and is enforced by the local police departments as well as the Anoka County Sheriffs Department. Park )' Service Specialists (formerly known as Park Rangers) provide education to the public regarding ordinances and other park information. ........... Ski Irafl Groorring Annual operations and maintenance costs for the park are estimated to be about$600,000. This includes all daily operations including the picnicking areas, campground and gatehouses as well as the general routine maintenance within the park, such as mowing, sweeping, plowing, debris removal, sign maintenance, etc. Expenses are typically offset by revenue generated through daily and annual park pass sales, picnic pavilion rentals, programs, special events and the parks operating budget. Additional supplementary funding is provided through the Regional Park Operations and Maintenance Grant Program. Anoka County currently employs a remote building automation system that saves the department$5,000- 10,000 annually compared to traditional energy systems by realizing energy reductions in heating, cooling, lighting, and domestic water during unoccupied and off-peak periods.The program enables staff to monitor, 33 Rice Creek Chain of Lakes Park Reserve adjust, and troubleshoot building mechanical systems at all of the wide-spread park facilities from wireless devices, aiding in prompt management and repair. The County has recently undertaken a project to convert lighting in key facilities to LED technology, in an effort to reduce energy demands. The Maintenance and Parks Services Units utility vehicle fleets include a growing number of electric powered vehicles. Turf irrigation systems employ "rain sensor" technology to avoid using valuable water during periods of precipitation. The County has encouraged employees to go "digital" to reduce the amount of paper in the workplace, by utilizing smaller more portable laptop computers and tablets. The county also recently consolidated its contract filing system so as to reduce the amount of paper files, as well as digital files. The County, through the Recycle & Resource Solutions Department employs a refuse and recycling program that requires recycling of paper, plastics, etc. Refuse that cannot be reused or recycled is collected and disposed of consistent to applicable laws. The public participation plan proposes to engage local cities, population groups and organizations in an inclusive and accessible manner to develop an amendment to the Rice Creek Chain of Lakes Park Reserve Master Plan. It describes the goals of .U~ engagement, who was engaged, the methods used for r engagement, as well as results of the engagement. K, Goals anticipated by the engagement processG associated with the development of this master plan x were as follows: by x..y x..ux:xx'x • Build positive relationships with local Zara'Day Engogementl vent communities/residents. • Build community ownership of and understanding of the park and the County's planning process • Receive feedback from the community on the plans/projects. Since previous engagement efforts showed the County was lacking in engagement with seniors or the elderly, elementary age school children and their families and diverse population groups not currently represented in the park system,the County chose to target those specific groups for discussion and engagement. This was done through a variety of ways at the local senior center and local library. In addition, residents in the local and regional area, as well as city staff and government officials were also engaged in the process. Questions and 34 Rice Creek Chain of Lakes Park Reserve comments received from the process, including the County's response are listed in the Appendix of this document. While the multilingual surveys created for online engagement have received fewer than expected responses,the County focused its ...... efforts on pop-up events at various locations in the community. At these events, the County set up information and picture boards regarding the projects to discuss with the public. These events occurred at the Lino Lakes Senior Center, Wargo Nature Center's Earth Day event, Centerville Beach, and Centennial Library. For more information about these events and other engagement conducted, a Community Engagement Summary matrix is located in the Appendix. Some item's incorporated into the master plan include additional interpretive information throughout the park and an additional fishing pier on Centerville Lake. The County was originally proposing an additional two camper cabins to the campground, but n Lina Lakes 4;enior ce,ntLr FngC7ge ent � a x with the overwhelming responses,the County is proposing to add six, for a total of eight once all are constructed and the County is adding two accessible A, x canoe/kayak launches to the park to make .: it easier for people with disabilities, seniors "gym and people with small children to get onto the water. A summary of comments and Center We Beata Engaq merit the County's responses is located in the Appendix. Public awareness is an important component of the regional parks and trails system. As shown in the engagement process for this amendment, there is a lack of knowledge of the parks and trails system. The County will continue to work the Metropolitan Council's regional parks and trails system program to create 35 I Rice Creek Chain of Lakes Park Reserve awareness about the regional system, through public information maps, websites, social media, publications and brochures, as well as the Parrs Ambassador Program. The County will continue community engagement activities throughout the year to not only receive feedback on master plans, but also to provide information on the parks and trails system and promote park amenities and recreational opportunities throughout the County. Other information shared will include information maps, websites, publications and brochures. Anoka County continually strives to provide equal access to all residents of Anoka County, The regional parks and trails are open to any and all citizens. The park reserve does have a nominal $5.00 a day vehicle entrance zA. fee, which can be applied to a $25.00 E annual permit if desired. Pedestrians t v r.: and bicyclists can enter the park for free. Environmental, recreational and Express interpretive programs are offered at Rows the park for a nominal registration fee, yr While Rice Creek Chain of Lakes Park r ars Reserve is not directly served by transit, E Figure 24 shows that the park can be accessed via regional trails from �. .: Legend -'R U GSE'RE G K)VIA,-TFv existing park and ride locations that :xx '0 v'EH CULAR ACC ES5 UW GCrYTRM serve Routes 250 and 275. The park v rEs Rr,.� ;ess $ can be accessed via Central Anokar R Rrr,D ESE CITY PAMI County Regional Trail from the east and r PsR RESEPVF U IST41G A,RK'I'...u.IC r�.-.R�'�r:�.�-,4T�_,.Nf�Lu�r3U via Bunker—Chain of Lakes Regional Ex.IS,V"_aGIG fi =R T R Trail from the west. g; - In addition, the Anoka County Traveler Transit Link and Metro Transit's Mobility Link provide transportation services for a minimal fee. Transit Link will pick up and drop off passengers anywhere there is an address. There are multiple addresses for facilities within the park, so users should verify the address prior to calling. Currently, all of the vehicles are equipped with bike racks so passengers wishing to bike on the trail could use Transit Link to preschedule a drop-off and return trip. The proposed facilities and amenities within the park will conform to the standards mandated by the Americans with Disabilities Act. Rice Creek Chain of Lakes Park Reserve As part of the master planning process, the existing natural resources within the park are examined. Anoka County has maintained a strong commitment to preserving and restoring natural resources within its park, trails and open space system. The expansive 11,000-acre park R. system contains a diverse system of wildlife species and natural areas including upland forests, deciduous woodlands, upland prairies, forested wetlands, shrub wetlands and open wetlands. The existing land cover, consistent with the r Minnesota Land Cover Classification System, can be found in �z the Appendix of this document. To manage the natural 1�h f resources and maintain the parks and trails identity, Anoka County will provide for: • The protection, restoration and enhancement of native plant and animal habitats throughout the park; • Protection and improvement of water and soil resources; • Increase public awareness regarding the diverse s x.. natural resources in the area; F • Sustainable practices related to park development, % operations and maintenance. x t t General natural resources management strategies include °� ........... ..........� Frotectl;n ,r est:ormw cnd e`b-.7ncing nciturtal,resources identifying and assessing remnant plant and animal ielp to ensure ertj yrrte, of F7:se resources it the communities, monitoring rare species, controlling invasive future, species, ecologically restoring native plant and animal habitat, controlling detrimental insects and disease, wildlife management, enhancing water quality, erosion control and cooperative land stewardship. A sustainable development framework is utilized in all new park and trail development and redevelopment to ensure ecologically sound land stewardship with an emphasis on maintaining the longevity of the facilities for public benefit. The following natural resource management components are an integral part of Anoka County's planning efforts associated with the development and redevelopment of Rice Creek Chain of Lakes Park Reserve: 37 Rice Creek Chain of Lakes Park Reserve Anoka County's Natural Resources Unit will be directly involved with the design, construction and monitoring of the proposed park projects. A concerted emphasis will be placed on avoiding and minimizing any adverse impacts to the plant and animal habitat, as well as to the lakes and wetlands. In addition, Anoka County will focus on incorporating local native seed and plant material that will complement the ecology and function of the surrounding native plant communities. Protection of wetlands and surface water resources will be a top priority for these projects as Peltier Lake is impaired for aquatic consumption and aquatic recreation and George Watch, v. }§ r Centerville, Marshan, Reshanau 4 and Rice Lakes are impaired for _ aquatic recreation. Anoka County x - �--' will work very closely with the Cities of Lino Lakes and Centerville, v.. the Rice Creek Watershed District, the Minnesota Department of 'View of Peltier Loke Natural Resources,the Minnesota Pollution Control Agency(MPCA), and the Metropolitan Council to ensure that the standards and requirements for resource protection are met as these projects proceed. Storm-water management within the park is typically managed on site through vegetated swales and infiltration basins. The County utilizes MPCA's best management practice recommendations in the design and incorporation of storm water pollutant and runoff flow reduction measures constructed in conjunction with park improvements. The MPCA best management practices guidance documents can be found at: http:JJwww.pca.state.mn.usJinc3ex.phpJwater/water-types-and-pro ramsJstorm waterJindex.html. The County also has been working with the Minnesota Department of Natural Resources on an annual basis through a Delegation Agreement to provide aquatic invasive species (AIS) prevention through inspections of water-related equipment. The County currently has 41 public access points that it monitors through this program. The program provides funds to staff launches on a random basis to insure boat owners are complying with the state laws and regulations as related to AIS. The overall vegetation management goal for Anoka County is to identify restoration needs and to define and implement adaptive management strategies that will sustain the biological diversity, production, and function of 38 Rice Creek Chain of Lakes Park Reserve native plant communities. Vegetation management within the park will focus on preserving native plants, introducing local native plants, eradicating invasive species, maintaining water quality within the watershed and providing for plant and wildlife corridor connections. Considering that ecosystems are dynamic and continually changing over time and space, an adaptive management approach and framework fits very well with the County's practice of ecological restoration and stewardship. In the context of ecological restoration, the following adaptive management principles will guide the stewardship plan for Rice Creek Chain of Lakes Park Reserve: Problem Assessment: Define the scope of degradation to the site, synthesize the existing knowledge about it, and explore the potential outcomes of alternative restoration actions. Design: t Design a restoration plan and monitoring program that will provide reliable feedback and information about the .- effectiveness of restoration methods. Implementation: Effective restoration is usually a multi-step process, requiring not only installation, but many years of 1 maintenance and monitoring. Monitoring: A t Biological indicators are monitored to determine how £ effective the restoration methods are in meeting the t project objectives. Lc=,,coior-s Evaluation: The actual outcomes are compared to the anticipated outcomes. In addition, the reasons for the underlying differences are interpreted. Adjustment: 39 Rice Creek Chain of Lakes Park Reserve Practices, objectives, and models used during the restoration process may lead to reassessment of the problem, new questions, and new options to try in a continual cycle of improvement for a given project. Management and stewardship practices for natural resources maintenance in the park will include periodic mowing, prescriptive fire management, invasive species surveys, hazard tree assessments, seed collection and propagation, invasive species removal,turf management, brush and tree maintenance, erosion control,forest health assessments and maintenance, wildlife surveys and management as needed, and interpretive signage. Maintenance and stewardship practices also include regular pruning of trees and vegetation along roadways, trail corridors, park facilities and structures. Priority projects for natural resources within the park will focus on the following native community restorations: p n.. 1. Mesic Prairie 2. Colonial Water Bird Nesting Habitat 3. Higher Quality Wetland Complexes 4. Higher Quality Woodlands These projects will be conducted in an on-going ` yT basis with an average annual cost of$25,000. K Review of the Natural Heritage Information System (NNIS) conducted by the Minnesota Department of - Natural Resources (DNR) revealed that there is Fiore&Fauna within the park known occurrences of threatened and special concern features within the park, as well as others that are on a watch list. Some of the unique features within the park reserve include a Heron Rookery, Bald Eagles,Tubercled Rein-Orchid, Least Moonwort, St. Lawrence Grapefern, and Bell's Vireo. Prior to implementation of these projects, a flora and fauna survey will be conducted to ensure rare features are located and protected. For projects where avoidance of a rare feature is unavoidable, the County will work closely with the DNR and follow DNR recommendations and guidelines pertaining to the rare feature. 40 Rice Creek Chain of Lakes Park Reserve 41 CITY OF TE ILL CITY COUNCIL MEETING MINUTES November 8,2017 6:30 P. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of November 8, 2017 at City Hall, 1880 Main Street. PRESENT, Mayor Jeff Poor Council Member Russ Koski Council Member D. Love Council Member Matt Montain Council Member Steve King ABSENT: None, STAFF: City Attorney Kurt Glaser Interim City Administrator Dallas Larson City Engineer Mark State COUNCIL MEETING I. CALL TO ORDER Mayor Poor called to order 6:30 p.m. IL PLEDGE OF ALLEGIANCE 111. SET AGENDA Mayor Poor added to the consent agenda Checks #31460-31472 and It 2 Centennial Lakes Police Department Checks 411683-11701 and Check#201715-Visa EFT,and Item 2a Centennial Fire District Claims through November 8, 2017 Checks# 8006— 8031 with voided Check 45923, add It 5 Encroachment Agreement— 7020 Brian Court(deck 2ft +-) and under New Business It #3 BEE Garbage Collection. Under Old Business Item 41 Rezoning should be a separate action from the Preliminary Plat and PUD. Motion v Council Member Montain seconded hy Council Member Love to Mr It ad. IV. APPOINTMIENTS/FRESENTATI ONS 1. None. V. PUBLIC HEARING 42 Cita of Centerville Council lei in Minutes November 8,2017 1. Delinquent Municipal Utilities, Garbage and Nuisance/City Abatement Services (411- 61h Billmig Cycles of 2016 & Is'-3rd Billing Cycles of 2017 (Utilities & Garbage) & Nuisance/City Abatement through October, 2017. Such Amounts will be assessed to Parcel Identification Numbers through County Property Tax Statements Payable in 2018. Mayor Poor opened the Public Hearing. He questioned the audience if there was anyone here to discuss their delinquent Water/Sewer/Garbage bills and the Nuisance/City abatement. No one spoke. Interim Administrator Larson commented that everyone had been notified in regards to their past due account and a letter was sent out in regards to Waterworks. Council Member Montain questioned one particular past due water/sewer because it was very high. It was explained to him that they had a water softener that was not working right and at kept cycling through. Motion b F Council Member mos sseconded b Council Member Love to Close the Public Hearing at 6844 in. All in favor. Motion carried® VI. APPROVAL OF THE MINUTES 1. October 25,2017 City Council Meeting Minutes Mayor Fear provided Council with an opportunity for amendments. Interim Administrator Larson stated that Council Member Koski pointed out a grammatical error and was corrected in the minutes that were handed out. Council Member Koski to Annrove the October 25 2017 i Council gleed ly Minutes as Presented. All in favor. Motion carried. VIL CONSENT AGENDA 1. City of Centerville October 26, 2017 through November 8,2017 Claims (Checks #31440-31459 and Checks#31460-31472) 2. Centennial Lakes Police Claims through October 26, 2017(Check#11665- 11682 and Checks#11683— 11701 and Check#201715—Visa EVY) 2a. Centennial Fire District Claims through November 8,2017 (Check 8006 8031 and voided Check#5923) 3. Renewal of Liquor Licenses & Tobacco for 2017—(Subject to Centennial Background Check) 8. Ameer's Tobacco Shop—Tobacco K, Corner Express/Circle K—Tobacco C. Seat Properties, Inc.DBA Wiseguys Pizza—On Sale& Sunday Liquor License d. NS2R DBA Platinum Liquor—Off Sale&Tobacco Page 2 of 7 43 City of Centerville Council Mocting Minutes November 8,2017 a. S & B Center Corp. BRA Kelly's Kerner—On Sale,Off Sale& Sunday Liquor+2 AM Closing I. JV Summit Corp.BRA Southern Rail—On Sale& Sunday Liquor 9. JJ Liquor Barrel DBA Liquor Barrel—Off Sale & Tobacco 4. Proclamation Recognizing Hockey Day Minnesota (Saturday,January 20, 2018) Hockey Team 5. Encroachment Agreement—7020 Brian Court,(deck 2ft Mayor Fear provided an opportunity for Council Members to add additional items or remove items for further discussion. ember Love to unnrn a the Consent Agenda as Presented. Discussion ensued and Council Member Love wanted to thank all of our businesses for passing all of their background checks and also wanted to recognize Centennial High School for being involved with Hockey Day Minnesota, All in favor. Motion carried. Mayor Paar stated that we were asked to pass a Proclamation for Hockey Day Minnesota which is Saturday, January 20, 2018. Centennial Boy's Hockey game is against Moorhead on Lake George and many other Centennial Youth Hockey teams will be playing on this day. Mayor Fear stated that we wish all of the teams good luck with this up-coming season. I. OLD BUSINESS 1. Prel usinary Plat, Rezone & PUD, Diamond View Partners, LLC/Sharper Communities LLC (7357—201hAvenue North) Interim Administrator Larson reminded council that the Planning Commission held a public hearing on the project and recommended a month ago that Council approve the rezoning, the plat and the PUD, subject to a satisfactory PUN agreement being signed, City Attorney Glaser pointed out that a section was added to the agreement to allow Sharper Conummities to begin grading, subject to depositing an escrow of $30,000 to ensure completion of the work. The PUD agreement provides for additional security for construction of utilities and streets at 125% of the estimated cost. A letter of credit will need to be deposited with the city upon approval of the final plat before further work may begin. Mayor Poor indicated that he was contacted by a citizen asking about street naming and how it was done. They asked that Fran Burke be considered as a possible name. Interim Administrator Larson stated that it hasn't been the City's policy to dictate what names to use, rather it has provided a list of possible names to consider. Several years ago, a street Page 3 of 7 44 City of Centerville Council Meeting Minutes November 8,2017 naming eon inittim compiled a list of possible names for new streets. Fran Burke will be added to that list. Council Member King asked whether the street would be public or private. Mark Statz stated that a public street was preferred by the Planning Commission, provided it meets city standards for width and design. It was also noted that the off-street parking was eliminated and that one of the ponds, the one receiving water from public streets, will be a public pond. He also reminded council that the trail between the new development and Brian Drive will be private, and that it contains a board walk. Council asked that it be clear to everyone that the trail though private property for maintenance purposes, will be open to the public. City Attorney Glaser indicated that the remaining detail of significance is that the developer needs to provide documentation related to the homeowner association, showing how it will perpetuate itself and maintain any common spaces, such as the trail/boardwalk,private ponds and shared open spaces. Interim Administrator Larson reminded Council that three separate actions are needed. First is action to approve an ordinance to rezone the property from R-1 to R-2. Second a motion to approve the preliminary plat, and finally a motion to approve the Planned Unit Development and associated agreement. A motion lav or Member _ rntain seconded by Council Member Love that the Connell ado t r°dinanee Second Series re onm 73F7-2W Avenue from R-1 in-R-2. :iii in favor. Motion carried. A motion bv Council Member Love seconded is Council Member Montain that the Conrrci grove tine ire Hnfln flat of Felder Estates. All in favor. Motion carried. There was a discussion to make a motion in regards to approval of the final plat, Planned Unit Development, and associated agreement,but no motion was officially made. This item will be on an agenda once received. I . NEW BUSINESS 1. Res. 917-016 - Delinquent Municipal Utilities, Garbage andNuisance/City Abatement Services Orb-6th Billing Cycles of 2016 & lt-3 A Billing Cycles of 2017 (Utilities & Garbage) & Nuisance/City Abatement Through October, 2017. Such Amounts will Be Assessed to Parcel Identification Numbers Through County Property Tax Statements Payable in 2018. Council Member Montain questioned the $3,000 water bill on the listing. Interim Administrator Larson explained that the bill was reviewed with the property owner and efforts were made to find out what caused the unusual mounts. Page 4 of'7 45 City of Centerville Council Meeting Minutes November 8,2017 otiotr ber to aid council Member t rove satll a c� et coal 1T Mies, �° srrcJit� Abatement o 14th-6" Iles of 2016 & Iycles of 2017. Such amounts will be assessed to PIN thrcrrx b Count__ Jer Tax Statements able in 2018. All ikn favor. Motion carried. 2. Request to Proceed with Construction of Shoreland Restoration -Trailside Park ids Not to exceed$55,000 'r.Greg Burmeister Lead project Coordinator, Greg Burmeister, explained that erosion on the shoreline of Centerville Lake had caused the loss of approximately seven feet in the area near `Lrailside Park. There is concern for the City's sewer line being close in proximity and the shoreline deeds to be restored to prevent further erosion. Staff met with Anoka Cowry Conservation District and Dice Creek Watershed District representatives to plan a resolution, The restoration would cost approximately $55,000, but preliminary indications are that RCWD will provide a grant for 50% of the cost. Interim Administrator Larson recommended that Council authorize securing bids for the work d applying for a grant frorra I C WD to pay for part of the cost. An option that was offered was to allow the work to proceed, if RCWD approves a °/o matching grant. RCWD Board meets in early December. otic trrrrrtczl ber Koski se or rdcd b Council Member Love to authorize staff to secure notes authorize a rant tication to d alto bra staff for caeeed i work ht avva rapt is a r d. All in favor. Motion carried. 3. P Garbage Collection Interim Administrator_ Larson reported that the contract for garbage and recycling collection with Waste Management expires on February 1, 2018 and Council previously expressed its desire to secure proposals for a new contract. Interim Administrator Larson indicated that the process could take several months and suggested that the goal be for a new contract by June 1, 2018, Specifications for proposals would be needed; a submittal period; evaluation and selection of a contractor and awarding a contract. A new contractor would secure containers, establish routes and a billing structure. interim Administrator Larson noted that the current contract allows the contractor to have his paid accounts certified for collection as a special assessment against the properties served. This avoids a contractor cutting off service from properties whose accounts are delinquent. Council Member King stated that he olid not like the system that would potentially allow someone to lose their property to delinquent assessments because of a private garbage bill. Interim Administrator Larson stated that if the City _where to abate any nuisance on behalf of a resident, the procedure would be the same. Rage 5 oaf"? 4 City of Centerville Council Meeting Minutes November 8,2017 Interim Administrator Larson questioned whether Council desired to offer to the hauler city billing for services with their sewer and at bills. This might prove to be the lowest cost, since the hauler would not have to deal with individual billing. ember Love to include s ee ficat to s apt cite ,five bid that ides for Cit bitna. in addition to w contract would start July 1� 018. All 'an favor. Motion carried. X. COUNCIL/LEGAL/INTERIM ADMINISTRATOR ANNOUNCEMENTS Interim Administrator Larson reported that the Council took action to move the meeting of December 13 to December 20, however, the city had already scheduled a Truth in Taxation hearing for December 13 and notices to property owners will include that date. Council Member King, to move the December ineeti lip back to December 13, 2017. All in favor. Motion carried. Interim Administrator Larson presented Council with two (2) proposals for computer server upgrades; one being the purchase of new equipment and the other being purchasing the services from Roseville Metro I-Net similar to the cities of Hugo, Lino Lakes, Circle Pines, Forest Lake and others. He stated that obtaining services from Metro I- Tet would cost approximately$2,000 annually above the replacement of existing equipment. He did stated that the trend is centralizing data processing and storage to the cloud. He did stated that Metro I-Net would provide abigher level of security and the 2018 budget would support either costs as a new sever was scheduled. He also stated that email backups would occur for Council Members and Staff but alternative email backups would be planned for advisory committees. the move to Roseville Metro I-Net at an annual cost estimated to be 17 699 All in favor. Motion carried. Council Member King reported that the Fire Steering Committee had approved the sale of the old Fire Command Vehicle for$23,000 to a department in Alabama. Council Member Love congratulated the Centennial Football as District Champs. Council Member Monism reported that the Anoka County Fire Protection Council has approved hiring a staff person to support the communications system. Mayor Poor indicated that he will miss the December meeting so wished everyone Happy Thanksgiving, Merry Christmas and Happy New Year. He also indicated that he was happy with city accomplishments this year, Recessed to a closed executive session at 8:37 p.m, Page 6 of 7 47 City of Centerville Council Meeting Minutes November 8,2017 Meeting was reopened to the public at 9:30 p.m. XI. ADJOURNMENT Motion Council Member Montain second 1, Council Member Koski to A a 2017 at 9.1 min. Ali in favor. Motion carried. Respectfully submitted by Senior Account Clerk, Kris Sweeney Page 7 of 7 48 CITY 1 12106117 3'53 P Page T Check Detail r 13, 201" Check A. 12/13/2017 031498 CENTENNIAL LAKES POLICE DEPT PO3LICE SERVICES-DECEMBER 2017 N L LAK U PT 12/13/2017 031499 CENTIERPO3INT ENERGY 1880 MAIN ST-SERV THRU 11-27-17 $4651,08 12/13/2017 031499 CENTERPOINT ENERGY WARMING HOUSE-LAMOTTE PARK-SERV THEO 11-27-17 $98.59 12/13/20117 031499 CENTERPOINT ENERGY 20335 CE11AR ST- SERV RLI 11-27-17 $572,11 12/13/2017 031499 CENTERPOINT ENERGY 1755 PELTIER LAKE DR-SERV THRU11.27-17 $27.55 12/13/2017 031499 CENTERPO3INT ENERGY 1737 MAIN ST-SERV THRU 11-27-17 611,17 1� NIS 21 � 12/13/2017 031500 CITY OF CENTERVILLE-MASTERCA OFFICE SUPPLIES $38.94 12/13/2017 031500 CITY OAF CENTERVILLE-MASTER POSTAGE-RETURN LOCATOR FO1R REPAIRFO P,CURB STOPS) $14.22 12/1312017 031500 CITY O3F CENTERVILLE-MASTER INT./REPAIR SUPPLIES $121.44 12/13/2017 031500 CITY OF CENTERVILLE-MASTER FUEL $518.00 12/1312017 031500 CITY OF CENTERVILLE-MASTERCA ENDICIA FEES-POSTAGE METER $9.95 12/1312017 031500 CITY OF CENTERVILLE-MASTERCA MASTEROFFICE SUPPLIES $48.42 12/1312017 031500 CITY OF CENTERVILLE-MASTERCA FUEL 105,67 H N F RVILLE-PIA 12113/2017 031501 CITY OF CIRCLE PINES DEC, 2017 POLICE BLDG PY $340.30 12113/2017 031501 CITY OF CIRCLE PINES DEC, 2017 POLICE BLDG PY 5 4 ,63 h N r 1 1 F IR PIKE 12113/2017 0131502 CITY O3F ROSEVILLE NOV.2017 IT SERVICE PER..TT POWERS AGREEMENT $38.96 1.2/13/20117 031502 CITY OF ROSEVILLE NOV.2017 IT SERVICE PER TT POWERS AGREEMENT $38.95 12113/2017 0731.502 CITY 03F RO3SEVILLE NOV.2017 PHO,3NE SERVICES $144,52 12/13/2017 031502 CITY OF ROSEVILLE NOV.2017 P0ILICE BLDG PYMT 144,.52 it 12/13/2017 031.503 CONNEXUS ENERGY 6800-20TH SCADA-SERV THRU 11.-19-17 $1176 12/13/201:7 0315013 CONNEXUS ENERGY 0800-20TH SCADA-SERV TNRU 11-19-17 $13,75 12113/2017 0131503 CONNEXUS ENERGY STREET LIGHTS-395653-219678-SERV THRU 11-22-17 $51,91 12113/201.7 0331503 CONNEXUS ENERGY 7100-20 AVE S-T -.SERV THRU 1119-17 $71.90 12.11312017 031503 CO3NNEXUS ENERGY 713337-20TH AVE-WATER TOWER-SERV THRO 11-14-17 $34,51 12/1:3/2017 031503 CONNEXUS ENERGY MEET LIGHTS-.395653-219699-.SERV THRU 11-22-17 $64,02 12/13/2017 031503 CONNEXUS ENERGY 6900-20 AVE-LIFT STA71ON-SERV THRU 11-15-17 $73.40 12/13/201.7 031503 CONNEXUS ENERGY 2085 W CEDAR ST-SERV THRU 11-15-17 3,6� 12.113/2017 031504 GENERAL REPAIR SERVICE LIFT STATION 2-1767 PELTIER LAKE DR-REPAIRS L REPAIR..SERVI E 15. 3 12/13/2017 031505 GOPHER STATE O3NE CALL INC NOV,2017 SERVICES ;15,53 12113/2017 031505 GOPHER STATE ONE CALL INC PER AGREEMENT $257,97 12/13/2017 031505 GOPHER STATE O3NE CALL INC PER AGREEMENT $267.98 12/13/2017 031505 GOPHER STATE ONE CALL INC NOV.2017 SERVICES 15.52 Ur 315015 G PHER ATE E LL INC 1:2/13/2017 O315O6 GREEN LIGHTS RECYCLING,INC. RECYCLING EVENT 11.14-17 br{3315036 GREEN LIG RE OLIN INC. 12/1312017 0:31507 INNOVATIVE OFFICE SOLUTIO3NS LL OFFICE SUPPLIES $112.15 12/13/2017 0315017 INNO3VATIVE OFFICE SOLUTIO3NS LL P.W.03FFICE SUPPLIES $3¢22 12/13/201.7 031507 INNOVATIVE OFFICE LUTI03NS LL O3FFICE SUPPLIES 7 N A 12/13/2017 031508 KENNETH A.TOLZMANN,SAMA 4TH QTR ASSESSMENT SERVICES C ��k Nbr{331.50810ENN A. LMANP3. SA«04A �4.0131513 12113/2017 0131509 LAR N,O3ALLAS MILEAGE REIMBURSEMENT FRO1M 9-12-17 THRU 11-28-17 k N1 0315 RS N 01ALtCA AR 1.2/1.3/2017 031510 LEAGUE OF MN CITIES M. STATZ-2017 REGIONAL MEETING C cls Nlr 031 1 A UE F 7 12/13/2017 031511 MARTENSON ENTERPRISE,INC. RETURN DEPOSIT FOR USE OF HIDDEN SPRING PARK 11 OAR NEN RPRIES.IPI 12/13/2017 031512 METRO TESTING-METRO PLUMBING ANNUAL RP2 TESTING r l 12/13/20317 0.31513 MN DEPARTMENT OF HEALTH WATER TEST-SERV FOR 10-1-1 RU 12-31-17 Fl I Nbr 13 1S E1EP 2 11: 49 CITY OF M LLE 12/00/17 3:53 R Page 2 Check Detail - December 13, 2017 Check 12/13/2017 031514 PHONETIC,INC. DBA SEN HONE MONITORING SYSTEM-TEMP.CO ROL-LEAK WIRELESS $120.00 12/13/2017 031514 PHONETIC,INC. DER SENSAkPHONE MONITORING SYSTEM-TEMP. CSL-LEAK-WIRELESS WKM 1 12/13/2017 031515 PRESS PUBLICATIONS ORD.8f-REZONING CERTAIN PRUI R IY I t OM ISI #U#R2 151:5 RES. P ELICATI€�NS 12/13/2017 03151£ RCLLOS,PAVING LLC BROKEN WATER MAIN-�CITY PORTION OF DRIVEWAY N � 1 12/13/2017 031517 STANTEC CONSULTING SERVICES IN COUNCIL MEETING-SERA THRU 10-27-17 $100400 1.2/13/2017 03.1517 STANTEC CONSULTING SERVICES IN MATTER UTILITY-SERA THRU 10-27-17 $521,00 12/13/2017 031.517 STANTEC CONSULTING SERVICES IN SEWER ER-SERA THRU 10-27-17 $73.50 12/13/2017 031517 STANTEC CONSULTING SERVICES IN STREET ISSUES-SERA THRU 10-27-17 $2,033.30 1.2/1.3/2017 031517 STANTEC CONSULTING SERVICES IN 21ST AVE ESI ON CENTER-SERA THRU 10-27-17 $73500 12/13/2017 031517 STANTEC CONSULTING SERVICES IN MOORE PROPERTY-SERV THRU 10-27-17 $2,940.00 12/13/2017 031517 STANTEC CONSULTING SERVICES IN 7020 BRIAN CT-SERA THRU 10-27-17 $73.50 1.2/1.3/2017 031517 STANTEC CONSULTING SERVICES IN 2017 THIN OVERLAY-SERA TH RU 10-27-17 $112.50 12/13/2017 031517 STANTEC CONSULTING SERVICES IN 2018 LOCAL WATER PLAN-SERA THRU 10-27-17 $532.50 12/13/2017 0:31:517 STANTEC CONSULTING SERVICES IN GENERAL-SENA THRU 10-27-17159-00 N � 12/13/2017 031510 SWEENEY, KRIS MILEAGE REIMSURSMENT FROM 5-10-17 TH RU 11-30-17 $3..64 12/13/2017 031510 SWEENEY,KRIS MILEAGE REIMBURSMENT FROM 5-10-17 TH RU 11-30-17 $3.63 12/13/2017 031515 SWEENEY, KRIS MILEAGE REIMOURSMENT FROM 0-10-17 TH RU 11-30-17 Via Ch N 12/13/2017 031510 TASC ADMINISTRATION FEE-1-1-16 HR Ch Nktina0Q Total checks $104,211.21 CITY OF CENTERVILLE 121061174:07 Pal Page 1 Check Detail r 17, 2017 through November 30, 2017 Check A. 11/17/2017 0011.03E MINNESOTA DEPT OF REVENUE STA W/H-PAY PERIOD 23 11/1712017 1101104E IRS/EFTPS FED.W/H-PAY PERIOD 23 $2,513.49 11/17/2017 001104E IRS/EFI MED W/H-PAY PE IOD23 #LO L��e FJbr 1 IRS E 2.2 11/17/2017 1101105E REBA PENA ROD-PAS'PERIOD 23 E1��C 1105 PE a1, 11/17/2017 001106E OPIUM BANK- Li.S.A. H.S.A.W/H-PAY PERIOD 23 O�r� 11001 -H. eA2. 4 11/30/2017 001107E PSN PSN-UTILITIES $146.57 11/30/2017 001107E PER PSN-UTILITIES $146.56 11/30/2017 001107E PSN PER-PERMITS&FEE $830.65 11/30/2017 001107E PSN PSN-MISC CHARGES-A H nZ.79 11/311/21117 0011116E PERA PE, W/H-PAY PERIOD 24 N r 0 L�ERA 41 11/3012017 0011109E IRS/EFTFS FI MED WI -PAY PERIOD 24 $3,397.72 13/3012017 0111109E IRS/EFTPS FEDI W/H-PAY PERIOD 24 2 k11 . 0 1109 2 2 11/30/2017 0011111E MINNESOTA DEPT OF REVENUE STAW/H PAY PERIOD 24 ki r 11/2.1/2017 031473 ALL COVERED INC. CN-S SUPPORT $68.75 11/21/2017 031473 ALL COVERED INC. ON-SM SUPPORT $68.75 11/21/2017 031473 ALL COVERED INC, ON-SITE SUPPORT $68.75 11/21/2017 031473 ALL COVERED INC. ON-STTE SUPPORT 10.75 4� � Nbr 0 'L VEREU INO� 27 .1111 11/21/2017 031474 COMCAST HIGHSPEED INTERNET El���k N 74 M114ST 1 . 2 11,/.21/2017 031475 COMFORT PLUS HEATING COOLING 6970 LA O UR- FURNACE IN WARMING HOUSE � N 11121/2017 413147E DELTA DENTAL DEC.2017 CENTAL INSURANCE ELS r 147E DELT 3 11/21/2017 031477 EAGLE GARAGE DOOR COMPANY REPAIR TO N.DOOR-REPLACE 3 BUTTON STATIONS O:n 1477 EAISLE MPANY 4 11.12112017 031478 GENERAL REPAIR SERVICE LIFT STATION 2 REPAIR-1767 PELTIER LAKE DR N r 31.47 E ERVIOE 2 11/21/2017 031479 GREEN LIGHTS RECYCLING,INC. RECYCLING EVENT k 'ter 03147 EN LI L1 RE LINOa 1.1/2.1/201.7 031400 HEALTH PARTNERS uEL. 2017 -HEAL I H iNS heck NLar FAL"TH PAR ERS 14 1.1/21/2017 031461 INNOVA71VE OFFICE SOLUTIONS LL OFFICE SUPPLIES $13.00 11/21/201:7 031431 INNOVATIVE OFFICE SOLUTIONS LL OFFICE SUPPLIES $189.00 11/21/2017 031451 INNOVATIVE OFFICE SOLUTIONS LL OFFICE SUPPLIES $112«36 11/21/201:7 031401 INNOVATIVE OFFICE SOLUTIONS LL OFFICE SUPPLIES 201 1 11/21/2017 7 031.402 INTERNATIONAL UNION OF OPE 7I DEC.2017 UNION DUES 2I L N 11/21/2017 031.403 MARCO,INC. BUNION MINOLTA AGk `MEN I -Lt.BINkK AG EEM EN N r 1131483 MA 11./21/2017 031454 MET.COUNCIL ENV. SERVE(SOS) WASTE WATER SERVICE-DM 2..017 11/21/2017 031405 NATIONWIDE RETIREMENT SOLUTION DEF.UOIPIP CAN-PAY PAY PERIOD 23 NW 11/21/2017 031456 NORTHLAND TRUST SERVICES,INC. 2011A-GEN,CHILOI,IMPROV.REFUNDING BONDS 11/21/2017 0.31407 PRO CARE COMPANIES,INC. HIDDEN BRINGS PARK_SHORELINE&GAIN GARDEN CLEAN UP E N1� RE�C7MP 11/21/2017 0314110 RITEWAY BUSINESS FORMS A,DIGIT OFFICE SUPPLIES -1 R 51 CITY F CENTERVILLE 1210 117 4;07 PM Page 2 Cheek Detail r 17, 2017 through November , 2017 Check 11/21/2017 031489 SEALTEEH, INC. SEAL COATING STREET-CRACKS cls SEALTEEHMR 11/21/2017 031490 STF SERVICES,INC. REFUND- ENCROACHMENT AGREEMENT FOR FENCE-WAS k br 31 IN . 11/21/2017 031491 SUN LIFE INSURANCE COMPANY DESA 2017 LIFE INSURANCE $53.27 11/21/2017 031431 SUN LIFE INSURANCE COMPANY DEC.2017 DISABILITY INS. $116.9 €�C�t NI>r 031._ RAN �PANY 11/21/2017 031492 TRINITY EXTERIORS REFUND PERMIT 17-235-7244 BRIAN DR-(LESS 20% E6 2 TRIM ERZ RIt 11/21/2017 031493 VERIZION WIRELESS PHONE SERVICE THRU 11-9-17 $52.86 11/21/2017 031493 VERIZION WIRELESS PHONE SERVICE THRU 11-9-17 $52.86 11/21/2017 031493 VERIZION WIRELESS PHONE SERVICE THRU 11-9-17 $158.58 11/21/2017 031493 VERIZION WIRELESS PHONE SERVICE THRU 11-9-17 2. 14 VERIZI BELE 17.1.6 1.1/21/2017 031494 WASTE MANAGEMENT 2016 DELINQUENT GARBAGE E Nbr 03 2 11/21/2017 031495 WSB A,ASSOCIATES COMP PLAN THRU 10-31-17 H��E NI�r 0 1.1/21/2017 031'f9b ACEL ENERGiSTREET LIGHTS-SERV THRU 10-31-17 $1,951.30 11./21./2017 031496 XCELENERGY 1875 FOX RUN SERV THRU 10-31-17 $122.07 1.1/21/.2017 031496 XCELENERGY 1880 MAIN ST-SERV TH RU 11-2-17 $940.32 1.1/21/2017 031496 X EL ENERGY 1880 MAIN -SERV RU 11-2-17 $444.59 11/21/2017 031496 X EL ENERGY 1600 LAMO DR-WARMING HOUSE-SERV THRU 10-31-17 $9.32 11/21./2017 031496 XCEL ENERGY 7300 MILL RU-SERV THRU 10-31-17 $168.65 11/21/2017 031496 XCELENERGY 1889 CENTER ST-SEWER LIFT .SERV THAD 10-31-17 25.83 11/ZI/2017 031496 X EL ENERGY 1600 LAMOTTE DR-BALLFIELU LIGHTS-SERV THRU 10-31-17 $175.87 11/21/2017 031496 XCELENERGY 728:5 MAIN -SERV RU 10-31-17 $48.14 11/21./201.7 031496 XCELENERGY CREDIT STREET LIGHTS w X11"9�1 k Nbr 031496 REEL ENERt1Y 1.1/2.1/201.7 031497 PETERSON, DD RUMU' to-!°Aft I T GLC?i MIN€ tI &'7n Q4 Total {checks$78,890.94 CENTENNIAL LAKES POLICE DEPT Check Register-Police GL without invoice numbers Page: 1 Check Issue Dates: 12/112017-1216121317 DecO5,2017 :33PM Report Criteria., Report type: Summary CL Chock Ck No Description Check Period Issue Date Payee Amount 12/17 12/06/2017 11721 AMAZON TIRES 1,927.59 12/17 12IO6I2017 11722 ASPEN MILLS, INC UNIFORM SHIRTS NW 101,60 12/17 1210612017 11723 COVERALL OF THE TWIN CITIES INC DEC CLEANING SERVICE 760SO 12/17 12/06/2017 11724 DON'S CIRCLE SERVICE., INC VEHICLE REPAIRS A MTC 1,661.49 12117 121 2017 11725 FRATTALLONES HARDWARE,INC. BLDG MTC CARPET INSTALL SUPPLI 26.9 12117 12/06/2017 11726 HAMERNICK DECORATING CENTER CARPET INSTALL/FLOORING FINISH 4,643.00 12117 12/0612017 11727 MIDWAY FORD INC 2018 FORD INTERCEPTOR UTILITY A 26, 84.58 12117 12/06/2017 11726 OPG-3,INC LSAP SUPPORT 2013 RENEWAL 340SO 12117 12/0612017 11729 WREILL.11 AUTOMOTIVE, INC INVESTIGATION EXPENSE MARKER 134.613 12117 1210612017 11730 PITNEY BOWES GLOBAL FINANCIAL.. POSTAGE METER LEASE 4TH QTR 6755 92117 1210612017 11731 WILL CORPORATION TONERIPAPER CLIPS 136.33 12117 1210612017 11732 CITY OF ROSEVILLE NOV IT SUPPORT 768SO 12/17 12/0612017 11733 STREICHER'S,INC BATONSIRIOT AGENTIRIOT DUTY HE 072.79 12/17 12/06/2017 11734 TAC 2016 TASC ANNUAL FEES 504.63 12/17 1210612017 11735 TRANSUNION RISK A ALTERNATIVE NOV INVESTIGATION EXPENSE 26SO Grand Totals: 30,244.95 M=Manual Check,V=Void Check CENTENNIAL LAKES POLICE DEPT Check Register Police St.w4thout Invoice numbers Page: 1 Check Issue Gatos: 1112312017_11/30/2017 Dec04,2017 04-Ol PIS Report Criteria: L Check Gk No Description Check Period Issue Date Amount 11117 11/3012017 11714 MPPGA LDF 2018 LEGAL[DEFENSE DUES PA 192-00- V 11117 2.00- 1'1117 11/30/2017 2017161 OPTUM BANK H.BA.4TH QTR CONTRIBUTION KM 2,330.84 11/17 11130#2017 201717 U S BANK VISA EFT-NOV ONLINE STORAGE £151,73 Grand Totals- 2„790.57 IN=Manual Check,V=Void Check 54 CENTENNIAL LAKES POLICE DEPT Cheek Register-Police GL without invoice number Page: 1 Check Issue Deter: 111912617.11/22/2617 Nov 22,2617 10:15AM Report Critedw Report type: Summary GL Check Ck No Description Cheek Period Issue Date Payee Amount 11117 11/2612617 11571 JENNIFER GRUBBS VEHICLE MTC SUPPLY VINEGAR 1.79- V 11/17 11}22G017 117132 ASPEN MILLS, INC UNIFORMS PA CAPILOGO 173+53 11/17 11/2212017 117133 BLAINE LOCK&SAFE, INC DOOR REPAIR 117.50 11/17 11/2212617 11764 CMC GOVERNMENT SUPPLY S HOLOGRAPHIC WEAPON SIGHTS 3,634.55 11/17 11122./2617 11765 CENTURY LINK COMMUNICATIONS NOV 115°57 11117 11/22/2017 11706 CONNEXUSENERGY ELECTRIC OCT 1,887.67 11/17 1112212617 117417 CONSOLIDATED COMMUNICATIONS PHONES NOV 382.1 11 11117 11122/21317 11768 DAKOTA GO FINANCIAL SERVICES 2617 EBRIEF/NG FEE 61311.1341 11117 11122/2617 11765 DEARBORN NATIONAL EIOVI SEG LIFE:I ISAB INS 2,042.48 11117 1/12212017 11716 DON'S CIRCLE SERVICE, INC VEHICLE REPAIRS&MTC 1414.00 11117 1112212617 11711 HEALTH PARTNERS DEC HEALTH LTH INS ADL KM EFT OCT 11,634:93 11/17 11122/2017 11712 HOLIDAY COMPANIES FUEL OCT 2, .21 11/17 1112212617 11713 METRO SALES,INC COPIER.CONTRACT 815117-1114/17 OBL75 11117 1112212017 11714 MPPOA LDF 2018 LEGAL DEFENSE DUES PA 192.1113 11/17 1112212617 11715 MN SHERIFFS ASSOCIATION TRAINING DATA PRACTICES DA 246.1313 11/17 1112212017 11715 POPP COMUNICATIONS DSL.LINE FOR 1r IFI 70.90 11117 1112212017 11717 STREICHEITS, INC AMMO 669.95 11/17 1112212017 11718 SUPPLYWORKS TOWELS ISSUE 775.95 11117 11122/2117 11719 TITAN ENERGY SYSTEMS, INC GENERATOR OVERHAUL 1,792.90 11/17 11122/2017 11726 VERIZON WIRELESS SQUAD LAPTOPS OCT 1,052.58 Grand Totals-, 27,741516 M ::::Manuel Cheek,V=Void Cheek 55 0:ENTENNIAL FIRE DISTRICT Check Register-FIRE GL Page: 1 Check Issue Dates: 11/2312017-12/712017 Dec 07,2017 01:58PM Report Criteria: Report type; Summary GL Check Check Vendor Description Check Period Issue Date dumber Number Payee Amount 12/17 1210712017 80145 603001 FIRE SAFETY LISA„ INC E31 Transducer Disch 45&00 12/17 12101712017 80146 120700 HARLAN LUNDSTROM Dec monthly phone stipened{Chi 50.00 12/17 1210712017 80147 160160 KATHY PEIL Dec monthly phone stipene (EM 50.00 12117 12107120117 80148 180160101 CITY OF ROSEVILLE Nov Phone Service 1,11410 12/17 12103712017 80149 2010150 THOMAS MOTORS,INC 2010 F1501 Brake Work 90969 12/17 121017/2017 80150 22020701 VERI203NWIRELESS 101116-11115 Mobile Broadband 21 O,08 12/17 12107712017 8651 230325 WES.BANK Nov ruel 567,80 12/17 1210712017 8352 4011199 DIVERSIFIED INSPECTIONS 195"of Ord Ldrs 407.74 12117 121.0712017 80153 407045 DELTA DENTAL Dec EMS Cooard.Dental Ins Prem 196.25 0arand Totals: 3,964.26 ry:Manual Check,V=Void Check ............ .............................. CENTENNIAL FIRE DISTRICT Check Register-FIRE OIL Page- I Check Issue Rates- 11/9/2017-1112212017 Nov 2,2017 03'.01 FSI] .................................................................................. Report Criteria- ..... .......... .......................................................... ............... ............................ St. Check Check Vendor Description Check Period Issue Date Number Number Payee Amount ---------- ...... .......................... ....................................... ....................................... ................................. 11117 11122/2017 8033 20110 BCA(CRIMINAL JUSTICE TRAIN Backgrounds far Eric Hestness,& 64,00 11/17 11122/2017 8034 30480 CENTENNIAL UTILITIES Oct Gas,Water(Station 1) 185.52 11117 11/22/2017 8035 31137 CONNEXUSENERGY 9/27-10/26 Electric(Station 1) 455.55 11117 11122/2017 8036 80280 HEALTH PARTNERS Dec Hospital Ins Prem (Chief&A 1,283.70 11/17 11/22/2017 8037 120443 THE LINCOLN NATI. LIFE INS A Dec EMS Ccord. Life Ins Prem (E 343.61 11117 11/22/2017 8038 220200 VERIZON WIRELESS 1015-1114 Monthly Phone (Asst. C 53.47 11117 11/22/2017 8039 220250 VIKING TROPHIES, INC Acrylic Award Wedge(2) 235.60 .......................................... Grand TotaW 2,621 AS ...................... IS=Manual Check,A Void Check 5' 1 TO: Honorable Mayor and Council Members ROM: taf�fT SUBJECT: Tobacco Dice - CenterMart DATE: December 7,2017 applicant has submitted all necessary application, backup documentation _ paid appropriate fees. The Centennial Lakes police Department is currently completing a background check. Recommendation would be to approve the 2018 Tobacco License subject to successful completion of the background check. TO: Honorable Mayor and Council Members FROM: staff SUBJECT: Encroachment Agreement--7020 BrianCourt,(Deck_ 8 f Fence) *(Error from Previous Meeting" DATE: December 7, 2017 Staff apologizes for the error from the November 8, 2017 Council meeting with the encroachment b ft:±rather than ±. Also the addition ofth fence. The applicant has submitted all necessary applications, drawings and fees. Once approval has been secured an Encroachment Agreement will be issued. The Building Oficial has reviewed said Encroachment Agreement and signed gaff on the installation/construction of tete deck and fence. Beaker Park WON) Ira& Entrance at 550 Bunker Lake Blvd, NW, Andover, PIN 55304 Mailing Address: P.O. Box 10804, White Bear Lake, MIN 55110 Phone: 763-757-9445 Fax: 763-757-8641 www.bunkerpark table.com / info @ bun kerparksta ble.corn Date: 3V5 V To: .. ......... .........................................................--------------- 'act,Name&Nun ............................................ ................... .............................................................. Address Thank you for choosing Bunker Park Stable! This letter is to confirm your travel reservation: Date'. Activity OCAL Locati n/A dre Please ensureIatesF tames, and location are correcta X The price is $ 1"T5 x 0 plus a travel fee of$ ane{ ................................... Ld (tax rate w %) for a total due of$ 'X75- — We must receive the following at least one week prior to your event: 1. A signed copy of this form. 2. A deposit of$100.00 or a credit card number. 3. DgLallled directions to the location and a map of the route (route clearance must be at least 12'high by 1.2'wide), including where to park and set up (an area of approximately 100'x 60' is needed for this). 4. FOR THOSE WITH SALES TAX EXEMPT STATUS: A copy of your Form ST17 Tax Exempt number or you will be charged sales tax. S. Name and cell number of person who will meet us upon arrival. Communication with us is paramount to the success of your event! All communication regarding any changes on the day of must be a voice hone call at least four hours prior to the reserved event start time. If the timing of your event affects our start time, please understand we may not be able to accommodate the change. Please remember YQQ ARE RESPONsrBLE to obtain an special ermits and fees required for your activity by your city or location. We will be happy to supply you with the needed information. You or your organization will assume all risk and hazards and do hereby release and agree to hold harmless all agents and employees of Bunker Park Stable from all liability for personal injury or property damage. Please review our cancellation policy below: 1. Deposits are fully refundable only if your cancellation is made one week prior to your event. 2. If you choose to cancel on the day of your event, please call at least four hours prior to your reserved time or your deposit will be forfeited. 3, For same day cancels, you will have sixty (60) days to reschedule your event or your deposit will be forfeited. 4. We reserve the right to cancel a travel activity if road and weather conditions dictate. Our goal is to provide you with a safe and fun ride. Our drivers reserve the right to alter any route to ensure its safety. If you have any additional questions, please call us at 763-757-9445. Sincerely, (Bunker Park Stable Staff) I have read the above and agree to its contents. .......x ............... ...... ..... ............. ............................................... ............... ............-v............................................................. ............... Office Use Only Total an-io�jrit due,� ii EX:J ............... -1a.. ........................................ ------------- ........ .............................................................. cl� D(:�w,00 Axnou�nt' Dw�e Rece�ived� ....................... neck 8 B 1-14 Tax Exempt #: ,c)llance Due: ................. ............... ............................................... 60 BUNKE-1 :ATS€ Y 00113120" CERTIFICATE I ISSUED AS MATTER F INFORMATION LTA A CONFERS NO IG14T a P THE CERTIFICATE HOLDER. THIS CERTIFICATE CERTIFICATE DOCS NOT AFFIRMATIVELY OR R T€VEL MEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE F INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERIX), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT. €T the certificate Folder is ars ADDITIONAL INSURED,the E ]FFEl€e, must have ADDITIONAL INS RED provisions or be endorsed If SUBROGATION IS WAIVED, subject to the terms nd conditions of the FSI€EEa certain polides may require FFA endorsement. A statement on thiscertificate rf fsT r ETA TfsfF T holder FS . of such Ondo rem " ....................................... ----- ........................m.�..........................................................................................................................................i ...................................................................................................................................................................................................................t 651-426-0607 PRODUCER Debbie Treadwall ................................ McNamara Company I FAX No� 651-426-0607 1 651-426-6790 UNC 1330 Et H1hwayR At PauL MN 95110 I L Debbie Treadwell -R Not 'IPONDER..A:USE Ire Li Fe F Fpart _ ----------- __. ...®®®___®vv®®___®®®®®___®®®®®___vvvvv___vvvvv___vvvv_ .__._._. AISU ED Bunker Park Stable Inc. INSURER 3— ...............---------- _—________ m_ _. _._._vv. ._._..---------........... PO Box 10804 WIT Bear Lake, MIN 55110rr r�r R __ INSURER P INSURER E! -INSURER:F _._.._.._.._..____._.._.._.._.._.___._.._.._.._.._ OVERA SERTIFI TT HER REVISION NUMBER: THIS IS TO CERTIFY Yr TH I rHI POLICIES S O N.SURIA Ct<. =IEas--'- F_EN1J i _FFTD` :_C SHE FIFE RED NAMED �y€OVE FORi'?TtE T' ®OT €-�'.ERKA NDICATFIt. Tf`TtJr HF'? r I IPS r =..PgTT�` CTF'TTr r-1-110ENT. TERM OR�.,)NI11Y ION OF AN 4::�"NT TA:£€ ?y C " ,...F DOCUMENT`v H RE S ECT'TO WHICH'THIS t l RI"IrTCA ET MAY H EEyF_€FLT OR £k.PhY F E TAIN "THE A 1 OF`,D D YHE: POLICIES S IN. tC::'?.HI_L HERE€N IS SUBJECT ;'?ALL I'll E .T,£ VIZ5 ... F TC;T I CjSIONCi AND CONDITIONS OF SUCH POLICIES,ICIES,P..Mr.F FI-OtAlN MAVHAVE VE S P N IdEEILIC F',BY PAID GtAINTT- INSR€ r s r� T F-E C € E a�rR OF FTF�€ rTR� rF DUMP ' F_F�Fr 1J { 3'-'t p y :'...M.X�5..€ .�..... ... ..... _.. .:...... ,..�£at.�..}..%�..xld..p................................................................... ..........................}......£. fii:..a..........X.�..E..Xt..I.�... .......5£ ...................................................................................................... . [ SRR AFF RR I ;r rr E s t UI trFF E EEE}Ebbs ................. I -I4.�' rr n.F.�.., E..,pq Ps..:{..'i4 X I TTXIEE'E 0 611 41 201E 106114�12D S g'iL i entCovera 491FF 0611 }2017 0611 TEE1E NEI" T a � � .:., 7 LT,EEE FF Ft & ra EFR T SEELT EEE TL v - Una E U SIT A PP U U 1 PE k Tek L R T a i C.F Es.;Y---1 rRO DDC ' t.,mORRUPAGG S E a s E_ - C jF Y€:ETQ ,. E_ T€. I E� v F F........a' s € v... ..v..v..,. I .L ..'T ONLY ,u-04,6's SOcmP.. IN-IU RY(Pe raceld.v. ? ....... € E• s�arty €� �T� � F���„t tv..v... k Y r i ........„..„ XI EXCESS LIAS 3 .........x..._..�I`:;�CE.�.-_.� I '� ,.06,11412017 H114/2,0111 .�'? asx. ..v E E:..v..v a ._ E E DED ..........€...RL. P F P.:^r^.F ................... I v..v WORKERS COMP7ASATION --R 07H AND FMPLm`1U&'LUUW.ffY ,R? F....n.....v.......... T..................................................................................._...a AN] E-Ru sF El13 4 1 PA E N E Re XS C -F,c EL:,C Ltt �,,Ft�p,U FC�7T, : R I kv ---ISEASE EA ON PI s LFu 8P'--q N OF Q��+ PAPE ;.FF?C 7€Lj�F s b L rI I�� 921710 TI did an i tons NO ,� ;tLa:sLt r C FLtt - .._.... avror In _ x_.. N _________________________________________________________________________________________________________ TENT-ET AE 1 EEFFCANCELLATION NN_N__............................ _._..N..N___ ____ µ.__ rTFTrIF tT.HIITF PTFFFTIrSFTF L-1-G-- F FTP_FH FFF THE EXPIRATION DOESTT{FTTFTaF NOTICE `uT€LL F T3 FF TFC TT The tktJrPfy of AnokaACCORDANCE rI F POLICY€RO IF€OPE_ 1 00 3rd Ave Anoka, 653303 vvv _v CORD 25(201 103)v @11988-2015 ACORD CORPORATION. All rights reserved. The AGORM name and logo are registered marks of ACORD 1 Bunker Park Stable Inc. Invoice P.O. Box 10804 White Bear Lake, MN 55110 US kakelly0l Calaol.corn, BILL... SHIPTO Teresa Bender Teresa Bender city City of Centerville city City of Centerville 1880 Mein Street 1880 Main Street Centerville, MN 55088 Centerville, MN 55038 2762 11/0312-01 $875.00 02/10/2018 P.O. NUMBER SALES REP 2/10/2018 Kevin AC Ti i E ANIOUNT Travel Hay 11 875.00 875.00 Let me know it you need a certificate at insurance. BALANCE GLIB Kris 2 W Mas a �p CITY OF CENTERVILLE SPECIAL EVENT PERMIT APPLICATION Please read information on applying for Special Event Permit before compl ting this application. Please b mindful that fees may be associated with your request. Answer all questions (please print). Write /A (loot Applicable) where appropriate. N1 i(I w e zt l. ..x iI i it # r n.....x v Sponsoring Organization game f Applicant or Contact Person 1890 Wh itaker +hire Bear t-ake XTN 5 5 110 65 1-25 t- �494 or cell 651-245- Address (Street, City, State, Zip) Phone Number t °� � it�� ntnr�rrk Email Address: trr t =c tt . Type of Event: Run alk 0 Planned Demonstration 0 Fundraiser 8 Block Party Ceremony OCelecration Parade OConcert (')Other Street Pair r -, 2. Event Hours PIT' Data of Event Anticipated Attendance Bata or Title f Event-° T our i� rrr�� vi _: t �#�----------------------------------------- Location and Description of Event- (List any City parks, streets,trails or facilities to be used and/or blacked-off during the event) Run around Centerville L.akc in, bice ter (Alain of Labe Rezional Reserve -no,road closures are necessary See Ill. r ai l-.r.hed ATE: No permanent>markings of route allowed on any streets. sidewalks, or 'it in the City of Centerville. 1) Are police officers needed to prnviarvia the evert(traffic control, security, barricading streets, and of equipment, etc.) Yes a Police Security n n Police TrafFi Control 0 Barricades Coma •0 Barricades . Picnic Tables (@ Parks Only) . ) A reap or diagram of the event must be provided. Looking for route /direction of travel, locations of restrooms, serving areas food and alcohol), stages, fencing and barricades. ) If alcohol is being served, copy of currenton-sale liquor license must be provided. Insurance _r The City of Centerville requires certain events to obtain insurance prior to approval. The following events include parades and/or other mobile events utilizing City of Centerville streets, everts open to the public with a large number of attendees, City staff, or any other everts deemed necessary by the City of Centerville, As a condition of the permit the applicant shall: procure and maintain insurance, which includes the City of Centerville as named insured r additional insured. Notes Listing the City as the Certificate Molder does not mean the City is an additional insured.. It must state in the description box the City (or if listed as Certificate Folder) is an additional insured, If alcohol is being served, the entity serving the alcohol must provide a Certificate of Liquor Liability Insurance and listing the City of Centerville as an additional insured. The Certificate of Insurance must be submitted with this a Il ati n. This insurance will need to provide the level of coverage that the City of Centerville determines to be necessary and adequate under the circumstances.. ---------------------------------------------------- For certain events the City may require simple proof of Insur Is insurance required as determined b City staff): Yds eny Thompson 10-27-17a Return this form to: City of Centerville 18801 Main Street Centerville, MN 55038 *Please note that there are fees associated with the use of the CVs parks(Deposit,User fee,Etc.) *ff you would like your event published on the Cynes wabsite or Reader Board? Please indicate, Yes No Please note,it must meet the City's criteria as below: I. Information related to City business or other government agencies t Requests from Centennial School District 1 a Requests from all registered non-profit organizations located within the City of Centerville 4. May not be registered as a non-profit organization(i.e. School events,Fete des Lacs,etc.) 1 65 SPECIAL EVENT PERMIT STAFF CHECK LIST (INTERNAL USE ONLY) —------------------------------- ..............................................------------------------------ 22aff—tment —Initial &!dil&Alg2MV City Council. Yes .v. c: NIA �:-3 Pub Yes No NIA lic Works: Centennial Lakes Police Department Yes No NIA ----------------- Centennial Fire District: Yes No NIA ---------- Parks and Recreation Committee Yes No NIA ..................................... --------------------------------------------------------------------------------- ------------------------------------ ....................................................11----............... .......—------ Are fees associated with this request? Yes No NIA path Use Permit$25.00+Deposit Park Use$100.00 PAinknum Deposit Field prep., Trash pickup, lighting, concession facility,police and fire service, will be determined by the City's Public World;Director. Have fees been paid? Yes No NIA ------------------------- --------------------------------—------------------------------—------------ -------------—------------- ------------------------------------------------------------------------------------------- .....—-------- ...................................... I Requesting Party Notified? Yes o No o NIA o ........................................................ ............. 66 x x x x� .. � k. „ r= hx : ., lisp fill DO t ., N � n OW— oil n �.xxx xt x: x xx, i xx , t x.. 4 x i x xx. xx t 4 x x .x Xx t � x xx . rix +. x° x x a rt@ x x x. 4x 40 03 ow of ul A j `.. � q : x ..:..... ..... . v. t x x x�x x C3 ow x 14 Ps z 03 UJ low: a Mimi !j 0 L 1102 id OD Lu x uu to Ne Id UJ Ou UJ go cc U, UJ C3 Z w "., OATi6II, C:+t r.'t'u'. ACCPR" :TFT YINSURANCE -- ".312'.if i LIIS CERTIFICATE IS ISSUED A A MATTER F INFORMATION ONLY AND CONFERS I so RIGHTS UPON THE CERTIFICATE HOLDER..THIS CERT'ISICA7E DOES NOT AFFIRMATIVELY R NEGATIVELY AMEND,EXTEND ALTER H V AFFORDED BY SHE POLICIES I BELOW. THIS I TISI A,T2 OS DIED RAN DOHS ITT CON TU'UT -t CONTRACT BETWWEEN T II ,I UING INSUSERGI :AUTHORSt REP I TKUV R PRODls CER.AN DTH CERTIFICATE HOLDER. IISFORTAf `I If the nerli aafe bliken is an DI'v10SAL INS URADv the Pilli 3leS rer€et be endorsed, ItL BROGATION IS WAIVED,subjectto the tariffs avid conditions of the policy,certain policies may require all endorsement. A statement on this certificate does er i confer Fields to the certificate Holder In Neu of such ereforeerr€ent[e , er sr I ER F— S ¥Hub International(BWWYH-Saint Paul �#€s I A.t X iI I: __m_m_m__ 245 East RIlselawn Avenue, 3"1 m_m_m 0.0.0.0.0€t€rntl ns r IISEL....... 41297 ...................................................... ........ ........ .......... ____mamma .... r�e�tlr:a SURER B: _ w.._. ....................................M......- Midwest Events LLC UI u m ____ ...........................n mm 1590 Whittaker tv I f'rt: r folate t .........................m, --------------- I.IrI im Bear La e s ON SS'lIL, I.II.e tM COVERAGES CERTIFICA E MUMBER, REVISION NUMBE ; x= . lt,m: II rt IL €t. r,. „i:i; . S Irct�NCE L t= a I ,..,..i x HAVE BEEN E..a i kfm I.. ®I') u# i : l I.. .7kf Li1(., ,...I. h�I. I ":THS® Itk'£ING ANY I�f:If�.t.i.Li:I€N .TERF-11 C%vR C(.Nv1' k.f?.� -I: .v. .' _„ : OR 011-ER D ?Ct O 1:? � I.E x.�, I; �k£i C ER'k IF{tri...�:I0r,""_._,..1SSt E D OR'M�Av PFk f iN,'rHE IkT:S.i,R Ta.NC .A OR F1)H N_..PCX- .t.E ..t€,aSCR4 _:.D€ k_RE N:S,.,wl5,.I... TTO ,:.:i. ..... ,.R�*ty,:... .. £: €€ ,...?x€'.. xa�.£, LII.I.}¢�.�:vt I= :: =.t I 2..k. »V.I,r SiI`Ov VN 0 .� T. r t.€ 0 .y !1 ..........n.. .........' M ___mamma ______ ____-- ... II€ »IT€I,�I"`€'k'YI Y i t€I£Y kA4Ce I T .YT -,�Y s r rT`€1 -- -amt __mama __0000.0 _________ _____..__ »..».... ........ r W M ERC ISI G E N ERA C tE T ;?Y € r { l"Ali1 AJ3 Iv'A hi ,:.1,., a .=4f.tt?i �, = is .-.� P:r .,x': p € p M r £tri. -.., ...... .......-` ____mamma ;a. {;_3 C£ ?3? ,[ "3"' ......... ... t I P52763132 G,: I k,?: a I a t. .�9mHRY —r?,t) ..._ ,. mmm_ t _m -. _. .... } .:i ____mmm mmm _mmm m_______________________________ .................................................. Vin.r€ rIJ L.F� Im€IY' t .» } v AlOWNPD:.rJ tam_ � i ._�..�..,.. __ t..:: s }.:.. : .: ,.mmm- -----`mm_ _mm __mmm_ ------mm_€ __mmm___-- ..... .....,........ .................. at -- ------------ -- F a € YI a __��_ _m_ _ ___---_. ... :. ..... a ................ .................... s V140 RK Efol(1,on dY T€ ! )VPARIPAER :t. I €'€ MOEN its n otos€n Nia uvuvv.: € € 't. t PLO YH� N9 E Ott T.......v. ,........ ,........ ..............R€— -_------------------ .».....».... ..................................t..... ,.................._ ....-..- .....-..- .......—.-- ESCRU OM OF€.,??ERATION5$I.O;t€Y'E€ONS 3eII'CI,.. t t,'.T"-,{t+:IFUJ"t?T, eFivorialor--'._.T..._.Schodule,surf beam—roll if sfri%is iequiradl Anoka C"otintv isinlclt as additional..:slur d A If r4+nsl 9 " SIa.::..T..- fly.:€IIIEde Pluk. tr UlAin 1 s,: : -,.O M ,..s= €7,T:ndx?n,tzrvNf-.:=I..ilke, ,'rise G€'#tk.k v..f?€.. €:.,.i'arkRessfeve ERTIfICArEHOLDER CANCELLATION SHOULD ANY OF T14EABOVE DESCRIBED POLId'ISS BE Iota NCELLED B17FORE HF SSRWAIION DATE-IHE SS I,NOTIRE WILL BE DE LAIERE IN County of Anoka Minnesota ALCOR IANCE'WrIrI :';Ke POLmY PROVISIONS. 2100 3rd Ave Aufoor� r'D r A7WE 1983.2014 A ORD CORPORATION. Ali rights reserved, A C'RD 25(20114101) The ACORD starve and logo are registered marks of ACORD 70 MIDWEVE-01 AdOCORE)o I CERTIFICATE OF LIABILITY INSURANCE DATES 12JO712017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERMFICATE HOLDER.TIMS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW� THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSUREIRS),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. I P TANTa If the certificate holder Iran ADDITIONAL INSURED,the polls y(les)must have ADDITIONAL INSURED provisions or be endorsed. ON IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A obbernent on does not comer rEPIT& a the certificate holder In lieu of such ondommentisi. I C REPRESENTATIVE H E E -8 I CERTIFICATE P 0 URE W F S T ISE "A A 0 IN A IS IN 1 _Ge PR c I well B T h5t'i T IS T T A End we AS HUR Internet! at Mountain States Limited A I It GoI ff a" C S T 0 If I A MEN C in I IN AMT E ISO I F the u S CERTIFICATE S Aral DATE j_IN A Z� 1 12177 mm LER. D111, rnI 2 E no�ia S 45 Am Avenue,Suite 31 JUDI Paul,IS 5 5 IN 5117-INO NMC 0 --------------- -------------------------------—----------------------------------------------------------------- INS RER A Scothe dam.-ina prence ip ------ an INSURED INSURER 0 ---------------------------------- --—---------- Midwe1 *'at , st Events,DEC INSURER C ------------------------------------- ----------- 1090 Whittaker IN INSURER D White Bear Lake,MN 55110 ------ INSURER E' .x_____________________________________ INSURER F COVERAGES, CERTIFICATE NUMBER- ------ R ION NUMBER, P -THIS IS TO 6ERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED A13OVE FOR THE POLICY PERIOD ��T�7 !�!TG M !NDICATE[L NOTNITHSTANDING ANY REQUIREMENT, 'TERM OR CONDITION' OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT 701INHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDMONS OF SUCH POLICIES,LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .......f.........—----------------- -- ------------------—---------------------------- ------------------------------------ INSR ADIALM-j- IPOLICY Err 1 POLICY EGA -TYPE OF INSURANCE _________t0LJCY AUNBPR WRITE A 1 X COMMERCIAL GENERAL LLWIUTY EACH OCCURRENCE 1,000,000 X W;XUR -D SE E TO RE NT ED CLAIMS-MADE L TC ALAI tPS2763132 12101112017 12MI1201 0 100,00 �vvvvT------------------- 5.000 MED I 1,000,000 ---------------------------- GEOPL AGGREGATE LIMIT :PLIESPER; 2�000,000 GENERAL AGGREGATE r—--------------------------- -- POLICY F PE 2,01)%0*0 ------ LOC PRODUCTS-COMP'OP AGO r—----------------------- ------- OTHFR° ------- ------ ------- AUTQP*DAILS LIABILITY COMISNED SINGLE LIMIT A----------------- ANY AUTO R APP 1E C RE L R, ED SCHERLjLED OWNED ------------------- AUTOS ONLY AU;TOS ED I GO IN RTY ACE A IN T MRS ONLY --- NAITT404rONNJ� C ........................... ............................ - n tJMBRELLA LIAR COX OCCUR .......II.GCOLIDDROC-E. .. S ............................ - ---------------------------- EXCESS LIAR CLAIMSMADE1 i i ------------ WANT ............................... ---------------------------- 13FD RETENTIONS a TIS -a iV#ORKERS COMPENSAnON PER AND EMPLOYERS'LIASIUTY F YIN E i ANY PROPRIDTORIPARTNEIMEXECUTIVE 1 Q MIA -L ID ............................—---------- LU --------------- IIa.Li .RF, .4 ............................... sL.DISEASE-POLICY LIMIT DESCRIP TON OF OIC TIONS 1 LOCATIONS I VENICLEM PCORD 104,Adduanal Rft Sdindula,vVy As Armond K mone Grow is required) CRY Of Centerville Is an Additional Insured with regards fzr(insert Line of Business-General Liability)If required by written contract per form CG20260411. -------- ------------—--------------- CERTIF'I-CATE HOLDER--- CANCELLATION ----------- ........—--—--------- =CAN'C&LED BEFORE USA F TSCAR GELIVS E EROD IN NO. SHOIN P BY 0 ON P: T14E EX [PAT 0 RUMOR GANCE WITH T ...... ..... UTHOU, _F, X N� SENT SHOULD ANY OF THE ABOVIE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL ME DELIVERED IN City of Centerville ACCORDANCE WITH THE POLICY PROVISIONS. 1880 Main St Centerville,MN 55038 -------------- ------ AUTHORIZED REPRESENTATrVE ?z:BoB --------------_L--—---—Wm______ _ __ w w_ ADDING ------- ADDING 25(2016/03) 01988-2015ACORD CORPORATION, All rights reserved. The ACORD name and logo are regitttet*d marks of ACORD 11 ...................................... ................................................... . ........................................ POLICYNIUMBER, P527 31 COMMERCIAL GENERAL LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ ITCAREFUILLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following! COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Persords)Or Organization(a).- CITY OP CENTERVILLE, 1880 MAIN STREET, ON 55038 WITH RESPECTS: SPECIAL RVENT� SHAMROCK RUN, MARCH 1?, 2018 START AT TRAILSIDE PARK, 7145 MAIN STREET, COURSE IS AROUND CENTERVILLE LAKE, RICE CREEK REGIONAL PARK RESERVE A. Section 11 Vitro Is An Insured is amended to B. Nth respect to the Insurance afforded to these Include as an additional insured the personts) or additional Insureds,the following is added to Sea. organization(s) shown in the Schedule, but only tion III-Limits Of Insurance: with respect to liability for"bodily injury", "property If coverege provided to the additional insured is damage" or 'personal and advertising Injury" required by a contract or agreement,the most we caused, in whole or in part, by your is or onds- will pay on behalf of the additional insured is the sions or the acts or omissions of those acting on amount ofnsurance:i your behalf: 1. In the performance of your ongoing opera- 1. Req'uIred by the contractor agreement;or tions;or 2. Available under the applicable Urnitsof Ins r- 2. Vie D 2. In connection with your premises owned by or onshown in eclarations, rented to you, whichever Is less. However, This endorsement shall not increase the applicable 1. 'The insurance afforded to such additional In- Limits of Insurance shown in the Declarations. sured only applies to the extent permitted by lavo and 2, If coverage provided to the additional insured Is required by a contract or agreement,the in- surance afforded to such additional insured will not be broader than that which you are re- quired by the contract or agreement to provide for such additional Insured. CG 20 26 0413 Copyright,Insurance Services Office,Inc.,2012 Page 1 of I .INSURED 09202604 15.fvp ...................................... ................... ..............................- ........................................................... ............- ........................................ 72 TO: Honorable Mayor and Council Members FROM: City Administrator Mark Butz SUBJECT: Part-Time, T pt o 'st-Of Technician DATE: December 6,2017 On September , 2017, Council authorized the hiring of a Part-Time, T p r Receptionist-OfficeReceptionist-Office Technician at an hourly basis through December 31, 2017. This position was filled by Mrs. Patricia Clearance at an hourly rate of $16/hour. Mrs, Clearance has excelled at herr duties, been flexible with her work schedule and filled i during vacations periods. It is anticipated that throughout the winter months,permits will slow. However,there are still an anticipated 400 or so permits remaining,meaning there will be a need for this type of support again in the spring. Mrs. Clearance's regular schedule bag been generally Wednesday through Friday 24 brad per week), , Staff would like for Council to consider moaning Mrs, Clearence through the winter and into the spring pennitting season. There is meaningful and substantialcatch-up work for her to assist with over the coming months. Finance Director Pa lseth concurs that funding would be sustainable for this position. 73 AN*XA ANOKA CONSERVATION DISTRICT 1318 McKay Drive NE, Suite 300 ON RVAIN Ham Lake, MN 55304 B' TRI1 Phone: (763)434-2030 Fax: (763)434-2094 oma~ www.AnokaSWCD.org MEMORANDUM TO: RCWD Board of Managers FROM: Mitch Haustein, Stormwater and Shoreland Specialist DATE: November 17, 2017 SUBJECT: Water Quality Grant Program Application — Centerville Lake Shoreline Stabilization, Trail Side Park, Centerville The following summarizes the RCWD Water Quality Grant Program application to . cost-share the installation of a shorelineF- }t stabilization using riprap and native vegetation at the Trail Side Park property ply . on Centerville Lake in Centerville. ' , PROJECT DESCRIPTION P��eS�.�t�rw The Trail Side Park property is located on ' ect Area the east side of Centerville Lake, along the t. west side of Main St. in Centerville (see map to right). Approximately 350' of shoreline is actively eroding. Natural wave t action and wakes from boat traffic are the primary causes of erosion. Sediment and nutrients from the eroding shoreline directly i enter Centerville Lake, which is part of the is Anoka County Rice Creek Chain of Lakes. Additionally, a is sanitary sewer main within the park is at MspAma} risk of exposure if erosion continues. For this project, the 350' shoreline is i ..' . divided into north and south zones based on the shoreline topography. North Zone (Approximately 165') - This zone is characterized by relatively steep shoreline slopes (about 2:1). Currently, these upland slopes are slumping into Centerville Lake as a result of wave action undercutting the toe of the slope. Generally, these slumping soil areas are four to six feet high. The north zone shoreline slopes consist of sandy soils being held in place by weedy forbs and grasses with relatively shallow root systems. The continued erosion of these slopes threatens a paved regional bike path (about 12' east of the OHWL) and Main St (about 30' east of the OHWL). South Zone (Approximately 185') - The south zone is characterized by an approximately 20' wide level area below a steep slope leading up to a bike path and Main St. Shoreline erosion has undercut this level area, resulting in two to three foot high vertical shoreline banks. This 74 erosion has contributed to the loss of about 10 mature trees (24"-50" DBH) in the past five years. A sanitary sewer line parallels the lakeshore along this south zone, generally within 15-20' of the eroding shoreline. This sewer main, which is about three to four feet in elevation above the OHWL, is at risk of failure if the lakeshore erosion trend continues. Please note that in the past year the City of Centerville had to implement shoreline stabilization measures to protect the sewer main alignment located immediately south of the project. PROJECT DESIGN Trail Side Park is located on the windward side of Centerville Lake and experiences more than a mile of fetch. On windy days, the shoreline is pounded by waves more than a foot high. The Trail Side Park shoreline also absorbs the wakes from recreational boaters, including waterskiing events held offshore from the park. With a goal of long term shoreline stabilization, the Anoka Conservation District proposes installing riprap (the minimal quantity necessary) and native plantings. North Zone (Approximately 165') - The north zone has a slope that is similar to the shoreline to the north of the project. This north zone design consists of laying type IV geotextile fabric under 12" of riprap (the minimal depth feasible for shoreline protection) that is keyed into the lake bottom. Native willow stakes (similar species to the property to the north) will be installed throughout the riprap area. Low growing native shrubs will be installed in a six foot wide zone above the riprap that is currently mowed. South Zone (Approximately 185') - The south zone is heavily used for community events during the summer months (water skiing shows, fireworks viewing, etc.). Thus, a secondary goal in this zone is to maintain the lake view and access docks seasonally installed in this area. Therefore, the south zone design consists of laying type IV geotextile fabric under 12" of riprap (the minimal depth feasible for shoreline protection) that is keyed into the lake bottom. About 550 low-growing native plants (forbs and grasses) will be interplanted in a six foot wide zone upslope of the riprap that is currently mowed. PROJECT BENEFITS Water Quality Stabilization of the Trail Side Park shoreline will provide reductions in total suspended solids, total phosphorus, and other nutrients entering Centerville Lake. As part of the Rice Creek Chain of Lakes system, the water quality benefits will also have downstream benefits to the Chain of Lakes and Rice Creek. Existing Infrastructure Protection Shoreline stabilization will provide protection for the sanitary sewer line within the park, a regional bike path, and Main St. Recreational Use Shoreline stabilization within Trail Side Park will provide continued access to Centerville Lake for community events and general recreational use by the public. ESTIMATED POLLUTANT REDUCTIONS Pollutant reductions were estimated using the Wisconsin NRCS Direct Volume Method in conjunction with BWSR's pollution reduction calculator for stream and ditch erosion. Erosion severity along the shoreline was classified as `severe' because the bank is predominantly bare, with exposed tree roots Page 2 of 4 75 and fallen trees (see site pictures at end of memorandum). Based on this determination, the lateral recession rate was estimated to be 0.3 ft/yr, which is on the low end of the `severe' range (0.3 - 0.5 ft/yr). Assuming sandy soils, the estimated soil loss from this 350' stretch of bank with an average 2' eroding face is approximately 11.6 tons per year. This results in an estimated 9.82 pounds of total phosphorus contributed to Centerville Lake and downstream waterbodies annually. Stabilization of the bank will result in 100 percent reductions in these estimated pollutant loads. ELIGIBLE EXPENSES AND REQUESTED FUNDING The grant request outlined in this section is based on the lowest of six quotes solicited from contractors by the City of Centerville. The low bidder column, Shoreline Landscaping, is shaded gray. See attached cost estimates for additional detail. Summary of Quotes Received ORIGINAL QUOTE FORM Contractor Shoreline dreamscapes MinnesotaNative Outdoor Lab All Season Cold Stone Item Quantity Unit Landscaping Landscape Landscapeslnc. Landscape Services,Inc. Shorelines Mobilization 1 LS $ 1,500.00 $ $ 2,750.00 $ 1,000.00 $ 400.00 $ 1,000.00 Traffic control-bituminous walking trail and street if applicable 1 LS $ 700.00', $ $ 1,500.00 $ 350.00 $ 600.00 $ 850.00 Class III riprap(9"-18"diameter,as specified in MNDOT 3601)traprock 115 CY $ 10,350.00 $ 18,739.25 $ 17,250.00 $ 21,275.00 $ 23,000.00 $46,460.00 12.5 ft wide Type IV Non-Woven Geotextile Fabric (Propex Geotex 801,or equivalent) 405 LF $ 810.00', $ 1,773.90 $ 3,240.00 $ 2,025.00 $ 2,025.00 $ 1,996.65 Site restoration 1 LS $ 2,250.00' $ 3,801.26 $ 500.00 $ 2,000.00 $ 2,800.00 $ 1,750.00 Live,dormant willow stakes 125 EACH $ 1,000.00 $ 1,238.75 $ 1,500.00 $ 750.00 $ 536.25 $ 6,250.00 4"pots(Diervillo lonicera) 74 EACH $ 740.00 $ 620.86 $ 518.00 $ 888.00 $ 506.90 $ 3,700.00 1"plugs(Anemone Canadensis,Carex vulpinoidea, Echinaccea purpurea,Rudbeckia hirta) 540 EACH $ 1,620.00', $ 2,673.00 $ 1,620.00 $ 1,080.00 $ 1,798.20 $ 1,350.00 PROJECT TOTAL $ 18,970.00' $ 28,847.02 $ 28,878.00 $ 29,368.00 $ 31,666.35 $ 63,356.65 ALTERNATIVES Contractor Shoreline Dreamscapes Minnesota Native 'Outdoor Lab All Season Cold Stone Item Quantity, Unit Landscaping Landscape Landscapes Inc. landscape Services,Inc. Shorelines Class III riprap(9"-18"diameter,as specified in MNDOT 3601)fieldstone(river rock) 115 CY $ 13,800.00 $ 23,776.25 N/A N/A N/A N/A PROJECT TOTAL $ 22,420.00', $ 33,884.02 N/A N/A N/A N/A RCWD Water Quality Grant Program Summary Max RCWD Grant Landowner RCWD Grant Contractor Total Quote Amount(50°%) Responsibility(50%)' Amount Recommended Shoreline Landscaping $ 22,420.00 $ 11,210.00 $ 11,210.00 $ 11,210.00 STAFF NOTES While the grant request amount exceeds the standard maximum funding for the RCWD Water Quality Grant Program, this project spans 350 linear feet, which represents approximately 3.5 standard properties (100 linear feet). The alternative of using fieldstone (river rock) is more expensive than trap rock, but it will be more natural looking along the shoreline. Therefore, it is recommended. The City of Centerville is excited and highly motivated to complete this project. They are proactive and eager to improve water quality and stabilize the bank. RECOMMENDATION Approve Water Quality Grant Program application for cost-share up to $11,210.00. Page 3 of 4 76 SITE PICTURES r tt- KE i G. h. xx � x i. ... ..:. .. ................:. ..... .' :m .. :x ......... ........ :. .xn i g:" .. .. Photo 1. North Zone looking north — Steep banks are slumping into Centerville Lake. Please note the overhanging vegetation and weeds in the pictures conceal the eroding face; the bank is definitely eroding, as evidenced by the undercutting and sloughs. �L # �xJ I �,� IIIIIIIII II y {iL Y �IIII I l xE } #xxx xxxxEExx ........ ......... ....x..:. .......:. .x..xxxxxxx xxx €€xxxxxxx xx € ................ xxx xxxx xx Photo 2. South Zone looking north. Eroding banks have undercut trees and erosion is threating to expose sanitary sewer line. Page 4 of 4 77 Proposed Construction Sequence 1.Excavate toe trench sh-b o 2.Use spoil from toe trench to backfill slumping � XA A- u2 areas in North Zone and along base of eroding [~ONSEODATION Key in npap at north extent of slope in South Zone-see cross-sections for IkISTRET project into existing shrubby area Centerville additional information Lake 3.Install non-woven geotextile fabric 1318 MCKAY DR.NE,SUITE 300 IN riprap area `0 4.Install riprap HAM LAKE,MN 55304 F 5.Follow planting plan 763-434-2030 1 www.Anol<aSWCD.org oI Do NOT regrade existing bank,slope,or 8 vegetation. Leave existing stumps in place. Raea 0 I1 Center of sanitary sewer manhole cover adjacent LOCATION l to south zone(888.65'MSL)assumed at 100.00 ' for ease of installation. OHW level(885.00'), I' relative to manhole,is 96.35. WATERSHED DISTRICT: r y�cw'vet's Use fill from north riprap toe o trench to backfill slumping N ' areas as feasible p �r .„.,err s DESIGNER:,',DH Hi& ,s-,r,.,;5' DATE1031;261;:)nu.... c ' Si x REVISION: Z f * REVISION: o REVISION: � N o CHECKED BY: IN1 NOTES 0 0 m ate` 1 r North Shoreline Zone-Looking North �. Swm � fi 6SCALE VAII 0 I EXISTING 3 Will- I ONDITI NS ! PROPOSED W RIP RAP 0 N I in� � Q Z: I of i . .. SHEET1/2 wmp South Shoreline Zone-Looking South South J $ Manhole Center riprap area 100.00'(888.65 MSL Cut material from riprap 07 toe trench I,. Type IV non-woven geotextile Stump �. 99'0 Riprap(9`18"diam.; min.12'thick) swmp 98.0' r N OHW level(885.0')96.35' Lu 'y "D 97.0' Riprap toe trench v I 10 v ss.o' o o 0c 4 mP ro I 94.0' d����PEI El M IC Native Soil swmp 0 1' 2' 3' 4' 5' 6' 7 Key-in ripap at south extent of NORTH ZONE-TYPICAL RIPRAP CROSS SECTION project 1.Use excavated toe trench sand to fill slumping slopes behind riprap 2.Minimun riprap depth of 12" 3.OHW level(885.0')is 96.35' 4.Lake bed is approximately 96.0' I ; Cut material from riprap toe trench Type IV non-woven geotextile I 99.0' Riprap(9"-18"diam.; min.12"thick) 98.01 OHW level(885.0')96.35' swmp �o •\ I Riprap toe trench 97.0' e9' rn •\ 96.0' 0 95.0' 94.0' UJ % _- `r Native Soil r---7 --.--.— •--•— 0' 1' 2' 3' 4' 5' 6' SOUTH ZONE-TYPICAL RIPRAP CROSS SECTION 1.Use excavated toe trench sand to fill undercut shorelilne irregularities behind riprap. 2.Minimun riprap depth of 12" 3.OHW level(885.0')is 96.35' 4.Top of bank is approximately 98.5' 78 5.Lake bed is approximately 96.0' K KA — � �ONSEDYATION Centerville i LSTfl�T Lake 1318 MCKAY DR.NE,SUITE 300 74-Dwarf Bush Honeysucklel'. HAM LAKE,MN 55304 I 763-434-2030 www.Anol<aS W CD.org N PROJECT. Within rows,space shrubs 5on center. LOCATION: Spacing between rows-3'. Stagger < rows to avoid shrubs in refect lines perpendicular to the shoreline. Begin p planting as close to slumping areas as ' WATERSHED DISTRICT: ,.. feasible. S�Cwp Lo DESIGNER. DATE r :..-... i REVISION: © REVISION: I REVISION: Willow Staking Area o CHECKED BY: 1,000 SF u7 TE N 3'spacing on center NOS: Z3 - 125 stakes total r s o itm tdh N O O I O SCALE yrrrii nOi,E: PI ANTING PI ANI stumpO See'Planting Notes SHEET 2 re I J= m I m 'I PLANTING NOTES 0 2 • All Planting Beds -Mow existing vegetation as short as feasible -Do NOT let new plants dry out while staged for w planting i -Interplant throughout existing vegetation II -Plant in spring and water plants immediately o w` South Planting Beds -Plant spacing approximately 18"on center be"n South Planting Bed A-240 Plants w o y 3 -Canada Anemone-70 A I -Fox Sedge-50 O I I -Group Anemone and Sedge on downslope side stump o of planting bed w o o i -Black Eyed Susan-50 of -Purple Coneflower-70 3. -Group Black Eyed Susan and Coneflower on Manhole Center o upslope side of planting bed 100.00(888.65 MSL) 1 C N st mp I 3 South Planting Bed B-300 Plants -Canada Anemone-90 m w -Fox Sedge-60 _ m P w -Group Anemone and Sedge on downslope side of planting bed a See'Planting Notes w o } -Black Eyed Susan-60 w o -Purple Coneflower-90 i o q -Group Black Eyed Susan and Coneflower on upslope side of planting bed q North Planting Bed-74 Plants r mP II See note on planting plan Sandbar Willow Staking Area-125 Plants See note on planting plan 79 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - FO - �. F Z LL�. 0 X0+1 cNO. r0 N N N M N O W W O O N n' O O N O V O W � - 4A � fH fH EA fR YT YT ¢ T 4A N�Y3 Efi N� £A V-T 69 Q N�EA W W z LO N Z Cn Q Q Q Q J O O O O F S W N N N K (9 ¢ Q z z m w LU a a Z w J J a H F Q LL 7 Y ❑ Z.. ❑ Z Z Y W u u z Y W v s u u CLi N .. LuU m m m m m Q U m m A m m m m y a a W J ~ W J U) 0 W U _N 0 0 0 o v N O r (D r h N W O C a O LL W O Vr F- r 0 N O N Z J F O H W H Q F N W a O 0 3 o^ Z M � ��J O F N d p N U N N m � C - W m a N E m O y E o 0 3 C -a W C t a o o ro m a cn a m ` x n o W an d U m d LL in o K d O U u o a - N � L � � Q Y . CL U C C O U O - N - w = w w C . y R a = = a z 01 H c7a a c7 N a Y ` Z N N m N N d D Q N O J R ^2 o a m a a m o� rn " c .. y z O V N CLV ro Q 2 a _ E a� a, Q W y vi m s a c w m (L a a m m m u) z •> ? •> Q z z y d 4 a U U Q Y N N N a m mEnm -�-, (n N Z d > WLuU •L y ¢ i m a s m a m d cC W U LL O � rn U F a a J z z ❑ ❑ � � � QUOTEFORM Centerville Trail Side Park Shoreline Stabilization Trail Side Park Centerville, MN 55038 Instructions, In the quote table on the fallov"rig page,enter unit prices which represent the cost of all materials, labor,tools,fuel,transportation and all else needed to complete the work for each line item(i.e. the Installed price). Enter an extended amount by multiplying the estimated quantity and the unit price. Sum the extended amount for all items to calculate the total quote. Total Quote$: Total Quote in ty Iiwe propose to complete consmiction by: (date) Me will not withdraw this quote for a period of 60 day& Company Name: L JQ 5' Phone Number CR Name Printed: Signature: Date: -0 Ic OJ Ajil �3,45 Page I of 2 81 QUOTEFORM Centerville Trail Side Park Shoreline Stabilization Trail it Side Park Centerville, MIN 56038 Item Unit Estimated i Extended uentit Price Amount Mobilization L Traffic l control bituminous walking tail rid LS I qtr t if Nabi Class I[] riprap {9°"41 "" diameter, a 47012-- 12,5 id Type i Non Woven t it L 405 t �x Site restoration ` Live,dormant willow stakes EACH 125 onec, W,o"Cej 4" pots f Dig ill l i ra H 4 � � 1" plugs(Anemone Canademns, rnras lira crag X11 54 " rep Page QUOTEFORM Centerville Trail Side Park Shoreline Stabilization Trail Side Park Centerville, MN 65038 Instructions: In the quote table on the following page, enter unit prices which represent the cost of all materials, labor,tools,fuel,transportation and all else needed to complete the work for each line item (Le. the installed price). Enter an extended amount by multiplying the estimated quantity and the unit price- Sum the extended amount for all items to calculate the total quote. Total Quote Total Quote in Words: tip I�- n l propose to complete construction by: (date) rf Fitt(41 Ilwe will not withdraw this quote for a period of 60 days. Company anaee Phone Number: Name M Printed: k- J49 Signature:; 4 Date: Page I of 2 83 QUOTEFORM Centerville Trail Side Park Shoreline Stabilization "rail Side Park Centerville, 65038 Item Unit Estimated Unit Extended anti Price mount Mobilization LS I Traffic control bituminous lkin trail and - 1 street if applicable L [If � Class lil riprap '�--18"" diameter, r 115 V6 q specified in MNDOT 3601 12.5 It wile Type IV Nora-Woven Gooteetile LF405_EabriG Fero ex Geotex801, rqi lent Site restoration L Live, dormant willow stakes EACH 125wf " lents (Wervilla lon EACH 74 I" plugs(Anemone Canadensis, Og Carex cukowokkia, Ecidnacea pumvrea, EACH 5409Afx P a t Fuge 2 of 84 Centerville Trail Side Park Shoreline Stabilization Frail Side Park Centerville, IMN 65038 Instructions: In the quota table an the following page, eater unit prices which represent the cast of all materials, labor, tools,fuel, transportation and all else needed to complete the work for each line horn (iaa,the installed price). Enter ars extended amount by multiplying the estimated quantity and the unit price,. Sum the extended amount for all items to calculate the lots l quote. Total Quota in Words l � oxx4t^ 41 Ilwe propose to complete construction by.—II,� � � (data) 11we W11 not vo4thdraw this quad for a period of 60 days. Company Name' Phone Number—IL;--2-41a Name Printed: G W{nv ........ --- ---uvw uv-------------------------...- DLn: Page 1 at 8 QUOTE FORPh Centerville Trail Side Park Shoreline bilin ti ra Trail Side Park Centerville, MN 65038 Item Unit Estimated Unit Extended t anti • .' Price rmbn LS Mobilization LS Traffic control-�bitumino walking trail nrid COT� 6 LS street it poli abl I i 111 riprp `�n�8' dir� tr, asCY 115.I wide Typd l Non-Woven- ottil405 Fabric PrO ti t t r aunt r fSite restoration LLiv , dormant rillovr stakes � l125"pots (rare" alI Ion ) i�purge� n rare dr# d s _ Carex vu'liplocidea, Exhinaceis purpurea, EACH 540 fhIrf €r Page 2 of 8 QUOTEFORM Centerville Trail Side Park Shoreline Stabilization Trail Side Park Centerville, MN 65038 Instructions: In the quote table on the following page, enter unit prices which represent the cost of all materials, labor,tools,fuel,transportation and all else needed to complete the work for each line item (i.e.the installed price). Enter an extended amount by multiplying the estimated quantity and the unit price. Sum the extended amount for all items to calculate the total quote. Total Quote Total Quote in Words" Me propose to complete construction (date) t/we will not withdraw this quote for a period of 60 days. Company blame�---0,21-—d-b Phone Number: - -7 Z Name Printed, Signature�l ............ Date- Pagel of 2 87 QUOTINE FORM Centerville Trail Side Farb Shoreline Stabilization Trail Side Park Centerville, SIN 56038 Item Unit Estimated Unit Extended Quantit Price Amount Mobilization LS I Traffic,control–bituminous walking tail ,n � � street If pli able Class 111 riprap(9'7-18R diameter, ast ecifled in M D T 01) CY 115 � l 12.5 it wide Type lel Non-Woven tile � Q Fabricr6p Gent 801, or equivalent Site restoration LS I ON Live,, rmant willow stakes EACH =125 a S-10 " pots Di ill lranin 1" plugs (Anemone Canadenew, cores vullpinoides, Echinacea purpurea, EACH 540 Ructbeckla hirt Page 2 of 88 tR a + , F x ..: �y UJ fu IC o CL Cf CL s 8 S9 own 40* 9 } L` x cr d a e,.lr_ yh It F 0 R ffi 9 0.7 �.. C 6 v - . { 3 La CL 0 ca OL XF sc .0 L- 4 - CL 9 R a N CL aa s �' "1"FE FV Centerville Trait Side Pare Shoreline Stabilization Trail Side Parti p603trunt . t the quote table on ti-tJr page, eater unit prices whichrpt the of all materials, r$ tools, fuel, transportation and all else needed to complete the work t (i.e. the install price). Enter an extended amount by mutp- in, S q tjr eriffmatedrinantity and the unit price. Sum the extended amount for all Uereir to calculate total quote, � , Total Quote a s TotalWordsKKvp — my t� Propose to rupeescc r $' :, t will not mfithdrew this quote for a period of 60 days.. wi CompanY fdm ry Peons _ n ... * Mme Printers # � x v } x ftrs:... x . 71 v. x ..:. ..... : f ..... ..... ......x. M.... R6 .gl A .. �, jj .v.. v _. ��'.4, . jpUo" R ' Centerville Trail Side Park Shoreline Stabilization Trail Side Park Centerville, IIAN 660349 Item Unit 95stimated Unit Onset Price � rrt ** Mobilization I I� r ? rlrr trail s -�- x tr frr mC X2.5 it d µ � � ... x,V.:J x r rl r G g ter iJr I ® - # Site restorationS x;! : g art illV O 6.j 4 - SACH 7 . r -- - _ w -. $. " plugs rr-r ra € j Carex i r rr rI ] � :.x=� i ... � 1. p . .1.1. f .I ,ft �� 4m ,. x.� . ,. .... °OY. .- .:.:.. .... : . ...:... : . x .. . ........ . ,.. .:. .x t x x:::........... . .... ... . . .. �I ,.� E L. . .. .. .. 1 � u � ; � #.. � .. x.. '� . R. 4ilfli!ML. t. - RhM 4M . "° x #M. : % W. % . .. 9d �i-t� P� #� .MF .. .x ... # �r��. ..., wv�M. .n ...uv..�.v... ........:i....nv ; :.. . .. ..� v v...v..v v vv�.v�v�... .. ..:x... ...—..m...v�..:. ' RICE CREEK WATERSHED DISTRICT CLEAN WATER GRANT PROGRAM APPLICATION AND CONTRACT GENERAL INFORMATION Contract Number Individual/Group Other Grant Award AmendmentLi Cancelled Ll A17-08 Individual Yes ❑ No RI Date: Date: APPLICANT INFORMATION Applicant Phone Email City of Centerville 651-503-1834 GBurmeister@CENTERVILLEMN.com Mailing Address City State Zip 1880 Main Street Centerville MN 55038 CONSERVATION PRACTICE/PROJECT LOCATION Physical Address Municipality Trail Side Park- 7145 Main St. Centerville County �[31 ownship Range Section %,% Parcel ID Anoka 22 23 22 233122220013 Nearest lake,stream or wetland that the proposed practice drains to Approximate distance to nearest waterbody Centerville Lake Adjacent PROJECT INFORMATION Project Description(Attach additional sheets if necessary) The Trail Side Park property is located on the east side of Centerville Lake,along the west side of Main St.in Centerville(see map to right). Approximately 350'of shoreline is actively eroding. Natural wave action and wakes from boat traffic are the primary causes of erosion. Sediment and nutrients from the eroding shoreline directly enter Centerville Lake,which is part of the Rice Creek Chain of Lakes. Additionally,a sanitary sewer main within the park is at risk of exposure if erosion continues. For this project,the 350'shoreline is divided into north and south zones based on the shoreline topography. North Zone(Approximately 165')-This zone is characterized by relatively steep shoreline slopes(about 2:1). Currently,these upland slopes are slumping into Centerville Lake as a result of wave action undercutting the toe of the slope. Generally,these slumping soil areas are four to six feet high. The north zone shoreline slopes consist of sandy soils being held in place by weedy forbs and grasses with relatively shallow root systems. The continued erosion of these slopes threatens a paved regional bike path(about 12'east of the OHWL)and Main St(about 30'east of the OHWL). South Zone(Approximately 185')-The south zone is characterized by an approximately 20'wide level area below a steep slope leading up to a bike path and Main St. Shoreline erosion has undercut this level area,resulting in two to three foot high vertical shoreline banks. This erosion has contributed to the loss of about 10 mature trees(24"-50"DBH)in the past five years. A sanitary sewer line parallels the lakeshore along this south zone,generally within 15'-20'of the eroding shoreline. This sewer main,which is about three to four feet in elevation above the OHWL,is at risk of failure if the lakeshore erosion trend continues. Please note that in the past year the City of Centerville had to implement shoreline stabilization measures to protect the sewer main alignment located immediately south of the project. PROJECT DESIGN Trail Side Park is located on the windward side of Centerville Lake and experiences more than a mile of fetch. On windy days,the shoreline is pounded by waves more than a foot high. The Trail Side Park shoreline also absorbs the wakes from recreational boaters,including waterskiing events held offshore from the park. With a goal of long term shoreline stabilization,the Anoka Conservation District proposes installing riprap(the minimal quantity necessary)and native plantings. North Zone(Approximately 165)-The north zone has a slope that is similar to the shoreline to the north of the project.This north zone design consists of laying type IV geotextile fabric under 12"of riprap(the minimal depth feasible for shoreline protection)that is keyed into the lake bottom. Native willow stakes(similar species to the property to the north)will be installed throughout the riprap area. Low growing native shrubs will be installed in a six foot wide zone above the riprap that is currently mowed. South Zone(Approximately 185)-The south zone is heavily used for community events during the summer months(water skiing shows,fireworks viewing,etc.). Thus,a secondary goal in this zone is to maintain the lake view and access docks seasonally installed in this area. Therefore,the south zone design consists of laying type IV geotextile fabric under 12"of riprap(the minimal depth feasible for shoreline protection)that is keyed into the lake bottom. About 550low-growingnative plants(forbs and grasses)will be interplanted in a six foot wide zone upslope of the riprap that is currently mowed. PROJECT BENEFITS Water Quality Stabilization of the Trail Side Park shoreline will provide reductions in total suspended solids,total phosphorus,and other nutrients entering Centerville Lake.As part of the Rice Creek Chain of Lakes system, the water quality benefits will also have downstream benefits to the Chain of Lakes and Rice Creek. Existing Infrastructure Protection Shoreline stabilization will provide protection for the sanitary sewer line within the park,a regional bike path,and Main St. Recreational Use Shoreline stabilization within Trail Side Park will provide continued access to Centerville Lake for community events and general recreational use by the public. ESTIMATED POLLUTANT REDUCTIONS Pollutant reductions were estimated using the Wisconsin NRCS Direct Volume Method in conjunction with BWSR's pollution reduction calculator for stream and ditch erosion. Erosion severity along the shoreline was classified as'severe'because the bank is predominantly bare,with exposed tree roots and fallen trees(see site pictures at end of memorandum). Based on this determination,the lateral recession rate was estimated to be 0.3 ft/yr,which is on the low end of the'severe'range(0.3-0.5 ft/yr). Assuming sandy soils,the estimated soil loss from this 350'stretch of bank with an average 2'eroding face is approximately 11.6 tons per year. This results in an estimated 9.82 pounds of total phosphorus contributed to Centerville Lake and downstream waterbodies annually. Stabilization of the bank will result in 100 percent reductions in these estimated pollutant loads. 2016 C-S application contract.pdf Page 1 of 3 2/05/2016 93 CONTRACT INFORMATION I (we), the undersigned, do hereby request grant assistance from the Rice Creek Watershed District (RCWD) to help defray the cost of installing the following practice(s) listed in this contract. This Grant Award Contract is for support of water resource protection and education efforts between the RCWD, a public body with powers set forth at Minnesota Statutes 103B and 103D, and City of Centerville (Owner). It is understood that: 1. The Owner is responsible for the operation and maintenance of practices applied under this program to ensure that the conservation objective of the practice is met and the effective life, a minimum of 10 years, is achieved. Should the Owner fail to maintain the practice during its effective life, the Owner is liable to the RCWD for the amount up to 100% of the amount of financial assistance received to install and establish the practice. The Owner is not liable for grant assistance received if the failure was caused by reasons beyond the Owner's control, or if conservation practices are applied at the Owner's expense that provide equivalent protection of the soil and water resources. In no case shall the RCWD provide grant assistance to an Owner for the reapplication of a practice that was removed by the Owner during its effective life without consent of the RCWD or that failed due to improper maintenance. The specific operation and maintenance requirements for the conservation practice listed are described in the operation and maintenance plan prepared for this contract by the RCWD's technical representative, and is attached and incorporated to this contract. If title to this land is transferred to another party before expiration of the aforementioned life, it shall be the responsibility of the Owner who signed this contract to advise the RCWD before the sale or transfer of property containing the conservation practice. 2. Best management practices must be planned and installed in accordance with the technical standards and specifications of the Anoka Conservation District. 3. This contract, upon approval by the RCWD board, will remain in effect unless canceled by mutual agreement except where installations of practices covered by this contract have not been started by 10/31/18 (dd/mm/yy) this contract will be automatically terminated on that date. 4. Practices will be installed by 12/31/18 (dd/mm/yy) unless this contract is amended by mutual consent to reschedule the work and funding. 5. Items of cost for which reimbursement is claimed on the Voucher and Practice Certification Summary Form are to be supported by invoices/receipts for payments and will be verified by the RCWD board as practical and reasonable. The RCWD board has the authority to make adjustments to the costs submitted for reimbursement. Reimbursement will be made only upon execution of a RCWD-approved Operation and Maintenance Agreement. 6. Owner will permit the RCWD at its cost and discretion,to place reasonable signage on Owners property informing the public about the project and the RCWD Clean Water Grant Program. Owner will cooperate with the RCWD in permitting members of the public to periodically enter the property to view the project in the company of a RCWD representative. This paragraph does not create any right of public entry onto Owners property except as coordinated with Owner and accompanied by a RCWD representative. 7. Owner is responsible for complying with all permits and/or other legal requirements applicable to the work. In performing the work that is subject to this contract, Owner will ensure that no person is excluded from full employment rights or participation in or benefits of any program, service, or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin, and that no person protected by applicable federal or state laws, rules, or regulations against discrimination is subject to discrimination. 2016 C-S application contract.pdf Page 2 of 3 2/05/2016 94 APPLICANT SIGNATURES The Owner's signature indicates their agreement to: 1. Grant the RCWD and its representative(s)access to the parcel where the conservation practice will be located and authority to perform monitoring and/or sampling of the practice. 2. Obtain all permits and approvals required in conjunction with the installation and establishment of the practice prior to starting construction of the practice. 3. Be responsible for the operation and maintenance of conservation practices applied under this program in accordance with an operation and maintenance plan prepared by the RCWD technical representative. Landowner/Legal Representative Date Mailing Address City State Zip 1880 Main Street Centerville MN 55038 CONSERVATION PRACTICE Eligible recognized practice(s) Other practice(s) Total Cost Estimate Structural Shoreline Stabilization $22,420.00 TECHNICAL ASSESSMENT AND COST ESTIMATE have reviewed the site where the above listed conservation practice(s) are to be installed and find that they are needed and that the estimated quantities and costs are practical and reasonable. Conservation District Technical Representative Date AMOUNT AUTHORIZED FOR GRANT(ENCUMBRANCE) Grant award is not to exceed $11 ,210.00 or 50 percent of the total eligible cost, whichever is less. Rice Creek Watershed District Board President Board Meeting Date 2016 C-S application contract.pdf Page 3 of 3 2/05/2016 95 Water Quality Grant Program ow ill! t Project Screening Form RCWD Project/Landowner Name:Trail Side Park- City of Centerville Affected Water Body: Centerville Lake Project Address: Trail Side Park - 7145 Main St. City: Centerville County:x ANOKA RAMSEY HENNEPIN1-1 WASHINGTON Project Type(s): Structural Shoreline Stabilization Application Date: 11/17/2017 Project Effective Life: 10 years Violation or Permit Requirement: El YES X O Reviewer: Mitch Haustein Projects are screened for potential grant eligibility based on the following criteria. (0=Low,5=High) 1. Connectivity to Water Body a. Is the project tributary to a PCA-listed impaired water(not mercury)or a RCWD Tier I or Tier II waterbody? (NO) (YES,within Subwatershed) (YES,Direct Connection) 0 2❑ 3 El b. If NO, is the project tributary to a lake,stream,ditch,or -Protected Water Wetland PPWW)? (NO) (YES,within Subwatershed) (YES,Direct Connection) 2 k 1 El M 2. Contributing Watershed Characteristics:Surface type draining to the project. 0%Impervious 50%Impervious 100%Impervious N M El El El Comments: 3. Volume Reduction: Implements controls to reduce and/or minimize the rate and volume of water that drains off the property. No Infiltration/Filtration Filtration Infiltration 17-1-1 El LLJ El El El Comments: 4. Erosion and Sediment Control: Implements controls that minimize erosion and/or sedimentation and pollutants to downstream waters. No Erosion Visible Erosion ©ediment Capture El ® Sediment Capture El Comments: 5. Wildlife Habitat Improvement: Creates or improves wildlife and or pollinator habitat through native plantings or other restoration efforts. Not Connected to Wildlife Corridor Connected to Wildlife Corridor El El El El Comments: 6. Public Outreach: Willingness of applicant to allow signage,tours and site visits. Publically visible site. Diversity of practices. Low Public Visibility Moderate Public Visibility High Public Visibility 1771 r-n-1 El Z Comments: Total Score: 18 Minimum Eligibility=15 Water Quality Grant Program Screening Form 12/7/2016 96 n t t bwk 7 'AM 1111 � t m RA m xx x . x: t x x. t h.. x F t t - t x.. t ry x t t � t t .. 0 70 140 28o t PROPOSED PROJECTS Feet SIZE COST ESTIMATED ESTIMATED AFFECTED ID PROJECT TYPE ESTIMATE GRANT AWARD LANDOWNER COST WATER BODY CLEAN WATER BENEFIT [SQ-FT] LEGEND NOTES t PARCEL BOUNDARY[UNOFFICIAL] ERODING SHORELINE(-49a FT) CONCEPTUAL DRAWING FOR REFERENCE USE ONLY 2'ELEVATION CONTOUR SPECTATOR AREA(-15,350 SQ-FT) DISCLAIMERS: 0 �. COST-SHARE FUNDING NOT TO EXCEED 75%, NATIVE VEGETATION(-5,200 SQ-FT) CAPPED AT$7,500 PER PROJECT 21 z. COSTS AND PERCENTAGES ARE ESTIMATES, FUNDING IS DEPENDENT ON APPROVAL BY THE 0 RCWD BOARD OF SUPERVISORS 0 0 0 0 0 0 PROJECT LOCATION WITHIN WATERSHED: 0 0 WASHINGTON 0 PROPERTY OWNER: DATE: 09/07/2017 ANOKA t CENTERVILLE CITY OF CLEAN WATER PLAN PROVIDED BY: € ADDRESS: RICE CREEK WATERSHED DISTRICT[RCWD]Er �' N 7145 MAIN ST ANOKA CONSERVATION DISTRICT[ACD] CENTERVILLE,MN 55038 97 RAMSEY t J 0 0 0 0 0 Mark Staft From: mitch.haustein@anokaswcd.org Sent: Wednesday, December 06, 2017 12:18 F To: Mark Matz Cc: Greg Burmeister Subject: Trail Side Park Shoreline Stabilization- RCCA Cost-Share Application Attachments: A17-08—Trail-Side-Park-RCWD-Water-Quality-�Grant-Application.pdf Good afternoon Mark; Congratulations on your new position with the City. I just spoke with Coreg Burmeister Cc'd on this email)and explained that the Rice Creek Watershed District(RCWD) is interested in increasing the cost-share request for the Trail Side Park shoreline stabilization. RCWD staff would like to recommend 75 cost-share rather than east-share to their Board of Managers. The final funding amount will be determined by the RCWD Board of Managers. tong story shorn if approved,the increased coast-share request would result in$15,815 from ROAD and$5,505 as the City's responsibility for the$22,420 project. I updated the coast-share application to reflect this change and attached it for your reference. If everything looks acceptable,would you please sign and return a scanned version works great) page 22 of the PDF at your earliest convenience? RCWD staff are ging to get the application into their Board packet today,so it would be great if you can return it soon, My apologies for the short timeline. Finally,would the City be open to some educational signage from RCWD about the shoreline stabilization within the park" The high visibility of the project presents a great opportunity to educate residents about the project. Please don't hesitate to let me know if you:have questions. Regards, Mitch laustein Starmw ter and,horelaiSped ''sL I "noU C nc=_rvari n D.wk=ic 1318 McKay Dr. NE.,Suite 300 . i4rn i..ake D ..53 763".434,20300,5 A.n.okaSWCD.-om. s email has been scanned by the Symantec Email Security.cloud service. For more information Tease visit http://www.syniaiiteccloud.corn 8 CITY OF CENTERVILLE Request for Proposals for Garbage, Refuse, Recycling, And Yard Waste Services General Instructions A. Responses submitted must provide complete information as indicated in this request. Please submit five(5)paper copies by 4:30 p.m. Monday,January 15,2018. City of Centerville Attention: Mark Statz, City Administrator 1880 Main Street Centerville, MN 55038 B. Questions and inquiries regarding this request should be directed to: City of Centerville Attention: Mark Statz, City Administrator 1880 Main Street Centerville, MN 55038 651-429-3232 Email to: mstatz@centervillemn.com DO NOT call members of the Centerville City Council with technical questions about this RFP. All inquiries should be directed to the City Administrator. C. The City will not reimburse any expenses incurred by Respondent(s) including, but not limited to, expenses associated with the preparation and submission of the response and attendance at meetings. D. The City reserves the right to reject any and all responses and to request additional information from any and all companies. E. Schedule 12/15/2017 Garbage and Recycling Services RFP available to interested parties 01/15/2018 All proposals are due by 4:00 p.m. 01/16/2018 Staff evaluation of proposals and review of references. 02/14/2018 Council direction for staff to negotiate a contract with a vendor. During the negotiation phase, the selected contractor shall submit a redline draft version of a proposed contract for the services. 04/01/2018 Council consideration of garbage and recycling contract. 07/01/2018 Effective date of Contract-Service begins. Submittal Requirements A Respondent may reply to this RFP if they expect to be able to perform the required services by the expected start date of the contract (July 1, 2018). The Respondent must include a schedule indicating when required capabilities will be attained and confirm by subsequent submittal when service requirements are actually obtained. If, after the submittal of a proposal, circumstances cause the Respondent to be unable to perform the required services, the Respondent is responsible for notifying the City as soon as possible. Two or more haulers may join together to submit a proposal as a single entity. In such a case, the haulers will designate one contact entity for the City to do business with on behalf of the group. C:\Users\ksweeneyWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.OUtlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 11 98a CITY OF CENTERVILLE Background The City of Centerville (hereinafter referred to as the City) wishes to continue organized residential collection services within the City. Any qualified entity (hereinafter referred to as Contractor) who may wish to enter into a contractual agreement to provide comprehensive municipal solid waste collection services shall provide proof of qualifications to perform the services defined to include at a minimum: garbage, refuse, yard waste, and recyclable collection, transport, and disposal (processing) for all single, duplex, triplex, and four-unit dwellings, and townhomes within the City limits. Currently apartments and manufactured housing(mobile homes)parks are not included in the contract. The City of Centerville is an established community of approximately 4000 residents with an area of 1.5 square miles. Residential areas comprise approximately 80% of the City. Presently the City has a contract with a single waste hauler for the collection, transportation, and disposal of garbage, refuse, and recycling for all single family through four-unit dwellings. Service is currently provided to 1300+- households on a weekly basis. Over the next five years, the City expects to add 15 households per year. The City Council wishes to obtain a high level of service for garbage, recycling, and yardwaste collection services. The information provided in Appendix A reflects contract language that will be the basis for the new agreement. The City's organized collection goals include the following: • Achieve a high level of citizen satisfaction. • Maximize efficiency in solid waste and recycling collection. • Maintain(at least)the same level of comprehensive residential collection service. • Maintain the current collection schedule. • Provide for reliable collection services at competitive and predictable costs. • Provide community education and outreach efforts to increase recycling and waste reduction rates and promote a healthy environment. The Quote Form (Appendix B) provided indicates the services currently being delivered under the existing contract. Feel free to elaborate on how you would propose to deliver the services if you deem that additional information would be helpful. Also, feel free to detail additional services and costs if you believe they may be an option a City such as Centerville would benefit from. ATTACHED APPENDICES: APPENDIX A: Contract Specifications APPENDIX B: Quote Forms APPENDIX C: Proof of Qualifications APPENDIX D: Reference Submission Form APPENDIX E: Tonnage History Requests for clarification: Requests for clarification of the specifications shall be submitted to the city no later than January 15, 2018. The questions together with the city's answers shall be submitted to all prospective respondents within five days. Respondents to the RFP shall submit with their proposal $5000.00, payable in the form of a cashier's check, letter of credit or cash deposit to the City of Centerville, which shall be forfeited to the City, if they are selected by the City and do not execute a contract for the proposed services. C:\Users\ksweeneyWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.OUtlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 12 98b CITY OF CENTERVILLE Notwithstanding any other provisions of the Request for Proposals ("RFP"), this is not a formal competitive bidding process. The City reserves the right to reject any or all proposals, to waive any irregularity in a proposal, and to accept or reject any item or a combination of items, when to do so would be to the advantage of the City or its taxpayers. It is further within the right of the City to reject proposals that do not contain all elements and information requested in this document. The City of Centerville shall not be liable for any losses incurred by any responders throughout this process. During the evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from proposing firms, or to allow corrections of errors or omissions. At the discretion of the City, companies submitting proposals may be requested to make oralpresentations as part of the evaluation process.It is anticipated that the selection of a firm will be in February 2018. While not the prime determinant in the City's selection of a hauler,price will be an important element, especially when considering two or more firms judged by the City to be equally qualified to perform the work required in this RFP. C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 13 98C CITY OF CENTERVILLE C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12052017.doc Page 14 98d CITY OF CENTERVILLE APPENDIX A: CONTRACT SPECIFICATIONS I. GENERAL PROVISIONS A. Term of Contract The term of this agreement shall be for a period of five (5)years commencing July 1, 2018 and ending on June 30, 2023. This agreement may be extended for a period of up to 3 years at the option of the City. B. Definition of Terms 1. "Garbage" shall mean animal and vegetable wastes resulting from the handling, preparation, cooking, service, and consumption of food. 2. "Refuse" shall mean all waste that normally results from the operation of a household, except body waste and Garbage, including, but not limited to, rubbish, metal cans, papers, cardboard, glass jars, bottles, wood, ashes, household construction materials, cement, bricks, furniture, plastics, and any other household Refuse or materials small enough for one person to handle. The term Refuse shall not include leaves or grass clippings, nor shall it include building materials or other waste or debris resulting from construction or reconstruction of buildings and other improvements by contractors, major appliances, tires, oil, auto batteries, oil filters, fluorescent lamps, and/or any other items prohibited by law from entering solid waste facilities. 3. "Garbage and Refuse Collection" or "Collection" shall mean the taking up and collecting of all Garbage and Refuse accumulated in Contractor supplied containers at single, double, triple, four unit dwelling residences including townhomes within the corporate limits of the City and the transportation to a facility authorized by the City. 4. "Dwelling Unit" shall mean a separate dwelling place with a kitchen. 5. "Receptacle" unless specifically provided for elsewhere, whether referred to as "Garbage can", "suitable container", "cans", "carts", or "containers", shall mean a container supplied by the contractor for the purpose of collection with automated garbage trucks. 6. "Yard Waste" shall mean compostable, organic material consisting of grass, garden clippings, and leaves,but excluding hedge trimmings and tree limbs. 7. "Yard Waste Receptacle" shall mean any type of container that the contractor uses for yard waste collection. The use of a yardwaste receptacle shall be approved by the City. 8. "Yard Waste Collection" shall mean the taking of all "Yard Waste" accumulated in"Yard Waste Receptacles" at all Dwelling Units in the City which choose to purchase the service described in Section 11, C. Collection shall also include transportation to a City approved compost site. 9. "Brush" shall mean branches, trees and other shrubs, which are less than four (4) inches in diameter and have been tied in bundles,which are not more than four(4) feet in length and weigh no more than thirty-five (35)pounds. 10. "Tipping Fee" shall mean the charge per ton assessed to the Contractor by the City approved solid waste disposal facility for disposing Refuse and Garbage. Tipping Fee includes any taxes and/or C:\Users\ksweeneyWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.OUtlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 15 98e CITY OF CENTERVILLE surcharges. 11. "Yard Waste Fee" shall mean the fee charged by the Contractor for costs attributable to collection, transportation, and disposal of Yard Waste at a compost site. Yard Waste User Fees are set forth in Section 11, C. 12. Large/Bulky items. Beds, mattresses, furniture and other items as identified in Appendix B: "Large/Bulk Items." 13. "Recyclable Materials" shall mean at a minimum newsprint, green, brown, and clear glass (food and beverage) containers, aluminum, steel, bi-metal, and "tin" cans (food and beverage containers), plastic containers labeled 1 through 7, corrugated cardboard, mixed paper, (the term mixed paper shall not include paper contaminated with food or waste, paper plates and cups, pizza boxes, napkins, waxed paper, carbon paper, restroom paper, used lunch bags, or wallpaper) box board, catalogs, magazines, phone books, hard and soft covered books. Other materials may be mutually agreed upon by the City and the Contractor. 14. "Unacceptable Recyclable Materials" shall mean materials not properly prepared, separated and/or located in accordance with this agreement as generally accepted recycling practices established by Contractor and approved by the City or materials currently not designated for curbside collection. 15. "Recycling Containers" shall mean receptacles in which Recyclable Materials can be stored and later placed at curbside for Collection as approved by the City. 16. "Appliances or White Goods" shall mean household appliances including but are not limited to clothes washers and dryers, dishwashers, water heaters, residential furnaces, garbage disposals, trash compactors, conventional and microwave ovens, ranges and stoves, air conditioners, dehumidifiers, refrigerators, and freezers. 17. "Recycling Collection" shall mean the collection of all Recyclable Materials accumulated in containers at Dwelling Units covered in this contract. Collection shall also include transporting the Recyclable Materials to a processing site or end market as determined by the Contractor and approved by the City. 18. "Suspended" service. A resident customer may suspend service for periods when the residence will be vacant for more than one month. 19. "Walk Up Customer" is a household, approved by the City, which shall receive Garbage, Recycling, and Yardwaste service at the household instead of the curbside due physical limitations of the occupant. II. SERVICES TO BE PROVIDED A. Refuse and Garbage Services Contractors must detail in their response, their proposed per unit cost per month for collection and disposal services under the City's current service structure ("32" gallon, "64" gallon, or "96" gallon) unless otherwise directed. Please identify monthly rate per dwelling unit individually for Refuse Hauling and Disposal. Proposal prices shall include labor, material, tipping fees, and all else necessary to provide the described services. The following describes the minimum service requirements: 1. Number of pickups: The City of Centerville represents that there are approximately 1307 residential C:\Users\ksweeneyWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12052017.doc Page 16 99f CITY OF CENTERVILLE dwellings within the City covered under this contract to be serviced as of July 1, 2018. Not all dwelling units receive service at all times. 2. The City of Centerville has an organized (closed) hauling for all single-family homes; duplex, four- plex; and townhomes. 3. Quantity of garbage and refuse-Attached tonnage history,Appendix E. 4. Frequency of Collection: Garbage and Refuse accumulated at residential properties within the corporate boundaries of the City shall be collected at least once a week. Collections shall be done Mondays through Fridays in accordance with the current scheduled pick-up day for residents to avoid service disruption. Any proposed changes to the Collection Schedule must be submitted for approval to the Office of the City Administrator. Refuse to be collected under this contract proposal shall be regularly scheduled on the same weekday unless the regularly scheduled pickup day falls on a legally established holiday. The contractor shall adopt the current collection schedule in place in the City. 5. Hours of Regular Collection: Daily collection hours shall not begin prior to 7:00 a.m. and shall not continue past 5:00 p.m. unless prior permission has been granted by the City. 6. Holiday Schedule of Collection: In the event the regular collection day falls on a legal holiday, the Contractor shall not be required to make regular collection provided that the routes are collected reasonably in advance thereof or thereafter. Legal holidays shall include the following: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. The week's schedule shall be completed regardless of the holiday,which means collection is then deferred one day. The contractor will be allowed to collect routes on Saturdays from 9 a.m. to 6 p.m. following holidays that occur Monday through Friday. It shall be the Contractor's responsibility to notify residents of any changes in the Collection schedule as a result of a holiday. 7. Points of Collection: The Contractor shall provide per unit cost per month based on citywide curbside collection service. Curbside service shall require all receptacles and/or approved containers that contain Garbage and Refuse to be placed curbside (except for walk up customers) to the abutting City street for Collection. 8. Procedure in Collection and Handling Refuse: All Garbage and Refuse must be removed in such a manner that none of said refuse is spilled, dropped, strewn, or allowed to remain on, about or around the premises from which it is collected. No refuse from containers, trucks, or equipment shall be dropped, strewn, thrown, or in any manner deposited upon any of the streets or sidewalks within the City. Care shall be taken not to damage containers. 9. Disposal of Refuse: All Garbage and Refuse shall be transported to,weighed-in at, and disposed of at a properly licensed solid waste facility that is disclosed to the City. The disposition of such material shall be conducted and handled so as to not create a nuisance or become injurious to the public health of persons living either within or outside the corporate limits of the City. 10. The Contractor shall provide tonnage information on garbage and refuse collected on a monthly basis. 11. The Contractor shall provide Refuse containers and Refuse collection for all City celebrations at no additional charge. 12. The Contractor shall provide for the disposal of Christmas Trees during the first two full weeks of each year. C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 17 99g CITY OF CENTERVILLE 13. The contractor shall provide service and supply garbage containers to all City owned sites including but not limited to City Hall, Public Works Building, Fire Stations, and all City park properties, at no additional charge. B. Recycling Services Contractors must detail in their response, the proposed per unit cost per month for collecting recyclable materials on a bi-weekly basis at dwelling units receiving garbage and refuse collection. The following describes the minimum service requirements. 1. Recycling services includes the collection, hauling, processing, and marketing of the items listed under Section T, B (Definition of Terms), No. 12, "Recyclable Materials". These materials shall be collected commingled, in roll-out carts supplied by the Contractor. Current recycling containers are owned by the City, so use of those containers shall continue. Contractor shall be responsible for replacement containers and additions, all of which will become the property of the city at the end of the contract term. 2. Frequency of Collection - Recyclable Materials accumulated at residential properties within the corporate boundaries of the City shall be collected at least once every other week. Collections shall be done Mondays through Fridays in accordance with the schedule currently being utilized by the City. The day of recyclable Collection shall coincide with the day of garbage and refuse Collection. 3. Hours of Recycling Collection - Daily Collection hours shall not begin prior to 7:00 a.m. and shall not continue past 5:00 p.m., unless prior permission is granted by the City. 4. Quantity of Recyclables—Attached tonnage history, Appendix E. 5. Rejection of Materials - Recyclable materials may be deemed by the Contractor to be unacceptable for collection if they are not prepared in accordance with both parties' mutually agreed upon standards. The contractor will be required to provide written notice on forms acceptable to the City. The notice shall inform the resident that Recyclable Materials are in an unacceptable condition for collection. The notice shall also give instructions for the proper preparation of Recyclable Material and the phone number of the Contractor and the City's Recycling Coordinator. The Contractor can notify the resident of the proper procedure. Subsequent instances of Unacceptable Recyclable Material may be rejected; however, this shall be reported to the City. 6. The Contractor shall provide to the City tonnage reports based upon scale receipts for the total weight of each Recyclable Material collected including a statement of verification that the scale receipts reflect materials collected only in Centerville for the particular month in which reimbursement is being requested. The Contractor shall retain scale receipts for a period of time agreed upon by the City and the Contractor. The Contractor shall also provide the City a monthly compilation of the number of daily Collections of Recyclable Materials made in the City and the total number of collections possible. The City may withhold payments for recycling services pending receipt of such information. 7. The Contractor shall offer Dwelling Units a Major Appliance and Large/Bulk items pick-up service. These items must be picked up within three (3) working days (Monday through Friday) of a request from a Dwelling Unit. The Contractor shall bill the resident directly for this service. The City SHALL NOT be a partner to any such agreements. 8. The Contractor shall be responsible for the marketing of all Recyclable Materials collected and shall retain all sales proceeds therefrom. The Contractor shall not landfill or incinerate the materials collected for recycling without the permission of the City. All materials shall be recycled to the fullest C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 18 99h CITY OF CENTERVILLE extent possible. The Contractor shall do everything possible to maintain the integrity and purity of the Recyclable Materials. In the event of a substantial market change in any one of the recyclable commodities, the City or the Contractor may, at its option and upon written notice, request to open negotiations for the amount per month charged for Recycling Collection Services. 9. The Contractor shall provide recycling service and supply replacement containers as needed, to all City owned sites including but not limited to City Hall, Public Works building, fire station, and all City park properties, at no additional charge. 10. Recyclable Materials shall be placed in the containers provided and the materials shall be prepared by the residents in a manner mutually agreed upon by the City and the Contractor. 11. All Recyclable Materials placed for collection become and remain the responsibility and ownership of the City until handled by the Contractor. The Recyclable Materials become the property and responsibility of the Contractor upon Contractor's lifting of Recyclable Materials to place them in the collection vehicle. 12. The Contractor shall provide for City-wide community education recycling promotion mailers four (4) times per year. The City of Centerville shall retain editorial control of and approve methods of distribution for all mailers. 13. The Contractor shall provide Recycling Containers and Collection for all City celebrations at no additional cost. C. Yard Waste and Brush Collection The Contractor shall offer a Yard Waste and Brush collection service to any interested residents. This service SHALL NOT be part of the City's solid waste and recycling service contract with the Contractor, but rather a separate subscription service, as a private business arrangement between the Contractor and interested residents. 1. The Contractor shall collect all Yard Waste and Brush from all Dwelling Units covered under this contract which chose to use the Yard Waste collection service, at least once a week during Yard Waste season (April through November) for the term of this agreement. Collections shall take place on Monday through Friday inclusive, on the same day as Refuse Collection. Daily service hours shall not begin prior to 7:00 a.m. and shall not continue past 5:00 p.m. unless prior permission has been granted by the City. 2. All Yard Waste and Brush shall be collected in a manner mutually agreed upon by the Contractor and the City. The Contractor and the City shall agree upon the annual Yard Waste and Brush collection fee. 3. The contractor shall collect all brush set out for collection by residents, as long as it is prepared in a manner mutually agreed upon by the contractor and the City. 4. The Contractor shall be responsible for disposal of Yard Waste at a composting facility approved by the City. 5. The Contractor shall provide tonnage information on Yard Waste collected on a monthly basis during Yard Waste season(April through November). D. Contractor's Equipment C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 19 99i CITY OF CENTERVILLE 1. The Contractor shall supply all equipment, labor, carts, and materials necessary to complete collection, hauling, disposal and/or processing of all garbage, refuse, yard waste and replacement carts from participating residential properties. Recycling carts shall become the property of the City at the end of the contract. 2. The Contractor's name or firm name, together with phone number, shall be presented in legible letters, not less than five (5) inches in height, on both sides and rear of all trucks and conveyances used in the City in performance of this contract. Vehicles should be equipped with warning flashers, backup alarms, and a broom and shovel in good usable condition. 3. The Contractor shall place all Garbage, Refuse, and Yard Waste collected, in water-tight metal receptacles or vehicles with closed tops so constructed that the contents will not leak or spill therefrom; such receptacles or vehicles shall be kept clean and as free from all offensive odors as possible and shall not be allowed to stand in any street, alley or other place longer than is reasonably necessary to collect Garbage and Refuse. 4. The Contractor must obtain all pertinent licenses from the City, County, and State. 5. All vehicles must be maintained in proper working condition, comply with all State and Federal inspection and safety requirements, and available for inspection by the City. All equipment shall be kept neat in appearance (washed and painted regularly). 6. Vehicles for Recycling must be designated as such. All such vehicles must be clearly signed on both sides as a Recycling collection vehicle. E. Customer Service and Personnel Requirements 1. The Contractor shall establish and maintain an office with continuous supervision for accepting complaints and customer calls. The office shall be in service during hours mutually agreed upon by the Contractor and the City, on all days except Saturday, Sunday and legal holidays as specified in this contract as days when no collection is to be made. The address and telephone number of such office and any changes therein shall be given to the City in writing. The Contractor shall supply the name and phone number of a supervisor who will be responsible for resolving any issues with the contract performance. 2. The Contractor must maintain and provide on a monthly basis an electronic database of all complaints arising as a result of Contractor's services to the City within 15 days of the end of the month. This record shall include the following information: name and address of caller, date of call, date of incident, driver/operator information, problem, resolution, and time/day of resolution. The Contractor will provide this information along with monthly tonnage reports. All complaints shall be answered courteously and promptly by a supervisor employed by the Contractor. 3. Whenever the City or a Resident notifies the Contractor of locations that have not received scheduled service, the Contractor shall be required to service such locations before 5:00 p.m. of the same day when notified prior to noon. When notified after noon, the Contractor shall service such locations no later than noon of the following day, excluding Sundays. 4. The driver, collectors, and customer service representatives shall have a courteous attitude toward the City's residents and general public at all times. 5. The Contractor's employees shall handle all carts and containers with reasonable care to avoid C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 110 99j CITY OF CENTERVILLE damage, shall replace them in an upright position with lids closed. The Contractor's employees shall immediately clean up and dispose of any contents thereof, which may be spilled. All Containers shall be placed where found. They shall not be placed or thrown on the streets, highways or on adjoining property. 6. The Contractor, its agents, or employees shall not throw or drop containers from the truck to the pavement or in any way break, damage, or roughly handle the same. The Contractor shall repair or replace all broken garbage and recycling carts at no additional charge. 7. All employees of the Contractor shall be dressed in clean uniforms, which provide suitable identification of the Contractor. 8. The Contractor shall provide walk-up service for elderly and disabled residents that are approved by the City at no extra charge. F. Required Contract Provisions 1. The Contractor shall provide access to the City, Anoka County, or any of their duly authorized representatives to review any books, documents, papers, and records of the Contractor that are directly pertinent to this contract for the purpose of making an audit, other examination and preparing excerpts and transcriptions. 2. The work shall be done with forces that are adequate to ensure the satisfactory collection and disposal of said materials at all times. Failure to perform shall not be excused by adverse weather, breakdown, or similar hindrances,which for other work might be regarded as "acts of providence". 3. Minnesota State Statutes, Section 181.59, which prohibit discrimination on account of race, creed, or color in the performance of public contracts, is made a part of this request with the same force and effect as if set out herein verbatim. 4. The contractor shall be an independent contractor and not affiliated with the City and are not City employees. 5. The Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives and/or employees, from and against all claims, damages, losses, costs or expenses, including reasonable attorney fees, which may be asserted against the City or for which it may be held liable, to any extent resulting from the negligence or willful misconduct of the Contractor, its employees, agents,representatives, or subcontractors,in the performance of the Contract. G. Payment Options: 1. Option 1 (at discretion of City), Contractor Bills for service costs, City collects delinquent accounts: a. Contractor shall establish customer accounts in its own billing system and issue periodic bills to all residents covered by this contract. Contractor shall provide a monthly report detailing any residence that have service voluntarily "Suspend" for greater than one month as defined in this agreement. Contractor's delinquent account listing on September 1 of each year shall be supplied to the City for certification to Anoka County and collection with real estate taxes. Contractor will receive 90% of the unpaid accounts value; the city will issue payment by January 31, following receipt of the delinquent account listing. The discount will be retained by city as reimbursement for its costs of collection. [NOTE: Past experience shows how approximately 35 delinquent accounts C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 111 99k CITY OF CENTERVILLE valued at$7-$8000, could be expected each year.] 2. Payment: Option 2 (at discretion of City), City Bills and Collects for service costs: a. The City shall compensate the Contractor for Collection of Garbage, Refuse, and Recyclable Materials upon the basis of the total number of occupied Dwelling Units serviceable, less any employees of the Contractor that are eligible for free service as part of the Contractors employment policy, and less any residences that have service voluntarily "Suspended" for greater than one month as defined in this agreement. Contractor shall provide a monthly report of any "Suspended" service locations. 3. Periodic additions or deductions in the number of Dwelling Units collected shall be subject to verification and agreement between the City and the Contractor. Such adjustments may not be made more often than once per month. 4. During the period of the Contract, the City shall pay to the Contractor, on or before the 30th of each month, for Garbage, Refuse, and Recyclable Material Collection performed by the Contractor during the preceding calendar month. The amount due shall be the number of stops multiplied times the quoted rates for that month. The rate quoted for each year shall be in effect from July 1 of that year to June 30 of the subsequent year. H. Insurance Prior to the commencement of a Contract, copies of all required insurance policies shall be submitted to the City for review. The Contractor agrees to remain fully insured during the course of a contract as follows: 1. Comprehensive general liability insurance including premises - operations coverage, completed operations coverage, independent contractor's coverage and contractual liability coverage, covering the indemnity requirement set forth herein, with limits not less than $2,000,000 combined single limit, including bodily injury liability and property damage liability. 2. Workers' compensation insurance and employers'liability insurance as required by law. 3. Comprehensive automobile, bodily injury and property damage, liability insurance, including coverage for all owned and hired vehicles and employers'non-ownership liability coverage. Limits of liability should be for not less than $2,000,000 combined single limit bodily injury and property damage liability. 4. The Contractor shall name the City as an additional insured on such insurance and shall furnish evidence of the same to the City. 5. The policy shall be a standard form policy provided for by a carrier approved by the State of Minnesota and shall not contain any exclusion that will restrict coverage on any operations performed by this Contractor or any subcontractors thereof. 6. The policy or policies shall afford contractual liability coverage to provide coverage for the indemnification requirement set forth herein. 7. It shall be a condition of a Contract that the policy or policies waive any or all governmental immunity as a defense in any action brought against the insured or any other party to the Contract. 8. The policy shall provide full insurance to cover all of the Contractor's operating exposure including C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 112 991 CITY OF CENTERVILLE the picking up of the materials and the operation of vehicles. 9. Approval of the insurance by the City shall not in any way relieve or decrease the liability of the Contractor hereunder, and it is expressly understood that the City does not in any way represent that the above specified insurance or limits of liability are sufficient or adequate to protect the Contractor's interests or liabilities. 10. Property Insurance. All responsibility for maintaining property insurance on any premises or structures owned or operated by the Contractor remains solely with the Contractor, who may at its option insure against any other perils, and such responsibility shall remain with the Contractor until such time as the Contract is terminated. 11. Notice of Cancellation or Non-Renewal. The City shall be given at least thirty- (30) days prior written notice of any cancellation,termination or material modification of the required insurance coverages. 12. Deductibles. All responsibility for payment of any sums resulting from any deductible provisions, corridor, or self-insured retention conditions of the policy or policies shall remain with the Contractor. I. Termination 1. The City shall have the right to terminate the Contract if in the City's judgment, there has been a breach of any material provision thereof by the Contractor, or if in the City's judgment there is other good cause for termination. Continuing breach or good cause shall not be deemed acceptable because it was not followed by prompt termination. 2. Upon the failure of the Contractor to fulfill any of the provisions of the Contract, the City Administrator shall be authorized to hire such persons and equipment, or assign City employees and equipment, as may be necessary to do such work and the cost of such expenses thereof may be charged and deducted from any monies due the Contractor, collected from the Contractor, or collected by recourse to the Contractor's bond or financial guarantee instrument submitted. 3. Notwithstanding Section I., 1 & 2, Contractor shall not be in breach and City shall have no right to terminate this agreement unless Contractor fails to cure said breach or failure to perform within seven (7) days of written notice from the City to the Contractor. The breach or failure must be cured to the satisfaction of the City Administrator. Notice required in this paragraph is sufficient if delivered by email to Contractor's designated representative. J. Performance Bond 1. The Contractor shall provide surety, at no cost to the City, in the amount of 5100,000.00, either in the form of an irrevocable letter of credit or a performance bond, executed by a corporate surety company authorized to do business in the State of Minnesota to secure the faithful performance of this contract by said Contractor conditioned that the Contractor shall well and truly perform and carry out the covenants, terms, and conditions of the contract in strict accordance with its provisions. The contract shall be subject to termination by the City at any time if said surety shall be canceled or the surety thereon relieved from liability because of failure to pay the premium or termination of the period of the surety without renewal thereof. The Contractor shall maintain this surety for the period of the contract and for a period of one-year following termination of the contract. Notice of termination of the surety shall be sufficient reason for the City to liquidate and payout the surety to the City. 2. Evidence of insurability and of the proposer's ability to secure a performance bond or an irrevocable C:\Users\ksweeneyWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12052017.doc Page 113 99M CITY OF CENTERVILLE letter of credit, in the form of a bank letter or surety letter from a corporate surety company authorized to do business in the State of Minnesota, shall be submitted concurrent with the submission of the Contractor's proposal. C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 114 99n APPENDIX B CITY OF CENTERVILLE PLEASE INDICATE THE COST PER HOUSEHOLD PER MONTH FOR THE FOLLOWING SERVICE OPTION: Garbage and Recycling Collection. Contractor to pick up garbage and recycling at the curbside in Contractor supplied garbage,recycling, and yardwaste carts of approximately "30", "60", or "90"-gallon capacity. As of November 1, 2017 there are 213 "30" gallon cart customers, 593 "60" gallon customers, and 417 "90" gallon customers, for 1307 residential customers. Senior citizen accounts: 67. Note: As of November 1, 2017, there are approximately Centerville households that receive walk up service to their garage for Garbage, Recycling, and Yardwaste collection due to physical limitations. Note: Contractors may also submit alternative proposals in addition to this proposal if they chose. ** Proposed rates would be effective on July 1, of the year indicated. Senior citizen households where there are not more than two persons in the dwelling shall receive a 10% reduction on the 30-gallon container rate. Option 1 assumes Contractor billing, Option 2 assumes billing by the City to individual households. See the specifications, Section G for details. Proposed Charges for 2018 Opt. 1 Opt. 2 30 60 90 (gal) 30 60 90 Per Household Per Month Garbage Haulin Char e Per Household Per Month Recycling Charge Proposed Charges for 2019 Opt. 1 Opt. 2 30 60 90 (gal) 30 60 90 Per Household Per Month Garbage Haulin Char e Per Household Per Month Recycling Charge Proposed Charges for 2020 Opt, 1 Opt. 2 30 60 90 al 30 60 90 Per Household Per Month Garbage Haulin Char e Per Household Per Month Recycling Charge Proposed Charges for 2021 Opt. 1 Opt. 2 30 60 90 al 30 60 90 Per Household Per Month Garbage Hauling Charge Per Household Per Month Recycling Charge 990 APPENDIX B CITY OF CENTERVILLE Proposed Charges for 2022 Opt. 1 Opt. 2 30 60 90 al 30 60 90 Per Household Per Month Garbage Hauling Charge Per Household Per Month Recycling Charge Proposed Charges for 2023 Opt. 1 Opt. 2 30 60 90 al 30 60 90 Per Household Per Month Garbage Hauling Charge Per Household Per Month Recycling Charge Appliance Collection The Contractor shall collect or arrange for collection of major appliances from interested residents on at least a weekly basis. Note: The contractor shall bill residents directly for this service. Note: Contractors may also submit alternative proposals in addition to this proposal if they choose. ** Proposed rates would be effective on July 1, of the year indicated. Proposed Charges for 2018 Appliance Charge without refrigerants) Per Appliance Appliance Charge with refrigerants) Per Appliance Proposed Charges for 2019 Appliance Charge (without refrigerants) Per Appliance Appliance Charge with refrigerants) Per Appliance Proposed Charges for 2020 Appliance Charge without refrigerants) Per Appliance Appliance Charge with refrigerants) Per Appliance C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12052017.doc Page 116 99P APPENDIX B CITY OF CENTERVILLE Proposed Charges for 2021 Appliance Charge without refrigerants) Per Appliance Appliance Charge with refrigerants) Per Appliance Proposed Charges for 2022 Appliance Charge (without refrigerants) Per Appliance Appliance Charge with refrigerants Per Appliance Proposed Charges for 2023 Appliance Charge without refrigerants) Per Appliance Appliance Charge with refrigerants) Per Appliance Yardwaste & Brush Collection The contractor shall collect or make available collection of yardwaste and brush from interested residents on an at least weekly basis. Note. The contractor shall bill the resident directly for this service or make available to residents. Note: Contractors may also submit alternative proposals in addition to this proposal if they chose. Note: Contractor shall submit details on how they will charge for brush disposal services. **Proposed rates would be effective on July 1, of the year indicated. Proposed Charges for 2018 Yardwaste&Brush Collection Charge Per Subscription Season Yardwaste&Brush Collection Charge Per Receptacle/Ba Proposed Charges for 2019 Yardwaste&Brush Collection Charge Per Subscription Season Yardwaste&Brush Collection Charge Per Receptacle/Ba Proposed Charges for 2020 Yardwaste&Brush Collection Charge Per Subscription Season C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 117 99q APPENDIX B CITY OF CENTERVILLE Yardwaste&Brush Collection Charge Per Receptacle/Ba Proposed Charges for 2021 Yardwaste&Brush Collection Charge Per Subscription Season Yardwaste&Brush Collection Charge Per Receptacle/Bag Proposed Charges for 2022 Yardwaste&Brush Collection Charge Per Subscription Season Yardwaste&Brush Collection Charge Per Receptacle/Ba Proposed Charges for 2023 Yardwaste&Brush Collection Charge Per Subscription Season Yardwaste&Brush Collection Charge Per Receptacle/Ba Large/Bulk Item Collection The contractor shall collect from residents for any bulky or large items or extra bags of garbage. Residents shall set up the collection and payment for service directly with the Contractor. The City will not bill residents for the collection of extra-large or bulky items. Note: Contractors may also submit alternative proposals in addition to this proposal if they chose. ** Proposed rates would be effective on July 1, of the year indicated. ITEM 2018 2019 2020 2021 2022 2023 Bathtub $ $ $ $ $ $ Bed Bike $ $ $ $ $ $ Carpet $ $ $ $ $ $ Chair- kitchen-type $ $ $ $ $ $ Chair- upholstered $ $ $ $ $ $ Construction Debris $ $ $ $ $ $ C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12052017.doc Page 118 99r APPENDIX B CITY OF CENTERVILLE Door ITEM 2018 2019 2020 2021 2022 2023 Dresser $ $ $ $ $ $ Exercise Equipment $ $ $ $ $ $ Garage Door Tracks & $ $ $ $ $ $ Opener Gas Grill (no tanks) $ $ $ $ $ $ Grill-other Lawnmower (drained) $ $ $ $ $ $ Mattress Pallets $ $ $ $ $ $ Sink Swing Set $ $ $ $ $ $ Table Toilet $ $ $ $ $ $ Vacuum $ $ $ $ $ $ Water Softener $ $ $ $ $ $ Window Other $ $ $ $ $ $ Other Other $ $ $ $ $ $ Additional Notes Annual City Wide Clean-Up Event The City may have a City-wide clean up event for its residents from time to time, usually annually. The purpose of the clean-up event is to provide an opportunity for residents to dispose of hard to get rid of items such a appliances, tires,bulky items, old furniture, electronics, etc. at a reduced rate. Please include a proposal on how the contractor would conduct such a clean up event and what the estimated cost to the C:\Users\ksweeneyWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 119 99S APPENDIX B CITY OF CENTERVILLE City would be. It is expected that the contractor will provide all staffing for the event and work on logistical coordination and promotion materials with the City. The City shall, at its discretion, accept this option as part of the overall contract. Customer Service Please describe your customer service operation and how conflicts and complaints will be handled and tracked by your customer service staff. Please include information on what the average wait time for residents calling the customer service staff is expected to be. Promotion and Education Please describe the promotional and educational efforts that you will make in coordination with City staff to promote waste reduction, reuse, and recycling. Cart Audit of Current Cart Usage and Distribution Recognizing that over time, the number and size of carts being used by Centerville residents may change, please describe how you will audit the current cart distribution to residents so that they may receive the same number and size carts that they currently use. Cart Distribution In the event that there is a change in the Garbage, Recycling, and Yardwaste hauler, please describe how you will coordinate with them to achieve cart distribution with as little disruption in service as possible. Fuel Adjustment Clause The City will not consider any proposal containing any type of fuel adjustment clause. Options and Innovations Please list any other optional or innovative waste reduction and recycling programs that you can envision implementing by mutual agreement with the City, and to the best of your ability, the impact on Garbage and Recycling costs. C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 120 99t APPENDIX C CITY OF CENTERVILLE APPENDIX C SUBJECT: PROOF OF QUALIFICATIONS TO PROVIDE RESIDENTIAL GARBAGE REFUSE, RECYCLING AND YARD WASTE COLLECTION SERVICES WITHIN THE CITY OF CENTERVILLE. The purpose of this document is to require proof of qualifications of potential service providers and identify possible new service alternatives. This document shall not constitute a commitment by the City and does not obligate the City to select any of the qualified respondents. The City will not be responsible for any costs incurred by a Contractor for the preparation of a response. The Proof of Qualifications must be included with the response to the Request for Proposal (RFP). The criteria indicated in the Proof of Qualification document must be met, in order to be considered a qualified Contractor, and for consideration of the Contractor's RFP. Any contract to be awarded as a result of this Request for Proposal will be awarded without discrimination based on race, color, religion, sex or national origin. The Contractor finally selected must comply with all applicable laws,rules and regulations. L Required Content of Response A. Contractor Background I. Contractor name, address, and telephone number. 2. Owner's name and contact person,title, and telephone number. 3. The background and organizational history of the Contractor. 4. Submit the identity of the Contractor's officers and any individuals holding an interest in excess 20% of the value of the Contractor's business. 5. Submit a statement of the Contractor's business structure, whether it is a corporation, a (general or limited) or Limited Liability Company. 6. Offices and the location of other key facilities. 7. Description of equipment (general contractor information regarding years, makes, and models). S. An organizational chart showing the proposed relationships between operators, supervisors, customer service/support staff, and other key personnel who may be involved in collection services. Include in this information the numbers of individuals in each of the aforementioned positions along with key qualifications and/or experience. B. Qualifications and Experiences Previous experience is pivotal when evaluating service providers. References provide the City with a means to evaluate a Contractor's ability to successfully perform collection services on the scale required for this contract. Please provide the names and telephone numbers of at least five (5) different references where similar work was performed using the attached form(See Appendix D). Local government(City/County)references are required. 99u APPENDIX C CITY OF CENTERVILLE C. Qualification Statement Requirements Information regarding service delivery must be provided to demonstrate that the Contractor has the ability to meet the requirements herein. Actual information must be provided when preparing statements; any estimates that are made must be accompanied with information that serves as the estimate's basis. Please demonstrate in the qualification statement by use of reference or example, the Contractor's ability to successfully fulfill the following service requirements: 1. General Requirements. The minimum characteristics of a comprehensive solid waste collection program shall include: a. Weekly garbage, refuse collection, transport and disposal for all single family through four unit-residential dwellings in the City; b. Weekly (April through November) Yard waste and brush collection transport, and disposal/processing for all single family through four-plex residential dwellings in the City that elect to use the service; c. At least bi-weekly recyclable collection, transport and processing for all single family through four-plex residential dwellings in the City. Recyclables to be collected include: newsprint, glass, aluminum steel bi-metal and tin cans, corrugated cardboard, mixed paper, plastic containers, and household appliances and large items (per fee schedule in Appendix B). 2. Customer Service: a. The Contractor shall demonstrate their commitment to customer service and show how they plan to resolve customer service issues and/or disputes. b. The Contractor shall discuss how they intend to maintain an office equipped with telephones and staffed with sufficient personnel to handle complaints, inquiries, and/or to receive instructions. Full-time oversight of the City's collection must be provided. 3. Reporting Requirements: a. The Contractor must be capable of providing the City with certified weight receipts and/or quantities for the monthly collection of all solid waste (garbage and refuse), yard waste, appliances, and other recyclable materials. To substantiate the accuracy of the Contractor's procedure, the City may, at its discretion and at no additional cost to the City,require the Contractor to separately weigh each material. b. The Contractor must be capable of reporting the type and amount of material and where the materials will be delivered. If the Contractor delivers materials to a broker, the Contractor must report what end market the broker used. Summaries by brokers and end markets also must be available to the City. Brokers and processors receiving materials from these programs must be in compliance with the state and local government permit and licensing laws. c. The Contractor shall provide a summary of all complaints that have been received and how they have been resolved, to the City in an electronic format on a weekly basis. 4. Disposal and Storage: The location of disposal for each of the following seven (7) types of materials: garbage, refuse, brush, yard waste, large items, appliances, and recyclables must be indicated. C:\Users\ksweeneyWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.OUtlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 122 99V APPENDIX C CITY OF CENTERVILLE D. Financial Qualifications: The Contractor must provide the following financial information: 1. Audited financial statements or other financial statements for the past three fiscal years if available. 2. Submit evidence from a United States bank or surety company that the Contractor, if selected as the provider of solid waste collection services for the City of Centerville, could provide at no cost to the City, either an irrevocable letter of credit or a performance bond in the amount equal to $100,000.00 of the RFP amount. If the Contractor proposes to provide a bond, it shall indicate the rating of the surety company, which will issue the bond. 3. Submit the following evidence that the Contractor could, if selected,provide minimum limits of insurance in the following areas: a) Commercial General Liability: Comprehensive general liability insurance including premises operations coverage, completed operations coverage, independent contractor's coverage, and contractual liability coverage with limits not less than $2,000,000 combined single limit,including bodily injury and property damage liability. b) Automobile Liability Automobile, bodily injury and property damage liability insurance, including coverage for all owned and hired vehicles and employers' non- ownership liability coverages. Limits of liability should be for not less than $2,000,000 single limit bodily injury and property damage liability. c) Workers' Compensation and Employers' Liability: The Contractor shall provide workers' compensation insurance and employers' liability insurance as required by law. 4. Submit an affidavit, executed by a duly appointed officer of the corporation attesting that the Contractor has never filed for bankruptcy nor been in receivership. IL References Please submit a narrative for each of the references submitted (Appendix B) describing the service provided to the company or local government. The following services should be addressed: 1. General description of program/service including households served and quantity/tonnage of material collected. 2. Known differences from current Centerville service structure. 3. Collection frequency and schedule. 4. Identify customer service operations and practices including items such as survey results or other measures of customer satisfaction. C:\Users\ksweeney\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MVN8XPQK\2017 Garbage and Recycling RFP kbg 12082017.doc Page 123 99w APPENDIX D CITY OF CENTERVILLE APPENDIX D REFERENCES SUBMISSION FORM Please use this form to provide at least five (5)references (including local governments) as requested in Section II,B. This form may be duplicated. Date: Submitted By: Contractor Name City State Zip Code (Area Code) Telephone Number (Area Code)Fax Number Name of Local Government/Reference: Population: Number of Households Served: Reference Contact Name: Reference Contact Address: Reference Contact Phone Number: Reference Contact E-mail Address: Number of Years of Program/Service Provided: Check the item(s)that best describes the program or service provided: Garbage Collection Curbside Recycling Collection Drop-Off Center Recycling Collection Multi-Family Recycling Collection Yardwaste Collection Large Item Pick-Up Appliance Recycling Collection Community Wide Clean-Up Event 99x APPENDIX E CITY OF CENTERVILLE Appendix E City of CENTERVILLE Annual Garbage and Recycling Tonnage for Single Family Homes in CENTERVILLE Year HH Garbage Recycling 2012 1304 1003.4 307.2 2013 1293 1144.6 314.5 2014 1294 1220.3 315.8 2015 1277 1356.8 345.2 2016 1307 1362.9 349.1 Senior Citizen 67 Accts. 99y COUNTY OF ANOKA CITY OF CENTERVILLE RES. A RESOLUTION ADOPTING BUDGET AND TAX LEVIES FOR 2018 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CENTERVILLE,MINNESOTA WHEREAS, a public meeting to obtain input air the 2018 City Budget and tax levy was held by the City Council of the City of Centerville. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Centerville, County of Anoka, State of Minnesota,that the City Budget for 2018 is hereby adopted as follows: General Fund $2,662,570 BE IT FURTHER RESOLVED that the following sums of money by levied for property taxes payable in 2018 upon the taxable property in the City of Centerville for the following purposes: General Fund Levy $2,179,980 Debt Service Levy: Debt Service 2012A Bonds $ 70,000 Debt Service 2009A/2016A Bonds S 190,000 Debt Service 2009B/2015A S 25,000 Debt Service 2011 Bonds S 273,000 Debt Service 2013A Bonds 17 700 Total Debt Service Levy $ 575J00 Total Levy S47.1" BE IT FURTHER RESOLVED, that scheduled debt service payments are Smiled through other revenue sources in addition to the above debt service levies, and the corresponding levy amounts varying from the above debt service levies are hereby waived. BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to transmita ecoified copy of this resolution to the County Auditor of Anoka County, Minnesota along with all required documentation, PASSED AND ADOPTED by the City of Centerville this 13s'day of December, 2017. Mayor,Jeff Parr Attest: City Clerk-, Teresa Bender 99 TO: Honorable Mayor and Council Members FROM- Staff SUBJECT: Anoka County's lice Creek Chain of Lakes Park Reserve Amendment DATE: December , 2117 The Parks & Recreation Corgi itt invited Ms. Blaska to their November ting, is recommending tai Council approval of the proposed amendment to the Rice Creek Chain f Lakes Park Reserve e l requested the additional language of "and all the wonderful additions for our community, the City of Centerville." The new language would be added to the end of the "Now, Therefore, be it Resolved"lved" ara ra- h of bean #1 70XX, Support for AnokaCounty's lice Creep Chain of Lakes Park Reserve Master Plan Amendment. 100 RESOLUTION I - UTI UPP T FOR ANOKA COUNTY'S RICE CREEK CHAIN OF LAKES PARK RESERVE MASTER PLAN ENT WHEREAS, it is necessary and in the public interest for the County of Anoka t provide open space recreational facilities within the County; and WHEREAS, the County of Anoka has worked with the cities of Centerville and Lino bakes and ether regulating agencies in a cooperative effort to develop the park reserve in the cities; and, WHEREAS, the County of Anoka and the Metropolitan eil have designated the park as a park rese ei and, WHEREAS, the County of Anoka has developed a park development program for the park reserve,which includes incorporating the Wargo Nature Center's master plan into plans for the park reserve and includes several other projects and, WHEREAS,the Metropolitan Council requires ars amendment to the Master Plan for the park reserve be approved by the Metropolitan Council; and, WHEREAS, City of Centerville representatives have reviewed and commented on the plan. NOW, THEREFORE, BE IT RESOLVED that the City cat-Centerville hereby offers support to Anoka County for the bice Creek Chain of Lakes park Reserve Master Plan Amendment, its effort to redevelop the park and all the wonderful additions for our community,the City of Centerville. Passed by the City Council of the City of Centerville this 13th day of December,ber, 3 17. e-[1.Paar, Mayor Attest: 1 cr sa Bender,t it Clerk 101 .v x r x w. . .. .. . .. :tK r rx � November 22, 2017 . Michael Sacco 7267 Clearwater Drive Centerville, MN 55038 Dear Mr. Sac RE: Dog Bite Cricket (October 5,2017) As you are aware,the Centennial Lakes Police Department designated your dog " riekef'(Australian Cattle Dog/Blue Merle) as Potentially Dangerous on October 16, 2017. On October 19,2017 you filed your right of appeal. Your appeal will be heard by the City Administrator,Mr. Mark Statz and City Attorney Glaser n December 13, 2017 commencing at 5:45 p.m. at City Hall. If you desire to bring information with you for the appeal,please do so. If you have any additional questions or concerns,please do not hesitate to contact rye. Sincerely, ....... r Teresa Bender, CMC City Clerk City Attorney Glaser Centennial Lakes police Chief Coan Ms. Barbara Wicks 102 RESOLUTION#17-0 A RESOLUTION ESTABLISHING PRECINCT AND POLLING LOCATION FOR THE 2018 ELECTION YEAR WHEREAS, Minnesota Statute 204B.16, subd. I requires the governing body of each municipality to designate by ordinance or resolution each year no later than December 31, polling places for each election precinct, and WHEREAS, the polling places designated by resolution in December of each year are the polling places to be used for elections in the following calendar year, and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENTERVILLE,MINNESOTA, 1. The polling place for Precinct I shall be located at St. Genevieve's Community Parish Center located at 6995 Centerville Road for the calendar year 2018. 2. That the City Council directs the clerk to make all necessary notifications and preparations for elections held in 2018 as required by MN Statute, Rule and Administrative Policy of the City. Passed by the City Council of the City of Centerville this 13th day of December,2017. ...............................................................................................--------------- teff -------------- Jeff Tsar,mavor Attest: Teresa Bender,Cit C'erk y 103 Teresa Bender From: Cindy Reichert <Cindy.Relchert@co-anoka.mn.us> Sent: Monday, November 20,2017 4:47 PM To: City of Andover- Michelle H artner,City of Anoka -Amy Deniers,City of Bethel - Ginger Berg; City of Blaine-Cathy Sorensen;City of Blaine- Lisa Derr, Teresa Bender, City of Circle Pines Contact 1 - Ronda Dalbec, City of Circle Pines Contact 2- Linda GresbacIc City of Columbia Heights - Katie Bruno; Elizabeth x. Mursko; Emmy Robinson;City of Coon Rapids-Joan Lensmeier-,City of Coon Rapids Contact 2 - Stephanie Lincoln;City of East Bethel- Carrie Frost;City of East Bethel Contact 2 - Karen White;City of Fridley- Deb Skogen;City of Ham Lake - Denise Webster,City of Ham Lake-Jennifer Bohr;City of Hilltop- Ruth Nelsen;City of Lexington- Mary Viroant,City of Lexington Contact 2 - Peggy McNamara,-City of Lino Lakes-Julie Bartell-,City of is -Carrie LaDoucer, City of Nowthen - Lori Streich;City of Oak Grove-Tara Olson;City of Ramsey-.Ira Ann Thieling; Daniel Buchholtz; City of Spring Lake Park Contact 2 -Wanda Brown, City of Spring Lake Park Contact 3 -Jenny Gooden; City of St Francis- Barb Held; Linwood Township- Election Contact-, Sheila Bien - Home Heather Peters;Jody Josephson; Dawn Hoium,-Andler, Lori,-Ann Johnson (Ann.Johnson@ISD15.org); Karen Stifter; Jansky,Joseph,- Londe Chambers (londa.chambees @isd728.org);Connie Ramberg; Paul A. Unnell;Christine B. Nelson Subject 2018 Polling Place Designations Importance. High We received this guidance from the office of the Secretary of State about designating polling locations. See their explanation below. The language of the statute now requires BOTH cities and school districts to pass a resolution prior to December 31"of each year setting polling places for the following year. School Districts can still use combination precincts, but for the combination they must designate a polling place for the combination that has been designated by the municipality. This is very confusing. The upshot is that all cities will need to adopt a resolution establishing their polling places for 2018 before the end of this year,even if there will be no change from what was designated in a prior resolution. Our school districts will be doing the same and need to know right away if you plan to make changes. Please let me know as soon as ssible If our ci lone to charwe a i of themoilllaces from what was used in 2016 to a new buildi P,for the 2019 elections. Thank you. Office of the Minnesota Secretary of State Elections Division November 13,2017 To:County Auditors and Election Administrators: 104 We have received quite a few questions regarding the 2017 legislative changes to M.S. 204B.16,suod, 1(Municipal and County-Unorganized Territory Polling Place Designations)and 205A.11,smad. 2 (School District Combined Polling Places Designations). See statutory language changes below. OSS believes that the legislature was seeking to lessen voter confusion and frustration as it relates to voters' perceptions of"ever changing'poll places from one election to the next by: X Requiring all municipalities(and counties with unorganized territories)to designate polling places for each precinct by December 31'each year for the next ca lendar yea r. B. Requiring school districts using combined polling places for standalone elections to designate polling places for the combination s) by December 31 each year for the next calendar year. A school district may only use a polling place for a combination if that location has been designated as a polling place by a municipality{ora county for unorganized territory). We offer a few clarifying thoughts: 1. Municipalities(and counties with unorganized territories)designate their polling places for each precinct each year regardless if there is an election scheduled for the next year or not in the event of a special election that is called). 2. Municipalities(and counties with unorganized territories)designate their polling places for each precinct each year even if no change is noted for the next calendar year. 3. Municipalities(and counties with unorganized territories)must designate their polling places each year by ordinance or resolution. 4. School districts designate their combined polling places for each precinct each year regardless if there is an election ached died for the next year or not(I n the event of a special elect tin that is called). S. School Districts designate their combined polling places for each precinct each year even if no change is noted for the next calendar year. 6. School districts must designate their combined polling places each year by resolution. 7- A polling place may only be designated for a school district combination if that location has been designated as a polling place by a municipality or a county for unorganized territory). a. If a school building has not been designated for use as a polling place by a municipality(or county with unorganized territory),the school building cannot be designated as a combined location by the school district. b. Counties only have authority to designate polling places for unorganized territories. A county cannot designate a polling place on behalf of a school district. 8. A school district that does not pass a resolution designating combined polling places by December 31"could be putting itself in the position of having to use the regular polling places for all individual precincts in the school district for any standalone a[actions in the following yea r. As OSS cannot provide legal opinions,each jurisdiction should consult with their legal advisor for their advice on the interpretation and effect of the new statutory language. 20413.16 POLLING PLACES;DESIGNATIM Subdivision 1. Authority;location. governing body of each municipality and of each county with precincts in unorganized territory sW must designate by ordinance or resolution a polling place for each election precinct. The laces.ilio laces deal cited in the ordinance or resolcitior are the ollira for the followinf,calendar vear unless a chanKa is _ made: U pursuant to section 204B-175 JZLL-__causg_4 _pg1lin lace has becgme unavallableor 2 105 because to r�shl deal nates or e location for all state no federal elections and one location for all townshin or v elections. Polling places must be designated and ballots must be distributed so that no one is required to go to more than one polling place to vote in a school district and municipal election held on the same day. The polling place for a precinct in a city or in a school district located in whole or in part in the metropolitan area defined by section 200.02,subdivision 24,shall be located within the boundaries of the precinct or within one mile of one of those boundaries unless a single polling place is designated for a city pursuant to section 2041 .14,subdivision 2,or a school district pursuant to section 205A.11. The polling place for a precinct in unorganized territory may be located outside the precinct at a place which is convenient to the voters of the precinct. if no suitable place is available within a town or within a school district located outside the metropolitan area defined by section 200.02,an Isclivision 24,then the polling place for a town or school district may be located outside the town or school district within five miles of one of the boundaries of the town or school district. 205A.11 PRECINCTS;POLLING PLACES. Sued.2. Combined polling place.Lalophen no other election is being held in a school district electiaw,the school board may designate senesis4swee combined polling places at which the voters in those precincts may vote in the school district election. b ever ber 1 of each ear the school board rraust deal nate b resolution corrabir�ed ollin faces.The combined ollin laces deli Hated ire the resolution are the ollin laces for the followi n,calendar vear unless a char ULS,ursuant to section 20411,175-_,Dr QLfigcause aMollinAMlace has become unavailable. _ c If the school board deal rates combined ollin laces rsuantto this subdivislort Isolli---daces must be deal Hated throe hoot the district takii mrinto account both Pe: ra hical distribution ai o elation distribution.A combined ollin lace must beata location deli2mated for use as a ollin I t or municall — IdLin school districts that have organized into separate board member election districts under section 205A.12,a combined polling place for a school general election must be arranged so that it does not include more than one board member election district. Best, Stella Mary Heggr MPA State Program Administrator,Senior—Elections Division Office of Minnesota 5tsA of State, Steve Simon e. 180 State Office Building,100 Rev. Dr.Martin Luther King Jr. Blvd. dZ V St. Paul,MN 55155 T. ............ ..................................... O -.2'S-1440 nice Ph� 65 1 Direct Ph: 651-S56-0646 F 51-296-9073 Website- . ............... Cindy Reichert, Manager Anoka County Elections and Voter Registration 325 East Main Street Anoka PAN 55303 (763) 324-1301 ................... ............... 3 106 NOTICE: Unless restricteil by law,email correspondence to and from Anoka County government offices may be public data subject to the Minnesota Data Practices Act and/or may be disclosed to third parties. ---------——-------------------------------------------------------------——— This email has been scanned by the Symant Security.cloud service. For more information please visit http:/t'w-,v,%,.symanteccloud.com ............................................................................................... 4 107 STATE OF MINNESOTA COUNTY OF ANOKA CITY OF CENTERVILLE RESOLUTIONI RESOLUTION ASSIGNING DUTIES AS THEY LA`T'E TO HANDLING BANKING TRANSACTIONS THE CENTS TSE WHEREAS, the City Of Centerville has a limited number f staff to allow segregation of duties in conformancewith recommendations contained in the annual audits,and WHEREAS, modifications in the tasks pedormed by certain key staff members can improve segregation of duties. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF CENT NICKS,ANOKA COUNTY,MINNESOTA: 1. Authorization for the establishment of new accounts or the withdrawal of fincis from the City's bank account(s) ou h cash, checks or electronic means shall require o signatures of the following three positions: Mayor, ting-Mayr and City Administrator. a Authorization to transfer funds within existing accounts ofthe City of Centerville y be accomplished by written, telephone or electronic means by one of the following positions: City Administrator Marry Stars; r Finance Director Ellen Paulseth effective immediately and til further notice. s Authorization to inquiry and receive reports as to balances and transactions may be accomplished by any of the following stt ffi City Administrator Mark Statz, Finance Director Ellen Pa lseth, or Senior Account Clerk—Kris Sweeney. . Any previous resolutions inconsistent with this policy are hereby r d . Adopted by the City Council this 13th day of December,er, 17. ATTEST: M. --- ---------- _ x __ � ®®®. Teresal3ender, City Clerk teff f . r, Mayor 108 CITY OF CENTERVILLE RESOLUTION#17 A RESOLUTION AUTHORIZING APPOINTMENTS FOR 2017 THE CITY OF CENTERVILLE RESOLVES: WHEREAS, the City Council of the City of Centerville met December 13, 2017 at City Hall and Mayor Jeff Past, Council Members Koski, Mo twin, Love & King were present; and WHEREAS, the City Council of the City of Centerville discussed appointments for the 2018 year; and THE CITY OF CENTS RVILLE HEREBY RESOLVES, the following person(s) are hereby appointed to the named positions: Acting Mayor—Council Member Poor e Anoka County Fire Protection Council—Council Member King,Alternate Council Member Montam and Steve King Alternate(Meet Qtrly.) * Centerville Centennial Fire District Steering Committee Members—Mayor Pam, Council Members Steve King and D. Love Alternate Council Member (Only. Cornmencing In January, 3dThursday of Month, 6:30 p.m. Station 1, 54 North Road, Circle Pines, Lino Lakes) Check Signing Authority—Mayor Paa4 Council Member Love and City Administrator Stolz North Metro Telecommunications Commission Rep.—Council Member Steve King and Russ Koski Alternate (3dWednesday of Every Month, 6:00 p.m., Spring Lake Park City 14 all, 1301 —8 1"Avenue N.E., Spring Lake Park) *Centennial Lakes Police Department Governing Board—Mayor Poor, Council Member D. Love &Matt Montain Alternate Council Member(Qtrly.Unless Otherwise Determined by Governing Board, 7:00 p.m. Centennial Lakes Police Department, 54 N. Road, Circle Pines) Rush Line Corridor—Mayor Poor and IT Love Alternate Council Member ly., 3:30 p.m., (Maplewood Community Center,2100'White Bear Avenue, Maplewood) 135 W/E Coalition—City Administrator (Northeast Corridor) &Mayor Poor(Qtrly. 7:00 p.m. Hugopity Hall Oneka Room, 14669 Fitzgerald Avenue N.,Hugo) Weed Inspector—Mayor Poor *One of these members serves on the Citizen Corp. Council 109 COMMITTEES/COMMISSION Economic Development Authority 1. Council Member 2. Council Member 3. Resident ............................... 4. Resident ..... 5. Resident Parks & Recreation Committee(I't Wednesday of Month,6:30 p.m. Council Chambers) 1. Chairperson Kevin Waeghe 2. Vice Chairperson Kevin Amundsen 3. Committee Member Chris Bettinger 4. Committee Member Heidi Grahek 5. Committee Member Brien Peterson 6. ....................... T Committee Member Suzanne Sedley Council Member Liaison—Council Member Montain planning& Zoning Comallission (lo Tuesday of Mouth,6:30 p.m. Council Chambers) 1, Chairperson Herrin Mosher 2. Vice Chairperson Pete Johnson 3. Commission Member Jon Grahek 4. Commission Member Nick Twohy 5 a Commission Member Mark Heiden & Commission Member Kimberly Ganzel 7. Commission Member Linda Broussard Vickers Council Member Liaison—Council Member Koski STAFF/CONTRACTED SERVICES Animal Control—Otter Lake Animal Care Center/Centennial Lakes Police Department Escort(Nog(s) Only) Attorney—Smith& Glaser, Kurt Glaser Assessor—Ken Toltzman Auditor—Abdo, Fick and Meyers, Inc. Bond Counsel—Eckberg Lammers Building Official—Paul Palzer CERT—Michelle Lakso 110 City Engineer—Administrator State & Consultant Stantec Drainage Ordinance Committee—Staff Drug Testing/Employment Medical Examinations—Choice Pain lain Medical Center Emergency Services Directors (Civil Defense) • Harlan Lundstrom • Jim Coan • Paul Palzer Financial Advisor—Northland Securities Fire Marshal—Centennial Fire District, Fire Chief Harlan Lundstrom Fire Protection—Centennial Fire District Housing and Redevelopment Authority(HRA)—Anoka County HRA Insurance Agent of Record—Paul Steffel Agency Official Depository—Midwest One Bank Official Paper—The Quad Community Press w/Thursday Deadline Police Protection—Centennial Lakes Police Department Recycling Coordinator/Solid Waste Representative—Staff Senior Transportation Representative—Staff Solid Waste Advisory Committee Alternative—Staff Deputy Weed Inspector—Mr. Paul Falser Passed by the City Council of the City of Centerville this 13th day of December,2017. Mayor, 3 c 1:`f"P w- Attest: p4NM Publications 4779 Bloom Ave.,White Bear Lake, MN 55110* Phone;651-407-1200-Fax.651-429-1242 November 27, 2117 Ms. Theresa Bender VIA E At AIL—LbtjkgtgrdLtLe Ile CO as City Clerk City of Centerville 1880 Main Street Centerville,MN 55038 Dear Ms.Bender: The Citizen would like to once again be considered as your designated official newspaper for 2017. We continue to meet all the legal publication requirements under stag statutes. We offer submittal of legal notices by mail, fax at(651) 429-1242, or e-mail to rrl sap, b n - clearly labeling ens as"Legal Nmices." ere will be a slight increase in the rate for your legal notices this year due to increased costs in health care and paper. We are asking for$9.17 per column inch, in 7 point type at lines per inch, in the Quad Communay Press and $6.77 per column inch for publishing in The Citizen. Our legal notice deadline is every other Wednesday by 5:00 p.m. for the following Tuesday's publication. A schedule will be provided if needed. We welcome the opportunity to serve you and look forward to any questions or concerns you may have. Since .Aq er Legal Notice Coordinator LG:ic Misc. Centervffle2018,doc 112 Your Best Source For Community Information Mite ' Heights Press a Quad Community Press*Shoreview Pres Lowdown Noah Oaks News nessirlawassisubiccom ppcomp@presspubs.comi p u ispoinconessputaccorn Proclamation City of Centerville School Choice Week January 2 1 —27,2018 WHEREAS, all children in the City of Centerville should have access to the highest-quality education possible;and WHEREAS, the City of Centerville recognizes the important role that an effective education plays in preparing all students in the City of Centerville to be successful adults; and WHEREAS, quality education is critically important to the economic vitality of the City of Centerville; and WHEREAS, the City of Centerville is home to a multitude of high-quality public and non- public schools from which parents can choose for their children, in addition to families who educate their children in the home; and WHEREAS, educational variety not only helps to diversify our economy, but also enhances the vibrancy of our community; and WHEREAS, the City of Centerville has many high-quality teaching professionals in all types of school settings who are committed to educating our children; and WHEREAS, School Choice Week is celebrated across the country by millions of students, parents, educators, schools and organizations to raise awareness of the need for effective educational options; NOW, THEREFORE, 1, Mayor Jeff Poor do hereby recognize January 21-27, 2018 as City of Centerville School Choice Week, and I call this observance to the attention of all of our citizens. PASSED AND ADOPTED by the City of Centerville this 13th day of December, 2017. ................................................——---------- MaV r Jeff Peer Attest: vvvvvv City Clerk, 1'eresa Bender 113 CITY OF CENTERVILLE ORDINANCE Second Series An ordinance adopting a fee schedule for 2018 THE CITY OF CENTLE ORDAINS: Section 1. The following rates for,permits, licenses and other charges are approved: Reference FEE. Chuter 50 2 _ Utility fees, Charges, Storm Water Area Charge and Other Costs ................................. ......... .......................See Exhibit"A" Chater 73 Special Vehicle License(3 Years)...... .........<.............................. 5 . Che ter 90 y — Animal License Q90.02) Kennel License............................................ ......... .........$30.00 Dangerous/Potentially Dangerous Dog Registration.......$35.00/Year Animal At-Large Release Fee(§90.06) Violation .............................................. ..........._$50.00 Wild or Dangerous Animals(§90.02) HoneyBees__....................... ..........................................$75.{10 No More Than(2)Honey Bee Colonies Farm Animals(§90.03) Backyard Chickens(Up to 4 Hens) ...... ................. ............$75.00 Initial Permits Expire the Following Year,December 31 after Issuance Unless Revoked,Renewal Permits Shall Expire on December 31 of Second Year Following Issuance Unless Revoked Chapter 91 Special Event Noise Permit(§91.09).............................................$50.00 Homing Permit...... ................___......................_......... .........$50.00 Q91.25) Administration Fees Associated with Meth. Lab Clean-up ................... ........ ................. ............ ...............$5,000.00(§91-45) Plus Costs Incurred for Clean-up H9133) Cinter 92 Park Use Permit...................... .......................... ........¢........,.......$25.00+Deposit Park Use——__-..............__. ............................... ...—...._$100.00 Min. Deposit Field Prep., Trash pickup, lighting, concession facility,police and fire service,will be determined by P.W. Dir. Page I of 17 114 Chapter 93 Right-of-Way Usage Fees: (§93.20) Right-of-Way Excavating Permit or Street Breaking Permit......$75.00 (§93.20) (Includes New Driveway(s)) Right-of-Way Excavating Permit/Existing Driveway Replacement$25.00, ..........-.................... .......... .......... ........................ Obstruction Fee..... ....._ ,........................_.........................__$150.00 Penalty/Fine work in ROW without securing perm.it...... ., 3 . Restoration Cost.................. .....................,_Equal to City Cost Deposit for restoration collected with permit per estimate of P.W.Director Building Move ........... ..................... ...............................$500.00 Building Move Deposit(for street repairs and site restoration) ....$5,000.00(§93)(Also see Chapter 156.004) Chapter 94 Special Event Permit(§94.01).... ......... ......... ....ata., .___ ,.........$50.010 Police and fire service, will be determined by P.W. Dir. Note Regarding Chapters 110, 112-119 In"tial license for Chapters 110,112-119 shall be pro-rated per quarter not less than I quarter)and no refunds will be made if the business should cease the licensed activity. Cha Rt—crilo Adult Establishment License............... ..........$4,000.00 (§110,08) Application/Background Check............................................$500.00 cha Ler 111 Liquor Licenses: 3.2 Beer Permit— Special Events.........................$35.00 plus $5.00 for each(§111.08) add"I day Application/Background Check(New Licensee) ..........$500-00 Off-Sale Liquor.........__.................... ................_.__$100.00 Off-Sale Non-Intoxication Liquor.... ..............................$20.0 0 On-Sale Liquor: Based on square footage.............. ....... .$.60 per sq it of interior ................. ......... ......... ........................... ....... ....$30 per sq ft for exterior Minimum..........._......... .................. ................$2,500-00 Maximum....................... ......._.....____.............$4,000.00 BrewPub....................................................,.....,.,,....4.,,,$500,010 On-Sale 3.2 Liquor .................$250.00 Sunday Liquor License.............. ...........-..................__$200.00 Wine License.......................... ......... ............................$3001.00 Chaster 112 Pawn Broker License............ ...... ------ .................. $2,000.00 (§112.03) Application/Background Check............................................$5010.00 Chd2jer 113 Transient Sales: Page 2 of 17 115 Application/Background Check..... ......... .................. .........$80.00 §113.03) Per Day................................._... ...___..................... _31 0.00(§113.03) PerMonth....................4... ..4...,.. .......................,...........,.._$%00(§113.03) Chapter 114 Tattoo, Body Piercing,Permanent Cosmetic Make-Up,Body Branding and Body Painting Establishment License.......... _._..._$270.00(§114.07) Application/Background Check.............#,.»....,.. ......... ...,,.,.,$8(.00 Etta llLeIr 115 Patients),Dayspa or Massage Business License(Initial).,,..,.,..$2'70.00(§115.17) (Subsequent renewal).........__........................................... ...$150.00 (Includes TherapistCertificate Fee for Owner(s)) Massage Therapist Certification........................ .........4 .........$85.00(§115,32) Application/Background Check..... .... ......g¢..,...,......._ .........$80.00 Massage Therapist Renewal/Annual Certificate...............$55.00(§l 15.32) Chi ter 116 Cigarette License-sale of tobacco products.....................,,............$85.00(§116.04) Application/Background Check.......... ...__................. ....$80-00 Tobacco Violation(I"Violation)—_ .....................k .............,....$250.00(§116.99) (2nd Violation)........._........___...... ................... .......___......$500.00 (3rd Violation)....... ......... .....,... ......4. ., . ...... ........ ........$750.00 Chapter 117 Sale of Fireworks License-.......... ..................... ..................$100.00(§117.06) Chattlar 118 Rental License-2 Year Period.................__...............$110.00 for 1" it/ 25.00 per(§118.03) unit thereafter within the same structure Rental Reinspection Fee(P Visit)....................,...... ..,.................$40.00 per it Chapter 119 Commercial Rubbish Collection License Fee................m......<.... 300.00(§119.0 1, A 5) Cheater 120 License for water mid/or sewer service line installer...... ....$100.00/yr. Chapter 121 Dance: Single Event ...........................$20.00+Police Fees (§121.02) Yearly-Continuous............. ............... .................. ........ ...._$200.00+Police Fees klaptLer 130 Bingo Permit.......... ........................... ........ ..........$20.00 0130.19) Chapter 150 Building Permits.... .......... .................................See Exhibit"B" Page 3 of 17 116 Plumbing Permits ........ ............. ....See Exhibit"C" Electrical Permit Fees........ ....... ...............See Exhibit"D" Demolition Permit&Escrow: Residential not required for accessory bldgs. <1 20 sq. fl.)4200.00 (§150.01) Escrow........................ ........_............. ......$2,000.00 or Letter of Credit Commercial/Industrial..................Valuation Based w/Minfincra, Of................ ...... .................... ....__....... .......__ $300-00 Escrow.................................................................._ .............2 01/o ofd . Cost Permit Surcharge.........___......... ................... Per State of CID Chapter 152 _ Sign Permit Fee: Wall-mounted siga.............. ................... .............................$75.00 Free-standing sign(In addition to building permit)...............$75.00 der M3 Park Dedication Fees Land Dedication......... ................... ...............(§153.15) At option of City-I 0%of Fair market Value of all property located in the proposed development or$3,000/unit(whichever is greater) Commercial/Industrial ................ ..............................$2,175.{3 3/amps Lot Split/Lot Combination......... .........................................$200.00 plus legal fees+park fees Park fees only apply if the lot is split Preliminary Plat Fee—Application................ ...........$500.00+deposit of$10{3.1313 t or it (City Review will cease if costs exceed fees and deposit is not replenished) Cha ter 153rear Chanter 156 Bridges/Structures in easement Encroachment Agreement_...__...............44.....,. ..........1......$100.00(§154.132) Annual Insurance Monitoring& Inspection........__.......__325.00 FencePermit......-......_................. .............___............... .........5613 00 In Easement—Requires Council Action and Encroach. Agr.$100.00+ Recording Fees PUD Application(§156.251)....................................$500.00+deposit of$11 .1113/Lot or Unit (City Review will cease if costs exceed deposit and deposit is not replenished) Variance Application(§156.3110).........................m..4.....,............$2513.1010+deposit of$500-00 (City Review will cease if costs exceed deposit and deposit is not replenished) Conditional or lb Use Permit Application(§156.320)__$2513.1113+deposit of$500.00 (City Review will cease if costs exceed deposit and deposit is not replenished) Rezoning Requests (§156.410).. ........................m.....................$250.0 0+deposit of$500.00 Page 4 of 17 117 (City Review will cease if costs exceed deposit and deposit is not replenished) Site Plan Review.-..................................... ................................$250.00+deposit of$500.00 (City Review will cease if costs exceed deposit and deposit is not replenished) Comprehensive Plan Amendment-Applicam will pay all costs associated with amendment- $250.00+ deposit of$500.00 (City Review will cease if costs exceed deposit and deposit is not replenished) Chapter 157 Fill Permit& Grading Permits................................See Exhibit"E" Site Maintenance Deposit/Erosion Control/Landscape/Sod/Driveway Escrow ...................._........__......... ....................-....... .......$5,000(§157.15, RhI 50.045 &(154.410) (May substitute letter of credit) Land Development Minimum....................... .45,000.00 (Addressed in Developer's Agreement) OTHER FEES: Assessment Certificate................-............................. ....$45.00 BaseMap Updating Fee(New Plat)............................ ..........$40.00/Lot(Developer's Agree.) (Minimum of$500) Council Chamber Rental -Must be non-profit organization—No Charge Private Business ................... ..............................A... .....,...>,. ............... ...o...330114our,2 Hour Min. Security Deposit(City Policy-08/05)....... ._.........4.............. 150-00 FilingFees..........____......._.... .........___................ ..................$2,00 Maps and Charts(24"x 36"'),................................._.......... .........$15-00 Non-Sufficient Ps/ficturned,Check.. ............................. .......$30-00 Not Fees....................................... ............. .....$1.00/itern, Photo Copies.........................._................................ ...__.......__.3.25 per page(one sided) Public Works Labor&Equipment............... .........................$700 r.min+Equip. Cost) Research Charge...... ................ ......... ................... ......... ..........$4R00 half our minimum ......11.1........... ....... ..................._.......__............. ......... .......$60.00 for each hour thereafter Street Vacation Request...._...................... $500.00(review and hearing costs) Section 2. The attached summary ordinance: Exhibit'T""Summary of Ordinance for Publication"is hereby adopted. Section 3. These fees shall become effective on publication of the attached summary of ordinance. Page 5 of 17 118 Adopted by the City Council this l3th day of December, 2017. ... ......... ....M x----------v. Jeff Paar,Mayor ATTEST: Teresa Betider, City Clerk Page of 17 119 EXHIBIT A UTILITY FEES,CHARGES ARLD OTHER COSTS Sewer Availability Charge(SAC)(City)(Per Residential Equivalent Unit) ................ ..........--...... ............ $27300.00(§51,4}7) Sewer Availability Charge(SAC)(MCES)(Per Residential Equivalent Unit) .....--............ $2,485.00 051.417) Water Availability Charge(WAC)(Perfiesidential'Equivalent Unit)-......S1,8%00(§51,07) Water Lateral Benefit Fee(Unassessed properties)te.. 6,500,00 Remarry Sewer Lateral Benefit Fee(Unassessed propertieQ......................$8,100.00 to Water Area Charge(Developer's Agreement) .05739 per square foot(§51.11) Commercial/t,ndu.qtrial..................................... ...............$.07 per square foot of building, parking and other impervious surfaces Erosion Control Site Fee ......... ........ Water/Sewer Permit Fees_Lk5 1, Q7J Service/Connection(Includes 2 inspection trips to site ......-$75.00 Tapping Mam-------.... --........ ........,..$541.00 Curb Stop Activation.... ...... ...........$75.00 Inspections(AII)Aach. .....................$40.00 Servic C -Metery --------- Testing .............. ............................. ........................ Cost Wat"MgmrChm c(i5l.05 3/4"Meter........................... ............................................................$411.00 I"Meter—..........--.-.......... ....................... ....$527.00 Minor Repairs.........--....-.................... ..........-,Cost+20% Special and other sizes,-�...................... Cost Plus Handling (These Rates are Subject to Tax) Water Test Fee ................................ ...... .............. .........--$6.36(7/1/06) WWater Usan RatesJL51.021 Residential at System Management Fee/Bi-Monthly Billing Period $14.47 Variable- to Per Thousand Gallons/Qtr,(0-90,000).......................$116 Variable- to Per Thousand Gallons/Qtn (90,001-150,000)............$238 Variable- to Per Thousand Gallo 14 (1541,001- )...... $2,71 Commercial Water System Management Forelli-Mandsly Billing Period.............$14 85 Variable-Rate Per Thousand Gallons/Qtr.(0-500,000) Variable- to Per Thousand Gallons/Qtr.(54x0,001- )...----$171 sewer!'Wastswater fee(N-MQUt Sewer Charges will include two components. The first is a flat fee covering the City's fixed and variable costs for sewer collection(Collection Rate).The second fee is to cover the variable charge for wastewater treatment (Treatment Fee),The Treatment charge will be the Treatment Fee rate multiplied times the water mew use for the billing period. To account for summer irrigation water not being treated, the charge for the July and November billings shall not exceed the average use during the first billing period of that year and the final billing period of the prior year (winter average). If the home is unoccupied during a significant part of the Page 7 of 17 120 winter period, the average shall be manually calculated using other reasonable means to determine the anticipated sewer treatment volume. Collection to Treatment Fee Residential charge $26.711 C Unit$2,26/1,000 gal. Cornmercial/Institutional $39,691SAC Unit$2.26/1,000 gal Sewer-only customers shall be charged a flat to per SAC unit or may purchase a city water meter and install it on their well in order to be billed at the to fixed and variable rates above,Otherwise sewer-only customers shall be billed at the following rates: Collection Rate Treatment Fee Residential rate per SAC $26>71/SAC $2631/SAC Cts mmercialdnatitutional, $39.691 AC Unit S39.691SAC Storm Water Management Fee bi-monthly):(§51.11) Residential(Fixed)......... .........---.............,...........,..,...............,.e....,.........$9.30 CommAndustrial(Fixed).........-0. .......— .C.00267/sq,ft impervious with minimum...$9.30 Uli iesl(Watorl a er1 rl aae RilimPen�alfieg�,&JAte Fees Residential/Comarremod Penalty/Ute Payment 6%Qtrly On Delinquent Balance Utilitiesl(dater!Sewer/Garbage Certification).....,.,..,.5%of Outstanding Balance or$50.00 whichever is greater (§50.03) Utility billing is billed on a bi-monthly basis for the previous two months Use of Meter& rilrunt 51.69 71 Meter Rental........... ................... .......... -$50.001day .......... .............. $1,000RODeposit ........ ....—,-,'.,..$25R0Cmmectbm Fee ...... ........ ....... .......—$4.00/1,000 Gallons Page 8 of 17 121 EXHIBIT B RU"ING PERMIT FEES TOTAI,VALIJATION FEE Driveway...___.............. ........ ........_____.$25.00 Accessory Structures Under 200 sq ft, (Zoning Use ....____....__...____-_$65.00 Easement Encroachment t.a. .,..,.<............$1t11.00+Recording Fees (Requires Council Action—Not Allowed if exceeds 120 sq.ft.) Basement(Finishing)(Plumb.&Much.Included if Rough-In Complete) ....$171.00 Door/Window Replacement.............„........................,.$51.00(Min.)/$I 10.00(Max.)—5'Above Grade Permanent Pools Inground...... ........ ,.......... .,....,..$351,01 Above Ground..... ......$151.00 (Both plumbing and mechanical included) Roof/Ex-Roof-1 or 2 family only S151.00 Siding(Lap,Wood,Metal,Vinyl&Composite) I or 2 family only.......... ....____............. ...........S151-00 (Excluder.Stacco,Brick&Other Masonry Products) $1.00 TO$1, (1{1.{1 ....__....... ......... .......... .....m5m $1,100.00 TO$2,000.00. .............. . ..,...,..$55.{101 For the first$1,100.00 plus$4.01 for each additional$100.00 or fraction thereof,to and including $2,000.00 $2,001.00 to$25,000.00 .......$91.00 For the first$2,000.00 plus 18.38 for each additional$1,000-00,or fraction thereof,to and including $25,00X00 25,001.00 to$5%000R0............................................$51175 For the first$25,000.00 plus$1126 for each additional$1,000.00 or fraction thereof,to and including $50,000.00 $50,001.00 to$100,0 00.00__ ..............................._$$45.20 For the first$50,000.00 plus$9.19 for each additional$1,000.00,or fraction thereof,to and including $100,000.00 $100,001.00 to$500,000 00................................,,.$1,3114.57 For the first$100,000.00 plus$7.35 for each additional$1,000.00,or fraction thereof,and including $500,000.00 $500,001.00 to$1,000,000,00.......... ....... .....___S4,244.57 For the first$500,000.00 plus $01.24 for each additional $1,000.00,or fraction thereof,to and including $1,000,000.00 Page 9 of 17 122 $1,000,001. d up....... ........ ........_$7,361A9 For the first$1,000,000 M plus$4.79 for each additional $1,000.00,or fraction thereof Other Inspections and Fees: I Inspections outside of normal business hours... (minimum charge—two(2)hours)............... ......... __....... $90.00 per has 1 Reinspection fees assessed under provisions of Section 305.8.........n... ..4 _,_....__.......... ea. .,®. —............ .... $70.00 per how 3. Inspections for which no fee is specifically indicated-__...__....____..................... ........ $70.00 per hour Plan Review=65%of permit Commercial/Industrial$500.00 deposit required when plan submitted for review. or started without a permit—double permit fee w/cap,of$1,03030.0303 Page 10 of 17 123 EXHIBIT C PLUMBING AND HEATING PERMITS Plumbing Permits A. The charge shall be five doll ate($5.00)for each plumbing fixture,device or connection to the sewer or plumbing system,with a minimum charge of forty dollars and zero cents($40,00) B. For any alteration, repair or extension to an existing Flooding; system where the work is of such a nature that the permit fee charge cannot be determined from the above schedule, the permit fee shall be forty dollars ($40.00) first five-hundred dollars ($500.00) or fraction thereof, plus fifteen dollars ($15.00) for each additional five-hundred dollars ($500.00) or finction thereof of the total market value of such alteration,repair or extension. The charge for commercial,industrial or institutional plumbing shall be: Two percent QyG of the total cost of labor and materials or a minimum of$40.00 whichever is greater. Work commenced without first obtaining a permit shall be charged an investigative fee equal to permit fees. 2. Mechanical Permits The charge for a residential dwellings be twenty dollars and zero cents($20.00)for each of the following units but not to exceed$140,00. A minimum charge of forty dollars and zero cents($40.00): • Main Gas Line Piping • Gas Furnace • Air conditioner • Boiler • Air Exchanger • Gas Fireplace/Gas Log(Install in regular fireplace) • Gas Boiler • Gas Dryer • Gas Stove/Range • Wood Fireplace • Duct Work • Miscellaneous Mechanical Fixtures Gas Pool Heater Gas Wall Reater/Gainge Heater The charge for commercial,industrial or institutional building shall be: Two percent(2%)of the total cost of labor and materials of the heating,ventilation and air conditioning work to be completed or a minimum of$40.00 whichever is greater. Work commenced without first obtaining a permit shall be charged an investigative fee equal to permit fees,in addition to normal permit fees. Sprinklerifire Suppression system permits: Single Family,Flat fee of$400.00 Fire Suppression PaitMinimum.............$75.00 Page I I of 17 124 Other sprinkler/fire suppression permits. All Fire Code related permits/inspections-contract cost of sprinkler/firc suppression system times 3.25% (Includes plan review by Building Official and Fire Department). All of the above stated fees are Subject to State of MN surcharge fees. Page 12 of 17 125 EXHIBIT D ELECTRICAL FEES Individual/separate inspection(installation,replacement,alteration or repair)...... ...........:.,,.......,..,..........545,00 Services,generators,feeders to separate structures and other power supply rurces: 1. 0 ampere to and including 200 ampere capacity....................e..,.,,,,..,.,,,.,.,...,,.,,......,......$45,00 2. Each additional 100 amps or fraction thereof... ......_..an add'l V0.00 3. For services and circuits operating at over 250 volts ...... ..........(Scheduled fee doubles) Circuits,feeders,feeder taps,or sets of transformer secondary conductors- I. 0 ampere to and including 30 ampere capacity...,..° $8,00 2, 31 amps to 100 amps._...,,,,,,,,,,,,,,,,,,,, ,,,,,,,,,,a..,.................°... ....... ...... ......... 10.00 ea. 3. Each additional 100 amps..., ....... ...... an add'I$5,00 Orm-Fansily dwelling and each dwelling unit of a two-family dwelling......... ...... ............5175.001 Up to and including 200 amps service(includes not more than three inspections) Multifamily dwellings...__......__....._ ......,.,Q........., .. ........................ Sl 00.00 Each existing circuits or feeders reconnected to replacement panels(new or extended circuits or feeders at the abovefees) ...............a..,..,.,.,.,... ,..,,.,...,....,,..,..,,,,,.,.........._....__...... ...._$3.00 Electrical supply for each manufactured home park lot......................a...................,..,, ,.,,W,.,. ...............545.0001 Recreational vehicle site,electrical supply equipment...__....... .......... ...°..°,a.°.$10.00 ea. Street,parking lot or outdoor area lighting standards...................°.....,,,,,.,,,..,. ....... ........__$8.00 Transformers for light,heat and power: 1. Up to and including 10 kilo-volt amps._........... ...... ........a..,..,......",.,520.0000 ea. 2. Over 10 kilo-volt amps..... ...... ,.......,..,...,.".,....,S400.003 ca. Transformers and electronic power supplies for electric signs and carfline fighting_____........................$9.0001 Swimming pool bonding inspection(each separate inspectiord.. ............................ ...._$45 00 (Bonding conductors and connections require an inspection before being concealed) Retrofit modifications to existing lighting fixtures.....-.........____......__.................... ...... $.5 01fixture Transient Projects-Power supply fees as identified above,plus I hour....... .,,..._,$90.00/hour Each attraction or concession inspection........------- ............__........a... ..,,.,.,, ,.,,..,, . ..,...,,,,......._..,.,,....$45.f001 Special inspection or inspections not covered above the fee is$90,00 per hour plus mileage at the to established per the IRS, Re-inspection fee when inspection is necessary to determine whether the unsafe conditions have been corrected —a fee will be assessed by the inspector..................... ____........... ....... ...... ...____$45,00 Minimum Fee per Trip... ............... ........ _______$45.00 *Electrical work commenced without filing the required permit, in addition to the permit fee, shall pay two times the permit fee, not to exceed $1,000. *For purposes of interpretation, Minnesota Rules, Chapter 3800, Page 13 of 17 126 and the most recently adopted edition of the National Electric Code shall be prima Facie evidence of the definitions,interpretations,and scope of words and terms used. Requests for Electrical Inspection(REI)with a fee of$250 or less expires 12 months from the filing date. The contractor must have the work completed within the 12-month period or submit another REI that includes the inspection fee for the uncompleted work. Inspection fees do not carry over from one REI to another. Subject to State of SIN surcharge fees, SOLAR YV SYSTEMS&INSTALLATION The following electrical inspection fees will be applicable to solar PV systems and bortallations: 3.) The inspection fee for the installation of solar PV systems is: 0 watts to and including 5,000 watts............, .a.......e....................s,.,,..,.,,,.,...... ...... $9U0 5,001 watts to and including 1.0,000 watts............ .................... .............. ...... ...__$150.00 10,001 watts to and including 20,000 watts,......... ...__..._...... ......-...... ....$225,00 20,001 watts to and including 30,000 watts.................... ...... _...._$300-00 30,001 watts to and including 40,000 watts.............._ ...... ........_......$375-00 40,001 watts to and including 1,000,000 watts........._ $375.00 U(Wca. 10,000 watts over 40,001 watts 1,000,001 watts to 5,000,000 watts.. $3,975m&$25.00/ea. 10,000 watts over 5,000,000 watts 5,000,001 watts andl ......................__$12,975&$1 5,001ea. 10,000 watts over 5,000,001 watts b.) For the purpose of paragraph(a),the watt rating is the total estimated alternating current(as)energy output of the solar system, The total do energy output is not used. C.) The solar PV inspection fees shall include inverters,modules,panels,combiners,converters,charge controllers,disconnecting means and electrical conductors between the inverter and the as panelboard for stand-Oalone solar PV systems,or the conductors between the inverter and the service equipment or other power production,distribution and utilization system,such as a utility system and its connected loads,that is external to and not controlled by the solar PV power system. d) In addition to the inspection fees in(a),additional inspection fees may be,applicable on large-scale projects for the inspection of additional electrical immstructure between the inverter output circuit and the electrical production and distribution network The inspection fees shall be calculated according to the City of Centerville fees. C.) When a plan review is required or performed the plan review fee is$100 per hour. Page 14 of 17 127 EXHIBIT E LANDFILL,GRADING AND EXCAVATING PERMIT FEES GRADING FEES General. Fees shall be assessed in accordance with the provisions of this section or shall be as set forth in the fee schedule adopted by the jurisdiction, Plan Review Fees, When a plan or other data are required to be submitted, a plan review fee shall be paid at the time of submitting plans and specifications for review. Said plan review fee shall be set forth in Table A33-A. Separate plan review fees shall apply to retaining walls oar major drainage structures as required elsewhere in this code. For excavation and fill on the same site, the fee shall be based on the volume of excavation or fill,whichever is greater. Grading Permit Fees. A fee for each grading permit shall be paid to the City as set forth in Table A33-13. Separate permits and fees shall apply to retaining walls or major drainage structures as required elsewhere in this code. There shall be no separate charge for standard terrace drains and similar facilities. TABLE A33-A GRADING PLAN REVIEW-FEES 50 cubic yards(38.2 m3)or ........... ........No Fee 51 to 100 cubic,yards(40 m3 to 76.5 ...... ........$37.01 101 to 1,000 cubic yards(77.2 nG to 764.6 m3)........ ...... $5818 1,001 to 10,000 cubic yards(765.3 m3 to 7645.5 $7737 10,001 to 100,000 cubic yards(7646.3 to 7645.5 m3)-$77.57 for the first 10,000 cubic yards(7645.5 mG,plus$38.59 for each additional 10,000 cubic yards(7645.5 m3)or fraction thereof 100,001 to 200,000 cubic yards(7643.6 m3 to 15,291.1 m3)-$424.86 for the first 100,000 cubic yet&(7645.5 m3),plus$20.87 for each additional 10,000 cubic yards(7645.5 m3)or fraction thereof 200,001 cubic yards(15,291.2 m )or more-$633.55 for the first 200,000 is yards(15,291,1 m3),plus$11.42 for each additional 10,000 cubic years (7645.5 m )or fraction thereof Other Fees: Additional plan review required by changes,additions or revisions to approved plans (minimum charge-one-half hour)--.-�....____... ......................... $79.54 per hour* *Or the total hourly cost to the jurisdiction,whichever is the greatest, This cost shall include supervision, overhead,equipment,hourly wages and fringe benefits of the employees involved. TABLE-A3313-GRADING ph' IT FEES* 0 to 100 cubic yards(40 m3 to 76,5 m3).............................................. $60R0 101 to 1,000 cubic yards(77.2 m3 to 764.6 m3)-$60.00 for the first 100 cubic yards (76.5 m3),plus$27.56 for each additional 100 cubic yards(76.5 m3)or fraction thereof 1,001 to 10,000 cubic yards(765.3 nO to 7,645.5 m3)-$308,04 for the fast 1,000 cubic yards(764.6 m3),plus$22.54 for each additional 1,000 cubic yards (7645 m3)or fraction thereof 10,001 to 100,000 cubic yards(7,646.3 nN to 7,645.5 m3)-$513.60 for the first 10,000 cubic yards(7,645.5 m3),plus$103.95 for each additional 10,000 cubic yards (7,645.3 m3)or fraction themay. 100,001 cubic yards(7,645.6 m3)or more-$1,449.15 for the fast 100,000 cubic yards (7,645.5 m3),plus$57.49 for each additional 10,000 cubic yards(7,645.5 m3) or fraction thereof. Page 15 of 17 128 Other Inspections and Fees: Ix Inspections outside of normal business hcurs...— ....... $90.00 per hour (minimum charge—two hours) 2. Reinspection fees assessed under provision of Section 108.8. ....$70.00 per hour 3. Inspections for which no fee is specifically indicated...... $70.00 per hour (mininium charge—one-half hour) *The fee for a grading permit authorizing additional work to that under a valid permit shall be the difference between the fee paid for the original permit and the fee shown for the entire project **Or the total hourly cost to the jurisdiction,whichever is the greatest. This cost shall include supervision, overhead,equipment,hourly wages and fringe benefits of the employees involved. Page 16 of 17 129 CITY OF CENTERVILLE Anoka ,g i t SUMMARY # SECOND SERIES NOTICE IS HEREBY GIVEN that, on December 13, 2017, Ordinance , Second S 3 s, titled "AN ORDINANCE ADOPTING A FEESCHEDULE FOR 2018" was adopted by the City Council of the City of Centerville,Minnesota.. NOTICE S FURTHER GIVEN that, because of the lengthy nature of Ordinance Second Series the City Council has directed that a title and summary be prepared for publication pursuant to Minn.Stab 412,191, Solid 4. NOTICEIS FURTHER GIVEN that a complete, printed copy of Ordinance , Second Series is available for inspection by any person during regular officehours at the office of e City Clerk, 1880 Main Street, Centerville, MN, car will be mailed to anyone requestingit by telephone (651) 429- 3231 NOTICE IS FURTHER GIVEN that the general purpose of the ordinance is to adopt fees and charges for various purposes. Section 1. i s tion adopts fees and charges including fees related to garbageamlity account certification,utility rates and charges,animal licensing,burning permits,fees for use ofright ways and excavations in streets, fees for business licensing, fees and deposits related building activities, fees for sig permits, development fees including fees in lieu of park dedications,planning and zoning fees, and fees for services iclu ppl , g copies and maps,and fees for vacation of streets and easements, Section 2. s s 'para authorizes this summary of the ordinance be published in lieu of the entire text of the ordinance. Section 3. + tion provides t the ordinance n is effective on publication of this summary. NOTICE IS FURTHER GIVEN that the City Council has by at least a 415 vote,approved this Public Notice. APPROVED13th day of August,December. Published d Community Press on Page 17 of 17 130 x e term(Ke N � f,7 1 VN 2 oe Tia, November 1 ,20l7 To: Mayor and Council Back in 2013, the city developed a capital budget for vehicles, equipment and building components like roofs, carpets, 1 e capital budget required the city to include approximately$54,000 in the budget each year to provide funds for the replacements as they were anticipated to need replacement. The capital budget estimated replacement of City Hall Carpet for 2015 or 2016,but it hasn't been done. The carpet has become s ed and wom,particularly under desks and in high traffic Staff"solicited a proposal for replacement fro Hiller Carpet, who has the state bid contract for floor coverings.The proposal to replace all of the city hall carpets _ d base is about$12,500. The capital budget included an estimate of$20,000, so funds should be available,if the council wishes to consider doing the project at this time. if you would rather gait until springdo the cork when there will be less tracking of slit and sand, the price would not change. Dallas Larson, Interim Administrator 131 LM v 814 ko 40D LA bo All 4^Cl Go 'gr cnp 1.4 a� ai m g CD cc 0 C14 OD } OD co rn An CL Ic Ln 10 w 04 0 Go Ln j, 6 LM LIFT STATION #2 REHAB 1. Quality Flow Systems,, Inc. $17,740.00 2. General Repair Service $24,728.50 3. Electric Pump $29,585.00 All bids are priced with the city providing bypass of lift station. 133 Administrator/Engineer's r � -Ye December 2017 �K. ........ .. ... r Administrator Continuing Education Plan As discussed during the interview process, I have developed a personalized approach t looming the trade of bein a City Administrator. I plan,through this monthly report, to update the City Council ars my progress and activities in,support of this effort. I . latigptj wild' In my first three days on the job, I was able to meet with the city administrators fro Circle Pines, Lexington,H o and Lino Lakes. I also had lunch with Oak Grove Administrator,_ Lor ickh , who was a Planner, by trade,prior to becoming an administrator.They have all been very welcoming and have offered their support and advice I attended the North Metro Telecommunication Commission Operations Committee meeting d the quarterly Century Link franchise meeting. This was an opportunity to meet several other area administrators (Blaine,Ham Lake, Mounds View andAndover) as well as North Metro Telecom staff. I have been in contact with LMC Executive Director favid Unmacht and he has offered to come and meet with me and our staff to answer any questions we may have about the League and listen to any feedback. FEormal Trainita onferencc Attendance I attended the Metro Cities/League of Minnesota Cities (LMC)Metro Regional ional Meeti on November 29b. I have signed up for the City Engineers Association dation of Minnesota's(CEAM)annual conference J 24-26). This is the three clay conference which I have normally attended to satisfy my Continuing _Education requirements for my professional engineering licensure. Fund Investments Two Certificates of Deposit are being purchased with thecombined__ fund balances from the General fund and Enterprise f ds. 000— 1 year and S300k 2-year CIS were purchased from the local bank. These investments were dome in accordance with the city's fiscal policies. Social Media Presence We have begun to formulate a plan for the City's serial media presence as well as an overall external omm ieatio plan,rolling in our mediums such as the newsletter, electronic message board, website and more. 134 Council Chambers TV System Upgrade This it has been discussed at several previous meetings. We have received a quote for two different options and are working to refine those options, gain additional quotes and come back to the council at a future meeting with a staff recommendation and budget information. United Properties' 2111 Ave. Distribution Center Developer's Agreement Fulfilment A check for$20,000 was received and deposited to cover the costs of engineering and legal review of the project. We have again reminded United Properties staff of their requirement to post a$40,000 security to cover the cost of an overlay on Fairview. Lift Station 2 Rehabilitation On the agenda will be information on some major work needed at Lift Station 2. We are proposing replacement of the maims and guide rails(the mounting system for the pumps). Some of this equipment has been damaged by repeated clogs from flushable wipes, etc, The proposed pumps will be slightly less efficient,but less likely to clog. Union Labor Negotiations A closed session is planned for this meeting to discuss this matter. A meeting with the Union is scheduled for Friday, December 15*. Health Insurance Benefits The city recently met with its insurance vendor to discuss the various options. The proposed plan would be unaffected by the result of the union negotiations. Peltier Estates The developer and builder continue to negotiate with each other on the details of the developer's agreement and project costs. We are working with both to find economical solutions to help move the project forward. To date, the developer's agreement has not been signed,nor any securities posted. 2018 City Council Goals We would like to discuss scheduling a 2018 Goal Setting work session. Dupre Artifact Agreement Staff is working to gain the yup 's concurrence with the contract terms, We will need to set a deadline for their signature on the agreement soon, or werisk not being able to perform the necessary work required by the grant before it would expire. Parks Capital Improvement Plan and Park Dedication Fee Study I plan to attend the January Park and Rec Meeting to discuss this issue with the committee so that we can bring an action plan back to the council, early in 2018. 135 Storm Water Capital Improvement Plan and to Study Much like the need for a Parks fund, a well thought out capital improvement plan and maintenance regimen is important in establishing a credible charge. Early in the new year,we will explore closing the loop on this issue. Lino Lakes LaMotte Neighborhood Street and Utility Reconstruction The city of Lino Lakes is contemplating a street and utility reconstruction project in their neighborhood at the end of LaMotte Drive. The area is not currently served with municipal at and the city has approached -us about providing water service to them. The project is currently out for comment from the residents, which is part of the City's Charter process for a project like this. We should know soon whether or not the project will move forward. 136