HomeMy WebLinkAbout2017-11-08 CC Minutes - Approved CITY OF CENTERVILLE
CITY COUNCIL MEETING MINUTES
November 8, 2017
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled
meeting of November 8, 2017 at City Hall, 1880 Main Street.
PRESENT: Mayor Jeff Paar
Council Member Russ Koski
Council Member D. Love
Council Member Matt Montain
Council Member Steve King A 1) 1) r ov e
ABSENT: None.
STAFF: City Attorney Kurt Glaser
Interim City Administrator Dallas Larson
City Engineer Mark Statz
COUNCIL MEETING
I. CALL TO ORDER
Mayor Paar called to order 6:30 p.m.
II. PLEDGE OF ALLEGIANCE
III. SET AGENDA
Mayor Paar added to the consent agenda Checks 431460-31472 and Item 2 Centennial Lakes
Police Department Checks 411683-11701 and Check 4201715-Visa EFT, and Item 2a Centennial
Fire District Claims through November 8, 2017 Checks# 8006 — 8031 with voided Check 45923,
add Item 5 Encroachment Agreement —7020 Brian Court (deck 2ft +-) and under New Business
Item 43 RFP Garbage Collection. Under Old Business Item 41 Rezoning should be a separate
action from the Preliminary Plat and PUD.
Motion by Council Member Montain, seconded by Council Member Love to approve the
Agenda as Amended. All in favor. Motion carried.
IV. APPOINTMENTS/PRESENTATIONS
1. None.
V. PUBLIC HEARING
City of Centerville
Council Meeting Minutes
November 8,2017
1. Delinquent Municipal Utilities, Garbage and Nuisance/City Abatement Services (4th-
6th Billing Cycles of 2016 & lst-3rd Billing Cycles of 2017 (Utilities & Garbage) &
Nuisance/City Abatement through October, 2017. Such Amounts will be assessed to
Parcel Identification Numbers through County Property Tax Statements Payable in
2018.
Mayor Paar opened the Public Hearing. He questioned the audience if there was anyone
here to discuss their delinquent Water/Sewer/Garbage bills and the Nuisance/City
abatement. No one spoke. Interim Administrator Larson commented that everyone had
been notified in regards to their past due account and a letter was sent out in regards to
Waterworks. Council Member Montain questioned one particular past due water/sewer
because it was very high. It was explained to him that they had a water softener that was
not working right and water kept cycling through.
Motion by Council Member Koski, seconded by Council Member Love to Close the
Public Hearing at 6:45 p.m. All in favor. Motion carried.
VI. APPROVAL OF THE MINUTES
1. October 25, 2017 City Council Meeting Minutes
Mayor Paar provided Council with an opportunity for amendments. Interim
Administrator Larson stated that Council Member Koski pointed out a grammatical error
and was corrected in the minutes that were handed out.
Motion by Council Member Love, seconded by Council Member Koski to Approve
the October 25, 2017 City Council Meeting Minutes as Presented. All in favor.
Motion carried.
VII. CONSENT AGENDA
1. City of Centerville October 26, 2017 through November 8, 2017 Claims
(Checks #31440-31459 and Checks #31460-31472)
2. Centennial Lakes Police Claims through October 26, 2017 (Check#11665-
11682 and Checks #11683 —11701 and Check#201715 —Visa EFT)
2a. Centennial Fire District Claims through November 8, 2017 (Check 8006—
8031 and voided Check#5923)
3. Renewal of Liquor Licenses & Tobacco for 2017—(Subject to Centennial
Background Check)
a. Ameer's Tobacco Shop —Tobacco
b. Corner Express/Circle K—Tobacco
C. Scat Properties, Inc. DBA Wiseguys Pizza —On Sale & Sunday
Liquor License
d. NS2R DBA Platinum Liquor—Off Sale & Tobacco
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e. S & B Center Corp. DBA Kelly's Korner—On Sale, Off Sale &
Sunday Liquor +2 AM Closing
f. JV Summit Corp. DBA Southern Rail—On Sale & Sunday Liquor
g. JJ Liquor Barrel DBA Liquor Barrel—Off Sale & Tobacco
4. Proclamation Recognizing Hockey Day Minnesota (Saturday, January 20,
2018) Hockey Team
5. Encroachment Agreement—7020 Brian Court, (deck 2ft+-)
Mayor Paar provided an opportunity for Council Members to add additional items or
remove items for further discussion.
Motion by Council Member Koski, seconded by Council Member Love to approve
the Consent Agenda as Presented.
Discussion ensued and Council Member Love wanted to thank all of our businesses for
passing all of their background checks and also wanted to recognize Centennial High
School for being involved with Hockey Day Minnesota.
All in favor. Motion carried.
Mayor Paar stated that we were asked to pass a Proclamation for Hockey Day Minnesota
which is Saturday, January 20, 2018. Centennial Boy's Hockey game is against
Moorhead on Lake George and many other Centennial Youth Hockey teams will be
playing on this day. Mayor Paar stated that we wish all of the teams good luck with this
up-coming season.
VI. OLD BUSINESS
1. Preliminary Plat, Rezone & PUD, Diamond View Partners, LLC/Sharper
Communities LLC (7357—20th Avenue North)
Interim Administrator Larson reminded council that the Planning Commission held a
public hearing on the project and recommended a month ago that Council approve the
rezoning, the plat and the PUD, subject to a satisfactory PUD agreement being signed.
City Attorney Glaser pointed out that a section was added to the agreement to allow
Sharper Communities to begin grading, subject to depositing an escrow of $30,000 to
ensure completion of the work. The PUD agreement provides for additional security for
construction of utilities and streets at 125% of the estimated cost. A letter of credit will
need to be deposited with the city upon approval of the final plat before further work may
begin.
Mayor Paar indicated that he was contacted by a citizen asking about street naming and
how it was done. They asked that Fran Burke be considered as a possible name. Interim
Administrator Larson stated that it hasn't been the City's policy to dictate what names to
use, rather it has provided a list of possible names to consider. Several years ago, a street
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naming committee compiled a list of possible names for new streets. Fran Burke will be
added to that list.
Council Member King asked whether the street would be public or private. Mark Statz
stated that a public street was preferred by the Planning Commission, provided it meets
city standards for width and design. It was also noted that the off-street parking was
eliminated and that one of the ponds, the one receiving water from public streets, will be
a public pond. He also reminded council that the trail between the new development and
Brian Drive will be private, and that it contains a board walls. Council asked that it be
clear to everyone that the trail though private property for maintenance purposes, will be
open to the public.
City Attorney Glaser indicated that the remaining detail of significance is that the
developer needs to provide documentation related to the homeowner association,
showing how it will perpetuate itself and maintain any common spaces, such as the
trail/boardwalk, private ponds and shared open spaces.
Interim Administrator Larson reminded Council that three separate actions are needed.
First is action to approve an ordinance to rezone the property from R-I to R-2. Second a
motion to approve the preliminary plat, and finally a motion to approve the Planned Unit
Development and associated agreement.
A motion by Council Member Montain, seconded by Council Member Love that the
Council adopt Ordinance #87, Second Series, rezoning 7357-20th Avenue from R-I
to R-2. All in favor. Motion carried.
A motion by Council Member Love, seconded by Council Member Montain that the
Council approve the preliminary plat of Peltier Estates. All in favor. Motion
carried.
There was a discussion to make a motion in regards to approval of the final plat, Planned
Unit Development, and associated agreement, but no motion was officially made.
This item will he on an agenda once received.
IX. NEW BUSINESS
1. Res. #17-016 - Delinquent Municipal Utilities, Garbage and Nuisance/City
Abatement Services (4th-6th Billing Cycles of 2016 & 1st-3rd Billing Cycles of
2017 (Utilities & Garbage) & Nuisance/City Abatement Through October,
2017. Such Amounts will Be Assessed to Parcel Identification Numbers
Through County Property Tax Statements Payable in 2018.
Council Member Montain questioned the $3,000 water bill on the listing. Interim
Administrator Larson explained that the bill was reviewed with the property owner and
efforts were made to find out what caused the unusual amounts.
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Motion by Council Member Montain and, seconded by Council Member King to
Approve Res.#17-016 Delinquent Municipal Utilities, Garbage & Nuisance/City
Abatement Services (4th-6th Billing Cycles of 2016 & lst —3rd Billing Cycles of 2017.
Such amounts will be assessed to PIN through County Property Tax Statements
payable in 2018 . All in favor. Motion carried.
2. Request to Proceed with Construction of Shoreland Restoration—Trailside
Park—Bids Not to Exceed $55,000 —Mr. Greg Burmeister
Lead Project Coordinator, Greg Burmeister, explained that erosion on the shoreline of
Centerville Lake had caused the loss of approximately seven feet in the area near
Trailside Park. There is concern for the City's sewer line being close in proximity and the
shoreline needs to be restored to prevent further erosion. Staff met with Anoka County
Conservation District and Rice Creek Watershed District representatives to plan a
resolution. The restoration would cost approximately $55,000, but preliminary
indications are that RCWD will provide a grant for 50% of the cost. Interim
Administrator Larson recommended that Council authorize securing bids for the work
and applying for a grant from RCWD to pay for part of the cost. An option that was
offered was to allow the work to proceed, if RCWD approves a 50% matching grant.
RCWD Board meets in early December.
Motion by Council Member Koski, seconded by Council Member Love to authorize
staff to secure quotes, authorize a grant application to RCWD, and allowing staff to
proceed with the work right away, if a 50% grant is approved. All in favor. Motion
carried.
3. RFP Garbage Collection
Interim Administrator Larson reported that the contract for garbage and recycling
collection with Waste Management expires on February 1, 2018 and Council previously
expressed its desire to secure proposals for a new contract. Interim Administrator Larson
indicated that the process could take several months and suggested that the goal be for a
new contract by June 1, 2018. Specifications for proposals would be needed; a submittal
period; evaluation and selection of a contractor and awarding a contract. A new
contractor would secure containers, establish routes and a billing structure. Interim
Administrator Larson noted that the current contract allows the contractor to have his
unpaid accounts certified for collection as a special assessment against the properties
served. This avoids a contractor cutting off service from properties whose accounts are
delinquent.
Council Member King stated that he did not like the system that would potentially allow
someone to lose their property to delinquent assessments because of a private garbage
bill. Interim Administrator Larson stated that if the City where to abate any nuisance on
behalf of a resident, the procedure would be the same.
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Interim Administrator Larson questioned whether Council desired to offer to the hauler
city billing for services with their sewer and water bills. This might prove to be the
lowest cost, since the hauler would not have to deal with individual billing.
Motion by Council Member Montain, seconded by Council Member Love to include
specifications for an alternative bid that provides for City billing, in addition to
continuing in the same manner as is under a new contract would start July 1, 2018.
All in favor. Motion carried.
X. COUNCIL/LEGAL/INTERIM ADMINISTRATOR ANNOUNCEMENTS
Interim Administrator Larson reported that the Council took action to move the meeting
of December 13 to December 20, however, the city had already scheduled a Truth in
Taxation hearing for December 13 and notices to property owners will include that date.
Motion by Council Member Montain, seconded Council Member King to move the
December meeting back to December 13, 2017.All in favor. Motion carried.
Interim Administrator Larson presented Council with two (2) proposals for computer
server upgrades; one being the purchase of new equipment and the other being
purchasing the services from Roseville Metro I-Net similar to the cities of Hugo, Lino
Lakes, Circle Pines, Forest Lake and others. He stated that obtaining services from
Metro I-Net would cost approximately $2,000 annually above the replacement of existing
equipment. He stated that the trend is centralizing data processing and storage to the
cloud. He also stated that Metro I-Net would provide a higher level of security and the
2018 budget would support either costs as a new sever was scheduled. He also stated that
email backups would occur for Council Members and Staff but alternative email backups
would be planned for advisory committees.
Motion by Council Member Koski, seconded by Council Member King to approve
the move to Roseville Metro I-Net at an annual cost estimated to be $17,699. All in
favor. Motion carried.
Council Member King reported that the Fire Steering Committee had approved the sale
of the old Fire Command Vehicle for $23,000 to a department in Alabama.
Council Member Love congratulated the Centennial Football as District Champs.
Council Member Montain reported that the Anoka County Fire Protection Council has
approved hiring a staff person to support the communications system.
Mayor Paar indicated that he will miss the December meeting so wished everyone Happy
Thanksgiving, Merry Christmas and Happy New Year. He also indicated that he was
happy with city accomplishments this year.
Recessed to a closed executive session at 8:37 p.m.
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Meeting was reopened to the public at 9:30 p.m.
XI. ADJOURNMENT
Motion by Council Member Montain, seconded by Council Member Koski to Adiourn the
Regularly Scheduled Meeting of November 8, 2017 at 9:30 p.m. All in favor. Motion
carried.
Respectfully submitted by Senior Account Clerk, Kris Sweeney
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