HomeMy WebLinkAbout2017-12-13 CC Minutes - Approved CITY OF CENTERVILLE
CITY COUNCIL MEETING MINUTES
December 13, 2017
6:30 p.m.
Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of
December 13, 2017, at City Hall, 1880 Main Street.
PRESENT: Acting Mayor D. Love
Council Member Russ Koski
Council Member Matt Montain
Council Member Steve King ri/` I- O V f_e 0
ABSENT: Mayor Jeff Paar
STAFF: City Attorney Kurt Glaser
City Administrator Mark Statz
Finance Director Ellen Paulseth
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COUNCIL MEETING
L CALL TO ORDER
Acting Mayor Love called to order 6:30 p.m.
II. PLEDGE OF ALLEGIANCE
III. APPROVAL OF AGENDA
Acting Mayor Love added to the Consent Agenda Checks #31520 — 31537 and voided Check
31530; Item#2: a memorandum from City Administrator Statz, Item#3: Request for Proposals
(RFP) for Waste and Recycling Services under Old Business; Item #10: a recommendation
letter, Item #11: a request to modify the Personnel Policy allowing Personal Time Off(PTO)
carry-over deadline to January of the following year and Item #12: a Community Development
Block Grant (CDBG) application for downtown water hook-up(s)under new business.
Motion by Council Member Montain, seconded by Council Member King to approve the
Agenda as Amended. All in favor. Motion carried.
IV. PUBLIC INPUT ON 2018 BUDGET & TAX LEVIES (TNT Hearing)
Finance Director Paulseth stated that this is the final step of adopting the levy for 2018 and also
adopting the budget for 2018. Ms. Paulseth stated that the levy for 2018 is 1.89 percent higher
than 2017 with expenditures increasing approximately 1.22 percent. Ms. Paulseth explained
that primarily the increase of approximately $51,000 is due to cost of living increases for 2018.
She also stated that she included slight increases were made for engineering, legal and
professional services along with turf maintenance, election and training and travel.
Ms. Paulseth reported that the City received an increase in Local Government Aid for 2017
which offset budgeted expenditures.
City of Centerville
Council Meeting Minutes
December 13,2017
Ms. Paulseth also reported that as a whole, the local levy increased approximately 2.6 percent
(County, City and School District) with the net tax capacity increasing approximately 11.5
percent. She stated that this is a sizable decrease from last year with a median home value
increase of 14 percent. Ms. Paulseth stated that a median priced home it would realize a 7.5
percent increase in property taxes. She reported that the tax capacity has been steadily
increasing since the recession but not fully back to pre-recession levels. She stated that the local
levy (County, City and School District) has increased slightly from year to year with the tax rate
being lower during the same timeframe. She also stated that home values are returning to
normal, Council has been conscientious over the past six years holding to about a 3.5 percent
increase and the City's debt service is approximately $575,000 annually.
Ms. Paulseth stated that the proposed tax levy for 2018 would be $2,755,680 with a General
Fund Budget of$2,662,570 if Council chose to adopt the resolution as submitted.
Acting Mayor Love opened the public hearing at 7:42 p.m.
Mr. Charles Sylvester, 472 Greenwood Lane, Lino Lakes, MN, questioned how an increase in
the value of a home would affect everyone and Ms. Paulseth stated that if the value of a home
decreases the portion of the taxes paid by the property owner would decrease with others paying
more of the burden. Mr. Adam Lindberg, 1940 Eagle Trail, questioned the City's tax rate and
Ms. Paulseth replied that the tax capacity rate is 64.0668 with the City being fairly high due to
the lack of commercial/industrial tax base.
Motion by Council Member Montain, seconded by Council Member Koski to close the
public hearing. All in favor. Motion carried
Council addressed New Business, Item #1 - Res. #17-OXX — Adopting Budget and Tax Levies
for 2018 for a vote.
Motion by Council Member Montain, seconded by Council Member Koski to approve
Res. #17-017—Adopting Budget & Tax Levies for 2018 as presented. All in favor. Motion
carried.
Acting Mayor Love welcomed new City Administrator, Mark Statz and stated that Council will
be taking a short recess at 8:00 p.m. to sign student's forms.
V. APPOINTMENTS/PRESENTATIONS
1. Ms. Karen Blaska, Park Planner Anoka County Parks—Anoka County Rice Creek
Chain of Lakes Park Reserve Master Plan Amendment
Ms. Blaska provided Council with a short presentation and reviewed the proposed
amendments. She stated that within the plan, improvements have been proposed for
Wargo Nature Center which include improvements to the Peltier Lake fishing access,
providing additional camping accommodations, adding a self-service canoe/kayak rental
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program, establish an access point at the campground for water access to and from the
Nature Center, create an interpretive area for cultural resources, create additional multi-
use trails with connections to local neighborhoods, relocation of the existing compost
site and continue to improve the maintenance facilities to optimize operating
effectiveness. She stated that the total costs for projects outlined in the Master Plan are
approximately $10,725,000.
Council Member Koski asked if there was a logical progression of the improvements.
Ms. Blaska stated that the plan is a long term plan. Council Member King questioned
the relocation of the compost site and Ms. Blaska replied that additional property is
being purchased for this relocation. Acting Mayor Love questioned the amount of
parking spaces for the Peltier Lake fishing pier and Ms. Blaska was unaware at this
point.
Council addressed New Business, Item #2 — Res. #17-OXX — Adopting Support for
Anoka County's Rice Creek Chain of Lakes Park Reserve Master Plan Amendment with
P & R's Recommended Language Modifications.
Motion by Council Member Koski, seconded by Council Member Montain to
approve Res.#17-018, Support for Anoka County's Rice Creek Chain of Lakes
Park Reserve Master Plan Amendment with Parks & Rec. recommended Language
Addition. All in favor. Motion carried.
2. Mr. Terry Sweeney, Centerville Lions—Presentation of Chili Cook-Off Winners
Mr. Terry Sweeney, Centerville Lions Club, presented the awards to the winners of the
Chili Cook-Off with the First place winner being Ms. Linda Chapeau, Second place
winner being himself and the Third place winner being Mrs. Karla Lundstrom. He
thanked all of the participants and stated that all of the chilies were very good. Reported
that the Lions anticipate offering this event on an annual basis with this year's profit
being $98.02. A check was provided to Chief Lundstrom for half of the profits as
agreed upon. Mr. Sweeney stated that approximately 54 individuals voted on nine (9)
different chilies and that the participation was good.
3. Centennial Fire District, Chief Harlan Lundstrom—Recognition of Retirement of
Firefighter Thierry Chevallier
Chief Lundstrom congratulated Mr. Thierry Chevallier for his 25 years of dedicated
service to the Centennial Fire District. Chief Lundstrom stated that Mr. Chevallier was
with the District from 1992 through 2017. Mr. Chevallier thanked everyone and stated
25 years is a long time.
Acting Mayor Love presented a Certificate of Appreciation to Mr. Thierry Chevallier
and he thanked Council and everyone present.
VI. PUBLIC HEARING
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1. None.
VII. APPROVAL OF MINUTES
1. November 8, 2017 City Council Meeting Minutes.
Acting Mayor Love provided Council with an opportunity for amendments.
Administrator Statz stated that Council Member Koski had requested several
grammatical corrections earlier in the day which would be corrected.
Motioned by Council Member Montain, seconded by Council Member King to
approve the November 8, 2017 City Council Meeting Minutes with Council
Member Koski's Requested Corrections. All in favor. Motion carried.
2. November 8, 2017 City Council Closed Executive Session Meeting Minutes
This was noted that these minutes were not available.
Motion by Council Member Montain, seconded by Council Member Koski to table
the November 8, 2017 City Council Closed Executive Session Meeting Minutes. All
in favor. Motion carried.
3. October 312017 City Council Work Session Meeting Minutes
Acting Mayor Love provided Council with an opportunity for amendments.
Motion by Council Member Montain, seconded by Council Member Koski to
approve the October 31, 2017 City Council Work Session Meeting Minutes. All in
favor. Motion carried.
VIII. CONSENT AGENDA
1. City of Centerville November 9, 2017 through December 13, 2017 Claims (Check
#31472-31519—with added checks 31520 -31537 and voided check 31530)
2. Centennial Lakes Police Claims through December 6, 2017 (Check#11702-11735)
w/Voided Check#11571 & 11714 (Optum Bank& U.S. Bank Visa EFT)
3. Centennial Fire District Claims through December 7, 2017 (Check#8033-8053)
w/Payroll Check#8032 & 8040-8044
4. Renewal of Tobacco License 2018— (Subject to Centennial Background Check)
a. CenterMart
5. Encroachment Agreement— 7020 Brian Court, (Deck 8 ft ± & Fence) **(Error
from Previous Meeting**
6. P & R Recommendation Bunker Park Stable, Inc. — Skate Night (February 10,
2018)
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7. P & R Recommendation Special Event Permit Application—Midwest Events Shake
Your Shamrock Run/Walk, March 17, 2018 (Trails through Town & to Access
Anoka County Regional Park Trails)
8. Successful Performance Review—Mr. Tedd Peterson, Public Works Maintenance
Technician (Completion of 18 Years)
Acting Mayor Love provided an opportunity for Council Members to add additional
items or remove items for further discussion.
Motion by Council Member King, seconded by Council Member Montain to
Approve the Consent Agenda as Presented,
Council Member Montain congratulated Mr. Peterson for his completion of 18 years
with the City and thanked him for his dedication.
All in favor. Motion carried.
IX. OLD BUSINESS
1. Part-Time Receptionist-Office Technician
Administrator Statz stated that Staff would like for Council to consider retaining Mrs.
Patricia Clearence, as a part-time Receptionist-Office Technician through the winter and
into the spring permitting season and stated that there is substantial work for her to assist
with. He also stated that the City still anticipates 400 or so permits remaining in the
spring.
Motion by Council Member Montain, seconded by Council Member Koski to
approve the Part-Time Receptionist/Office Technician as Presented. All in favor.
Motion carried.
2. Anoka County Conservation District—Water Quality Grant Program Application
(Centerville Lake Shoreline Stabilization, Trail Side Park, Centerville
Administrator Statz stated that the Water Quality Grant Program Application for
Centerville Lake is for stabilizing the shoreline along Trail Side Park with riprap and
native vegetation and that staff s request would be to move forward with the application
process. He reported that bids have been obtained and that staff has considered
enlarging the scope of the project to include additional shore line to the south of Trail
Side Park nearing Goiffon Road were the same sewer line runs and needs stabilization
also. Administrator Statz stated that Lead Project Coordinator, Mr. Burmeister has been
consulting with the contractor regarding obtaining bids for this additional area.
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Mr. Greg Burmeister reported that originally the City had been preapproved for a 50/50
matching grant; however, he was recently informed the City had been granted a 75/25
grant. Mr. Burmeister stated that the contractor confirmed that they would honor their
pricing for the additional work with it being approximately $12,000 to $13,000. Mr.
Burmeister reported that both Rice Creek and Anoka County requested that a new
application be submitted for the additional work. He stated that they desire to continue
to work with the City but are unsure where the additional work will be covered under the
grant as the sewer line is located within an easement rather than on City owned property.
Motion by Council Member Montain, seconded by Council Member King, to
accept the Anoka County Conservation District — Water Quality Grant
(Centerville Lake Shoreline Stabilization, Trail Side Park) and move forward with
the second grant application for phase two of the shoreline restoration as
Presented. All in favor. Motion carried.
3. RFP for Waste & Recycling Services
Administrator Statz reported that Interim City Administrator Larson was working in
conjunction with City Attorney Glaser on this item and requested that Council table it to
the next meeting. He stated that Waste Management has extended the City's current
contract until July 1, 2018.
Motion by Council Member Montain. seconded by Council Member Koski to table
the RFP for Waste & Recycling Services. All in favor. Motion carried.
IX. NEW BUSINESS
1. Res. #17— OXX—Adopting Budget & Tax Levies for 2018—Previously discussed
2. Res. #17— OXX— Support for Anoka County's Rice Creek Chain of Lakes Park
Reserve Master Plan Amendment w/Parks & Rec. Recommended Language
Addition—Previously discussed
3. Potentially Dangerous Dog Cricket, 7267 Clearwater Drive
Attorney Glaser stated that he and Administrator Statz met with Ms. Cheryl Sacco and
her son, Micky previous to the Council meeting. They admitted that Cricket did bite the
neighbor who received a puncture wound and Attorney Glaser requested that Council
uphold the potentially dangerous dog designation. He stated that if the dog received
training and proof was provided to the City, the City would relieve the designation after
six (6) months assuming no additional incidents have been reported.
Council Member Koski questioned what the designation entails regarding requirements
of the animal and its owner. Attorney Glaser stated that additional requirements need to
be met such as insurance, proof of current vaccination, microchipping, fencing and the
need for muzzling or gentle leader when the animal is outside of its fenced in area.
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Motion by Council Member Montain, seconded by Council Member Koski to
approve the Potentially Dangerous Dog Designation to Cricket, 7267 Clearwater
Drive.
Discussion ensued and Attorney Glaser suggested to modify the motion to uphold the
designation of potential dangerous but after six (6) months, the owners could present
proof of the satisfaction to the City Administrator that Cricket had completed classes for
dangerous dogs, the City Administrator would have the power to administratively
remove the title potentially dangerous. Consensus was to leave motion as is and when
they completed their six (6) months to put the dog's designation on the consent agenda
to remove the status of Potentially Dangerous.
All in favor. Motion carried.
4. Res. #17— 019—Establishing Precinct & Polling Location for the 2018 Election
Year
Administrator Statz stated that this resolution is to designate the location for the polling
place in 2018 at 6995 Centerville Road.
Motion by Council Member King, seconded by Council Member Montain to
approve the Res. #17 — 019 — Establishing Precinct & Polling Location for the 2018
Election Year at 6995 Centerville Road. All in favor. Motion carried.
5. Res. #17— 020—Assigning Duties as they Relate to Handling Banking Transactions
for the City of Centerville
Administrator Statz stated that this was a housekeeping item to add himself as a signer
and assigned duties as they related to handling banking transactions and removing
Interim City Administrator Larson from the City's accounts.
Motion by Council Member Montain, seconded by Council Member Koski to
approve the Res. #17 — 020 — Assigning Duties as they Relate to Handling Banking
Transactions for the City of Centerville . All in favor. Motion carried.
6. Res. #17— 021 —Authorizing Appointments for 2018
Acting Mayor Love asked Council if there are any desires to change Appointments for
2018. He pointed out to Administrator Statz earlier that the Acting Mayor was listed as
Council Member Paar and it should be Council Member Love as Acting Mayor.
Motion by Council Member Montain, seconded by Council Member King to
approve the Res. #17 — 021 — Authorizing Appointments for 2018 with the
amendment changing Acting Mayor to Council Member Love. All in favor.
Motion carried.
7. Proclamation for School Choice Week(January 21 —27, 2018
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Acting Mayor Love read the Proclamation for School Choice Week for January 21
through January 27, 2018 as presented.
Motion by Council Member Koski, seconded by Council Member Montain to
approve the Proclamation for School Choice Week (January 21 — 27, 2018). All in
favor. Motion carried.
8. Ord. #88, Second Series—2018 Fee Schedule (Pages 114-130)
Administrator Statz stated that there are no changes to the 2018 Fee Schedule and
commented that the City's current water tier systems could be modified to lower the
maximum gallons to 40,000 verse 90,000. He felt that 40,000 gallons was a rather large
amount of water usage in a bi-monthly billing cycle. Council requested that
Administrator Statz obtain additional information and survey surrounding communities.
Motion by Council Member Koski, seconded by Council Member King to approve
the Ord. #88, Second Series—2018 Fee Schedule as presented. All in favor. Motion
carried.
9. Replacement of City Hall Carpet
Administrator Statz stated that the administrative offices carpeting could be replaced and
it has been contained in the capital improvement budget for some time. He stated that
staff has obtained a state bid. Acting Mayor Love did not have a problem with
considering the item and allowing the Administrator to determine the replacement
timing. Council Member Montain questioned whether any other capital improvements
needed to be completed and Administrator Statz reported that going forward he would
be meeting with Finance Director Paulseth regarding the matter.
Motion by Council Member Montain, seconded by Council Member King to
approve the Replacement of City Hall (Administrative Offices) Carpeting following
the November 14, 2017 recommendation and Obtaining Ms. Paulseth's
recommendation for 2017 or 2018 budgeting purposes. All in favor. Motion
carried.
Acting Mayor Love called a recess at 8:01 pm to sign student's forms.
Acting Mayor Love called the meeting back to order at 8:04 pm.
10. Lift Station #2 Rehab
Administrator Statz explained that premature failures of Pump #2 are due to flushable
wipes and other debris similar to the display in City Hall and Staff would like to replace
the current pump system as per the three (3) quotes that have been obtained. He stated
that the City would like to utilize the second lowest proposal, General Repair Service -
$24,728.50 as they are a reliable contractor who the City has utilized in the past with the
Gorman Rupp Pump being the best value.
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Administrator Statz stated that Staff has spoken with Staff from the City of Hugo who
also utilizes this style of pump and they are very satisfied with it. Discussion ensued
regarding the workings of the pump, general maintenance, lift station structure and the
life expectance of a pump.
Motion by Council Member King, seconded by Council Member Montain to accept
General Repair Services bid of$24,728.50 for the rehabilitation Lift Station 2. All
in favor. Motion carried.
11. Personnel Policy—PTO carry-over deadline
Administrator Statz stated that the City's Personnel Policy has a limitation on the
amount of PTO carry-over into the next year and that two (2) employees will have more
than their allotment due to increased duties. He requests that Council consider allowing
the carry-over period through January 31, 2018. Council Member Montain clarified that
Administrator Statz was referring to a 40 hour period only and Administrator Statz
concurred.
Motion by Council Member Koski, seconded by Council Member King to approve
the Personnel Policy — PTO Carry-Over deadline to January 31, 2018 not
Exceeding 40 Hours. All in favor. Motion carried.
12. CDBG Grant Application (downtown water hook-ups)
Administrator Statz stated as of the November meeting, Staff was directed to research
grant opportunities for municipal water hook connection similar to in the past. He stated
that he recently attended a training session at Anoka County associated with Community
Development Block Grant (CDBG) funding with the application for this due two (2)
days following Council's first meeting in January. Administrator Statz is requesting
Council's approval to prepare the grant application. He questioned Council as to their
feelings regarding the downtown reconstruction project/water connections and use of the
funding.
Discussion ensued as to the amount of individuals that would qualify for funding,
approximate cost of the project and scope of project (street reconstruction/water
services) with the street reconstruction being funding through the Street Fund.
Consensus of Council was to apply for the grant at this time.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
Administrator Statz was appreciative for the opportunity to serve the City in the capacity of City
Administrator and eager to lead the City into the future.
Attorney Glaser stated that it was determined to temporarily suspend the Ticket Education
Program at the Police Governing Board meeting.
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Council Member Montain reported that the Parks & Recreation committee has scheduled their
skate nights (Saturday, January 20 and Saturday February 10, 2018) with the sledding hill
dedication by January 20, 2018.
Acting Mayor Love stated that a Centennial Lakes Governing Board Meeting was held on
November 13, 2017 and as part of the meeting Officer Katie Mannin was sworn in and a
lifesaving award was presented to Officer B.J. Steffen and a commendation presented to
Detective Matt Giese. He also reported that Ray Hernandez was hired as a new Community
Service Officer and that body cameras were working well and received well by the public. He
stated that Centerville would be Chairing the Governing Board meetings for 2018.
Acting Mayor Love wished everyone a Merry Christmas and Happy Holidays.
Recessed to a Closed Executive Session at 8:42 p.m.
X. Closed Executive Session—Union Negotiation Strategy
Motion by Council Member Montain, seconded by Council Member Koski to adiourn the
Closed Executive Session—Union Negotiation Strategy. All in Favor. Motion carried.
Meeting was opened to the public at 9:30 p.m.
XII. ADJOURNMENT
Motion by Council Member King, seconded by Council Member Montain to Adiourn the
Regularly Scheduled Meeting of December 13, 2017 at 9:31 p.m. All in favor. Motion
carried.
Respectfully submitted by Senior Account Clerk, Kris Sweeney
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