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HomeMy WebLinkAbout2018-02-14 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES February 14, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of February 14, 2018 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member Matt Montain Council Member Steve King A I- VV C 0 ABSENT: Council Member D. Love STAFF: City Attorney Kurt Glaser City Administrator/Engineer Mark Statz COUNCIL MEETING L CALL TO ORDER Mayor Paar called to order 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. PUBLIC INPUT IV. APPROVAL OF AGENDA Mayor Paar stated that Checks #31658-31665 were added to Item#1., Consent Agenda. Motion by Council Member Koski, seconded by Council Member Montain to approve the Agenda as Amended. All in favor. Motion carried. V. APPOINTMENTS/PRESENTATIONS 1. None. VI. PUBLIC HEARING 1. None. VII. APPROVAL OF THE MINUTES 1. January 24, 2018 City Council Meeting Minutes City of Centerville Council Meeting Minutes February 14,2018 Mayor Paar provided Council with an opportunity for amendments. Council Member Koski requested that Shaper Homes be spelled correctly "Sharper Homes" under the Monthly Administrator's Report, paragraph 2 and Mayor Paar requested that under the Monthly Administrator's Report, paragraph 3 the second "the" should be changed to "they" on page 6 of 7. Motion by Council Member Montain, seconded by Council Member Koski to Approve the January 24, 2018 Council Meeting Minutes as Per Stated Above. All in favor. Motion carried. VL CONSENT AGENDA 1. City of Centerville January 24, 2018 through January 24, 2018 Claims (Check #31633-31657) W/Voided Checks #31652 & 31654 & (Check#31658-31665) 2. Centennial Lakes Police Claims through February 6, 2018 (Check#11806-11835) 3. Centennial Fire District Claims through January 22, 2018 (Check#8099-8105) 4. Ordinance #89, Second Series, 2018 Fee Schedule: Water Rate Tier 5. P & R Recommendation to Donate $200 to Centennial Community Education Council Member King desired to pull Item#5 for discussion. Motion by Council Member Montain, seconded by Council Member Koski to Approve Items #14 as Presented. All in favor. Motion carried. Administrator Statz stated that Ms. Sendle, Centennial School District #12, Community Education appeared before the Committee and presented a proposal for offering a skateboarding session/class and anticipated that the fee would be deemed excessive, hindering participation. She originally proposed that P & R partner with Community Education for providing a subsidy for Centerville participants of approximately $20/individual with a maximum of 10 participants. Subsequent to lengthy discussion by the Committee they desired to provide a $200 flat donation to the District's Community Education Department. Administrator Statz also stated that they desire to utilize some of Centerville's park amenities such as the sand volleyball court along with LaMotte Park's skate park. Council Member King questioned the amount of participation needed and Administrator Statz stated six (6) at a minimum and thirty (30) at maximum. Council Member Montain stated that he is the Liaison to the Committee, that Ms. Sendle provided the Committee with a well organize presentation and that they unanimously desired to work with them with this donation and Movie in the Park, advertising and alike. Ms. Sendle questioned whether there was a desire to offer the skateboarding session during Fete des Lacs and she stated that she would be attending their meeting to ascertain their decision. She felt that combined advertising would be an advantage for both parties. Motion by Council Member Montain, seconded by Council Member King to Approve Item #5 as presented. All in favor. Motion carried. Page 2 of 7 City of Centerville Council Meeting Minutes February 14,2018 VI. OLD BUSINESS 1. Request for Proposals (RFP) Garbage, Refuse, Recycling & Yard Waste Services Attorney Glaser stated that Interim City Administrator Larson negotiated to extend Waste Management's current contract through June, 2018 allowing ample time for the hiring of a new City Administrator and receipt of RFPs. Attorney Glaser stated that between himself, Interim Larson and City Administrator Statz it is felt that the submitted RFP is ready to be forwarded to haulers to secure bids. He stated that he was looking for Council direction regarding the inclusion of the City billing for services along with the bi-monthly billing for municipal utilities. He stated that the RFP did contain both the hauler providing those services and the City. Attorney Glaser stated that the City is looking to secure a five (5) year contract. Lengthy discussion took place regarding ownership of containers and the benefit of the City owning them which provides for the ability of a potential hauler to commence with little up-front expense. Attorney Glaser stated that the RFP and contract for services state that the hauler will provide a receptacle to a new account/resident and that same will become the City's. Council Member Montain questioned the amount of haulers that would be receiving the RFP or whether the League would be receiving it. Attorney Glaser stated that all haulers that are submitting for this RFP must submit a bid bond and be licensed through the State of Minnesota. Council voiced concern for contractors operating under numerous names, retaining the language regarding price distinction between City billing and vendor billing, providing both receptacles (waste/recycling) at every park Administrator Statz stated that commercial businesses and apartment properties may hire an alternative hauler from the City's contracted hauler and they should be recycling but are not required to. Motion by Council Member Montain, seconded by Council Member King to Approve the Presented Request For Proposal and Forward Same to Potential Vendors. All in favor. Motion carried. 2. 2040 Comprehensive Plan Discussion Mr. Eric Maas, WSB, introduced himself to Council, provided them with a presentation and reviewed Chapter 1, Community Profile and Chapter 2, Goals and Policies of the 2040 Comprehensive Plan. Mr. Maas stated that Met. Council has estimated that the City's population will have a slight growth of 149 with an overall population being slightly over 4,000 in 2040. Mr. Maas also stated that this does not prohibit the City for planning for a much larger growth. Mr. Maas stated that he has reviewed the two (2) chapters with the Planning & Zoning Commission, were present at Fete des Lacs and obtained public input regarding avenues to pursue from the public. He explained that the Commission looked at varies zoning such as the Church property or property located near the lake, properties located along CSAH14 as areas for possible redevelopment in the future. Discussion ensued regarding current restrictions within the downtown area for Page 3 of 7 City of Centerville Council Meeting Minutes February 14,2018 expansion of existing homes associated with the Downtown Redevelopment Project which is no longer viable, possibility of rezoning along Main Street for Mixed Use and development along 20th and 20 Avenues. Mr. Maas stated that Met. Council identified slightly over 100 acres that could be developed within the community with their forecast of an additional 150 residences. Lengthy discussion ensued regarding densities (low, medium and higher densities), affordable housing and the underlining requirement of satisfying Met Council's estimates but planning for growth above what they are planning. Mr. Maas stated that the City of Centerville is scored lower than other communities due to lack of mass transit and service availability. Mr. Maas also stated that Met. Council does not believe that the City of Centerville will achieve its buildout until sometime after 2040. He also stated that the City of Centerville is on the suburban edge and has a designation of a 3 which is the same designation of Lino Lakes. He reported that the City of Hugo has a duel designation and that they are very unique. Administrator Statz stated that the City has the ability to provide alternative housing types or more of what the market is calling for when it is calling for it. Mayor Paar stated that Superintendent Deitz has stated that the School District is in demand by property owners and is attracting new development within the district. Mayor Paar requested that Council review the information provided, contact staff with questions or recommendations and the plan would again appear before them for review prior to adoption. Mayor Paar commended WSB, the Planning & Zoning Commission and staff for working diligently on the two sections. Mr. Maas stated that he would be meeting with the Parks & Recreation Committee in March to discuss parks and trails. Mr. Maas reviewed the timeline for the 2040 Comprehensive Plan and its submittal to RCWD in June and Met. Council in December. IX. NEW BUSINESS 1. None. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Monthly Administrator's Report Administrator Statz stated that he had not had an opportunity to complete his report prior to the meeting so he would provide Council with a brief update. He stated that Staff has been working with neighboring communities regarding arranging for a more robust social media presence, took ownership of a google map site, toured the City of Blaine Council Chambers to review new cable equipment and has spoken with several vendors regarding the City's needs for taking advantage of the HD aspects of the cable system, held monthly staff meetings, that the Local Water Plan would be forwarded to Council again for approval and submission in June, that Ruf ridge- Johnson issues would be discussed during the closed session, that a meeting was held with Mr. Rich DeFoe and a developer regarding the construction of high-end, detached townhomes on the Page 4 of 7 City of Centerville Council Meeting Minutes February 14,2018 Waterworks site and his property with future discussions planned for P & Z. He stated that he has been in contact with Mr. Brass who has stated that several interests have been shown in the downtown area for townhomes, that the P & Z Commission has been requested to consider pool covers rather than current code requirements for fencing with Building Official Palzer being opposed to due to safety issues. He reported that Lift Station #2 rehabilitation has commenced, that the City was unsuccessful with receiving CDBG funding for the downtown water project at this time. County Commissioner Sivarajah continues to encourage submittal for future projects. He stated that work continues regarding Local 49 labor negotiations, skate/sled night, Dupre Family artifacts, working with Centennial School District Community Education, the Fire District and Police Department. Administrator Statz reported a house fire had taken place recently on Prairie Drive with four (4) departments responding. He stated that all individuals and pets survived with no firefighters receiving injuries. He also stated that the home was a total loss. Administrator Statz give a brief review of a recent Centennial Fire Steering Committee meeting stating that participation for a duty crew has been unsuccessful and that Chief Lundstrom is continuing with evaluation of the program and alternatives for day time staffing. He also provided a brief overview of a recent Centennial Lakes Police Governing Board meeting where Mrs. Patricia Clearence was recognized as Chaplain for the Centennial Fire District. He stated that she has received 10 months of training and has been working with previous Police Chief Heckman as a Chaplain. He also reported that the body camera program has been working well and assisting in prosecutions. He also stated that there were several recruits in training with one (1) officer finishing training shortly. Mayor Paar started that more departments are reporting the increased use of Narcan with the prevalence of opioid usage. He stated that the department has saved six (6) lives in the last 18 months and that the cost of the medication is $35/dose with some departments in the state not carrying the medication due to its cost. Discussion ensued regarding staffing levels of the police department, employment/advancement opportunities, etc. He stated that Chief Coan is proactive in maintaining proper staffing and needs of the department. Council Member King reported that the Cable Commission would be meeting the following week. Council Member Koski stated that he attended the Anoka County Local Government meeting where discussion was held regarding small cell towers and suggested that the City continue its review of new legislation. Attorney Glaser stated that the City of Bloomington has been in the forefront for policies regarding this issue and that he anticipated some slight modifications in the upcoming legislative session. He also stated that concerns have been brought forward regarding Met. Council's governance, representation, transparency and reform with additional information coming in the future, Anoka County economic initiatives and proposals for adding a third lane to Highway 10 and eliminating some traffic control signals. He also reported that the Planning & Zoning Commission held healthy discussion regarding the updated Comprehensive Plan and its draft planning. Page 5 of 7 City of Centerville Council Meeting Minutes February 14,2018 Council Member Montain stated that the Parks & Recreation Committee discussed the January 20 skating/sledding evening along with planning the February 10 party. Mayor Paar stated that the Centerville Lions were requesting volunteers to assist in drilling holes for their ice fishing contest scheduled for February 17, 2018 and that volunteers should report to Kelly's Korner at 6:00 a.m. for a free breakfast prior to drilling. He also stated that attendance was lower than usual at the January 20 skating/sledding event due to lower temperatures, the beginning of the Olympics and the St. Paul Winter Carnival. He commended the Committee for their work. He reported that he would be attending a legislative breakfast at the Centennial School District High School where Representative Runbeck and Senator Chamberlain had been invited to provide an update on school funding. He stated that the high school seniors would be participating in a volunteer day by providing services in their communities and that if the City desired their services for park cleaning or other areas to provide that information to the school as soon as possible. Mayor Paar stated that the previous week a child that attends Apple Academy had choked on a meatball and owner Mrs. Kari LeTourneau had provided the Heimlich maneuver saving the child's life. He stated that Fox9 News had recently completed a news segment on the item and he desired to thank Mrs. LeTourneau for her heroism, training and quick action. Recess to Closed Exec. Session 8:25 p.m. XI. CLOSED EXECUTIVE SESSION (Meeting minutes will become available once negotiations have been completed and an agreement is ratified). Mayor Paar closed the Closed Executive Session at 9:06 p.m. and reopened the Regularly Scheduled Council Meeting, reporting that discussion was had regarding the renewal of the Local 49er's Union Contract. XII. ADDITIONAL OLD BUSINESS 1. Local 49er Union Contract Action was taken on the Union Contract in Closed Session. 2. Pay Plan & Matrix for 2018— See Above Action was taken on the Pay Matrix/Pay Plan during the Closed Session. XIII. ADJOURNMENT Page 6 of 7 City of Centerville Council Meeting Minutes February 14,2018 Motion by Council Member Montain, seconded by Council Member Koski to Adiourn the Regularly Scheduled Meeting of January 24, 2018 at 9:21 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 7 of 7