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HomeMy WebLinkAbout2018-01-24 CC Minutes - Approved CITY OF CENTERVILLE CITY COUNCIL MEETING MINUTES January 24, 2018 6:30 p.m. Pursuant to due call and notice thereof, the City of Centerville held their regularly scheduled meeting of January 24, 2018 at City Hall, 1880 Main Street. PRESENT: Mayor Jeff Paar Council Member Russ Koski Council Member D. Love Council Member Matt Montain Council Member Steve King !�/,1 P P I- V V C 0 ABSENT: None. STAFF: City Attorney Kurt Glaser City Administrator/Engineer Mark Statz ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ COUNCIL MEETING L CALL TO ORDER Mayor Paar called to order 6:30 p.m. II. PLEDGE OF ALLEGIANCE III. SET AGENDA Mayor Paar stated that Check #31623-31632 were added to Item #1., Consent Agenda; Replacement Pages for Ruffridge-Johnson, a. Conditional Use Permit under Old Business and 2018 Pay Plan under Old Business Closed Executive Session. Motion by Council Member Montain, seconded by Council Member Love to approve the Agenda as Amended. All in favor. Motion carried. IV. APPOINTMENTS/PRESENTATIONS 1. Res. #18-001 - Recognizing & Memorializing Jon Grahek for his Years of Dedicated Public Service Mayor Paar invited Mrs. Jon (Heidi) Grahek to the podium to present her with the Resolution. Mayor Paar stated that Mr. Grahek was a very dedicated public servant for both the Cities of St. Paul and Centerville. He also stated that Jon was a wonderful man and that the City is deeply saddened by his loss. He read the resolution to the public and Mrs. Grahek. City of Centerville Council Meeting Minutes January 24,2018 Motion by Council Member Love, seconded by Council Member Montain to Adopt Res. #18-001 — Recognizing & Memorializing Jon Grahek for his Years of Dedicated Public Service. All in favor. Motion carried. V. PUBLIC HEARING 1. None. VI. APPROVAL OF THE MINUTES 1. January 10, 2018 City Council Meeting Minutes Mayor Paar provided Council with an opportunity for amendments. Motion by Council Member Montain, seconded by Council Member Koski to Approve the January 10, 2018 Council Meeting Minutes as presented, respectively. All in favor. Motion carried. VI. CONSENT AGENDA 1. City of Centerville January 10, 2018 through January 24, 2018 Claims (Check #31607-31622) & (Check#31623-31632) 2. Centennial Lakes Police Claims through January 11, 2018 (Check#11783-11805) 3. Centennial Fire District Claims through January 8, 2018 (Check#8086-8098) WEFT US Bank 4. Metro Cities Membership 5. Successful Performance Review City Clerk, Ms. Teresa Bender— Completion of Year 19 Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Council Member Montain questioned whether the old plow had been sold. Administrator Statz stated that a misunderstanding regarding the sale of the plow had taken place as the replacement of the truck was being contemplated and it was felt that the repairable plow would be sold with that vehicle and he apologized for the confusion. Council Member Love clarified that the vehicle and plow would be sold as a package. Administrator Statz stated that it is believed that a net gain would be achieved if that were the case. Motion by Council Member Love, seconded by Council Member Montain to approve the Consent Agenda as Presented. All in favor. Motion carried. Mayor Paar requested that Council consider IX. New Business, Item#1 at this time. Mr. Lee Mann, Stantec, introduced himself to Council, thanked them for the opportunity for continuing to work with the City in the capacity of their new representative and reviewed the work that has been completed to date on the City's Local Water Plan. Page 2 of 7 City of Centerville Council Meeting Minutes January 24,2018 Mr. Mann stated that the water plan will be a part of the City's Comprehensive Plan and that it is a tool for the City to guide surface water management. He also stated that the City is within the Rice Creek Watershed District and also governed by the Metropolitan Council. He reported that the RCWD has a separate set of regulations which are similar to Met. Council's. A short presentation was given by Ms. McCulloch. Lengthy discussion ensued regarding the roles that each agency plays in the City's requirements for the plan, report deadline dates, storm water ponds (112, private/public), sediment, pond maintenance, the inclusion of a new rainfall data set, entities' ability to share information versus providing numerous reports to many entities, newer reporting systems allowing sharing, Centerville's water table, being mindful of the City's budget and policy for City assistance, grading of existing lots, previous floodplain modifications by FEMA, City policy regarding storm water ponds (discharge and whether it is public), Stormwater Fund levels, etc. Administrator Statz stated that this item was only for review and that the item will appear on a subsequent agenda for approval within a month or so. Mayor Paar thanked both Mr. Mann and Ms. McCulloch for their work on the work and review of the plan. VI. OLD BUSINESS 1. Ruffridge-Johnson a. Conditional Use Permit City Administrator Statz reported that Ruffridge-Johnson's due diligence period will be ending at the end of January and that they desired to process needed items so that permits from the City of Centerville and RCWD could be obtained and that they have the ability to commence construction immediately following their closed date in early April. He stated that Council previously approved a Conditional Use Permit for them which expired due to the amount of time that has passed. He reported that slight modifications have been made since that version and that both entities are satisfied. He briefly explained the modifications: outdoor storage allowing for one item to be stored on a pad in the front yard of the parcel with the remainder of the equipment being stored in a fenced in area in the rear of the parcel, other areas of clarification, and securing the City's ability to review on an annual basis. Council Members were comfortable with the changes and are eager for Ruffridge-Johnson to become a member of the community. Motion by Council Member Koski, seconded by Council Member King to Approve the Presented Conditional Use Permit as presented. All in favor. Motion carried. Page 3 of 7 City of Centerville Council Meeting Minutes January 24,2018 b. Programatic Stormwater Management Facility Maintenance Agreement with Rice Creek Watershed District City Administrator Statz stated that an agreement is needed for the pond that is located directly across the street from the proposed development. The presented agreement memorializes the responsibilities associated with ownership and Best Management Practices (BMPs) throughout the City. Discussion ensued regarding municipal requirements for all ponds located within the City and the pond associated with the Commerce Drive project. Lengthy discussion ensued regarding determining which ponds are city owned and which are privately owned along with financial implications. Motion by Council Member Koski, seconded by Council Member Love to Execute the Prommatic Stormwater Management Facility Maintenance Agreement with Rice Creek Watershed District as presented. All in favor. Motion carried. C. Pre-development Signage and Equipment/Material Staging City Administrator Statz stated that Ruffridge-Johnson would like to construct a "Future Home of Ruffridge-Johnson Equipment Company" sign and place it along with equipment/materials on the site prior to closing. Discussion ensued regarding vandalism, liability concerns and needed insurance certification to allow. Motion by Council Member Montain, seconded by Council Member King to Authorize the Placement of Signage and Eguipment/Material on the Site Prior to Ownership with Proof of Liability Insurance Naming the City as an Additionally Insured. All in favor. Motion carried. 2. Water Rate Tier Structure Administrator Statz stated that he previously presented Council was modifications to the existing Water Rate Tier Structure and Council desired to adjust the Tier Structure allowing for a more revenue neutral modification. Administrator Statz stated that the tier structure would be 0- 15,000 decreasing by .08, 15,001-30,000 would remain the same, 30,001-XXX would also remain the same. He noted that the Commercial variable rate per thousand gallons/quarter 0- 500,000 would also decrease by .08 with the remaining tier structure and fees staying the same. Motion by Council Member Koski to Approve the Revenue Neutral Tier Structure as Presented. Discussion ensued regarding posting requirements for Ordinances and Amendments ten (10) days prior to the meeting so the time will be brought before Council at their next meeting and on the Consent Agenda. Page 4 of 7 City of Centerville Council Meeting Minutes January 24,2018 Council Member Koski withdrew his motion. Administrator Statz stated that the fees proposed for water meters reflect pricing adjustments of the City's vendor. 3. Res. #18-002— Sponsorship of Community Development Block Grant Administrator Statz stated that Council previously approved of the City's action to submit for a Community Development Block Grant (CDBG) associated with the proposed/contemplated downtown roadway reconstruction project which includes the installation of municipal water. He also stated that the resolution is formal and required by the submittal. Administrator Statz reported that the roadway portion of the project would cost approximately $900,000 for a full reconstruction. He stated that the Roadway Fund balance is healthy with no projects scheduled for two (2) years. Budgeted amounts of $200,000 from the General Fund, franchise fees and State Aid would allow the City to pay cash for the project in 2019. He reported that the 2020 budgeted amount would allow the fund to recover before an additional project is needed. Motion by Council Member Montain, seconded by Council Member Love to Adopt Res. #18-002 — Sponsorship of Community Development Grant as Presented. All in favor. Motion carried. IX. NEW BUSINESS 1. Review of Local Water Plan Previously addressed. 2. Social Media Policy Administrator Statz stated that several members of Council have desired to have a more robust social media presence and measures needed to be in place to allow that. He stated that Intern Mansara began constructing a City Facebook page and Staff would like to take that project live. Administrator Statz stated that the policy that is before Council has been modified for Centerville's usage from the League of MN Cities. He also stated that Attorney Glaser has reviewed the policy. Discussion ensued regarding Facebook being a"one way" conversation allowing for Staff to post information only, beginning small and seeing where it will take the City and further review of items of posting. Council thanked Administrator Statz and Attorney Glaser for their work on the policy. Page 5 of 7 City of Centerville Council Meeting Minutes January 24,2018 Motion by Council Member Montain, seconded by Council Member Koski to Adopt the Social Media Policy as presented. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS 1. Monthly Administrator's Report Administrator Statz questioned whether Council Members had any comments or questions regarding his presented report. He reported that the City received a Letter of Credit from United Properties regarding the Rehbein property/Fairview Street. He reiterated that Staff would be discussing an overlay following construction if that were to transpire with the property located within Centerville. Council Member Koski questioned the status of the Peltier Estates development and City Attorney Glaser stated that Sharper Homes anticipated the beginning phases of development to commence in April or May. Administrator Statz stated that Staff remains in contact with them. Mayor Paar stated that at a recent meeting of the Centennial Fire Steering Committee they again appointed MMKR to complete the 2017 audit, would be requesting RFPs for next year's auditing services, that the Centennial Fire District's ISO rating decreased to a 3 allowing property/home owners a reduction in their insurance rates. Council Member Love stated that the change will become effective in March and that an appointment should be arranged with individual agents. Mayor Paar stated that the District had a budget surplus of$44,000 due to the sale of a fire truck and increase in State Aid. He reported that discussion continues regarding the utilization of duty crews with the Chief continuing to research alternative avenues for assurance of coverage. Mayor Paar stated that the Festival Committee recently met where Mr. Pat Branch accepted being the Chair of the Committee. He reported that discussions took place regarding donations, shared services, budget, parade, tiers for donations (gold, silver and bronze) and advertising. He also reported that the run would be coordinated and operated by the Parks & Recreation Committee and they desired to focus on the local runners, no Race Coordinator would be needed, Mr. Tom Lee will be again coordinating the music in the park series and possibly providing bands for Saturday and Sunday of the festival with little or no fee. Mr. Ben Fehrenbacher and Council Member Love have both agreed to organize the parade, fireworks will be back at LaMotte with a show that will be better than last year, Staff has forwarded necessary documents to secure the road closure permit, Facebook and other media outlets will be utilized for advertising that are inexpensive and that another meeting is scheduled for February. Mayor Paar stated that the Lions fishing contest is scheduled for February 17, 2018 and more information may be received from the Lions Facebook page or the City's web site. Mayor Paar stated that the Parks & Recreation Committee's second Sledding & Skate Night will be held on February 10, 2018 at Laurie LaMotte Memorial Park and more information could be obtained through Twitter or the City's web site. Page 6 of 7 City of Centerville Council Meeting Minutes January 24,2018 Mayor Paar stated that local resident Ali Hanzal recently received an award for her singing talent in Los Angeles. Ms. Hanzal has been performing at the City's Music In the Park venue for several years. Recess to Closed Exec. Session 8:29 p.m. XI. CLOSED EXECUTIVE SESSION (Meeting minutes will become available once negotiations have been completed and an agreement is ratified). Mayor Paar closed the Closed Executive Session at 9:20 p.m. and reopened the Regularly Scheduled Council Meeting, reporting that discussion was had regarding the renewal of the Local 49er's Union Contract. XII. ADDITIONAL OLD BUSINESS 1. Local 49er Union Contract No action was taken on the Union Contract. Staff was directed to continue negotiations. 2. Pay Plan & Matrix for 2018— See Above Consensus was to delay consideration due to the outcome of the Closed Executive Session and address the item at a later date. XIII. ADJOURNMENT Motion by Council Member Montain, seconded by Council Member King to Adiourn the Regularly Scheduled Meeting of January 24, 2018 at 9:30 p.m. All in favor. Motion carried. Respectfully submitted by City Clerk, Teresa Bender Page 7 of 7