HomeMy WebLinkAbout2018-02-28 Jt. Work Session & Council Meeting Minutes - Approved CITY OF CENTERVILLE
CITY COUNCIL JOINT WORK SESSION & COUNCIL MEETING MINUTES
February 28, 2018
6:00 p.m.
Pursuant to due call and notice thereof, the City of Centerville held a Joint Work Session with
the Parks & Recreation Committee and the Planning & Zoning Commission prior their regularly
scheduled meeting of February 28, 2018 at City Hall, 1880 Main Street.
PRESENT: Kevin Amundsen, Parks & Recreation Committee
Chris Bettinger, Parks & Recreation Committee
Suzanne Seeley, Parks & Recreation Committee
Brian Peterson, Parks & Recreation Committee
Darrin Mosher, Planning & Zoning Commission
PRESENT: Mayor Jeff Paar
Council Member Steve King
Council Member Russ Koski /\ PPI- L lJ1 V C U
Council Member D. Love I 1
Council Member Matt Montain
ABSENT: None.
STAFF: City Attorney Kurt Glaser
City Administrator/Engineer Mark Statz
Public Works Director/Building Official Paul Palzer
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COUNCIL MEETING
Mayor Paar stated that Mrs. Stella Cardinal had recently passed away and requested a moment of
silence for the family.
L CALL TO ORDER
Mayor Paar called to order 6:00 p.m.
II. PLEDGE OF ALLEGIANCE
JOINT WORK SESSION—2018 GOALS
Administrator Statz state that the 2017 Goals/On Going Priorities with noted items of completion
were contained in the packet and asked if there were any questions. He then reviewed a
proposed set of 2018 Goals and obtained Committee/Commission/Council input. The Goals
included Economic Development, succession planning and community engagement.
City of Centerville
Council Meeting Minutes
February 28,2018
Parks & Recreation Committee Chairperson Kevin Amundsen felt that an emphasis should be on
a Parks & Recreation web site with smart phone/ADA capabilities, community involvement,
pronounced social media, funding. additional park amenities, partnerships with the school district
and events were important. Parks & Recreation Committee Member Seeley concurred and
wished to see inclusion of community heritage. Planning & Zoning Commission Chairperson
Mosher felt that the presented 2018 Goals were important along with the newly updated
Comprehensive Plan and future development. He expressed some concern with the need for a
new logo.
Consensus of Council was that the presented 2018 Goals and action plan were appropriate. If
they had additional concerns or requests they would contact Administrator Statz.
III. PUBLIC INPUT
IV. APPROVAL OF AGENDA
Mayor Paar stated that Checks #31682-31687 were added to Item#1., Consent Agenda.
Motion by Council Member Montain, seconded by Council Member Love to approve the
Agenda as Amended. All in favor. Motion carried.
V. APPOINTMENTS/PRESENTATIONS
1. None.
VI. PUBLIC HEARING
1. None.
VII. APPROVAL OF THE MINUTES
1. February 14, 2018 City Council Meeting Minutes
Mayor Paar provided Council with an opportunity for amendments. Council Member Montain
requested that"does" be replaced with"dose" on page 5 paragraph three.
Motion by Council Member Montain, seconded by Council Member King to Approve the
February 14, 2018 Council Meeting Minutes as Per Stated Above. All in favor. Motion
carried.
VI. CONSENT AGENDA
1. City of Centerville January 24, 2018 through February 14, 2018 Claims (Check
#31666-31681) & (Check#31682-31687)
2. Centennial Lakes Police Claims through February 22, 2018 (Check#11836-11860)
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3. Centennial Fire District Claims through January 22, 2018 (Check#8106-8130) W
TASC, US Bank EFT, Wex Bank& Check#8112-8116 Payroll
4. Adjustments to Insurance Coverage
a. Coverage for 1737 Main Street
b. Fireworks Coverage
C. Municipal Tort Liability Waiver
5. Minnesota Rural Water Association Membership
6. Centerville Lions Request for Special Event Permit on Personal Property, Raffle &
Temp. On-Sale Liquor License— (Cadillac Dinner, St. Gen's Community Parish,
6995 Centerville Road, April 14, 2018
7. Request for Encroachment Agreement (Shed) & Grant of Easement (Storm Sewer
Pipe), 1667 Peltier Lake Drive
8. Massage Therapist License Renewal & Establishment License, Schlavin
Chiropractic—Ms. Lisa Kieselhorst
Council Member Montain desired to pull Item#4 for discussion.
Motion by Council Member Love, seconded by Council Member Koski to Approve Items
#1-3 & 5-8 as Presented. All in favor. Motion carried.
Administrator Statz stated that he felt the City had double coverage (through the League of MN
Cities and through Hollywood Pyrotechnics) which was not needed or similar to when renting a
car with your owner insurance and buying their insurance. Attorney Glaser stated that it would
be acceptable to have double coverage in some instances and this may be one that the City may
desire to consider. Attorney Glaser stated that he had not had an opportunity to review this item,
would recommend striking the language "but not through vendor" on the Request for Council
Action form. Administrator Statz stated that the City has liability coverage on the property
located at 1737 Main Street and there is no need for property damage insurance as the home is
uninhabitable.
Motion by Council Member Montain, seconded by Council Member King to Approve Item
#4 as Presented Striking "But Not Through Vendor" as Presented on the Request for
Council Action Form. All in favor. Motion carried.
VI. OLD BUSINESS
1. Authorize Submittal of Local Water Plan to Reviewing Agencies (Met Council &
Rice Creek Watershed District)
Administrator Statz stated that the Local Water Plan has been completed by Stantec and ready
for Council action. He stated that several changes have been made regarding language
associated with pond ownership and that Council Member Montain's concerns have been
addressed.
Council Member King questioned the modifications and cost of the plan. Administrator Statz
stated that the plan was updated from 5-6 years ago as required, utilizes Atlas 14 data, 100 year
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storm event which incorporates an 8" storm event rather than 6", land use modifications since the
last plan was completed and cost $22,000.
Motion by Council Member Montain, seconded by Council Member Love to Authorize
Submittal of the Local Water Plan to Met. Council and Rice Creek Watershed District for
review as Presented. All in favor. Motion carried.
Mayor Paar invited members of the audience to attend the Centerville Lions Cadillac Dinner held
at St. Genevieve's Community Parish on April 14 and requested that residents clear fire
hydrants that abut their property. He stated that clear hydrants allow firefighter ease of locating
hydrants and connection of hoses that are vital to fighting fires, which saves precious time that
could be spent fighting the fire.
2. Ruffridge-Johnson Request for Conditional Use Permit (CUP) Extension
Administrator Statz stated that Oppidan's financing is delaying the closing. He stated that it is
anticipated that closing will happen in May and Ruffridge-Johnson is requesting the extension.
Council Member King questioned the issues associated with the delay and had concerns
regarding Ruffridge-Johnson's desire to continue with the purchase of the parcel. Administrator
Statz reassured Council that the delay was due to Oppidan's financing is not uncommon and that
Ruffridge-Johnson is very eager to commence construction in the City. He noted that
construction plans have been submitted, are being reviewed and anticipated finalization shortly.
He also stated that the property remains on the market with no interest at this time.
Attorney Glaser stated that this is a very complex sale, very common for delays due to financial
reasons and if Oppidan pulls out Ruffridge-Johnson remains liable for the purchase of the
property. Council Member King has concerns that several requests for extensions have already
occurred and that this continued action is concerning. Attorney Glaser stated that Ruffridge-
Johnson is committed to the property and eager to commence construction. Council Member
Love questioned whether Ruffridge-Johnson's previous request to construct signage, move
equipment and dirt prior to closing and would those requests remain honored during the
extension prior to closing. Administrator Statz stated that they remain committed to purchasing
the site and would like to install signage, move equipment and commence grading of the site.
Council Members Koski and Love felt that Council has provided several extensions and
questioned whether the City could seek concessions for allowing this extension or further
requests. Attorney Glaser stated that Council could request an escrow as a concession but the
request seems credible and the sale is very complex.
Motion by Council Member Montain, seconded by Council Member Koski to Approve
Ruffridge-Johnson's Request for Conditional Use Permit (CUP) Extension to Close to May
31, 2018. All in favor. Motion carried.
IX. NEW BUSINESS
1. MN Department of Health
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Administrator Statz stated that funding is available for a Source Water Implementation Grant
with submission commencing on March 1, 2018. He stated that the funding is associated with
the City's Well Head Protection Plan and requirements. He also stated that the current plan is
dated 2008 and needs to be updated every ten (10) years and would allow the city to complete
updating the plan and implementation of items that were planned for in the previous plan.
Administrator Statz stated that updates will be made to inventory of potential contamination
sources such as dental offices, automotive repair businesses and industries as these businesses
have the highest potential for ground water contamination. He stated that the City does not have
dental offices but does have automotive repair businesses and industries that need to be taken
into consideration. He also stated that the Minnesota Department of Health mandates the funds,
the plan and implementation of requirements.
Council Member King questioned whether the Well Head Protection area was located near the
City's wells or elsewhere. Administrator Statz stated that there were two (2) municipal wells but
contamination is from ground water and would be highest in risk near dental offices, automotive
repair businesses and industries.
Council Member Koski had concerns for contamination, being proactive and costs.
Administrator Statz stated that the City's budgeted amount for this issue is limited and the City
relies on this funding complete required work and education. He also stated that some of the
areas may be outside of Centerville's jurisdiction.
Council Member King stated that ultimately the grant funding is coming from taxpayer dollars.
Mayor Paar stated that this is a requirement, is very important, can be outside of our jurisdiction
and can affect development within our community or other communities.
Motion by Council Member Montain, seconded by Council Member Love to Approve
Submission of a Source Water Implementation Grant to the MN Department of Health for
the City's 2018 Well Head Protection Plan. All in favor. Motion carried.
2. Lift Station #2
Administrator Statz stated that Council is aware of Lift Station #2's pump issues and that the
City has approved replacement of the pump but to complete the work it is necessary to
temporarily by-pass the lift station during the repairs. He stated that Public Works Director
Palzer received a bid from Olson Sewer a reputable firm to complete the services. Mr. Palzer
stated that the work would take place over a period of two (2) to three (3) days with the vendor
ensuring overnight security. Mr. Palzer stated that the contractor would also be ensuring against
spillage.
Discussion ensued regarding the necessity of securing several bids, cost of the replacement pump
($24,000), use of"flushable wipes" which are not flushable, this bid of$14,185.68 with a total
cost to taxpayers being $38,000, and the process of by-passing the lift station/pump during
replacement.
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Motion by Council Member Love, seconded by Council Member Koski to Approve
Submitted Bid from Olson Sewer for By-Pass Services for Lift Station #2 Repairs in an
Amount of$14,185.68. All in favor. Motion carried.
X. COUNCIL/ADMINISTRATOR ANNOUNCEMENTS
1. Monthly Administrator's Report
Administrator Statz questioned whether Council had questions regarding his submitted update.
No Council Members had questions. He stated that Mr. Pete Johnson has submitted his
resignation from the Planning & Zoning Commission, attempting to build community
involvement and continues to make strides with the City's Facebook page. He reported that the
page is public but desires to ensure that the site is credible from the beginning which may be
slower than Council would desire.
Council Member King stated that Comcast has submitted their franchise renewal documents and
the City had received $13,940.64 in franchise fees for 2017.
Council Member Love stated that he recently attended a League of MN Cities Insurance Trust
event where lengthy discussion was had regarding the impacts that driverless vehicles will have
on municipalities and that it is estimated that they will be available within five (5) years as most
functions are already installed on most new vehicles. Council Member Love stated that
municipalities should be considering these impacts within their Comprehensive Plans and future
development. Mayor Paar stated that recently the Centennial School District purchase a wireless
Zamboni with the water applications being guided by lasers. Council Member Koski stated that
heavy equipment can now be controlled by computers and satellites. Lengthy discussion ensued
regarding parking needs, etc. caused by these types of innovations (ubers, shuttles, driverless
vehicles, etc.)
Mayor Paar stated that he and Administrator Statz would be attending a luncheon with other
local city officials tomorrow which allows for each to share and update each other on projects
that are being completed. He also stated that he attended a legislative breakfast on February 15,
2018 where Superintendent Dietz, Congressman Rick Nolan, Senator Roger Chamberlain,
Representative Linda Runbeck were all in attendance and discussion was held regarding school
funding formulas and inequities in districts. He reiterated that people need to contact their
representatives regarding the issue and that he would be bringing more information forward as
obtained.
Mayor Paar stated that the Shake Your Shamrock event is taking place on Saturday, March 17,
2018, registration is at Midwest Events and Kelly's Korner is the sponsor. He reminded
residents to clear their hydrants, of the Centerville Lions Cadillac Dinner, that "flushable wipes"
are not flushable and thanked the Centerville Lions for another great fishing contest. Mayor Paar
thanked Mr. Pete Johnson for serving on the Planning & Zoning Commission and requested that
residents keep the Cardinal family in their prayers.
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XIII. ADJOURNMENT
Motion by Council Member Montain, seconded by Council Member King to Adiourn the
Regularly Scheduled Meeting of February 28, 2018 at 8:58 p.m. All in favor. Motion
carried.
Respectfully submitted by City Clerk, Teresa Bender
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